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Council of the European Union

Brussels, 20 July 2017 (OR. en) 11442/17 FRONT 338 COMIX 549

NOTE

From: General Secretariat of the Council

To: Delegations

Subject: Frontex Annual Activity Report 2016

Delegations will find enclosed the Frontex Annual Activity Report 2016 including the Declaration

of Assurance and the Analysis and Assessment by Frontex' Management Board.

151875/EU XXV. GPEingelangt am 26/07/17

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Reg. No. 14665

Annual Activity

Report 2016

21 June 2017

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Table of Contents

GLOSSARY ................................................................................................................................................................ 7 EXECUTIVE SUMMARY ................................................................................................................................................. 10 INTRODUCTION .......................................................................................................................................................... 13

1. DEVELOPMENTS 15

1.1. THE SITUATION AT THE EXTERNAL BORDERS IN 2016 ................................................................................................... 15 1.2. DEVELOPMENTS AT POLICY LEVEL ............................................................................................................................ 16 1.3. FRONTEX NEW MANDATE ..................................................................................................................................... 17

2. STRATEGIC ACTION AREAS 19

2.1. JOINT OPERATIONS AND PILOT PROJECTS.................................................................................................................. 19 2.2. MANAGEMENT OF POOLED RESOURCES ................................................................................................................... 26 2.3. RISK ANALYSIS ..................................................................................................................................................... 27 2.4. SITUATION MONITORING ...................................................................................................................................... 30 2.5. TRAINING ........................................................................................................................................................... 31 2.6. RESEARCH AND DEVELOPMENT ............................................................................................................................... 34 2.7. EXTERNAL RELATIONS ........................................................................................................................................... 37 2.8. COMMUNICATION ................................................................................................................................................ 39 2.9. FUNDAMENTAL RIGHTS ......................................................................................................................................... 40 2.10. ADMINISTRATION AND FINANCE............................................................................................................................ 41

3. KEY RESULTS AND PROGRESS TOWARDS THE ACHIEVEMENT OF GENERAL AND SPECIFIC OBJECTIVES OF FRONTEX 44

3.1. KEY PERFORMANCE INDICATORS ............................................................................................................................. 44 3.2. KEY CONCLUSIONS ON MANAGEMENT AND INTERNAL CONTROL ................................................................................... 48

4. BUDGETARY AND FINANCIAL MANAGEMENT 49

4.1. IMPLEMENTATION OF APPROPRIATIONS .................................................................................................................... 49 4.2. INFORMATION ON TRANSFERS AND AMENDING BUDGETS ............................................................................................. 52 4.3. IMPLEMENTATION OF APPROPRIATIONS FROM 2015 CARRIED FORWARD TO 2016 ........................................................... 54 4.4. PROCUREMENT PROCEDURES ................................................................................................................................. 54 4.5. INTEREST CHARGED BY SUPPLIERS ............................................................................................................................ 56 4.6.AD-HOC GRANTS RECEIVED AND DELEGATION AGREEMENTS .......................................................................................... 56 4.7. HUMAN RESOURCES (HR) MANAGEMENT ................................................................................................................ 57 4.8. ASSESSMENT BY MANAGEMENT.............................................................................................................................. 60 4.9. STATISTICS ON FINANCIAL MANAGEMENT .................................................................................................................. 63

5. MANAGEMENT AND INTERNAL CONTROL 65

5.1. CONTROL RESULTS ............................................................................................................................................... 65 5.2. AUDIT OBSERVATIONS AND RECOMMENDATIONS ........................................................................................................ 72 5.3. ASSESSMENT OF THE EFFECTIVENESS OF THE INTERNAL CONTROL SYSTEM ........................................................................ 76 5.4. CONCLUSIONS AS REGARDS ASSURANCE ................................................................................................................... 77

6. DECLARATION OF ASSURANCE FOR 2016 78

ANNEXES TO CHAPTERS 1 TO 3 80

ANNEX 1. COMPARATIVE ANALYSIS OF JOINT AND RETURN OPERATIONS IN 2016 .......................................................... 80 ANNEX 2. ANNUAL REPORT ON PUBLIC ACCESS TO DOCUMENTS IN 2016 ..................................................................... 84

ANNEXES TO CHAPTERS 4 TO 6 86

ANNEX 3. APPROPRIATIONS 2016 ....................................................................................................................... 86 ANNEX 4. ORGANISATIONAL STRUCTURE ............................................................................................................... 87 ANNEX 5. HUMAN RESOURCES – ESTABLISHMENT PLAN ........................................................................................... 88 ANNEX 6. RESOURCES PER ACTIVITIES - PROGRAMME OF WORK 2016 ....................................................................... 90 ANNEX 7. DRAFT ANNUAL ACCOUNTS AND FINANCIAL REPORTS ................................................................................ 154 ANNEX 8. EVALUATIONS AND OTHER STUDIES FINALISED OR CANCELLED IN 2016 ........................................................ 159

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GLOSSARY ABC Automated Border Control

ABS Air Border Sector

ABN Annual Bilateral Negotiations

AFIC African Frontex Intelligence Community

BCP Border Crossing Point

CA Contract Agent

CCC Common Core Curriculum

CEAS Common European Asylum System

CF Frontex Consultative Forum on Fundamental Rights

CIRAM Common Integrated Risk Analysis Model

COSI EU Council Standing Committee on Internal Security

CPIP Common Pre-Frontier Intelligence Picture

DCP Direct Contact Point

DG Directorate-General

DPO Data Protection Officer

EASO European Asylum Support Office

EBCGT European Border and Coast Guard Teams

ECA European Court of Auditors

ECGFF European Coast Guard Functions Forum

ED4BG European Day for Border Guards

EDF European Union Document-Fraud

EDPS European Data Protection Supervisor

EEAS European External Action Service

EFS Eurosur Fusion Services

EJMSBM European Joint Master’s in Strategic Border Management

EMPACT European multidisciplinary platform against criminal threats

EMSA European Maritime Safety Agency

EPN European Patrol Network

EQF European Qualifications Framework

ERA European Railway Agency

ESP European Situational Picture

ETIAS European Travel Information and Authorisation System

EUBAM European Union Border Assistance Mission to Moldova and Ukraine

Eu-LISA European Agency for the Operational Management of large-scale IT Systems in the Area of Freedom, Security and Justice

EaP Eastern Partnership

Europol European Police Office

EURTF EU Regional Task Force

EUROSUR European Surveillance System

FAR Frontex Application for Return

FASS Frontex Aerial Surveillance Services

FCOI Frontex Compatible Operational Image

FOSS Frontex One-Stop- Shop

FP Focal Point

FPS Frontex Positioning System

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FRA European Union Fundamental Rights Agency

FRAN Frontex Risk Analysis Network

FRO Fundamental Rights Officer

FRS Fundamental Rights Strategy

FSC Frontex Situation Centre

FSO Frontex Support Officer

GAMM Global Approach to Migration and Mobility

GIS Geographic Information System

GO Guest Officer

HQ Headquarters

HR Human Resources

IAC Internal Audit Capability

IAP Interoperability Assessment Programme

IAS Internal Audit Service

ICC International Coordination Centre

ICMPD International Centre for Migration Policy Development

ICS Internal Control Standard

ICT Information & Communication Technology

IMO International Maritime Organization

IOM International Organisation for Migration

IPA Instrument for Pre-Accession Assistance

IPCR EU Integrated Political Crisis Response

IRMA Integrated Return Management Application

JHA Justice and Home Affairs

JO Joint Operation

JORA Joint Operation Reporting Application

JRO Joint Return Operation

LCC Local Coordination Centre

LAU Legal Affairs Unit

LEGNET Legal Expert Network

MAP Multi Annual Plan

MARRI Migration, Asylum, Refugees Regional Initiative

MB Management Board

MoC Memorandum of Cooperation

MoU Memorandum of Understanding

MS Member States

NCC National Coordination Centre

NGO Non-Governmental Organisation

NFPOC National Frontex Point of Contact

OHCHR Office of the High Commissioner for Human Rights (United Nations)

OLAF European Anti-Fraud Office

OMNTE Overall Minimum Numbers of Technical Equipment

OPERA Operational Resources Management System

OPLAN Operational Plan

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OPV Optional Piloted Vehicle

OSCE Organisation for Security and Cooperation in Europe

PCCCs Police and Customs Cooperation Centres

PNR Passenger Name Records

PRAN Pre-return Activities Network

PP Pulsar Programme

PPP Public–private partnership

PRI Poseidon Rapid Intervention

R&D Research & Development

RABIT Rapid Border Intervention Teams

RAU Risk Analysis Unit

RPAS Remotely Piloted Aircraft System

SAC Schengen Associated Country

SAR Search and Rescue

SBC Schengen Border Code

SBCLT Schengen Borders Code eLearning Tool

SIR Serious Incident Report

SFD Simplified Frontier Declaration

SGO Seconded Guest Officer

SIS Schengen Information System

SLA Service Level Agreement

SNE Seconded National Expert

SOP Standard Operating Procedure

SQF Sectoral Qualifications Framework

TA Temporary Agent

TC Third Country

TCN Third Country National

TEP Technical Equipment Pool

THB Trafficking in Human Beings

TRU Training Unit

UNHCR United Nations High Commissioner for Refugees

UNODC United Nations Office on Drugs and Crime

VIS Visa Information System

WG Working Group

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Executive Summary 1. In 2016 Frontex’ mandate was boosted with the adoption of the European Border and Coast Guard regulation

(EU) 2016/1624. Under the new mandate, the role and activities were significantly expanded (e.g.: rapid reserve pool; return experts’ pools; vulnerability assessment; coast guard function etc.); the permanent staff will be more than doubled and the Agency will be able to purchase its own equipment and deploy them in border operations at short notice. While the “European Border and Coast Guard Agency” replaces the “European Agency for the Management of

Operational Cooperation at the External Borders of the Member States of the European Union”, it has the

same legal personality and the same short name: Frontex.

2. The main operational focus of Frontex in 2016 was on the Central and Eastern Mediterranean areas which experienced the most significant migratory pressure. Considerable operational resources were also allocated to the Western Balkan area where migrants that entered the EU in Bulgaria and Greece flowed into (so-called secondary movements).

3. The sea border activities of Frontex were performed under the umbrella of five joint operations - Poseidon, Triton, Hera, Indalo, Minerva as well as rapid intervention - Poseidon. With a difficult situation at the external EU borders, especially in the Central Mediterranean and Eastern Mediterranean regions, 2016 marked big increase in operational activity resulting in interception of high number of migrants (approx.370,000) and consequently high number of persons being thoroughly screened.

2016 saw also an increased cooperation with other players in the security domain such as the cooperation

with EU NAVFOR Med Sofia in the margins of joint operation Triton and the NATO in joint operation Poseidon.

4. The land border activities of Frontex were performed under the umbrella of four joint operations – Focal Points Land, Coordination Points, Flexible Operational Activity 2016 (Border Surveillance and Border Checks). The unstable migratory situation in 2016 lead to numerous requests from Member States for increased support at their external land borders. To this end, Frontex coordinated activities supported, among others, the enhancement of the operational activities at the mostly affected Bulgarian - Turkish border with the reinforcement of border surveillance aiming at strengthened control of the migratory flows arriving to the EU.

Throughout 2016, increased support was provided at the Bulgarian – Serbian and Greek - the Former Yugoslav Republic of Macedonia borders with the aim to control the attempts of migrants for secondary movements towards Serbia. At the same time, Hungarian – Serbian and Croatian-Serbian borders were supported in order to ensure consistency of the enhanced operational activities in the Western Balkans area.

5. Frontex-coordinated joint operations at the international EU airports were performed under the umbrella of six joint operations – Vega Children, Focal Points Air 2016 – Regular Officers, Focal Points Air 2016 Intermediate Managers and Pegasus.

6. In 2016 Frontex assisted 232 Return Operation (+251% comparing with the operation assisted in 2015) returning in total 10,698 people. The budget committed for joint return operations in 2016 was EUR 30,5m. Frontex started supporting Member States in the implementation of national return operations (NROs) even before the new regulation entered into force. Both the wording and the implementation of Art. 9 of the former Frontex regulation called for a more flexible approach in accordance with the EU policy on return. The ED Decision 2016/36 of 23.03.2016 adopted a broader interpretation of JROs, allowing Frontex to support more MS with NROs, not only frontline MS.

In 2016 Frontex provided a dedicated assistance to specific Member States such as Greece.

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7. The new regulation on the European Border and Coast Guard established new elements in the activities related to pooling of resources. Frontex had to address these new needs and integrated them with the old ones.

The first action was to revise the profiles of experts to be made available for the European Border and Coast Guard Teams. Frontex did it in cooperation with the Member States and the European Commission. As a result, two new profiles were created: dog handler and European coast guard functions officer. Besides, three new expert profiles corresponding to the new tasks in the area of return activities were developed: forced-return monitor, forced-return escort and return specialist. As a consequence, three return pools, consisting of experts corresponding to these profiles were effectively set up.

Another important development in the area of pooling resources was the establishment of the new mandatory rapid reaction pools for human and technical resources. The new regulation entered into force in October, by December Member States confirmed the availability of expected 1500 experts to be placed at the immediate disposal of Frontex for deployment in case of a rapid intervention.

8. The baseline assessment, the first step of the Common Vulnerability Assessment Methodology, was officially launched in January 2017, enabling the first assessments to be delivered in April 2017.

9. With reference to the extended scope of the mandate on processing of personal data in the EBCG Regulation, Frontex implements new activities on processing of personal data for risk analysis, namely (1) process personal data on terrorists, (2) enable Frontex staff to collect personal data (3) send collected and processed personal data back to the host Member State.

The PeDRA Pilot exercise was successfully launched and implemented in a succession of Joint Operations in Italy, Spain and Greece, from 2 February 2016 until 31 January 2017. Personal data immediately began to arrive in Frontex, were processed, used for risk analysis and then were transmitted to Europol.

10. Throughout 2016 Frontex has been providing tailored services for the enhanced situational picture at the EU external borders (earth observation, maritime monitoring, and enhanced weather forecast data). Frontex handled more than 90 requests from Member States and other partners for activation of services such as satellite imagery over the Central and Eastern Mediterranean region. These included for example vessel detection services (providing satellite imagery of specific sea areas) and pre-frontier monitoring (providing imagery analysis of pre-frontier areas).

11. In 2016, approximately 110 curriculum designers and trainers from Member States and Schengen Associated Countries were trained in course design and eight Sectoral Qualifications Framework (SQF) trainers were recruited to support the SQF alignment process.

As a result, some of the Member States have started to review their curricula and align it with Bologna and Copenhagen principles using SQF.

In 2016, 23 students of the European Joint Master’s in Strategic Border Management (EJMSBM) have successfully concluded the taught component of the programme and progressed to the dissertation stage.

12. In 2016 Frontex enhanced cooperation with Interpol, IOM, UNHCR, UNODC, ICMPD and other international actors. This year marked the start of an EU-funded technical assistance project “Regional Support to Protection Sensitive Migration Management in the Western Balkans and Turkey” in the framework of the Instrument for Pre-Accession Assistance (IPA II) and as part of the EU accession processes of the Programme’s beneficiary countries: Albania, Bosnia and Herzegovina, the former Yugoslav Republic of Macedonia, Kosovo*, Serbia, Montenegro and Turkey.

13. The Fundamental Rights Officer (FRO) has continued to provide advice and develop new tools serving the purpose of promotion of fundamental rights in border management activities. In line with the new legal framework, the Complaints Mechanism was set up.

14. In 2016, Frontex saw a slight increase in requests for access to documents (63 requests) compared with the year 2015 (60 requests). Applications often contained several and complex sub-requests, amounting often to a request for a very large number of documents. Overall, the Agency was requested to provide access to 725 documents. The most common applications for access related to Serious Incident Reports from Frontex operations. Others included requests for access to Operational Plans, Evaluation Reports and minutes from several meetings held.

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15. In 2016, Frontex’ initially adopted budget of EUR 254.0 m was amended twice resulting in the final budget of EUR 232.8m. The number of grants issued to co-finance Frontex coordinated operations increased significantly compared with 2015 and 2014: Frontex issued 1741 grants in 2016 compared with 1323 in 2015 (+32%) and 1073 in 2014 (+62%). Overall, 1167 procurement procedures were carried out in the course of 2016 compared with 1137 in 2015. These procedures were implemented either by launching own tender procedures or using Framework contracts in place concluded by the Agency or by the Commission.

16. In light of the extension of Frontex’ mandate and foreseen grow in staff members in the next four years a first ever Human Resources Strategy was developed and adopted. The strategy serves as guidelines for HR management in 2016-2019.

In 2016, a total of 134 new employees joined Frontex, there were 54 new posts published and eight employees were reassigned to other tasks. At the end of 2016 Frontex reached a total of 365 staff members, out of which 197 temporary agents, 93 contract agents and 75 seconded national experts.

17. During 2016 the audit on "Data Validation and Quality Assurance for the Risk Analysis" was completed. The final report received on 6 September 2016 and subsequently the Action Plan was developed and sent mid October 2016. The provisional accounts and a reporting package were forwarded to the accounting officer of the Commission and the Court of Auditors on 28 February 2017.

18. In February 2016 Frontex’ Management Board endorsed the Annual Evaluation Plan 2016 with the aim to carry out four evaluations during the year. As of mid-2016 the preparation and implementation of the EBCG Regulation required shifts of resources in all parts of the organization, therefore the increased workload allowed to implement only two out of the four initially planned evaluations. (‘Evaluation of the monitoring and risk analysis function’; ‘Evaluation of Joint Operations and Pilot Projects – Process Design’)

19. The 2016 annual review of the internal control system and organisational performance provided reasonable assurance to Frontex management as to the level of compliance with all internal controls, on the correct functioning of the systems in place and on organisational performance.

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Introduction

In line with the new European Border and Coast Guard Regulation1 which entered into force on 6 October 2016, Article 68(3)(d) thereof stipulates that the Executive Director shall prepare each year the Annual Activity Report on the Agency's activities and submit it to the Management Board. Article 62(2)(i) of the EBCG Regulation states that the Management Board shall adopt an Annual Activity Report of the Agency for the previous year and forward it, by 1 July at the latest, to the European Parliament, to the Council, to the Commission and to the Court of Auditors.

The first part (Chapter 1 to 3) of the Annual Activity Report contains comprehensive, reliable and easily understandable information regarding Frontex’ work; it outlines

developments achieved at policy and Agency level; the situation at the external borders in the course of 2016; the new and enhanced mandate of the Agency and the main activities per Strategic Action Areas during 2016.

It also reports on

the cooperation with third countries, the way how fundamental rights are promoted in the Frontex’ coordinated activities, and the issue of public access to documents.

Finally, as stated in Article 26 and 28(8) of the EBCG Regulation, it provides a comprehensive comparative analysis of the results of evaluations of core operation activities with a view to enhancing the quality, coherence and effectiveness of future activities.

As stated in Article 47 of the Frontex Financial Regulation2 the authorising officer shall report to the Management Board on the performance of his duties in a form of an Annual Activity Report and submit it for assessment. No later than 1 July each year the report together with its assessment shall be sent by the Management Board to the Court of Auditors, to the Commission, to the European Parliament and the Council.

The second part (Chapter 4 to 6) of the document represents such a main instrument of management accountability and constitutes the basis on which the Executive Director as authorising officer takes his responsibility for the

management of human and financial resources by reference to the general and specific objectives set in the work programme;

efficiency and effectiveness of the internal control systems, including an overall assessment of the costs and benefits of controls;

accounts and the report on budgetary and financial management and indication of the results of the operations by reference to the objectives set, risks associated.

The new EBCG Regulation came into effect as of 6 October 2016. The extended and enhance mandate drives the need for revision of the current Mission, Vision and Values of the Agency applied during 2016. Nevertheless, the statements outlined below reflect the former legal framework in place, while a new ‘Mission Statement 2025’ - currently under development - will reflect essential changes to strategic and conceptual elements of the new mandate.

1 Regulation (EU) 2016/1624 of the European Parliament and of the Council of 14 September 2016 on the European Border and Coast

Guard and amending Regulation (EU) 2016/399 of the European Parliament and of the Council and repealing Regulation (EC) No 863/2007 of the European Parliament and of the Council, Council Regulation (EC) No 2007/2004 and Council Decision 2005/267/EC (OJ L 251, 16.09. 2016, p. 1). 2 Management Board Decision No. 01/2014 of 8 January 2014.

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Mission

Frontex supports, coordinates and develops European border management in line with the Treaties including the Charter of Fundamental Rights of the EU as well as other international obligations.

Frontex supports the Member States3 (MS) to achieve an efficient, high and uniform level of border control in accordance with the relevant EU Acquis in particular the Schengen Border Code.

Frontex coordinates operational and EU measures to jointly respond to exceptional situations at the external borders.

Frontex develops capacities at Member States and European level as combined instruments to tackle challenges focusing of migration flows, but also contributing to fight cross border crime and terrorism at the external borders.

Vision

Frontex is the trustworthy European Border Agency, strengthening the European area of Freedom, Security and Justice.

Frontex is supporting the Members States to keep up their responsibilities by providing operational solidarity, especially to those facing disproportionate pressures at their external borders.

Frontex applies the concept of Integrated Border Management with a balanced focus on effective border control and fight against cross border crime. The Agency uses effectively all means including enhanced interagency cooperation and cooperation with Non EU and Third countries to fulfil its remit.

Frontex promotes the European border guard culture with the full respect and promotion of fundamental rights as an integral element. Special focus is applied to the right for asylum and international protection and the principle of non-refoulment.

Frontex builds the capacities and capabilities in the Member States aiming at developing a functioning European System for Border Guards.

Professional staff and a set of operational and administrative capabilities enable Frontex to add value to the European Union.

Frontex is the preferred provider of operational support and expertise on border management to Member States, the Commission and other EU Agencies.

Values

Within a team-work focused framework, enabled by open communication, Frontex’ staff members share and live the corporate values. Consequently, they perform their activities in a highly professional way. Humanity links Frontex’ activities with the promotion and respect of fundamental rights as unconditional and integral component of effective integrated border management resulting in trust in Frontex.

3 The term ‘Member State’ includes the Member States of the European Union and the Schengen Associated Countries

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1. DEVELOPMENTS

1.1. The situation at the external borders in 2016 In 2016, a drop in detections reported at the external borders with Turkey and Western Balkan countries led to an overall decrease in detections of illegal border- crossing at EU level. However, with over half a million detections (511 371), the figure is still significantly higher than any yearly total between 2010 (104 060) and 2014 (282 933). This means that the pressure on the external borders of the EU remained exceptionally high in 2016.

The migratory pressure at the EU’s external borders with Turkey has been easing since October 2015. An important factor in this regard is the EU-Turkey statement, which came into force in March 2016, in which Turkey agreed to secure its maritime and land borders and accept the return of irregular migrants from Greece. Nevertheless, Greek Hotspots saw several riots last year resulting in injuries and material damage. Similar security problems and overcrowding in Bulgaria reflected persistent tensions in reception facilities and the precarious situation of migrants and refugees.

Never before had detections been so high in the Central Mediterranean area, with 181 459 in 2016, which is 18% more than in 2015. For the third consecutive year, detections in the Central Mediterranean Sea have exceeded 100 000. Irregular migration via Libya is dependent on the services of the smuggling networks. Therefore, any activity that would disrupt or deter these groups could significantly curb the flow of irregular migrants into the EU.

The increasing number of vulnerable persons moving through the Central Mediterranean, in particular Nigerian women, makes it very clear that effective detection of people trafficked for sexual exploitation, forced labour and other purposes remains a major challenge for border authorities.

The establishment of Hotspots in southern Italy helped to considerably improve the registration of new arrivals. However, many arriving migrants were also disembarked outside Hotspot areas, which undermined the uniform application of registration rules.

As in the case of the Central Mediterranean, never before had detections on the Western Mediterranean route been as high as in 2016, with more than 10 000 detections. This is 46% more than in 2015 on the same route, and 21% more than in 2011, the previous record-breaking year. Most migrants were from Africa, which indicates the growing pressure of irregular immigration from this continent towards the EU.

In 2016, more than 7 000 people were detected with fraudulent documents at the EU’s external borders. This represents a decrease of about 15% compared with the previous year. However, as in 2015, the number of people detected travelling with fraudulent documents within the EU proved higher than at the external borders (almost 11 000 reported in 2016). In addition to the smuggling of migrants, document fraud emerged as a key criminal activity linked to the migration crisis. Fraudulent documents can be in fact used or re-used for many other criminal or terrorist activities. This will continue to represent a substantial threat to the security of the EU in 2017.

Within the Schengen free-movement area, several EU Member States and Schengen Associated Countries (Germany, Austria, France, Sweden, Denmark and Norway) introduced temporary controls at specific border sections. These controls have been extended until the first months of 2017 amid continued concerns about managing spontaneous flows and repeated terrorist attacks in several Member States.

Even though Turkey accepted a number of irregular migrants from Greece and a greater number of failed asylum applicants were returned to Western Balkan countries, the overall number of effective returns at EU level remained relatively stable in relation to 2015, with 176 223 effective returns reported in 2016 (+0.6%). With regard to returns, the main issue continued to be linked to the difficulties in obtaining travel documents from countries of origin in time.

Overall, there is an underlying threat of terrorism-related travel movements. This is mainly due to the fact that the Syrian conflict has attracted thousands of foreign fighters, including EU citizens, dual-nationality holders and third country nationals.

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1.2. Developments at Policy Level In 2016, Frontex work was significantly shaped by the dynamic European and international policy environment, particularly in the EU area of freedom, security and justice.

The key milestone for the Agency was the swift adoption of the European Border and Coast Guard Regulation4, reinforcing the mandate of Frontex.

EU Agenda on Migration

Implementation of the European Agenda on migration was at the forefront of the Agency’s work, informing policy level discussions and, where relevant, contributing to the implementation of the following initiatives:

- Revised proposal for an Entry-Exit System to facilitate and reinforce border check procedures for non-EU nationals;

- The proposed reform of the Common European Asylum System (CEAS), including Dublin Regulation, European Union Agency for Asylum, Asylum Procedures Regulation, Qualification Regulation, Reception Conditions Directive and EU Resettlement Framework;

- Proposal to adapt and reinforce the Eurodac system, with a view to facilitating returns and helping tackle irregular migration;

- Proposal for a targeted modification to the Schengen Borders Code to make checks on EU citizens against all relevant databases mandatory. Checks on all third country nationals and EU citizens will now be mandatory both when entering and when exiting the EU.

Implementation of the EU Action plan against migrant smuggling (2015-2020), EU action plan on return, and the detailed ‘Back to Schengen Roadmap’ have provided a framework for the Agency’s work in these areas.

European Agenda on Security

Implementation of the effective and sustainable Security Union opened a number of new opportunities for strengthening border security in the EU. Significant efforts have been dedicated to strengthening information sharing, and making the best use of existing tools, systems, and EU Agencies, including Frontex. Key developments include:

- Proposal for the European Travel Information and Authorisation System (ETIAS) to strengthen security checks on visa-free travellers. With ETIAS Central Unit envisaged to be part of Frontex, implementation of the system, once adopted, will require close interagency cooperation, particularly between eu-LISA, Frontex, and Europol;

- The establishment of the High Level Expert Group on Information Systems and Interoperability, with participation of Frontex, Europol, eu-LISA and other EU agencies;

- Adoption of the EU Passenger Name Records (PNR) Directive and subsequent EU PNR implementation plan; - Proposals to revise the Schengen Information System (SIS), aiming to enhance the ability of the system to

fight terrorism and cross-border crime, improve border and migration management and ensure an effective information exchange between Member States.

Key areas of attention have been reinforced by Action Plans adopted in February 2016 on strengthening the fight against terrorist financing, in June on prevention of radicalisation leading to violent extremism, and in December on strengthening the European response to tackle travel document fraud.

4 Regulation (EU) 2016/1624 of the European Parliament and of the Council of 14 September 2016 on the European Border and Coast Guard and

amending Regulation (EU) 2016/399 of the European Parliament and of the Council and repealing Regulation (EC) No 863/2007 of the European

Parliament and of the Council, Council Regulation (EC) No 2007/2004 and Council Decision 2005/267/EC (OJ L 251, 16.09. 2016, p. 1)

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EU external relations policies and international mechanisms

- In June, the new EU Global Strategy on Foreign and Security Policy outlined a vision for the EU’s global role, highlights common ground presents a common way forward.

- Building on the European Agenda on Migration, the Council endorsed the Commission’s proposal on the new results-oriented Partnership Framework with third countries, aiming to mobilise and focus EU action and resources in the EU’s external work on managing migration. Structured in the form of "compacts", the renewed partnership envisages measures tailored to the situation and needs of each partner country, depending on whether they are a country of origin, transit or a country hosting many displaced persons.

- I mplementation of the EU-Turkey Statement led to substantive decrease of irregular arrivals through the Aegean Sea, and helped to significantly reduce the number of lives lost at sea.

- On the basis of its Global Approach to Migration and Mobility (GAMM), border security continues to be an important element of the EU’s dialogue with third countries at bilateral, regional and continental levels. This includes migration policy dialogues through the Khartoum-, Rabat-, Budapest- and Prague Processes, the implementation of the Valletta Joint Action Plan, and other initiatives.

- The UN General Assembly call for global compacts on migration and refugees will lead to extensive consultations on the compacts throughout 2017, including on issues of border control cooperation, addressing migrant smuggling and THB.

1.3. Frontex New Mandate The establishment of a European Border and Coast Guard, as announced by President Juncker in his State of the Union Speech on 9 September 2015, is part of the measures set out under the European Agenda on Migration to reinforce the management and security of the EU's external borders. The Schengen area without internal borders is only sustainable if the external borders are effectively secured and protected.

On 15 December 2015, the European Commission presented a legislative proposal for the creation of the European Border and Coast Guard, building on existing structures of Frontex, to meet the new challenges and political realities faced by the EU, both as regards migration and internal security. The European Border and Coast Guard was approved by the European Parliament and Council in a record time of just nine months.

While the “European Border and Coast Guard Agency” replaces the “European Agency for the Management of Operational Cooperation at the External Borders of the Member States of the European Union”, it has the same legal personality and the same short name: Frontex.

The European Border and Coast Guard helps to manage migration more effectively, improve the internal security of the European Union and safeguard the principle of free movement of persons. The establishment of a European Border and Coast Guard aims at ensuring a strong management of the EU’s external borders as a shared responsibility between the Union and its Member States.

Under the new mandate, the role and activities of Frontex were significantly expanded. Frontex’ permanent staff will be more than doubled and the Agency will be able to purchase its own equipment and deploy them in border operations at short notice. A rapid reserve pool of at least 1,500 border guards and a technical equipment pool is at the disposal of the Agency – meaning there should no longer be shortages of staff or equipment for Agency rapid interventions. The European Border and Coast Guard will ensure the implementation of Union standards of border management through periodic risk analysis and mandatory vulnerability assessments. The Agency has also been recognized a clear role in the security of the external borders (fight against cross-border crime, terrorism, collection of personal data for the purpose of criminal investigation) and in the development of EU coast guard function. The Agency is tasked with the development of a technical and operational strategy for the European integrated border management. Its role in the management of irregular migration was increased through an extended mandate in the field of return and the possibility to collect personal data for the purpose of migration management.

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2. STRATEGIC ACTION AREAS

2.1. Joint Operations and Pilot Projects

The main operational focus of Frontex in 2016 was on the Central and Eastern Mediterranean areas which experienced the most significant migratory pressure. Considerable operational resources were also allocated to the Western Balkan area where migrants that entered the EU in Bulgaria and Greece flowed into (so called secondary movements).

This phenomenon was a continuation of the migration crisis that started in 2015. Since then there has been a significant increase of resources directed at strengthening Frontex’s capacity to carry out joint operations in the areas most affected by large flows of irregular migration.

2016 saw a doubling in the number of guest officers deployed to operational areas (from 2,195 Guest Officers in 2015 to 5,218 Guest Officers in 2016) and a 160% increase in the number of man-days spent on operations (from 107,426 in 2015 to 285,823 in 2016), supported by a further 421 coordinating staff from the host countries who contributed 30,675 man hours to the activities. To add to this, more than double the number of heavy equipment crew members were also deployed (2,944 in 2016 and 1,200 in 2015) performing almost double the number man-days in the operational areas (129,372 in 2016 and 72,000 in 2015).

In 2016 the number of patrolling hours performed by aerial and maritime means were at the similar level as in 2015 – again approximately 81,000 patrolling hours were performed for sea and land border surveillance purposes. There were changes in the type of equipment selected with a shift from smaller items of equipment to larger, and therefore more expensive ones. However, the use of larger equipment enabled larger areas to be patrolled as well as the deployment of equipment with greater range and handling capacity thereby increasing the relative efficiency or the activities. Land means (patrol cars, Thermo-Vision Vans and light equipment such as surveillance cameras and detectors) were deployed for 133,000 operating hours.

The increase in operational activities (including joint operations and return activities) are visible in the budgetary and staff developments of 2016. The budget was increased to 161,562,000 EUR (which is 175% compared to the 92,009,000 EUR allocated in 2015), this represents almost 70% of the overall budget of the Agency for 2016 (232,757,000 EUR). It was accompanied by a 23% increase in the number of Frontex-staff working on joint operations and return activities (from 71 to 88).

2016 was thus a year of significant change, challenges, readjustment and a scaling up of the activities being implemented. At the same time Frontex continued to assist Member States and Schengen Associated Countries (MS/SAC) develop their own capacity and effectiveness in the area of border control through the exchange of good practices, expanding its network of contacts both in the MS/SACs and third countries, as well as learning by example.

In 2016 Frontex developed also a number of new tools for the management of resources and the more precise and extensive reporting of deployment information.

2.1.1. Sea Borders

The sea border activities of Frontex were performed under the umbrella of five joint operations - Poseidon, Triton, Hera, Indalo, Minerva as well as rapid intervention - Poseidon. With a difficult situation at the external EU borders, especially in the Central Mediterranean and Eastern Mediterranean regions, 2016 marked big increase in operational activity resulting in interception of high number of migrants (approx.370,000) and consequently high number of persons being thoroughly screened. 2016 saw also an increased cooperation with other players in the security domain such as the cooperation with EU NAVFOR Med Sofia in the margins of joint operation Triton and the NATO in joint operation Poseidon.

In total, 369 645 migrants were intercepted during the joint maritime operations. With regard to the geographical areas: 178,961 migrants were registered in JO Triton in the Central Mediterranean, and 185,944 migrants arrived to Greece during joint operation Poseidon and rapid intervention Poseidon. It worth to mention that assets co-financed by Frontex in all joint maritime operations have contributed in rescuing 90 517 persons in distress at sea.

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The Hotspot concept was also implemented resulting in increased migrant registration, fingerprinting and screening procedures.

During 2016, there were 1020 suspected facilitators apprehended, some EUR 243 m. worth drugs and 14 m. contraband cigarettes seized.

Such a scale of operational and screening activities required deployment of a big number of guest officers and technical equipment items. Deployed experts performed some 290% more operational man-days compared to 2015.

Apart from joint operations in 2016 there were six maritime focal points activated leading to detection of 236 smuggling incidents involving 332 people and one case of drug smuggling. Focal Points Sea was implemented for 182 operational days.

Highlights: Cooperation with Third Countries within Joint Operations

During 2016, in the framework of joint operation Triton, observers from Albania, Moldova, Ukraine and Nigeria have been deployed in the International Coordination Centre (ICC) to improve cooperation.

These deployments have proven to bring concrete operational results as the example of cooperation with Albanian authorities via the observer deployed in the ICC. On 29 June 2016, Frontex co-financed German helicopter detected a fast boat loaded with drugs sailing to the Italian coast. When smugglers realized that they were monitored, they diverted their route heading to the Albanian coast and threw the cargo of drugs at sea while being constantly under monitoring by the helicopter. Albanian observer in the ICC contacted with respective Albanian authorities promptly; a clearance to enter Albanian national airspace was obtained for the German helicopter that allowed to continue the surveillance activity. As a result, two Italian boats of Guardia di Finanza, on duty at Nufronguarfi Durres (Albania), intercepted and stopped the boat. Two Albanian smugglers were arrested and 165 kg of marijuana were recovered from the sea.

Highlights: Poseidon Rapid Intervention and Frontex’ role within the hotspots concept in Greece

Based on the request of Greece, the Poseidon Rapid Intervention (PRI) has been launched for a period of five months (January-May 2016) aiming to support the requesting Member State in responding to the urgent and exceptional migration related pressure at the external EU borders within the Eastern Mediterranean region. There were 2256 officers deployed and 83 technical resources (aerial, maritime and terrestrial assets) from 40 different border control authorities of 28 Member States.

During the PRI more than 1 600 incidents of illegal border crossings involving more than 166 000 apprehended irregular migrants were reported. Out of these incidents, more than 900 have turned to Search and Rescue (SAR) cases resulting to almost 48 000 rescued persons.

In light of the EU-Turkish statement, the readmission activity has been incorporated in the frame of PRI as from 28 March 2016. Readmission activity was led by the Greek authorities with the support in human resources and transportations means provided by Frontex. Between end March and end May 2016 (the end of the PRI), 441 persons were readmitted to Turkey through 12 readmission operations. The readmission operations took place from hotspots areas (Lesvos, Chios, Kos, and Samos) to designated Turkish ports. Pakistan (58%), Afghanistan (14%) and Bangladesh (9%) were the top-three countries of origin of the readmitted migrants.

Throughout the 2016 the hotspots concept including the EU Regional Task Force (EURTF) cooperation platform has been developed. In the frame of this concept, five hotspots (Lesvos, Chios, Samos, Kos and Leros) were established, where the EU agencies, such as Frontex, Europol and European Asylum Support Office (EASO), have been working closely at the EURTF and on the respective islands. They were bringing support to the national authorities to cope with the challenging migratory situation in a coordinated manner. The hotspots approach within the Frontex mandate has been incorporated and implemented via the PRI followed by the joint operation Poseidon.

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Highlights: European cooperation on coast guard functions

Interagency cooperation, involving European Maritime Safety Agency (EMSA) and European Fisheries Control Agency (EFCA) was enhanced within the umbrella of the Pilot Project “Creation of a European coastguard function”. The aim of the project was to enhance cooperation of coast guard functions in the EU, as well as to test practical cooperation among agencies as part of the European Parliament’s Priority Actions.

Following this approach operational plans of all joint maritime operations were amended to incorporate closer interagency cooperation and develop standard operating procedures.

Joint planning and reporting at operational level optimises the use of available assets and human resources, with up to now more than 600 aircraft sightings of fishing vessels by the EFCA fisheries inspectors having boarded patrol vessels and maritime patrol aircraft used for border surveillance.

This has led to an increased detection rate of potential “Illegal, Unreported or Unregulated Activities (IUU)” in the region. Furthermore, nine possible pollution cases have been detected by maritime patrol aircraft deployed by Frontex and reported to the respective national authorities for further follow up. Combined regular operational briefings and trainings are undertaken by the relevant Agencies’ experts in the field.

Supplementing operational cooperation with and between coast guard authorities executing border management functions, a European Coast Guard Cooperation Network was created bringing together more than 40 different national authorities from EU Member States (including coast guards, navies, border police, customs and maritime authorities), various EU agencies, other EU bodies and international organisations (UNHCR, Interpol and NATO), as well as officials from non-EU countries. The 1st meeting of this network was held in Warsaw in November 2016.

Besides reinforced cooperation with EMSA and EFCA, Frontex also provided operational and technical support to the national authorities responsible for search and rescue (SAR) and for combatting cross-border crime. During maritime operations coordinated by the Frontex in the Mediterranean Sea in 2016:

2,669 search and rescue cases were registered; 1,020 suspected facilitators were apprehended; 80 tons of hashish worth EUR 120 m., 1.7 tons of cocaine worth EUR 103 m. and 13.8 tons of marihuana worth

EUR 20 m. were seized, mostly in the Western and Central Mediterranean Sea; 14-million contraband cigarettes worth EUR 3.2 M. were seized.

2.1.2. Land Borders

The land border activities of Frontex were performed under the umbrella of four joint operations – Focal Points Land, Coordination Points, Flexible Operational Activity 2016 (Border Surveillance and Border Checks).

The unstable migratory situation in 2016 lead to numerous requests from Member States for increased support at their external land borders. To this end, Frontex coordinated activities supported, among others, the enhancement of the operational activities at the mostly affected Bulgarian - Turkish border with the reinforcement of border surveillance aiming at strengthened control of the migratory flows arriving to the EU.

Throughout 2016, increased support was provided at the Bulgarian – Serbian and Greek - the Former Yugoslav Republic of Macedonia borders with the aim to control the attempts of migrants for secondary movements towards Serbia. At the same time, Hungarian – Serbian and Croatian-Serbian borders were supported in order to ensure consistency of the enhanced operational activities in the Western Balkans area.

Two new Coordination Points were established in Serbia and Montenegro in 2016, thus further enhancing the operational cooperation between Member States and Third Countries.

In this context intelligence gathering from all border areas ensured continuous monitoring of the situation, identification of possible risks and threats, increased situational awareness across the mainly affected land border areas and consequently increased reaction capability of Member States.

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Focal Points Land

The new features of this operation for 2016 were the establishment of eight new Focal Points, enhanced exchange of information between Focal Points and Police and Customs Cooperation Centres and carrying out of a Joint Action Day Danube co-led by Frontex and Hungary (in the framework of EMPACT).

Coordination Points

This main new feature of this operation for 2016 was the establishment of 2 new coordination points namely Mali Zvornik (Serbia-Bosnia and Herzegovina border) and Sukobin (Montenegro-Albania border).

Flexible Operational Activities - Border Surveillance

The new features of this operation for 2016 were the enforcement of exit-controls as a new element along the Bulgaria-Serbia border in order to control the secondary migration routes along the Western Balkans route, significantly enhanced support provided at the Bulgaria-Turkey border as well as increased support with human and technical resources via rolling open calls was provided to Hungary, Bulgaria and Greece.

Flexible Operational Activities - Border Checks

This operation constituted a new feature in 2016. Targeted support to specific border-crossing points, previously provided by Joint Border Check Teams, as from 2016 is being provided in a structured way within the framework of a joint operation.

Highlights: Cooperation with customs authorities

The concept of information exchange between Police and Customs Cooperation Centres (PCCCs) and Focal Points have been elaborated and integrated in the framework of joint operation Focal Points 2016 Land between August and October.

The core idea was to provide local staff of the Member States hosting the operation and guest officers deployed in this joint operation with the possibility to check relevant information on persons and vehicles in the appointed PCCCs for the purpose to render more efficient the border check procedure and decrease the response time.

After the positive evaluation of this new product by stakeholders, the continuation is foreseen as part of the joint operation Focal Points 2017 Land regular activities.

2.1.3. Air Borders

Frontex-coordinated joint operations at the international EU airports were performed under the umbrella of six joint operations – Vega Children, Focal Points Air 2016 – Regular Officers, Focal Points Air 2016 Intermediate Managers and Pegasus.

The intensity of operational activities at the EU external air borders was enhanced and the number of man-days of air-border joint operations increased by nearly 9% compared to 2015 reaching the level of almost 9,000.

Apart from joint operations implemented at the international EU airports Frontex initiated a number of pilot projects aiming at reinforcing border management at the EU external borders (e.g. Reference Manual), and events aiming at promotion of cooperation between different border management actors (e.g. Heads of Airports Conference).

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Vega Children 2016

The main focus of this operation was the detection of unaccompanied minors. Within the framework of this joint operation a documentary film was created on the Vega Children activities which will be used for awareness raising purposes and a promoting effective protection measures for vulnerable persons and groups (children and victims of trafficking in human beings) at the external air borders.

Focal Points Air 2016 - Regular Officers

Focused on the detection of individuals involved in criminal activities arriving at airports in Member States and third countries. Provision of enhanced future operational cooperation with the countries involved.

Focal Points Air 2016 – Intermediate Managers

Focused on sharing of knowledge and experience, best practices increased operational cooperation.

Pegasus 2016

The most significant new development in 2016 regarding this operation was the organisation of Joint Action Days (JAD) Bellerophon, which took place within the framework of the EMPACT5 operational action plan 2016: illegal immigration.

Alexis 2016

The operation was implemented in two stages. The aim of the first one (Alexis I) was to enhance EU airport border guard’s document expertise as well as their capabilities to examine EU travel documents and Schengen Visas. Moreover, officers taking part in this activity could enhance their behavioural and profiling assessment of passengers for detecting document fraud used for the purpose of smuggling and Trafficking in Human Beings (THB). The second stage (Alexis II) complemented the first activity by enhancing officers’ capabilities to detect and react to abuses related to transits from and to third countries in selected airports.

Eurocup 2016

Based on the request of France, 15 Member States, 3 third countries (Albania, Turkey and Ukraine) and 7 participating airports took part in joint operation Eurocup 2016. 28 guest officers and third-country observers were deployed for the purpose of enhancing security surrounding in connection with 2016 European Football Championships held in France.

Operational activities led to increased targeted reaction capabilities, better allocation of available resources (officers with specific knowledge/expertise), and enhanced situational awareness leading to improved focused recommendations.

Reference Manual

The last version of the Reference Manual library (RM2016) was issued in December and contained contains 10% more than the previous version, reaching 7014 files. The manual contains information that can enhance first-line officers’ capability to verify the authenticity of inspected travel documents.

Positive experiences led Frontex to start working on the development of the tool in cooperation with INTERPOL. The project definition phase started in 2016 and is expected to bring its first fruits in 2017.

5 European Multidisciplinary Platform Against Criminal Threats

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Operational Heads of Airports Conference

The Operational Heads of Airports Conference is organised by Frontex on annual basis. Operational commanders responsible for border control at international airports meet to discuss vital operational issues at stake. The additional value of the conference was the facilitation of personal contacts and sharing of good practice between the operational leaders of international airports. The 2016 edition was attended by 132 officials - commanders of border guard authorities at airports and representatives of different organisations related to passengers handling and airport security.

Highlights: Joint Operation Eurocup 2016

Frontex was requested to support France in improving border and internal security for the duration of the UEFA 2016 Championship which was held between 10 June and 10 July. It was considered that bringing assistance of border guards from the qualified Member States and third countries will help maintaining a safe and secure environment for the players and supporters as well as strengthening external border security measures around the football matches. Risk analysis undertaken by the French authorities identified a need to deploy officers at the external air borders to relieve the burden of local border guards.

Seven participating French airports i.e. Paris CDG, Paris Orly, Bordeaux, Lyon, Toulouse, Marseille, and Nice were supported by 28 guest officers and third country observers from 15 Member States and three third countries (Albania, Turkey and Ukraine). The officers deployed were being redeployed according to the repositioning of their national teams and supporters match-by-match.

The operational concept was to deploy a core team (standing team) of officers to Paris Charles de Gaulle Airport while the other ones (mobile teams) were following the tournament results. These officers strengthened external border control under the supervision of the local authorities, by providing expertise in document fraud and specific language needs, with passengers at the border crossing points that may have dissimulated their real intentions.

During the operational phase 23 incidents were processed and validated by Frontex. These incidents related to 38 persons of which 36 were irregular passengers, detection of 16 falsified documents. There were also 23 cases of irregular migration and two incidents of facilitation or suspected facilitation.

The tournament progressed without any major security problems. The feedback received from the local authorities concerning the joint operation was very positive with this large-scale deployment being considered to be very useful to France especially at a time of heightened security.

2.1.4. Returns

New mandate on returns

The new Regulation on the European Border and Coast Guard has broadened the Frontex’ mandate on return as

follows:

- Possibility to coordinate or organise returns on Frontex initiative, including through the chartering of aircraft; - Support Member States in carrying out national return operations, voluntary departure and collecting return

operations; - Provide technical and operational assistance to Member States experiencing particular challenges with regard

to their return systems; - Provide support to the Member States on consular cooperation for the identification of third-country

nationals and the acquisition of travel documents; - Building synergies and connecting Union-funded networks and programmes in the field of return; - Coordinate the use of relevant IT systems; - Organise, promote and coordinate activities enabling the exchange of information and the identification and

pooling of best practices in return matters between the Member States.

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Return operations

In 2016 Frontex assisted 232 Return Operation (+251% comparing with the operation assisted in 2015) returning in total 10,698 people. The budget committed for joint return operations in 2016 was EUR 30,5m.

Frontex started supporting Member States in the implementation of national return operations (NROs) even before the new regulation entered into force. Both the wording and the implementation of Art. 9 of the former Frontex regulation called for a more flexible approach in accordance with the EU policy on return. The ED Decision 2016/36 of 23.03.2016 adopted a broader interpretation of JROs, allowing Frontex to support more MS with NROs, not only frontline MS.

The ‘Collecting Joint Return Operations’ concept (escorts and aircrafts, used to collect irregular migrants in a Member State and return them to their country of origin, are from the third country of return) was developed already in 2013. Nevertheless, in 2016 the number of Collecting Return Operations coordinated by Frontex increased up to 15, more than in the three previous years in total.

In 2016 Frontex provided a dedicated assistance to specific Member States such as Greece. Gap analysis performed by the Agency indicated that lack of available funding and the absence of a framework contract for charter aircraft had a direct impact on the effective return of irregular migrants. Alternatives to facilitate Greek participation on flights and organisation of joint return operations were successfully explored, agreed and implemented. Return operations organised by other Member States to countries such as Pakistan, Georgia and Nigeria were carried out in a way to include a stopover in Athens to board on the spot the returnees from Greece.

Furthermore, Frontex launched a call for support to Member States and quickly negotiated arrangements with Denmark, Austria, Belgium and Norway to charter aircrafts for Greece and other Member States in need (e.g. Italy for flights to Nigeria) to carry out return and readmission operations.

Based on the EU-Turkey statement, Frontex started to assist Greece for the organisation and implementation of readmission operations to Turkey: from April until December there were 35 operations implemented, 11 conducted by air to Adana and 24 by ferry.

In 2016 Frontex has implemented the “Rolling Operational Plan” on return support activities by using the newly developed web-based Frontex Application for Return (FAR) in order to be able to better coordinate return operations, collect Member States’ needs for assistance, and ensure that Member States’ requests can be implemented in a more efficient and user-friendly way.

The FAR is incorporated under the Integrated Return Management Application (IRMA) developed by the European Commission. The inclusion of FAR under IRMA allows Frontex and Member States to actively contribute to achieving an effective exchange of return related information among all partners as one of the possible measures to increase the number of returns.

Pre-return Activities

Frontex’s broadened mandate on return led to the establishment of a new Pre-return Activities Network (PRAN); its first meeting took place in December. The intention of Frontex was to establish the PRAN network as a single network of communication for all pre-return related activities, such as invitations for meetings, third country identification missions or activities of EU-led programmes.

Within Flexible Operational Activities in Return, support was provided in particular to Greece, Italy and Bulgaria. They took shape of deployments of experts to Greece to foster practical cooperation with third-country consular staff, development of a national return model, and drafting a protocol and internal operational procedures for the bio-metric identification of Pakistani irregular migrants. Moreover, training of escorts in Greece and Bulgaria were organised and support of long-term deployments of third-country experts assisting Italy in identification process was provided.

In 2016 best practices for the organisation of return operations to Nigeria were revised together with the Nigerian representatives as well.

The phase-in/phase-out process with the EU-funded programmes Eurint and EURLO, supported by COM started in Q4/2016. The inventory of the programmes and their comparison with the Frontex mandate, its legal and financing scheme was carried out and the first steps, like co-chairing of the EURLO Steering Group Committee meetings and Eurint Country Working Groups, were agreed and implemented.

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2.2. Management of Pooled Resources

In order to implement all 2016 operational activities Frontex had to coordinate the deployment of appropriate resources coming from the Member States. This process starts in the preceding year where Member States offer the resources, needed against the operational plans for the year in question.

The 2016 operational activities received adequate level of support in terms of experts, technical equipment and deployment of seconded national experts. As operational needs change over the year Frontex was continuously monitoring the situation, performing gap assessments and publishing a number of calls for contributions. During the year, the 2017 ABN with the Member States took place and agreements on the level of operational support were made.

In order to address the lack of operational resources in Frontex coordinated activities a monthly ABN implementation meeting was established under the chairmanship of the ED or DED. The purpose of this meeting is to find viable solutions for deploying additional resources in the operational areas based on the gap analysis performed for the upcoming 3 months.

The new regulation on the European Border and Coast Guard established new elements in the activities related to pooling of resources. Frontex had to address these new needs and integrated them with the old ones.

The first action was to revise the profiles of experts to be made available for the European Border and Coast Guard Teams. Frontex did it in cooperation with the Member States and the European Commission. As a result, two new profiles were created: dog handler and European coast guard functions officer. Besides, three new expert profiles corresponding to the new tasks in the area of return activities were developed: forced-return monitor, forced-return escort and return specialist. As a consequence, three return pools, consisting of experts corresponding to these profiles were effectively set up.

Another important development in the area of pooling resources was the establishment of the new mandatory rapid reaction pools for human and technical resources. The new regulation entered into force in October, by December Member States confirmed the availability of expected 1500 experts to be placed at the immediate disposal of Frontex for deployment in case of a rapid intervention.

With the overarching idea of making operational resources available when and where needed Frontex exploited framework contracts for aerial surveillance and awarded seven specific contracts for Frontex Aerial Surveillance Services (FASS) for the purpose of different operations – Poseidon, Triton, as well as Flexible Operational Activity Western Balkans. In addition, Frontex implemented one aerial surveillance demonstration exercise related to the launch of the European Border and Coast Guard. Answering to changing political situation decided by the European Council after entry into force of the EU–Turkey statement in March, Frontex signed as well a contract for transportation services on land and by sea for the purpose of readmission operations.

Changing migratory situation and arrival of a big number of people at the external EU borders posed also questions of different than logistical nature. One of them was of health nature. In order to generate awareness on potential safety and health risks among the participants of Frontex coordinated activities, Frontex issued five health and safety guidelines on a number of diseases that have been reported or could potentially be encountered in the operational areas. The Agency taking a wider - organisational safety and health - perspective conducted a preliminary research and commissioned a study to look into mental health factors and psychological hazards among officers deployed in Frontex activities in hotspots in Italy.

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Highlights: New return experts’ pools

Frontex enhanced mandate in returns, stemming from the provisions of the European Border and Coast Guard Regulation, required establishment of three new pools of forced-return monitors, forced-return escorts and return specialists. These experts are to participate in return operations and to be a part of the tailor-made European return intervention teams constituted by Frontex for deployment under the framework of Migration Management Support Teams and during return interventions as well as during rapid return interventions.

Frontex had to first develop the profiles and identify knowledge, skills and competences necessary to perform such work. A joint work of Frontex, member States and the European Commission led to creation of such profiles and establishment of a pool of experts from the Member States ready to be deployed as already in January 2017, upon entry into force of the relevant provisions related to return activities.

Frontex assessed the needed number of members of each pool for 600 forced-return escorts, 50 forced-return monitors and 40 return specialists.

2.3. Risk Analysis

In 2016 the delivery of regular strategic and operational analytical outputs were marked by the change connected with implementing the enhancements of the mandate included in the Regulation (EU) No 1168/20116 and the preparation for the establishment of the European Border and Coast Guard Regulation (EU) 2016/1624.

Since early 2016, Frontex has been preparing for the implementation of the new regulation, which has affected the Agency thoroughly, especially in areas of vulnerability assessment and personal data processing. Frontex has been tasked to prepare for, and following the adoption of the new regulation to implement the vulnerability assessment.

The development of methodology and consultations with Member States have been taking place since summer 2016, to enable the adoption of the Common Vulnerability Assessment Methodology in November and subsequent launch of the Vulnerability Assessment actions.

With reference to the processing of personal data following the necessary preparations concluded during 2015, in 2016 the provisions of 1168/2011 regulation on processing of personal data for risk analysis were implemented with personal data collecting activities gradually rolled out to cover all sea joint operations. In total over 650 cases containing personal data with contextual information were transmitted from Frontex to Europol in 2016, including almost 1900 person descriptions, and 300 person identities along with over 1000 telephone numbers and 400 addresses. All data arriving at Europol were systematically checked for matches with data already available in Europol; and resulted in 47 hits in the Europol databases, highlighting potential new areas for investigation.

With reference to the extended scope of the mandate on processing of personal data in 2016/1624 Regulation, early preparation enabled smooth dialogue with European Data Protection Supervisor (EDPS) and an amended positive EDPS opinion in November 2016 allowing Frontex to implement selected new activities on processing of personal data for risk analysis, namely (1) process personal data on terrorists, (2) enable Frontex staff to collect personal data (3) send collected and processed personal data back to the host Member State .

6 REGULATION (EU) No 1168/2011 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 25 October 2011 amending Council Regulation (EC) No 2007/2004 establishing a European Agency for the Management of Operational Cooperation at the External Borders of the Member States of the European Union

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The migration crisis in 2015 has generated an increased focus on migration and border security at a political level and an enhanced demand for Frontex to provide a continuous flow of information about the situation, trends and analysis about the root causes as well as outlook by policy makers and the media.

As a consequence, in 2016 Frontex has enhanced the production of ad hoc reports and briefing aimed at informing high level stakeholders such as the European Commission, the Secretariat General of the Council, the EU Parliament and various platforms of crisis management such as the EU Integrated Political Crisis Response (IPCR), the Western Balkan and the Hotspots, developed a new line of analytical products and updates such as the Weekly Analytical Overview.

Specific analytical output has also been tailored for partner EU agencies such as Europol, European External Action Service (EEAS) and EU NAVFOR Med Sophia, enhancing the fruition of knowledge acquired from the ability to put into context a wide array of information from different sources in the operational area, human intelligence and data contributed by the Member States.

It needs to be highlighted that the changes stemming from 2011 and 2016 regulations were implemented in parallel with regular business as usual activities and other planned enhancements for 2016, such as:

- The elaboration of Data Policy for the Risk Analysis Networks with Member States, to complement the existing guidelines and definitions;

- The extension of the European Eastern Borders Risk Analysis Network to Eastern Partnership Countries; - The extension of the Africa Frontex Intelligence Community to new members and observers; - The launch of the new bi-lingual analytical product AFIC Monthly, and inclusion in the standard deliverables

of the AFIC; - The extension of the exchange of information in the Western Balkans Risk Analysis Network to cover cross-

border crime, especially firearms; - Two updates of the Handbook on the Common Risk Indicators on Foreign Terrorist Fighters supporting the

operationalisation of common risk indicators in the framework of Joint Operations and beyond; - Response to the increasing needs of current and new stakeholders to be updated on the developments in the

operational area through the upgrade of existing and launch of new dedicated regular and ad hoc analytical reports;

- Increased and effective usage of analytical satellite services for tackling both illegal migration and cross-border crime;

- Significant improvements in multisource data management, and most specifically in the automated processing and advanced statistical analysis of this data.

Developing enhanced situation awareness at the EU external air borders thanks to the use of common indicators for the reporting within Air Border Risk Analysis network.

Highlights: Development of a dedicated vulnerability assessment methodology

Since the European Commission released the road map ‘Back to Schengen’ in March 2016, Frontex has started developing methodological proposals on how to conduct Vulnerability Assessment, one of the key novelty and main challenge entrusted to Frontex.

Through a series of direct consultations with Member States representatives, the proposals were adapted to the evolution of the legal text of the European Border and Coast Guard Agency, which eventually entered into force in October 2016. These preparations enabled Frontex’ Executive Director to have the management board adopting the methodology in December 2016, and the creation of the Vulnerability Assessment Network the same month.

This network has been established as a technical forum for discussions on the implementation of the methodology. At its first meeting, based on scoping work carried out with pilot Member States in September, the network made preparation for the collection to the unprecedented details of the border crossing points (BCPs), border section and main surveillance assets.

The baseline assessment, the first step of the methodology, was officially launched in January 2017, enabling the first assessments to be delivered in April 2017, exactly one year after the challenging concept of vulnerability assessment was outlined.

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Highlights: Processing of personal data for risk analysis (PeDRA)

The PeDRA Pilot exercise was successfully launched and implemented in a succession of Joint Operations in Italy, Spain and Greece, from 2 February 2016 until 31 January 2017. Personal data immediately began to arrive in Frontex, were processed, used for risk analysis and then were transmitted to Europol. During the Pilot Exercise a total of 2 800 interviews were performed and successfully reported from 5 Joint Operations resulting in a vastly improved understanding of criminal networks involved in human smuggling. The output of the first year of implementation of PeDRA is an analytical database containing information collected during nearly 3 000 interviews with migrants newly arrived to the EU. The data are summarised in SAS Visual Analytics for use in risk analysis processes, and also for business intelligence functions. The second output is a total of 677 cases containing personal data with contextual information were transmitted from RAU to Europol on the SIENA network. These cases contained a total of 1 858 person descriptions, and 273 person identities along with 1 093 telephone numbers and 445 addresses. All data arriving at Europol were systematically checked for matches with data already in their system; during the Pilot Exercise data transmitted by Frontex resulted in 47 hits with the Europol databases, highlighting potential new areas for investigation.

Alongside the ongoing operational activities, a new unplanned activities were undertaken following the adoption of the new EBCG regulation: Frontex successfully applied to the EDPS for prior authorisation to implement three new activities based on Art 47 of 2016/1624.

Highlights: Africa Frontex Intelligence Community

Since 2010 the Africa Frontex Intelligence Community has been a platform for joint analyses and common knowledge sharing with respect to border security, irregular trans-border movement of people and trans-border criminality. During 2016 AFIC successfully extended its geographical coverage and now includes also several countries form East Africa, linked to “Khartoum process”. The Community also implemented one of the recommendations from previous annual reports and started issuing a new monthly product during 2016. In addition, it strengthened a sense of ownership of the African Community by organising two key workshops in Africa (in Ghana and Mauritania), conducted expert field visits in the continent (Aflao border post between Ghana and Togo and new airport in Nouakchott) and captured further attention from the key policy makers in Europe and Africa. The European Commission decided to support the ambition of the AFIC to improve its capacities by adopting a decision in support of the AFIC’s consolidation and expansion with an allocation of EUR 4 million. (The Commission Implementing Decision on the Annual Action Programme 2016 for Article 5 of the Instrument contributing to Stability and Peace to be financed from the general budget of the Union).

Highlights: Common Risk Indicators

In the aftermath of the Paris attacks, in November 2015 the Council tasked Frontex to support Member States with the implementation of the Common Risk Indicators (CRIs) on Foreign Terrorist Fighters. Frontex operationalised the CRIs developed by Member States and Europol, by including this task as an operational objective in all land and sea BCP operations and in many air border operations. Also a dedicated CRI handbook, an awareness product on the CRIs, was tailored by Frontex to be disseminated to guest officers and local staff involved with Frontex coordinated operations. This CRI handbook was updated once during 2016, at the end of the year it was also translated into seven EU languages. In addition, the preparation of a separate handbook on risk indicators on foreign terrorist fighters was launched to be used by border control authorities in the neighbouring regions (Western Balkans and Eastern Partnership countries).

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2.4. Situation Monitoring

To stay on top of the situation, in 2016 Frontex has provided an increased range of situation monitoring products and services such as:

- Frontex monitored the situation related to cross-border crime and irregular migration delivering over 4,600 situational reports and responding to 1,000 operational information requests;

- PeDRA module was developed in JORA system providing an IT solution for collecting and processing interview reports including personal data thus supporting information exchange with Europol;

- Operational Media Monitoring products supported stakeholders with an enhanced, tailored situational awareness. The recipients of the Frontex Daily Newsletters increased by 10%;

- Cooperation with Europol was enhanced with an increasing number of shared products, i.e. daily situational reports, reports of tracked suspicious vessels;

- Cooperation with NATO was established with the exchange of operational information as of October 2016 about ongoing operational activities in the Eastern Mediterranean;

- Frontex continued to provide operational information to participants of joint operation via Frontex One-Stop-Shop (FOSS) portal. The number of FOSS users increased by 32% compared to 2015;

Important development of 2016 was the initiation of a project introducing Frontex liaison officers to the Member States who will support Frontex with on-the-spot situation monitoring, liaising with local authorities and enhancing communication.

In 2016 Frontex tested internal crisis management procedures; the results of the simulation exercise will support the initiative of the Crisis and Operations Rooms upgrade that has already started.

Highlights: Eurosur Fusion Services and Copernicus Implementation

In 2016 Frontex has been providing tailored services for the enhanced situational picture at the EU external borders (earth observation, maritime monitoring, enhanced weather forecast data) fused and delivered via the Eurosur Fusion Services (EFS) and continuous service improvements.

Frontex handled more than 90 requests from Member States (Italy, Greece, Spain, France, Germany, Slovakia, and Malta) and other partners for activation of services such as satellite imagery over the Central and Eastern Mediterranean region. The latter were used to improve situational awareness with enhanced reaction capabilities of the national border authorities. The total budgetary framework dedicated to satellite imagery services amounted to 6,63 ME in 2016; 4,72 ME contracted under the Frontex–EMSA SLA and 1,91 ME contracted under the Frontex–SatCen SLA respectively. These included for example vessel detection services (providing satellite imagery of specific sea areas) and pre-frontier monitoring (providing imagery analysis of pre-frontier areas).

In addition to the frameworks mentioned before, the JORA system was upgraded six times during 2016, bringing, also for PeDRA, an enhanced vessel tracking tool with an upgraded vessel movements’ simulation module, and improved meteorological forecasts.

The European Commission’s Copernicus Programme supported EFS delivery. Based on the Delegation Agreement, Frontex is now entrusted with the Border Surveillance component of Copernicus Security service. This cooperation enhanced EFS through access to the Copernicus Data Warehouse and the provision of a wider range of satellite imageries for border surveillance.

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Highlights: Enhancing Situational Awareness in the Central Mediterranean

In addition to supporting the situational awareness of the Italian Authorities via the Eurosur Fusion Services (EFS), Frontex enhanced cooperation with all institutional stakeholders active in the Central Mediterranean area including the EUBAM Libya.

A tailored Geographic Information System (GIS) platform, based on JORA, was designed and delivered to EUBAM Libya to support their situation monitoring activities of Libyan border areas. Moreover, Frontex supported EUBAM Libya activities with tailored situation monitoring products including updates on vessels of suspected illegal activities tracked by Frontex.

Frontex established regular cooperation with EUNAVFOR MED as well. Information provided by Frontex on vessels detected through EFS were triggering EUNAVFOR MED activities. EUNAVFOR MED was granted access to Frontex information exchange platforms and shared its naval assets positions information with Frontex.

Highlights: Enhancing Situational Awareness in the Eastern Mediterranean

Frontex started to provide continuous support to Greek and other European partners in the EU Regional Task Forces (EURTF) in Piraeus. Further to the permanent presence of a service manager on the spot, Frontex representatives supported the establishment of a local Information Exchange Office responsible for coordinating information exchange between the authorities engaged in the EURTF.

Local support on Frontex situation monitoring services was also delivered through tailored trainings for over 100 officers of the Hellenic Police. The trainings were highly appreciated and resulted in an increased availability of trained EFS users on the ground in various locations, together with an increased capacity to further transmit the skills and knowledge of EFS.

2.5. Training

Educational Standards

In 2016, approximately 110 curriculum designers and trainers from Member States and Schengen Associated Countries were trained in course design and eight Sectoral Qualifications Framework (SQF) trainers were recruited to support the SQF alignment process.

As a result, some of the Member States have started to review their curricula and align it with Bologna and Copenhagen principles using SQF. The updating process of the Common Core Curriculum (CCC) Basic-Level has started in the 2016 in parallel with the SQF alignment. The review was done on the basis of recommendations resulting from the study carried out in the context of the CCC Interoperability Assessment Programme (IAP) during 2015 including a needs analysis involving Member States and professional expertise by experts nominated by Member States, Schengen Associated Countries and third countries. In 2016, 23 students of the European Joint Master’s in Strategic Border Management (EJMSBM) have successfully concluded the taught component of the programme and progressed to the dissertation stage.

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Highlights: European Joint Master’s in Strategic Border Management

The EJMSBM is an example of executive management studies tailored to border and coast guard mid/high level officers in managerial positions. Experienced border and coast guard professionals from all European Union and high profile academics guide the students throughout this learning experience embedded within the operational realities.

The students appreciated particularly the modern and diverse methodology and professionalism of teachers, as well as practical and interactive dimension of seminars and workshops. The Programme has been externally evaluated and according to the final report of the taught component “the EJMSBM can be considered an example of an innovative Master’s-level professional programme in its design and delivery”. It was stressed that modules achieve good balance between theory and practice and many assessments focus on ‘real-world’ issues for international border guarding. The continuous monitoring, review and improvement process ensures that the Programme stays operationally relevant in accordance with the highest educational standards.

Pre-Deployment Training

The new elements in the European Border Guard Teams (EBGT) training area were regional profile training courses; following activities were organized during the year 2016:

- three Profile training course for Debriefing experts (48 participants), - three profile training courses for screening experts (60 participants), - four second-line airport officer profile training courses (64 participants), - four EBGT land border surveillance officer training courses (72 participants), - three maritime borders surveillance officer training courses (47 participants), and - two courses for advanced document officers (30 participants).

Overall, 19 courses were organised and attended by in total 321 participants.

The Practical Tool on Access to the Asylum Procedure had been developed in close cooperation with European Asylum Support Office (EASO).

Highlights: Regional profile training courses for screening experts

The novelty in the area of pre-deployment training was launch of the regional training courses for screeners, aimed at developing key competences and strengthening capacities of officers tasked with nationality assumption and screening. Three regional courses for screening experts were organised for countries most affected by the current migration flows.

The 60 successful course participants from the targeted regions are in jobs where screening activities and nationality assumption is performed regularly, or who have been planned for deployment to Joint Operations as screening experts. Following the success and based on request from other Member States, also the regional course for debriefing experts was organized.

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Training Support for Border and Coast Guard Functions

Training initiatives established in the previous years were maintained and continuously delivered while creating new initiatives and training opportunities anchored in the emerging border and coast guard environment. Some examples of new developments relate to the usage of e-learning tools for a wide range of topics (e.g. English for border guards, Schengen Borders Code) and positively facing the needs of new legal provisions (e.g. courses for EUROSUR operators, Common Integrated Risk Analysis Model - CIRAM). Focus on quality assurance was enhanced compared to previous years, introducing qualitative assessment for some of the courses and Sectoral Qualifications Framework certification systems for the recognition of border guard related competences expected to adopted at EU level, by the border guard community.

Highlights: Training Support for Border and Coast Guard Functions

Schengen Borders Code eLearning Tool (SBCLT) was officially launched on 8 March 2016, with representatives from Member States and Schengen Associated Countries at Frontex Headquarters. The SBCLT is a virtual simulation of border checks on persons at the Schengen external border at an airport. It can be used to improve the knowledge about the application of the Schengen Borders Code as well as practical skills concerning the performance of border checks in accordance with the Practical handbook.

Training Networks and Infrastructures

In 2016 Training Needs Assessment (TNA) was carried out resulting in a published TNA 2016 Report. Regular meeting of national training coordinators - the Annual Training Conference was conducted on Fundamental Rights and Coast Guard Functions; the Partnership Academies were presented with a new programme and financial scheme.

A pilot grant for Sectoral Qualifications Framework (SQF) alignment was launched. The national training coordinators were invited to an annual meeting to discuss training needs. The ICT platform was contracted and the learning management system was officially accepted and upgraded. Educational technology courses were conducted and guidance was provided for instructional design of e-learning content, with facilitation and maintenance of applications (V-Aula, Moodle, SBCLT). Frontex training staff received eLearning training and webinars and courses were created.

Ad hoc Training, Missions and Logistics

In addition to logistics services needed for the training activities held in Frontex headquarters a variety of training activities have been organised: a training for Libyan Coast Guards under EUNAVFOR MED mandate was conducted in December 2016 on a vessel on the open sea.

Furthermore, a training event was carried out in cooperation with the European Coast Guard Functions Forum (ECGFF) with about 50 participants. Another event was held in Split, Croatia on ‘Securing Europe’s External Borders: European Border and Coast Guard involving around 80 participants.

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Highlights: Training of Libyan Coast Guards under EU NAVFOR Med mandate

Frontex is training the Libyan officers on law enforcement at sea. Frontex has contributed to the training package one under EUNAVFOR MED Sophia7 mandate with a “Law Enforcement” module for 59 Libyans and three tutors.

The training took place aboard the Italian naval vessel San Giorgio in December 2016 and was delivered by nine Frontex trainers. With the training programme, Frontex is contributing to increasing the border control capacities of the Libyan Coast Guard and Navy. The topics covered included preparing and planning of law enforcement operations and combating of smuggling and trafficking of human beings. It also covered the protection of human rights in all coast guard activities.

2.6. Research and Development

Harmonisation of the EU Border Control Capacities

This project aims at harmonising the EU Member States’ border control capacities – including the harmonisation of technical equipment and working practices where necessary – and identifying future capacity needs with a view to making the border control more efficient and effective.

Frontex aims to achieve compatibility and interoperability by working closely with Member States and other stakeholders to develop and implement shared standards and recommendations.

These goals are achieved by examining areas of common practices and by identifying capability needs leading to the development of successful practices and recommendations in the area of border control which are thereafter cascaded to the policy makers and EU funded research.

Among other activities in this area Frontex published the Report on Implementation and Operation of Visa Information System at national level, developed two trainer’s manuals: Automated Border Control (ABC) Systems for First Line Officers, and Vulnerability Assessment and Testing for Automated Border Control Systems. The latter two were complemented by an online self-directed training to support training of officers at the national level.

7 EUNAVFOR MED operation Sophia is but one element of a broader EU comprehensive response to the migration issue, which seeks

to address not only its physical component, but also its root causes as well including conflict, poverty, climate change and

persecution.

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Highlights: ABC solutions

Automated Border Control (ABC) solutions have proven to be an efficient part of the border control process, being extensively deployed in 16 Member States. The role of ABC will continue to increase significantly, meaning that EU border guard officers and other professionals need to receive sufficient training and up-to-date information about the border checks processes using ABC systems, fostering a clear understanding of the complex landscape of ABC procedures and functionalities and the associated risks, vulnerabilities, and possible mitigation strategies.

In support of these objectives Frontex has developed a diverse set of training tools on ABC systems, targeting different topical areas and levels of expertise. These training tools consist of high-quality, hardcopy trainer’s manuals and self-directed online training tools, in support of the delivery of training on ABC systems at the national level. The trainer’s manuals come complete with additional reference materials and notes to the trainers, providing them with teaching and assessment methods. The online training tool is an interactive course available on Frontex Virtual Aula, complete with narration and an online assessment allowing the trainee to assess their level of progress. This extensive set of training tools cover the following topical areas:

Intermediate training on Automated Border Control Systems for First Line Officers aimed to provide the participants with an understanding of the principles of ABC systems, the operation of e-Gates, role of biometrics in identity verification systems and possible vulnerabilities;

Advanced training on Vulnerability Assessment and Testing for Automated Border Control Systems, targeting the project managers and specialised experts, and is aimed to provide the participants with a deeper understanding of the methods of assessment, testing, and mitigation of security risks on ABC systems.

This collective effort marks the first time that harmonised training capabilities have been developed in support of fostering a common, EU-wide understanding of the complex landscape of ABC systems, aligned with the European educational standards for border guarding. Moreover, it is a testimony to the excellent cooperation between Frontex, the Portuguese Immigration and Borders Service (SEF), the German Federal Office for Information Security (BSI), national and international experts, and the joint commitment to safeguarding an efficient and effective management of ABC systems through the delivery of targeted and harmonised trainings at the national level.

The training tools will be introduced to the Member States in 2017 through targeted “Train the Trainer” Training sessions, where Member States experts will have the opportunity to receive the training before transposing the course materials to the national level.

Frontex has been working in the area of ABC since 2007 and since 2010 facilitated the ABC Working Group (WG) composed of experts from EU Member States and third countries in order to pursue end user harmonisation and to identify best practices in the area of ABC.

Development and Technical Assistance

Frontex’s activities in the area of development and technical assistance aim to deliver, through the implementation of pilot projects, innovative solutions (product/technology innovation, process innovations and organisational innovations) for border management.

The project aims to support the implementation of integrated border management by:

- maturing new capacities and capabilities, - providing advice, technical support and expertise to internal and external stakeholders, - fostering cooperation with third countries and international organisations.

The Council Decision (EU) 2015/1523 called upon the European Agencies to provide specific support to Italy and Greece in the context of the migration crisis. Frontex was invited to work with the respective Member States authorities to help them in fulfilling their obligations stemming from the EU legislation to swiftly identify, register and fingerprint incoming migrants.

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Against this background, a “Registration Package” inter-agency initiative (involving eu-LISA, EASO and Frontex) with the goal of developing a flexible solution that would be available upon request to Member States to complement their existing capacity to perform identification and EURODAC registration of irregular migrants, was set up. The Agencies agreed on the development of a proof of concept test. The action consisted of testing for a limited period of time a capacity that includes providing both technical and physical infrastructure (i.e. containers equipped with office facilities and fingerprinting scanner devices for the EURODAC registration) as well as an adequate number of staff.

The main agreed objective of the proof of concept test was to fine-tune and gain better understanding on how a “flexible” solution for the identification and EURODAC registration of irregular migrants could be implemented.

The lessons learnt during the running time of the proof of concept were used as direct input for the “Hot Spot” development.

Frontex provided also technical assistance for establishing identification and registration capacities for the management of mixed migration flows to IPA II beneficiary countries (Albania, Bosnia and Herzegovina, the Former Yugoslav Republic of Macedonia, Kosovo, Serbia, Montenegro and Turkey).

Another important development of 2016 was the establishment of the Working Group on Advanced Traveler Information. The working group supports Member States in developing their capacities for using Advanced Traveler Information for the purpose of border control.

Assessment of Technologies

As part of its research and innovation activities, Frontex studies the availability and readiness of technology for integrated border management. Frontex, in cooperation with the Member States, industry and internal stakeholders, aims to identify technical solutions that could address operational needs, establish their readiness to be integrated and tested in a real operational scenario, and then make recommendations for introducing these solutions in the field.

To test potential solutions and assess their capabilities as well as identify future needs, Frontex organises demonstrations of technology, conducts technical feasibility studies and runs pilot projects at all types of border.

Out of all activities of 2016 in this area it is worth mentioning the trial of border surveillance technology for land borders organized in Slovakia.

Highlights: Land Border Surveillance Working Group meeting and Industry Demonstration held in Slovakia.

Key experts from the 12 European countries gathered in September to debate and observe in the real field the current achievements in the area of border surveillance domain. During the event 12 leading companies demonstrated a variety of technologies for border surveillance, in principal systems consisting of radars, cameras, line detection sensors, communication systems, low altitude detection and anti-RPA8 systems.

The main outcome was the report on the Technical Best Practices and Guidelines for Border Surveillance in the areas of: mobile land border surveillance systems, data sharing and operational communications as well as technical equipment acquisition process, sensors for line, perimeter and for low flying detection. The technical requirements for mobile surveillance systems serve as a basis for further development of technical specifications for acquisition of technical equipment and have been already used for that purpose by several Member States and one third country (under technical assistance project).

8 Remotely Pilot Aircraft

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Innovation

Frontex aims to assist the European Commission with the planning and implementation of the European Programmes for Research and Innovation which relate to border security. Under this project, Frontex provides a platform for a two-way exchange of information between the developers of border security technologies/initiators of research projects and their potential end-users.

Keeping up with industry’s and academia’s newest products, services, technologies and developments helps the border guard community to identify options and opportunities for developing future capacities. It also offers answers to specific questions and needs, helps everyone involved to understand what the trends are and – especially for researchers in this field – to see where they are in relation to what has already been done.

The project investigates new ways of setting up and managing research and innovation at EU level, but also the feasibility of joint procurement between border guard authorities themselves as well as border guard authorities and Frontex.

2.7. External Relations

In the course of 2016, Frontex maintained an effective cooperation network with third countries (TCs), international organisations, and relevant EU entities.

Cooperation with EU agencies

The Regulation on the European Border and Coast Guard opened up new possibilities for cooperation with EU agencies in relation to the coastguard function, resulting in the trilateral working arrangement between Frontex, the European Fisheries Control Agency (EFCA) and the European Maritime Safety Agency (EMSA) on coast guard functions. The working arrangement was prepared in 2016 with a view to adoption by Frontex Management Board at the beginning of 2017.

Close cooperation continued with the nine justice and home affairs (JHA) agencies, both through the JHA agencies network, as well as on bilateral basis. Partnerships with JHA agencies were crucial for the operational activities related to the hotspot initiatives in Italy and Greece, coordination of operational actions in the context of the EU Policy Cycle/EMPACT, and regular exchange of border-related situational awareness and operational media monitoring products. With regards to the engagement with Europol within the framework of EMPACT related air border actions, Frontex participated in the Global Airline Action Days twice during 2016, attending the Command Post at Europol HQ on both occasions. Furthermore, a Europol representative was deployed to Budapest during a Frontex coordinated Joint Action Day (Bellerophon) in September 2016, following attendance at the pre-deployment briefing held at Frontex HQ.

At bilateral level, cooperation with eu-LISA was strengthened through an annual cooperation plan, whereas regular exchange with EASO was facilitated through the deployment of EASO Liaison officer to Frontex. A cooperation agreement with Europol, signed in December 2015, paved the way for regular transmission of personal data from Frontex to Europol – another cooperation avenue extensively tested throughout 2016.

Cooperation with international organisations

In 2016 Frontex enhanced cooperation with Interpol. Joint activities included the ongoing Dial Doc/Reference Manual project, tactical inclusion of Interpol officers in Frontex operational activities, close interaction between Frontex and the Border Management component (IBM Task Force) of Interpol and Interpol’s participation in Africa-Frontex Intelligence Community (AFIC) meetings. Based on this successful cooperation, both entities identified the need for closer strategic and operational cooperation, possibly leading to a new working arrangement in 2017.

Efforts were made to formalise the cooperation with OSCE with a possible conclusion of a working arrangement envisaged in 2017. Similarly, possibilities for an intensified cooperation with the International Maritime Organization (IMO) in the maritime domain, especially in the coast guard functions, and with the World Customs Organization (WCO) in the customs domain, were explored with a view to future WAs.

The Agency resumed cooperation with EUBAM Libya paving the way for closer action in 2017 and continued close cooperation with IOM, UNHCR, UNODC, ICMPD and other international actors in various areas of its mandate.

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Cooperation with third countries

On the basis of the mandates given by the Management Board, possibilities were explored to negotiate working arrangements with i.e. Egypt, Tunisia, Morocco and Senegal. In the frames of the ongoing revision of working arrangements in accordance with the Regulation on the European Border and Coast Guard, updated proposals were sent to Albania, Serbia and the Former Yugoslav Republic of Macedonia.

Frontex participated in the migration policy dialogues in the framework of the Khartoum-, Rabat-, Budapest- and Prague Processes as well as Valletta Joint Action Plan implementation.

In accordance with the European Border and Coast Guard Regulation, an annual report was submitted to the Management Board related to the activities Member States undertake with other Member States and/or with third countries at the external borders of the EU, outside the framework of the Frontex activities.

2016 saw the deployment of the first Frontex liaison officer to a non-EU country (Turkey). Management Board also approved the deployment of a liaison officer to Niger, and to Serbia. Moreover, the priority regions for possible deployments in 2017 were approved: Western Balkans, North Africa, West Africa, Horn of Africa and the Silk Route region.

In the strategic dimension, cooperation with the United States of America was given a new start based on the existing working arrangement, while first steps were also made in relations with Israel.

Highlights: Enhanced cooperation with priority third countries

Work on establishing, developing and maintaining structured cooperation with non-EU countries, EU entities and international organisations continued and was further enhanced throughout 2016. For instance, a working arrangement was concluded with Kosovo*, which means that Frontex is now partnering with all countries of the Western Balkan region.

Also, negotiations with Senegal and Morocco progressed well – the working arrangement with the latter was approved by the Frontex Management Board and the signature depends on further developments on the political level. Good contacts were established with Egypt, with an exploratory mission held in October 2016. Discussions with Niger were initiated at the end of 2016 with a view to concluding a working arrangement. A cooperation plan detailing the working arrangement was signed with Ukraine. The process of updating the Cooperation Plan with Turkey commenced.

Libya remained a focus for Frontex. The Agency contributed to the capacity building and training of the Libyan Coast Guard and Navy in the frames of additional tasks for EUNAVFOR Med Sophia operation. In that regard, training has been provided to 59 Libyan Coast Guard officers (in addition to three tutors) in specific modules falling directly under the remit of Frontex.

Technical assistance

Apart from the launch of the IPA II project - “Regional Support to Protection Sensitive Migration Management in the Western Balkans and Turkey”, Frontex continued the implementation of the Eastern Partnership (EaP) Integrated Border Management Capacity Building Project, a component of the EaP/IBM Flagship Initiative carried out in cooperation with WCO, IOM and ICMPD. In 2016, 76 activities (of which 47 are trainings) were implemented with 686 officials trained.

In the framework of the ENPI Project – “Promoting the participation of Jordan in the work of EASO as well as the participation of Morocco and Tunisia in the work of EASO and Frontex”, which finished in 2016, Frontex participated in the closing conference of the project and contributed to the final report submitted by EASO to the European Commission.

* This designation is without prejudice to positions on status, and is in line with UNSCR 1244/1999 and the ICJ Opinion on the Kosovo

declaration of independence

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Highlights: Launch of IPA II project in the Western Balkans

2016 marked the start of an EU-funded technical assistance project “Regional Support to Protection Sensitive Migration Management in the Western Balkans and Turkey” in the framework of the Instrument for Pre-Accession Assistance (IPA II) and as part of the EU accession processes of the Programme’s beneficiary countries: Albania, Bosnia and Herzegovina, the former Yugoslav Republic of Macedonia, Kosovo*, Serbia, Montenegro and Turkey.

Frontex is in the lead of the implementation of one of the components of the project aiming at introducing and sharing EU standards and best practices on migration management. The project is being implemented jointly by Frontex, EASO, IOM and UNHCR. In 2016, Frontex organized six regional courses in combatting trafficking in human beings, detection of falsified documents, identification and screening of nationality, and interviewing techniques. Two sessions which took place in the Frontex Partnership Academy in the Netherlands, whereas the remaining trainings were hosted by Montenegro. Overall, 29 activities were conducted and 123 border guards and asylum officers were trained in the frames of the project in 2016.

2.8. Communication

In 2016 Frontex strived for transparency and active provision of information to general public, border management community and Frontex staff. It was a year of the change of mandate, which resulted in changing the visual identity of the Agency, new logo, and information activities aiming at explaining the new mandate of Frontex as European Border and Coast Guard Agency.

The official launch of the latter took place at the Kapitan Andreevo Border Crossing Point at the Bulgarian-Turkish border with Turkey. The event included a presentation of the vehicles, equipment and teams of the new Agency, and was attended by Bulgarian Prime Minister Mr. Boyko Borissov, Deputy Prime Minister and the Minister of Interior of Bulgaria Ms. Rumiana Bachvarova the Migration, Home Affairs and Citizenship Commissioner Mr. Dimitris Avramopoulos, State Secretary of the Ministry of Interior of the Slovak Republic Ms. Denisa Sakova, Executive Director of the European Border and Coast Guard Agency Mr. Fabrice Leggeri, and other senior officials, including high level representation from Turkey.

In the time of change the internal communication was strengthened with the use of different communication tools

such as events (i.e. town-hall meeting on the new regulation on Border and Coast Guard, live-streamed launch of the new Agency from Bulgaria), written communication and development of a modern intranet platform that will allow information sharing and collaboration of Frontex entities. The magnitude of communication effort can be illustrated by the production of content for an internal newsletter that reached new highs with 17 issues and more than 219 articles published.

Frontex continued its online communication for internal and external stakeholders. The Agency developed a new website information architecture and graphical representation that will make browsing the new official website to be launched in 2017 easier. Frontex’s social media communication efforts resulted in the increase of reach and significant increase in the number of followers compared to 2015 such as 128% increase of Frontex Twitter account followers and 72% increase of ED4BG Facebook-fanpage followers. The Agency started as well sharing its risk analysis data on EU Open Data Portal (data.europa.eu).

In 2016, Frontex organised around 130 media visits to operational areas (including patrols and interviews) which resulted in a wide coverage of the Agency’s activities in international media, as well as in a number of regional media outlets. More than 800 students learned about the Agency during study visits organised in Warsaw and during conferences attended by Frontex representatives.

Frontex has been regularly organising press conferences in European capitals. In 2016 Frontex Executive Director and Deputy Executive Director met with groups of journalists during ten press conferences and numerous smaller media briefings. The Executive Director gave more than 30 interviews to international media.

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Frontex handled on overage 500 media requests per month, including requests for information on ongoing activities, requests for comments, interviews or statistics. The Agency received around 150 requests for information from the general public and researchers.

As part of 2016 outreach events, Frontex took part in Docs against Gravity, one of the world’s largest documentary film festivals taking place in Warsaw. Frontex had its own dedicated movie section “Borderlands”, with documentaries dedicated to the topic of migration and border management. Frontex continued to organise the European Day for Border Guards (ED4BG), an annual event celebrating border guards from all Member States and Schengen Associated countries. The 2016 edition focused on future of border management and the new mandate of Frontex.

In 2016 Frontex produced more than 70 publications such as training manuals, risk analysis and general awareness material. The video production focused on training products but there were a few general awareness movies just to name Vega Children on trafficking in human beings or animations explaining the role of Frontex in returns and coast guard function. Last year saw also communication-capacity development: a multimedia management system that will allow easy retrieval of photos, videos and graphics for communication purposes was created.

Highlights: Press field visits and Field Press Coordinators

In order to increase operational transparency and assist the media on the ground, Frontex deploys Field Press Coordinators (FPCs). Over the course of last year five Field Press Officers were deployed to Joint Operation Triton in Italy and Joint Operation Poseidon in Greece. The FPCs are drawn from the European Border Guard pool and are typically national border agencies’ press officers seconded to help Frontex handle media in the operational area. Their tasks include helping journalists move around operational areas, facilitating embedding in patrols and interviews with national officers, and collecting operational photo and video material for the press.

Last year, Frontex coordinated four two-day-long visits to Sicily to explain the functioning of Operation Triton for a team of 25 German journalists, 11 Czech journalists, 8 Slovak journalists and 10 Spanish media representatives. All participants of the visits had prior knowledge of migration issues and Frontex. The visits served to further consolidate the knowledge of Frontex and its new mandate, border management and security issues among the journalists specialised in these topics. While the visits immediately generated a high number of articles and interviews about Frontex in the national media of the individual Member States, the long-term advantage is important, as it helps build a thorough understanding of management of the EU external borders and its challenges.

2.9. Fundamental Rights In 2016, the Fundamental Rights Officer (FRO) has continued to provide advice and develop new tools serving the purpose of promotion of fundamental rights in border management activities.

Over the year FRO has been providing input during the drafting of operational plans to promote the respect of fundamental rights in all Agency’s operational activities. With the entry into force of the Regulation on the European Border and Coast Guard, FRO contributed to the alignment of operational plans with new regulation by revising the plans and the guidelines for various profiles in the plans (debriefing, fingerprinting, etc.).

FRO designed as well a questionnaire on referral mechanisms for vulnerable groups in the Member States where operations take place, and supported the drafting on a Standard Operating Procedure (SOP) on complaint mechanism including the complaint form for potential violations of fundamental rights. FRO proposed a fundamental-rights specific operational objective and basic compliance indicators necessary for providing FRO observations to the Frontex Evaluation Reports (Article 26 of the new regulation). FRO extensively contributed to the Guide for Joint Return Operations coordinated by Frontex on fundamental rights aspects during return operations.

FRO team has also extensively supported the training activities of fundamental-rights relevant aspects related to specific profiles within the operational teams, as well as in the design of curricula for Member States officials i.e. fundamental rights for border guard’s on-line tool, and fundamental rights and international protection in the EU project for first entry officials from EASO.

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The Serious Incident Report (SIR) mechanism was established as a key part of an effective monitoring mechanism for fundamental rights in all activities. In 2016, 24 serious incidents were reported and followed-up by Fundamental Rights Officer. As a result, FRO closed 10 incidents and provided recommendations and corrective measures while other serious incidents are pending as the investigation is still ongoing by respective Member States’ authorities.

FRO continuously works on improvement of an effective monitoring mechanism as provided by the new regulation. FRO team visited sea, land and return operations and provided substantive recommendations for prevention of fundamental rights violations during operational activities. This component includes:

- the setting up of a complaint mechanism as a new feature of a tool to monitor compliance with fundamental rights in all Frontex’s activities,

- the creation of an electronic case management system, drafting and consulting the complaint form, supporting the drafting of the rules of the mechanism, and

- the establishment of competent focal points within national authorities and human rights institutions that monitor and investigate potential violations of fundamental rights by border authorities.

In addition, FRO provided specific reports on fundamental rights implications on various fundamental rights matters of interest for the activities of Frontex, such as return and readmission and the protection of children in the operational and training activities. FRO coordinated as well to the drafting of the profile of the forced return monitors profile and extensively supported the creation of the pool of monitors. Moreover, FRO contributed to the Evaluation of ‘Frontex Design for Evaluations of Joint Operations and Pilot Projects’ (2012-2016).

In March FRO presented a final draft of the Fundamental Rights Strategy after intensive internal units and external consultation with relevant stakeholders, such as Consultative Forum and Management Board. The negotiation of the EBCG Regulation obliged to suspend the adoption process of the FRS.

Highlights: Forced return monitoring

The FRO has been actively involved in the promotion of forced return monitoring since the beginning of her mandate, in close coordination with the Fundamental Rights Agency (FRA) and the International Center for Migration Policy Development (ICMPD).

Since the entry into force of the Regulation on the European Border and Coast Guard, the creation of a specific profile for forced return monitors, the FRO, in support of internal business units, has managed to effectively advise the profile drafting for a force return monitor and the creation of a pool of forced return monitors from Member States. The members of the pool are trained on fundamental rights related to return operations, monitoring and reporting.

Notably, the exchange of reports with the FRO is enriching the analysis and understanding of a European pool that serves to ensure compliance of fundamental rights with the highest standards and in a common understanding of European principles and values, that is transparent and accountable.

2.10. Administration and Finance

Finance and Procurement

In 2016 Frontex kept the regulatory framework updated and adjusted to the evolving needs of the Agency. Through the regular monitoring of the budget implementation and the implementation of the Procurement Plan, financial services contributed to the achievement of Frontex’ objectives. Two budget amendments and 19 budget transfers were made in order to reprioritise the Agency’s activities due to the entry into force of Frontex new mandate.

A significant increase in both numbers and amounts of commitments processed has been observed: commitments increased in numbers by 18% and reached 3,962; the amounts increased by 61% to EUR 280.9 m. Likewise, the number of payments processed increased by 14% to 14,124, the overall amount increased also by 60% to EUR 199.2 m.

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In line with the founding and the Frontex Financial Regulation, the Agency spends the major part of its budget via grants issued to co-finance operational activities, including return activities and via procuring products and services.

The number of grants issued to co-finance Frontex coordinated operations increased significantly compared with the previous year. Overall, Frontex issued 1741 grants in 2016 compared to 1323 in 2015 (+32%). Besides the number of grants also the overall amount covered by grants almost doubled compared with 2015 and increased from EUR 99.4m to EUR 169.9m.

Overall, 1167 procurement procedures were carried out in 2016 compared to 1137 in 2015 resulting in concluding contracts worth EUR 22.8m. The amount of contracts concluded does not include procedures that were cancelled, not finalised yet, and the estimated values of framework contracts.

The introduction of the semi-automated tools for procurement/contract management and preparations for e-procurement are under development. A horizontal working group for contract management has been set up and aims at delivering proposals regarding the improvement of the contract management inclusive automation.

Human Resources

In light of the extension of Frontex’ mandate and foreseen grow in staff members in the next four years a first ever Human Resources Strategy was developed and adopted. The strategy serves as guidelines for HR management in 2016-2019. It provides an overview of strategic and operational objectives within the area of HR and assesses risks associated to them. The document also gives clear indication how human resources services will be provided in a changed environment and will switch from a purely administrative support to advisory and strategic dimension. Based on the strategy a new business model for HR services was prepared and recruitments for new functions have been launched.

New legal provisions were smoothly implemented and staff awareness was raised. Informative sessions on pension and insurance schemes were organized to raise the level of staff knowledge in these respects.

In 2016, a total of 134 new employees joined Frontex, there were 54 new posts published and eight employees were reassigned to other tasks. At the end of 2016 Frontex reached a total of 365 staff members, out of which 197 temporary agents, 93 contract agents and 75 seconded national experts.

Altogether 282 employees went through the appraisal procedure; out of 66 jobholders eligible for reclassification 32 were reclassified. 40 contract renewal procedures started in 2016.

In 2016, in addition to 22 language courses (English, Polish, French, German, Spanish) held in-house and attended by approximately 160 staff members, 96 employees participated in other courses provided in-house (for instance workshops on performance management, trainings on MS Office 365 or basic Fundamental Rights trainings).

Apart from this, 51 employees participated in externally provided specific job-related courses (for instance trainings on social media intelligence; a seminar on electronic procurement, an advanced Linux administrator training or a seminar on case law in public procurement).

Internal Services and IT

In 2016 administration services continued rendering services for operational part of the Agency - regular services and support to all other entities within the Agency which mostly entailed procurement of goods and services, processing financial transactions (approx. 2,000). In 2016 Frontex hosted 845 meetings with external visitors, received almost 14,800 guests. There were 557 cases of malfunctions and needs for repairs handled and over 2,400 missions organised.

On the top of regular tasks, Corporate Services planned and implemented the relocation of EURTF Catania into its final premises, organised the 7th edition of the European Day for Border Guards, performed a space optimisation study, initiated actions with view to office space expansion and contributed to the HQs Agreement negotiations. The expatriate services handled over 300 requests for support of various complexity to support newcomers to the Agency.

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On the information and communication technologies part, maintenance, support and development of different operational systems (e.g. Eurosur, GIS platform, Frontex-One-Stop-Shop, Frontex Media Monitor, Appraisal and HR systems, new ICT Training platform). New ICT solutions were developed and delivered to the business area: FAR (Frontex Application for Return), upgrade of Opera system, LENS (multimedia asset management solution).

Following the decision of the Executive Director, negotiations have been started with eu-LISA, space has been assigned in their data centre for the Disaster Recovery Site of Frontex. Parts of the Service Level Agreement have been drafted, a high-level planning, a design and the acquisition of the necessary equipment have been made during the year 2016.

A Document Management System Pilot project has been run for the automation of the workflow related to the production and approval of the Executive Director Decisions to assess the potential of the solution. The workflow has been put in production and the project continues to go on with other workflows.

After repartitions of the tasks between the European Commission, Joint Research Centre and Frontex, the responsibilities of different development of the Integrated Return Management Application (IRMA) platform was agreed and Frontex was made responsible for the development of Frontex Application for Return (FAR). The development was made and the first version put in production in October. The application is being used by the unit responsible for organisation of return operations as well as the Member States for the announcement of the return operations, their preparation and the organisation of the actual return activity and has so far received a positive feedback from the users.

Most of the activities of the Data Protection Officer (DPO) in 2016 related to monitoring and compliance (e.g. by organising the data protection awareness sessions). Assessment of operational and administrative activities regarding impact on the individuals’ right of data protection has been performed by provision of advice and contributing to the draft wording of different documents. DPO has been raising awareness about personal data protection in face-to-face meetings but also distributing publications on the subject matter (e.g. Frontex Guide on Data Protection Impact Assessment and Frontex Privacy Impact Checkbox prepared).

Follow-up of the Inspection by the European Data Protection Supervisor has been taking place on regular basis; DPO was coordinating the status of recommendations made by the EDPS in the relevant Inspection Reports

Legal Affairs

Legal services have been provided on a regular basis to administration and operational entities, ensuring legal consistency of their activities. A significant aspect in 2016, was the leading role taken by the Legal Affairs Unit in organizing and coordinating a Task Force to closely follow the legislative procedure for the adoption of the Agency’s new mandate, the European Border and Coast Guard Regulation, and in turn instruct Frontex entities on its impact and later implementation. In fact, much of the legal advice provided last year to internal entities was on the implementation of the provisions of the new Regulation, especially related to provisions on returns and cooperation with third countries.

In line with the new legal framework moreover, the Complaints Mechanism was set up in close cooperation with the Frontex Fundamental Rights Officer.

Two Legal Network (LegNet) meetings were also organized in 2016, during which legal experts or practitioners from the Member States had a chance to discuss with the Agency unclear or tricky legal issues in an attempt to reach a common understanding and in this way better assist the operational activities of Frontex.

In the course of 2016, 101 Executive Director (ED) Decisions and 46 Management Board (MB) Decisions were taken; some 15 Operational Plans were signed, whilst several Cooperation Plans, Working Arrangements, Service Level Agreements and other contracts were concluded where legal service provided was essential.

Subject to Regulation (EC) No 1049/2001 when handling applications for access to documents held by it, Frontex amended and improved its internal rules implementing that Regulation in 2016. Furthermore, by Decision No 2016/119 of the Executive Director of Frontex a ‘Transparency Office’ housed within the Legal Affairs Unit and a network of case-handlers across the Agency, were created to better handle applications for access to documents. More details can be found below in the Annual report on public access to document in 2016.

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3. KEY RESULTS AND PROGRESS TOWARDS THE ACHIEVEMENT OF GENERAL AND SPECIFIC OBJECTIVES OF FRONTEX

3.1. Key Performance Indicators

The most relevant key performance indicators are the following:

Description of Indicator In 2016 the number of Member States participating in operational activities should

remain at the same level as in 2015.

Target An average of 26 Member States participated in operational activities during 2016.

The overview shows that although the number of return operations increased significantly the main user (participants) of those activities and services remained the same as in 2015. The same goes for joint operations, here the number of joint operations remained at the same level as in 2015, with an increase in operational days. Also the participation of Member States shows a similar distribution as in the year before. The graph belows shows the participation of TC in joint operations.

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Overall, the set target of 25 MSs/SACs was reached as 30 out of 31 MS/SAC participated (at least in one) of Frontex coordinated operational activities during 2016.

The two graphs show that also in 2016 Greece and Italy were by far the main provider of additional human resources deployed and financed in Frontex’ coordinated operational acitivities. Followed by The Netherlands, Germany and Spain. The picture is slightly more balanced with regard to technical equipment.

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Description of Indicator The increased focus on the quality of Frontex’ products and services should result in

an improved level of customer satisfaction (increase by 0.1 points).

Target Customer satisfaction at the level (average) of 4.

The table shows the level of satisfaction on product/service delivery as assessed by external stakeholders (e.g. authorities in MSs/SACs requesting/receiving services from FSC and RAU and participants in different types of trainings organised by TRU).

Considering the different scales used (score from 1-4 instead of 1-5) the figures had to be factored by 1.25. This result in an average value of 4.2 regarding (external) customer satisfaction.

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3.2. Key conclusions on Management and Internal Control

Frontex conducts its operations in compliance with the applicable laws and regulations, working in an open and transparent manner and meeting the expected high level of professional and ethical standards.

Frontex has adopted a set of internal control standards, based on international good practice, aimed to ensure the achievement of its objectives. The financial regulation requires that the organisational structure and the internal control systems used for the implementation of the budget are set up in accordance with these standards.

The 2016 annual review of the internal control system and organisational performance provided reasonable assurance to Frontex management as to the level of compliance with all internal controls, on the correct functioning of the systems in place and on organisational performance. The review highlighted the main strengths and the potential weaknesses of the systems in place and supported the establishment of an improvement action plan.

In 2016, Frontex took measures to improve the efficiency of its internal control systems in the areas of:

Leadership (ICS 7 Operational Structure, ICS 9 Management supervision, ICS 15 Assessment of the internal control system);

People management (ICS 3 Staff Allocation and Mobility); Planning and stakeholder cooperation (ICS 5 Objectives and Performance indicators); Risk management and processes (ICS 8 Processes and Procedures, ICS 11 Document management and ICS 12

Information and communication).

In addition, Frontex has systematically examined the available control results and indicators, including those aimed to supervise entities to which it has entrusted budget implementation tasks, as well as the observations and recommendations issued by internal auditors and the European Court of Auditors. These elements have been assessed to determine their impact on the management's assurance as regards the achievement of control objectives.

In conclusion, Frontex management has reasonable assurance that Frontex has continued to implement a comprehensive system of internal controls, performance and results oriented management embedding risk management and ensuring a proportional approach to compliance and effectiveness of internal procedures and systems. The necessary improvements and reinforcements have been implemented and the Executive Director, in his capacity as authorising officer, has signed the Declaration of Assurance.

Nevertheless, Frontex recognises that given the substantial increase in Frontex’ budget (financial and human resources) and the expansion of the tasks and responsibilities that are assigned to Frontex, the internal control system must be further strengthened and improved in 2017.

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4. BUDGETARY AND FINANCIAL MANAGEMENT

In January 2016 Frontex observed an internal reorganisation which constituted three divisions (Operations, Capacity Building and Corporate Governance) and separate entities reporting directly to the Executive Director.

All expenditures are implemented in the form of centralised management. As a general rule, the Agency uses the financial circuit model 3 "decentralised circuit with central counterweight", where the operational initiation and verification functions, as well as the financial initiation function, are executed within each division. The ex-ante financial verification is centrally performed by the Financial Services within the Financial and Corporate Services Unit located in Corporate Governance.

For transactions below 5000 EUR, a simplified circuit is followed, where the operational verification function is performed by the Authorising Officer. For payments below 1000 EUR, a low value transaction circuit is followed, where both operational and financial verification functions are performed by the Authorising Officer.

For missions, the operational and financial initiation function is performed centrally by staff in the Corporate Travel Services within Financial and Corporate Services Unit; the operational and financial verification functions are performed by the relevant Authorising Officer.

The system of delegations and deputising in Frontex respects the following principles:

- Executive Director and Deputy Executive Director are entitled to sign all transactions for all amounts and all budget lines.

- Delegations are granted by the Executive Director to: Division Directors, Heads of Units, Heads of Sectors and other selected staff. Different financial thresholds apply to these delegations depending on the position of the AO (as a general rule: Director – EUR 500.000, other positions - between EUR 5.000 and EUR 200.000).

- Deputising/Suppléances: As a general rule, deputising is performed downwards; which means that Heads of Units replace Directors, Heads of Sectors replace Heads of Units; Heads of Sectors which are absent are replaced by another Head of Sector from the same unit or a delegated staff from the sector.

4.1. Implementation of appropriations

Table 1 - Summary overview of 2016 implementation per fund source

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The initially adopted budget of EUR 254.0m was amended twice, resulting in the final budget of EUR 232.8m. 98% of the C1 appropriations were committed and 66% paid. Uncommitted appropriations of EUR 4.9m (2%) had to be cancelled, whereas committed appropriations of EUR 74.4m (32%) were automatically carried forward to 2017 and constitute C8 funds. These commitments will be paid during 2017 with the final delivery of the goods or services or the completion of operational activities. The funds automatically carried forward from the year 2015 to 2016 (C8 funds) amounted to EUR 43.8m, out of which 85% was paid. The remaining 15% (EUR 6.7m) had to be cancelled. The internally assigned revenue, characterised as C4 and C5 funds (collected from Recovery Orders) amounted to EUR 2.3m. Out of the C4 funds, 14% were committed, out of the C5 funds 74% was committed, and 69% was paid.

Table 2 - Regular budget (C1) implementation per Title

The number of grants issued to co-finance Frontex coordinated operations increased significantly compared with 2015 and 2014: Frontex issued 1741 grants in 2016 compared with 1323 in 2015 (+32%) and 1073 in 2014 (+62%). The overall amount granted almost doubled compared with 2015 from EUR 99.4m to EUR 169.9m. The average amount/grant increased from EUR 75.111 to EUR 97.568.

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Figure1 - Graphical view comparing C1 funds (commitments and payments) in 2016 and 2015

2016 2015

Commitment C1 98% 100%

Payments C1 66% 69%

Funds carried forward to the following year 32% 31%

Funds cancelled 2% -

Table 3 - Comparison performance budgetary year 2016 versus 2015

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4.2. Information on transfers and amending budgets

The first amendment was proposed to the Management Board in October 2016, following the entry into force of the European Border and Coast Guard Regulation. In order to start with the implementation of its new and enhanced mandate additional staff needed to be recruited already during the last quarter of 2016.

A needs assessment identified 50 Temporary Agent posts; subsequently the allocation of the posts was also proposed for Contract Agents and Seconded National Experts.

Sufficient funds were still available in the Frontex budget 2016 to secure the payments for those staff members, therefore the 2016 budget amendment N1 adopted by the Management Board on 19 October 2016 with the Decision no 32/2016 did not increase the financial appropriations.

The Management Board adopted the proposal for the second amendment on 18 November 2016 with the Decision no 35/2016. In light of the very generous and at the same time ambitious budget allocation in 2016, the revised forecast showed that despite Frontex having increased its activities and achieving significant improvements compared with 2015, the budget could not be fully implemented. This shortfall in implementation was mainly due to political constraints, particularly with regard to return and readmission activities. Furthermore, not all recruitment procedures could be completed by year-end; this fact, combined with the decrease in the salary weighting for Poland, led to savings in staff expenditure that could not be absorbed. The amendment resulted in reducing the budget appropriations by EUR 1.2m in Title 1 and EUR 20.0m in Title 3.

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# Date of adoption Description

Impact on appropriations (EUR)

Title 1 Staff

expenditure

Title 2 Other

administrative expenditure

Title 3 Operational expenditure

1 09.03. FWC for deployment of aircrafts by PRU (from SBS) 0 0 1 875 000

2 23.03. correction of clerical mistake in funds allocation for ABS and LBS (from RSU) 0 0 1 557 000

3 20.04. material support to PRU for return operations (from RSU) 0 0 1 300 000

4 26.04. Title 2 various needs 0 146 000 0

5 16.06. JO Eurocup and Alexis needs in ABS (from LBS) 0 0 450 000

6 30.06. Press office missions needs 0 15 000 0

7 22.07. Audit and evaluation needs; RPAS needs in RDU (from LBS and Title 1) 0 270 000 500 000

8 03.08. Title 2 various needs 0 96 500 0

9 08.08. EUROSUR ICT needs (from RSU) 0 0 1 015 000

10 23.08. interim services needs 90 000 0 0

11 07.09. postal services and FSC deployment needs (from Comms & EUROSUR) 0 50 000 100 000

12 14.10. FRO workshop on complaint mechanism (from RSU) 0 0 100 000

13 19.10. Title 2 various needs 0 238 000 0

14 27.10. SBS needs for November deployments (from LBS&RSU) 0 0 3 800 000

15 03.10. needs for Exercise in Croatia (from IEC to TRU) 0 0 180 000

16 28.11. needs for activities of SBS, LBS, RAU and ICT 0 105 000 3 756 000

17 12.12. needs in RAU, in security and in ICT (from savings in all Titles) 0 686 000 273 000

18 19.12. needs in ICT (from EUROSUR savings and reallocation of ICT resources) 0 352 000 0

19 21.12. needs in SBS (extension of Poseidon and Triton operations) 0 0 100 000

90 000 1 958 500 15 006 000

A total of 19 budget transfers amounting to EUR 17.1m have been processed in 2016 affecting all Titles. The transfers were made under the authority of the Executive Director without prior approval of the Management Board according to Article 27 of the Frontex Financial Regulation.

Within Title 1 one transfer in the amount of EUR 90k was made to safeguard additional financial resources to cover the increased interim support services in the second half of the year.

The transfers in Title 2 amounted to EUR 2.0m and were necessary to secure funds for expenditure related to

unplanned projects related to the current and new Frontex HQ and other additional expenses resulting from the

increasing number of staff and meetings hosted by Frontex.

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In Title 3 transfers of EUR 15.0m were made of which the largest were to cover the needs in logistical support to the operations (readmission activities and deployment of assets); to increase the capabilities of various operational activities; and setting up the complaints mechanism;

4.3. Implementation of appropriations from 2015 carried forward to 2016

The funds automatically carried over from the year 2015 to 2016 (C8 funds) amounted to EUR 43.8m of which 85% was paid. The remaining 15% (EUR 6.7m) had to be cancelled.

Table 4 - Utilisation of 2015 appropriations

4.4. Procurement procedures

Overall, 1167 procurement procedures were carried out in 2016 compared with 1137 in 2015. These procedures were implemented either by launching own tender procedures or using Framework contracts in place concluded by the Agency or by the Commission.

In 2016, twelve exceptional negotiated procedures were concluded for an overall amount of EUR 3.4m. The reasons behind the choice of these procedures were either linked to the protection of exclusive rights of the provider, such as concluding contracts for Microsoft licenses or for the reconstructing works for office space in the Frontex headquarters to give two examples.

Another reason was the extreme urgency after the entry into force of the EU-Turkey Agreement; as the Greek authorities could not procure transport services for readmission activities, the Agency needed to step in to ensure a swift implementation of this political decision made by the European Council. The chair of the Management Board and the competent European Commissioner were informed by the Executive Director in writing.

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Figure 2 – Number of procurement procedures

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Figure 3 - Procurement procedures in EUR thousands

4.5. Interest charged by suppliers

The overall interest charged by suppliers because of late payments by the agency (>30 days) amounted to EUR 835,94.

4.6.Ad-hoc grants received and delegation agreements

By the end of 2016 Frontex has signed three grant agreements and one Delegation Agreement, all funded by the

European Commission:

Grant agreement “Eastern Partnership IBM” (Regional Capacity Building Project) signed with EC (DG DEVCO) on the 20 June 2014; budget of up to EUR 4.5m for three years starting in 2014.

Cooperation agreement “Promoting the participation of Tunisia and Morocco in the work of EASO and Frontex” signed on 8 July 2014; total budget of EUR 54 694.

Grant agreement “IPA II” (regional support to protection-sensitive migration management in the Western Balkans and Turkey) signed on the 22 December 2015; total budget EUR 5.5m, implementation period of 36 months from 1 January 2016.

Delegation Agreement on “Copernicus 2015-2020” with the European Commission, represented by DG GROW, signed on 10 November 2015, entrusting Frontex the service component implementation tasks, in line with Regulation (EU) 377/2014 establishing the Copernicus Programme. The indicative budget amounts to EUR 47.6m, implemented until 31 December 2020.

Overview of Earmarked expenditure (R0)

Overview of Copernicus allocations

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4.7. Human Resources (HR) Management

4.7.1. HR developments

In 2016, following the adoption of the EBCG Regulation, Frontex resources in the area of budget and staff have been significantly increased. Anticipating a high workload in this matter, Corporate Governance initiated the work on the preparation of the HR strategy which was adopted by the Executive Director in December 2016. This document sets up the new structure of HR service with a main objective to deal with them in more strategic, pro-active and efficient way.

Frontex HR services also looked into the possibilities of increased efficiency of recruitment processes. Following research it was decided to start the implementation of the e-recruitment system which will automate and facilitate the management of the increased recruitment records. The implementation is foreseen for the beginning of second quarter of 2017.

In the course of 2016 Frontex continued its cooperation with the Standing Working Party in relation to the model decision referring to the implementation of certain provisions of the Staff Regulations. Some of the model decision were implemented, namely on reclassification of contract staff and on reclassification of temporary staff.

Other aspects of HR work worth mentioning, developed in the course of 2016 and aimed for implementation in 2017:

- new traineeship policy,

- new policy on contracts of employment,

- new rules on the seconded national experts

- internal mobility policy,

- working time registration system,

- competency framework,

- start up phase of joining the Sysper 2 project.

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4.7.2. Recruitment

Process Volume/quantity Additional comments

Recruitments completed = newcomers joined Frontex in 2016

134 Figure covers staff members without former employment contract

New external procedures started/published in 2016

54 Several procedures covered more than one post to be filled

Leavers 28

Reassignments 8 Does not include the modification of tasks for 26 staff members due to reorganization of Executive Support and transfer of Return Sector to Return Support Unit

Number of Art. 90 complaints submitted in 2016

0 The figure refers to any type of complaint (e.g. against reclassification or selection in recruitment procedure)

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Figure 4 - Staff Issues 2016

4.7.3. Staff Development and Training

Process Volume/quantity Additional comments Appraisal 282 appraisals processed All appraisals finalized;

No complaints under Article 90 (2). There was 1 appeal filed to the Appeal Assessor within the appraisal procedure as per Article 7 of the appraisal rules for TAs.

Reclassification 66 jobholders eligible (53 TAs and 13 CAs) out of which 32 reclassified (27 TAs and 5 CAs)

Process finalized. No complaints under Article 90 (2) received so far, however 3 months complaint period will be finalized on 2 May 2017. 4 complaints filed to the JRC within the reclassification procedure (as per point 7/Article 5 of the MB Decision on reclassification) (3 complaints – TAs; 1 complaint – CA)

Probation 101 probationary periods started in 2016

So far all the contracts confirmed after probationary period (some probationary periods to be finalized in 2017)

Contract renewal 40 renewal procedures started in 2016 (contracts ending in 2016 or in 2017)

No decisions on contract expiry. No complaints under Article 90 (2).

Training In-house language courses: 22 groups (5 languages – DE, EN, ES, FR, and PL) - approx. 160 participants

other in-house courses - 96 participants

external courses - 51 participants

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Figure 5 - Staff Development

Figure 6 - Training

4.8. Assessment by Management

4.8.1. Ex-ante controls

The ex-ante controls in the Agency are embedded in the financial circuit of the Agency; the financial ex-ante verification plays a vital role in the ex-ante controls.

The financial verification is performed on every commitment regardless of the amount and every payment above EUR 1.000. Commitments verified totalled 3.962 transactions with a value of EUR 280.9m.

Of the 14.100 payment transactions, the financial verification function processed 6.040 transactions (43%) amounting to EUR 171.9m or 86% of the total value of payments. As of May 2016 four Finance Officers perform the financial ex-ante verification next to other tasks.

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Figure 7 - Number of payments subject to financial verification (2016 compared with 2015 and 2014)

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Figure 8 - Financial verification – application of regular of simplified workflow

During 2016 Frontex continued its efforts to strengthen the control framework, in particular in the case of joint operations, pilot projects and return operations. In 2016, Frontex had verified supporting documents substantiating the request for final payment for 640 grants. The final total amount checked doubled compared with 2015 and reached EUR 60.5m, covering 49% of the total amount granted. The total coverage of expenditure checked in 2016 reached 86%.

4.8.2. Ex-post controls

During 2016, the Agency revised its ex-post control scheme in order to render controls more efficient and the system in itself more coherent. The revision resulted in a new ED Decision; ex-ante controls are complemented by ex-post controls carried out in house or at the beneficiaries on the spot; the total annual coverage shall reach minimum 50% of the amount; Additional ex-post controls performed by another Agency on a mutuality basis is complementing the scheme. The reference period for selecting the population is set for 01/07/N-1 – 30/06/N. The controls shall be finalized in due time to include its results into the Annual Activity Report of year N.

Two Member States to which grants had been issued were selected for ex-post controls; these Member States had not yet been subject to ex-post controls and the coverage through ex-ante controls was low.

The control had the following objectives:

1. To gain insight into the MS/SAC systems managing activities financed by Frontex aiming to monitor sound budget implementation in the most effective and cooperative way;

2. To establish a coherence of the approach towards Frontex reimbursements in case of several authorities of one MS/SAC participating in Frontex operations,

3. To provide the Executive Director with additional assurance that effective measures are in place to avoid double funding.

20 grants were controlled amounting to EUR 0.24m. Both controls resulted in a recovery of EUR 9.501,35, as systemic errors were detected. The error rate of the ex-post controls was 3.95% of the overall amount granted.

The aforementioned controls at the Beneficiaries were complemented by additional control measures in form of in-house controls and complemented by controls performed by EIGE Agency within the scope of the a Service Level Agreement covering the bilateral exchange of experts in order to perform ex-post controls, signed in 2014.

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Frontex supported the control exercise in EIGE by checking whether the internal control system ensures the compliance of the transactions to the financial rules and to internal procedures. EIGE supported Frontex in performing the control on the validation of user access rights granted in ABAC.

The objective was to resolve any incompatibility between the granted ABAC authorizations and the responsibilities entrusted to a user. The task was performed in the form of a desk review at EIGE premises. The required documentation to perform the exercise was the standard security reports downloaded from the ABAC system together with the relevant decision of Frontex Executive Director regarding the financial circuits, the users and profiles and, a list with the state of play of all Authorising Officers with the budget lines and threshold values they are responsible for.

The control resulted in a short report indicating small shortcomings in the rights encoded in ABAC. All detected inconsistencies were corrected by Frontex and led to the strengthening of the internal control system in house.

4.9. Statistics on financial management

4.9.1. Human and financial resources by activity

Table 5 - ABB distribution9

9 The term ‘external and public relations’ covers all activities aiming at external stakeholder. This includes activities building relationship with

third countries and international organisations but also major events such as the ED4BG or conferences involving border guard authorities from third countries; a number of functions such as IEC, Communication, Cabinet are using the relevant budget;

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Figure

10 - ABB distribution

Figure 9 - Regular budget distribution

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5. MANAGEMENT AND INTERNAL CONTROL Frontex has put in place an organizational structure and internal control system that is suited to the achievement of its control objectives, in accordance with the standards and having due regard to the risks associated with the environment in which it operates. Frontex adopted updated Internal Control Standards based on international good practice, they were approved by the Management Board on the 25 June 2009. These were inspired by those of the European Commission, and provide a comprehensive set of standards and guidelines for evaluating and further developing the internal control system of Frontex. The internal control system is comprised of 16 Internal Control Standards. Frontex has the process in place to assess the Internal Control Standards what gives reasonable assurance to the Executive Director, regarding the achievement of Frontex objectives relating to operations, reporting and compliance. The assessment is carried out by management, who monitors the functioning of the internal control system on a continuous basis, and by internal and external auditors. The results are explicitly documented and reported to the Executive Director. The reports produced are:

• Declaration of Assurance of the Directors, Heads of Units and where appropriate other subordinate entities in the hierarchy. These are collected and presented to the Executive Director as input into his own Declaration of Assurance as the Authorizing Officer.

• The report on the results of assessment of effectiveness of internal control system.

• The risk assessment report.

• The reports on the exceptions.

• The opinion of the internal auditor (IAS) as expressed in audit report and in its assessment of the implementation of prior audit recommendations.

• The opinion and observations of the external auditor of Frontex (European Court of Auditors) and Frontex’ response.

These reports result from a systematic analysis of the evidence available. This approach provides “reasonable assurance”10 as to the completeness and reliability of the information reported. The control results and other elements that support management’s assurance are detailed below as follows: Control Results, Audit observations and recommendations, Assessment of the effectiveness of the internal control system. The inputs are used to provide the Conclusions as regards the assurance.

5.1. Control Results

Frontex has a set of Internal Control Standards (ICS) in place which specify the necessary requirements, actions and expectations in order to build an effective system of internal control that can provide reasonable assurance on the achievement of Frontex’ objectives.

The internal control system also includes a number of internal procedures, for example, guidance on conflicts of interests, a code of good administrative behaviour, and the procurement procedures. New internal procedures are introduced when necessary and existing procedures are revised in regular intervals.

In accordance with ICS 8, Frontex has a procedure in place to ensure that overrides of controls or deviations from established processes and procedures are documented in exception reports, justified, duly approved before action is taken, and logged centrally.

The control assessment results presented in the internal control assessment report (p. 3.1.1), the report on the exceptions (p. 3.1.2); the risk assessment report (p. 3.1.3); the report on the implementation of anti-fraud strategy (p. 3.1.4); audits’ reports (p. 3.2).

10 An internal control system, no matter how well designed and operated, cannot provide an absolute guarantee regarding

achievement of an entity’s objectives. This is because of inherent limitations of any control system and the possibility of deliberate human intervention to circumnavigate controls.

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5.1.1. Internal Control Assessments

The annual assessment of the internal control system is a critical input into the Executive Director’s Declaration of Assurance, that in turn is a required element of the Annual Activity Report.

In assessing the internal controls as of the end of 2016, we modified the assessment process allowing to include multiple inputs such as

1. the results from the Internal Control Assessment Survey (involving the whole staff); 2. the desk review of documents that provide tangible evidence that the controls are in place; 3. the results of the risk assessment; 4. the audit’s recommendations and improvement actions’ implementation status; 5. the results of the internal control self-assessment workshop.

For each internal control requirement, the level of control and the effectiveness of the control is assessed.

The level of control is mainly determined by findings established in the desk review. Here it is assessed what documentary evidence for the different internal control requirements (as identified in the Guidelines on measuring the effectiveness of Internal Control Standards) are in place. The more evidence can be found the higher the level of control.

The assessment of the effectiveness of control is based on the level of implementation of audit recommendations and improvement actions, the results of the risk assessment, the outcome of the self-assessment survey and of the workshop involving the management. Here an average value of all the tools used is created.

The table below provides a numerical summary of the results (a 1-5 scale is used where 1 is low and 5 is high) of the assessment of the internal controls as of the end of 2016.

Internal control standard Level of Control

Effectiveness of control

ICS 1 - Mission 5 3.0 ICS 2 - Ethical & Organisational Values

1 3.7 ICS 3 - Staff Allocation & Mobility

5 2.0 ICS 4 - Staff Evaluation & Development

4 2.3 ICS 5 - Objectives & Performance Indicators

5 2.7

ICS 6 - Risk Management Process 1 2.3

ICS 7 - Operational Structure 5 2.3

ICS 8 - Processes & Procedures 5 2.3

ICS 9 - Management Supervision 5 3.0

ICS 10 - Business Continuity 1 2.3

ICS 11 - Document Management 5 2.3

ICS 12 - Information & Communication 4 2.3

ICS 13 - Accounting & Financial Reporting 4 3.0

ICS 14 - Evaluation of Activities 1 2.3

ICS 15 - Assessment of Internal Control Systems 1 2.3

ICS 16 - Internal Audit Capability 1 3.3

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The Matrix below relates the level of controls and the effectiveness of control; that enables to assess how efficient the different controls are.

A very high level of controls (= high level of documented control measures) might still be a weakness in the internal control system if those controls are not effective (= recognised). Such high level of control could rather create an obstacle for achieving process efficiency; therefore, it is important to have an appropriate, balanced level of controls.

The most efficient controls are those having a reasonable (low) level of control achieving a high level of effectiveness (e.g. ICS 2 and ICS 16).

The least efficient are those having a high level of controls but a low effectiveness (e.g. ICS 3, ICS 7, ICS 8 and ICS 11). The ICS 1 and ICS 9 are effective, however, having the high level.

Figure 11-The efficiency matrix of the internal control system in 2016

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Conclusions and areas for improvement:

Overall the assessment of the controls in place shows that the controls related to accounting and financial reporting (ICS 13), mission and vision (ICS 1), organisational values (ICS 2), management supervision (ICS 9) and internal audit (ICS 16) are the strongest.

Some positive developments are to be noticed for the controls related to the objectives (ICS 5) and management supervision (ICS 9).

2016 shows a decrease in the effectiveness of some controls compared to 2015. This is most visible for ICS 1, as the controls related to the mission and organisational values had been rated very high (between 4 to 5). This situation must be seen linked with the changes that are taking place at Frontex such as changes to Frontex mandate with enhanced and new functions and responsibilities requiring increased and new staffing. Such changes are related to uncertainty which explains that the assessment of the level of controls related to staff allocation (ICS3) and organisational structure (ICS 7) remained at relative low level (2). That is the reason why the Executive Director considers the adoption of a new organisational chart as an urgent priority for the Agency.

The areas for improvement

(i) To realign Frontex organisational structure, roles, and functions with new mandate and objectives; (ii) To strengthen the Internal Control System by increasing the awareness of the staff, especially managers; (iii) To update Frontex Mission, Vision and Values in line with new Frontex mandate; (iv) To strengthen HR related processes, especially those related to staff selection and motivation. (v) To strengthen Risk management process at unit level. (vi) To revise Business Continuity plans. (vii) To define Frontex communication process in line with the communication strategy.

5.1.2. Register of Exceptions - Overview of 2016

Having regard to the Financial Regulation, and in particular Article 30(3) and 44(2) thereof Frontex records exceptions in a “Register of Exceptions” in line with the ED’s Policy on Recording and Monitoring Exceptions. During 2016 such exceptions were recorded in the register of exceptions, these were monitored and periodically analysed and reported along with recommendations for reducing the exceptions.

Based on the new “Procedure for recording and monitoring of the exceptions” (ED Decision 2015/88 12.11.2015) which entered into the force on 1 January 2016, the structure of the register was slightly changed. The level of ‘financial materiality’ was raised from 1.000 to 5.000 Euros, balanced by the requirement for an exception to be signed by the ‘reporting’ officer instead of the authorising officer him/herself.

The relevant regulatory framework is set by:

European Border and Coast Guard Regulation, (Frontex) Financial Regulation and implementing rules, Staff and SNE rules, Procurement procedures, Contractual obligations, and Internal procedures.

During 2016 a total of 124 exceptions were registered amounting to 8.358.939 EUR.

The tendency for the period 2011-2016 showed an increase in the absolute number of exceptions and the amount covered (Figure 5 and 6 below). However, the ratio (percentage %) of the amount covered by the exceptions and the total payment made during a given period, still showed a decreasing trend (Figure 7).

Ratio is an indicator that supports the measurement of the effectiveness of the controls related to exceptions and makes the annual comparison more objective.

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Figure 12 - Number of exceptions between 2011 and 2016

Figure 13 - Amount covered by exceptions between 2011 and 2016

Figure 14 - Ratio (Amount covered by Exceptions/Total payment per period) between 2011 and 2016

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73% of the amount covered by exceptions was related to non-compliance with procurement procedures. Those exceptions were required to swiftly implement the EU/Turkey agreement or in anticipation of the new and enhanced mandate. As justifications urgent operational needs, technical reason and the need to avoid the gaps in material support for readmission activities in Greece were provided. It can be summarised that the situation during 2016 is a clear indication that for an EU law enforcement entity as Frontex such procedures don’t stand the reality test in exceptional and crisis situations.

Figure 15 - Amount covered by the rule subject to the exception during 2016

15 exceptions (which is 12% of total number of exceptions registered in 2016) accumulate to an amount of 6.947.089 EUR, representing 83% of total amount covered by exceptions in 2016. Those are mostly exceptions related to the non-compliance with procurement procedures and financial rules – ex-post commitment. As outlined before, those exception served the swift implementation of the EU/Turkey agreement or the anticipated application of the new and enhanced mandate. The Chair of the Management Board and the competent European Commissioner were informed in real time by a letter from the Executive Director explaining the circumstances of the exceptions aiming at swift readmission operations from Greek islands to Turkey as decided by the European Council.

5.1.3. Risk Assessments

Frontex has in place a process where each year the top corporate risks that could impact the achievement of the Programme of Work are identified and monitored; if necessary, mitigating actions are taken.

At the corporate Level, a continuous follow-up on the five top risks identified in 2015 was executed; a description of those risks is provided below:

1. Frontex’ ability to comply with Article 25 FX Regulation The increased political interest and external decisions might impact on Frontex’ ability to fully comply with Article 25 of the FX Regulation11 and to achieve its mission. Mitigation measures: to continue to build political support amongst key stakeholder; MSs, EU bodies, etc.; clear communication of our mandate and role and of the need to ensure the integrity thereof; monitoring events and identifying trends, then taking appropriate action.

11

Art 25 of the Frontex Regulation in place until 5 October 2016.

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2. Unbalanced/increased stakeholder expectations

Macro changes such as shifts in migration pressure can result in increased/unbalanced stakeholder expectations; some of them even outside the current legal framework; additionally, Frontex’ stakeholders have different & often competing expectations for our products & services. Mitigation measures: repetition of and focus on core message (focus on products and services in the PoW); systematic review of expectations and changes to PoW, including de-prioritising activities where necessary.

3. Management of Governance risks Frontex role and the role of other external entities is modified or expanded, negatively impacting on Frontex’ ability to achieve agreed core responsibilities. Mitigation measures: monitoring and reporting on developments and making sure our role is understood and accepted.

4. Suboptimal use of human & financial resources The need for rapidly expanding resource allocation (money and people) and our ability to ensure proper use of resources is hampered by existing deficits regarding mobility of staff. Mitigation measures: careful planning and allocation of resources, improved monitoring of POW deliverables & budget, transparent communication to stakeholders and staff.

5. Reputational Damage Continued misunderstanding of Frontex’ role (expectations) can damage the reputation of the Agency, further leading to loss of political support impacting on ability to perform function

Mitigation measures: continue to sharpen and communicate our core message on our role, improve support and use of the liaison function in Brussels, monitor events and ensure clear communication of roles and responsibilities.

These corporate risks were formally reviewed in the monthly Cross-Divisional meetings chaired by the Executive Director, more specific mitigating actions were identified and responsibilities for actions was assigned if appropriate.

In addition, managers are responsible for identifying risks for the activities in the PoW and for managing these risks to ensure products and services are delivered as planned. Those main risks were identified at units’ level:

• Improper reporting: Missing and/or incorrect information/data, or correct information/data not provided in time.

• Reduced collaboration by third countries: Replacement of third-countries' personnel in migration offices or at diplomatic representations in Member States may lead to a decrease or suspension of operational cooperation the field of return policy with Member States.

• Political changes in third countries: Changes in a third country negatively affecting the respect for fundamental rights would lead to the suspension of joint return operations to such a country.

• Strategic, policy and legal developments in the EU: Changes in strategic, policy and legal areas in the EU could heavily influence the activities of the Agency.

• Internal Decision Making: Lack of coordination and consultation during the internal decision making process, units not duly involved can be detrimental for the interests of the Agency.

5.1.4. Anti- Fraud Strategy Implementation

Frontex’ Anti-Fraud Strategy and Action Plan was presented in the 55th Management Board meeting. Based on the comments received the document was revised. In the 56th Management Board meeting it was decided to submit the revised document for adoption in written procedure. Frontex’ Anti-Fraud Strategy and Action Plan was adopted in written procedure on 17 December 2015 (Decision No.56/2015).

Frontex’ Anti-Fraud Strategy and Action Plan identifies 4 strategic objectives with 22 actions to be implemented during the period 2015-2018. During 2016 more than 50% of the actions identified were implemented.

During the reporting period no cases were transmitted to the European Anti-Fraud Office (OLAF) and/or the Commission Investigating and Disciplinary Office (IDOC) for investigation.

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5.1.5 Ex Post Controls – see Ex Post Controls under II.2.7

5.1.6 Declaration of Assurance Process

Each year the Authorising Officer (Executive Director of Frontex) provides a Declaration of Assurance on the control system. This Declaration concludes that Frontex Executive Director has reasonable assurance12 that the resources assigned to the activities in the Annual Activity Report have been used for their intended purpose and in accordance with the principles of sound financial management13, and that the internal control system put in place gives reasonable assurance concerning the legality and regularity of the underlying transactions.

This reasonable assurance is based on the Executive Director’s (ED’s) own judgement of the information at his disposal

such as the reports of the annual assessment of the internal control system, ex-ante and ex-post controls, the findings

and observations of the Internal Audit Service and the European Court of Auditors for years prior to the year of this

declaration.

In order to strengthen the basis on which the ED’s Declaration is signed each Director, Head of Unit and others (as may deemed necessary) sign a Declaration of Assurance for their area of responsibility and provide the declarations to the Executive Director. This helps to ensure accountability, to reinforce the internal control system and to ensure the declaration of assurance process is complete.

5.2. Audit observations and recommendations

5.2.1 European Court of Auditors (ECA)

The European Court of Auditors is required to provide its final opinion on the accounts of Frontex “no later than 1 June of the following year”. Therefore, the ECA’s opinion on Frontex’ accounts for 2016 was not available at the time the CAAR 2016 was prepared. The opinion of the ECA on Frontex’ accounts for the year ending 2015 is provided below as this sheds some light on the adequacy of the internal control system.

12 An internal control system, no matter how well designed and operated, cannot provide an absolute guarantee regarding

achievement of an entity’s objectives. This is because of inherent limitations of any control system and the possibility of deliberate human intervention to circumnavigate controls.

13 In accordance with the principles of economy, efficiency and effectiveness, see Article 29 of Frontex Financial Regulation, Management Board Decision No. 01/2014 of 8 January 2014.

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“Basis for qualified opinion on the reliability of the accounts

9. The Agency underestimated the cost incurred in 2015 but not yet invoiced for prefinanced services related to maritime surveillance by 1 723 336 euro. This underestimation affected the accrued charges and resulted in a material misstatement in the Agency’s balance sheet and statement of financial performance.

Qualified opinion on the reliability of the accounts

10. In the Court’s opinion, except for the effects of the matter described in the Basis for Qualified Opinion paragraph, the Agency’s annual accounts present fairly, in all material respects, its financial position as at 31 December 2015 and the results of its operations and its cash flows for the year then ended, in accordance with the provisions of its Financial Regulation and the accounting rules adopted by the Commission’s accounting officer.

Opinion on the legality and regularity of the transactions underlying the accounts

11. In the Court’s opinion, the transactions underlying the annual accounts for the year ended 31 December 2015 are legal and regular in all material respects.

12. The comments which follow do not call the Court’s opinions into question.

COMMENTS ON THE LEGALITIY AND REGULARITY OF TRANSACTIONS

13. The ex-post audit to Iceland carried out by the Agency in October 2015 detected irregular payments totalling 1.4 million euro related to the depreciation of a vessel participating in seven joint operations from 2011 to 2015. The Icelandic coast guard had claimed reimbursement of depreciation for that vessel even though it had exceeded the useful life provided for in the Agency’s guidelines. Whilst the Agency has the right to recover irregular payments made in the last five years, it announced to recover only the payments made since January 2015, amounting to 0.6 million euro.

14. The Internal Security Fund (ISF) is set up for the period 2014-20. It is composed of two instruments, ISF Borders and Visa as well as ISF Police, under which 2,8 billion euro and 1 billion euro are available for funding actions respectively. The Commission under ISF Borders and Visa reimburses Member States’ purchases of means, such as vehicles or vessels as well as running costs such as fuel consumption or maintenance. The Agency also reimburses such costs to participants in joint operations. There is therefore an unaddressed risk of double funding14.

COMMENTS ON BUDGETARY MANAGEMENT

15. The level of carry-overs for committed appropriations was high for Title II (administrative expenditure) at 3,2 million euro, i.e. 38 % (2014: 4,5 million euro, i.e. 36 %) and Title III (operational expenditure) at 40,2 million euro, i.e. 35 % (2014: 28,4 million euro, i.e. 44 %). For Title II, the main reason for high carry-overs is IT contracts extending beyond the year-end whereas for Title III, it is the multiannual nature of the Agency’s operations.

OTHER COMMENTS

16. States participating in border operations declare the costs incurred on the basis of cost claim sheets which comprise “fixed expenses” (depreciation and maintenance), “variable expenses” (mostly fuel) and “mission expenses” (mostly allowances and other crew expenses). The costs declared are based on real values and follow national standards leading to divergent approaches among participating states which creates a particularly burdensome system for all parties involved. The Court in its Special Report 12/2016 recommended that agencies should use simplified cost options whenever appropriate to avoid such inefficiencies15.”16

Frontex has taken note of the ECA comments and will make improvements where necessary. 14

The Court had referred to this risk in paragraph 39 and recommendation 4 of its Special Report 15/2014 ‘The External Borders Fund has fostered financial solidarity but requires better measurement of results and needs to provide further EU added value’.

15 Recommendation 1 in the Court’s Special Report 12/2016 ‘Agencies’ use of grants: not always appropriate or demonstrably

effective’. 16

Report on the annual accounts of the European Agency for the Management of Operational Cooperation at the External Borders of the Member States for the financial year 2015, together with the Agency’s reply (2016/C 449/39), OJ C 449, 1.12.2016, p. 208–213;

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5.2.2. Discharge authorities’ (European Parliament) Observations and measures taken by Frontex17

The European Parliament granted discharge to Frontex in respect of the implementation of the Agency’s budget for

the financial year 2014. The main areas in which the European Parliament made observations are listed below.

1. Comments on the legality and regularity of transactions 2. Procurement and recruitment procedures 3. Prevention and management of conflicts of interests and transparency

Frontex has taken the measures in the lights of the Discharge Authority’s recommendations. Summary points, which relate to the observations made by the discharge authority’s recommendations, are provided below:

1. Frontex is further strengthening its internal control system by improving the controls in prevention and management of conflict of interests and increased the transparency by:

Continues publishing information on procurement procedures in 2014 in line with the requirements stemming from its Financial regulation; the Agency publishes the necessary information since it took up work in 2005;

Publishing declarations of absence of the conflict of interest of ED and DED on the Frontex website; Finalizing the implementation of whistleblowing rules; Raising awareness of the conflict-of-interest policy among its staff; Implementing a set of actions for an overall improvement in the prevention of, and the fight against, corruption; Introducing enhanced training on the Code of Conduct for all participants in Frontex Activities; Applying “relevant measures” strictly in order to protect the financial interest of the Union.

2. Financial processes have been improved by revising the scheme for the participation of UK and Ireland in Frontex activities and updating the calculation method for the financial contribution of Schengen Associated countries. Furthermore the functioning of the delegation of authority has been subject to an ex-post control and currently a revised version aiming at increasing the efficiency of the delegation system is under preparation;

3. Initial steps have been taken to review the financing mechanism and possibly to render it more efficient after the adoption of the Regulation on European Border and Coast Guard which offers the possibility of using various financing instruments for financing operational activities;

4. From March 2016 Frontex has been working with the Polish authorities to establish a comprehensive Headquarters agreement. As the new Regulation on European Border and Coast Guard introduces a deadline of six months after the entry into force of the Regulation for the conclusion of the Headquarters Agreement, its adoption by Frontex Management Board was scheduled for February 2017.

5.2.3 Audits - Internal Audit Service (IAS)

During 2016 the audit on "Data Validation and Quality Assurance for the Risk Analysis" was completed. The final report received on 6 September 2016 and subsequently the Action Plan was developed and sent mid October 2016.

The objective of the audit were:

compliance of the Agency's risk analysis activity with the applicable regulatory framework; the efficiency and effectiveness of the processes and controls in place that ensure the quality of the risk

analysis, in particular the quality of the data on which the risk analysis is based and the quality of the deliverables resulting from it.

17

Given the timing of the ECA work, their observations relate to 2014. The discharge for the 2015 accounts is not expected until May 2017. Therefore the ECA Observations and Frontex’ response for 2014 are included in this report as this provides information on the adequacy of the internal control system.

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The Conclusions and findings:

With respect to the first objective related to the compliance of the risk analysis activity with the applicable regulatory framework, the IAS concluded that the application of the CIRAM ensures that Frontex is compliant with the regulatory framework.

With respect to the second objective related to efficiency and effectiveness of the processes and controls in place, whilst the audit team did not identify any critical or very important issues, room for further improvement had been identified in four areas:

1. strengthening of the exchange of data between the Member States and the Agency; 2. establishing and implementing a strategy for further consolidation and automation of data processing; 3. finalisation of process descriptions in respect of each RAU product; 4. improving the processes to deal with ad-hoc requests.

The report included four important recommendations:

Recommendation 1: Review, upgrade and formalise where necessary the arrangements that exist between the Agency and the MSs in respect of bilateral data exchange responsibilities and roles.

Recommendation 2: Establish and implement a strategy for further consolidation and automation in data processing and validation.

Recommendation 3: Follow and document the 'validation' levels at key stages of the approved and disseminated product process descriptions

Recommendation 4: Adopt processes to deal with ad-hoc requests guaranteeing the quality of RAU deliverables, assess and introduce relevant mitigating measures to counter high staff turnover that has a negative impact on processes related to risk analysis and reduce reliance on short-term secondments of essential staff from Member States

No recommendations rated as 'critical' were issued during the year 2016 and therefore there are no open recommendations rated as 'critical'.

By the end of 2016 the Agency has continued to provide evidence of implementation achieving the successful closure of the open recommendations. The status of implementation of Audit’s recommendations during 2016 provided in the table below:

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Audit recommendations Status

2015 Audit on Procurement & Inventory Management:

1. Improve the review processes within the centralised procurement team (Important) 2. The Agency should strengthen the level of assurance before accepting to use contract

templates provided by external contractors in procurement procedures (Important) 3. Review and update procurement planning processes in respect of procurement

(Important)

Closed

2014 Audit on Human Resources Management:

A. Enhance HR guidance and monitoring and improve document filing (Very Important); B. Strengthen the justification and documentation of the recruitment (Very Important); C. Enhance the efficiency of the recruitment process (Important); D. To reshape the training policy (Important).

Closed

2014 Audit on Stakeholders Relations & External Communication in Management of Pooled

Resources:

Consistency and reliability of objectives and KPIs in the area of pooled resources (Important);

Recording and validation of documents supporting the management of stakeholders' relations (Important);

Securing sensitive communication with stakeholders (Important).

Ready for

review

2015 Audit on Procurement & Inventory Management:

(i) To improve controls over the use of the exceptional negotiated procedures (Important) I. Planning of Procurements (Important); II. Introduction of a dedicated IT Tool for Procurement (Important)

Ready for

review

2012 Audit on IT Development & Management:

Implementation of the ICT Strategy (Important) Open

5.3. Assessment of the effectiveness of the internal control system

As described before Frontex has adopted a set of internal control standards, based on international good practice, aimed to ensure the achievement of its objectives. Frontex sets up a process for assessment of the Internal control system and constantly makes improvements in order to strengthen the standard and increase the efficiency of their application. The following improvements areas have been addressed in 2016:

Staff Allocation and Mobility (ICS 3): Frontex has been working on the implementation of IAS recommendations related to the recruitment process: to enhance HR guidance; to strength the justification and documentation of the recruitment; to enhance the efficiency of the recruitment process.

Objectives & Performance Indicators (ICS 5): In 2016 we were working further on improvement of staffs’ understanding of the link between objectives in Multi-Annual Plan and the Programme of Work and their objectives.

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Management supervision (ICS 9): tools developed in 2015 to support management in managing risks used for the PoW 2016 Activities. This helped ensure managers are able to focus on “high risk areas”. This is particularly important as the increased work load and the changes in new legislation impact our ability to deliver products and services. The improvement have been made in the area of potential conflict of interest in line with the Anti-fraud strategy.

Assessment of the internal control system (ICS 15): In 2016 we have further developed and improved the new method for assessing the effectiveness of internal controls piloted in 2015.

Document Management (ICS 11): work on the implementation of Document Management System continues during 2016. The Document Management Officer appointed in 2016 to streamline the work done.

Processes and Procedures (ICS 8): Work on documenting the processes continued in 2016, supporting our efforts to streamline processes and be an important input into developing the Document Management System. The processes were prioritised and the most critical ones should be included in the first phase of the workflow automation.

At the beginning of 2017 Frontex assessed the effectiveness of its internal control system as of the end of 2016. The results are presented above under II.3.1.1. Our conclusion is that the internal control standards are implemented and functioning. However, given the very large increase in the budget allocation to Frontex (financial and human resources) Frontex recognizes that there will be an additional strain on the internal control system and that improvements must be made.

5.4. Conclusions as Regards Assurance Based on the internal control results and the results of the Declaration of Assurance process Frontex concludes that overall the internal control standards are functioning effectively. However, as described above there are areas where improvement is needed, this is especially important given that there will be considerable increases in both financial and human resources until 2020. Since the entry into force of its new regulation on 6 October 2016 Frontex is now the ‘European Border and Coast Guard Agency’. As a result, significant changes in the mandate of the Agency will impact on its activities, its internal organization and the way it interacts with Member States and external stakeholders. It is anticipated that these changes will put a major strain on the internal control system.

The information reported above stems from the results of internal control assessment processes and audits monitoring contained in the reports listed above. These reports result from a systematic analysis of the evidence available. This approach provides sufficient guarantees as to the completeness and reliability of the information reported and results in a comprehensive coverage of the Frontex’ budget.

Reviewing the elements supporting the assurance as described about and the evidence as presented in this Annual Activity Report some control weaknesses (areas for improvement) were identified. However, these control weaknesses do not rise to the level of a “reservations”.

Overall Conclusion

In conclusion, management has reasonable assurance that, overall, suitable controls are in place and working as intended; risks are being appropriately monitored and mitigated; and necessary improvements and reinforcements are being implemented. The Executive Director, in his capacity as Authorising Officer has signed the Declaration of Assurance albeit recognizing that improvement actions need to be taken especially in light of the number and sizes of changes the Agency underwent during 2016 and will further undergo in 2017.

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Attachment to the Declaration of Assurance

I. Reservations

No reservations.

II. Areas for Improvement

1. To strengthen the Internal Control System by increasing the awareness of staff, especially managers;

2. Mission and Visions (ICS 1) To update Frontex Mission, Vision and Values in line with the new mandate of Frontex;

3. Staff Allocation and Mobility (ICS 3) To strengthen HR related processes, especially those related to staff selection and motivation;

4. Risk Management Process (ICS 6) To strengthen Risk management process at unit level;

5. Operational Structure (ICS 7) To realign Frontex organisational structure, roles, and functions with the new mandate and objectives;

6. Business Continuity (ICS 10) To revise the Business Continuity Plans and ensure alignment of Crisis Management and Disaster Recovery Plan;

7. Information and Communication (ICS 12) To define Frontex’ communication process in line with the communication strategy.

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ANNEXES to Chapters 1 to 3

ANNEX 1. Comparative analysis of joint and return operations in 2016

Activities at the external land borders

In response to the challenges faced in the border management of the external land borders, four Joint Operations (JO) were launched.

JO Focal Points 2016 Land was implemented at 46 Focal Points launched as a follow-up of JO Focal Points 2015. Compared to 2015, eight new Focal Points were established. Enhanced exchange of information was established between the Police and Customs Cooperation Centers (PCCCs) and Focal Points, in the framework of JO Focal Points 2016 Land.

Four Member States hosted the operation (Bulgaria, Greece, Croatia and Hungary) hosted JO Flexible Operational Activities 2016 on border surveillance as a follow-up of the JO Flexible Operational Activities 2015. Noteworthy new element was the deployment of human resources and technical equipment along the Bulgaria-Serbia border in addition to the significantly enhanced support at the Bulgaria-Turkey border.

JO Coordination Points 2016 was implemented in seven third countries (Albania, Bosnia and Herzegovina, Former Yugoslav Republic of Macedonia, Moldova, Montenegro, Serbia and Ukraine) where 18 Member States / Schengen Associated Countries (MSs/SACs) deployed 69 experts at eight Coordination Points.

JO Flexible Operational activities 2016 on Border Checks was implemented for the first time in 2016 at 22 selected Focal Points, based on the 2015 Project Joined Border Check Teams.

The overall number of operational days in 2016 increased considerably compared to 2015, with 1316 days in 2016, compared to 1011 days in 2015.

The number of hosting MS/SAC (16) increased with four and the number of participating MS/SAC (28) increased with one compared to 2015, while in terms of third countries there was two additional hosting third countries (7 in total).

Deployed experts performed 80,389 man days, as compared to 73,318 man days in 2015, an increase of more than 11 %.

In 2016, the land borders budget for joint operations was increased to EUR 14,700,000.00 (an increase of more than EUR 5 million from the EUR 9,327,975 in 2015), resulting in a higher volume of activity.

Activities at the external sea borders

Frontex has utilised operational platform aiming to support host Member State by sharing the burden at the mostly effected maritime border as well as to facilitate interoperability and flexible response to the irregular migration phenomena and cross-border crime. In this regard six joint maritime operations and several tailored activities, as well as facilitation of national patrolling in predefined European Patrol Network (EPN) areas were implemented in 2016.

The number of operational days in sea operations in 2016 decreased slightly by 27 % (1,153 in 2016 versus 1,584 in 2015), due to the fact that JOs hosted by Spain due to non-operational reasons had to be delayed.

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In 2016, Frontex continued increased budget allocations for joint maritime operations resulting in the biggest volume of operational activities in Frontex history. This corresponded to the increased number of guest officers deployed in maritime operations especially in the hotspot locations.

Deployed experts performed some 290% more operational man-days in comparison to 2015 (155,000 compared to 40,000). From all deployed officers only 1% were consisted by Seconded Guest Officers. In addition, during the maritime joint operations, crewmembers performed 127,000 operational man-days, 112% more compared to the previous year (60,000 in 2015). As regards the gender balance 14% females and 86% males were representing Member States’ experts in JOs. Finally, approximately 74 000 operational man-days of coordinating staff provided by the host countries contributed to successful implementation of the operational activities.

The number of participating MS/SAC in joint sea operations remained stable, 30 Member States, in comparison to previous year. There were also six third countries involved in sea operations in 2016, two more than in 2015.

With regard to financing of the operation activities, the budget for the year 2016 was 107,000,000 EUR compared to previous year allocation of EUR 70,400,129. This increase has demonstrated not only the increase of workload related to financial transactions but also in cost effective management of the assets and human resources.

In 2016, there was a sharp drop to arrival by sea to EU, thus total, 369,645 migrants were intercepted during the joint maritime operations in contrast to 972,422, which represents 62% decrease compared to 2015. The migration pressure in 2016 was equally shared among two main operational areas in Eastern Mediterranean area represented 185,944 migrants arrived to Greece during sea operations in 2016 which is huge decrease compared to 811,541 in 2015. In addition to that 178,961 migrants were registered in JO Triton in the Central Mediterranean which is increase compared to the results of the 2015 (155,000 in 2015).

Furthermore, 1,020 suspected facilitators were apprehended during the joint maritime operations – slightly less (13%) compered than the previous year’s total of 1,166. This is still important achievement considering proportion of arriving migrants to the EU via sea.

During Frontex coordinated maritime operations there were 2,669 SAR cases registered which represent slight decrease of 25% (3,556 in 2015) and the high volume compared to the proportion of the total number of migrants arrived via sea in 2016.

With the new regulation which come into force on 6 October Frontex also put more emphasis on interagency cooperation related to various illicit activities at maritime domain. During the maritime joint operations, several cross-border crimes, including drug trafficking were detected.

Some 80 tonnes of hashish worth more than EUR 120 million (vs. 106 tons worth EUR 160 million) plus 1.7 tons of cocaine worth EUR 103 million (vs. 35 kg worth EUR 2 million), as well as 13.8 tons of marihuana worth EUR 20 million (vs. 5.4 kg worth EUR 1.3 million) were seized.

Most of the drugs were seized in the Western and Central Mediterranean area.

Moreover, 14,000,000 contraband cigarettes worth EUR 3.2 million were also seized in 2016 (compared to 336 million in 2015).

European cooperation on coast guard functions was notably enhanced within the umbrella of the tailored Pilot Project. The Pilot Project “Creation of a European coastguard function” was meant to enhance cooperation of coast guard functions in the EU, as well as to test practical cooperation among agencies as part of the European Parliament’s Priority Actions. There were several positive developments achieved during the pilot project: Operational Plans of all joint maritime operations were amended incorporating closer interagency cooperation, also special operational procedure has been developed.

In 2016 EFCA has received close to 600 fishing sighting forms from assets deployed in Frontex operations. Several operational tailored briefings were performed by EFCA to Frontex deployed crews as well as Frontex representative updated EFCA representatives about particularities of border control missions. For the first time in Frontex history EFCA fisheries inspector joined common patrol in JO Triton, consequently several other airborne and seaborne common missions were performed in 2016 in JOs Triton Poseidon and Indalo.

In addition to that nine possible sea pollution cases were detected and reported to national authorities in the Central Mediterranean Sea area JO Triton.

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Activities at the external air borders

The intensity of operational activities at the EU external air borders were enhanced and the number of man-days of air border joint operations increased by 8,7 % from 8,779 man-days in 2015 to 9,546 man-days in 2016. It is mainly due to the continuous and long term deployment of 18 SGOs in the operational areas.

In 2015, six joint operations were carried out for a total of 1,169 operational days, while in 2015 the air border operational activities were implemented under the umbrella of five joint operations for 952 operational days in total.

The number of deployed officers was 16 % lower (317 in 2015 / 266 in 2016). However, the duration of deployments was extended especially in the case of SGO deployments.

The number of participating MS/SAC remained very high (28 in 2016 / 29 in 2015) and additional 12 third countries (11 in 2015) took part in joint operations by hosting operational activities and/or deploying 45 third country observers in total.

Similarly to the previous years the participation at the Operational Heads of Airports Conference remained very high as 80 MS/SAC and 19 third country airports were represented by their Border Guards Commanders or senior delegates which indicates the continuous high interest and need for this annual meeting. In addition, seven international or partner organizations took also part at this conference.

In 2016, the budget of Air Border operational activities was increased by 22% to 3,144.443 EUR (2015 = 2,580,000 EUR) to cover the costs of activities.

Return activities

In 2016 Frontex assisted 232 Return Operation (+251% comparing with the operation assisted in 2015) returning in total 10,698 people. The budget committed for Joint Return Operations in 2016 was EUR 30,538,732.44.

The Agency started to support MSs in the implementation of national return operations even before that the new regulation entered into force. Given the enormous migratory pressure that the MSs were facing in 2016, and in line with the EU Action Plan for return of October 2015, Frontex’ Executive Director of the Agency adopted Decision 2016/36, which provided a broader interpretation of art. 9 of the former Frontex regulation (the Agency “… shall provide the necessary assistance for organising joint return operations of Member States…”): according to it, a joint return operation was intended also as a:

- Return operations where there is an element of connection between two Member States;

- Return operations from the identified hotspots locations, or from just one MS facing a disproportionate number of persons staying irregularly in its territory due to a specific and disproportionate migratory pressure at the external borders, as they serve a common interest of all EU MS;

- Collecting Joint Return Operations.

The “Collecting Joint Return Operations” concept, where escorts and aircraft used to collect irregular migrants in a Member State and return them to their country of origin are from the Third country of return, was developed already in 2015. Nevertheless, in 2016 the number of Collecting Return Operations coordinated by Frontex increased up to 17. The destination countries were Georgia, Albania and Serbia.

Compared to 2015, there were many new third countries of return reached for the first time by return operations coordinated by the Agency, namely Afghanistan, Egypt, Guinea, Lebanon, Montenegro, Somalia, Sri Lanka, Sudan, Tunisia and Turkey.

The Agency also provided a dedicated assistance to specific MS such as Greece where gap analysis indicated that a lack of available funding and the absence of a framework contract for charter aircraft had a direct impact on the effective return of irregular migrants. Alternatives to facilitate Greek participation on flights and organisation of JROs were successfully explored, agreed and implemented: for example return operations organized by other MS to Pakistan, Georgia and Nigeria were carried out including a stopover in Athens to board on the spot the returnees from Greece.

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Furthermore, Frontex launched a call for support to Member States and quickly negotiated arrangements with Denmark, Austria, Belgium and Norway to charter aircrafts for Greece and other MS in need (Italy for flights to Nigeria) to carry out return operations.

Based on the EU- Turkey statement, in 2016 Frontex started also to assist Greece for the organization and implementation of readmission operations to Turkey: from 04.04.2016 until 31.12.2016, 35 operations were implemented, 11 conducted by air to Adana (114 Syrian nationals) and 24 by ferry (794 third country nationals).

In 2016 Frontex has implemented the “Rolling Operational Plan” on return support activities by using the newly developed web-based Frontex Application for Return (FAR), launched on 7 October 2016, in order to be able to better coordinate return operations, collect Member States’ needs for assistance, and ensure that Member States’ requests can be implemented in a more efficient and user-friendly way.

Frontex’ broadened mandate on return led to the establishment of a new Pre-return Activities Network (PRAN). The enhanced activities of Frontex in the field of pre-return assistance and a detected need for having a respective network for dealing with pre-return matters led to the need of establishing this network. The intention of Frontex was to establish the PRAN network as a single network of communication for all pre-return related activities, such as invitations for meetings, third country identification missions, activities of EU-programmes, inquiries etc. The main objective is to keep the form of the PRAN meetings interactive and promote the involvement of all members in its activities.

Within Flexible Operational Activities in Return support was provided in particular to Greece, Italy and Bulgaria:

- deployments of specialists/experts to Greece to foster practical cooperation with third country consular staff;

- National Return Office model was developed specifically for Greece; - Frontex commenced the assessment of needs and the draft requirements for a Greek national return case

management system; - Greece was supported in drafting operational procedures for the bio-metric identification of Pakistani

irregular migrants; - training of escorts in Greece and Bulgaria; - procurement training for travel service contracts provided specifically for Greece with the participation of

Bulgaria; - support of long-term deployments of third-country experts assisting Italy in identification process; - two workshops aimed at the organisation of return operations to Afghanistan; - workshop on returns by air and sea to key third countries, and - using important third country airport hubs for transit with scheduled returns.

In the third quarter of 2016 Frontex launched the phase-in/out process with the EU-funded programmes on return (Eurint and EURLO), with support of the European Commission.

Best Practices for the organisation of return operations to Nigeria were revised together with the Nigerian representatives in September 2016.

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ANNEX 2. Annual report on public access to documents in 2016

This annual report on access to documents is drawn up in accordance with Article 17(1) of Regulation (EC) No 1049/2001 of the European Parliament and of the Council of 30 May 2001 regarding public access to European Parliament, Council and Commission documents. It covers the period from 1 January 2016 to 31 December 2016 and is based on statistical data summarized in the tables below.

Frontex is subject to Regulation (EC) No 1049/2001 when handling applications for access to documents held by it, by means of Article 74(1) of the European Border and Coast Guard Regulation.

The practical arrangements for the application in Frontex of Regulation (EC) No 1049/2001, are laid down in Management Board Decision No 25/2016 of 21 September 2016, a decision adopted pursuant to Article 74(3) of the European Border and Coast Guard Regulation. Moreover, Decision No 2016/119 of the Executive Director of Frontex creates a ‘Transparency Office’ and a network of case-handlers across the Agency to handle applications for access to documents.

Initial applications received by Frontex are handled by the Transparency Office housed within the Legal Affairs Unit (LAU), in cooperation with the appointed case-handlers from the Frontex entities responsible for the documents requested each time. Confirmatory applications are handled by LAU. Frontex decides on a case-by-case basis and either grants full access to the document(s), partial access, or refuses access. The latter two are based on the exceptions provided under Article 4 of Regulation (EC) No 1049/2001.

Access to Frontex documents in 2016

In 2016 Frontex received applications for access to documents concerning some 725 documents.

Initial Applications Confirmatory Applications

Full access 15 Full access 1

Partial access 38 Partial access 1

Access refused 10 Access refused 2

Total 63 Total 4

Applications not processed

(applications withdrawn; no proof of beneficiary provided; were treated as a request for information)

12 0

Partial Access and refusals were in the vast majority of cases based on:

- Article 4(1)(a) of Regulation (EC) No 1049/2001 - Protection of the public interest as regards public security of the Community or a Member State.

- Article 4(1)(b) Regulation (EC) No 1049/2001 - Protection of the privacy and the integrity of the individual, in particular in accordance with Community legislation regarding the protection of personal data.

- Document inexistent/not held by Frontex.

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The most common applications for access in 2016 related to Serious Incident Reports from Frontex operations. Others

included requests for access to Operational Plans, Evaluation Reports and minutes from several meetings held.

Most applicants were said to be academics (students, researchers and professors) and journalists. A large part of the applicants did not however state their function.

In the year 2016, Frontex also reviewed its internal rules implementing Regulation (EC) No 1049/2001 and the Frontex Management Board adopted Decision No 25/2016 of 21 September 2016 in order to simplify its procedures in-house, thereby increasing transparency and providing access to documents in a more efficient manner.

Finally, in 2016 Frontex saw a slight increase in applications compared with the year 2015 (60 requests). Just like in the previous year, applications often contained several and complex sub-requests, amounting often to a request for a very large number of documents. Extension of the deadline was requested by Frontex in 9 out of 67 applications.

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ANNEX 4. Organisational Structure

Figure 10 – Organisational Structure as of January 2016

As of January 2016, Frontex had a new structure in place where the main modifications are related to:

- creation of two new units: 1. Return Support Unit, within the Operations Division; 2. Third Countries and EU Cooperation Unit, within the Capacity Building Division.

- former Executive Support was streamlined and reduced to a Cabinet; all other functions were reallocated (see above in the organisational chart e.g. Data Protection Office, Liaison Office, PRESS Office) and

- the names of three entities were changed: 1. Corporate Governance (formerly: Administration Division), 2. Finance and Corporate Services Unit (formerly: Finance and Procurement Unit), 3. Human Resources and Security Unit (formerly: Human Resources and Services Unit).

With the new European Border and Coast Guard Regulation which entered into force on 6 October 2016, the new mandate of Frontex, together with the increasing human and financial resources required to review the organisational structure of the Agency.

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ANNEX 5. Human resources – Establishment Plan

Breakdown of Temporary Agents as on 31 December 2016

Function group and

grade

2016

Authorized under the EU Budget Filled as of 31/12/2016

Permanent Posts Temporary Posts Permanent Posts Temporary Posts

AD16 - 0 - 0

AD15 - 1 - 0

AD14 - 1 - 2

AD13 - 4 - 5

AD12 - 14 - 13

AD11 - 9 - 8

AD10 - 8 - 9

AD9 - 10 - 13

AD8 - 66 - 34

AD7 - 44 - 30

AD6 - 24 - 10

AD5 - 13 - 4

AD total - 194 128

AST11 - 0 - 0

AST10 - 0 - 0

AST9 - 0 - 1

AST8 - 5 - 7

AST7 - 11 - 12

AST6 - 15 - 21

AST5 - 25 - 17

AST4 - 21 - 6

AST3 - 4 - 5

AST2 - 0 - 0

AST1 - 0 - 0

AST total - 81 69

TOTAL - 275 - 197

Differences in the tables above might appear due to the fact that during the duration of an employment contract staff members have been reclassified. Those reclassifications are shown in the columns titled “Filled as of 31/12/2016”. This reclassification does not have an impact on the posts authorised under the EU budget because those positions are referring to ‘start grade’ of a post.

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Breakdown of Staff by Unit as on 31 December 2016

Division Unit 2016

TA CA SNE

Directorate 2 0 0

Cabinet 3 5 1

Fundamental Rights Office 3 1 0

Data Protection Office 018 0 0

Press Office 3 1 0

Brussels Liaison Office 1 1 0

Turkey Liaison Office 1 0 0

CGO

Administration Office 7 3 0

Human Resources and Services 13 22 0

Finance and Procurement 18 13 0

ICT 19 6 0

Legal Affairs 3 1 1

OPD

Operations Division Office (incl. FLO)19 4 1 0

Joint Operations20 35 12 22

Frontex Situation Centre 21 8 10

Risk Analysis 24 6 18

Return Support 10 3 6

CBD

Capacity Building Division Office 2 1 0

Training 9 3 7

Pooled Resources 5 2 7

R&D 11 1 1

Third Countries and EU Cooperation 3 3 2

Total 197 93 75

18

Until end of 2016 the function of the Data Protection Officer appointed by the Executive Director was executed part time (50%) by the Procurement Officer (under ‘Finance and Procurement’);

19 The Liaison Officer deployed in Turkey was assigned to the Office of the Operations Division with the Director of Operations as

reporting officer; 20

Due to the monthly fluctuation of deployment, the staff members deployed to the EURFT are not summarised in a separate line but remained in the relevant ‘unit lines’;

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s tr

affi

ckin

g w

as

impl

emen

ted.

F

ocal

Poi

nts

Staf

f Ex

chan

ge w

as l

aunc

hed

wit

h th

e ai

m t

o en

hanc

e th

e co

oper

atio

n an

d ex

chan

ge o

f in

form

atio

n as

w

ell

as

best

pr

acti

ces

amon

g th

e Fo

cal P

oint

s.

JO C

oord

inat

ion

Poin

ts w

as i

mpl

emen

ted

betw

een

08

Mar

ch a

nd 1

3 D

ecem

ber

2016

in

7 Th

ird

Coun

trie

s (A

LB,

BIH

, FY

ROM

, M

DA,

M

NE,

SR

B an

d U

KR).

18

M

Ss/S

ACs

depl

oyed

69

expe

rts

(pro

file

ALD

O/S

VDO

) as

obs

erve

rs in

8 C

Ps.

Effe

ctiv

e pr

acti

cal

coop

erat

ion

and

netw

orki

ng

betw

een

the

loca

l co

ordi

nato

rs o

f JO

FPs

and

CPs

w

as

in

plac

e ai

min

g at

ga

inin

g ex

peri

ence

an

d m

utua

l exc

hang

e of

info

rmat

ion

and

best

pra

ctic

es.

LAN

D:

Dep

loym

ent

of r

esou

rces

: M

ediu

m

to

high

le

vel

risk

of

lim

ited

in

tere

st/w

illin

gnes

s of

M

Ss t

o de

ploy

hum

an r

esou

rces

an

d/or

tec

hnic

al e

quip

men

t (a

s de

ploy

men

ts b

ased

on

bila

tera

l ag

reem

ents

wer

e pr

efer

red

by

MS

inst

ead

of

depl

oym

ents

in

th

e fr

ame

of F

ront

ex J

Os)

was

pa

rtia

lly

mit

igat

ed

by

cont

inuo

us

requ

ests

vi

a O

pen

Call

for

2016

. H

owev

er,

the

scop

e of

MS

resp

onse

was

not

su

ffic

ient

. M

ediu

m

leve

l ri

sk

of

limit

ed

inte

rest

/will

ingn

ess

of

MS

to

depl

oy

the

reso

urce

s or

ho

st

oper

atio

nal

acti

vity

un

der

JO

Foca

l Po

ints

Lan

d w

as p

arti

ally

m

itig

ated

by

so

me

SGO

de

ploy

men

ts i

n th

e fr

amew

ork

of J

O F

OA

2016

BCP

. Lo

w r

isk

of l

imit

ed M

S in

tere

st

in

SGO

re

crui

tmen

t an

d de

ploy

men

t w

as

part

ially

m

itig

ated

by

laun

chin

g th

e 5t

h ad

diti

onal

ex

trao

rdin

ary

SGO

Ca

ll fo

r 20

16.

How

ever

, th

e sc

ope

of M

S re

spon

se w

as n

ot

suff

icie

nt.

24.5

www.parlament.gv.at

11

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1 A

EN

Foca

l Po

ints

con

cept

will

als

o co

ver

Flex

ible

O

pera

tion

al

Acti

viti

es

focu

sing

on

th

e gr

een

bord

er

surv

eilla

nce,

de

brie

fing

an

d sc

reen

ing

acti

viti

es

and

addi

tion

ally

en

suri

ng

incr

ease

d bo

rder

che

cks

capa

citi

es in

BCP

s.

JO F

OA

2016

BCU

was

lau

nche

d on

03

Febr

uary

, as

a

follo

w-u

p of

the

JO

FO

A 20

15.

4 M

Ss

host

ed

the

oper

atio

n (B

GR,

G

RC,

HRV

an

d H

UN

). N

otew

orth

y ne

w e

lem

ent

was

the

dep

loym

ent

of

HR

and

TE

alon

g th

e BG

R-SR

B bo

rder

(“

exit

co

ntro

l”

in

orde

r to

re

duce

th

e se

cond

ary

mov

emen

ts

alon

g th

e W

este

rn

Balk

ans

rout

e),

in

addi

tion

to

the

sign

ific

antl

y en

hanc

ed s

uppo

rt a

t th

e BG

R-TU

R bo

rder

. Co

ntin

uous

in

crea

sed

supp

ort

of

TE

and

HR

(via

“r

ollin

g O

pen-

Calls

) w

as p

rovi

ded

to H

UN

, BG

R an

d G

RC.

In t

otal

, 24

Off

icer

s fr

om 6

dif

fere

nt T

Cs h

ave

been

de

ploy

ed a

s O

bser

vers

in

the

fram

ewor

k of

JO

FO

A 20

16 B

CU.

JO F

lexi

ble

Ope

rati

onal

act

ivit

ies

land

on

Bord

er

Chec

ks w

as im

plem

ente

d fo

r th

e fi

rst

tim

e in

201

6,

base

d on

the

for

mer

Joi

ned

Bord

er C

heck

Tea

ms

proj

ect.

29

Sec

onde

d G

uest

Off

icer

s, w

ith

3 di

ffer

ent

prof

iles

wer

e de

ploy

ed

at

22

sele

cted

Fo

cal

Poin

ts

for

peri

ods

rang

ing

from

2

to

6 m

onth

s pr

ovid

ing

oper

atio

nal

supp

ort

in b

orde

r ch

ecks

wit

h a

focu

s on

th

e de

tect

ion

of

fals

e/fa

lsif

ied

docu

men

ts,

stol

en

cars

, cl

ande

stin

e de

tect

ions

an

d in

telli

genc

e ga

ther

ing,

th

us

adva

ncin

g th

e id

enti

fica

tion

of

po

ssib

le r

isks

and

thr

eats

and

inc

reas

ed s

itua

tion

al

awar

enes

s ac

ross

the

mai

nly

affe

cted

lan

d bo

rder

ar

eas.

SE

A:

In J

O F

P Se

a du

e to

lac

k of

con

trib

utio

ns f

rom

MS

of

expe

rts,

th

e fi

nal

num

ber

of

Team

M

embe

rs

was

qu

ite

low

, bu

t ev

en s

o FX

man

aged

to

acti

vate

6 F

Ps

and

to

coor

dina

te

a go

od

leve

l of

op

erat

iona

l re

sult

s. 2

3 fi

rst-

line

offi

cers

wer

e de

ploy

ed f

or 7

86

man

-day

s.

The

num

ber

of i

ncid

ents

is

low

for

201

6 -

a to

tal

of

236

inci

dent

s in

volv

ing

332

pers

ons.

Add

itio

nally

one

ca

se o

f dr

ug s

mug

glin

g w

as d

etec

ted.

Dur

ing

JO F

P Se

a 18

2 op

erat

iona

l day

s w

ere

impl

emen

ted.

Low

le

vel

risk

of

lim

ited

in

tere

st/w

illin

gnes

s of

th

e M

S to

ho

st

depl

oym

ent

of

TC

obse

rver

s in

Fo

cal

Poin

ts

land

w

as a

ddre

ssed

and

TC

obse

rver

w

ere

depl

oyed

to

so

me

avai

labl

e Fo

cal P

oint

s.

Low

le

vel

risk

of

lim

ited

in

tere

st/w

illin

gnes

s of

th

e M

Ss/S

ACs

to d

eplo

y ex

pert

s in

TC

s (u

nder

JO

Co

ordi

nati

on

Poin

ts)

was

su

bsta

ntia

lly

mit

igat

ed

by

laun

chin

g ad

diti

onal

re

ques

ts

via

Ope

n Ca

ll fo

r 20

16.

Med

ium

le

vel

risk

of

lim

ited

in

tere

st/w

illin

gnes

s of

the

MSs

to

pa

rtic

ipat

e in

th

e PC

CC-F

P in

form

atio

n ex

chan

ge

was

pa

rtia

lly m

itig

ated

by

wid

enin

g th

e sc

ope

of

info

rmat

ion

exch

ange

an

d pr

omot

ing

the

prod

uct

in s

ever

al e

vent

s.

Med

ium

le

vel

risk

of

lim

ited

in

tere

st/w

illin

gnes

s of

th

e M

S pa

rtic

ipat

e in

th

e di

ffer

ent

oper

atio

ns/a

ctio

ns

orga

nize

d un

der

EMPA

CT.

Mul

tipu

rpos

e ch

arac

ter

of

the

JO

was

pr

omot

ed

in

seve

ral

Fron

tex-

LBS

and

EURO

POL

even

ts.

U

nder

JO

FO

A BC

U -

med

ium

to

high

le

vel

risk

of

al

lege

d m

isco

nduc

t re

late

d to

th

e in

trod

ucti

on o

f ne

w l

egis

lati

on

in a

hos

t M

S w

as m

itig

ated

by:

-C

OM

vis

its

and

asse

ssm

ent

of

the

MS’

leg

al f

ram

ewor

k ru

ling

the

bord

er a

rea;

www.parlament.gv.at

11

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AIR:

JO

Foc

al P

oint

s Ai

r 20

16 –

Reg

ular

Off

icer

s In

tot

al 1

06 E

U/S

AC/T

C of

fice

rs w

ere

depl

oyed

, fo

r a

tota

l of

3,23

3 de

ploy

men

t da

ys a

t th

e 35

EU

/SAC

and

6

Thir

d Co

untr

y ai

rpor

ts w

hich

par

tici

pate

d in

the

im

plem

enta

tion

of

the

join

t op

erat

ion.

Th

e de

ploy

ed

offi

cers

re

port

ed

421

dete

cted

in

cide

nts

invo

lvin

g 64

0 pe

rson

s,

357

refu

sals

, 15

9 as

ylum

see

kers

, 8

faci

litat

ors

and

15 o

vers

taye

rs.

In

addi

tion

333

abu

sed

docu

men

ts w

ere

also

rep

orte

d as

w

ell

as

2 Fo

reig

n Te

rror

ist

Figh

ters

w

ere

iden

tifi

ed.

Jo

int

Ope

rati

on

Foca

l Po

ints

Ai

r 20

16

– Re

gula

r O

ffic

ers

deliv

ered

the

fol

low

ing

mai

n be

nefi

ts:

• Po

siti

ve

impa

ct

on

the

oper

atio

nal

coop

erat

ion

amon

g EU

and

Non

-EU

air

port

s ba

sed

on

the

exch

ange

d ex

peri

ence

s an

d es

tabl

ishe

d co

ntac

ts.

• In

crea

sed

know

ledg

e ab

out

diff

eren

t op

erat

iona

l pr

acti

ces

in M

embe

r St

ates

and

Th

ird

Coun

trie

s.

• In

crea

sed

know

ledg

e in

Mem

ber

Stat

es a

nd

Thir

d Co

untr

ies

abou

t Fr

onte

x op

erat

iona

l ac

tivi

ties

and

its

valu

es.

• In

crea

sed

resp

onse

ca

paci

ty

of

Fron

tex

havi

ng

perm

anen

t Fo

cal

Poin

t st

ruct

ure

esta

blis

hed.

JO

Foc

al P

oint

s Ai

r 20

16 –

Inte

rmed

iate

Man

ager

s 59

EU

/SAC

/TC

offi

cers

w

ere

depl

oyed

du

ring

th

e Jo

int

Ope

rati

on

whi

ch

prov

ided

a

plat

form

fo

r in

form

atio

n, e

xper

ienc

e an

d be

st p

ract

ices

exc

hang

e at

inte

rmed

iate

man

ager

ial l

evel

. Jo

int

Ope

rati

on F

ocal

Poi

nts

Air

2016

– I

nter

med

iate

M

anag

ers

deliv

ered

the

fol

low

ing

mai

n be

nefi

ts:

1. Po

siti

ve

impa

ct

on

the

oper

atio

nal

coop

erat

ion

amon

g EU

and

Non

-EU

air

port

s ba

sed

on

the

inte

rmed

iate

m

anag

ers

expe

rien

ces

and

esta

blis

hed

cont

acts

. 2.

In

crea

sed

know

ledg

e ab

out

diff

eren

t m

anag

eria

l pr

acti

ces

in M

embe

r St

ates

and

Th

ird

Coun

trie

s.

3. In

crea

sed

know

ledg

e at

the

man

ager

ial

leve

ls

-Ope

rati

onal

Te

am

and

FRO

cl

ose

mon

itor

ing

of

the

impl

emen

tati

on

of

the

oper

atio

nal a

ctiv

itie

s;

- det

aile

d O

pera

tion

al

Brie

fing

(f

rom

OT

to M

Ss’

part

icip

ants

) -a

nd b

y Fr

onte

x Pr

ess

rele

ases

M

ediu

m

leve

l ri

sk

of

limit

ed

hum

an r

esou

rces

of

host

MSs

in

rela

tion

to

th

e In

telli

genc

e ga

ther

ing

proc

ess

unde

r JO

FO

A BC

U.

Low

leve

l ris

k w

as a

ssoc

iate

d w

ith

the

limit

ed M

S in

tere

st/w

illin

gnes

s to

pa

rtic

ipat

e in

the

Foc

al P

oint

s St

aff

Exch

ange

pro

duct

due

to

unav

aila

bilit

y of

key

off

icer

s be

ing

enga

ged

in im

port

ant

nati

onal

tas

ks.

SEA:

M

ediu

m l

evel

ris

k of

lim

ited

MS

capa

city

to

depl

oy e

xper

ts d

ue

to

ongo

ing

larg

e sc

ale

join

t m

arit

ime

oper

atio

ns

was

pa

rtia

lly

mit

igat

ed

by

nego

tiat

ing

wit

h M

S ho

stin

g op

erat

iona

l ac

tivi

ty

in

part

icul

ar

peri

ods

whe

n m

ore

reso

urce

s w

ere

avai

labl

e.

AIR:

H

igh

risk

of

la

c k

of

host

ing

capa

bilit

ies

at

part

icip

atin

g ai

rpor

ts

in

ABS

JOs

due

to

quic

kly

shif

ting

na

tion

al

oper

atio

nal

prio

riti

es.

It

was

m

itig

ated

by

fo

cusi

ng

on

the

mos

t re

leva

nt

need

s of

pa

rtic

ipat

ing

airp

orts

w

hen

www.parlament.gv.at

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1 A

EN

in M

embe

r St

ates

and

Thi

rd C

ount

ries

abo

ut

Fron

tex

oper

atio

nal a

ctiv

itie

s an

d it

s va

lues

.

plan

ning

JO

s.

Hig

h ri

sk o

f la

ck o

f st

aff

in A

BS

due

to

low

sp

eed

of

recr

uitm

ents

. M

itig

ated

by

co

ntin

uous

re

-pri

orit

izat

ion

pair

ed

wit

h as

sess

men

t of

al

l in

com

ing

requ

ests

. H

igh

risk

of

ex

po

st

com

mit

men

ts

due

to

leng

thy

inte

rnal

ap

prov

al

proc

ess.

M

itig

ated

by

clos

er m

onit

orin

g of

de

adlin

es

invo

lvin

g lin

e m

anag

emen

t.

Hig

h ri

sk o

f re

duce

d op

erat

iona

l co

vera

ge

due

to

grow

ing

num

ber

of d

esti

nati

ons,

air

lines

an

d pa

ssen

gers

, an

d lim

ited

nu

mbe

r of

re

sour

ces

at

part

icip

atin

g ai

rpor

ts.

Mit

igat

ed

by

cont

inuo

us

asse

ssm

ent

and

repr

iori

tiza

tion

of

loca

tion

s fo

r de

ploy

men

t of

SG

Os

and

GO

s.

Hig

h ri

sk

of

lack

of

Th

ird

Coun

try

depl

oym

ents

du

e to

th

eir

limit

ed

fina

ncia

l po

ssib

iliti

es

to

pre-

fina

nce

depl

oym

ent

cost

s an

d co

mpl

y w

ith

Fron

tex

fina

ncia

l ru

les.

It

was

m

itig

ated

by

cl

ose

mon

itor

ing

of t

he s

itua

tion

and

en

hanc

ed

com

mun

icat

ion

by

Thir

d Co

untr

y pa

rtne

rs a

s w

ell

as b

y ta

king

ove

r pa

ymen

ts w

ith

the

supp

ort

of

Trav

el

Des

k ai

min

g to

ad

dres

s su

ch

issu

es

proa

ctiv

ely.

www.parlament.gv.at

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1 A

EN

EPN

Co

ncep

t JO

U-2

Jo

int

mar

itim

e op

erat

ions

w

ithi

n th

e Fr

amew

ork

of E

urop

ean

Patr

ols

Net

wor

k (E

PN)

will

be

impl

emen

ted

acco

rdin

g to

ris

k an

alys

is p

rior

itie

s to

su

ppor

t M

S at

th

e ex

tern

al

bord

ers

in

oper

atio

nal

area

s of

Ce

ntra

l M

edit

erra

nean

, Ea

ster

n an

d W

este

rn

Med

iter

rane

an

Regi

ons,

an

d At

lant

ic

Oce

an

in

orde

r to

co

ntro

l ir

regu

lar

mig

rati

on

flow

s to

war

ds t

he t

erri

tory

of

the

MS

of

the

EU a

nd t

o ta

ckle

cro

ss b

orde

r cr

ime.

Fr

onte

x w

ill

mai

ntai

n en

hanc

ed

oper

atio

nal

acti

viti

es i

n th

e Ce

ntra

l an

d Ea

ster

n M

edit

erra

nean

, by

jo

int

oper

atio

ns

EPN

Tr

iton

an

d EP

N

Pose

idon

Se

a,

incl

udin

g H

ot

Spot

s co

ncep

t.

By

dem

onst

rati

ng

sust

aina

ble

oper

atio

nal

pres

ence

an

d in

form

atio

n ex

chan

ge/g

athe

ring

in

area

s of

th

e ex

tern

al

bord

ers

expo

sed

to

spec

ific

an

d di

spro

port

iona

te

pres

sure

, su

bsta

ntia

l co

ntri

buti

on i

s pr

ovid

ed

in

acco

rdan

ce

to

the

EURO

SUR

obje

ctiv

es

and

coop

erat

ion

and

coor

dina

tion

w

ith

othe

r EU

Ag

enci

es

and

bodi

es

or

Inte

rnat

iona

l O

rgan

izat

ions

as

wel

l as

Thi

rd C

ount

ries

is

syst

emat

ical

ly

enha

nced

.

Und

er E

PN c

once

pt

the

follo

win

g op

erat

iona

l ac

tivi

ties

ar

e fo

rese

en:

- EP

N T

rito

n;

- EP

N P

osei

don

Sea;

-

EPN

Her

a;

- EP

N In

dalo

; -

EPN

Min

erva

Und

er t

he E

PN C

once

pt f

ive

join

t m

arit

ime

acti

viti

es

have

bee

n im

plem

ente

d as

pla

nned

. In

add

itio

n to

th

at

Pose

idon

Ra

pid

Inte

rven

tion

ha

s be

en

impl

emen

ted.

Al

l ac

tivi

ties

re

sult

ed

in

971

oper

atio

nal d

ays.

Fr

onte

x, t

hank

s to

inc

reas

ed b

udge

t al

loca

tion

s fo

r jo

int

mar

itim

e op

erat

ions

, m

anag

ed

to

incr

ease

un

prec

eden

ted

volu

me

of o

pera

tion

al a

ctiv

itie

s in

all

Fron

tex

hist

ory.

D

eplo

yed

expe

rts

perf

orm

ed

155

000

oper

atio

nal

man

-day

s.

In

addi

tion

, du

ring

th

e m

arit

ime

join

t op

erat

ions

, cr

ewm

embe

rs

perf

orm

ed

127

000

oper

atio

nal

man

-day

s. F

inal

ly,

appr

oxim

atel

y 74

000

op

erat

iona

l m

an-d

ays

of

coor

dina

ting

st

aff

wer

e pr

ovid

ed b

y th

e ho

st c

ount

ries

. Th

e nu

mbe

r of

par

tici

pati

ng E

U M

S/SA

C in

joi

nt s

ea

oper

atio

ns

was

30

M

S.

Ther

e w

ere

also

si

x Th

ird

Coun

trie

s in

volv

ed in

sea

ope

rati

ons

in 2

016.

In

tot

al,

369

645

mig

rant

s w

ere

inte

rcep

ted

duri

ng

the

join

t m

arit

ime

oper

atio

ns.

As

rega

rds

geog

raph

ical

are

as 1

78 9

61 m

igra

nts

wer

e re

gist

ered

in

JO

Tri

ton

in t

he C

entr

al M

edit

erra

nean

and

185

94

4 m

igra

nts

arri

ved

to G

reec

e du

ring

sea

ope

rati

ons

in 2

016.

D

urin

g JO

’s

3861

de

brie

fing

in

terv

iew

s w

ere

perf

orm

ed

by

Fron

tex

depl

oyed

de

brie

fers

. Al

so

Fron

tex

by

assu

min

g a

new

ro

le

has

sign

ific

antl

y co

ntri

bute

d to

hot

spot

con

cept

im

plem

enta

tion

by

prov

idin

g ex

pert

s fo

r fi

nger

prin

ting

and

scr

eeni

ng.

Te

chni

cal

equi

pmen

t (s

eabo

rne

and

airb

orne

) de

ploy

ed b

y Fr

onte

x de

liver

ed 8

0330

pat

rolli

ng h

ours

in

JO

s.

Fron

tex

has

prov

ided

sub

stan

tial

con

trib

utio

n to

SAR

an

d co

mba

ttin

g cr

oss

bord

er c

rim

e du

ring

mar

itim

e op

erat

ions

in 2

016:

2669

se

arch

an

d re

scue

ca

ses

wer

e re

gist

ered

;

1020

su

spec

ted

faci

litat

ors

wer

e ap

preh

ende

d;

80

ton

s of

has

hish

wor

th M

€ 12

0, 1

.7 t

ons

of

coca

ine

wor

th

M€

103

and

13.8

to

ns

of

mar

ihua

na w

orth

M€

20 w

ere

seiz

ed,

mos

tly

in t

he W

este

rn a

nd C

entr

al M

edit

erra

nean

Hig

h le

vel

risk

of

lim

ited

co

oper

atio

n by

no

n EU

co

untr

ies

(tra

nsit

an

d de

part

ure)

w

as

part

ially

m

itig

ated

by

EU

–

Turk

ey

stat

emen

t, w

hich

led

to

mor

e m

igra

nts

appr

ehen

ded

by

Turk

ish

auth

orit

ies

as

wel

l as

ac

tiva

tion

of

re

adm

issi

on

acti

viti

es.

How

ever

, si

tuat

ion

in

the

Cent

ral

Med

iter

rane

an

need

s su

bsta

ntia

l po

litic

al

chan

ge

as

oper

atio

nal

acti

viti

es c

anno

t be

se

en a

s st

anda

lone

sol

utio

n.

Med

ium

lev

el r

isk

on l

ack

of H

R to

im

plem

ent

full

scal

e JO

s w

as

part

ly

mit

igat

ed

by

depl

oyed

ex

pert

s fr

om

MS

for

FSO

po

siti

ons

as

wel

l as

la

unch

ing

equi

pmen

t fo

r SN

E po

siti

ons.

M

ediu

m l

evel

ris

k of

not

hav

ing

prop

er

TE

(air

born

e an

d se

abor

ne)

for

impl

emen

tati

on

of

annu

al

JOs

was

pa

rtia

lly

mit

igat

ed

by

utili

sing

FA

SS

serv

ice

prov

ided

by

Fron

tex

as

wel

l as

usi

ng a

sset

s fr

om H

ost

MS.

Al

so

all

oppo

rtun

itie

s to

en

cour

age

MS

to

cont

ribu

te

mor

e w

ith

TE w

ere

used

dur

ing

vari

ous

Fron

tex

mee

ting

s.

Med

ium

ris

k on

hes

itat

ion

of M

S to

exp

and

oper

atio

nal

conc

ept

of

JOs

incl

udin

g ot

her

coas

t gu

ard

func

tion

s w

as

mit

igat

ed

by t

ailo

red

wor

ksho

ps a

s w

ell

as

by

elab

orat

ion

wit

h EF

CA

tailo

red

SOPs

whi

ch w

ere

also

co

nsul

ted

wit

h H

ost

MS.

30

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11

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7

G

K/c

r 95

D

G D

1 A

EN

Sea;

14 m

illio

n co

ntra

band

cig

aret

tes

wor

th M

€ 3.

2 w

ere

seiz

ed;

10

20 f

acili

tato

rs a

ppre

hend

ed.

Puls

ar

Conc

ept

JOU

-3

The

oper

atio

nal

acti

viti

es

at

exte

rnal

ai

r bo

rder

s w

ill

be

impl

emen

ted

acco

rdin

g to

ri

sk

anal

ysis

re

com

men

dati

ons

and

iden

tifi

ed

need

s to

su

ppor

t M

S ac

ross

th

e en

tire

ex

tern

al

air

bord

ers

as

wel

l as

in

Th

ird

Coun

trie

s th

at

sign

ed

wor

king

ar

rang

emen

ts w

ith

Fron

tex.

Foc

us

will

be

gi

ven

to

thre

ats

and

perc

eive

d vu

lner

abili

ties

/nee

ds

iden

tifi

ed

at

the

exte

rnal

ai

r bo

rder

s.

The

conc

ept

will

co

ver

follo

win

g op

erat

iona

l ac

tivi

ties

: -

JO A

lexi

s I a

nd II

-

JO P

egas

us

- JO

Eur

ocup

JO A

lexi

s 20

16 I

and

II: In

tot

al 2

2 M

embe

r St

ates

, 6

Thir

d Co

untr

ies

and

32 p

arti

cipa

ting

air

port

s to

ok

part

in

the

impl

emen

tati

on o

f Jo

int

Ope

rati

on A

lexi

s 20

16.

To

supp

ort

oper

atio

nal

acti

viti

es

Inte

rpol

de

ploy

ed a

n IB

MTF

(In

tegr

ated

Bor

der

Man

agem

ent

Task

For

ce)

coor

dina

tor

at G

enèv

e an

d at

Rig

a (R

IX)

Airp

orts

.

Dur

ing

the

join

t op

erat

ion

97 o

ffic

ers

(inc

ludi

ng 1

2 Th

ird

Coun

try

obse

rver

s an

d 2

Seco

nded

G

uest

O

ffic

ers)

w

ere

depl

oyed

at

di

ffer

ent

airp

orts

ac

cord

ing

to t

he o

pera

tion

al n

eeds

for

a t

otal

of

2.82

7 m

an-d

ays

cove

ring

the

pro

file

s of

Sec

ond-

Line

Ai

rpor

t O

ffic

er

and/

or

Adva

nced

-Lev

el

Doc

umen

t O

ffic

er.

The

30.6

34 i

mpl

emen

ted

coun

term

easu

res

of t

he 2

Al

exis

ac

tivi

ties

as

w

ell

as

the

high

nu

mbe

r of

pa

rtic

ipan

ts a

nd t

he 2

,012

man

-day

s de

ploy

ed i

n th

e co

urse

of

the

join

t op

erat

ions

con

trib

uted

to

the

enha

ncem

ent

of b

orde

r se

curi

ty.

D

urin

g th

is o

pera

tion

, m

ain

tren

ds a

s w

ell

as n

ew

and

emer

ging

asp

ects

reg

ardi

ng i

rreg

ular

mig

rati

on

flow

s w

ere

also

rep

orte

d. T

he i

nfor

mat

ion

prov

ided

by

ai

rpor

ts

allo

wed

Fr

onte

x Ri

sk

Anal

ysis

U

nit

to

high

light

new

and

em

ergi

ng t

rend

s.

The

Doc

umen

t Ro

ad S

how

s w

ere

high

ly a

ppre

ciat

ed

and

wel

com

ed b

y th

e 7

host

ing

airp

orts

, w

hich

is

also

in

dica

ted

by

high

nu

mbe

r of

bo

rder

gu

ard

offi

cers

tra

ined

by

the

depl

oyed

doc

umen

t ex

pert

s.

In t

he s

econ

d ph

ase

of J

O A

lexi

s a

Sem

inar

was

als

o or

gani

zed

at t

he P

olic

e Ac

adem

y of

Lat

via

in R

iga.

Th

is

acti

vity

, in

clud

ing

the

dist

ribu

tion

of

th

e Re

fere

nce

Man

ual

tool

ha

s gi

ven

a si

gnif

ican

t co

ntri

buti

on

to

the

achi

evem

ent

of

the

plan

ned

Hig

h ri

sk

of

lack

of

ho

stin

g ca

pabi

litie

s at

pa

rtic

ipat

ing

airp

orts

in

AB

S JO

s du

e to

qu

ickl

y sh

ifti

ng

nati

onal

op

erat

iona

l pr

iori

ties

. It

w

as

mit

igat

ed

by

focu

sing

on

th

e m

ost

rele

vant

ne

eds

of

part

icip

atin

g ai

rpor

ts

whe

n pl

anni

ng J

Os.

H

igh

risk

of

redu

ced

oper

atio

nal

cove

rage

du

e to

gr

owin

g nu

mbe

r of

des

tina

tion

s, a

irlin

es

and

pass

enge

rs,

and

limit

ed

num

ber

of

reso

urce

s at

pa

rtic

ipat

ing

airp

orts

. M

itig

ated

by

co

ntin

uous

as

sess

men

t an

d re

prio

riti

zati

on o

f lo

cati

ons

for

depl

oym

ent

of S

GO

s an

d G

Os.

H

igh

risk

of

la

ck

of

Thir

d Co

untr

y de

ploy

men

ts

due

to

thei

r lim

ited

fi

nanc

ial

poss

ibili

ties

to

pr

e-fi

nanc

e de

ploy

men

t co

sts

and

com

ply

wit

h Fr

onte

x fi

nanc

ial

rule

s. I

t w

as

mit

igat

ed

by

clos

e m

onit

orin

g of

the

sit

uati

on a

nd

enha

nced

co

mm

unic

atio

n by

Th

ird

Coun

try

part

ners

as

wel

l as

by

taki

ng o

ver

paym

ents

wit

h th

e su

ppor

t of

Tr

avel

D

esk

aim

ing

to

addr

ess

such

is

sues

pr

oact

ivel

y.

9

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D

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1 A

EN

obje

ctiv

es

and

it

repr

esen

ted

an

oppo

rtun

ity

to

enga

ge t

he l

ocal

off

icer

s w

ith

the

conc

ept

of t

he

join

t op

erat

ion.

Jo

int

Ope

rati

on A

lexi

s I

and

II 20

16 p

rovi

ded

the

follo

win

g m

ain

bene

fits

:

Ta

ilore

d op

erat

iona

l su

ppor

t an

d ca

paci

ty

build

ing

stre

ngth

enin

g M

embe

r St

ates

op

erat

iona

l ca

pabi

litie

s at

pe

rcei

ved

vuln

erab

iliti

es/n

eeds

.

Effe

ctiv

e an

d ef

fici

ent

oper

atio

nal

resp

onse

to

pe

rcei

ved

vuln

erab

iliti

es

mee

ting

ex

isti

ng

thre

ats

indi

cati

ons

(Eur

opea

n Si

tuat

iona

l Aw

aren

ess)

in

orde

r to

enh

ance

se

curi

ty o

f ex

tern

al a

ir b

orde

rs.

In

crea

sed

resp

onse

ca

paci

ty

to

emer

genc

y si

tuat

ions

. JO

Peg

asus

201

6 A

tota

l of

20

Mem

ber

Stat

es w

ith

21 p

arti

cipa

ting

ai

rpor

ts t

ook

part

in

the

impl

emen

tati

on o

f Jo

int

Ope

rati

on P

egas

us 2

016.

Dur

ing

the

impl

emen

tati

on

16

offi

cers

w

ere

depl

oyed

at

th

ese

airp

orts

ac

cord

ing

to

oper

atio

nal

need

fo

r a

tota

l of

98

2 m

an-d

ays

cove

ring

th

e pr

ofile

s of

Se

cond

-Lin

e In

terv

iew

Off

icer

and

/or

Adva

nced

-Lev

el D

ocum

ent

Off

icer

. Th

e 21

par

tici

pati

ng a

irpo

rts

repo

rted

224

val

idat

ed

inci

dent

s in

volv

ing

a to

tal

of 3

16 p

erso

ns a

s w

ell

as a

to

tal

num

ber

of

248

unla

wfu

lly

used

tr

avel

/sup

port

ive

docu

men

ts a

nd v

isas

. Th

e ad

ded

valu

e of

Joi

nt O

pera

tion

Peg

asus

201

6 co

nsis

ted

of i

ncre

asin

g m

utua

l aw

aren

ess

conc

erni

ng

new

mod

us o

pera

ndi

rela

ted

to i

rreg

ular

mig

rati

on

as w

ell

as s

ome

emer

ging

tre

nds.

It

also

hig

hlig

hted

so

me

aspe

cts

of

cros

s bo

rder

cr

ime

and

rela

ted

irre

gula

r m

igra

tory

phe

nom

ena

at t

he E

U’s

ext

erna

l ai

r bo

rder

s, s

ome

of t

hem

bei

ng a

lrea

dy o

bser

ved

in

the

fram

ewor

k of

oth

er F

ront

ex J

oint

Ope

rati

ons.

JO

Pe

gasu

s 20

16

deliv

ered

th

e fo

llow

ing

mai

n be

nefi

ts:

In

crea

sed

targ

eted

rea

ctio

n ca

pabi

litie

s.

www.parlament.gv.at

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1 A

EN

Be

tter

al

loca

tion

of

lim

ited

re

sour

ces

(off

icer

s w

ith

spec

ific

kn

owle

dge/

expe

rtis

e).

Shar

per

perc

epti

on

of

curr

ent

illeg

al

mig

rati

on t

rend

s.

En

hanc

ed s

itua

tion

al a

war

enes

s le

adin

g to

im

prov

ed f

ocus

ed r

ecom

men

dati

ons.

Flex

ible

an

d m

ore

targ

eted

re

acti

on

capa

bilit

ies.

Syne

rgie

s de

velo

ped

wit

h th

e ac

tivi

ties

of

othe

r ke

y pa

rtne

rs.

JO E

uroc

up 2

016:

Ba

sed

on t

he r

eque

st o

f Fr

ance

in

tota

l 15

Mem

ber

Stat

es,

3 Th

ird

Coun

trie

s (A

lban

ia,

Turk

ey

and

Ukr

aine

) an

d 7

part

icip

atin

g ai

rpor

ts t

ook

part

in

Join

t O

pera

tion

Eu

rocu

p 20

16.

28

gues

t of

fice

rs/t

hird

cou

ntry

obs

erve

rs w

ere

depl

oyed

at

part

icip

atin

g Fr

ench

air

port

s fo

r a

tota

l of

575

man

-da

ys c

over

ing

the

prof

iles

of F

irst

Lin

e O

ffic

er.

Th

ere

wer

e no

inc

iden

ts i

dent

ifie

d of

a p

erso

n th

at

trie

d to

en

ter

Fran

ce

unde

r a

fals

e pr

etex

t of

at

tend

ing

a Eu

ro 2

016

foot

ball

gam

e w

hils

t ac

tual

ly

inte

ndin

g so

me

othe

r pu

rpos

e.

Repo

rts

rela

ting

to

irre

gula

r m

igra

tion

wer

e re

ceiv

ed

from

the

Par

is a

irpo

rts

of P

aris

Cha

rles

De

Gau

lle

(CD

G),

Par

is O

rly

(ORY

), a

nd t

he r

egio

nal

airp

ort

of

Bord

eaux

(BO

D).

Th

e re

port

ing

mai

nly

rela

ted

to

mig

rant

s en

coun

tere

d in

pos

sess

ion

of f

orge

d co

unte

rfei

t or

ot

herw

ise

abus

ed

docu

men

tati

on.

Som

e w

ere

seek

ing

to

ente

r or

tr

ansi

t vi

a Fr

ance

to

ot

her

dest

inat

ions

. Th

ere

wer

e tw

o in

cide

nts

of f

acili

tati

on r

epor

ted.

Th

ere

wer

e no

in

cide

nts

of

traf

fick

ing

in

hum

an

bein

gs.

Th

ere

was

no

evid

ence

tha

t th

e Eu

rocu

p ev

ent

led

to

an i

ncre

ased

pre

ssur

e of

irr

egul

ar m

igra

tion

at

the

exte

rnal

air

bor

ders

of

Fran

ce.

JO

Eu

rocu

p 20

16

deliv

ered

th

e fo

llow

ing

mai

n be

nefi

ts:

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 98

D

G D

1 A

EN

In

crea

sed

targ

eted

rea

ctio

n ca

pabi

litie

s

Bett

er

allo

cati

on

of

limit

ed

reso

urce

s (o

ffic

ers

wit

h sp

ecif

ic k

now

ledg

e/ex

pert

ise)

Enha

nced

sit

uati

onal

aw

aren

ess

lead

ing

to

impr

oved

foc

used

rec

omm

enda

tion

s

Flex

ible

an

d m

ore

targ

eted

re

acti

on

capa

bilit

ies

Vega

Co

ncep

t JO

U-4

Fr

onte

x w

ill

prom

ote

effe

ctiv

e pr

otec

tion

mea

sure

s fo

r vu

lner

able

pe

rson

s/gr

oups

(c

hild

ren

and

vict

ims

of

traf

fick

ing

in

hum

an

bein

gs)

at e

xter

nal

air,

lan

d an

d se

a bo

rder

s fr

om

a la

w

enfo

rcem

ent

poin

t of

vi

ew.

Und

er t

his

conc

ept

Fron

tex

will

fu

rthe

r de

velo

p co

oper

atio

n w

ith

non -

EU C

ount

ries

an

d w

ith

EU

Agen

cies

an

d In

tern

atio

nal

Org

anis

atio

ns

(Eur

opol

, FR

A, In

terp

ol,

UN

HCR

, an

d IO

M)

orga

nizi

ng

also

pu

blic

aw

aren

ess

sess

ions

at

EU a

irpo

rts.

The

Vega

co

ncep

t w

ill

cove

r fo

llow

ing

oper

atio

nal

acti

viti

es:

- JO

VEG

A Ch

ildre

n -

PP V

EGA

AIR:

JO

Veg

a Ch

ildre

n 20

16

In t

otal

19

Mem

ber

Stat

es p

arti

cipa

ted

in t

he J

oint

O

pera

tion

wit

h 15

par

tici

pati

ng h

osti

ng a

irpo

rts

and

wit

h 24

off

icer

s de

ploy

ed i

n m

ixed

tea

ms

alon

g w

ith

23

repr

esen

tati

ves

of

6 In

tern

atio

nal

and

Non

-go

vern

men

tal

orga

niza

tion

s.

Dur

ing

the

join

t op

erat

ion

ther

e w

as

one

conf

irm

ed

case

of

an

un

acco

mpa

nied

min

or b

eing

det

ecte

d. T

here

wer

e no

inc

iden

ts o

f tr

affi

ckin

g in

chi

ldre

n. H

owev

er 8

do

cum

ents

w

ere

iden

tifi

ed

as

bein

g fo

rged

, co

unte

rfei

t or

obt

aine

d un

law

fully

. In

the

fra

me

of t

his

join

t op

erat

ion

a do

cum

enta

ry

mov

ie w

as c

reat

ed o

n th

e Ve

ga C

hild

ren

acti

viti

es

whi

ch c

an b

e us

ed f

or a

war

enes

s ra

isin

g pu

rpos

es

and

pro

mot

ing

effe

ctiv

e pr

otec

tion

mea

sure

s fo

r vu

lner

able

per

sons

/gro

ups

(chi

ldre

n an

d vi

ctim

s of

tr

affi

ckin

g in

hum

an b

eing

s) a

t ex

tern

al a

ir b

orde

rs.

PP V

ega

2016

Ve

ga C

ount

erm

easu

res

Han

dboo

k U

pdat

e 20

16

In 2

016

Fron

tex

supp

orte

d by

exp

erts

fro

m M

embe

r St

ates

re

view

ed,

upda

ted

and

rest

ruct

ured

th

e ta

ble

of c

onte

nt o

f th

e ha

ndbo

ok.

An u

pdat

e w

as

also

mad

e to

the

bes

t pr

acti

ces

iden

tifi

ed b

y la

w

enfo

rcem

ent

serv

ices

to

prev

ent,

det

ect

and

arre

st

smug

gler

s/tr

affi

cker

s at

air

port

s.

Dur

ing

wor

ksho

ps

spec

ific

in

form

atio

n on

co

unte

rmea

sure

s on

ca

ses

invo

lvin

g vu

lner

able

pe

rson

s at

ai

rpor

ts

wer

e ad

ded.

In

ad

diti

on

a ch

apte

r re

late

d to

cou

nter

mea

sure

s de

tect

ion

of

Fore

ign

terr

oris

t fi

ghte

rs c

ross

ing

air

bord

ers

was

cr

eate

d.

Fina

lly F

ront

ex a

nd M

embe

r St

ates

’ ex

pert

s cr

eate

d a

“lig

ht”

vers

ion

of

the

hand

book

(i

nter

nati

onal

AIR:

H

igh

risk

of

la

ck

of

host

ing

capa

bilit

ies

at

part

icip

atin

g ai

rpor

ts

in

ABS

JOs

due

to

quic

kly

shif

ting

na

tion

al

oper

atio

nal

prio

riti

es.

It

was

m

itig

ated

by

fo

cusi

ng

on

the

mos

t re

leva

nt

need

s of

pa

rtic

ipat

ing

airp

orts

w

hen

plan

ning

JO

s.

Hig

h ri

sk o

f re

duce

d op

erat

iona

l co

vera

ge

due

to

grow

ing

num

ber

of d

esti

nati

ons,

air

lines

an

d pa

ssen

gers

, an

d lim

ited

nu

mbe

r of

re

sour

ces

at

part

icip

atin

g ai

rpor

ts.

Mit

igat

ed

by

cont

inuo

us

asse

ssm

ent

and

repr

iori

tiza

tion

of

loca

tion

s fo

r de

ploy

men

t of

SG

Os

and

GO

s.

Hig

h ri

sk o

f la

ck o

f Th

ird

Coun

try

depl

oym

ents

due

to

thei

r lim

ited

fi

nanc

ial

poss

ibili

ties

to

pr

e-fi

nanc

e de

ploy

men

t co

sts

and

com

ply

wit

h Fr

onte

x fi

nanc

ial

rule

s. I

t w

as m

itig

ated

by

clos

e m

onit

orin

g of

the

sit

uati

on a

nd

enha

nced

co

mm

unic

atio

n by

Th

ird

Coun

try

part

ners

as

wel

l as

by

ta

king

ov

er

paym

ents

w

ith

the

supp

ort

of

Trav

el

Des

k ai

min

g to

ad

dres

s su

ch

issu

es

proa

ctiv

ely.

2

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 99

D

G D

1 A

EN

edit

ion)

tha

t w

ill s

erve

as

a ba

sis

on w

hich

thi

rd

coun

trie

s w

ill b

uild

upo

n.

LAN

D:

Dra

ft V

EGA

Han

dboo

k on

Lan

d Bo

rder

s w

as d

istr

ibut

ed

for

test

ing

wit

hin

the

fram

ewor

k of

all

ongo

ing

Land

Bo

rder

s Jo

int

Ope

rati

ons.

Ba

sed

on t

he e

xper

ienc

e ga

ined

dur

ing

this

tes

ting

ph

ase,

the

Han

dboo

k is

to

be f

inal

ized

and

for

esee

n to

be

publ

ishe

d by

Q3

- Q

4 20

17.

LAN

D:

Low

ri

sk

of

limit

ed

inte

rest

of

M

Ss

to

prov

ide

cont

ribu

tion

/fee

dbac

k to

pa

rtic

ipat

e in

the

dra

ftin

g of

the

pr

oduc

t.

The

hand

book

was

pre

sent

ed i

n so

me

LBS

mee

ting

s an

d al

so

prov

ided

to

th

e Fr

onte

x Co

nsul

tati

ve F

orum

.

Retu

rn

Supp

ort

– O

pera

tio

nal

Conc

ept

JOU

-5

Fron

tex

will

enh

ance

the

pra

ctic

al

coop

erat

ion

on r

etur

n by

sca

ling

up

num

bers

of

join

t re

turn

ope

rati

ons

whe

re d

esti

nati

ons

will

be

base

d on

re

ques

t fr

om t

he E

U M

embe

r St

ates

on

ass

ista

nce

and

coor

dina

tion

. Th

e Ro

lling

O

pera

tion

al

Plan

w

ill

be

repl

aced

by

a w

eb b

ased

pla

tfor

m

for

day

to d

ay u

pdat

e of

req

uest

fo

r as

sist

ance

and

coo

rdin

atio

n.

Fron

tex

unde

r th

is

conc

ept

will

sc

ale

up

pre-

retu

rn

assi

stan

ce

to

the

EU

Mem

ber

Stat

es

and

faci

litat

e co

oper

atio

n w

ith

thir

d co

untr

ies

on

iden

tifi

cati

on

and

acqu

isit

ion

of t

rave

l doc

umen

ts.

The

acti

viti

es w

ill a

lso

cove

r th

ird

coun

try

dele

gati

on

visi

ts

(Tas

k Fo

rces

) fo

r id

enti

fica

tion

pu

rpos

e an

d is

suin

g tr

avel

doc

umen

ts.

Fr

onte

x,

as

part

of

th

e fl

exib

le

supp

ort,

w

ill

prov

ide

on

requ

est

capa

city

bu

ildin

g on

re

turn

in

clud

ing

trai

ning

, lin

king

scr

eeni

ng

proc

ess

wit

h th

e ac

tual

id

enti

fica

tion

and

ret

urn

proc

ess.

Fr

onte

x w

ill e

nsur

e th

e op

erat

iona

l co

ordi

nati

on

of

an

inte

grat

ed

syst

em

of

retu

rn

man

agem

ent

to

build

syn

ergi

es b

etw

een

EU f

unde

d re

turn

pro

ject

s an

d Fr

onte

x.

23

2 Re

turn

Ope

rati

ons,

inc

ludi

ng J

oint

, Co

llect

ing,

N

atio

nal

and

Volu

ntar

y de

part

ures

, af

ter

new

fi

nanc

ial

sche

me

for

retu

rn

was

ap

prov

ed

in

line

wit

h th

e ne

w R

egul

atio

n.

35 r

eadm

issi

on o

pera

tion

s in

the

fra

mew

ork

of E

U-

Turk

ey S

tate

men

t.

Oct

ober

7t

h 20

16

Fron

tex

Appl

icat

ion

for

Retu

rn

(FAR

) st

arte

d fu

ncti

onin

g as

Rol

ling

Ope

rati

onal

Pla

n co

mm

unic

atio

n to

ol.

Four

Eva

luat

ion

and

Plan

ning

mee

ting

s w

ith

DCP

s,

inte

grat

ed in

the

Rol

ling

Ope

rati

onal

Pla

n sc

hem

e.

28

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 100

D

G D

1 A

EN

The

role

of

Fron

tex

Dir

ect

Cont

act

Poin

ts

on

retu

rn

(DCP

s)

will

be

fu

rthe

r en

hanc

ed

as

part

of

th

e op

erat

iona

l co

ordi

nati

on o

f re

turn

m

anag

emen

t an

d fo

r th

e ex

chan

ge

of

oper

atio

nal

expe

rien

ce

and

know

ledg

e in

ret

urn

mat

ters

. Ad

diti

ona

l Prod

ucts

an

d Se

rvic

es

JOU

-6

Prod

ucts

and

Ser

vice

s th

at c

an b

e de

liver

ed i

n ad

diti

on a

nd a

re m

ore

tailo

red

than

th

e pr

oduc

ts

and

serv

ices

of

the

conc

epts

men

tion

ed

befo

re.

Acti

viti

es

unde

r EP

N

Gen

eral

ar

e re

late

d to

ha

rmon

izat

ion,

co

mpa

tibi

lity

and

inte

rope

rabi

lity

and

seek

fu

rthe

r de

velo

pmen

t of

op

erat

iona

l ef

fect

iven

ess

and

effi

cien

cy

in

cohe

renc

e w

ith

the

mai

n re

com

men

dati

ons

and

conc

lusi

ons

of t

he J

Os.

- Fr

onte

x Po

siti

onin

g Sy

stem

; -

Fron

tex

Com

pati

ble

Ope

rati

onal

Imag

e;

- EP

N

Staf

f Ex

chan

ge;

- EP

N Y

ello

w P

ages

; -

Tailo

red

Wor

king

G

roup

s;

- Su

ppor

t to

re

gion

al

coop

erat

ion

for

in

mar

itim

e do

mai

n;

- O

pera

tion

al H

eads

of

Ai

rpor

ts

Conf

eren

ce;

- Al

l-in

-One

m

eeti

ng;

- PP

Re

fere

nce

Man

ual;

-

Proj

ect

Refe

renc

e M

anua

l onl

ine;

-

Proj

ect

Air

Bord

er

Mon

itor

ing;

-

Best

pra

ctic

es o

n La

nd

bord

er’s

IC

C pr

oced

ures

.

LAN

D:

Best

pra

ctic

es o

n La

nd b

orde

r’s

ICC

proc

edur

es w

ere

impl

emen

ted

in 2

016.

Wor

ksho

p w

ith

sele

cted

EU

ex

pert

s w

as o

rgan

ised

in

FX H

Q,

wit

h th

e ai

m t

o ex

plai

n th

e sc

ope

of t

he p

roje

ct a

nd t

o pl

an a

fie

ld

visi

t to

the

LBS

ICC

s ta

rget

ed t

o le

arn

from

the

dai

ly

prac

tice

s/pr

oced

ures

an

d to

pu

t th

em

in

a st

ruct

ured

and

sta

ndar

dize

d fo

rm.

Af

ter

the

fiel

d vi

sit

and

base

d on

th

e le

arni

ngs

acqu

ired

du

ring

th

e vi

sits

, th

e ex

pert

s w

ere

requ

este

d to

fu

rthe

r el

abor

ate

a do

cum

ent,

ill

ustr

atin

g th

e id

enti

fied

pro

cedu

res

and

task

s –

in

the

form

at

of

guid

elin

es/h

andb

ook

(for

FS

O

ICC

proc

edur

es).

O

n 14

.12.

2016

, a

seco

nd W

S w

ith

the

sam

e ex

pert

s w

as h

eld

in F

X H

Q,

aim

ing

at p

rese

ntin

g th

e fi

nal

draf

t (d

evel

oped

by

FX F

CO)

of t

he g

uide

lines

. Pl

anne

d fu

ture

ste

ps:

pres

enta

tion

, du

ring

the

1st

H

CN C

onfe

renc

e in

201

7, o

f th

e ou

tcom

es o

f th

e w

orks

hops

(th

e ha

ndbo

ok)

wit

h th

e ai

m t

o ag

ree

on

the

harm

oniz

ed IC

C pr

oced

ures

. SE

A:

Fron

tex

Posi

tion

ing

Syst

em w

as t

este

d to

ver

ify

its

full

oper

atio

nal

capa

bilit

y fo

r Fr

onte

x co

ordi

nate

d op

erat

iona

l ac

tivi

ties

un

der

real

co

ndit

ions

. M

ore

than

15

as

sets

fr

om

diff

eren

t M

S ha

d th

e FP

S tr

ansc

eive

rs

inst

alle

d by

Fr

onte

x on

bo

ard

duri

ng

Inda

lo,

Pose

idon

an

d Tr

iton

20

16

join

t m

arit

ime

oper

atio

ns,

incr

easi

ng t

he s

itua

tion

al a

war

enes

s an

d re

acti

on

capa

bilit

y of

co

mm

and

and

cont

rol

stru

ctur

es.

Colle

ctio

n an

d ag

greg

atio

n of

fi

nanc

ial

data

w

as

impr

oved

by

wor

king

on

the

new

pro

toty

pe o

f th

e tr

ansc

eive

rs

and

on

the

func

tion

alit

ies

of

the

soft

war

e fo

r au

tom

ated

fi

nanc

ial

repo

rtin

g.

The

feed

back

fro

m M

S cr

ews

and

Staf

f of

the

ICC

Rom

e

LAN

D:

No

risk

s id

enti

fied

SE

A:

Hig

h ri

sk o

f la

ck o

f av

aila

bilit

y of

SB

S st

aff

to

impl

emen

t ad

diti

onal

act

ivit

ies

in p

aral

lel

wit

h JO

s w

as p

arti

ally

mit

igat

ed

by

invo

lvin

g al

so

MS

vari

ous

prof

ile

expe

rts

as

wel

l as

op

erat

iona

l pl

atfo

rms

used

to

in

tegr

ate

the

SBS

serv

ices

.

Med

ium

le

vel

risk

of

de

pend

ency

on

ex

tern

al

cont

ract

or

to

deliv

er

agre

ed

prod

uct

for

FPS

was

mit

igat

ed

by

cons

tant

fo

llow

up

an

d re

min

ders

, ho

wev

er

still

im

plem

enta

tion

was

del

ayed

.

Med

ium

lev

el r

isk

on w

illin

gnes

s of

M

S to

ac

cept

th

e se

rvic

es

was

m

itig

ated

by

us

ing

the

oppo

rtun

ity

of v

ario

us t

ailo

red

mee

ting

s an

d w

orks

hops

to

ad

vert

ise

and

expl

ain

the

usef

ulne

ss

of

the

serv

ices

, al

low

ing

Fron

tex

to

cont

inue

te

stin

g an

d de

velo

ping

pro

duct

s in

a r

eal o

pera

tion

al s

cena

rio.

Lo

w

leve

l ri

sk

of

inte

r age

ncy

coop

erat

ion

as

rega

rds

coas

t gu

ard

issu

es

amon

g ag

enci

es

was

m

itig

ated

by

es

tabl

ishi

ng

the

Stee

ring

gr

oup

and

nom

inat

ing

Fron

tex

cont

act

pers

on,

who

was

res

pons

ible

for

fi

ne

tuni

ng

of

the

fina

l FX

7.5

www.parlament.gv.at

11

44

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7

G

K/c

r 101

D

G D

1 A

EN

whe

re a

con

sole

wit

h th

e so

ftw

are

was

dep

loye

d w

as

colle

cted

and

use

d fo

r fu

rthe

r de

velo

pmen

t.

Wit

hin

FCO

I th

e fo

cus

in 2

016

was

in

(sti

ll on

-goi

ng)

prep

arat

ions

fo

r Ae

rost

atic

Ae

rial

Bo

rder

Su

rvei

llanc

e D

emo

“Tet

here

d Ba

lloon

s”.

46 E

U M

S/SA

C of

fice

rs (

369

man

-day

s),

part

icip

ated

in

EP

N

Staf

f Ex

chan

ge

prog

ram

me

unde

r w

hich

w

orki

ng v

isit

s w

ere

perf

orm

ed i

n m

igra

nt r

ecep

tion

si

tes

of S

pain

and

hot

spot

s in

Ita

ly a

nd G

reec

e in

co

nnec

tion

w

ith

mai

n jo

int

mar

itim

e op

erat

ions

. Ad

diti

onal

ly,

tailo

red

exch

ange

s w

ere

orga

nise

d an

d Co

mm

on

Patr

ols

wit

h Li

aiso

n O

ffic

ers

on-b

oard

ne

ighb

ouri

ng c

ount

ries

wer

e pe

rfor

med

bet

wee

n IT

A an

d G

RC (

Sept

embe

r) a

nd B

GR

and

ROM

(1

Augu

st-8

O

ctob

er),

th

e la

tter

w

ith

wee

kly

com

mun

icat

ion

wit

h Fr

onte

x H

Q

and

cont

ribu

tion

to

co

ast

guar

d fu

ncti

ons.

EP

N Y

ello

w P

ages

web

bas

ed d

atab

ase

was

pro

mot

ed

duri

ng s

ever

al m

eeti

ngs

as

the

prim

ary

sour

ce o

f pr

acti

cal

info

rmat

ion

befo

re

oper

atio

nal

depl

oym

ents

. Su

cces

sful

in

trod

ucti

on

of

a ne

w

sect

ion

on

Hot

spot

s w

as

impl

emen

ted

in

2016

. D

etai

led

info

rmat

ion

on n

ine

Hot

spot

s w

as a

dded

. Fr

onte

x or

gani

zed

seve

ral

mee

ting

s un

der

EPN

G

ener

al

umbr

ella

: on

e in

M

ay

(wit

h c.

11

0 pa

rtic

ipan

ts),

on

e in

D

ecem

ber

(wit

h c.

50

pa

rtic

ipan

ts)

and

spec

ial

even

t la

unch

ing

Euro

pean

Co

ast

Gua

rd C

oope

rati

on N

etw

ork

whi

ch t

ook

over

th

e le

gacy

of

the

EPN

in

Nov

embe

r (w

ith

c. 2

00

part

icip

ants

).

Addi

tion

ally

, th

ere

wer

e 3

Tailo

red

Wor

king

Gro

up m

eeti

ngs

orga

nize

d du

ring

201

6 w

ith

repr

esen

tati

ves

of

18

MS

and

one

inte

rnat

iona

l or

gani

zati

on (

MAO

C),

resu

ltin

g in

a f

inal

ised

dra

ft o

f th

e ha

ndbo

ok

- be

st

prac

tice

s in

bo

ardi

ng

and

inte

rcep

tion

. Fr

onte

x al

so

cont

ribu

ted

to

regi

onal

m

arit

ime

coop

erat

ion

by p

rovi

ding

sup

port

for

the

La

tvia

n pr

esid

ency

of

Ba

ltic

Se

a Re

gion

Bo

rder

Co

ntro

l Co

oper

atio

n.

Fron

tex

was

als

o an

act

ive

play

er i

n EC

GFF

and

fol

low

ed a

ll de

velo

pmen

ts i

n

posi

tion

.

Med

ium

le

vel

risk

of

ov

erla

ppin

g an

d co

st-

effe

ctiv

enes

s of

pr

oduc

ts

and

serv

ices

wit

hin

the

Agen

cy w

as

bala

nced

by

in

viti

ng

repr

esen

tati

ves

from

ot

her

resp

ecti

ve u

nits

and

div

isio

ns t

o SB

S or

gani

zed

mee

ting

s an

d w

orks

hops

as

w

ell

as

shar

ing

mat

eria

ls r

elat

ed t

o th

e to

pic.

AI

R:

Low

ris

k of

lac

k of

par

tici

pati

on

in O

HAC

and

All-

in-o

ne m

eeti

ng

from

M

S w

ith

the

lack

of

st

rate

gic

airp

orts

of

MS

due

to

not

bein

g ab

le t

o pa

rtic

ipat

e in

th

e ev

ent.

It

was

mit

igat

ed b

y cl

ose

mon

itor

ing

and

cont

inge

ncy

plan

ning

fo

r re

sche

dulin

g th

e im

plem

enta

tion

da

tes

if

need

ed.

Low

ris

k of

lac

k of

cap

acit

y to

or

gani

ze t

he m

eeti

ng o

r fi

nd a

su

itab

le l

ocat

ion

for

the

OH

AC

conf

eren

ce

whe

re

arou

nd

150

pers

ons

wer

e ex

pect

ed

to

part

icip

ate

was

m

itig

ated

by

co

ntin

genc

y pl

ans

wit

h ad

diti

onal

loca

tion

s.

Med

ium

ri

sk

for

PP

Refe

renc

e M

anua

l of

lac

k of

ava

ilabi

lity

of

MSs

do

cum

ent

expe

rts

was

m

itig

ated

by

en

hanc

ed

com

mun

icat

ion

on

the

proj

ect

bene

fits

and

car

eful

ass

essm

ent

of

wor

ksho

p da

tes

as

wel

l as

co

ntin

genc

y pl

anni

ng

wit

h

www.parlament.gv.at

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D

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EN

this

re

gard

. Af

orem

enti

oned

m

eeti

ngs

as

wel

l as

ta

ilore

d w

orks

hops

wer

e us

ed t

o en

gage

wit

h M

S en

d us

ers

focu

sing

on

coas

t gu

ard

func

tion

s an

d ot

her

impo

rtan

t is

sues

wit

hin

mar

itim

e do

mai

n.

AIR:

O

pera

tion

al H

eads

of

Airp

orts

Con

fere

nce

The

Ope

rati

onal

H

eads

of

Ai

rpor

ts

Conf

eren

ce

is

orga

nize

d by

Fr

onte

x ev

ery

year

fo

r op

erat

iona

l co

mm

ande

rs

resp

onsi

ble

for

bord

er

cont

rol

at

inte

rnat

iona

l ai

rpor

ts i

n or

der

to f

urth

er p

rom

ote

the

valu

e of

coo

pera

tion

in

the

fiel

d of

Int

egra

ted

Bord

er M

anag

emen

t.

The

aim

of

the

Conf

eren

ce i

s to

fac

ilita

te p

erso

nal

cont

acts

be

twee

n th

e op

erat

iona

l le

ader

s of

in

tern

atio

nal

airp

orts

. Fu

rthe

rmor

e,

it

is

a go

od

oppo

rtun

ity

for

dele

gate

s to

dis

cuss

iss

ues

of s

hare

d in

tere

st a

nd b

e up

date

d on

the

lat

est

deve

lopm

ents

in

the

fie

ld o

f ai

r bo

rder

inte

grat

ed m

anag

emen

t.

The

conf

eren

ce

was

at

tend

ed

by

132

offi

cial

s ,

Com

man

ders

of

Bord

er G

uard

Ser

vice

s at

air

port

s an

d O

rgan

isat

ions

' Re

pres

enta

tive

s. T

he t

hree

day

s co

nfer

ence

w

ent

smoo

thly

w

ith

decl

ared

sa

tisf

acti

on

of

seve

ral

dele

gati

ons.

N

on

rele

vant

is

sues

wer

e id

enti

fied

and

the

par

tici

pant

s sh

owed

sa

tisf

acti

on f

or a

tten

ding

the

eve

nt.

Fron

tex

staf

f pr

esen

ted

the

acti

viti

es p

lann

ed f

or 2

016,

ans

wer

ing

to t

he q

uest

ions

and

cla

rifi

cati

ons

requ

este

d by

the

pa

rtic

ipan

ts.

Seve

ral

dele

gati

on

prai

sed

the

usef

ulne

ss

of

the

conf

eren

ce.

Firs

t Ri

sk

Anal

ysis

U

nit,

bu

t al

so

othe

r sp

eake

rs

repo

rted

on

th

e ch

alle

nges

fa

ced

toda

y by

ai

rpor

t bo

rder

gu

ards

. Co

mpr

ehen

sive

inf

orm

atio

n on

Fun

dam

enta

l Ri

ghts

, ch

ildre

n, P

NR

and

API

wer

e pr

ovid

ed w

ith

spec

ific

em

phas

es

on

trav

el

docu

men

ts

(e.g

. Fr

onte

x Re

fere

nce

Man

ual

- In

terp

ol D

ial

Doc

pro

ject

). A

part

th

e pr

esen

tati

on

give

n by

th

e Tu

rkis

h re

pres

enta

tive

s,

Fron

tex

spea

kers

un

derl

ined

se

vera

l ti

mes

the

im

port

ance

of

TC c

oope

rati

on f

or

air

bord

er a

ctiv

itie

s. S

usta

ined

als

o du

ring

inf

orm

al

mee

ting

s an

d di

scus

sion

s by

th

e pr

esen

ce

of

a m

embe

r of

the

Fro

ntex

IEC

Uni

t st

aff,

the

Fro

ntex

te

am

stre

ngth

ened

th

e re

lati

onsh

ip

wit

h th

e TC

addi

tion

al

poss

ible

da

tes

to

ensu

re

the

avai

labi

lity

of

the

requ

ired

num

ber

of e

xper

ts.

Med

ium

ri

sk

of

inab

ility

of

IN

TERP

OL

and

Fron

tex

to

conc

lude

an

Agre

emen

t an

d/or

im

plem

ent

Refe

renc

e M

anua

l O

nlin

e du

e to

le

gal/

po

litic

al/a

dmin

istr

ativ

e co

nstr

ains

w

as

mit

igat

ed

by

inve

stig

atin

g th

e co

nstr

ains

and

pr

opos

e le

gal/

ad

min

istr

ativ

e/po

litic

al c

hang

e.

www.parlament.gv.at

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EN

head

s of

air

port

s pr

esen

t at

the

Mal

aga

even

t.

All-

in-O

ne m

eeti

ng;

Ever

y ye

ar

Fron

tex

ABS

orga

nise

s th

e Al

l-In

-One

m

eeti

ng a

s a

cons

ulti

ng s

essi

on f

or a

ll op

erat

iona

l ac

tivi

ties

to

be

ca

rrie

d ou

t at

ai

rpor

ts.

In

this

m

eeti

ng

all

Euro

pean

U

nion

M

embe

r St

ates

’ re

pres

enta

tive

s re

ceiv

ed

deta

ils

abou

t th

e ac

hiev

emen

ts

of

Fron

tex

Air

Bord

er

acti

viti

es

in

2015

and

for

esee

n pr

ojec

ts i

n 20

16.

The

ann

ual

mee

ting

w

as

a si

gnif

ican

t pl

atfo

rm

of

the

coop

erat

ion

betw

een

Fron

tex

and

Mem

ber

Stat

es

whe

re t

he M

embe

r St

ates

rep

rese

ntat

ives

had

the

po

ssib

ility

to

expr

ess

thei

r op

inio

ns a

nd o

bser

vati

ons

on

the

prac

tica

l is

sues

of

Ai

r Bo

rder

Se

ctor

pr

ogra

mm

e of

w

ork

and

mod

el

toge

ther

w

ith

Fron

tex

offi

cial

s th

e w

ay t

he o

pera

tion

al a

ctiv

itie

s an

d pi

lot

proj

ects

w

ill

be

impl

emen

ted

by

the

Agen

cy o

ver

the

cour

se o

f th

e up

com

ing

year

.

Apar

t fr

om

the

nece

ssit

y to

di

scus

s an

d de

velo

p pr

acti

cal

aspe

cts

of t

he p

roje

cts,

the

im

port

ance

of

the

mee

ting

lie

d al

so i

n th

e bu

ildin

g up

of

mut

ual

part

ners

hip,

tru

st,

unde

rsta

ndin

g of

the

nee

ds a

nd

poss

ibili

ties

of

both

sid

es,

Fron

tex

and

com

pete

nt

Mem

ber

Stat

es’

auth

orit

ies,

whi

ch w

as n

eces

sary

for

th

e su

cces

sful

im

plem

enta

tion

of

th

e ac

tivi

ties

. D

urin

g th

is

mee

ting

id

eas

for

futu

re

long

-ter

m

pers

pect

ive

deve

lopm

ent

wer

e al

so

exch

ange

d,

from

whi

ch F

ront

ex A

ir B

orde

r Se

ctor

and

Mem

ber

Stat

es c

ould

ben

efit

whe

n th

e pr

ogra

mm

e of

wor

k fo

r th

e co

min

g ye

ar w

as p

repa

red.

PP

Ref

eren

ce M

anua

l;

The

last

ve

rsio

n of

th

e Re

fere

nce

Man

ual

libra

ry

(RM

2016

), w

as i

ssue

d in

Dec

embe

r 20

16.

This

ver

sion

co

ntai

ns 7

014

file

s, 1

0% m

ore

than

the

las

t ve

rsio

n is

sued

at

the

end

of t

he p

revi

ous

year

. Th

e lib

rari

es

cont

ent

coun

ts f

or 5

07 f

olde

rs,

3259

PD

F fi

les

and

1315

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les.

In

tota

l th

e RM

too

l ha

s be

en g

row

n to

the

siz

e of

5.7

4 G

B, 8

% m

ore

than

the

las

t ve

rsio

n de

liver

ed a

t th

e en

d of

201

5. I

n co

urse

of

2016

the

www.parlament.gv.at

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44

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EN

FRO

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fere

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Man

ual

team

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cide

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pr

oduc

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ostl

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onte

x Q

uick

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ards

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QCC

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as a

pri

orit

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nd t

hrou

ghou

t th

e ye

ar a

bout

300

new

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CCs

wer

e pr

oduc

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In 2

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Refe

renc

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anua

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s be

en d

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ibut

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y th

e Fr

onte

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efer

ence

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ual

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as

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ell

as

by

ABS

SGO

’s

and

GO

’s

duri

ng

Fron

tex

coor

dina

ted

Join

Ope

rati

ons

(JO

s).

It w

as

also

di

stri

bute

d to

N

FPO

Cs

and

to

Airp

ort

repr

esen

tati

ves

in a

tot

al o

f 50

0 co

pies

thr

ough

out

the

year

. Ba

sed

on t

he i

nfor

mat

ion

rece

ived

by

the

acti

vity

m

anag

er

duri

ng

diff

eren

t ac

tivi

ties

of

Fr

onte

x at

the

air

bor

ders

dom

ain,

som

e of

the

EU

Ai

rpor

ts,

such

as

Fr

ankf

urt,

Pa

ris-

CDG

, So

fia,

W

arsa

w,

Lisb

on,

Buda

pest

, Pr

ague

and

Bra

tisl

ava

are

usin

g th

e to

ol o

n th

e na

tion

al B

orde

r Po

lice

intr

anet

. Th

e la

st r

elea

ses

of t

he l

ibra

ry w

ere

also

del

iver

ed

to S

ea B

orde

r an

d La

nd B

orde

r Se

ctor

ope

rati

ons.

U

pon

the

requ

est

of T

rain

ing

Uni

t, t

he l

ates

t co

pies

of

th

e lib

rary

w

ere

also

de

liver

ed

for

supp

orti

ng

trai

ning

act

ivit

ies,

mai

nly

“Roa

d sh

ows”

. Pr

ojec

t Re

fere

nce

Man

ual o

nlin

e;

The

Proj

ect

Init

iati

on D

ocum

ent

was

app

rove

d on

2

June

201

6.

On

10

Augu

st

the

Dep

uty

Exec

utiv

e D

irec

tor

of

Fron

tex

was

no

min

ated

as

St

eeri

ng

Com

mit

tee

Mem

ber

(and

the

Dir

ecto

r of

Ope

rati

ons

Div

isio

n as

al

tern

ate

mem

ber)

on

beha

lf o

f Fr

onte

x. I

NTE

RPO

L no

min

ated

Tim

Mor

ris

– Ex

ecut

ive

Dir

ecto

r Po

lice

Serv

ices

and

as

alte

rnat

e m

embe

r M

icha

el O

’Con

nell

– D

irec

tor

of O

pera

tion

al S

uppo

rt a

nd A

naly

sis

to t

he

Stee

ring

Com

mit

tee.

Th

e Fr

onte

x Pr

ojec

t Bo

ard

was

est

ablis

hed

and

its

firs

t m

eeti

ng t

ook

plac

e on

18

Augu

st 2

016.

The

Pr

ojec

t Bo

ard

was

als

o es

tabl

ishe

d at

INTE

RPO

L.

Upo

n th

e ap

prov

ed P

ID t

he P

hase

1 o

f th

e pr

ojec

t

21 T

he F

ront

ex Q

uick

Che

ck C

ard

(QCC

) is

a d

ecis

ion-

aid,

see

king

to

supp

ort

trav

el d

ocum

ent

auth

enti

city

ver

ific

atio

n at

fir

st e

ncou

nter

. Th

e pr

oduc

t ac

ts a

s a

sing

le p

oint

of

refe

renc

e fo

r th

e fi

rst

line

offi

cer.

It c

onta

ins

the

mos

t re

leva

nt in

form

atio

n on

the

sec

urit

y fe

atur

es a

nd v

ulne

rabi

litie

s of

the

insp

ecte

d do

cum

ent

(bas

ed o

n it

s sp

ecim

en)

as w

ell

as t

he b

est

dete

ctio

n po

ints

(id

enti

fied

thr

ough

an

anal

ysis

of

all a

vaila

ble

aler

ts a

nd r

isks

kno

wn

conc

erni

ng t

he s

ame

docu

men

t).

Thes

e de

tect

ion

poin

ts c

an b

e op

tica

l or

phys

ical

sec

urit

y fe

atur

es (

and

the

com

bina

tion

of

both

) de

pend

ing

on t

he s

peci

fica

tion

of

the

conc

erne

d id

enti

ty d

ocum

ent

(MRT

D,

e-M

RTD

, ID

car

ds,

supp

orti

ng d

ocum

ents

, et

c.)

and

the

repo

rted

thr

eats

the

doc

umen

t is

exp

osed

to.

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 105

D

G D

1 A

EN

was

pl

anne

d an

d th

e ac

tivi

ties

of

Ph

ase

1 w

ere

appr

oved

on

29

N

ovem

ber

2016

du

ring

th

e fi

rst

INTE

RPO

L-FR

ON

TEX

inte

rage

ncy

Stee

ring

Com

mit

tee

mee

ting

. An

Im

plem

enti

ng A

rran

gem

ent

conc

erni

ng

Fron

tex’

dir

ect

acce

ss t

o an

d us

e of

the

IN

TERP

OL

Info

rmat

ion

Syst

em

was

si

gned

by

D

ED

and

the

Secr

etar

y G

ener

al o

f IN

TERP

OL.

The

Arr

ange

men

t en

tere

d in

to f

orce

on

21 D

ecem

ber

2016

. Pr

ojec

t Ai

r Bo

rder

Mon

itor

ing;

In

agr

eem

ent

wit

h th

e Eu

rope

an C

omm

issi

on,

the

proj

ect

was

fro

zen

unti

l th

e ne

w F

ront

ex R

egul

atio

n en

tere

d in

to

forc

e an

d th

e le

gal

basi

s fo

r pe

rson

aliz

ing

aler

ts (

use

of p

erso

nal

data

for

the

pu

rpos

e of

ale

rtin

g) c

an b

e fo

und

and

agre

ed w

ith

Mem

ber

Stat

es a

nd t

he E

urop

ean

Com

mis

sion

. O

pera

tion

al

Flex

ibili

ty

JOU

-7

Ope

rati

onal

Fle

xibi

lity

shal

l en

able

th

e sh

ort

term

as

sign

men

t of

ad

diti

onal

fin

anci

al r

esou

rces

bas

ed

on

exce

ptio

nal

deve

lopm

ents

of

th

e m

igra

tory

pre

ssur

e an

d re

late

d ch

ange

s to

ris

k le

vels

. Th

e re

serv

ed

allo

cati

ons

for

land

bo

rder

op

erat

iona

l ac

tivi

ties

m

ay

be u

sed

to e

nhan

ce g

reen

bor

der

surv

eilla

nce

acti

viti

es

and

bord

er

chec

ks

cove

ring

ad

diti

onal

op

erat

iona

l ar

eas

(not

in

clud

ed

unde

r op

erat

iona

l co

ncep

t)

affe

cted

by

ir

regu

lar

mig

rati

on

flow

. Th

e op

erat

iona

l fl

exib

ility

al

loca

ted

to

join

t m

arit

ime

oper

atio

ns

mig

ht

be

used

to

en

hanc

e on

goin

g op

erat

iona

l ac

tivi

ties

suc

h as

EPN

Tri

ton,

EPN

Po

seid

on S

ea,

and

EPN

Inda

lo.

Ope

rati

onal

Fle

xibi

lity

at e

xter

nal

air

bord

ers

conc

erns

th

e fl

uctu

atin

g m

igra

tory

pre

ssur

e th

at

vari

es

from

w

eek

to

wee

k.

Such

ph

enom

ena

are

iden

tifi

ed o

ften

at

the

last

mom

ent

befo

re a

ctiv

itie

s ar

e la

unch

ed o

r ev

en d

urin

g th

em.

Enha

nced

jo

int

oper

atio

ns

at

diff

eren

t ty

pes

of

bord

ers

(ind

icat

ive)

: -

JO

Foca

l Po

ints

La

nd;

- EP

N T

rito

n;

- EP

N P

osei

don

Sea

- EP

N In

dalo

-

JO A

lexi

s I a

nd II

LAN

D:

As a

bove

spe

cifi

ed u

nder

Foc

al P

oint

s Co

ncep

t M

oreo

ver,

the

JO

FP

2016

lan

d pr

ovid

ed o

pera

tion

al

supp

ort

for

rein

forc

emen

t of

the

GRC

-FYR

OM

, BG

R-

TUR,

BG

R-SR

B,

HRV

-SRB

an

d FI

N-R

US

bord

er

by

esta

blis

hing

8

new

Fo

cal

Poin

ts

as

wel

l as

by

pr

ovid

ing

addi

tion

al d

eplo

ymen

t of

hum

an r

esou

rces

an

d te

chni

cal m

eans

. SE

A:

As a

bove

spe

cifi

ed u

nder

EPN

Con

cept

AI

R:

As a

bove

spe

cifi

ed in

Pul

sar

Conc

ept

LAN

D:

As a

bove

spe

cifi

ed u

nder

Foc

al

Poin

ts C

once

pt

SEA:

As

abo

ve s

peci

fied

und

er E

PN

Conc

ept

AIR:

As

ab

ove

spec

ifie

d in

Pu

lsar

Co

ncep

t

0

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 106

D

G D

1 A

EN

The

rese

rved

ope

rati

onal

fle

xibi

lity

budg

et

has

ther

efor

e be

en

dist

ribu

ted

to

the

diff

eren

t jo

int

oper

atio

ns c

arri

ed o

ut a

t ai

rpor

ts

wit

h th

e ai

m

to

have

re

sour

ces

imm

edia

tely

ava

ilabl

e pe

r ea

ch o

f th

ose

acti

viti

es

whi

le

addi

tion

al

budg

et

can

be

late

r tr

ansf

erre

d be

twee

n di

ffer

ent

acti

viti

es

acco

rdin

g to

the

nee

d.

The

use

of

the

budg

et

will

be

tr

igge

red

by

emer

ging

ne

eds

iden

tifi

ed b

y Fr

onte

x or

dir

ectl

y by

th

e pa

rtic

ipat

ing

Mem

ber

Stat

es i

n co

urse

of

the

year

. Th

e ne

eds

may

en

com

pass

a

cert

ain

num

ber

of

irre

gula

r m

igra

nts

arri

ving

at

ce

rtai

n ai

rpor

ts,

new

co

nnec

tion

s et

c.

2.

Ris

k A

nal

ysis

Titl

e A

ctiv

ity

ID

Des

crip

tion

O

utpu

t pl

anne

d O

utpu

t de

liver

ed

Risk

H

R

Stra

tegi

c ri

sk

anal

ysis

pr

oduc

ts

serv

ices

and

ri

sk a

naly

sis

met

hodo

logy

RAU

-1

To

prov

ide

plat

form

s fo

r in

form

atio

n ex

chan

ge a

nd j

oint

an

alyt

ical

wor

k by

Fro

ntex

and

M

embe

r St

ates

in

or

der

to

gene

rate

an

d sh

are

in-d

epth

kn

owle

dge

and

up-t

o-da

te

situ

atio

nal

awar

enes

s ac

hiev

ed

also

th

roug

h th

e co

nsta

nt

deve

lopm

ent

of

met

hodo

logy

fo

r ri

sk a

naly

sis.

EDF-

ARA,

ED

F m

eeti

ngs,

An

nual

Ri

sk

Anal

ysis

pa

ckag

e,

Stak

ehol

ders

pa

rtic

ipat

ion

in t

he

Annu

al R

isk

Anal

ysis

pr

oces

s;

2 Ri

sk

Anal

ysis

Th

emat

ic

Mee

ting

s;

Regu

lar

mon

thly

pr

oduc

ts;

Upd

ates

of

si

tuat

ion

at

the

exte

rnal

bo

rder

s;

Spec

ialis

ed

EU

MS

capa

city

as

sess

men

t;

FRAN

: 4

mee

ting

s of

Fro

ntex

Ris

k An

alys

is N

etw

ork

(Apr

il,

June

, Se

ptem

ber,

D

ecem

ber)

w

ith

aver

age

part

icip

atio

n of

29

M

embe

r St

ates

/Sch

enge

n As

soci

ated

Co

untr

ies,

an

d Co

mm

issi

on,

EASO

an

d Eu

ropo

l. M

onit

orin

g of

the

qua

lity

and

tim

elin

ess

of

info

rmat

ion

uplo

ad.

Reso

lvin

g te

chni

cal

prob

lem

s an

d re

spon

ding

to

qu

erie

s.

All

FRAN

m

eeti

ngs

impl

emen

ted

as

plan

ned

prov

idin

g a

foru

m

for

disc

ussi

on o

n ir

regu

lar

mig

rato

ry t

rend

s an

d up

date

s on

RAU

act

ivit

ies.

4 F

RAN

Qua

rter

ly r

epor

ts i

ssue

d in

fu

ll an

d pu

blic

ve

rsio

ns.

Ri

sk

Anal

ysis

fo

r 20

16

issu

ed

in

full

and

publ

ic

vers

ions

. Pr

esen

tati

on

pack

ages

at

vari

ous

WPs

and

oth

er f

ora.

Mem

ber

Stat

es r

egul

arly

upd

ated

on

the

deve

lopm

ents

and

st

ate

of

play

of

th

e FR

AN

and

the

EDF-

RAN

in

form

atio

n ex

chan

ges.

Kn

owle

dge

on

conc

rete

re

port

ing

issu

es in

Mem

ber

Stat

es,

and

agre

emen

t on

The

follo

win

g ri

sks

w

ere

iden

tifi

ed i

n th

e be

ginn

ing

of

2016

1)

Mas

sive

arr

ival

s st

retc

h M

S re

sour

ces

The

pres

sure

st

arte

d to

de

crea

se

espe

cial

ly

duri

ng

Q2

2016

. Th

e qu

alit

y re

view

of

the

data

col

lect

ed i

n 20

16 w

ill b

e fi

nalis

ed

in

the

FRAN

An

nual

Re

port

by

th

e en

d Q

2 20

17.

So

me

of

the

flow

da

ta

espe

cial

ly i

n re

lati

on t

o in

tra-

Sche

ngen

mov

emen

ts c

onti

nued

to

be

sh

ared

on

bi

late

ral

or

mul

tila

tera

l (b

ut n

ot o

n an

EU

-w

ide)

ba

sis

amon

g M

embe

r

13.1

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 107

D

G D

1 A

EN

Met

hodo

logy

fo

r ca

paci

ty

asse

ssm

ent;

TH

B H

andb

ook

pack

age;

Th

emat

ic

wor

ksho

ps w

ith

THB

expe

rts

the

way

to

solv

e th

em i

n th

e fu

ture

. FR

AN A

nnua

l Su

rvey

con

duct

ed i

n M

ay-J

une.

Pre

sent

atio

n of

the

An

nual

FRA

N r

epor

t fi

ndin

gs i

n th

e Ju

ne m

eeti

ng,

and

full

repo

rt d

istr

ibut

ed in

Sep

tem

ber.

G

uest

Ana

lyst

wor

ksho

p w

ith

repr

esen

tati

ves

of 6

M

embe

r St

ates

on

In

tra-

Sche

ngen

da

ta

colle

ctio

n.

Cons

ulta

tion

to

as

sess

th

e ex

pect

ed

deve

lopm

ent

path

s fo

r th

e sc

enar

ios

on b

orde

r m

anag

emen

t fo

r AR

A 20

17,

incl

udin

g co

nsul

tati

on e

xerc

ise/

wor

ksho

p w

ith

sele

cted

M

embe

r St

ates

an

d ot

her

exte

rnal

st

akeh

olde

rs (

EEAS

, U

NH

CR,

FRA,

EAS

O).

ED

F-RA

N:

Four

m

eeti

ngs

of

the

Euro

pean

U

nion

D

ocum

ent-

Frau

d Ri

sk

Anal

ysis

N

etw

ork

(Feb

ruar

y,

May

, Se

ptem

ber,

D

ecem

ber)

w

ith

the

aver

age

part

icip

atio

n of

25

M

embe

r St

ates

/Sch

enge

n As

soci

ated

Cou

ntri

es,

and

Com

mis

sion

, Eu

ropo

l an

d In

terp

ol.

Gue

st

Anal

yst

wor

ksho

p w

ith

the

part

icip

atio

n of

8 M

embe

r St

ates

to

supp

ort

upda

te

of t

he H

andb

ook

on I

mpo

stor

Ris

k Pr

ofile

s. D

igit

al

vers

ion

of

the

Han

dboo

k al

so

mad

e av

aila

ble

on

iFAD

O.

EDF-

ARA

2016

dra

wn

up a

s pl

anne

d. R

egul

ar

inco

rpor

atio

n of

ana

lysi

s on

doc

umen

t fr

aud

in F

RAN

Q

uart

erly

rep

orts

and

mon

thly

ana

lyti

cal

outp

uts,

as

rele

vant

. In

crea

sed

qual

ity

of

and

enha

nced

in

form

atio

n co

llect

ed t

hrou

gh t

he F

RAN

and

ED

F-RA

N

netw

ork

as

the

basi

s fo

r be

tter

qu

alit

y Fr

onte

x re

port

s. U

pdat

e is

sue

and

dist

ribu

tion

of

Han

dboo

k on

Impo

stor

Ris

k Pr

ofile

s.

THB

Expe

rt G

roup

: di

d no

t to

ok p

lace

due

to

the

unav

aila

bilit

y of

hum

an r

esou

rces

. In

add

itio

n, t

he

Han

dboo

k on

Ris

k Pr

ofile

s on

Tra

ffic

king

in

Hum

an

Bein

gs

2015

(L

imit

ed),

w

as

not

upda

ted

due

to

unav

aila

bilit

y of

hum

an r

esou

rces

. In

lin

e w

ith

the

deve

lopm

ents

of

the

draf

t EB

CG

regu

lati

on a

nd f

ollo

win

g it

s ad

opti

on,

RAU

has

bee

n ta

sked

wit

h th

e la

unch

of

deve

lopi

ng t

his

new

wor

k ar

ea.

As

resu

lt,

the

follo

win

g un

plan

ned

outp

uts

wer

e de

liver

ed:

Ea

rly

enga

gem

ent

wit

h M

embe

r St

ates

on

th

e de

velo

pmen

t of

th

e Vu

lner

abili

ty

Asse

ssm

ent

conc

ept

and

proc

ess,

in

th

e fr

amew

ork

of

four

Vu

lner

abili

ty

Asse

ssm

ent

mee

ting

s (M

ay,

July

,

Stat

es

wit

hout

Fr

onte

x in

volv

emen

t.

2)

New

foc

us o

n in

tra-

EU a

nd

intr

a-Sc

heng

en

mov

emen

ts

FX

has

col

lect

ed d

ata

on i

ntra

-Sc

heng

en

mov

emen

ts

on

mon

thly

ba

sis

sinc

e 20

14.

How

ever

som

e M

S co

ntin

ued

to

chal

leng

e th

is a

nd r

efra

in f

rom

re

port

ing

for

polit

ical

rea

sons

. Al

so

som

e M

S ha

ve

tech

nica

l di

ffic

ulti

es.

Fron

tex

deve

lope

d th

e re

port

ing

tem

plat

e fu

rthe

r in

201

6 to

fac

ilita

te t

he w

ork

done

by

MS.

The

new

reg

ulat

ion

clar

ifie

d an

d st

reng

then

ed

Fron

tex

role

re

gard

ing

data

co

llect

ion

and

anal

ysis

of

intr

a-Sc

heng

en f

low

dat

a.

3)

Focu

s on

do

cum

ent

frau

d

Th

e sc

ope

and

the

outp

uts

of F

X do

cum

ent

frau

d re

late

d w

ork

cont

inue

s to

be

limit

ed d

ue t

o lim

ited

H

R.

How

ever

, th

e H

andb

ook

on I

mpo

stor

s an

d th

e jo

int

wor

k ki

cked

off

on

Syri

an

frau

dule

nt

docu

men

ts

wer

e su

ffic

ient

to

keep

mos

t M

embe

r St

ates

sa

tisf

ied

wit

h th

e ED

F ac

tivi

ties

, th

ough

al

so

the

envi

sage

d m

onth

ly

stat

isti

cal

over

view

/acc

ess

to

inte

ract

ive

data

da

shbo

ards

ha

d to

be

po

stpo

ned

to

an

unde

fine

d fu

ture

due

to

othe

r pr

iori

ties

.

4)

Ear

lier

annu

al f

igur

es a

nd

the

ARA

Th

is

risk

m

ater

ialis

ed

to

the

limit

ed e

xten

t in

the

beg

inni

ng

of

2016

w

hen

ther

e w

as

a co

nfus

ion

in t

he p

ublic

bet

wee

n

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 108

D

G D

1 A

EN

Augu

st,

Nov

embe

r) w

ith

aver

age

part

icip

atio

n of

28

Mem

ber

Stat

es/S

chen

gen

Asso

ciat

ed C

ount

ries

and

Co

mm

issi

on.

Addi

tion

ally

, on

e m

eeti

ng

rela

ted

to

Vuln

erab

ility

As

sess

men

t te

stin

g (S

epte

mbe

r).

Furt

her

the

firs

t m

eeti

ng o

f Vu

lner

abili

ty A

sses

smen

t N

etw

ork

(Dec

embe

r).

Se

ttin

g up

of

th

e co

ncep

tual

fr

amew

ork

of

the

Com

mon

Vu

lner

abili

ty

Asse

ssm

ent

Met

hodo

logy

(o

bjec

tive

cri

teri

a an

d ob

ject

ive

indi

cato

rs)

adop

ted

by

the

Man

agem

ent

Boar

d in

N

ovem

ber.

An

nual

Im

plem

enta

tion

Pl

an

2017

pr

esen

ted

to

the

Man

agem

ent

Boar

d.

Esta

blis

hmen

t of

th

e Vu

lner

abili

ty A

sses

smen

t ne

twor

k an

d or

gani

sati

on o

f it

s fi

rst

mee

ting

in

Dec

embe

r 20

16.

Dev

elop

men

t of

Te

rms

of R

efer

ence

and

wor

king

pro

cedu

res

(Q4)

. Re

solv

ing

tech

nica

l pr

oble

ms

and

resp

ondi

ng

to

quer

ies.

the

num

ber

of

IBC

dete

ctio

ns

and

the

num

ber

of

irre

gula

r m

igra

nts

that

arr

ived

to

the

EU

in 2

015.

5)

Dis

rupt

ions

in

THB

rela

ted

anal

ytic

al w

ork

Ther

e w

ere

dela

ys

in

the

recr

uitm

ent

of

the

dedi

cate

d FT

E, t

hus

the

reso

urce

was

not

av

aila

ble

in

2016

. Th

eref

ore,

th

e H

andb

ook

on

THB

vict

im

prof

iles

was

no

t up

date

d in

20

16.

In a

ddit

ion,

the

fol

low

ing

risk

em

erge

d in

the

cou

rse

of 2

016

The

prep

arat

ion

and

adop

tion

of

th

e EB

CG

regu

lati

on

and

assi

gnm

ent

of o

ne o

f th

e ne

w

prio

rity

are

as o

f th

e re

gula

tion

to

RA

U

has

mea

nt

inte

nsif

ied

wor

kloa

d fo

r th

e st

aff

of

the

unit

, to

ta

ke

over

im

port

ant

obje

ctiv

es

and

task

s no

t in

clud

ed

in

the

prog

ram

min

g do

cum

ent.

N

o de

dica

ted

staf

f co

uld

be

recr

uite

d fo

r th

ese

new

pr

iori

tize

d ta

sks

unti

l D

ecem

ber

2016

, an

d al

l pr

epar

ator

y w

ork

was

ca

rrie

d ou

t by

ex

isti

ng

reso

urce

s.

Real

loca

tion

of

exis

ting

sta

ff t

o th

is n

ew t

ask

has

impa

cted

on

the

deliv

erab

les

and

tim

elin

ess

of r

egul

ar o

utpu

ts e

spec

ially

in

the

seco

nd s

emes

ter

2016

.

The

high

pol

itic

al p

ress

ure

for

imm

edia

te

resu

lts

conc

erni

ng

Vuln

erab

ility

As

sess

men

t pu

shed

for

war

d th

e st

art

of t

he

wor

k on

th

e VA

co

ncep

t,

met

hodo

logy

, an

d w

ork

plan

m

uch

in a

dvan

ce o

f th

e fo

rmal

ad

opti

on

of

EBCG

re

gula

tion

.

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 109

D

G D

1 A

EN

This

en

able

d th

e ad

opti

on

of

the

Com

mon

Vu

lner

abili

ty

Asse

ssm

ent

met

hodo

logy

in

pr

oxim

ity

to t

he a

dopt

ion

of t

he

EBCG

Reg

ulat

ion,

how

ever

has

in

crea

sed

the

risk

s as

soci

ated

to

ins

uffi

cien

t co

nsol

idat

ion

of

the

wor

k pe

rfor

med

.

O

pera

tion

al

risk

ana

lysi

s se

rvic

es a

nd

prod

ucts

RAU

-2

Ope

rati

onal

an

alys

is

prod

ucts

an

d se

rvic

es

are

deliv

ered

in

or

der

to

prov

ide

situ

atio

n aw

aren

ess

and

advi

ce

for

the

plan

ning

im

plem

enta

tion

m

onit

orin

g an

d ev

alua

tion

of

jo

int

oper

atio

ns,

pilo

t pr

ojec

ts

and

EBG

T.

Risk

An

alys

is

inpu

t fo

r JO

pl

anni

ng,

incl

. AB

T pl

anni

ng

and

impl

emen

tati

on

(AO

D);

Ris

k An

alys

is

inpu

ts

to

JO

impl

emen

tati

on

and

eval

uati

on;

Risk

An

alys

is

Inpu

t to

EBG

T pr

oces

ses;

FL

O

GRC

In

tel:

co

llect

ion

of

oper

atio

nal

inte

llige

nce/

info

rmat

ion

from

th

e op

erat

iona

l ar

eas;

Su

ppor

t an

d m

anag

emen

t of

de

brie

fing

act

ivit

ies

in

JO;

AB-R

AN

mee

ting

s;

Stru

ctur

ed

info

rmat

ion

exch

ange

in

pl

ace;

IO

wor

ksho

ps

The

follo

win

g JO

s an

d PP

s w

ere

supp

orte

d by

RAU

in

2016

:

JO T

rito

n 20

15,

FOA

2016

SE

LAN

D,

FOA

2016

WB

LAN

D,

COO

RDIN

ATIO

N P

OIN

TS 2

016,

FPO

LAN

D 2

016,

AL

EXIS

I &

II

2016

, PE

GAS

US,

FPO

AIR

201

6, V

EGA

CHIL

DRE

N

2016

, JO

EP

N

TRIT

ON

20

16,

JO

EPN

PO

SEID

ON

20

16,

JO

EPN

M

iner

va

2016

, JO

EP

N

IND

ALO

201

6, J

O E

PN F

ocal

Poi

nts

Sea

2016

, JO

EPN

H

era

2016

, Po

seid

on

Rapi

d In

terv

enti

on

(28

Dec

embe

r 20

15 t

ill 2

6 M

arch

201

6 th

en e

xten

ded

till

31

May

20

16),

JO

FO

A BC

P 20

16

Land

, JO

Fo

cal

Poin

ts A

ir R

egul

ar O

ffic

ers

2016

, JO

Eur

ocup

201

6.

The

oper

atio

nal

anal

ysts

su

ppor

ted

the

join

t op

erat

ions

in

th

e pr

epar

ator

y ph

ase,

du

ring

th

e im

plem

enta

tion

and

in

the

eval

uati

on o

f ea

ch j

oint

op

erat

ion

and

Rapi

d In

terv

enti

on.

In

pa

rtic

ular

, du

ring

th

e pr

epar

ator

y ph

ase

they

pr

ovid

ed t

he a

naly

tica

l as

sess

men

ts t

hat

serv

ed a

s a

foun

dati

on f

or t

he p

lann

ing

and

late

r fo

r th

e dr

afti

ng

of

the

oper

atio

nal

plan

in

re

lati

on

to

the

iden

tifi

cati

on

of

the

oper

atio

nal

conc

ept,

th

e de

fini

tion

of

the

oper

atio

nal

area

, th

e du

rati

on a

nd

peri

od o

f th

e JO

, an

d pr

ovid

ing

know

ledg

e ba

sis

for

the

depl

oym

ent

of a

sset

s an

d ex

pert

s. I

n ad

diti

on,

they

pro

vide

d th

eir

inpu

t in

the

def

init

ion

of t

he

reso

urce

s,

stru

ctur

e an

d pr

oces

ses

that

re

late

to

in

telli

genc

e, a

nd s

uppo

rted

the

neg

otia

tion

wit

h th

e M

embe

r St

ates

. D

urin

g th

e im

plem

enta

tion

of

the

join

t op

erat

ions

an

d th

e ra

pid

inte

rven

tion

the

ope

rati

onal

ana

lyst

s pr

ovid

ed

regu

lar

anal

ytic

al

repo

rts,

w

ith

thre

e di

stin

ct s

et o

f ad

dres

sees

, th

e bi

-wee

kly

anal

ytic

al

repo

rts

for

the

proj

ect

team

and

the

coo

rdin

atio

n

Ava

ilabi

lity

of s

kille

d ex

pert

s fo

r de

brie

fing

act

ivit

ies

in J

Os

The

lack

of

sk

illed

de

brie

fing

ex

pert

s in

JO

re

mai

ned

a pr

oble

m t

hrou

ghou

t 20

16.

This

in

clud

ed

also

w

ithd

raw

al

of

SGO

S af

ter

sele

ctio

n,

to

be

depl

oyed

as

debr

iefi

ng a

dvis

ors

in

JOs.

As

a

cons

eque

nce:

in

in

crea

sing

num

ber

of d

ebri

efin

g te

ams,

re

lianc

e on

gu

est

offi

cers

who

did

not

hav

e th

e re

quir

ed

skill

s,

and

follo

win

g in

crea

sing

w

orkl

oad

on

oper

atio

nal

anal

ysts

, m

ento

ring

, an

d co

ntro

lling

the

de

brie

fing

tea

m,

less

acc

urat

e in

form

atio

n fo

r ri

sk a

naly

sis.

.

Pr

oper

m

anag

emen

t of

de

brie

fing

act

ivit

ies

rela

ted

to

lack

of

debr

iefi

ng a

dvis

or

This

ri

sk

mat

eria

lised

in

th

e be

ginn

ing

of

2016

w

hile

th

e st

aff

recr

uite

d to

per

form

thi

s fu

ncti

on j

oine

d la

ter

in 2

016.

A

B-RA

N M

eeti

ngs

Som

e M

S/SA

C (a

ppro

x.

one

thir

d)

chan

ged

thei

r re

pres

enta

tive

s to

AB-

RAN

. Th

is

crea

tes

prob

lem

s in

sm

ooth

fl

ow o

f m

eeti

ngs

and

netw

ork

acti

vity

.

22

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 110

D

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1 A

EN

stru

ctur

e of

the

ope

rati

on s

uch

as t

he I

CC,

the

bi-

wee

kly

anal

ytic

al b

rief

ing

for

Fron

tex

man

agem

ent

and

inte

rnal

st

akeh

olde

rs

and

the

bi-w

eekl

y an

alyt

ical

upd

ates

for

the

exp

erts

sec

onde

d in

the

op

erat

iona

l ar

eas.

In

the

sour

ce o

f th

e ye

ar a

tw

o-pa

ge d

edic

ated

pro

duct

was

dev

elop

ed t

o be

sha

red

wit

h ot

her

acto

rs i

n th

e op

erat

iona

l ar

ea:

Wee

kly

Anal

ytic

al

Ove

rvie

w.

In

addi

tion

, se

vera

l ad

-hoc

re

port

s w

ere

draf

ted

on s

peci

fic

them

es,

whe

neve

r th

is w

as c

onsi

dere

d ap

prop

riat

e.

Ope

rati

onal

an

alys

ts

and

FLO

In

telli

genc

e Co

mpo

nent

st

aff

part

icip

ated

in

op

erat

iona

l m

eeti

ngs

on p

lann

ing,

kic

k of

f, b

rief

ings

/tra

inin

gs

and

eval

uati

on

of

JOs

cond

ucte

d in

th

e re

gion

co

vere

d.

Dur

ing

2016

RAU

iss

ued

anal

ytic

al r

epor

ts f

or t

he

plan

ning

and

eva

luat

ion

of j

oint

ope

rati

ons

as w

ell

as r

egul

ar p

erio

dica

l an

alyt

ical

rep

orts

add

ress

ed t

o va

riou

s st

akeh

olde

r gr

oups

(O

pera

tion

al

Anal

ytic

al

Brie

f,

Ope

rati

onal

An

alyt

ical

re

port

, O

pera

tion

al

Anal

ytic

al

Upd

ate)

du

ring

th

e im

plem

enta

tion

of

op

erat

ions

and

ad

hoc

repo

rts

as r

elev

ant

(Ana

lyti

cal

War

ning

for

Ope

rati

ons,

JO

Bri

efin

g N

otes

). I

n th

e co

urse

of

20

16

a ne

w

type

of

re

gula

r pe

riod

ical

re

port

w

as

laun

ched

W

eekl

y An

alyt

ical

O

verv

iew

m

eeti

ng t

he n

eeds

of

all

acto

rs i

n th

e op

erat

iona

l ar

ea,

incl

udin

g e.

g. E

URT

F, E

UN

AVFO

RMED

, N

ATO

. In

ad

diti

on,

regu

lar

tailo

red

peri

odic

al

anal

ytic

al

repo

rtin

g fr

om k

ey o

pera

tion

al a

reas

was

pro

vide

d to

IP

CR a

nd IS

AA.

JO

RA t

empl

ates

wer

e el

abor

ated

for

the

pur

pose

of

oper

atio

nal r

epor

ting

.

Resp

onse

s ba

sed

on

anal

ytic

al

find

ings

w

ere

prov

ided

to

nu

mer

ous

stak

ehol

ders

up

on

requ

est.

Ad

vice

an

d up

date

on

th

e im

pact

of

ge

opol

itic

al

deve

lopm

ents

in

ke

y tr

ansi

t co

untr

ies,

on

th

e op

erat

iona

l re

spon

se

was

pr

ovid

ed

as

need

ed/r

eque

sted

.

Situ

atio

n aw

aren

ess

at

the

exte

rnal

ai

r bo

rder

s pr

ovid

ed a

s in

put

to r

egul

ar a

nd a

d ho

c op

erat

iona

l an

alys

is,

and

for

info

rmat

ion

of F

ront

ex M

anag

emen

t in

Wee

kly

Ope

rati

onal

Bri

efin

gs.

Onc

e th

e Pu

lsar

Dat

a co

llect

ion

is t

rans

ferr

ed t

o JO

RA,

acce

ss

righ

ts

to

MS/

SAC

will

be

pr

ovid

ed

only

to

on

e or

ex

cept

iona

lly

two

desi

gnat

ed

nati

onal

re

pres

enta

tive

s pe

r M

S/SA

C w

ho

need

to

be

pe

rman

ent

mem

bers

of

the

AB-

RAN

. H

o sti

ng

auth

orit

ies

sens

itiv

itie

s ha

mpe

ring

in

telli

genc

e co

llect

ion

and

risk

an

alys

is

Oft

en h

osti

ng a

utho

riti

es d

urin

g JO

s ha

mpe

r th

e po

ssib

ility

to

ac

cess

in

form

atio

n.

This

ha

ppen

s fo

r is

sues

th

at

are

cons

ider

ed s

ensi

tive

or

for

the

lack

of

un

ders

tand

ing

of

the

wor

k ca

rrie

d ou

t at

Fro

ntex

. In

ca

se

the

oper

atio

nal

anal

yst

insi

sts

in

havi

ng

acce

ss

or

rem

ovin

g th

e fa

ctor

s th

at

ham

per

acce

ss

to

the

inte

llige

nce

requ

ired

, th

e ho

stin

g au

thor

itie

s re

act

by

redu

cing

th

e le

vel

of

coop

erat

ion

or

tryi

ng

to

limit

in

telli

genc

e ac

tivi

ties

in

th

e op

erat

iona

l are

a.

Redu

ctio

n of

an

alyt

ical

ca

pabi

litie

s du

e to

man

ning

of

the

EURT

F in

Ital

y an

d G

reec

e Th

e EU

RTF

conc

ept

requ

ires

the

pr

esen

ce i

n C

atan

ia a

nd P

irae

us

of

a RA

U

mem

ber

for

inte

llige

nce

issu

es.

Due

to

lack

of

de

dica

ted

staf

f an

d re

crui

tmen

t de

lays

, th

e pr

esen

ce o

f op

erat

iona

l an

alys

t in

EU

RTF

was

re

duce

d,

and

oper

atio

nal

anal

yst

wor

k at

HQ

w

as p

rior

itis

ed.

www.parlament.gv.at

11

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D

G D

1 A

EN

ABT

sup

port

Th

e As

sess

men

t fo

r O

pera

tion

al

Dep

loym

ent

was

pr

epar

ed i

n Se

ptem

ber

to f

acili

tate

the

pre

para

tion

of

AB

T.

Exec

utiv

e su

mm

ary

was

in

clud

ed

for

the

elab

orat

ion

of P

rogr

amm

ing

Doc

umen

t 20

17.

D

ebri

efin

g ac

tivi

ties

: In

201

6 in

the

fra

mew

ork

of t

he a

naly

tica

l in

put

to

join

t op

erat

ions

app

rox.

4 5

25 d

ebri

efin

g in

terv

iew

re

port

s w

ere

subm

itte

d to

Fr

onte

x;

3 92

6 in

se

a op

erat

ions

and

599

in

land

ope

rati

ons.

Bes

ides

tha

t 67

4 in

telli

genc

e of

fice

r re

port

s an

d 68

0 la

ndin

g re

port

s w

ere

mad

e an

d se

nt t

o Fr

onte

x Ri

sk A

naly

sis

Uni

t to

be

proc

esse

d.3

RAU

Deb

rief

ing

Advi

sors

(SN

E)

wer

e pr

ovid

ing

regi

onal

su

ppor

t to

th

e H

uman

In

telli

genc

e N

etw

ork

(HU

MIN

T).

In o

rder

to

enha

nce

regi

onal

coo

rdin

atio

n, o

ne o

f th

em w

as d

eplo

yed

in

Gre

ece

one

in I

taly

and

ano

ther

one

was

tas

ked

to

supp

ort

debr

iefi

ng

acti

viti

es

in

Spai

n,

Bulg

aria

, H

unga

ry a

nd I

taly

and

Gre

ece

base

d on

int

ellig

ence

ne

eds.

In

to

tal

they

w

ere

depl

oyed

du

ring

28

m

issi

ons

to m

any

oper

atio

nal

area

s (I

ndal

o, T

rito

n,

Min

erva

, Po

seid

on

Sea,

La

nd,

as

wel

l as

Fl

exib

le

Acti

viti

es)

whe

re

they

de

liver

ed

mor

e th

an

100

Deb

rief

ing

Acti

vity

Wor

ksho

ps in

volv

ing

abou

t 40

0 M

S ex

pert

s an

d na

tion

al o

ffic

ers

com

ing

from

dif

fere

nt

MS.

Re

gula

r co

ntac

ts

and

dire

ctio

n fo

r de

brie

fers

w

as

prov

ided

th

roug

h br

iefi

ng

mee

ting

s w

ith

oper

atio

nal a

naly

sts

and

wee

kly

vide

o co

nfer

ence

s.

In

addi

tion

an

Ex

tern

al

Deb

rief

ing

Expe

rt

was

co

ntra

cted

by

RA

U

(dur

ing

the

peri

od

June

to

D

ecem

ber

2016

) an

d ha

d 8

mis

sion

s to

se

vera

l op

erat

iona

l ar

eas

(Tri

ton/

It

aly,

Po

seid

on

Sea/

G

reec

e, F

lexi

ble

Acti

viti

es J

O/

Hun

gary

) an

d 2

in t

he

Fron

tex

Hea

dqua

rter

s.

The

Exte

rnal

D

ebri

efin

g Ex

pert

de

liver

ed

12

two-

day

wor

ksho

ps,

wit

h ap

prox

imat

ely

35

to

40

part

icip

ants

in

ea

ch

wor

ksho

p fr

om

seve

ral

MS

expe

rts

(scr

eeni

ng

and

debr

iefi

ng

expe

rts,

fi

nger

prin

t of

fice

rs,

docu

men

t ex

pert

s, F

SO,

team

lea

ders

) cu

ltur

al m

edia

tors

and

ot

her

Fron

tex

staf

f.

In o

rder

to

prov

ide

ongo

ing

supp

ort

to t

he d

ebri

efin

g ac

tivi

ties

in

the

hots

pots

, O

pera

tion

al A

naly

sts

on

rota

tion

un

dert

ook

mis

sion

s to

th

e EU

RTF

in

Ad

hoc

task

ing

O

pera

tion

al

anal

ysts

ov

erco

me

by u

npla

nned

tas

ks w

ith

shor

t de

adlin

es t

hat

impi

nge

on t

he

capa

city

to

expl

oit

to t

he f

ull

exte

nt in

form

atio

n ga

ther

ed.

N

o au

tom

atio

n of

ris

k an

alys

is

and

data

vis

ualis

atio

n La

ck o

f kn

owle

dge

man

agem

ent

syst

ems

that

ca

n au

tom

atiz

e an

alys

is

and

visu

alis

atio

n of

da

ta

and

anal

ytic

al

find

ings

. H

igh

relia

nce

on

man

ual

proc

essi

ng.

Wit

h gr

owin

g am

ount

of

data

, th

e an

alyt

ical

ou

tput

s be

com

e le

ss

accu

rate

an

d ti

me

cons

umin

g to

pro

duce

.

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EN

Ital

y.

The

Deb

rief

ing

Advi

sors

wer

e al

so d

eplo

yed

to

the

EURT

F O

ffic

e in

Cat

ania

as

a pa

rt o

f RA

U t

eam

re

spon

sibl

e fo

r op

erat

iona

l int

ellig

ence

gat

heri

ng.

Two

HU

MIN

T ne

twor

k m

eeti

ngs

orga

nise

d by

RA

U

took

pl

ace

at

FX

HQ

co

mpr

isin

g of

In

telli

genc

e O

ffic

ers,

Tea

m L

eade

rs o

f Jo

int

Deb

rief

ing

Team

s in

volv

ed i

n th

e ho

tspo

ts i

n Jo

int

Ope

rati

ons

Trit

on,

Inda

lo a

nd P

osei

don

2016

. Th

ese

mee

ting

s fo

cuse

d on

th

e im

plem

enta

tion

an

d ex

tens

ion

of

Pers

onal

D

ata

gath

erin

g th

roug

h de

brie

fing

int

ervi

ews

as a

m

atte

r of

pri

orit

y, w

ith

the

view

of

disc

ussi

ng n

eeds

an

d re

quir

emen

ts

for

HU

MIN

T an

d Pe

rson

al

Dat

a ga

ther

ing

and

to e

xcha

nge

best

pra

ctic

es.

EBG

T RA

U s

taff

too

k ca

re o

f th

e se

lect

ion

of S

econ

ded

Gue

st o

ffic

ers

for

the

debr

iefe

rs p

rofi

le,

mon

itor

ing

thei

r pe

rfor

man

ce

and

prov

idin

g br

iefi

ng/i

nfor

mat

ion

to

supp

ort

thei

r ac

tivi

ties

du

ring

dep

loym

ent.

The

sup

port

tha

t w

as p

rovi

ded

by

RAU

st

aff

incl

uded

ha

ving

re

gula

r vi

deo

conf

eren

ces

and

fiel

d m

ento

ring

an

d re

sult

ed

in

impr

oved

qua

lity

of r

epor

ting

fro

m S

GO

s.

RAU

sta

ff s

uppo

rted

TRU

Int

ellig

ence

Pro

fess

iona

ls

trai

ning

ev

ents

by

se

ndin

g an

an

alys

t fo

r th

e pl

anni

ng o

f tr

aini

ng a

ctiv

itie

s, t

he e

valu

atio

n of

the

tr

aine

es

and

prov

idin

g pr

esen

tati

on

on

the

late

st

issu

es

rela

ted

to

debr

iefi

ng

depl

oym

ents

in

jo

int

oper

atio

ns.

A

B-RA

N

Due

to

the

cont

inue

d lim

ited

geo

grap

hica

l an

d ti

me

limit

ed o

pera

tion

s at

air

bor

ders

, RA

U m

aint

aine

d si

tuat

iona

l aw

aren

ess

acro

ss t

he g

reat

er p

art

of t

he

exte

rnal

air

bor

ders

wit

h w

eekl

y re

port

ing

from

ove

r 10

0 ke

y EU

and

Sch

enge

n ai

rpor

ts u

sing

the

Pul

sar

Wee

kly

stat

isti

cal

data

col

lect

ion.

Rep

orts

bas

ed o

n th

e da

ta w

ere

prep

ared

by

RAU

and

sha

red

wit

h M

S an

d SA

C.

The

repo

rtin

g pr

oces

s w

as

furt

her

stre

ngth

ened

by

the

use

of a

naly

sts

from

27

MS/

SAC

at

tend

ing

the

tw

o m

eeti

ngs

of

the

Air

Bord

ers

Risk

An

alys

is N

etw

ork

(AB

-RAN

) ca

rrie

d ou

t du

ring

the

co

urse

of

th

e ye

ar,

whi

ch

allo

wed

fo

r th

e id

enti

fica

tion

and

sha

ring

of

emer

ging

tr

ends

ac

ross

th

e se

ctor

.

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EN

Thir

d Co

untr

y Ri

sk

Anal

ysis

Se

rvic

es

and

Prod

ucts

RAU

-3

Thir

d Co

untr

y Ri

sk

Anal

ysis

N

etw

orks

, th

ird

coun

try

mon

itor

ing

and

othe

r re

late

d ac

tivi

ties

are

the

pla

tfor

ms

and

mea

ns f

or a

cces

s an

d ex

chan

ge

of u

p to

dat

e in

form

atio

n an

d an

alys

is

wit

h an

d on

Th

ird

Coun

trie

s,

enab

ling

situ

atio

n aw

aren

ess

on

the

irre

gula

r m

igra

tion

si

tuat

ion

in

Thir

d Co

untr

ies

affe

ctin

g EU

ext

erna

l bo

rder

s.

WB-

RAN

AR

A,

WB-

RAN

Q

uart

erly

pa

ckag

es;

WB-

RAN

m

eeti

ngs

and

wor

ksho

ps;

EaP-

RAN

m

eeti

ngs

and

wor

ksho

ps

EaP-

ARA

and

EaP

Qua

rter

ly p

acka

ges;

AF

IC

mee

ting

s an

d w

orks

hops

; AF

IC

repo

rt p

acka

ge;

TU-

RAN

mee

ting

s; T

U-

RAN

AR

A an

d TU

-RA

N

Qua

rter

ly

pack

ages

; Th

ird

Coun

try

Mon

itor

ing

incl

uded

in

regu

lar

anal

ytic

al

prod

ucti

on

Part

icip

atio

n in

re

leva

nt

ILO

ne

twor

k m

eeti

ngs;

WB-

RAN

: Ex

pert

M

eeti

ng

(Mar

ch)

wit

h th

e pa

rtic

ipat

ion

of 2

7 ex

pert

s fr

om t

he M

S, 1

2 fr

om t

he

Wes

tern

Bal

kan

coun

trie

s an

d 1

from

the

Eur

opea

n Co

mm

issi

on.

WB

Annu

al A

naly

tica

l Re

view

mee

ting

w

ith

the

part

icip

atio

n of

12

ex

pert

s fr

om

WB

coun

trie

s an

d 4

Mem

ber

Stat

es

and

end

of

year

pl

anni

ng m

eeti

ng w

ith

the

part

icip

atio

n of

exp

erts

fr

om t

he W

este

rn B

alka

n co

untr

ies.

Gue

st A

naly

st

Wor

ksho

p in

Feb

ruar

y w

ith

part

icip

atio

n of

Ser

bia

and

the

form

er

Yugo

slav

Re

publ

ic

of

Mac

edon

ia.

Wes

tern

Bal

kans

Ris

k An

alys

is N

etw

ork

Stud

y Vi

sit

to

Serb

ia

held

in

Ju

ne

wit

h pa

rtic

ipat

ion

of

the

repr

esen

tati

ves

of B

osni

a an

d H

erze

govi

na,

Koso

vo,

the

form

er

Yugo

slav

Re

publ

ic

of

Mac

edon

ia,

Mon

tene

gro

and

Serb

ia.

O

ne

Cros

s Bo

rder

Cr

ime

wor

ksho

p (J

anua

ry)

to

laun

ch t

he d

ata

colle

ctio

n on

the

ind

icat

or r

elat

ed

to f

irea

rms

wit

h th

e pa

rtic

ipat

ion

of e

xper

ts f

rom

th

e re

gion

.

Info

rmat

ion

exch

ange

sy

stem

op

erat

iona

l an

d en

ablin

g pr

oduc

tion

of

peri

odic

al r

epor

ts:

WB-

RAN

An

nual

Ri

sk

Anal

ysis

(f

ull

and

publ

ic v

ersi

ons)

, An

nual

Br

ief,

an

d An

nual

In

dica

tors

ov

ervi

ew

tran

slat

ed t

o th

ree

lang

uage

s of

the

reg

ion.

Fou

r W

B Q

uart

erly

rep

orts

, fu

ll an

d pu

blic

rel

ease

ver

sion

s av

aila

ble

on t

he w

ebsi

te.

Follo

win

g th

e in

trod

ucti

on

of t

he r

epor

ting

on

the

fire

arm

s in

dica

tor,

inc

lusi

on

repo

rtin

g an

d an

alys

is o

f th

is a

spec

t of

cro

ss b

orde

r cr

ime

in t

he r

egul

ar a

nd a

d ho

c re

port

ing

on t

he

regi

on.

Incr

ease

d kn

owle

dge

on

the

mig

rato

ry

situ

atio

n in

the

reg

ion

enab

ling

qual

ity

cont

ribu

tion

s on

th

e re

gion

to

ge

nera

l an

d sp

ecif

ic

peri

odic

al

repo

rtin

g,

mon

thly

co

ntri

buti

ons

to

the

Post

Vi

sa

Libe

ralis

atio

n M

onit

orin

g M

echa

nism

ow

ned

by E

ASO

. Fe

edba

ck

to

WB-

RAN

pa

rtne

rs

and

FRAN

on

th

e de

velo

pmen

ts.

Incr

ease

d vi

sibi

lity

of

the

netw

ork

amon

g in

tern

atio

nal

orga

nisa

tion

s in

th

e re

gion

. W

orks

hop

to l

aunc

h th

e jo

int

anal

ytic

al w

ork

on t

he

elab

orat

ion

of

the

Han

dboo

k on

th

e O

pera

tion

alis

atio

n of

Co

mm

on

Risk

In

dica

tors

, de

dica

ted

to

the

Wes

tern

Ba

lkan

s an

d Ea

ster

n Eu

rope

an B

orde

rs.

Redu

ced

will

ingn

ess

to

acti

vely

par

tici

pate

in

regi

onal

RA

Ns

N

etw

ork

mem

bers

w

ere

disa

ppoi

nted

wit

h th

e fa

ct t

hat

regu

lar

data

co

llect

ion

and

anal

ytic

al

acti

viti

es

on

cros

s-bo

rder

cri

me

was

not

lau

nche

d,

alth

ough

the

pre

para

tory

wor

k on

in

dica

tors

w

as

fina

lised

.

Net

wor

k m

embe

rs

had

expr

esse

d th

eir

wis

h to

ge

t an

alyt

ical

pr

oduc

ts

mor

e fr

eque

ntly

th

an

on

quar

terl

y ba

sis,

th

at

is,

a m

onth

ly

stat

isti

cal

repo

rt

cove

ring

ke

y de

velo

pmen

ts.

Fron

tex

was

not

ab

le

to

deliv

er

due

to

othe

r pr

iori

ties

an

d th

e la

unch

of

m

onth

ly r

epor

ts w

as p

ostp

oned

to

201

7.

Fa

ilure

to

mee

t th

e de

adlin

es

asso

ciat

ed

wit

h re

gula

r re

port

s of

reg

iona

l RA

Ns

Fron

tex

faile

d to

de

liver

on

se

vera

l oc

casi

ons’

ti

mel

y re

gion

al

prod

ucts

, bo

th

prot

ecti

vely

m

arke

d an

d PV

s.

Som

e of

the

del

ays

wer

e du

e to

no

n-ti

mel

y pr

ovis

ion

of d

ata

by

part

icip

atin

g th

ird

coun

trie

s,

som

e w

ere

due

to

Fron

tex

limit

ed

hum

an

reso

urce

s ca

paci

ty

due

to

unfo

rese

en

wor

kloa

d an

d ot

her

prio

riti

es.

.

Shif

ting

or

ne

w

prio

riti

es

of

the

unit

and

lac

k of

ade

quat

e st

aff

An

alyt

ical

and

all-

sour

ces

base

d th

ird

coun

try

mon

itor

ing

had

to

be g

iven

a l

ower

pri

orit

y du

e to

hi

gh

num

ber

of

ad

hoc

task

s.

Nei

ther

th

e al

read

y ov

er-d

ue

9.5

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 114

D

G D

1 A

EN

EB-R

AN

: Ex

pert

M

eeti

ng

(Mar

ch)

wit

h th

e pa

rtic

ipat

ion

of 2

3 ex

pert

s fr

om M

S, o

ne e

xper

t fo

rm

EUBA

M,

elev

en E

aP r

epre

sent

ativ

es o

f Ea

P co

untr

ies

and

EB-R

AN c

ount

ries

. In

coo

rdin

atio

n w

ith

IEC

and

East

ern

Part

ners

hip

team

im

plem

enti

ng

the

acti

viti

es o

f Ea

ster

n Pa

rtne

rshi

p pr

ojec

t.

Info

rmat

ion

exch

ange

op

erat

iona

l an

d en

ablin

g pr

oduc

tion

of

peri

odic

al r

epor

ts:

East

ern

Euro

pean

Bo

rder

s An

nual

Ri

sk

Anal

ysis

(f

ull

and

publ

ic

vers

ions

) el

abor

ated

w

ith

the

supp

ort

of

gues

t an

alys

t fr

om F

inla

nd a

nd U

krai

ne.

Ann

ual

repo

rt

tran

slat

ed i

nto

Russ

ian,

wit

h th

e su

ppor

t of

EB-

RAN

gu

est

anal

ysts

fr

om

Ukr

aine

an

d M

oldo

va.

4 EB

Q

uart

erly

rep

orts

(Fu

ll an

d pu

blic

ver

sion

s av

aila

ble

on t

he w

ebsi

te).

W

orks

hop

to l

aunc

h th

e jo

int

anal

ytic

al w

ork

on t

he

elab

orat

ion

of

the

Han

dboo

k on

th

e O

pera

tion

alis

atio

n of

Co

mm

on

Risk

In

dica

tors

, de

dica

ted

to

the

Wes

tern

Ba

lkan

s an

d Ea

ster

n Eu

rope

an B

orde

rs.

AFI

C: T

hree

AFI

C w

orks

hops

(M

arch

-Gha

na,

June

- M

auri

tani

a, S

epte

mbe

r–W

arsa

w)

to s

et u

p th

e ne

w

plat

form

fo

r in

form

atio

n ex

chan

ge

and

for

join

t an

alyt

ical

wor

k ai

min

g at

del

iver

ing

the

AFIC

Joi

nt

Repo

rt 2

016.

The

EU

Lia

ison

Off

icer

s’ M

eeti

ng i

n th

e fr

amew

ork

of

the

Afri

ca-F

ront

ex

Inte

llige

nce

Com

mun

ity

(AFI

C)

orga

nise

d in

D

ecem

ber

in

Las

Palm

as

wit

h th

e pa

rtic

ipat

ion

of

22

LOs

form

M

embe

r St

ates

. J

oint

Rep

ort

2016

, Co

ntin

uati

on o

f AF

IC r

epor

ting

via

CIR

CABC

. La

unch

of

new

pro

duct

; AF

IC M

onth

ly i

n EN

and

FR

vers

ion,

as

feed

back

to

the

anal

ytic

al c

omm

unit

y.

TU-R

AN

: In

201

6,

a nu

mbe

r of

mee

ting

s w

ere

held

in

Turk

ey w

ithi

n th

e fr

amew

ork

of T

U-R

AN.

An

Expe

rt

Mee

ting

(w

ith

Turk

ey,

Fron

tex

and

thre

e ne

ighb

ouri

ng M

embe

r St

ates

onl

y) w

as h

eld

in M

ay

whi

le a

Joi

nt A

naly

tica

l Se

ssio

n to

pre

pare

for

the

An

nual

Re

port

20

17

was

he

ld

in

Nov

embe

r.

RAU

en

gage

s w

ith

seve

n Tu

rkis

h bo

rder

m

anag

emen

t re

late

d en

titi

es,

i.e.

Tu

rkis

h Bo

rder

M

anag

emen

t D

epar

tmen

t (B

MD

), D

irec

tora

te G

ener

al f

or M

igra

tion

M

anag

emen

t (D

GM

M),

Tur

kish

Nat

iona

l Po

lice

(TN

P),

upda

te o

f th

e m

etho

dolo

gy n

or

the

revi

ew

of

the

plan

ned

prod

uct

port

folio

did

not

tak

e pl

ace.

Li

ngui

stic

ba

rrie

rs

prev

enti

ng

us f

rom

eng

agin

g w

ith

rele

vant

ex

pert

s fr

om r

egio

nal R

AN

s Th

is r

isk

was

mit

igat

ed t

o th

e ex

tent

po

ssib

le

thro

ugh

inte

rpre

tati

on

(AFI

C,

EaP,

an

d TU

-RAN

) du

ring

the

mee

ting

s of

th

e im

pact

ed

regi

onal

ri

sk

anal

ysis

ne

twor

ks.

Also

an

in

crea

sing

nu

mbe

r of

pr

oduc

ts

wer

e tr

ansl

ated

in

diff

eren

t EU

an

d no

n-EU

la

ngua

ges

to

faci

litat

e th

e jo

int

wor

k an

d sh

arin

g of

th

e ge

nera

ted

know

ledg

e in

thi

rd c

ount

ries

. Po

or

or

limit

ed

acce

ss

to

rele

vant

in

form

atio

n so

urce

s in

thi

rd c

ount

ries

RA

U

i s

incr

easi

ngly

in

vite

d to

jo

in d

iffe

rent

EU

mis

sion

s, t

hus

prov

idin

g m

ore

oppo

rtun

itie

s fo

r di

rect

acc

ess

to d

ata.

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 115

D

G D

1 A

EN

Turk

ish

Coas

t G

uard

(TC

G),

Tur

kish

Jan

darm

a, a

nd

Turk

ish

Cust

oms.

Tur

key-

EU b

orde

rs –

Fea

ture

d ri

sk

anal

ysis

fo

r 20

16

rele

ased

in

M

ay,

and

Stat

isti

cal

Anne

x in

Sep

tem

ber.

TC

M:

Resu

lts

of r

egul

ar t

hird

cou

ntry

mon

itor

ing

incl

uded

in

re

gula

r re

port

s an

d ad

ho

c br

iefi

ngs

tailo

red

to

the

need

s of

Fr

onte

x an

d EU

le

vel

stak

ehol

ders

. Te

stin

g an

d de

sign

of

so

cial

m

edia

an

alys

is s

ervi

ce t

ailo

red

to

EU b

orde

rs’

anal

ytic

al

need

s, r

esul

ting

in

the

deliv

ery

of a

soc

ial

med

ia

land

scap

e re

port

and

mon

thly

mon

itor

ing

of s

elec

ted

area

s ba

sed

on it

s fi

ndin

gs.

Ri

sk

anal

ysis

Eu

rosu

r sp

ecif

ic

serv

ices

an

d pr

oduc

ts

RAU

-4

To

prov

ide

the

risk

an

alys

is

laye

r of

th

e CP

IP/E

SP,

as

requ

ired

by

th

e EU

ROSU

R re

gula

tion

.

Regu

lar

upda

tes

of

impa

ct

leve

ls

for

rele

vant

se

a an

d la

nd

bord

er

sect

ions

as

per

agre

ed p

roce

dure

RA

U

Busi

ness

U

ser

inpu

ts

prov

ided

as

re

quir

ed

Impa

ct

leve

ls

for

Euro

sur

bord

er

sect

ions

w

ere

regu

larl

y re

asse

ssed

an

d fi

ve

upda

tes

wer

e pe

rfor

med

thr

ough

out

the

year

.

In 2

016

RAU

upl

oade

d 37

5 re

port

s in

the

Ana

lysi

s La

yer,

in

clud

ing

Key

Dev

elop

men

ts

(36)

, Br

iefi

ng

Not

es

(2),

An

alyt

ical

M

onit

ors

(18)

an

d Ea

rth

Obs

erva

tion

Rep

orts

(31

9).

Exte

nsiv

e co

oper

atio

n w

ith

EU

SatC

en

for

the

prov

isio

n of

im

ager

y an

alys

is s

ervi

ces

(Pre

-fro

ntie

r M

onit

orin

g, C

oast

al M

onit

orin

g, R

efer

ence

Map

ping

an

d Ev

olut

ion)

w

ithi

n th

e fr

amew

ork

of

the

Cope

rnic

us

Del

egat

ion

Agre

emen

t.

As

a re

sult

, M

embe

r St

ates

had

the

pos

sibi

lity

to r

eque

st E

arth

O

bser

vati

on

serv

ices

an

d ac

cess

31

9 Im

ager

y In

telli

genc

e an

d G

eosp

atia

l In

telli

genc

e re

port

s sh

ared

in

the

CPIP

/ESP

Ana

lysi

s La

yer.

In

orde

r to

in

crea

se t

he u

nder

stan

ding

and

uti

lizat

ion

of E

arth

O

bser

vati

on

serv

ices

an

d pr

oduc

ts,

RAU

or

gani

zed

two

trai

ning

ses

sion

s le

d by

EU

Sat

Cen

expe

rts

and

atte

nded

by

part

icip

ants

fro

m 9

Mem

ber

Stat

es.

Regu

lar

seni

or u

ser

inpu

t an

d va

lidat

ion

of o

utpu

ts

to IC

T w

ithi

n th

e EU

ROSU

R An

alys

is T

ools

pro

ject

. Re

quir

emen

ts

colle

ctio

n fo

r th

e Th

ird

Coun

try

Mon

itor

ing

(TCM

) ap

plic

atio

n, a

imin

g at

im

prov

ing

the

gene

ral

func

tion

alit

ies

of

the

appl

icat

ion

but

mos

t im

port

antl

y au

tom

atiz

ing

the

popu

lati

on o

f th

e EU

ROSU

R An

alys

is L

ayer

.

The

risk

s th

at w

ere

iden

tifi

ed i

n th

e be

ginn

ing

of 2

016,

and

the

ir

real

ass

essm

ent

are

as f

ollo

ws:

La

ck o

f co

nsis

tenc

y of

Eur

osur

da

ta

This

ri

sk

has

mat

eria

lised

in

20

16

and

is

bein

g ad

dres

sed

wit

h th

e up

date

of

th

e EU

ROSU

R D

ata

Mod

el (

limit

ed t

o th

e ill

egal

m

igra

tion

in

cide

nt

type

s) t

akin

g pl

ace

in 2

017.

La

ck

of

anal

ytic

al

cont

ribu

tion

s fr

om

MS

will

le

ad

to

an

inco

mpl

ete

situ

atio

nal p

ictu

re

This

ri

sk

has

mat

eria

lised

in

20

16

and

will

be

pa

rtia

lly

addr

esse

d w

ith

the

impl

emen

tati

on

of

the

EURO

SUR

Anal

ysis

To

ols

whi

ch

will

per

mit

the

MSs

to

not

only

us

ed

thei

r da

ta

but

also

to

m

anag

e an

d qu

ery

thei

r re

port

s w

ithi

n EU

ROSU

R.

In

add

itio

n th

e fo

llow

ing

risk

oc

curr

ed:

Follo

win

g th

e si

gnat

ure

of

Cope

rnic

us

DA

at

the

end

of

2015

an

d Co

pern

icus

bu

dget

5

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 116

D

G D

1 A

EN

av

aila

bilit

y fo

r ea

rth

obse

rvat

ion

serv

ices

, 20

16

Fron

tex

budg

et

allo

cate

d fo

r th

ese

serv

ices

un

der

RAU

-4

(312

0)

was

at

ri

sk

of

non-

impl

emen

tati

on.

This

w

as

addr

esse

d th

roug

h re

-allo

cati

on

of

the

budg

et

to

othe

r G

IS

Euro

sur-

rela

ted

serv

ices

in

crea

sing

th

e ut

ilisa

tion

of

ea

rth

obse

rvat

ion

serv

ices

fo

r ri

sk a

naly

sis.

D

ata

Man

agem

ent

and

Tech

nica

l Su

ppor

t to

Ri

sk A

naly

sis

RAU

-5

Prov

isio

n of

te

chni

cal

serv

ices

en

ablin

g an

d su

ppor

ting

ri

sk

anal

ysis

su

ch

as

data

an

d G

IS

anal

ysis

, ch

ange

in

itia

tive

s to

de

velo

p pe

rson

al

data

pr

oces

sing

an

d bu

sine

ss

inte

llige

nce,

bu

ildin

g ri

sk

anal

ysis

ca

paci

ty

in

Fr

onte

x,

Mem

ber

Stat

es a

nd c

oope

rati

ng

Thir

d Co

untr

ies.

Dat

a An

alys

is

and

GIS

ana

lysi

s in

puts

; Ac

cess

to

so

urce

s en

able

d;

MS

tran

sfer

s of

pe

rson

al d

ata;

Ris

k an

alys

es

prep

ared

on

bas

is o

f pe

rson

al

data

; In

telli

genc

e pa

ckag

es

to

Euro

pol;

Sta

ge P

lan

for

PeD

RA S

tage

II;

Tr

aini

ngs;

D

ata

sour

ces

dire

ctly

av

aila

ble

to

anal

ysts

; au

tom

atio

n of

dat

a an

alys

is;

Out

puts

del

iver

ed f

or D

ata

and

GIS

ser

vice

s:

ta

ilore

d st

atis

tica

l pa

ckag

e fo

r th

e da

ta

acce

ss

and

prep

arat

ion

of

the

WB-

RAN

st

atis

tica

l re

port

s (m

onth

ly,

quar

terl

y,

year

ly);

tailo

red

stat

isti

cal

pack

age

for

FRAN

tr

end

anal

ysis

(fl

uctu

atio

n de

tect

ion

for

anal

ysis

an

d da

ta v

alid

atio

n);

da

ta c

olle

ctio

n au

tom

atio

n, v

alid

atio

n ba

sed

on d

efin

ed r

ules

, qu

alit

y re

port

for

MS;

FRAN

-ED

F D

ata

Polic

y w

ith

its

upda

ted

guid

elin

es;

2

IMIN

T bo

rder

sur

veill

ance

wor

ksho

ps;

U

pdat

e an

d m

aint

enan

ce o

f G

IS o

pera

tion

al

data

ana

lysi

s ap

plic

atio

ns;

Ri

sk

Anal

ysis

po

rtal

up

grad

es:

acce

ss

to

anal

ytic

al

Cope

rnic

us

Evol

utio

n se

rvic

es;

cent

raliz

ed

area

fo

r an

alyt

ical

m

appi

ng

prod

ucts

; im

prov

ed s

elf-

serv

ice

capa

bilit

ies;

Coor

dina

tion

of

m

ore

than

10

0 im

ager

y an

alys

is r

eque

sts

resu

ltin

g in

app

rox.

350

an

alyt

ical

rep

orts

sha

red

in E

URO

SUR.

Lar

ge

incr

ease

in

th

e am

ount

of

se

rvic

es

requ

este

d by

the

NCC

s an

d al

so a

sig

nifi

cant

in

crea

se in

CBC

rel

ated

req

uest

s.

In a

ddit

ion,

unp

lann

ed b

ut p

rior

itis

ed o

utpu

t re

late

d to

pri

orit

ised

wor

k pa

ckag

es f

ollo

win

g th

e ad

opti

on

of t

he E

BCG

Reg

ulat

ion:

mul

tiva

riat

e st

atis

tics

fo

r th

e an

alys

is

of

Vuln

erab

ility

As

sess

men

t O

bjec

tive

Dat

a an

d G

IS s

ervi

ces:

Th

e ri

sk

anti

cipa

ted

in

the

begi

nnin

g of

201

6 w

as l

inke

d to

th

e av

aila

bilit

y of

H

R to

re

spon

d to

in

crea

sed

dem

ands

fo

r da

ta a

nd G

IS s

uppo

rt.

The

risk

ha

s m

ater

ialis

ed

but

prio

riti

zati

on

effo

rts

have

al

low

ed

to

cont

inue

ou

r da

ta

and

GIS

sup

port

act

ivit

ies.

Pe

DRA

As

re

gard

s th

e pl

anne

d im

plem

enta

tion

of

proc

essi

ng o

f pe

rson

al d

ata

for

risk

ana

lysi

s (P

eDRA

Pilo

t Ex

erci

se)

in 2

016,

al

l ri

sks

iden

tifi

ed

in

the

begi

nnin

g of

20

16,

wer

e su

cces

sful

ly

mit

igat

ed

in

the

cour

se

of

the

year

by

cl

ear

com

mun

icat

ion

wit

h st

akeh

olde

rs

and

effe

ctiv

e pr

omot

ion

of t

he b

enef

its

of a

ll Pe

DRA

act

ivit

ies.

Bu

ildin

g ri

sk a

naly

sis

capa

city

As

an

tici

pate

d,

the

wor

kloa

d an

d st

aff

shor

tage

s du

ring

the

ye

ar

have

af

fect

ed

the

impl

emen

tati

on o

f th

is a

ctiv

ity.

11.6

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 117

D

G D

1 A

EN

Indi

cato

rs.

This

ca

pabi

lity

perm

its

the

inte

grat

ion

of

diff

eren

t in

dica

tors

, da

ta

sour

ces

and

algo

rith

ms

(log

ic a

nd f

orm

ulas

);

Proc

essi

ng

of

pers

onal

da

ta

for

risk

an

alys

is

( Pe

DRA

) Pe

DRA

Pi

lot

Exer

cise

su

cces

sful

ly

laun

ched

an

d im

plem

ente

d in

a s

ucce

ssio

n of

Joi

nt O

pera

tion

s in

It

aly,

Spa

in a

nd G

reec

e, f

rom

2 F

ebru

ary

2016

unt

il 31

Jan

uary

201

7. P

erso

nal

data

im

med

iate

ly b

egan

to

arr

ive

in F

ront

ex,

wer

e pr

oces

sed,

use

d fo

r ri

sk

anal

ysis

an

d th

en

wer

e tr

ansm

itte

d to

Eu

ropo

l.

Dur

ing

the

Pilo

t Ex

erci

se a

tot

al o

f 2

800

inte

rvie

ws

wer

e pe

rfor

med

and

suc

cess

fully

rep

orte

d fr

om 5

Jo

int

Ope

rati

ons

resu

ltin

g in

a

vast

ly

impr

oved

un

ders

tand

ing

of

crim

inal

ne

twor

ks

invo

lved

in

hu

man

sm

uggl

ing.

The

out

put

of t

he f

irst

yea

r of

im

plem

enta

tion

of

PeD

RA i

s an

ana

lyti

cal

data

base

co

ntai

ning

inf

orm

atio

n co

llect

ed d

urin

g ne

arly

3 0

00

inte

rvie

ws

wit

h m

igra

nts

new

ly a

rriv

ed t

o th

e EU

. Th

e da

ta a

re s

umm

aris

ed i

n SA

S Vi

sual

Ana

lyti

cs f

or

use

in r

isk

anal

ysis

pro

cess

es,

and

also

for

bus

ines

s in

telli

genc

e fu

ncti

ons.

The

sec

ond

outp

ut i

s a

tota

l of

67

7 ca

ses

cont

aini

ng

pers

onal

da

ta

wit

h co

ntex

tual

inf

orm

atio

n w

ere

tran

smit

ted

from

RAU

to

Eu

ropo

l on

th

e SI

ENA

netw

ork.

Th

ese

case

s co

ntai

ned

a to

tal

of 1

858

per

son

desc

ript

ions

, an

d 27

3 pe

rson

id

enti

ties

al

ong

wit

h 1

093

tele

phon

e nu

mbe

rs

and

445

addr

esse

s.

All

data

ar

rivi

ng

at

Euro

pol

wer

e sy

stem

atic

ally

ch

ecke

d fo

r m

atch

es

wit

h da

ta a

lrea

dy i

n th

eir

syst

em;

duri

ng t

he P

ilot

Exer

cise

dat

a tr

ansm

itte

d by

Fro

ntex

res

ulte

d in

47

hits

w

ith

the

Euro

pol

data

base

s,

high

light

ing

pote

ntia

l new

are

as f

or in

vest

igat

ion.

Al

ongs

ide

the

ongo

ing

oper

atio

nal

acti

viti

es,

a ne

w

unpl

anne

d ac

tivi

ties

wer

e un

dert

aken

fol

low

ing

the

adop

tion

of

th

e ne

w

EBCG

re

gula

tion

: Fr

onte

x su

cces

sful

ly

appl

ied

to

the

EDPS

fo

r pr

ior

auth

oris

atio

n to

im

plem

ent

thre

e ne

w

acti

viti

es

base

d on

Art

47

of 2

016/

1624

.

Acc

ess

to s

ourc

es:

Ac

cess

to

mai

n op

en s

ourc

e in

telli

genc

e so

urce

s w

as

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 118

D

G D

1 A

EN

cont

inue

d th

roug

hout

201

7. N

ew d

ata

sour

ce w

as

mad

e av

aila

ble

in

mid

20

16

thro

ugh

tailo

r m

ade

anal

ytic

al

repo

rts

on

the

use

of

soci

al

med

ia

in

sele

cted

cou

ntri

es o

f or

igin

and

tra

nsit

. Bu

ildin

g ri

sk a

naly

sis

capa

city

D

ue

to

wor

kloa

d th

is

acti

vity

ha

s no

t be

en

impl

emen

ted.

At

th

e en

d of

20

16

DG

D

evco

an

noun

ced

the

poss

ible

al

loca

tion

of

de

dica

ted

budg

et f

or d

eliv

erin

g ca

paci

ty b

uild

ing

acti

viti

es i

n AF

IC.

Info

rmin

g EU

pol

icie

s an

d re

gula

tion

s w

ith

risk

an

alys

is.

Supp

ort

to

EMPA

CT

RAU

-6

Anal

ytic

al i

nput

and

rep

orts

are

pr

ovid

ed t

o D

G H

ome

and

othe

r EU

in

stit

utio

ns

in

the

impl

emen

tati

on

of

rele

vant

re

gula

tion

s an

d po

licie

s.

Anal

ytic

al

cont

ribu

tion

s pr

ovid

ed a

s pl

anne

d (i

ncl.

HIO

) Ri

sk

Anal

ysis

fo

r pr

esid

ency

op

erat

ions

Ana

lyti

cal

inpu

t pr

ovid

ed

by

Fron

tex

in

the

impl

emen

tati

on

of

rele

vant

re

gula

tion

s an

d po

licie

s:

- Sc

heng

en

Eval

uati

on

Mec

hani

sm

Repo

rt

for

the

Ann

ual

Prog

ram

me

2017

del

iver

ed t

o th

e Co

mm

issi

on

and

shar

ed

wit

h M

S as

re

quir

ed

- Sc

heng

en E

valu

atio

n M

echa

nism

. Ri

sk A

naly

sis

for

Una

nnou

nced

O

n-si

te

Visi

ts

in

2017

de

liver

ed t

o th

e Co

mm

issi

on a

s re

quir

ed

- In

volv

emen

t of

Mem

ber

Stat

es i

n th

e gu

est

anal

yst

wor

ksho

p to

an

alys

e th

e da

ta

need

ed

for

the

Sche

ngen

Ev

alua

tion

M

echa

nism

rep

orts

-

Fron

tex

obse

rver

pa

rtic

ipat

ion

in

Sche

ngen

Ev

alua

tion

Mec

hani

sm a

nnou

nced

vis

its

-

Regu

lar

mon

thly

inpu

t to

EAS

O f

or e

labo

rati

on

the

Join

t Po

st V

isa

Libe

ralis

atio

n M

onit

orin

g M

echa

nism

Rep

ort

(Wes

tern

Bal

kans

) -

Prov

isio

n of

inp

ut t

o vi

sa d

ialo

gues

led

by

the

Com

mis

sion

as

requ

ired

-

Supp

ort

prov

ided

to

Slov

ak P

resi

denc

y in

the

el

abor

atio

n of

rep

ort

on t

he a

ctiv

itie

s of

th

e IL

Os

netw

ork

in S

erbi

a

Ana

lyti

cal

supp

ort

to

the

Belle

raph

on

join

t ac

tivity

is

unde

rtak

en w

ithin

the

aus

pice

s of

Em

pact

201

6

The

coor

dina

tion

of

Fro

ntex

con

trib

utio

n to

EU

Po

licy

Cycl

e/EM

PACT

rel

ated

act

ivit

ies

was

pro

vide

d

The

risk

ide

ntif

ied

in e

arly

201

6 in

re

lati

on

to

the

supp

ort

to

Sche

ngen

Eva

luat

ion

Mec

hani

sm

was

th

at

Fron

tex

will

no

t be

ab

le t

o m

eet

the

requ

est

for

RA

expe

rts

to p

arti

cipa

te in

the

on-

site

vi

sits

w

as

mit

igat

ed

thro

ugh

incr

easi

ng t

he n

umbe

r of

exp

erts

ava

ilabl

e in

the

poo

l of

Sc

heng

en

obse

rver

s CO

M,

incl

udin

g RA

exp

erts

.

1.8

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 119

D

G D

1 A

EN

by

Prod

uct

and

Chan

ge

Man

ager

to

D

irec

tor

of

Ope

rati

ons

Div

isio

n an

d An

ti-T

raff

icki

ng C

oord

inat

or,

whi

le

RAU

, ap

art

from

is

sh

are

wit

hin

led

and

part

icip

ated

O

pera

tion

al

Acti

ons,

pr

ovid

ed

the

avai

labi

lity

of M

issi

on b

udge

t.

Fro

ntex

in

crea

sed

its

shar

e w

ithi

n EU

Po

licy

Cycl

e/EM

PACT

bot

h w

ith

the

rang

e of

the

Pri

orit

ies

and

the

num

ber

of O

pera

tion

al A

ctio

ns.

In 2

016,

the

Ag

ency

le

d/co

-led

11

an

d pa

rtic

ipat

ed

in

16

Ope

rati

onal

Act

ions

in

3 EM

PACT

Pri

orit

ies

alre

ady,

na

mel

y Fa

cilit

atio

n of

Ille

gal

Imm

igra

tion

, TH

B an

d Ill

icit

Fi

rear

ms

Traf

fick

ing.

Th

e m

ost

sign

ific

ant

shar

e co

ncer

ned

Faci

litat

ion

of I

llega

l Im

mig

rati

on

wit

h 8

Acti

ons

led/

co-l

ed a

nd 8

mor

e pa

rtic

ipat

ed

and

the

role

of

the

Co-D

rive

r of

the

who

le P

rior

ity.

In

201

6, t

he A

genc

y ha

s st

eppe

d in

to t

he n

ew f

ield

su

ch

as

Exci

se

good

s sm

uggl

ing,

fo

llow

ing

the

exte

nsio

n of

its

man

date

and

dev

elop

men

t of

the

m

ulti

-pur

pose

co

ncep

t of

th

e Jo

int

Ope

rati

on.

Alth

ough

the

Ope

rati

onal

Act

ions

sta

rt i

n 20

17,

the

prep

mee

ting

s an

d O

AP 2

017

draf

ting

was

hel

d in

20

16.

Fron

tex

mai

n fo

cus

wit

hin

this

Pr

iori

ty

is

toba

cco

prod

ucts

and

alc

ohol

sm

uggl

ing

via

the

EU

exte

rnal

bor

ders

in la

nd a

nd m

arit

ime

dom

ain.

F

ront

ex

has

stri

ved

to

play

m

ore

inte

nsiv

e co

oper

atio

n w

ith

cust

oms

wit

hin

EMPA

CT a

ctiv

itie

s.

This

has

bee

n en

cour

aged

by

COSI

and

ful

fille

d al

so

via

the

Coor

dina

tion

Mec

hani

sm.

Som

e O

pera

tion

al

Acti

ons

part

icip

ated

by

Fr

onte

x w

ithi

n Fi

rear

ms

EMPA

CT P

rior

itie

s ar

e su

ppor

ted

by n

atio

nal

cust

oms

auth

orit

ies.

In

20

16,

the

Agen

cy

has

star

ted

to

prep

are

its

supp

ort

to J

COs

unde

r 8t

h Ac

tion

Pla

n of

CC

WP,

at

tend

ed

CCW

P ex

pert

gr

oup

mee

ting

s re

gula

rly;

alig

ned

its

enga

gem

ent

wit

h Ex

cise

Goo

ds

EMPA

CT

Prio

rity

. Th

is

requ

ired

th

e se

quen

ce

of

mee

ting

s an

d m

issi

ons

that

hav

e be

en e

xecu

ted.

W

ithi

n EM

PACT

, Fr

onte

x co

ncen

trat

ed

its

effo

rts

alon

g w

ith

MSs

, Eu

ropo

l an

d In

terp

ol o

n in

telli

genc

e ga

ther

ing,

ri

sk

anal

ysis

, id

enti

fica

tion

of

lin

ks

to

othe

r cr

imin

al

area

s in

clud

ing

terr

oris

m,

sync

hron

izat

ion

and

syne

rgy

wit

h Fr

onte

x co

ordi

nate

d,

mul

tipu

rpos

e JO

s,

avai

ling

Euro

sur

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 120

D

G D

1 A

EN

Fusi

on

Serv

ices

fo

r cr

oss-

bord

er

crim

e an

d fa

cilit

ated

ille

gal

imm

igra

tion

tac

klin

g, s

hari

ng t

he

debr

iefi

ng

resu

lts

to

feed

th

e in

vest

igat

ions

an

d op

erat

iona

l w

ork

and

the

enha

ncem

ent

of

the

coop

erat

ion

wit

h ce

rtai

n M

S, W

B co

untr

ies

and

the

East

ern

Euro

pean

reg

ion.

F

ront

ex w

as a

ctiv

ely

invo

lved

in

the

prep

arat

ion

and

fulf

ilmen

t of

Joi

nt A

ctio

n D

ays

unde

r EU

Pol

icy

Cycl

e le

d ei

ther

by

MS

or E

urop

ol u

nder

201

6 lin

e (C

icon

ia

Alba

O

pera

tion

).

JAD

s ai

med

at

th

e in

tens

ifie

d co

ntro

ls,

sear

ches

th

at

coul

d en

d w

ith

appr

ehen

sion

s of

irr

egul

ar m

igra

nts,

det

ecti

ons

of

fals

e do

cs a

nd I

D f

raud

, se

izur

es o

f ill

egal

goo

ds,

arre

st

of

crim

inal

s (f

acili

tato

rs,

smug

gler

s).

They

fo

cuse

d on

ce

rtai

n ph

enom

enon

, re

gion

, ro

ute,

m

odus

ope

rand

i, c

rim

inal

net

wor

k. T

hey

also

aim

ed

at

init

iati

ng

new

in

vest

igat

ions

w

ith

inte

llige

nce

obta

ined

or

en

d th

e on

-goi

ng

inve

stig

atio

ns

wit

h ar

rest

s an

d se

izur

es.

Fron

tex

was

inv

olve

d in

the

La

rge-

Scal

e JA

D

unde

r Ci

coni

a Al

ba

man

aged

by

Eu

ropo

l ai

min

g at

ta

cklin

g fa

cilit

ated

ill

egal

im

mig

rati

on,

ID

frau

d,

THB,

dr

ug

traf

fick

ing

and

paym

ent

card

fra

ud i

n ai

r bo

rder

dom

ain.

Fro

ntex

of

fice

rs

wer

e de

ploy

ed

in

the

oper

atio

nal

coor

dina

tion

ce

ntre

at

Eu

ropo

l to

fa

cilit

ate

the

exch

ange

of

info

rmat

ion.

Mor

eove

r, t

he A

genc

y w

as

invo

lved

in

JAD

s or

gani

zed

by M

S or

Eur

opol

suc

h as

G

AAD

, Vu

lcan

, El

ster

and

too

k th

e co

ordi

nati

on r

ole

wit

hin

the

EMPA

CT

Acti

vity

/for

mer

JA

D

DAN

UBE

w

ith

the

co-l

eade

rshi

p of

Hun

gary

tha

t al

low

ed t

o te

st

the

clos

er

coop

erat

ion

betw

een

cent

ral

and

regi

onal

bor

der

polic

e un

its

and

inve

stig

ativ

e un

its

wit

h th

e as

sist

ance

of

othe

r M

S an

d bo

th E

urop

ol

and

Inte

rpol

. In

form

atio

n ga

ther

ed

or

anal

ysed

du

ring

ope

rati

on D

ANU

BE a

llow

ed t

o bo

ost

or s

tart

ne

w

inte

llige

nce

case

s/in

vest

igat

ions

ag

ains

t m

igra

nt s

mug

glin

g fa

cilit

ator

s. T

he a

ctio

n he

ld i

n Se

ptem

ber

2016

, re

sult

ed

also

in

th

e se

izur

es

of

illeg

al g

oods

sm

uggl

ing,

det

ecti

on o

f st

olen

veh

icle

s an

d fa

lse

docu

men

ts.

Sim

ilar

acti

vity

was

exe

cute

d by

the

Age

ncy

in t

he a

ir b

orde

r do

mai

n, w

ithi

n th

e fr

amew

ork

of t

he a

ctio

n BE

LLER

OPH

ON

tar

geti

ng t

he

risk

ana

lysi

s ba

sed

airp

orts

and

air

rou

tes

expl

oite

d

www.parlament.gv.at

11

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2/1

7

G

K/c

r 121

D

G D

1 A

EN

by t

he f

acili

tato

rs o

f ill

egal

imm

igra

tion

.

Und

er E

MPA

CT P

rior

itie

s, F

ront

ex a

vaile

d it

s Eu

rosu

r re

late

d se

rvic

es

(inc

ludi

ng

the

anal

ysis

re

late

d se

rvic

es)

to

the

nati

onal

cr

imin

al

polic

e,

bord

er

guar

d, c

usto

ms

auth

orit

ies

and

Euro

pol

(bot

h w

ithi

n FI

I and

Fir

earm

s do

mai

n) t

o su

ppor

t th

eir

effo

rt w

ith

prev

enti

ng a

nd c

omba

ting

cro

ss-b

orde

r cr

ime,

the

n fu

lfill

ing

one

of

the

obje

ctiv

es

set

in

Euro

sur

Regu

lati

on.

In

the

fie

ld o

f th

e fi

ght

agai

nst

fire

arm

s tr

affi

ckin

g,

besi

de t

he i

nvol

vem

ent

in E

MPA

CT F

irea

rms

Prio

rity

, Fr

onte

x be

cam

e th

e pa

rtic

ipan

t in

Eu

rope

an

Fire

arm

s Ex

pert

G

roup

cl

osel

y lin

ked

to

Fire

arm

s EM

PACT

pr

iori

ty,

brin

ging

it

s pe

rspe

ctiv

e of

EU

ex

tern

al b

orde

r pr

otec

tion

, bu

t al

so t

o fu

rthe

r bu

ild

The

Agen

cy

capa

city

in

th

e fi

rear

ms

traf

fick

ing

rela

ted

fiel

d in

ful

l al

ignm

ent

of E

FE e

ffor

ts i

n or

der

to c

ount

erac

t th

is p

heno

men

a be

tter

joi

ntly

. In

N

ovem

ber

2016

, th

e Ag

ency

jo

ined

at

th

e in

vita

tion

by

CO

M

the

Firs

t m

eeti

ng

of

Euro

pean

U

nion

Fir

earm

s Ex

pert

s (E

FE)

and

Sout

h Ea

st E

urop

e Co

untr

ies

Expe

rts

(SEE

FEG

) ai

min

g at

mor

e ef

fici

ent

fire

arm

s tr

affi

ckin

g co

unte

ract

ion

from

WB

to E

U

and

linke

d to

the

Act

ions

und

er F

irea

rms

EMPA

CT

Prio

rity

.

The

ov

eral

l co

ordi

nati

on

of

EMPA

CT

has

been

fu

lfill

ed o

n D

OPD

’s O

ffic

e le

vel

in 2

016.

Thi

s ha

s re

quir

ed

both

th

e in

tern

al

and

exte

rnal

un

dert

akin

gs,

invo

lvin

g al

mos

t al

l un

its

and

sect

ors

of O

PD,

wit

h a

sign

ific

ant

burd

en o

n RA

U.

Seve

ral

anal

ytic

al m

ater

ials

, pr

esen

tati

ons

wer

e el

abor

ated

, sh

ared

an

d pr

esen

ted

wit

hin

EMPA

CT.

Seri

es

of

prep

arat

ory

mee

ting

s at

Fr

onte

x,

kick

-off

/

debr

iefi

ng /

eva

luat

ion

/ co

ordi

nati

on m

eeti

ngs

and

JAD

s fu

lfilm

ent

wer

e ex

ecut

ed w

ithi

n 20

16 m

ostl

y by

mea

ns o

f m

issi

ons.

Thi

s ha

s al

so i

nclu

ded

the

depl

oym

ents

at

the

Coor

dina

tion

Cen

tres

est

ablis

hed

for

JAD

s.

www.parlament.gv.at

11

44

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7

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K/c

r 122

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1 A

EN

3.

Man

agem

ent

of P

ool

ed R

esou

rces

Titl

e A

ctiv

ity

ID

Des

crip

tion

O

utpu

t pl

anne

d O

utpu

t de

liver

ed

HR

Tech

nica

l As

sist

ance

PR

U-1

Pr

ovis

ion

of

tech

nica

l as

sist

ance

ai

med

to

secu

re t

hat

appr

opri

ate

reso

urce

s ar

e m

ade

avai

labl

e to

su

ppor

t op

erat

iona

l act

ivit

ies.

Ope

rati

onal

ass

ets

man

aged

and

m

ade

avai

labl

e fo

r Jo

int

Ope

rati

ons;

Ac

quis

itio

n of

se

rvic

es a

nd o

pera

tion

al m

eans

; Ca

rryi

ng

out

an

oper

atio

nal

reso

urce

s ga

p an

alys

is;

Mak

ing

addi

tion

al

calls

fo

r co

ntri

buti

ons

to

Join

t O

pera

tion

s.

- La

unch

ing

9 up

date

d ca

lls f

or c

ontr

ibut

ions

wit

h H

R an

d TE

to

op

erat

iona

l ac

tivi

ties

in

20

16

and

colle

ctio

n an

d m

anag

emen

t of

con

trib

utio

ns;

-

ABN

20

17

and

conf

irm

atio

n of

re

sour

ces

for

2017

(n

egot

iati

on

wee

k 17

-21.

10.2

016)

, le

tter

s of

ag

reem

ent

sent

in D

ecem

ber

2016

; -

Annu

al C

all

for

appl

icat

ions

for

Sec

onde

d G

uest

Off

icer

s fo

r 20

17

publ

ishe

d in

Ap

ril

2016

an

d co

nseq

uent

re

crui

tmen

t an

d se

lect

ion

of S

GO

s fi

naliz

ed in

Oct

ober

201

6

- AB

N w

ith

Thir

d Co

untr

ies

09.1

1.20

16

3

Mai

nten

ance

PR

U-2

M

aint

aini

ng

the

num

bers

an

d qu

alit

y of

the

ass

ets

in t

he p

ools

to

ensu

re t

hey

are

suff

icie

nt t

o m

eet

oper

atio

nal

need

s an

d le

gal

oblig

atio

ns.

Esta

blis

hmen

t an

d se

lect

ion

of

TE f

or t

he O

MN

TE;

Lett

ers

of

Agre

emen

t w

ith

the

MS/

SAC;

Ad

diti

onal

tec

hnic

al e

quip

men

t;

- Es

tabl

ishm

ent

of r

apid

rea

ctio

n po

ol (

MB

Dec

isio

n 28

/201

6 ad

opti

ng t

he p

rofi

les

and

the

min

imum

num

ber

of b

orde

r gu

ards

or

ot

her

rele

vant

st

aff

that

co

rres

pond

to

th

ose

prof

iles

to b

e m

ade

avai

labl

e fo

r a

rapi

d re

acti

on p

ool

of

Euro

pean

Bor

der

and

Coa

st G

uard

tea

ms

follo

wed

by

a ca

ll fo

r co

ntri

buti

on)

- Es

tabl

ishm

ent

of t

he r

apid

rea

ctio

n eq

uipm

ent

pool

(M

B D

ecis

ion

29/2

016

amen

ding

M

anag

emen

t Bo

ard

deci

sion

08

/201

6 of

31

M

arch

20

16

adop

ting

ru

les

rela

ting

to

te

chni

cal

equi

pmen

t,

incl

udin

g th

e O

vera

ll

Min

imum

N

umbe

r of

Tec

hnic

al E

quip

men

t (O

MN

TE)

to b

e de

ploy

ed

duri

ng o

pera

tion

al a

ctiv

itie

s co

ordi

nate

d by

Fro

ntex

in

2017

fo

llow

ed b

y a

call

for

reso

urce

s)

- Es

tabl

ishm

ent

of

the

pool

s of

fo

rced

-ret

urn

mon

itor

s,

forc

ed-r

etur

n es

cort

s an

d re

turn

spe

cial

ists

(M

B D

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ion

41/2

016

adop

ting

the

pro

file

s an

d th

e ov

eral

l nu

mbe

r of

ex

pert

s to

be

mad

e av

aila

ble

to t

he p

ools

of

forc

ed-r

etur

n m

onit

ors,

fo

rced

-ret

urn

esco

rts

and

retu

rn

spec

ialis

ts

follo

wed

by

a ca

ll fo

r co

ntri

buti

on)

- Re

vise

d an

d ne

w p

rofi

les

of m

embe

rs o

f EB

CG t

eam

s (M

B D

ecis

ion

38/2

016

adop

ting

th

e pr

ofile

s an

d th

e ov

eral

l nu

mbe

r of

bor

der

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ther

rel

evan

t st

aff

to b

e m

ade

avai

labl

e to

the

Eur

opea

n Bo

rder

and

Coa

st G

uard

te

ams)

8

www.parlament.gv.at

11

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G

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EN

Dev

elop

men

t PR

U-3

Ac

quis

itio

n of

tec

hnic

al e

quip

men

t an

d/or

se

rvic

es,

as

wel

l as

th

e de

velo

pmen

t of

the

Ope

ra r

esou

rce

man

agem

ent

appl

icat

ion.

Purc

hase

of

sm

all

item

s of

eq

uipm

ent

Cont

ract

fo

r th

e pr

ovis

ion

of

tech

nica

l eq

uipm

ent

and/

or

serv

ices

Ex

ploi

tati

on

of

FWC

on

acqu

isit

ion

of

surv

eilla

nce

serv

ices

(FA

SS)

Upg

rade

d ve

rsio

n of

O

pera

(O

pera

3)

FWC

for

FASS

w

as

broa

dly

expl

oite

d fo

r op

erat

iona

l pu

rpos

es.

- Es

tabl

ishm

ent

of

hori

zont

al

Fron

tex

wor

king

an

d su

b-w

orki

ng g

roup

on

Ope

ra E

volu

tion

, id

enti

fica

tion

of

rele

vant

bu

sine

ss a

reas

and

pro

cess

es t

o be

sup

port

ed b

y th

e to

ol

and

defi

niti

on o

f fu

ncti

onal

req

uire

men

ts

- Ad

just

men

ts o

f O

pera

2.0

in

line

wit

h ne

w r

equi

rem

ents

st

emm

ing

from

the

EBC

G R

egul

atio

n

5

Reac

tion

Ca

paci

ty

PRU

-4

Carr

ying

ou

t a

rapi

d in

terv

enti

on

exer

cise

. O

pera

tion

al

conc

ept

agre

ed

wit

h JO

U

and

inte

grat

ed

into

th

e Fr

onte

x pl

an o

f O

pera

tion

s;

Cond

ucti

ng t

he R

EX e

xerc

ise;

REX

exer

cise

not

car

ried

out

- d

eem

ed r

edun

dant

due

to

impl

emen

tati

on

of

Pose

idon

Ra

pid

Inte

rven

tion

20

15

in

Dec

embe

r 20

15 –

May

201

6.

3

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rt

Net

wor

king

PR

U-5

Re

gula

rly

cond

ucti

ng

the

Pool

ed

Reso

urce

s N

etw

ork

(PRN

) m

eeti

ngs

in

orde

r to

ex

chan

ge

info

rmat

ion

and

obta

in f

eedb

ack

from

Mem

ber

Stat

es a

nd S

take

hold

ers

rega

rdin

g th

e pr

oced

ures

and

too

ls u

sed

in

conn

ecti

on

wit

h de

velo

ping

an

d m

aint

aini

ng t

he p

ools

of

tech

nica

l an

d hu

man

res

ourc

es.

P

RN m

eeti

ngs

4 PR

N M

eeti

ngs

held

(1

7-18

.03,

7-0

8.06

, 13

-15.

09,

7-8.

12.2

016)

1

www.parlament.gv.at

11

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r 124

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EN

4.

Trai

nin

g

Titl

e A

ctiv

ity

ID

Des

crip

tion

O

utpu

t pl

anne

d O

utpu

t de

liver

ed

Risk

H

R

Educ

atio

nal

Stan

dard

s (C

omm

on

Core

Cu

rric

ula)

TRU

-1

From

th

e ba

sic

leve

l up

to

th

e M

aste

r de

gree

, Co

mm

on

Core

Cu

rric

ula

for

Bord

er

Gua

rds

cons

titu

te

the

corn

erst

ones

in

bu

ildin

g ha

rmon

ised

com

pete

ncie

s w

ithi

n al

l st

ages

of

pr

ofes

sion

al

care

ers.

Th

ey

are

base

d on

th

e Se

ctor

al

Qua

lific

atio

ns

Fram

ewor

k (S

QF)

fo

r Bo

rder

G

uard

ing

as

over

arch

ing

fram

ewor

k ac

cord

ing

to

Bolo

gna/

Cope

nhag

en

prin

cipl

es

and

the

Euro

pean

Q

ualif

icat

ions

Fr

amew

ork

for

Life

long

Le

arni

ng

(EQ

F).

Curr

icul

um

desi

gner

s tr

aine

d;

alig

ned

curr

icul

a at

Fr

onte

x an

d na

tion

al

leve

l;

Revi

sion

of

CC

C ac

cord

ing

to

CCC

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P ou

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CCC

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draf

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prog

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me

Year

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110

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curr

icul

um d

esig

ners

tra

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; 8

SQF

trai

ners

; cu

rric

ula

alig

nmen

t in

pro

gres

s; T

he C

CC

Basi

c-Le

vel f

or B

CG r

evis

ed a

s pl

anne

d; a

ligni

ng

wit

h SQ

F an

d ha

rmon

isat

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proc

ess

in p

rogr

ess;

CC

C M

id-

Leve

l BCG

Man

agem

ent

and

Trai

ning

co

ncep

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velo

ped

and

wor

k in

itia

ted

as p

lann

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EJM

SBM

del

iver

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s pl

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ppro

achi

ng

grad

uati

on

Lim

ited

num

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of S

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trai

ners

an

d lim

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ilabi

lity;

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mit

ed t

ime

to i

mpl

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t th

e ex

tern

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men

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for

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enti

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aila

bilit

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exp

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wit

h

requ

ired

exp

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se f

or t

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-Lev

el

3.5

Euro

pean

Bo

rder

G

uard

Te

am

(EBG

T)

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ning

TRU

-2

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e ty

pes

of

trai

ning

ac

tivi

ties

fo

cus

on t

he s

peci

fic

need

s of

the

EB

GT

pool

m

embe

rs

for

carr

ying

ou

t th

eir

duti

es

effe

ctiv

ely,

ac

cord

ing

to t

he p

rofi

le d

efin

ed f

or

thei

r de

ploy

men

t.

They

en

sure

fl

exib

le

and

upda

ted

deliv

ery

acco

rdin

g to

th

e si

tuat

ion

and

envi

sage

s di

rect

acc

ess

to t

rain

ed

hum

an r

esou

rces

dur

ing

oper

atio

ns.

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ning

cou

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for

m

embe

rs

of

the

EBG

T po

ol,

targ

etin

g se

lect

ed

prof

iles;

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gion

al

cour

ses

laun

ched

, ta

rget

ing

offi

cers

fr

om

coun

trie

s m

ost

affe

cted

by

curr

ent

mig

rati

on f

low

s.

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ning

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ted,

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ffic

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onal

cou

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in s

cree

ning

and

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vaila

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aine

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trai

ning

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lati

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at

very

sho

rt n

otic

e N

omin

atio

n of

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embe

rs

not

mee

ting

elig

ibili

ty c

rite

ria

6.2

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atic

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aini

ng

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ort

TRU

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com

plem

ent

nati

onal

pr

ogra

mm

es i

n M

embe

r St

ates

/SAC

to

war

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es

wit

h co

mm

on

Trai

ning

of

trai

ners

; U

pdat

e of

too

ls a

nd

cour

se

deliv

ery;

eL

earn

ing

cour

ses;

Si

mul

atio

n;

IBM

Mor

e th

an 6

00 p

arti

cipa

tion

s in

tra

inin

g ac

tivi

ties

; M

ore

than

370

0 m

an-d

ays

inve

sted

in t

rain

ing;

77

trai

ning

act

ivit

ies

carr

ied

out

Lack

of

trai

ning

loc

atio

ns w

ith

spec

ialis

ed e

quip

men

t La

ck o

f M

S sp

ecia

lised

exp

erts

5.2

www.parlament.gv.at

11

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7

G

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trai

ning

to

ols,

qu

alif

ying

na

tion

al

mul

tipl

iers

and

tra

iner

s.

Pilo

t Tr

aini

ng

Low

co

mm

itm

ent

by

the

Mem

ber

Stat

es

to

nom

inat

e pa

rtic

ipan

ts

Trai

ning

In

fras

truc

tur

es

TRU

-4

To

prom

ote

exce

llenc

e in

bo

rder

gu

ard

educ

atio

n an

d tr

aini

ng

by

deve

lopi

ng

and

mai

ntai

ning

ef

fect

ive

coop

erat

ive

netw

orks

. An

IC

T pl

atfo

rm

and

eLea

rnin

g so

luti

ons

are

to

be

deve

lope

d to

en

sure

co

st-e

ffec

tive

tr

aini

ng

deliv

ery

and

incr

ease

the

tra

inin

g ca

pabi

litie

s of

Fro

ntex

, as

wel

l as

of

its

stak

ehol

ders

.

Coop

erat

ion

acti

viti

es;

TRU

IC

T pl

atfo

rm

impl

emen

ted;

An

nual

co

nfer

ence

; Tr

aini

ng

Expe

rts

Cert

ific

atio

n

Lear

ning

Man

agem

ent

Syst

em u

pgra

de;

Ann

ual

trai

ning

con

fere

nce;

Edu

cati

onal

tec

hnol

ogy

cour

se;

Su

cces

sful

pro

cure

men

ts o

f eL

earn

ing

and

ICT

deve

lopm

ent

serv

ices

;

Trai

ning

nee

ds a

sses

smen

t re

port

Budg

et n

ot f

ully

uti

lised

due

to

proc

urem

ent

proc

edur

es

for

eval

uati

ng

vend

ors

duri

ng

the

ICT

plat

form

eva

luat

ion

– co

sts

esti

mat

ed

prop

erly

. G

rant

fo

r SQ

F Al

ignm

ent

(pilo

t)

– st

rict

re

quir

emen

ts

impo

sed

by

Educ

atio

nal

Stan

dard

s pr

even

ted

appl

ican

ts

from

su

cces

sful

app

licat

ion.

5.1

Ad h

oc

trai

ning

, m

issi

ons

and

logi

stic

s

TRU

-5

Trai

ning

sol

utio

ns t

o su

ppor

t ur

gent

op

erat

iona

l ne

eds

on a

d ho

c ba

sis,

m

issi

ons

of T

RU s

taff

mem

bers

and

lo

gist

ics.

Ad h

oc t

rain

ing,

su

ppor

t an

d m

issi

ons

Trai

ning

of

Liby

an C

oast

Gua

rds

(59

offi

cers

) un

der

EUN

AVFO

R M

ED m

anda

te;

Trai

ning

eve

nt o

rgan

ised

in

coo

pera

tion

wit

h th

e Eu

rope

an C

oast

Gua

rd

Func

tion

s Fo

rum

(EC

GFF

); T

rain

ing

even

t ‘S

ecur

ing

Euro

pe’s

Ext

erna

l Bor

ders

: Eu

rope

an B

orde

r an

d Co

ast

Gua

rd (

held

in C

roat

ia);

Logi

stic

s se

rvic

es n

eede

d fo

r th

e tr

aini

ng a

ctiv

itie

s he

ld in

Fx

HQ

hav

e be

en p

rovi

ded;

All

mis

sion

s re

late

d to

tra

inin

g ac

tivi

ties

cou

ld b

e co

mpl

eted

.

The

ABC

syst

ems

trai

ning

ac

tivi

ties

, pl

anne

d to

be

held

in

Lisb

on/P

ortu

gal

had

to

be

post

pone

d to

201

7

0

www.parlament.gv.at

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7

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5.

Res

earc

h a

nd

Dev

elo

pm

ent

Titl

e A

ctiv

ity

ID

Des

crip

tion

O

utpu

t pl

anne

d O

utpu

t de

liver

ed

Risk

H

R

Har

mon

izat

ion

of t

he E

U

Mem

ber

Stat

es'

bord

er c

ontr

ol

capa

citi

es

RDU

-1

This

ac

tivi

ty

aim

s to

ha

rmon

ize

and

whe

re n

eede

d to

bui

ld u

p th

e M

embe

r St

ates

’ bo

rder

co

ntro

l ca

paci

ties

-

incl

udin

g th

e ha

rmon

izat

ion

of

tech

nica

l eq

uipm

ent,

whe

re n

eces

sary

, an

d of

wor

king

pra

ctic

es -

in

orde

r to

in

crea

se

secu

rity

an

d en

hanc

e tr

avel

fac

ilita

tion

at

the

bord

ers.

1.Re

port

on

Impl

emen

tati

on a

nd

Ope

rati

on

of

Visa

In

form

atio

n Sy

stem

at

Nat

iona

l Le

vel

(to

be

publ

ishe

d in

201

6);

2.Tr

aine

r’s

man

uals

and

cou

rses

(f

ace-

to-f

ace

cour

ses

and

self

-di

rect

ed

onlin

e co

urse

s)

to

be

deliv

ered

(i

n co

oper

atio

n w

ith

TRU

):

(1)

Inte

rmed

iate

Tra

inin

g on

ABC

sy

stem

s fo

r Fi

rst

Line

Off

icer

s;

(2)

Spec

ialis

ed

Trai

ning

on

Vu

lner

abili

ty

Asse

ssm

ent

and

Test

ing

for

ABC

syst

ems;

3.

Com

mon

Pr

ocur

emen

t G

uide

lines

on

AB

C (t

o be

pu

blis

hed

in 2

017)

; 4.

Curr

ent

Prac

tice

s an

d Ca

pabi

lity

Nee

ds

at

Air

Bord

ers

(to

be p

ublis

hed

in 2

017)

; 5.

Best

Pr

acti

ces

and

Gui

delin

es

on B

orde

r Su

rvei

llanc

e co

mpr

isin

g th

e fo

llow

ing

sect

ions

: (

1) s

ea

and

land

bo

rder

su

rvei

llanc

e -

data

sh

arin

g an

d op

erat

iona

l co

mm

unic

atio

ns;(

2)

tech

nica

l eq

uipm

ent

acqu

isit

ion

proc

ess;

(3

) se

nsor

s fo

r lin

e,

peri

met

er

and

for

low

fly

ing

dete

ctio

n; (

4)

guid

elin

es

and

tech

nica

l re

quir

emen

ts f

or m

obile

lan

d an

d se

a bo

rder

sur

veill

ance

sys

tem

s;

1. R

epor

t pu

blis

hed

and

diss

emin

ated

to

MS.

In

addi

tion

, a

Wor

king

Gro

up

mee

ting

w

as

orga

nise

d ac

com

pani

ed

by a

fie

ld v

isit

.

2.

Two

trai

ner’

s m

anua

ls

deve

lope

d:

ABC

Syst

ems

for

Firs

t Li

ne O

ffic

ers

and

Vuln

erab

ility

As

sess

men

t an

d Te

stin

g fo

r AB

C Sy

stem

s.

In

add

itio

n, o

nlin

e se

lf-

dire

cted

tr

aini

ng

deve

lope

d fo

r bo

th c

ours

es t

o su

ppor

t tr

aini

ng o

f th

e of

fice

rs a

nd s

peci

alis

ed e

xper

ts a

t th

e na

tion

al

leve

l.

Furt

herm

ore,

fa

ce-t

o-fa

ce

trai

ning

s w

ere

deve

lope

d an

d al

read

y de

liver

ed

(all

acti

viti

es

took

pl

ace

in 2

016

and

firs

t pa

rt o

f 20

17).

3.

Com

mon

Pro

cure

men

t G

uide

lines

on

ABC:

wor

k pe

rfor

med

in

2016

and

the

fi

nal

draf

t is

ava

ilabl

e fo

r re

visi

on a

nd

publ

icat

ion

in 2

017.

4.

Tw

o W

G o

n AB

C m

eeti

ngs

orga

nise

d an

d ac

com

pani

ed

by

fiel

d vi

sits

an

d de

mon

stra

tion

s in

Mun

ich

and

Lisb

on.

Dra

ft r

epor

t on

Cur

rent

Pra

ctic

es a

nd

Capa

bilit

y N

eeds

at

Ai

r Bo

rder

s is

av

aila

ble

for

revi

sion

and

pub

licat

ion.

Fu

rthe

rmor

e,

3 W

G

mee

ting

s an

d 3

fiel

d vi

sits

or

gani

sed

in

supp

ort

on

iden

tify

ing

curr

ent

prac

tice

s an

d ca

pabi

lity

need

s.

5.

Be

st

Prac

tice

s an

d Te

chni

cal

Gui

delin

es o

n Bo

rder

Sur

veill

ance

wer

e

Lack

of

av

aila

bilit

y of

hi

ghly

qu

alif

ied

exte

rnal

ex

pert

ise

whi

ch

coul

d re

sult

in

su

b-st

anda

rd p

rodu

cts.

M

embe

r St

ates

m

ay

not

cont

ribu

te t

hus

jeop

ardi

zing

the

ou

tcom

es o

f th

e Ac

tivi

ty.

4.75

www.parlament.gv.at

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(5)

guid

elin

es

and

min

imum

te

chni

cal

requ

irem

ents

for

sm

all

fixe

d w

ing

RPAS

;

6.

Tech

nica

l Re

port

fo

r M

aint

aini

ng

and

Usi

ng

a M

aste

r lis

t of

CS

CA

cert

ific

ates

(w

ork

coor

dina

ted

and

led

by t

he E

C;

faci

litat

ed b

y Fr

onte

x).

fina

lised

. In

add

itio

n, 4

WG

mee

ting

s w

ere

orga

nise

d ac

com

pani

ed

by

the

fiel

d vi

sits

. Th

e re

port

com

pris

es a

ll

find

ings

fro

m d

esk

rese

arch

, fi

eld

visi

ts

and

a de

mo.

6.

Tech

nica

l Re

port

fo

r M

aint

aini

ng

and

Usi

ng

a M

aste

r lis

t of

CS

CA

cert

ific

ates

fin

alis

ed.

2 W

G m

eeti

ngs

on

Sche

ngen

m

aste

r lis

t or

gani

sed

(wit

h M

S re

pres

enta

tive

s an

d th

e EC

).

Pilo

t st

arte

d in

Nor

way

and

Por

tuga

l.

Te

chni

cal

Assi

stan

ce

RDU

2

Tech

nica

l As

sist

ance

to

th

e Eu

rope

an

Com

mis

sion

an

d M

embe

r St

ates

an

d fu

rthe

r de

velo

pmen

t of

bo

rder

co

ntro

l ca

paci

ties

.

1.Re

adily

de

ploy

able

Eu

rope

an

mig

rant

reg

istr

atio

n ca

pabi

lity;

2.

Supp

ort

to

WB

in

build

ing

up

mig

rant

reg

istr

atio

n ca

pabi

lity

(in

the

cont

ext

of IP

A II

proj

ect)

; 3.

Pilo

t on

the

Fut

ure

of B

orde

r Ch

ecks

(r

isk

asse

ssm

ent

base

d bo

rder

che

cks

(air

bor

ders

).

Supp

ort

to t

he E

C in

rel

atio

n to

th

e Sm

art

Bord

er P

acka

ge

4. A

ddit

iona

l ac

tivi

ties

per

form

ed

in

orde

r to

co

mpl

y w

ith

the

requ

irem

ents

of

the

stak

ehol

ders

an

d to

co

ntri

bute

to

th

e im

plem

enta

tion

of

th

e ne

w

Regu

lati

on

(EU

) 20

16/1

624

esta

blis

hing

the

Eur

opea

n Bo

rder

an

d Co

ast

Gua

rd A

genc

y.

1. T

he “

Regi

stra

tion

Pac

kage

” pr

oof

of

conc

ept

deve

lope

d in

coo

pera

tion

wit

h eu

-LIS

A an

d EA

SO w

as f

inal

ized

on

15

Janu

ary

2016

. A

Joi

nt R

epor

t on

the

“R

egis

trat

ion

Pack

age”

was

ela

bora

ted

by

the

Agen

cies

. Th

e im

prov

ed

iden

tifi

cati

on a

nd r

egis

trat

ion

proc

ess

iden

tifi

ed i

n th

e co

ntex

t of

the

pro

of

of c

once

pt s

erve

d as

the

blu

e pr

int

at

oper

atio

nal

leve

l fo

r es

tabl

ishi

ng a

nd

deve

lopi

ng

the

iden

tifi

cati

on

and

regi

stra

tion

pr

oces

s an

d re

late

d in

fras

truc

ture

in

th

e H

otsp

ots.

Th

e Ag

enci

es f

ores

ee t

o fo

llow

up

on t

he

outc

omes

of

th

e pr

oof

of

conc

ept,

ta

king

in

to

cons

ider

atio

n al

so

the

deve

lopm

ents

of

th

e re

leva

nt

legi

slat

ive

fram

ewor

k at

EU

lev

el (

new

Eu

roda

c Re

gula

tion

)

2. T

echn

ical

ass

ista

nce

for

esta

blis

hing

id

enti

fica

tion

an

d re

gist

rati

on

capa

citi

es

for

the

man

agem

ent

of

mix

ed m

igra

tion

flo

ws

was

del

iver

ed t

o IP

A II

bene

fici

ary

coun

trie

s by

mea

ns

of

the

IPA

II re

gion

al

Prog

ram

me.

In

cept

ion

gap

asse

ssm

ent

visi

ts

wer

e pe

rfor

med

in

each

of

the

6 Be

nefi

ciar

y co

untr

ies

to

bett

er

tailo

r th

e

3.

25

www.parlament.gv.at

11

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7

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EN

inte

rven

tion

. In

ad

diti

on,

expe

rt

advi

ce

and

tech

nica

l as

sist

ance

w

as

prov

ided

to

CO

M

(DG

N

EAR)

fo

r th

e ac

quis

itio

n of

sur

veill

ance

equ

ipm

ent

in

FYRO

M.

In

this

co

ntex

t,

a fi

eld

asse

ssm

ent

mis

sion

w

as

orga

nize

d in

FY

RoM

an

d su

bseq

uent

ly

tech

nica

l su

ppor

t w

as p

rovi

ded

to C

OM

for

the

fo

rmul

atio

n of

th

e te

chni

cal

requ

irem

ents

fo

r th

e ac

quis

itio

n of

pl

anne

d te

chni

cal e

quip

men

t.

3. P

repa

rato

ry a

ctiv

itie

s co

nduc

ted

for

Assi

stin

g M

embe

r St

ates

in

pilo

ting

a

“Fut

ure

of B

orde

r Ch

ecks

” en

d to

end

fa

cilit

atio

n sc

hem

e in

coo

pera

tion

wit

h se

lect

ed t

hird

cou

ntri

es.

Part

icip

atin

g co

untr

ies

wer

e id

enti

fied

(4

Mem

ber

Stat

es a

nd a

Thi

rd C

ount

ry)

and

3 m

eeti

ngs

wer

e he

ld

for

prep

arin

g th

e im

plem

enta

tion

of

a

“”Fu

ture

of

Bord

er C

heck

s” p

roof

of

conc

ept;

A

Hig

h le

vel

Des

ign

Doc

umen

t th

at w

ill

supp

ort

the

impl

emen

tati

on o

f Po

C by

se

ttin

g up

the

vis

ion

and

elab

orat

ing

on

the

tech

nica

l fu

ncti

onal

itie

s w

as

deve

lope

d.

4.

A W

orki

ng

Gro

up

On

Adva

nced

Tr

avel

ler

Info

rmat

ion

was

est

ablis

hed

to a

ssis

t M

embe

r St

ates

in

deve

lopi

ng

capa

citi

es f

or u

sing

Adv

ance

Tra

velle

r In

form

atio

n fo

r th

e pu

rpos

e of

bor

der

cont

rol

(2 m

eeti

ngs

held

till

pre

sent

w

ith

part

icip

atio

n of

all

MSs

and

SAC

s).

A M

eeti

ng

wit

h In

dust

ry

on

Adva

nce

Pass

enge

r Ri

sk A

naly

sis

was

org

aniz

ed -

7

lead

ing

Vend

ors/

O

pera

tors

co

mpa

nies

in

tere

sted

in

de

liver

ing

Adva

nce

Pass

enge

r Ri

sk

Anal

ysis

ca

paci

ty w

ere

invi

ted

to p

rese

nt t

heir

pr

oduc

ts.

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The

even

t pr

ovid

ed I

ndus

try

wit

h th

e op

port

unit

y to

ex

plor

e an

d be

tter

un

ders

tand

the

for

esee

n us

e ca

ses

of

Adva

nce

Trav

elle

r Ri

sk

Anal

ysis

in

bo

rder

con

trol

, as

em

ergi

ng f

rom

the

ne

eds

of b

orde

r au

thor

itie

s in

the

EU

. It

al

so

gave

op

port

unit

y to

ex

pres

s in

tere

st f

or p

arti

cipa

ting

in

the

Futu

re

of B

orde

r Ch

ecks

init

iati

ve.

Expe

rt a

dvic

e w

as p

rovi

ded

to E

C in

th

e co

ntex

t of

the

Fea

sibi

lity

Stud

y fo

r es

tabl

ishi

ng

a Eu

rope

an

Trav

elle

r Au

thor

izat

ion

Syst

em.

Co

ntri

buti

on

for

the

deve

lopm

ent

of

the

met

hodo

logy

an

d co

llect

ion

of

base

line

data

pr

ovid

ed

for

the

deve

lopm

ent

of

a Vu

lner

abili

ty

Asse

ssm

ent.

As

sess

men

t of

Bor

der

Cont

rol

Tech

nolo

gies

RDU

3

Asse

ssm

ent

of

bord

er

cont

rol

tech

nolo

gies

fo

r st

eeri

ng

thei

r fu

rthe

r de

velo

pmen

t at

EU

lev

el

base

d on

end

-use

r ne

eds.

1.Re

port

on

Fiel

d tr

ial

of B

orde

r Su

rvei

llanc

e Te

chno

logy

for

Lan

d Bo

rder

(in

clud

ing

eval

uati

on);

2.

Repo

rt o

n Fi

eld

tria

l of

Bor

der

Surv

eilla

nce

Tech

nolo

gy

for

Aeri

al S

urve

illan

ce;

3.Re

port

on

the

asse

ssm

ent

and

Feas

ibili

ty S

tudy

for

the

sha

ring

of

da

ta

at

oper

atio

nal

leve

l (i

nclu

ding

a p

ilot)

; 4.

Repo

rt o

n po

tent

ial,

cha

lleng

es

and

risk

s of

ut

iliza

tion

of

op

en

sour

ce i

nfor

mat

ion

for

pass

enge

r ri

sk a

sses

smen

t;

5.Fe

asib

ility

St

udy

on

plea

sure

bo

ats

bord

er c

ontr

ol i

nfor

mat

ion

exch

ange

(in

clud

ing

a pi

lot)

; 6.

Repo

rt

on

Inte

rope

rabl

e

1.

Land

tr

ial

exec

uted

, ev

alua

tion

do

ne,

repo

rt

prod

uced

. (I

ndus

try

Dem

onst

rati

on

of

land

bo

rder

su

rvei

llanc

e an

d co

mm

unic

atio

n sy

stem

s w

as o

rgan

ised

-Sl

ovak

ia 2

016-

as

a

firs

t ph

ase

of

tech

nolo

gy

asse

ssm

ent

proc

ess)

. 2.

Ac

tivi

ty

tran

sfer

red

to

2017

. Pr

epar

atio

n of

a

proc

urem

ent

proc

edur

e fo

r As

sess

men

t of

LAR

GER

si

ze

long

en

dura

nce

RPAS

in

Ea

ster

n M

edit

erra

nean

Se

a re

gion

is

pl

anne

d fo

r th

e m

enti

oned

yea

r.

3.

Acti

vity

de

fine

d,

ToR

defi

ned.

St

udy

and

pilo

t to

be

ou

tsou

rced

in

20

17-2

018

once

FW

C fo

r te

chni

cal

assi

stan

ce i

s in

pla

ce (

ToR

for

FWC

for

tech

nica

l as

sist

ance

pe

ndin

g fo

r ap

prov

al).

3.

25

www.parlament.gv.at

11

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D

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Pass

enge

r Ri

sk

Mod

el

base

d on

da

ta a

naly

tics

; 4.

The

act

ivit

y w

as n

ot c

ondu

cted

due

to

pri

orit

y, b

udge

t an

d st

aff

cons

trai

ns

(res

pons

ible

uni

t m

embe

r le

ft).

5.

Act

ivit

y de

fine

d, T

oR d

efin

ed.

St

udy

to b

e ou

tsou

rced

onc

e FW

C fo

r te

chni

cal

assi

stan

ce

is

in

plac

e (T

oR

for

FWC

for

tech

nica

l as

sist

ance

pe

ndin

g D

CBD

app

rova

l).

6.

Canc

elle

d.

The

acti

vity

w

as

not

cond

ucte

d du

e to

pri

orit

y, b

udge

t an

d st

aff

cons

trai

ns.

In

nova

tion

in

Bord

er

man

agem

ent

RDU

-4

The

aim

of

th

is

acti

vity

is

to

st

reng

then

Fr

onte

x m

onit

orin

g an

d co

ntri

buti

on t

o th

e Eu

rope

an

Bord

er S

ecur

ity

Rese

arch

and

to

coor

dina

te

and

enha

nce

the

acti

vity

an

d in

volv

emen

t of

th

e bo

rder

gu

ard

com

mun

ity

in

this

fi

eld.

1.Re

port

on

th

e m

eeti

ngs

Fron

tex-

Indu

stry

; 2.

Repo

rt

on

the

wor

ksho

p on

br

eakt

hrou

gh

tech

nolo

gies

/pro

duct

s fo

r bo

rder

se

curi

ty;

3.Re

port

on

th

e w

orks

hop

on

prop

er

met

hodo

logi

es/m

etho

ds/g

ood

prac

tice

s on

ho

w

to

perf

orm

re

sear

ch

on/i

nves

tiga

te/t

est/

veri

fy

bord

er

secu

rity

te

chno

logi

es/s

olut

ions

/pro

duct

s;

4.Re

port

on

the

wor

ksho

p on

new

bo

rder

se

curi

ty

R&D

pr

ojec

ts

deve

lope

d by

In

dust

ry

and

Acad

emia

us

ing

othe

r fi

nanc

ial

sour

ces

than

th

e EU

fi

nanc

ing

(e.g

. In

dust

ry’s

/Aca

dem

ia’s

ow

n fu

nds)

; 5.

Repo

rt o

n th

e w

orks

hop

on t

he

ongo

ing

bord

er

secu

rity

re

late

d FP

7 pr

ojec

ts

and

the

new

1. M

eeti

ng h

eld

and

Repo

rt d

eliv

ered

.

2. M

eeti

ng h

eld

and

Repo

rt d

eliv

ered

. 3.

Mee

ting

hel

d an

d Re

port

del

iver

ed.

Nee

ds o

n th

is t

hem

e ex

trac

ted

from

M

Ss.

4. M

eeti

ng h

eld

and

Repo

rt d

eliv

ered

. 5.

Mee

ting

hel

d an

d Re

port

del

iver

ed.

6. C

ontr

act

sign

ed.

The

stud

y w

ill b

e re

ady

at t

he e

nd o

f 20

17.

7.

Wor

k in

pr

ogre

ss.

MSs

co

nsul

ted.

O

nly

3 va

luab

le a

nsw

ers

rece

ived

out

of

5.

They

wer

e ce

ntra

lized

. In

put

was

as

ked

from

D

G

Hom

e.

DG

HO

ME

reco

mm

ende

d to

con

tact

DG

CN

ECT.

- D

raft

ToR

ela

bora

ted,

aft

er s

tudy

ing

spec

ific

lit

erat

ure,

in

clud

ing

the

MSs

in

put

and

cons

ulti

ng D

G C

NEC

T.

-Con

sult

atio

ns w

ith

DG

BU

G,

DG

SAN

TE

and

CLIM

A w

hich

has

exp

erie

nce

wit

h jo

int

proc

urem

ent

has

been

init

iate

d.

Lack

of

inte

rest

/eng

agem

ent

of

the

MS

and

indu

stry

/aca

dem

ia

in t

he a

ctiv

ity.

Is

sues

w

ith

the

proc

urem

ent

proc

edur

e fo

r ou

tsou

rcin

g di

ffer

ent

stud

ies,

w

ith

the

stud

ies'

qual

ity

or

conc

erni

ng

the

impl

emen

tati

on o

f di

ffer

ent

reco

mm

enda

tion

s/so

luti

ons

prov

ided

by

stud

ies

2.75

www.parlament.gv.at

11

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EN

proj

ects

pe

rtai

ning

to

H

oriz

on

2020

, W

P 20

14-2

015;

6.

Stud

y on

th

e se

tup

and

man

agem

ent

of

bord

er

secu

rity

re

late

d re

sear

ch i

n an

d ou

tsid

e Eu

rope

(ou

tsou

rced

);

7.Te

rms

of r

efer

ence

for

a s

tudy

to

be

la

unch

ed

in

2017

on

po

ssib

iliti

es o

f cr

oss-

bord

er j

oint

pr

ocur

emen

t fo

r bo

rder

sec

urit

y eq

uipm

ent;

8.

Dif

fere

nt r

epor

ts p

erta

inin

g to

th

e te

chni

cal

supp

ort

for

EC/M

Ss

and

the

EU

fund

ed

rese

arch

pr

ojec

ts

unde

r H

2020

pr

ogra

mm

es.

9.

Dev

elop

men

t of

a

met

hodo

logy

fo

r th

e ev

alua

tion

of

the

per

form

ance

of

docu

men

t in

spec

tion

rea

ders

. Ac

tivi

ty t

o be

out

sour

ced

to J

RC.

10.

Acti

viti

es

for

impl

emen

ting

th

e Ar

ticl

e 37

- “R

esea

rch

and

inno

vati

on”

of

the

REG

ULA

TIO

N

2016

/162

4 on

th

e Eu

rope

an

Bord

er a

nd C

oast

Gua

rd A

genc

y:

- Af

ter

cons

ulta

tion

s it

will

be

deci

ded

if a

stu

dy is

sti

ll ne

eded

and

in p

osit

ive

case

fin

aliz

e th

e To

R an

d ha

nd i

t ov

er

to P

rocu

rem

ent

depa

rtm

ent

in 2

017

to

star

t th

e pr

oced

ure.

8.

One

RD

U e

xper

t w

as i

nvol

ved

in t

he

eval

uati

ons

orga

nize

d by

the

Res

earc

h Ex

ecut

ive

Agen

cy (

REA)

for

the

off

ers

rece

ived

for

WP

2016

Sec

ure

Soci

etie

s (H

oriz

on 2

020)

. H

is e

valu

atio

n re

port

w

as h

ande

d ov

er t

o RE

A.

9. A

ctiv

ity

tran

sfer

red

to 2

017,

due

to

JRC

reor

gani

zati

on a

nd s

low

rea

ctio

n.

Acti

ons

perf

orm

ed:

- Let

ter

sent

by

Fron

tex

to M

Ss b

orde

r gu

ard

auth

orit

ies

to

colle

ct

thei

r ne

eds.

Val

uabl

e in

put

rece

ived

fro

m 6

co

untr

ies.

The

y w

ere

cent

raliz

ed a

nd

sent

to

JRC.

-J

RC

suff

ered

o r

gani

zati

onal

ch

ange

s an

d it

was

dec

ided

tha

t a

new

JRC

uni

t w

ill t

ake

over

the

tas

k.

-RD

U

visi

ted

JRC

to

push

th

e th

ings

fo

rwar

d. J

RC m

enti

oned

tha

t it

has

to

cont

act

DG

Hom

e an

d co

nfir

m t

hat

this

ac

tivi

ty

is

also

a

prio

rity

fo

r D

G

Hom

e/bo

rder

gu

ard

com

mun

ity

and

get

appr

oval

/sup

port

an

d pe

rhap

s bu

dget

. -T

his

year

JRC

inf

orm

ed F

ront

ex t

hat

all

the

appr

oval

s ar

e ob

tain

ed a

nd w

as

supp

osed

to

visi

t Fr

onte

x in

Mar

ch f

or

furt

her

clar

ific

atio

ns.

The

visi

t w

as

canc

elle

d by

JR

C an

d a

vide

ocon

fere

nce

was

pro

pose

d in

stea

d.

JRC

has

yet

to r

eply

.

10.E

xtra

ctin

g fr

om t

he M

Ss t

heir

inp

ut

on p

ossi

ble

rese

arch

top

ics;

M

eeti

ng

wit

h D

G

Hom

e to

di

scus

s

www.parlament.gv.at

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r 132

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impl

emen

tati

on

mod

alit

ies

of

the

Arti

cle

37-

“Res

earc

h an

d in

nova

tion

” of

the

Fro

ntex

REG

ULA

TIO

N.

www.parlament.gv.at

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r 133

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1 A

EN

6.

Euro

sur

Titl

e A

ctiv

ity

ID

Des

crip

tion

O

utpu

t pl

anne

d O

utpu

t de

liver

ed

Risk

H

R

Risk

an

alys

is

Euro

sur

spec

ific

se

rvic

es

and

prod

ucts

RAU

-4

To p

rovi

de t

he r

isk

anal

ysis

lay

er

of t

he C

PIP/

ESP,

as

requ

ired

by

the

EURO

SUR

regu

lati

on.

Regu

lar

upda

tes

of i

mpa

ct l

evel

s fo

r re

leva

nt s

ea a

nd l

and

bord

er

sect

ions

as

per

agr

eed

proc

edur

e RA

U

Busi

ness

U

ser

inpu

ts

prov

ided

as

requ

ired

Impa

ct

leve

ls

for

Euro

sur

bord

er

sect

ions

wer

e re

gula

rly

reas

sess

ed a

nd

five

up

date

s w

ere

perf

orm

ed

thro

ugho

ut t

he y

ear.

In

201

6 RA

U u

ploa

ded

375

repo

rts

in

the

Anal

ysis

La

yer,

in

clud

ing

Key

Dev

elop

men

ts (

36),

Bri

efin

g N

otes

(2)

, An

alyt

ical

M

onit

ors

(18)

an

d Ea

rth

Obs

erva

tion

Rep

orts

(31

9).

Exte

nsiv

e co

oper

atio

n w

ith

EU S

atCe

n fo

r th

e pr

ovis

ion

of i

mag

ery

anal

ysis

se

rvic

es

(Pre

-fro

ntie

r M

onit

orin

g,

Coas

tal

Mon

itor

ing,

Ref

eren

ce M

appi

ng

and

Evol

utio

n) w

ithi

n th

e fr

amew

ork

of

the

Cope

rnic

us D

eleg

atio

n Ag

reem

ent.

As

a

resu

lt,

Mem

ber

Stat

es

had

the

poss

ibili

ty

to

requ

est

Eart

h O

bser

vati

on

serv

ices

an

d ac

cess

31

9 Im

ager

y In

telli

genc

e an

d G

eosp

atia

l In

telli

genc

e re

port

s sh

ared

in

th

e CP

IP/E

SP

Anal

ysis

La

yer.

In

or

der

to

incr

ease

th

e un

ders

tand

ing

and

utili

zati

on

of

Eart

h O

bser

vati

on

serv

ices

and

pro

duct

s, R

AU o

rgan

ized

tw

o tr

aini

ng s

essi

ons

led

by E

U S

atCe

n ex

pert

s an

d at

tend

ed b

y pa

rtic

ipan

ts

from

9 M

embe

r St

ates

. Re

gula

r se

nior

us

er

inpu

t an

d va

lidat

ion

of o

utpu

ts t

o IC

T w

ithi

n th

e EU

ROSU

R An

alys

is T

ools

pro

ject

. Re

quir

emen

ts c

olle

ctio

n fo

r th

e Th

ird

Coun

try

Mon

itor

ing

(TCM

) ap

plic

atio

n,

aim

ing

at

impr

ovin

g th

e ge

nera

l

The

risk

s th

at w

ere

iden

tifi

ed i

n th

e be

ginn

ing

of 2

016,

and

the

ir

real

ass

essm

ent

are

as f

ollo

ws:

La

ck o

f co

nsis

tenc

y of

Eur

osur

da

ta

This

ri

sk

has

mat

eria

lised

in

20

16

and

is

bein

g ad

dres

sed

wit

h th

e up

date

of

th

e EU

ROSU

R D

ata

Mod

el (

limit

ed t

o th

e ill

egal

m

igra

tion

in

cide

nt

type

s) t

akin

g pl

ace

in 2

017.

La

ck

of

anal

ytic

al

cont

ribu

tion

s fr

om

MS

will

le

ad

to

an

inco

mpl

ete

situ

atio

nal p

ictu

re

This

ri

sk

has

mat

eria

lised

in

20

16

and

will

be

pa

rtia

lly

addr

esse

d w

ith

the

impl

emen

tati

on

of

the

EURO

SUR

Anal

ysis

To

ols

whi

ch

will

per

mit

the

MSs

to

not

only

us

ed

thei

r da

ta

but

also

to

m

anag

e an

d qu

ery

thei

r re

port

s w

ithi

n EU

ROSU

R.

In

add

itio

n th

e f o

llow

ing

risk

oc

curr

ed:

Follo

win

g th

e si

gnat

ure

of

Cope

rnic

us

DA

at

the

end

of

2015

an

d Co

pern

icus

bu

dget

av

aila

bilit

y fo

r ea

rth

obse

rvat

ion

serv

ices

, 20

16

Fron

tex

budg

et

allo

cate

d fo

r th

ese

serv

ices

un

der

RAU

-4

(312

0)

was

at

ri

sk

of

non-

impl

emen

tati

on.

This

w

as

5

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11

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7

G

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r 134

D

G D

1 A

EN

func

tion

alit

ies

of t

he a

pplic

atio

n bu

t m

ost

impo

rtan

tly

auto

mat

izin

g th

e po

pula

tion

of

th

e EU

ROSU

R An

alys

is

Laye

r.

addr

esse

d th

roug

h re

-allo

cati

on

of

the

budg

et

to

othe

r G

IS

Euro

sur-

rela

ted

serv

ices

in

crea

sing

th

e ut

ilisa

tion

of

ea

rth

obse

rvat

ion

serv

ices

fo

r ri

sk a

naly

sis.

Fr

onte

x Si

tuat

ion

Cent

re

EURO

SUR/

FFS

Situ

atio

nal

Mon

itor

ing

FSC-

2 In

acc

orda

nce

wit

h th

e EU

ROSU

R re

gula

tion

, pr

ovis

ion

of E

urop

ean

Situ

atio

nal

Pict

ure

(ESP

) an

d Co

mm

on P

re-F

ront

ier

Inte

llige

nce

Pict

ure

(CPI

P)

for

enha

nced

si

tuat

iona

l m

onit

orin

g

base

d on

(c

lose

-to)

re

al

tim

e in

form

atio

n in

clud

ing

deliv

ery

of s

urve

illan

ce

and

envi

ronm

enta

l da

ta

unde

r Fr

onte

x Fu

sion

Ser

vice

s um

brel

la

supp

orti

ng

shor

t te

rm/

imm

edia

te

deci

sion

m

akin

g pr

oces

s an

d si

tuat

iona

l aw

aren

ess.

Enri

ched

Eu

rope

an

Situ

atio

nal

Pict

ure;

Fr

onte

x Fu

sion

Se

rvic

es

deliv

ered

to

inte

rnal

and

ext

erna

l st

akeh

olde

rs;

Enha

nced

Eu

rosu

r se

rvic

es

5% i

ncre

ase

(to

97)

in s

ervi

ce r

eque

sts

of E

uros

ur F

usio

n Se

rvic

es c

ompa

red

to

2015

; A

tota

l of

35

Vess

els

of I

nter

est

(VoI

) w

ere

trac

ked

in 2

016,

out

of

whi

ch,

18

tran

site

d fr

om 2

015.

In

2016

, 17

new

Vo

I w

ere

intr

oduc

ed

in

the

VoI

list

(48%

incr

ease

com

pare

d to

201

5)

124%

in

crea

se

(to

628)

in

de

liver

ing

Vess

el D

etec

tion

Ser

vice

rad

ar i

mag

es

to t

he r

eque

stin

g M

embe

r St

ates

; 53

% in

crea

se

(to

359)

in

de

liver

ed

sate

llite

im

ager

ies

of a

reas

of

inte

rest

pu

blis

hed

thro

ugh

JORA

Vi

sual

isat

ion

Mod

ule;

Lack

of

hum

an r

esou

rces

wit

h re

quir

ed p

rofe

ssio

nal

skill

s an

d ex

peri

ence

.

11

Dev

elop

men

t

of

EURO

SUR

capa

bilit

ies

and

serv

ices

FSC-

3 En

hanc

emen

t of

se

rvic

es

and

func

tion

alit

ies

of

Fron

tex

Info

rmat

ion

Exch

ange

Sy

stem

s an

d EU

ROSU

R Fu

sion

Ser

vice

s in

or

der

to

supp

ort

situ

atio

nal

awar

enes

s an

d re

acti

on

capa

bilit

ies,

in

ac

cord

ance

w

ith

EURO

SUR

legi

slat

ion.

Fu

rthe

r de

velo

p an

d im

plem

ent

the

Euro

pean

Bor

der

Surv

eilla

nce

Fram

ewor

k (E

URO

SUR)

an

d pr

omot

e th

e op

erat

iona

l in

tegr

atio

n of

EU

ROSU

R in

to

bord

er

cont

rol

and

surv

eilla

nce

acti

viti

es a

cros

s th

e EU

. Fo

llow

ing

succ

essf

ul

secu

rity

ac

cred

itat

ion

(EU

RES

TRIC

TED

) of

th

e Eu

rosu

r Co

mm

unic

atio

n N

etw

ork,

de

velo

pmen

t of

New

an

d en

rich

ed

EURO

SUR

serv

ices

del

iver

ed t

o us

ers

at M

S an

d Fr

onte

x fo

r op

erat

iona

l us

e at

ext

erna

l bor

ders

;

JORA

was

upg

rade

d 6

tim

es,

in o

rder

to

mee

t U

ser’

s ne

eds.

Impr

ovem

ents

in

JORA

in

clud

ed

enha

nced

ve

ssel

tr

acki

ng t

ool,

im

prov

ed m

eteo

rolo

gica

l fo

reca

sts

and

an

upgr

aded

ve

ssel

m

ovem

ents

’ si

mul

atio

n m

odul

e.

The

link

betw

een

the

JORA

sys

tem

and

the

Eu

rosu

r sy

stem

was

als

o im

prov

ed;

3

Ope

rati

onal

Tri

als

wer

e or

gani

zed

to

test

the

eff

ecti

vene

ss a

nd r

elia

bilit

y of

th

e Eu

rosu

r Fu

sion

Se

rvic

es

new

op

erat

iona

l th

eatr

es:

1) i

n th

e At

lant

ic

Oce

an (

Port

ugal

) du

ring

Jul

y; 2

) in

the

Ba

ltic

Sea

(Po

land

) du

ring

Sep

tem

ber,

3)

and

in

the

nort

hern

Med

iter

rane

an

Sea

(Fra

nce)

dur

ing

Nov

embe

r;

Sing

le

poin

t of

en

try

exit

ap

proa

ch

not

follo

wed

co

nseq

uent

ly in

the

Age

ncy;

La

ck o

f hu

man

res

ourc

es w

ith

requ

ired

pro

fess

iona

l sk

ills

and

expe

rien

ce.

7

www.parlament.gv.at

11

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7

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r 135

D

G D

1 A

EN

oper

atio

nal

laye

r di

spla

ying

po

siti

ons

of

asse

ts

in

Join

t O

pera

tion

s an

d in

pr

e-fr

onti

er

area

s,

in

line

wit

h Eu

rosu

r fr

amew

ork.

Th

is

will

be

pe

rfor

med

in

co

oper

atio

n w

ith

exte

rnal

an

d in

tern

al

stak

ehol

ders

(I

CT

and

JOU

),

feat

urin

g po

ssib

le

use

of

Cope

rnic

us r

esou

rces

. Re

spon

se

Supp

ort

by

EURO

SUR

FFS

FSC-

4 Pr

ovis

ion

and

fusi

on o

f re

al t

ime

and/

or

clos

e to

re

al

tim

e si

tuat

iona

l aw

aren

ess

and

surv

eilla

nce

serv

ices

(vi

a Fr

onte

x Fu

sion

Ser

vice

s) i

n su

ppor

t of

the

re

spon

se

acti

viti

es

and

exce

ptio

nal

situ

atio

ns a

t ex

tern

al

bord

ers

of t

he E

U.

Tailo

red

serv

ices

in

supp

ort

of M

S de

liver

ed a

nd a

vaila

ble

Enha

nced

co

oper

atio

n w

ith

the

Euro

pean

Mar

itim

e Sa

fety

Age

ncy

and

the

Euro

pean

Fis

heri

es C

ontr

ol A

genc

y th

roug

h a

new

Se

rvic

e Le

vel

Agre

emen

t;

Euro

sur

Fusi

ons

Serv

ices

w

ere

cont

inuo

usly

pro

vide

d to

MSs

and

Joi

nt

Ope

rati

ons,

in

clud

ing

Inci

dent

Re

port

ing,

Ve

ssel

M

onit

orin

g an

d Tr

acki

ng,

Met

eo,

Visu

al D

ata

Dis

cove

ry

Serv

ice,

M

arit

ime

Sim

ulat

ion

Mod

ule

and

Visu

alis

atio

n To

ols

serv

ices

.

2

Euro

sur

Com

mun

icat

ion

Net

wor

k

ICT-

1 Su

ppor

t, m

aint

enan

ce a

nd f

urth

er

deve

lopm

ent

of

the

Euro

sur

Com

mun

icat

ion

Net

wor

k.

ECN

ava

ilabi

lity;

Net

wor

k se

rvic

es

subs

crip

tion

; N

ew r

elea

ses

of t

he

ECN

ap

plic

atio

n an

d bu

g fi

xes

rele

ases

;

Del

iver

ed

Una

vaila

bilit

y of

th

e Eu

rosu

r Co

mm

unic

atio

n N

etw

ork

5

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r 136

D

G D

1 A

EN

7.

Sit

uat

ion

Mo

nit

ori

ng

Titl

e A

ctiv

ity

ID

Des

crip

tion

O

utpu

t pl

anne

d O

utpu

t de

liver

ed

Risk

H

R

Fron

tex

Situ

atio

n Ce

ntre

(FS

C)

oper

atio

nal

acti

viti

es

FSC-

1 D

eliv

ery

of

Situ

atio

n M

onit

orin

g an

d In

form

atio

n Ex

chan

ge

Serv

ices

(e

.g.

Aler

ts,

SitR

eps,

M

edia

Pr

oduc

ts,

Inci

dent

Va

lidat

ion,

WO

B, C

orre

spon

denc

e M

anag

emen

t)

and

rela

ted

cust

omer

su

ppor

t,

trai

ning

an

d ac

cess

m

anag

emen

t to

Fr

onte

x In

form

atio

n Ex

chan

ge

appl

icat

ions

in

clud

ing

Fron

tex

One

-Sto

p-Sh

op (

FOSS

), C

MS,

Joi

nt

Ope

rati

ons

Repo

rtin

g Ap

plic

atio

n (J

ORA

) an

d O

pera

tion

al

Med

ia

Mon

itor

ing

(OM

M).

Ad

diti

onal

enh

ance

men

t of

som

e se

rvic

es

wou

ld

also

be

po

ssib

le

thro

ugh

Cope

rnic

us r

esou

rces

Situ

atio

n m

onit

orin

g pr

oduc

ts

and

serv

ices

; Fr

onte

x O

ne-S

top-

Shop

; Co

rres

pond

ence

m

anag

emen

t;

Ove

r 4,

600

situ

atio

n m

onit

orin

g re

port

s pr

oduc

ed;

37,1

97 in

cide

nts

repo

rted

and

val

idat

ed in

JO

RA;

25%

incr

ease

(to

1,0

48)

of t

he n

umbe

r of

JO

RA u

sers

; Ap

prox

imat

ely

1,00

0 re

ques

ts

for

info

rmat

ion

on

oper

atio

nal d

ata;

32

% in

crea

se (

to 2

,062

) in

the

num

ber

of F

OSS

use

rs;

7,00

0 do

cum

ents

upl

oade

d to

FO

SS p

latf

orm

; 21

% in

crea

se (

to 2

8,70

1) o

f co

rres

pond

ence

ite

ms

com

pare

d to

201

5, m

anag

ed b

y th

e FS

C Re

gist

rati

on

Off

ice;

Dif

ficu

ltie

s to

at

trac

t sk

illed

st

aff

[e.g

. Se

nior

Dut

y O

ffic

er]

wit

h re

quir

ed c

ompe

tenc

es

21

www.parlament.gv.at

11

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7

G

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r 137

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1 A

EN

8.1

. Ex

tern

al R

elat

ion

s

Thir

d Co

untr

ies

Titl

e A

ctiv

ity

ID

Des

crip

tion

O

utpu

t pl

anne

d O

utpu

t de

liver

ed

Risk

H

R

Coor

dina

te a

nd

impl

emen

t th

e In

stru

men

t fo

r Pr

e-Ac

cess

ion

(IPA

II)

Mul

ti-

Coun

try

Acti

on

“Reg

iona

l su

ppor

t to

pr

otec

tion

-se

nsit

ive

mig

rati

on

man

agem

ent

in

the

Wes

tern

Ba

lkan

s an

d Tu

rkey

”

IEC-

1 (R

elex

-

TC-1

)

Coor

dina

te a

nd i

mpl

emen

t th

e In

stru

men

t fo

r Pr

e-Ac

cess

ion

(IPA

II)

Mul

ti-C

ount

ry

Acti

on

Prog

ram

me

“Reg

iona

l su

ppor

t to

pr

otec

tion

-sen

siti

ve

mig

rati

on m

anag

emen

t in

the

W

este

rn B

alka

ns a

nd T

urke

y”

to

cove

r th

e pe

riod

20

15-

2018

.

Iden

tifi

cati

on

of

mix

ed

mig

rati

on

flow

s;

info

rmat

ion

exch

ange

es

tabl

ishe

d fo

r op

erat

iona

l co

oper

atio

n

The

proj

ect

was

la

unch

ed

in

Janu

ary

2016

, im

plem

enta

tion

w

ell

unde

r w

ay,

29

acti

viti

es

cond

ucte

d an

d 12

3 bo

rder

gua

rds

and

asyl

um o

ffic

ers

trai

ned

join

tly

by F

ront

ex a

nd E

ASO

. CO

M r

eser

ved

fund

s fo

r th

e fo

llow

up

IPA

Proj

ect

(dur

atio

n: J

anua

ry

2019

– D

ecem

ber

2021

)

Chan

ges

in p

olit

ical

con

text

/

lack

of

be

nefi

ciar

ies’

co

mm

itm

ent

4

Coor

dina

te a

nd

impl

emen

t th

e EU

Fu

nded

Ea

ster

n Pa

rtne

rshi

p (E

aP)

– IB

M

– Ca

paci

ty

Build

ing

Proj

ect,

to

co

ver

the

peri

od

2014

-20

17

IEC-

2 (R

elex

-

TC-2

)

The

mai

n ai

m o

f th

e Ea

ster

n Pa

rtne

rshi

p IB

M

Capa

city

Bu

ildin

g Pr

ojec

t is

to

ensu

re

bord

er

secu

rity

an

d to

fa

cilit

ate

legi

tim

ate

mov

emen

ts

of

pers

ons

and

good

s in

th

e re

gion

, w

hile

en

suri

ng t

hat

the

figh

t ag

ains

t co

rrup

tion

an

d re

spec

t fo

r hu

man

ri

ghts

w

ill

be

give

n ne

cess

ary

atte

ntio

n th

roug

hout

the

pro

ject

Dev

elop

ing/

revi

sing

th

e re

leva

nt

core

cu

rric

ula

and

tool

s as

w

ell

as

esta

blis

hing

de

dica

ted

trai

ning

; D

eliv

ery

of s

peci

fic

IBM

tr

aini

ng

cour

ses;

th

ese

init

iati

ves

will

be

pe

rfor

med

th

roug

hout

al

l th

emat

ic a

reas

and

co

mpo

nent

s of

th

e pr

ojec

t;

Expa

nsio

n of

the

EB-

RAN

to

a po

ssib

le E

aP-R

AN

The

proj

ect

cont

inue

d,

impl

emen

tati

on

wel

l un

der

way

, 76

ac

tivi

ties

(o

f w

hich

47

ar

e tr

aini

ngs)

im

plem

ente

d w

ith

686

offi

cial

s tr

aine

d. A

req

uest

for

a

non-

cost

ext

ensi

on f

or 1

2 m

onth

s se

nt t

o CO

M

Chan

ges

in p

olit

ical

con

text

/

lack

of

bene

fici

arie

s’

com

mit

men

t

5

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r 138

D

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1 A

EN

Dep

loym

ent

of

Fron

tex

Liai

son

Off

icer

(FL

O)

in

Turk

ey

and

a co

untr

y in

N

orth

of

Afri

ca

(TBC

)

IEC-

3 (R

elex

TC

-3)

Acco

rdin

g to

ar

ticl

e 14

/3

of

Fron

tex

Regu

lati

on,

"The

Ag

ency

may

dep

loy

its

liais

on

offi

cers

(.

..)

in

thir

d co

untr

ies.

W

ithi

n th

e fr

amew

ork

of

the

exte

rnal

re

lati

ons

polic

y of

the

Uni

on,

prio

rity

for

dep

loym

ent

shou

ld

be

give

n to

th

ose

thir

d co

untr

ies,

whi

ch o

n th

e ba

sis

of

risk

an

alys

is

cons

titu

te

a co

untr

y of

or

igin

or

tr

ansi

t re

gard

ing

illeg

al m

igra

tion

Redu

ctio

n of

m

igra

tory

fl

ows

tow

ards

th

e EU

; cl

ose

coop

erat

ion

wit

h lo

cal

rele

vant

au

thor

itie

s

LO

to

Ank

ara

depl

oyed

: pr

e-de

ploy

men

t ph

ase

15

Janu

ary

– 31

Mar

ch 2

016,

int

rodu

ctio

n of

the

LO

to

the

Turk

ish

auth

orit

ies

duri

ng t

he o

ffic

ial

visi

t of

ED

to

Turk

ey i

n Fe

brua

ry 2

016,

set

ting

up

the

offi

ce i

n Ap

ril

2016

. Th

e LO

is

a re

cogn

ised

par

tner

of

TR a

utho

riti

es

and

othe

r na

tion

al a

nd in

tern

atio

nal s

take

hold

ers

MB

appr

oved

the

dep

loym

ent

of L

O t

o th

e W

este

rn

Balk

ans

in B

elgr

ade,

Ser

bia

and

to N

iam

ey,

Nig

er;

this

fo

llow

ed

the

adop

tion

by

th

e M

B of

th

e lis

t of

pr

opos

ed c

ount

ries

/ r

egio

ns f

or d

eplo

ymen

t of

a L

O in

20

17

(Wes

tern

Ba

lkan

s,

Nor

th

Afri

ca,

Wes

t Af

rica

, H

orn

of A

fric

a, S

ilk R

oute

reg

ion)

N/A

1

Dev

elop

cl

oser

co

oper

atio

n w

ith

Liby

an

auth

orit

ies

in

clos

e co

ordi

nati

on

wit

h th

e EU

BAM

an

d Fr

onte

x LO

IEC-

4 (R

elex

TC

-4)

Liby

a is

a t

rans

it c

ount

ry a

nd

a m

ajor

so

urce

of

ir

regu

lar

mig

rati

on t

owar

ds t

he E

U b

y se

a. T

he u

nsta

ble

situ

atio

n in

Li

bya

didn

't al

low

a

clos

er

coop

erat

ion

wit

h th

em,

but

we

expe

ct t

hat

2016

cou

ld b

e th

e ti

me

to d

evel

op i

t.

This

co

uld

be d

one

in c

oord

inat

ion

wit

h EU

BAM

and

FLO

Wor

king

ar

rang

emen

t;

Coop

erat

ion

plan

; EU

BAM

w

ill

esta

blis

h a

brid

ge

wit

h lo

cal

auth

orit

ies

tow

ards

a

clos

e co

oper

atio

n

Clos

e co

oper

atio

n w

ith

EUBA

M L

ibya

and

EU

NAV

FOR

Med

Sop

hia

in o

rder

to

enha

nce

Liby

an c

ivili

an c

oast

gu

ardi

ng

capa

citi

es.

In

that

re

gard

, am

ongs

t ot

her

acti

viti

es,

trai

ning

ha

s be

en

prov

ided

to

59

Li

byan

Co

ast

Gua

rd

offi

cers

(i

n ad

diti

on

to

3 tu

tors

) in

sp

ecif

ic m

odul

es f

allin

g di

rect

ly u

nder

the

rem

it o

f Fr

onte

x w

hils

t IE

C fa

cilit

ated

con

tact

s Re

gula

r at

tend

ance

at

EUBA

M-c

hair

ed w

orki

ng g

roup

s

Pers

iste

nt u

nsta

ble

situ

atio

n in

Li

bya

0.5

24th

In

tern

atio

nal

Bord

er

Polic

e Co

nfer

ence

IEC-

5 (R

elex

TC

-5)

This

ev

ent

will

of

fer

an

oppo

rtun

ity

for

the

Chie

fs o

f Bo

rder

G

uard

au

thor

itie

s ar

ound

th

e w

orld

to

sh

are

best

pr

acti

ces

and

expe

rien

ces

on v

ario

us t

opic

s of

com

mon

int

eres

t re

late

d to

bo

rder

m

anag

emen

t an

d se

curi

ty.

In

addi

tion

it

w

ill

allo

w

to

rene

w

pers

onal

re

lati

onsh

ips

betw

een

the

chie

fs

of

bord

er

guar

d m

anag

emen

t w

hich

w

ere

esta

blis

hed

duri

ng l

ast

year

s’

even

ts

and

to

cont

inue

bu

ildin

g th

e in

tern

atio

nal

bord

er g

uard

com

mun

ity

Impl

emen

tati

on

team

Th

e ev

ent

tent

ativ

ely

sche

dule

d fo

r N

ovem

ber

2017

. Th

e co

ncep

t ha

s be

en f

inal

ised

2

Crea

te

cond

itio

ns

to

IEC-

6 (R

elex

Pr

esen

tly

the

Agen

cy

is

man

date

d by

the

Man

agem

ent

Wor

king

ar

rang

emen

ts

wit

h W

A si

gned

wit

h Ko

sovo

*

Lack

of

in

tere

st

or

com

mit

men

t of

th

e po

tent

ial

2

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 139

D

G D

1 A

EN

conc

lude

w

orki

ng

arra

ngem

ent

wit

h th

e Th

ird

Coun

trie

s to

w

hich

M

anag

emen

t Bo

ard

gave

m

anda

te

TC-6

) Bo

ard

to

nego

tiat

e w

ith

the

follo

win

g co

untr

ies:

Se

nega

l,

Mau

rita

nia,

Mor

occo

, Tu

nisi

a,

Liby

a,

Egyp

t Br

azil,

an

d Ko

sovo

22

the

coun

trie

s m

enti

oned

bef

ore

N

egot

iati

ons

laun

ched

for

the

con

clus

ion

of a

WA

wit

h th

e au

thor

itie

s of

Sen

egal

Re

new

ed

effo

rts

to

init

iate

di

scus

sion

s of

W

A w

ith

Egyp

t Ex

plor

ing

poss

ibili

ties

for

neg

otia

ting

a W

A w

ith

the

com

pete

nt a

utho

riti

es o

f Li

bya

thir

d co

untr

y pa

rtne

rs

Man

age

the

impl

emen

tati

on

of

exis

ting

W

orki

ng

arra

ngem

ents

(W

A)

and

Coop

erat

ion

Plan

s (C

P)

IEC-

7 (R

elex

TC

-7)

Fron

tex

conc

lude

d 17

W

As

wit

h Th

ird

Coun

trie

s (a

s re

gard

s Tu

rkey

th

e W

A w

as

appr

oved

in

th

e fo

rm

of

a M

oU)

and

in a

few

cas

es t

he

WA

are

deve

lope

d th

roug

h CP

. It

is R

elex

TC’

s ta

sk t

o m

anag

e th

e im

plem

enta

tion

of

su

ch

inst

rum

ents

in

co

ordi

nati

on

wit

h th

e ot

her

unit

s of

Fr

onte

x

Tang

ible

ac

hiev

emen

t to

the

m

utua

l ben

efit

Coop

erat

ion

Plan

sig

ned

wit

h th

e St

ate

Bord

er G

uard

Se

rvic

e of

Ukr

aine

; Pr

oces

s of

upd

atin

g th

e Co

oper

atio

n Pl

an w

ith

Turk

ey

laun

ched

; Re

vise

d W

As w

ere

sent

to

Alb

ania

, Se

rbia

and

the

fo

rmer

Yug

osla

v Re

publ

ic o

f M

aced

onia

Chan

ged

prio

riti

sati

on

from

in

tern

al b

usin

ess

enti

ties

vis

-a-

vis

the

thir

d co

untr

ies

– Bu

sine

ss

enti

ties

ba

lanc

e th

e pr

iori

ties

be

twee

n gi

ving

at

tent

ion

to E

U M

S/SA

C on

one

si

de a

nd t

hird

cou

ntri

es o

n th

e ot

her

side

. Co

mm

itm

ent

for

prop

er

impl

emen

tati

on o

n th

e si

de o

f th

e pa

rtne

r co

untr

y

2

Coun

selli

ng a

nd

gene

ral

supp

ort

to

Exec

utiv

e D

irec

tor,

D

eput

y Ex

ecut

ive

Dir

ecto

r,

Dir

ecto

rate

and

Fr

onte

x U

nits

IEC-

8 (R

elex

TC

-8)

Rele

x TC

has

a g

ener

al t

ask

for

coun

selli

ng

and

give

ge

nera

l su

ppor

t to

the

Age

ncy

in t

erm

s of

coo

pera

tion

wit

h Th

ird

Coun

trie

s (T

C)

Prov

ide

rapi

d co

unse

lling

an

d su

ppor

t to

th

e Ag

ency

Prov

ided

on

a re

gula

r ba

sis

Lack

of

cohe

renc

e of

Fro

ntex

ac

tion

in

th

e ex

tern

al

dim

ensi

on

0.5

22 T

his

des

ign

atio

n i

s w

ith

out

pre

jud

ice

to p

osi

tion

s on

sta

tus,

an

d i

s in

lin

e w

ith

UN

SC

R 1

244

/1999

and

th

e I

CJ

Op

inio

n o

n t

he

Koso

vo d

ecla

rati

on

of

ind

epen

den

ce.

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 140

D

G D

1 A

EN

Inte

rnat

iona

l Org

anis

atio

ns

Titl

e A

ctiv

ity

ID

Des

crip

tion

O

utpu

t pl

anne

d O

utpu

t de

liver

ed

Risk

H

R

Coop

erat

ion

wit

h EU

Ag

enci

es

and

Inte

rnat

iona

l O

rgan

isat

ions

IEC-

9 (R

elex

IO

-1)

Dev

elop

ing,

co

ordi

nati

ng,

eval

uati

ng

and

cons

olid

atin

g th

e co

oper

atio

n w

ith

part

ner

orga

nisa

tion

s in

clud

ing

EU

Agen

cies

an

d In

tern

atio

nal

Org

anis

atio

ns.

Spec

ial

focu

s w

ill

be

plac

ed

on

the

mon

itor

ing

and

eval

uati

on o

f th

e co

oper

atio

n w

ith

part

ner

orga

nisa

tion

s on

the

bas

is o

f th

e ex

isti

ng

Wor

king

Ar

rang

emen

ts

Coop

erat

ion

wit

h EU

Age

ncie

s an

d IO

s Th

e tr

ilate

ral

WA

betw

een

Fron

tex,

EFC

A a

nd E

MSA

on

coa

st g

uard

fun

ctio

ns w

as p

repa

red

in 2

016

wit

h a

view

to

adop

tion

by

Fron

tex

MB

at t

he b

egin

ning

of

2017

EA

SO L

O d

eplo

yed

to F

ront

ex

Annu

al C

oope

rati

on P

lan

wit

h eu

-LIS

A co

nclu

ded

Ong

oing

coo

pera

tion

in

the

fram

ewor

k of

the

JH

A

Age

ncie

s N

etw

ork

Join

t in

itia

tive

s an

d in

crea

sed

inte

nsit

y of

in

tera

ctio

n w

ith

INTE

RPO

L:

tact

ical

in

clus

ion

of

Inte

rpol

of

fice

rs

in

Fron

tex

oper

atio

nal

acti

viti

es,

INTE

RPO

L’s

part

icip

atio

n in

AF

IC

mee

ting

s,

the

ongo

ing

Dia

l D

oc/R

efer

ence

s M

anua

l pr

ojec

t.

Wor

king

re

lati

onsh

ip

reas

sess

ed

and

furt

her

syne

rgie

s ex

plor

ed,

the

need

fo

r an

en

hanc

ed

stra

tegi

c an

d op

erat

iona

l co

oper

atio

n re

cogn

ised

w

ith

a vi

ew t

o co

mm

enci

ng n

egot

iati

ons

on a

new

W

A Ef

fort

s w

ere

mad

e to

for

mal

ise

the

coop

erat

ion

wit

h O

SCE

– po

ssib

ly c

oncl

udin

g a

WA

in 2

017.

Sim

ilarl

y,

poss

ibili

ties

for

an

inte

nsif

ied

coop

erat

ion

wit

h IM

O

in

the

mar

itim

e do

mai

n,

espe

cial

ly

in

the

coas

t gu

ard

func

tion

s,

and

wit

h W

CO

in

the

cust

oms

dom

ain,

wer

e ex

plor

ed w

ith

a vi

ew t

o a

futu

re W

As

Ope

rati

onal

an

d Po

licy

deve

lopm

ents

at

EU l

evel

cou

ld

heav

ily i

nflu

ence

the

act

ivit

ies

of t

he A

genc

y D

uplic

atio

n of

eff

orts

, di

luti

on

of i

nfor

mat

ion

and

mis

dire

ctio

n of

info

rmat

ion

Lack

of

com

mit

men

t of

ext

erna

l pa

rtne

rs

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of

reso

urce

s

1

Coop

erat

e w

ith

EU

Inst

itut

ions

an

d co

ntri

bute

to

EU

po

licy

deci

sion

m

akin

g

IEC-

10

(Rel

ex

IO-2

)

Mai

ntai

ning

fl

uent

re

lati

ons

wit

h th

e EU

in

stit

utio

ns

and

cont

ribu

tion

to

EU

po

licy

deci

sion

m

akin

g gu

ided

by

Fr

onte

x st

rate

gic

inte

rest

and

de

velo

pmen

ts

supp

ort

to

and

coop

erat

ion

wit

h EU

in

stit

utio

ns

in

polic

y de

velo

pmen

t

Regu

lar

info

rmat

ion

sent

to

the

Euro

pean

Par

liam

ent

on n

ew W

As a

s w

ell a

s on

the

dep

loym

ent

of L

Os

Chan

ges

in s

trat

egic

, po

licy

and

lega

l ar

eas

in

the

EU

coul

d he

avily

inf

luen

ce t

he a

ctiv

itie

s of

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Age

ncy

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inst

itut

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m

ay

incr

ease

th

eir

infl

uenc

e ov

er

the

acti

viti

es o

f th

e Ag

ency

whi

ch

can

resu

lt

in

shif

ting

th

e pr

iori

ties

, ac

tivi

ties

an

d

1

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 141

D

G D

1 A

EN

reso

urce

al

loca

tion

of

th

e Ag

ency

In

cohe

rent

m

essa

ges

to

EU

inst

itut

ions

fro

m w

ithi

n Fr

onte

x

Stra

tegi

c ad

vice

an

d su

ppor

t to

Fr

onte

x M

anag

emen

t

IEC-

11

(Rel

ex

IO-3

)

Stra

tegi

c ad

vice

an

d su

ppor

t to

Fro

ntex

Man

agem

ent

wit

h re

gard

to

po

licy

asse

ssm

ents

w

hich

in

clud

e in

ter

alia

th

e fo

llow

-up

to

the

Arti

cle

33

Eval

uati

on

and

reco

mm

enda

tion

s em

anat

ing

from

th

e M

anag

emen

t Bo

ard

as

wel

l as

id

enti

fyin

g an

d pr

ovid

ing

guid

ance

on

op

port

unit

ies

and

use

of

EU

fina

ncia

l in

stru

men

ts

in

the

fiel

d of

H

ome

Affa

irs

and

Exte

rnal

Rel

atio

ns

Supp

ort

to F

ront

ex

Man

agem

ent

in

term

s of

de

cisi

on-

mak

ing

and

polic

y de

velo

pmen

t;

Effi

cien

t us

e of

fi

nanc

ial

oppo

rtun

itie

s

IEC

supp

ort

func

tion

Lo

w

leve

l of

in

volv

emen

t /

resp

onse

by

the

unit

s in

-hou

se

Lack

of

co

ordi

nati

on

and

cons

ulta

tion

dur

ing

the

inte

rnal

de

cisi

on m

akin

g

1.2

Dev

elop

ing

the

Fron

tex

THB

Stra

tegy

Rele

x IO

-4

Dev

elop

ing

the

Fron

tex

THB

Stra

tegy

by

in

itia

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ne

w

Fron

tex

proj

ects

an

d id

enti

fyin

g sy

nerg

ies

wit

h on

goin

g Fr

onte

x or

Ex

tern

al

Part

ners

' ac

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d by

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ildin

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, st

reng

then

ing

and

mai

ntai

ning

an

ef

fect

ive

netw

ork

of

cont

acts

w

ithi

n M

S,

EU

bodi

es

and

Inte

rnat

iona

l O

rgan

isat

ions

on

THB

Man

agem

ent

and

coor

dina

tion

of

THB

Acti

viti

es

Task

tra

nsfe

rred

to

Ope

rati

ons

Div

isio

n N

/A

0.8

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 142

D

G D

1 A

EN

8.2

. C

omm

un

icat

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Titl

e A

ctiv

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ID

Des

crip

tion

O

utpu

t pl

anne

d O

utpu

t de

liver

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d pr

omot

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ordi

nate

d ac

tivi

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be

twee

n na

tion

al

auth

orit

ies,

na

tion

al

and

inte

rnat

iona

l ca

rrie

rs

by

invo

lvin

g th

em

in

Fron

tex

acti

viti

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IAT-

1 Pr

omot

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of

Euro

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rder

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ard

cult

ure

and

the

spir

it

of

coop

erat

ion

betw

een

diff

eren

t bo

rder

au

thor

itie

s,

inte

rnat

iona

l or

gani

sati

ons

and

civi

l so

ciet

y re

pres

enta

tive

s.

Annu

al

Pres

s O

ffic

ers

mee

ting

; ED

4BG

ev

ent;

2

ED4B

G o

n th

e Ro

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emin

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th

e Bo

rder

Pos

t m

agaz

ine

Prod

ucti

on o

f m

ore

than

30

vide

os s

ervi

ng

trai

ning

and

gen

eral

aw

aren

ess

vide

os a

bout

bo

rder

man

agem

ent.

4

Incr

ease

tr

ansp

aren

cy

and

enha

nce

Fron

tex

repu

tati

on

IAT-

4 In

crea

se

tran

spar

ency

an

d en

hanc

e Fr

onte

x re

puta

tion

by

ac

tive

co

mm

unic

atio

n on

it

s ac

tivi

ties

in

lin

e w

ith

Fron

tex

inte

rnal

an

d ex

tern

al

com

mun

icat

ion

stra

tegy

. Pr

ovis

ion

of

tim

ely,

st

ruct

ured

re

spon

ses

to

the

med

ia

and

mem

bers

of

th

e pu

blic

(r

esea

rche

rs,

stud

ents

, et

c.)

on

all

Fron

tex

oper

atio

nal

acti

viti

es,

incl

udin

g ex

cept

iona

l an

d cr

isis

si

tuat

ions

. Pr

oduc

tion

of

pu

blic

atio

ns

and

audi

o/vi

deo

mat

eria

ls.

Org

anis

atio

n of

pr

ess

visi

ts

and

brie

fing

s

Med

ia r

eque

sts

hand

led

in

a ti

mel

y m

anne

r. p

ress

bri

efin

gs

orga

nise

d w

hen

need

ed;

Requ

ests

for

pub

lic a

cces

s to

do

cum

ents

han

dled

wit

hin

the

requ

ired

tim

efra

me

Upd

ate

and

impl

emen

tati

on o

f

Fro

ntex

vis

ual

iden

tity

to

refl

ect

the

new

man

date

of

Fron

tex

– th

e Eu

rope

an B

orde

r an

d Co

ast

Gua

rd A

genc

y D

eplo

ymen

t of

mul

tim

edia

man

agem

ent

syst

em

that

w

ill

serv

e di

ffer

ent

com

mun

icat

ion

purp

oses

. Pu

blic

atio

n of

mor

e th

an 7

0 pu

blic

atio

ns

from

tr

aini

ng m

anua

ls t

o ri

sk a

naly

sis.

Co

nten

t fo

r th

e of

fici

al

Fron

tex

web

site

an

d so

cial

m

edia

ch

anne

ls

that

le

d to

in

crea

se

in

num

ber

of w

ebsi

te s

essi

ons

and

page

vie

ws

as

wel

l as

inc

reas

e in

fol

low

ers

and

reac

h co

mpa

red

to 2

015.

17

laun

ches

of

Fron

tex

Info

rmer

– A

genc

y in

tern

al

new

slet

ter

and

10

sess

ions

of

Br

own

Bag

Lunc

heon

s (i

nter

nal

peer

-to-

peer

kn

owle

dge

exch

ange

pla

tfor

m).

Aw

aren

ess

rais

ing

inte

rnal

eve

nts

expl

aini

ng t

he

new

m

anda

te

of

Fron

tex

(lau

nch

of

the

new

Repu

tati

onal

ris

k 4

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 143

D

G D

1 A

EN

regu

lati

on,

inte

rnal

day

).

Med

ia

mon

itor

ing

and

anal

ysis

IA

T-5

m

edia

mon

itor

ing

cont

ract

in

plac

e

2

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 144

D

G D

1 A

EN

9.

Fun

dam

enta

l Rig

hts

Titl

e A

ctiv

ity

ID

Des

crip

tion

O

utpu

t pl

anne

d O

utpu

t de

liver

ed

Risk

H

R

FR

Impa

ct

in

prop

osed

JO

FR

O-1

Co

ordi

nate

m

ulti

purp

ose

join

t ac

tivi

ties

th

at

sust

ain

the

oper

atio

nal

pres

ence

in

ar

eas

at

the

exte

rnal

bo

rder

s ex

pose

d to

sp

ecif

ic

and

disp

ropo

rtio

nate

pr

essu

re

as

wel

l as

fa

cing

si

gnif

ican

t un

cert

aint

ies;

in

clud

ing

cons

iste

nt a

ctio

n in

lin

e w

ith

oper

atio

nal

reac

tion

m

echa

nism

la

id

dow

n in

th

e EU

ROSU

R Re

gula

tion

.

FR im

pact

in J

O

FRO

con

trib

uted

to

the

draf

ting

of

oper

atio

nal

plan

s by

pro

vidi

ng in

puts

des

igne

d to

pro

mot

e th

e re

spec

t of

fu

ndam

enta

l ri

ghts

(F

R)

in

all

Agen

cy’s

op

erat

iona

l ac

tivi

ties

. W

ith

the

entr

y in

to f

orce

of

the

Euro

pean

Bo

rder

and

Coa

st G

uard

(EB

CG

) Re

gula

tion

201

6/16

24

on 6

Oct

ober

201

6, F

RO s

uppo

rted

the

Age

ncy’

s w

ork

and

cont

ribu

ted

to t

he a

lignm

ent

of o

pera

tion

al p

lan

wit

h th

e EB

CG R

egul

atio

n by

rev

isin

g th

e gu

idel

ines

for

va

riou

s pr

ofile

s in

the

pla

ns,

desi

gnin

g a

Que

stio

nnai

re

on

refe

rral

m

echa

nism

fo

r vu

lner

able

gr

oups

in

M

embe

r St

ates

w

here

op

erat

ions

ta

ke

plac

e,

supp

orte

d th

e dr

afti

ng

on

an

SOP

on

com

plai

nt

mec

hani

sm

and

subm

itte

d th

e Co

mpl

aint

fo

rm

for

pote

ntia

l vi

olat

ions

of

fu

ndam

enta

l ri

ghts

. Fu

rthe

rmor

e,

FRO

ha

s dr

afte

d a

FR

spec

ific

op

erat

iona

l ob

ject

ive

and

basi

c co

mpl

ianc

e in

dica

tors

ai

min

g at

ga

ther

ing

of

quan

tita

tive

an

d qu

alit

ativ

e m

easu

rem

ent

nece

ssar

y fo

r pr

ovid

ing

FRO

obs

erva

tion

s to

the

Fro

ntex

Eva

luat

ion

Repo

rts

(Art

icle

26

EBCG

Re

gula

tion

).

FRO

to

geth

er

wit

h Ai

r Bo

rder

Se

ctor

fu

rthe

r de

velo

ped

a W

ork

Pack

age

in

the

impl

emen

tati

on

of

the

new

re

gula

tion

ai

min

g at

pr

ovid

ing

suff

icie

nt i

nfor

mat

ion

on t

he p

rote

ctio

n of

vu

lner

able

gr

oups

es

peci

ally

ch

ildre

n.

FRO

ha

s al

so

exte

nsiv

ely

cont

ribu

ted

to

the

Gui

de

for

JRO

s co

ordi

nate

d by

Fr

onte

x,

whi

ch

incl

udes

a

list

of

forb

idde

n re

stra

ints

an

d a

mod

el

fit-

to-t

rave

l fo

rm

that

co

uld

serv

e to

ha

rmon

ise

EU

prac

tice

s an

d pr

oced

ures

.

FRO

tea

m h

as a

lso

exte

nsiv

ely

supp

orte

d th

e tr

aini

ng

acti

viti

es o

f sp

ecif

ic p

rofi

les

wit

hin

the

EBCG

tea

ms,

su

ch

as

EURO

SUR

oper

atio

ns,

Mar

itim

e Bo

rder

Su

rvei

llanc

e O

ffic

ers,

for

ce

retu

rn m

onit

ors,

FR

for

forc

ed r

etur

n es

cort

s, F

R fo

r bo

rder

gua

rds

on l

ine

tool

de

velo

pmen

t, a

nd F

R an

d in

tern

atio

nal

prot

ecti

on i

n th

e EU

, th

e la

tter

an

EASO

led

pro

ject

for

fir

st e

ntry

of

fici

als.

Lack

of

M

embe

r St

ates

’ re

spon

ses

to

the

Que

stio

nnai

res

for

the

refe

rral

of

vu

lner

able

gr

oups

, po

stpo

nem

ent

of

inse

rtio

n of

fu

ndam

enta

l ri

ghts

-rel

ated

sp

ecif

ic

oper

atio

nal

obje

ctiv

es

and

indi

cato

rs

in

the

oper

atio

nal p

lans

.

1

www.parlament.gv.at

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7

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1 A

EN

Mon

itor

ing

FR

inci

dent

s du

ring

JO

FRO

-2

Inte

nsif

y th

e ta

ilore

d co

ncep

ts

of

diff

eren

t ty

pes

of

join

t op

erat

ions

(l

and,

se

a,

air,

re

turn

ac

tivi

ties

) an

d ta

rget

th

e al

ignm

ent

of

Fron

tex’

op

erat

ions

w

ith

the

prio

riti

es

of

the

Inte

rnal

Se

curi

ty

Stra

tegy

and

EU

Pol

icy

Cycl

e.

SIR

repo

rts

The

mec

hani

sms

of S

IR r

epor

ting

was

est

ablis

hed

as a

pa

rt o

f an

eff

ecti

ve m

onit

orin

g m

echa

nism

. I

n 20

16,

24 s

erio

us i

ncid

ents

wer

e re

port

ed a

nd f

ollo

wed

-up

by

FRO

. As

a

resu

lt,

FRO

cl

osed

te

n in

cide

nts

and

prov

ided

re

com

men

dati

ons

and

corr

ecti

ve

mea

sure

s w

hile

ot

her

seri

ous

inci

dent

s ar

e pe

ndin

g as

th

e in

vest

igat

ion

is

still

on

goin

g by

re

spec

tive

M

Ss

auth

orit

ies.

Th

e al

lega

tion

s re

fer

to

pote

ntia

l vi

olat

ions

of

the

righ

t to

hum

an d

igni

ty a

nd i

nteg

rity

, ri

ght

to

asyl

um

and

prot

ecti

on

in

the

even

t of

re

mov

al,

expu

lsio

n or

ext

radi

tion

, ri

ght

to p

rope

rty,

ri

ghts

of

the

child

, ri

ght

to l

iber

ty a

nd s

ecur

ity,

rig

ht

to

good

ad

min

istr

atio

n an

d pr

ohib

itio

n of

di

scri

min

atio

n. F

RO c

ontr

ibut

ed t

o th

e on

goin

g pr

oces

s of

re

visi

on

of

the

exis

ting

SO

P on

Se

riou

s in

cide

nt

repo

rtin

g.

Lack

of

feed

-bac

k pr

ovid

ed

by

the

MSs

’ na

tion

al

auth

orit

ies;

0.5

FR

mon

itor

ing

syst

em

FRO

-3

Inte

nsif

y th

e ta

ilore

d co

ncep

ts

of

diff

eren

t ty

pes

of

join

t op

erat

ions

(l

and,

se

a,

air,

re

turn

ac

tivi

ties

) an

d ta

rget

th

e al

ignm

ent

of

Fron

tex’

op

erat

ions

w

ith

the

prio

riti

es

of

the

Inte

rnal

Se

curi

ty

Stra

tegy

and

EU

Pol

icy

Cycl

e.

FR m

onit

orin

g sy

stem

(ne

w

com

plai

nts

mec

hani

sm)

FRO

con

tinu

ousl

y w

ork

on i

mpr

ovem

ent

of a

n ef

fect

ive

mon

itor

ing

mec

hani

sm a

s pr

ovid

ed b

y th

e Re

gula

tion

. FR

O t

eam

vis

ited

sea

, la

nd a

nd r

etur

n op

erat

ions

and

pr

ovid

ed s

ubst

anti

ve r

ecom

men

dati

ons

for

prev

enti

on

of

FR

viol

atio

ns

in

the

oper

atio

nal

acti

viti

es.

This

in

clud

es t

he s

etti

ng u

p of

a c

ompl

aint

mec

hani

sm a

s a

new

fea

ture

for

a t

ool

to m

onit

or c

ompl

ianc

e w

ith

FR

in

all

Agen

cy’s

ac

tivi

ties

. Fo

r th

e pu

rpos

e of

an

ef

fici

ent

mon

itor

ing

by F

RO a

nd r

espo

ndin

g by

MSs

, FR

O a

lso

enga

ged

in t

he c

reat

ion

of a

n el

ectr

onic

cas

e m

anag

emen

t sy

stem

, dr

afte

d an

d co

nsul

ted

the

com

plai

nt f

orm

, su

ppor

ted

the

draf

ting

of

the

rule

s of

th

e m

echa

nism

, an

d ac

tiva

ted

the

esta

blis

hmen

t of

co

mpe

tent

foc

al p

oint

s w

ithi

n na

tion

al a

utho

riti

es a

nd

hum

an r

ight

s in

stit

utio

ns i

n ch

arge

of

mon

itor

ing

and

inve

stig

atin

g vi

olat

ions

of

fu

ndam

enta

l ri

ghts

by

bo

rder

aut

hori

ties

in t

heir

Mem

ber

Stat

es.

Lack

of

st

aff

to

assi

st

FRO

in

de

alin

g w

ith

mat

ters

re

late

d to

th

e fu

ndam

enta

l ri

ghts

m

onit

orin

g sy

stem

i.

e.

com

plai

nt

mec

hani

sm;

0.5

FR

anal

ysis

an

d re

sear

ch

FRO

-4

Inte

nsif

y th

e ta

ilore

d co

ncep

ts

of

diff

eren

t ty

pes

of

join

t op

erat

ions

(l

and,

se

a,

air,

re

turn

ac

tivi

ties

) an

d ta

rget

th

e al

ignm

ent

of

Fron

tex’

op

erat

ions

w

ith

the

prio

riti

es

of

the

Inte

rnal

Se

curi

ty

Repo

rts

on F

R m

atte

rs

FRO

pro

vide

d sp

ecif

ic r

epor

ts o

n fu

ndam

enta

l ri

ghts

im

plic

atio

ns o

n va

riou

s fu

ndam

enta

l ri

ghts

mat

ters

of

inte

rest

for

the

act

ivit

ies

of t

he A

genc

y, s

uch

as r

etur

n an

d re

adm

issi

on,

the

prot

ecti

on

of

child

ren

in

the

oper

atio

nal

and

capa

city

bui

ldin

g ac

tivi

ties

. Ad

Hoc

re

port

s on

spe

cifi

c si

tuat

ions

wer

e al

so c

ompi

led.

0.

5

www.parlament.gv.at

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D

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1 A

EN

Stra

tegy

and

EU

Pol

icy

Cycl

e.

FR in

Fro

ntex

FR

O-5

To

em

bed

a re

spec

t fo

r th

e pr

inci

ples

of

Fu

ndam

enta

l Ri

ghts

in

th

e cu

ltur

e of

Fr

onte

x.

FR c

ontr

ibut

ion

in s

trat

egic

do

cum

ents

In

20

16,

FRO

co

mpi

led

the

Fund

amen

tal

Righ

ts

Prog

ress

Re

port

an

nexe

d to

th

e Fr

onte

x G

ener

al

Repo

rt

in

Mar

ch.

FRO

al

so

cont

ribu

ted

to

the

Eval

uati

on o

f ‘F

ront

ex D

esig

n fo

r Ev

alua

tion

s of

Joi

nt

Ope

rati

ons

and

Pilo

t Pr

ojec

ts’

cove

ring

th

e pe

riod

fr

om 2

012-

2016

. As

a r

esul

t, t

he e

xter

nal

eval

uato

r pr

ovid

ed r

ecom

men

dati

ons

for

the

Agen

cy o

n ho

w t

o im

prov

e ev

alua

tion

rep

orti

ng i

n a

man

ner

to e

nabl

e FR

O t

o pr

ovid

e ob

serv

atio

ns t

o th

e Fr

onte

x Ev

alua

tion

re

port

s as

wel

l as

ind

icat

ed l

ack

of s

taff

to

supp

ort

FRO

in

ca

rryi

ng

out

her

man

date

. FR

O

also

co

ntri

buti

ng t

o th

e dr

afti

ng o

f Pr

ogra

mm

ing

docu

men

t 20

18-2

020

by

sett

ing

mul

ti-a

nnua

l ob

ject

ives

an

d re

late

d pe

rfor

man

ce a

nd c

ompl

ianc

e in

dica

tors

.

FRO

coo

rdin

ated

the

dra

ftin

g of

the

pro

file

of

the

forc

ed

retu

rn

mon

itor

s pr

ofile

an

d ex

tens

ivel

y su

ppor

ted

the

crea

tion

of

the

pool

of

mon

itor

s (A

rt 2

9 EC

BG).

Lack

of

suff

icie

nt

and

upda

ted

info

rmat

ion

prov

ided

in

al

l ph

ases

of

ev

alua

tion

cy

cle,

la

ck

of

staf

f to

su

ppor

t do

cum

ent

revi

sion

, an

d ch

ange

able

en

viro

nmen

t in

w

hich

Ag

ency

’s

oper

atio

nal

acti

viti

es

take

pl

ace,

to

geth

er

wit

h ch

ange

able

pr

iori

ties

(n

ew

Regu

lati

on).

0.5

FR

in

com

mun

icat

ion

FR

O-6

To

em

bed

a re

spec

t fo

r th

e pr

inci

ples

of

Fu

ndam

enta

l Ri

ghts

in

th

e cu

ltur

e of

Fr

onte

x.

FR

embe

dded

in

Fr

onte

x’

com

mun

icat

ion

FRO

des

igne

d th

e co

ncep

t fo

r a

tow

n ha

ll m

eeti

ng o

n th

e EA

SO-F

ront

ex t

ool

on a

cces

s to

Asy

lum

Pro

cedu

re

in J

une.

FR

O a

lso

prov

ided

an

enti

rely

new

con

tent

for

the

FR

aspe

cts

of t

he u

pdat

ed E

BCG

A w

ebpa

ge,

and

also

the

co

nten

t of

th

e w

eb

refe

rrin

g to

th

e co

mpl

aint

s m

echa

nism

in

orde

r to

ens

ure

clea

r an

d ac

cess

ible

in

form

atio

n to

pot

enti

al c

ompl

aina

nts.

FR

O r

egul

arly

bri

efs

both

off

icer

s to

be

depl

oyed

to

oper

atio

nal

acti

viti

es a

nd n

ew s

taff

joi

ning

the

Age

ncy

on

FR

oblig

atio

ns

and

tool

s fo

r en

suri

ng

impl

emen

tati

on.

0.

2

Revi

sion

of

FR

St

rate

gy a

nd A

P

FRO

-7

To

embe

d a

resp

ect

for

the

prin

cipl

es

of

Fund

amen

tal

Righ

ts

in

the

cult

ure

of

Fron

tex.

FR S

trat

egy

Revi

sion

In

Mar

ch F

RO p

rese

nted

a f

inal

dra

ft o

f th

e FR

Str

ateg

y af

ter

inte

nsiv

e in

tern

al u

nits

and

ext

erna

l co

nsul

tati

on

wit

h re

leva

nt

stak

ehol

ders

, su

ch

as

Cons

ulta

tive

Fo

rum

and

Man

agem

ent

Boar

d. T

he n

egot

iati

on o

f th

e EB

CG

Regu

lati

on

oblig

ed

to

susp

end

the

adop

tion

pr

oces

s of

the

FRS

.

Lack

of

suff

icie

nt

staf

f to

sup

port

a

com

preh

ensi

ve

and

mea

ning

ful

revi

sion

of

the

FRS

in a

ccor

danc

e to

new

enh

ance

d FR

obl

igat

ions

for

th

e Ag

ency

.

0.8

www.parlament.gv.at

11

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2/1

7

G

K/c

r 147

D

G D

1 A

EN

10

. A

dm

inis

trat

ion

Titl

e A

ctiv

ity

ID

Des

crip

tion

O

utpu

t pl

anne

d O

utpu

t de

liver

ed

HR

Prov

isio

n of

fi

nanc

ial

and

proc

urem

ent

serv

ices

en

suri

ng

com

plia

nce

wit

h th

e le

gal

and

regu

lato

ry

fram

ewor

k

FIN

-1

All

tran

sact

ions

of

the

Agen

cy a

re t

imel

y in

trod

uced

int

o AB

AC;

the

reve

nue

is t

imel

y co

llect

ed;

fina

ncia

l ini

tiat

ion

is s

uppo

rted

in

se

lect

ed

com

plex

ar

eas;

al

l co

mm

itm

ents

an

d pa

ymen

ts

(abo

ve E

UR

1000

) ar

e ve

rifi

ed;

pro

cure

men

t pr

oced

ures

abo

ve

a m

ater

ialit

y le

vel

are

supp

orte

d an

d pr

oces

sed;

all

paym

ents

ar

e do

ne

by

the

Acco

unti

ng

Off

icer

an

d bo

oked

in

th

e ac

coun

ts.

The

regu

lato

ry f

ram

ewor

k is

kep

t up

date

d.

Rele

vant

up

date

d do

cum

ents

Co

mpl

ete

data

en

try

into

th

e AB

AC

syst

em

was

pe

rfor

med

. O

vera

ll,

1167

pr

ocur

emen

t pr

oced

ures

w

ere

carr

ied

out

in

2016

(1

137

in

2015

).

Com

mit

men

ts i

ncre

ased

in

num

bers

by

18%

and

reac

hed

3962

; th

e am

ount

s in

crea

sed

by

61%

to

EU

R 28

0.9m

. Li

kew

ise,

th

e nu

mbe

r of

pa

ymen

ts

proc

esse

d in

crea

sed

by

14%

to

14

124,

th

e ov

eral

l am

ount

in

crea

sed

also

by

60

% to

EU

R 19

9.2m

.

16.5

Mis

sion

Off

ice

FI

N-2

Th

e un

it h

osts

the

fin

anci

al p

art

of t

he m

issi

on o

ffic

e an

d is

re

spon

sibl

e fo

r th

e fi

nanc

ial

aspe

cts

of p

lann

ing,

man

agin

g an

d re

imbu

rsem

ent

of m

issi

on c

osts

to

staf

f m

embe

rs a

nd S

GO

s.

Ope

rati

onal

an

d ad

min

istr

ativ

e m

issi

ons

ar

e fi

nanc

ially

ad

min

iste

red;

The

corp

orat

e tr

avel

se

rvic

es

offi

ce

proc

esse

d 26

34

mis

sion

s pe

rfor

med

by

st

aff

mem

bers

.

2.5

Intr

oduc

tion

of

se

mi-

auto

mat

ed

tool

s fo

r pr

ocur

emen

t/co

ntra

ct

man

agem

ent

and

prep

arat

ions

fo

r e-

proc

urem

ent

FIN

-3

Asse

ssm

ent

and

intr

oduc

tion

of

a to

ol f

or

proc

urem

ent/

cont

ract

man

agem

ent.

To

ol in

pla

ce

Und

er d

evel

opm

ent

4

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 1

48

DG

D 1

A

E

N

Titl

e A

ctiv

ity

ID

Des

crip

tion

O

utpu

t pl

anne

d O

utpu

t de

liver

ed

HR

Sele

ctio

n an

d re

crui

tmen

t pr

oced

ures

, st

aff

adm

inis

trat

ion,

st

aff

trai

ning

an

d de

velo

pmen

t.

HRS

-1

Supp

orti

ng

sele

ctio

n an

d re

crui

tmen

t pr

oced

ures

, im

plem

enta

tion

and

enf

orce

men

t of

the

Sta

ff R

egul

atio

ns a

nd

CEO

S,

draf

ting

st

aff

polic

ies

(EU

ru

les

and

best

pra

ctic

es),

as

sist

ing

Fron

tex

man

ager

s an

d st

aff

mem

ber

in a

ll H

R-r

elat

ed

mat

ters

: bu

dget

ass

igne

d to

Tit

le 1

, st

aff

deve

lopm

ent

rela

ted

issu

es;

trai

ning

for

Fro

ntex

sta

ff m

embe

rs;

annu

al a

ppra

isal

ex

erci

se;

the

recl

assi

fica

tion

pro

cedu

re;

and

enti

tlem

ents

of

Fron

tex

staf

f (i

nclu

ding

SN

Es a

nd S

GO

s).

Supp

ort

prov

ided

in

thr

ee a

reas

:

- re

crui

tmen

t an

d se

lect

ion

-

righ

ts

and

enti

tlem

ents

m

anag

emen

t -p

erfo

rman

ce

man

agem

ent

1.

Staf

f m

embe

rs

sele

cted

fo

r po

sts

allo

cate

d fo

llow

ing

the

esta

blis

hmen

t pl

an a

nd m

anag

emen

t de

cisi

ons.

2.

Sa

lari

es

paid

in

ac

cura

te

way

an

d ti

mel

y.

3.

Appr

aisa

l,

recl

assi

fica

tion

an

d tr

aini

ng p

roce

sses

per

form

ed a

ccor

ding

to

the

bin

ding

lega

l pro

visi

ons

16

Prov

isio

n of

m

isce

llane

ous

adm

inis

trat

ive

supp

ort

to F

ront

ex.

HRS

-2

Adm

inis

trat

ive

supp

ort

cons

ists

of:

sup

port

for

mee

ting

s an

d co

nfer

ence

s,

rece

ptio

n su

perv

isio

n,

libra

ry,

offi

ce

supp

lies,

pr

oper

ty m

anag

emen

t, e

xpat

riat

e se

rvic

es,

trav

el d

esk,

ad

hoc

supp

ort

for

othe

r ad

min

istr

ativ

e is

sues

.

Fr

onte

x ho

sted

84

5 m

eeti

ngs

wit

h ex

tern

al v

isit

ors;

gue

sts

spen

t 74

27 r

oom

ni

ghts

in

ho

tels

in

W

arsa

w;

rece

ived

al

mos

t 14

800

gues

ts;

held

alm

ost

3000

in

tern

al m

eeti

ngs.

15

Ensu

ring

th

at

Fron

tex

pers

onne

l,

info

rmat

ion,

bu

ildin

gs

and

equi

pmen

t ar

e ad

equa

tely

pr

otec

ted

agai

nst

thre

ats

HRS

-3

Safe

ty a

nd s

ecur

ity

mea

sure

s in

pla

ce i

n co

mpl

ianc

e w

ith

the

over

all

inte

rnal

sec

urit

y re

gula

tory

fra

mew

ork

and

in l

ine

wit

h EU

rul

es a

nd b

est

prac

tice

s. T

his

incl

udes

im

plem

enta

tion

of

the

appl

icab

le r

ules

, in

clud

ing

EUCI

, as

wel

l as

lia

ison

wit

h EU

an

d th

e M

embe

r St

ate

secu

rity

ser

vice

s.

Fr

onte

x Se

curi

ty S

trat

egy

Adop

ted.

The

in

tern

al

secu

rity

re

gula

tory

fr

amew

ork

was

up

date

d in

lin

e w

ith

the

Com

mis

sion

’s

secu

rity

ru

les

and

impl

emen

ted

in p

ract

ice.

Thi

s re

sult

ed

in

a po

siti

ve

outc

ome

of

the

join

t Co

unci

l/Co

mm

issi

on s

ecur

ity

asse

ssm

ent

visi

t to

Fro

ntex

14

www.parlament.gv.at

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7

G

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r 149

D

G D

1 A

EN

Titl

e A

ctiv

ity

ID

Des

crip

tion

O

utpu

t pl

anne

d O

utpu

t de

liver

ed

Risk

H

R

Mai

ntai

n th

e pe

rfor

man

ce,

avai

labi

lity

and

secu

rity

of

ICT

serv

ices

ICT-

2 En

suri

ng IC

T se

rvic

es a

vaila

bilit

y.

Repo

rt o

n th

e pe

rfor

man

ce o

f IC

T se

rvic

es

deliv

ery;

ICT

sec

urit

y im

prov

emen

t; I

CT u

ser

supp

ort

serv

ice

deliv

ered

; IT

SM

tool

fu

ncti

onin

g

Del

iver

ed

Dis

rupt

ion

of

ICT

serv

ices

12

Def

ine

arch

itec

ture

for

op

erat

iona

l co

nsol

idat

ed

syst

ems

and

appl

icat

ions

ICT-

4 To

su

pply

th

e ar

chit

ectu

re

for

cons

olid

atio

n of

IC

T sy

stem

s in

or

der

to

supp

ly

com

mon

co

mpo

nent

s an

d re

duce

th

e nu

mbe

r of

sys

tem

s; t

he o

verl

appi

ng

of f

unct

iona

litie

s; a

nd c

osts

.

Des

ign

of

the

futu

re

tech

nica

l ar

chit

ectu

re

for

the

oper

atio

nal s

yste

ms

Post

pone

d (p

rior

ity

to

the

impl

emen

tati

on

of t

he n

ew

regu

lati

on)

Non

de

liver

y of

a

futu

re

arch

itec

ture

de

fine

d fo

r th

e co

nsol

idat

ion

of

oper

atio

nal

syst

ems

and

appl

icat

ions

1

Tech

nica

l,

proc

urem

ent

and

cont

ract

s co

ordi

nati

on

for

the

evol

utio

n of

bo

th

oper

atio

nal

and

non-

oper

atio

nal

syst

ems

ICT-

5 Te

chni

cal

coor

dina

tion

of

de

velo

pmen

ts

mad

e in

co

llabo

rati

on

wit

h ot

her

busi

ness

un

its,

co

ordi

nati

on

of

the

proc

urem

ent

proc

edur

es

and

requ

ests

in

or

der

to

ensu

re

the

tim

ely

acqu

isit

ion

of l

icen

ses,

the

ex

ecut

ion

of

supp

ort

and

the

mai

nten

ance

an

d de

velo

pmen

t ta

sks

for:

-

the

besp

oke

oper

atio

nal

syst

ems,

FO

SS,

FMM

, Eq

uipm

ent

of

the

Ope

rati

ons

room

, G

IS

solu

tion

, bu

sine

ss i

ntel

ligen

ce e

nvir

onm

ent;

-

digi

tal

asse

t m

anag

emen

t;

- be

spok

e ap

plic

atio

ns

in

the

adm

inis

trat

ive

area

.

Lice

nses

re

new

ed

and

oper

atio

nal

syst

ems

mai

ntai

ned/

built

on

ti

me;

O

pera

tion

al

cont

inui

ty

of

adm

inis

trat

ive

syst

ems

and

DAM

S

Del

iver

ed

Shor

tage

of

re

sour

ces

for

effe

ctiv

e co

ntra

ct

and

proc

urem

ent

man

agem

ent

6

Intr

anet

/

My

Fron

tex

wor

kspa

ce

ICT-

6 Fu

rthe

r de

velo

pmen

t of

th

e M

y Fr

onte

x W

orks

pace

(In

tran

et b

ased

co

llabo

rati

on

tool

s)

and

Reco

rd

Base

d D

ocum

ent

Man

agem

ent

Syst

em (

RDBM

S).

My

Fron

tex

Wor

kpla

ce

plat

form

co

nfig

ured

; fu

ncti

onin

g RD

MS

Del

ayed

, bu

t on

goin

g

1.

5

Impl

emen

tati

on o

f IC

T Bu

sine

ss

Cont

inui

ty

Capa

bilit

y

ICT-

7 Co

ntin

uati

on

of

impl

emen

tati

on

and

oper

atio

n of

IC

T bu

sine

ss

cont

inui

ty

capa

bilit

y (D

isas

ter

Reco

very

pl

an

and

infr

astr

uctu

re)

incl

udin

g th

e in

stal

lati

on,

runn

ing,

im

prov

emen

t,

test

an

d

Min

imum

in

terr

upti

on

of

the

avai

labi

lity

of

ICT

syst

ems

- ac

cord

ing

to S

LA

Del

iver

ed

1.

5

www.parlament.gv.at

11

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7

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G D

1 A

EN

mai

nten

ance

of

th

e m

ain

ICT

serv

ices

in

the

dis

aste

r re

cove

ry

site

(D

RS).

Titl

e A

ctiv

ity

ID

Des

crip

tion

O

utpu

t pl

anne

d O

utpu

t de

liver

ed

Risk

H

R

Liti

gati

on

and

pre-

litig

atio

n LA

U-1

LA

U r

epre

sent

s Fr

onte

x in

fro

nt o

f EU

an

d na

tion

al

cour

ts.

Furt

herm

ore,

LA

U

play

s an

im

port

ant

role

in

the

inte

rnal

pre

-lit

igat

ion

phas

e an

d in

the

rec

over

y of

fin

anci

al a

mou

nts

due.

Proc

edur

al

docu

men

ts l

ogge

d at

th

e re

gist

ry

Proc

edur

al d

ocum

ents

lo

gged

at

regi

stri

es o

f EU

Co

urts

on

tim

e. A

ll ca

ses

won

.

Repu

tati

on r

isk

and

fina

ncia

l lo

ss

for

Fron

tex.

1

Lega

l op

inio

ns

and

advi

ce

rega

rdin

g co

re

busi

ness

,

i.e.

O

PD,

CBD

LAU

-2

LAU

gi

ves

supp

ort

to

inte

rnal

st

akeh

olde

rs

on

core

bu

sine

ss

rela

ted

mat

ters

(O

PD,

CBD

).

In

view

of

the

Med

iter

rane

an c

rise

s,

this

ac

tivi

ty

beca

me

to

be

even

m

ore

sign

ific

ant.

Ope

rati

onal

pl

ans;

Le

gal

opin

ion;

O

pini

ons,

co

nsul

tati

ons,

m

eeti

ngs;

FPA

Ope

rati

onal

pla

ns (

supp

ort)

, le

gal o

pini

ons

and

solu

tion

s pr

ovid

ed

Non

-com

plia

nce

wit

h le

gal

prov

isio

ns,

incl

udin

g w

ith

fund

amen

tal

righ

ts;

litig

atio

n ri

sk,

repu

tati

on r

isk

and

fina

ncia

l lo

ss.

1

Core

bus

ines

s (P

AD)

LAU

-3

Publ

ic

Acce

ss

to

Doc

umen

ts

requ

ests

Ca

veat

: I&

T re

cons

truc

tion

si

gnif

ican

tly

affe

cts

LAU

's w

orkl

oad

(tw

o pe

rson

s fr

om

I&T

who

ar

e re

spon

sibl

e fo

r PA

D

mat

ters

pu

rsua

nt

to

the

MB

Dec

isio

n N

o 3/

2014

hav

e le

ft t

o ot

her

inte

rnal

en

titi

es a

nd w

ill n

ot d

isch

arge

PAD

du

ties

). "

Core

bus

ines

s" s

taff

do

not

alw

ays

disc

harg

e th

eir

oblig

atio

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me

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LAU

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LAU

ch

ecks

th

e le

galit

y of

th

e in

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al d

ecis

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mak

ing

proc

ess.

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ecis

ions

ta

ken

are

lega

lly c

orre

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ked

all E

D a

nd M

B D

ecis

ions

for

lega

l co

rrec

tnes

s be

fore

ado

ptio

n

Non

-com

plia

nce

wit

h le

gal

prov

isio

ns;

litig

atio

n ri

sk,

repu

tati

on r

isk

and

fina

ncia

l los

s.

0.5

Gen

eral

su

ppor

t to

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rpor

ate

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nce

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d Ex

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agem

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Gen

eral

sup

port

to

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inis

trat

ion

Div

isio

n an

d Ex

ecut

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Supp

ort.

O

pini

ons

issu

ed

Opi

nion

s is

sues

and

as

sist

ance

pro

vide

d Sl

ow

or

poor

fu

ncti

onin

g of

Ag

ency

-

repu

tati

on

risk

an

d fi

nanc

ial l

oss

for

Fron

tex.

0.5

www.parlament.gv.at

11

44

2/1

7

G

K/c

r 151

D

G D

1 A

EN

Titl

e A

ctiv

ity

ID

Des

crip

tion

O

utpu

t pl

anne

d O

utpu

t de

liver

ed

Risk

H

R

Mai

ntai

n ce

ntra

lised

do

cum

ent

man

agem

ent

syst

em

ADM

En

suri

ng f

ull

func

tion

ing

of c

entr

alis

ed

docu

men

t m

anag

emen

t sy

stem

Firs

t el

emen

t de

liver

ed.

Ong

oing

Titl

e A

ctiv

ity

ID

Des

crip

tion

O

utpu

t pl

anne

d O

utpu

t de

liver

ed

Risk

H

R

Esta

blis

h an

d en

hanc

e co

rpor

ate

eval

uati

on

func

tion

CTL-

1 In

tern

al

eval

uati

ons

(int

erim

, ex

an

te

and

ex

post

) ar

e m

anda

ted

and

coor

dina

ted

by

a ce

ntra

l en

tity

, in

volv

ing

inte

rnal

and

ext

erna

l exp

erts

.

4 ev

alua

tion

s (e

x an

te/e

x po

st)

are

carr

ied

out

and

docu

men

ted

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of

four

, tw

o ev

alua

tion

s w

ere

carr

ied

out

and

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men

ted

shif

ts o

f re

sour

ces

due

to

the

impl

emen

tati

on o

f th

e ne

w E

BCG

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ulat

ion

0.4

Enha

nce

proj

ect

man

agem

ent

best

pr

acti

ces

in F

ront

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2 Es

tabl

ish

and

impl

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proj

ect

man

agem

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met

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folio

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and

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es

tabl

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proc

esse

s fo

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ntra

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pro

ject

sup

port

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ncti

on.

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ngoi

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roce

ss o

f bu

ildin

g up

a p

roje

ct

orie

nted

cul

ture

.

All

proj

ect

init

iati

ves

are

alig

ned

wit

h m

ulti

annu

al/

annu

al

plan

ning

pr

oces

ses;

All

proj

ects

' doc

umen

tati

on

stor

ed i

n on

e ce

ntra

l de

posi

tory

; O

ne

budg

et li

ne f

or p

roje

cts

Ong

oing

0.4

Busi

ness

Co

ntin

uity

M

anag

emen

t in

Fro

ntex

CT

L-3

Set

up,

mai

ntai

n an

d ad

just

Bu

sine

ss

Cont

inui

ty M

anag

emen

t ac

ross

Fro

ntex

; ef

fect

ivel

y re

spon

se

to

thre

ats;

BC

M

prot

ects

m

ain

busi

ness

in

tere

sts

of

Fron

tex

acco

rdin

g to

th

e ad

opte

d st

rate

gy.

BCM

Str

ateg

y, p

olic

y an

d pl

an in

pla

ce;

test

of

BCM

pla

n

Proc

edur

e in

pr

ogre

ss

0.

2

www.parlament.gv.at

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44

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7

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D

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1 A

EN

Titl

e A

ctiv

ity

ID

Des

crip

tion

O

utpu

t pl

anne

d O

utpu

t de

liver

ed

Risk

H

R

Enha

nce

orga

nisa

tion

al

risk

m

anag

emen

t in

Fr

onte

x

QM

-1

Furt

her

deve

lop

orga

nisa

tion

al

risk

m

anag

emen

t (I

nter

nal

Cont

rol

Stan

dard

6)

w

ith

part

icul

ar

focu

s on

Fr

onte

x ac

tivi

ties

.

Inte

grat

ion

of

orga

nisa

tion

al

risk

in

to

the

Corp

orat

e pl

anni

ng

proc

ess.

The

risk

ass

essm

ent

exer

cise

was

bas

ed

on

the

obje

ctiv

es

iden

tifi

ed

in

the

annu

al

prog

ram

me

of w

ork

Due

to

heav

y w

orkl

oad,

the

re i

s a

risk

tha

t im

port

ant

man

ager

ial

func

tion

s su

ch a

s in

tern

al

cont

rol,

ri

sk

man

agem

ent,

w

ill

not

be

stre

ngth

ened

eno

ugh,

wha

t in

crea

se t

he r

isk

of

not

havi

ng a

ppro

pria

te c

ontr

ols

in p

lace

.

1

Stre

ngth

enin

g Fr

onte

x'

anti

-fra

ud c

ontr

ols

QM

-2

In l

ine

wit

h O

LAF'

s re

com

men

dati

ons

for

all

EU

Agen

cies

an

d Co

mm

issi

on

guid

elin

es

the

cont

rols

ov

er

pote

ntia

l fr

aud

will

be

stre

ngth

ened

.

Anti

-fra

ud

stra

tegy

an

d ac

tion

pla

n.

Acti

on p

lan

for

the

impl

emen

tati

on

of

the

anti

-fra

ud

stra

tegy

fo

r th

e pe

riod

20

15-2

018

was

pa

rtia

lly

impl

emen

ted

Due

to

heav

y w

orkl

oad,

the

re i

s a

risk

tha

t im

port

ant

man

ager

ial

func

tion

s su

ch a

s in

tern

al

cont

rol,

ri

sk

man

agem

ent,

w

ill

not

be

stre

ngth

ened

eno

ugh,

wha

t in

crea

se t

he r

isk

of

not

havi

ng a

ppro

pria

te c

ontr

ols

in p

lace

.

0.5

Proc

ess

impr

ovem

ent

QM

-3

Impr

ove

proc

esse

s by

st

reng

then

ing

proc

ess

man

agem

ent.

Pr

oces

s do

cum

enta

tion

N

ew

proc

ess

docu

men

ts

prep

ared

in R

AU

Revi

sion

of

proc

ess

docu

men

ts in

FSC

Lack

of

w

ell-

defi

ned

and

alig

ned

acro

ss

FX

proc

esse

s le

ad

to

uncl

ear

role

s an

d re

spon

sibi

litie

s an

d in

cohe

rent

ap

proa

ch

rela

ted

to d

iffe

rent

act

ivit

ies,

whi

ch m

ay c

ause

hi

gh a

mou

nt o

f in

cide

nts,

los

s of

pro

duct

ivit

y an

d ne

gati

vely

infl

uenc

e FX

rep

utat

ion

0.5

Titl

e A

ctiv

ity

ID

Des

crip

tion

O

utpu

t pl

anne

d O

utpu

t de

liver

ed

Risk

H

R

Esta

blis

h an

d ex

ecut

ion

of

Dat

a Pr

otec

tion

fu

ncti

on (

DPO

)

DPO

As

sess

men

t of

op

erat

iona

l an

d ad

min

istr

ativ

e ac

tivi

ties

(p

lann

ing)

re

gard

ing

impa

ct

on

the

indi

vidu

als’

ri

ght

of

data

pr

otec

tion

; pr

ovis

ion

of

advi

ce.

D

eliv

ered

1

www.parlament.gv.at

11

44

2/1

7

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K/c

r 153

D

G D

1 A

EN

Titl

e A

ctiv

ity

ID

Des

crip

tion

O

utpu

t pl

anne

d O

utpu

t de

liver

ed

Risk

H

R

Coor

dina

tion

fo

r Ca

paci

ty B

uild

ing

CBD

Co

ordi

nati

on o

f de

ploy

men

t of

off

icer

s at

hot

spot

s (E

URT

)

1

www.parlament.gv.at

11442/17 GK/cr 154

DG D 1 A EN

ANNEX 7. Draft annual accounts and financial reports

According to Art 98 (1) Frontex Financial Regulation (FFR) the accounting officer of the Agency shall send the provisional accounts to the accounting officer of the Commission and to the Court of Auditors by 1 March of the following year.

By 1 June of the following year at the latest, the Court of Auditors shall make its observations on the provisional account of the Agency (Art 99(1) FFR). On receiving the Court of Auditors observations on the provisional accounts of the Agency, the accounting officer shall draw up the final accounts of the Agency. The Executive Director shall send them to the Management Board, which shall give an opinion on these accounts (Art 99(2) FFR).

The accounting officer shall send the final accounts, together with the opinion of the Management Board to the accounting officer of the Commission, the Court of Auditors, the European Parliament and the Council by 1 July of the following financial year.

The provisional accounts and a reporting package were forwarded to the accounting officer of the Commission and the Court of Auditors on 28 February 2017.

As the Court of Auditors has not issued its observations on the provisional accounts the attached overviews (Balance Sheet, Statement of Financial Performance and Cash Flow Statement) are in a draft (provisional) status.

The annual accounts are drawn up in accordance with the Frontex Financial Regulation. The annual accounts of Frontex include the financial statements and the report on the implementation of the budget. The report contains more detailed information regarding the elements of the financial statements (see column ‘Note’).

The objectives of the financial statements are to provide information about the financial position, performance and cash flows of Frontex.

The financial statements have been prepared according to the accounting rules adopted by the European Commission’s accountant, following the principles of accrual based accountancy where the economic outturn, balance and cash flow are concerned. It should be noted that under Frontex Financial Regulation, the accounts consist of the general accounts and the budget accounts, both kept in Euro.

The general accounts are accrual accounts which mean that the effects of transactions and other events are recognised when those transactions or events occur (and not only when cash or its equivalent is received or paid). They are based on the IPSAS (International Public Sector Accounting Standards). The general accounts allow for the preparation of the financial statements as they show all revenues and expenses for the financial year and are designed to establish the financial position in the form of a balance sheet at 31 December.

The budget execution is prepared on the basis of a modified cash accounting. In cash accounting system, payments made and revenue received are recorded. Modified cash accounts means that payment appropriations carried over are also recorded.

These provisions lead to discrepancies between the general accounts and the budget accounts.

The accounting policies have been applied consistently throughout the period.

According to Article 82 of Frontex Financial Regulation, Agency’s Accounting Officer shall send to the Commission's Accounting Officer and the Court of Auditors by no later than 1st of March of the following year its provisional accounts, together with the report on budgetary and financial management during the year.

The Executive Director shall send the final accounts, together with the opinion of the Management Board, to the Commission’s Accounting Officer, the Court of Auditors, the European Parliament and the Council, by 1st of July of the following year at the latest.

Finally, the final accounts are presented to the Council and Parliament for discharge.

The final annual accounts will be published on Frontex website:

http://frontex.europa.eu/about-frontex/governance-documents/

www.parlament.gv.at

11442/17 GK/cr 155

DG D 1 A EN

Balance Sheet

Note 31.12.2016 31.12.2015 Variation

A. NON CURRENT ASSETS

Intangible fixed assets 3.1.1.1 2.313.432,00 3.333.506,00 -1.020.074,00

Tangible fixed assets 3.1.1.2 3.939.170,00 3.448.351,00 490.819,00

Plant and equipment 108.840,00 42.735,00 66.105,00

Computer hardware 2.627.979,00 2.101.457,00 526.522,00

Furniture and vehicles 760.512,00 795.527,00 -35.015,00

Other fixtures and fittings 441.839,00 508.632,00 -66.793,00

Long-term receivables 3.1.1.3 0,00 0,00 0,00

TOTAL NON CURRENT ASSETS 6.252.602,00 6.781.857,00 -529.255,00

B. CURRENT ASSETS

Short-term pre-financing 3.1.2.1 10.865.061,64 1.878.153,58 8.986.908,06

Short-term receivables 3.1.2.2 96.846.252,65 50.591.078,22 46.255.174,43

Current receivables 2.673.532,13 4.702.295,52 -2.028.763,39

Sundry receivables 92.885.038,57 38.212.187,45 54.672.851,12

Other 1.287.681,95 7.676.595,25 -6.388.913,30

Cash and cash equivalents 3.1.2.3 18.161,66 43.836,86 -25.675,20

TOTAL CURRENT ASSETS 107.729.475,95 52.513.068,66 55.216.407,29

TOTAL ASSETS 113.982.077,95 59.294.925,66 54.687.152,29

C. NET ASSETS

Accumulated surplus/deficit 19.396.976,55 16.248.444,96 3.148.531,59

Economic result of the year 15.955.565,18 3.148.531,59 12.807.033,59

TOTAL NET ASSETS 35.352.541,73 19.396.976,55 15.955.565,18

D. CURRENT LIABILITIES

www.parlament.gv.at

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DG D 1 A EN

Provisions for risks and charges 3.1.3.1 66.864,44 14.600,00 52.264,44

Accounts payables 3.1.3.2 78.562.671,78 39.883.349,11 38.679.322,67

Current payables 21.708.421,24 9.859.263,42 11.849.157,82

Sundry payables 36.433,49 99.550,91 -63.117,42

Other 56.817.817,05 29.924.534,78 26.893.282,27

Accrued charges 44.604.299,01 26.717.596,28 17.886.702,73

Accounts payable with consolidated EC entities 12.213.518,04 3.206.938,50 9.006.579,54

TOTAL CURRENT LIABILITIES 78.629.536,22 39.897.949,11 38.731.587,11

TOTAL LIABILITIES 113.982.077,95 59.294.925,66 54.687.152,29

www.parlament.gv.at

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DG D 1 A EN

Statement of Financial Performance

Note 2016 2015

Operating revenue: 3.2.1

Revenues from administrative operations 682.931,60 1.683.577,08

Other 227.906.362,75 138.698.625,19

Operating Revenue total 228.589.294,35 140.382.202,27

Operating expenses: 3.2.2

Administrative expenses: -46.655.367,65 -37.389.749,86

Staff expenses -18.713.586,84 -16.389.160,42

Fixed asset related expenses -2.983.691,12 -3.767.467,43

Other administrative expenses -24.958.089,69 -17.233.122,01

Operating expenses: -

165.977.525,58 -99.841.863,75

Other operating expenses -165.977.525,58 -99.841.863,75

Operating expenses total -

212.632.893,23 -

137.231.613,61

Surplus/(deficit) from operating activities 15.956.401,12 3.150.588,66

Financial operations expenses 3.2.3 -835,94 -2.057,07

Surplus/(deficit) from non-operating activities -835,94 -2.057,07

Surplus/(deficit) from ordinary activities 15.955.565,18 3.148.531,59

Economic result for the year 15.955.565,18 3.148.531,59

www.parlament.gv.at

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DG D 1 A EN

Cash Flow

(Indirect method)

2016 2015

Surplus/(deficit) from ordinary activities 15.955.565,18 3.148.531,59

Operating activities

Amortization (intangible fixed assets) 1.595.281,35 2.012.433,97

Depreciation (tangible fixed assets) 1.378.793,11 1.074.192,42

Increase/(decrease) in Provisions for risks and liabilities 52.264,44 -5.560,00

(Increase)/decrease in Short term Pre-financing -8.986.908,06 -1.765.856,14

(Increase)/decrease in Long term Receivables 0,00 0,00

(Increase)/decrease in Short term Receivables -46.255.174,43 -35.314.116,12

Increase/(decrease) in Accounts payable 38.679.322,67 15.892.636,05

Net Cash Flow from operating activities 2.419.144,26 -

14.957.738,23

Investing activities

Purchase of tangible and intangible fixed assets (-) -2.444.819,46 -3.590.994,07

Proceeds from tangible and intangible fixed assets (+)

Net cash flow from investing activities -2.444.819,46 -3.590.994,07

Net increase/(decrease) in cash and cash equivalents -25.675,20 -18.548.732,30

Cash and cash equivalents at the beginning of the period 43.836,86 18.592.569,16

Cash and cash equivalents at the end of the period 18.161,66 43.836,86

www.parlament.gv.at

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DG D 1 A EN

ANNEX 8. Evaluations and other studies finalised or cancelled in 2016

In December 2015 the Commission concluded a Framework Contract – HOM.2015/EVAL/02-ABAC no 30-CE-0740550/00-33 on impact assessments, evaluation and evaluation related services in the area of Migration and Home Affairs. Frontex has expressed its interest to participate in that framework contract to use this in order to outsource certain evaluation activities to an external contractor up to an agreed ceiling.

In February 2016 Frontex’ Management Board endorsed the Annual Evaluation Plan 2016 with the aim to carry out four evaluations during the year.

1. Awareness as combined services provision – Monitoring and Risk Analysis Centre 2. Evaluation of Joint Operations and Pilot Projects – Process Design 3. Procedure and decision on use of technical equipment in Frontex coordinated operational activities 4. Framework Contract for Aerial Surveillance

As of mid-2016 the preparation and implementation of the European Border and Coast Guard Regulation required shifts of resources in all parts of the organisation. The thereby increased workload across the Agency allowed to implement only the following two out of the four initially planned evaluations

1. ‘Awareness as combined services provision – Monitoring and Risk Analysis Centre’

The cancellation of the “Monitoring and Risk Analysis Centre” section in the EBCG Regulation lead to adaptation of the title to ‘Evaluation of the monitoring and risk analysis function’

Recommendations developed by the contractor [Ramboll] as follows New organisational concept Single data management policy Full spectrum of monitoring and risk analysis products and services Integrated user-friendly technical solutions for data collection and dissemination

2. Evaluation of Joint Operations and Pilot Projects – Process Design

Recommendations developed by the contractor [ICF] as follows

Assurance of linkage between evaluation tools and goals, objectives, indicators Amendment of the scope of the concept of evaluation Establishment of a dedicated team for the evaluation process Automatization of processes - Online platform Specific trainings on evaluation methods Improvement of the dissemination of best practices and findings Timing of the evaluations

The preparation of the action plans, in order to follow up on the recommendations and report on the progress twice a year to the Commission and the Management Board, are currently in progress.

www.parlament.gv.at