CLOSING DATE OF APPLICATIONS IS 30/11/10

Application No: devon

Youth opportunityand

youth capital fund

Need help completing the form?

www.devonyouthservice.org.uk

for contact details of your AreaYouth Worker

If you are aged 13-19 and living in Devon,

then this is YOUR CHANCE

to get money for places to go, things to do and people to talk to inpeople to talk to in

Devon

2010/2011

YOF/YCF application form guidance notes.

It is hoped that the following ‘cheat sheet’ will help you to understand the process of applying to us for money and the importance of good preparation and clear evidence of your needs.

Golden Rule 1: The Youth Opportunity Fund (YOF) and the Youth Capital Fund (YCF) are pots of money especially for Young People in Devon between the ages of 13 - 19. The completed YOF and YCF applications are looked at by the YouthBanks (a panel of Young People) who make decisions about how worthwhile these projects are. Young People must be at the heart of all these projects, ideas and decisions regarding the money - the more you can evidence this the better. Of course support from an adult is possible and available from your local Area Youth Worker, if you need it.

Golden Rule 2: We will only support applications for staffing costs if the Youth Worker being paid is suitably qualified. This means working with JNC guidelines or equivalent - please contact us if you need this explained (workshop trainers will only be considered if we are provided with details of their work and qualifications).

Golden Rule 3: We very rarely offer funding to the following: individuals (and we only consider individuals at all if they are directly benefiting their community), overseas trips, repeat funding for the same project (we can give money to the same group again but it needs to be for a different project).

Golden Rule 4: Any funding received from Devon YouthBanks will be monitored. For example, requests for money for pieces of equipment will be expected to be used for that exact purpose and receipts will need to be provided. Likewise any money requested for staffing, running costs etc would also need to be accounted for through appropriate financial records which will need to be produced upon request. See below for more details.

Monitoring requirements:

As part of the monitoring process you will be required to:• Provide evidence of the money that has been spent (copies of invoices, receipts, we may

visit to see the equipment first hand also).• Spend the money on the items stated in your application form (if you under-spend then you

must contact your local YouthBank who sent you the money seeking permission to spend on other items or return the money).

• Provide a report, written or otherwise, compiled by the young people applying or benefitingfrom our funding.

• Provide a final, accurate, breakdown of young people who have benefited from the funding (number of males and females in each of age ranges between 13 and 19; the number of those who have identified with being disadvantaged and/or disabled).

Youth Opportunity Fund

This fund can be used for facilities, activities events and campaigns that help young people aged 13 to 19 to:

Youth Capital Fund

This fund is just for capital items -those things you can hold, see and use.

The criteria are:Whatever is bought must benefit

more than one person. The morepeople that will benefit, the more

likely you are to get an award

The item/s must be legal,have the appropriate permission or consent and not cause a nuisance.

The activities, events or Campaigns should be related to a local

need, and must benefit more young people than you or your immediate group, particularly young people

who are disadvantaged by prejudice, isolation, lack of access to

facilities or personal challenges.

• Be Safe• Be Healthy• Enjoy and Achieve• Make a positive contribution• Achieve economic well being

3

About your group:

What's the name for this project? Who will take responsibility for filling in this application? (The minimum number of young people in a group completing an application is 2). We will use the first lead name as the person we contact if we have any questions and to tell you if

your application has been successful. Your name: _________________ _____ _____ Age: _ Ethnicity: _________________ Signed: __________________________________________ Date: _______________ (The funding awarded from the Youth Opportunity Fund and/or Youth Capital Fund will be directed

towards the project outlined within this application That project will comply with the funding criteria

under which the award may be granted. By signing you commit to completing a monitoring form).

Your home address: __________________________________________________________________________ _____________________________________________________ Post code:_____________________________ Your mobile number: _______ Home number: ________________________

The names of the other young people who helped you to fill in the application form.

Name: _________________________________________ Age: ____ Ethnicity: _______________________

Name: _________________________________________ Age: ____ Ethnicity: _______________________

Name: _________________________________________ Age: ____ Ethnicity: _______________________

Name: _________________________________________ Age: ____ Ethnicity: _______________________

Are any of you disabled? If so how many?

Are any of you disadvantaged? If so how many?

If there are more than 5 in your group please write their details on a separate piece of paper and

attach it to the application form.

Please give a name that will identify

this application.

TOP TIP: we will score your application on level of need and disadvantage shown, number of

people benefiting, contribution to your community, value for money as well as our previous

knowledge of your group and the presentation (how much effort you have put in).

Why not attach a photograph of you and your group – optional but it helps.

Tell us what your group is called

and where you meet. What sort of

organisation are you part of? (e.g.

are you a Youth Club, a

Uniformed Group, a Group of

Friends or a Sports Group, etc) .

4

WHAT DO YOU

WANT TO DO?

How many young people

do you think will benefit

from the project and why?

Will anyone else in your

area get something out of

this project? It would be

brilliant if other people

thought this was a good

idea, even if they aren’t

young people. You can

tell us what they think

here.

WHO WILL IT HELP

AND WHY?

This is the really important bit. Please explain thoroughly and in detail:

5

If there isn't enough room here then staple another sheet of paper to this part.

Can you explain to us

how you decided on

the idea for your

project? Why do you

think the project is

needed? Did you do

any research or have

you asked other young

people about it?

WHY DO YOU

WANT TO DO IT?

Is there anything else

you want us to know?

The biggest problem we

find is that we never get

enough information

about the groups that

apply for money and

sometimes this delays

the application. Unless

you sell yourself and tell

us all about your idea

you might not get

funding.

6

Certificates of achievement

Which of the following Every Child Matters 5 outcomes

will be achieved?

1. Young people being healthy

2. Young people staying safe

3. Young people enjoying and achieving

4. Young people making a positive contribution

5. Young people achieving economic well-being

Please explain

thoroughly and in

detail.

Will any young

person involved in

this project gain

some kind of

award or

achievement, like

Devon Award or D

of E.

7

How much will your project cost in total? £

How much have you raised yourselves? £

What do you want the Youth Opportunity or Youth Capital Fund to pay for?

Please staple photocopies of quotes to this form. THIS IS IMPORTANT!

Name of company you will purchase

activities or equipment from Description of activity and or equipment Amount

£

£

£

£

£

£

£

£

£

£

£

£

£

£

£

£

£

£

Volunteer expenses £

Staffing costs (please refer to staffing costs

sheet) £

Total grant needed from

YOF / YCF

£

8

Have you or your project applied for or received any other funding from the

Youth Opportunity Fund or Youth Capital Fund – if yes how much was

received?

Staffing cost, if applicable

Will the staff be: Employed or Self-employed

If self-employed will they invoice for their time Yes/No If employed is there evidence of how many hours they will work per week Yes/No Is this in addition to their main working hours Yes/No At what rate of pay per hour £………………… Total spend on staff £……………….. Are all of your staff and volunteers CRB checked Yes / No

Have you applied for any other funding for this project? If yes, where

from, for how much and have your received it yet?

9

Supporting organisation and adult(s) helping you

We will write to them at this address if we have any questions about their organisation.

You can ask them to fill this part out! Organisation: ______________________________________________________________________

Contact Name: _______________________ __________________________________ Organisation address:______________________________________________________________ ___________________________________________________________________________________ _______________________________________ Post code: ___________________________ Mobile number: Home number : __________________________

Email: ______________________________________________________________________________

BANK DETAILS

Account no: __________________________ Sort code: _______________________________

Branch

address____________________________________________________________________________

If DCC, please provide a cost code: _______________/________________/________________

Signed: _____________________________________ Date: _____________________________

ANY UNSPENT MONIES MUST BE RETURNED TO DEVON COUNTY

COUNCIL. PLEASE MAKE CHEQUES PAYABLE TO DEVON COUNTY

COUNCIL AND POST TO DEVON YOUTH SERVICE, QUEENS HOUSE,

LITTLE QUEENS STREET, EXETER EX4 3LJ. REMEMBER TO TELL US THE

REFERENCE NUMBER OF THE APPLICATION IT RELATES TO. ALL MONIES AWARDED MUST BE SPENT BY 31ST MARCH 2011.

10

Male (please enter quantity in each age range):

Below 13 13 – 16

years

17 – 19

years

20 years and

above

Female (please enter quantity in each age range):

Below 13 13 – 16

years

17 – 19

years

20 years and

above

How many would consider themselves to be disadvantaged?

How many would consider themselves to be disabled?

How many of these young people above would consider themselves to be

from these backgrounds? (Please enter a number in the box next to the

ones that are applicable)

Asian Black

White Chinese

Dual Heritage Other

Low income families Young disabled people

Looked after young people Homeless young people

Young people living in rural areas Young offenders

Young people in / leaving care Young Parents

Young people with asylum seeker status Young carers

Young lesbians and gay men Young refugees

Young black and minority ethnic people Young travellers Young people aged less than 16 excluded

from school

Please enter

averages

rather than

basing it on a

one off

activity/event

Age of young people who may benefit from the grant:

These are some of the things we have given money for:

BUDDLE BUDDIESThis is a scheme where young people at a youth club volunteer to become mentors for new young people joining their club. They show them around, tell them everyone’s names and make sure they are involved. Everyone knows who they are by their smart new T-shirts that the YOF paid for! Numbers at the youth club have grown and grown now everyone feels welcome.

Tavistock Gospel Choir

This is a group of young people who love to sing. The YOF provided money for a

teacher for their rehearsals and now they perform all over their local area and even

in Exeter Cathedral.

1st Chagford and Drewsteignton Scouts

Scouts without tents or cooking stoves! We couldn’t have that so the YOF gave them some money and now they are out and about all over the place learning new skills, eating healthily, keeping fit and well and having fun. Their confidence is growing all the time!

Newton and Noss Adventurers

Young people in the small rural parish of Newton Ferrers and Noss Mayo wanted

something exciting to do. They launched their Adventure Club with an abseil from their 80ft

church tower. This is one of their quieter evening meetings where they are practising

their circus skills. They have also been camping, surfing and high roping. Now they

know everyone in the village, have lots of fun on their doorstep and learn loads of new stuff.

CHECKLIST

Before sending in your application, please make sure that you have:

? Completed all the questions on the form? Signed and dated the form? Asked your supporting organisation to sign and date the form

Please make sure that you have included as much evidence as you can.Evidence could include:

? Quotes for any equipment or building bids (counts as one piece of evidence)? Proof that young people need the project? A detailed budget for any events or non-capital items? Planning permission and detailed plans of any structural build? Plans of how you will maintain ‘capital’ items or how you will staff projects? Proof of other funding if you’ve only applied for part of the total cost of a project

You may also like to include some of the following:

? A letter of recommendation from an appropriate person (i.e. a youth worker,teacher, police officer, doctor, councillor, etc), especially if this helps you to meetone of the ‘Every Child Matters’ outcomes

? A programme of any possible event? Any research you’ve done about your project (including photos, web links, etc.)

You must check that your supporting organisation has:

? A child protection policy? A Constitution? An Equal Opportunities policy? Health and Safety policy? Annual financial reports

Cover designed by East Devon YouthBank

PLEASE SEND YOUR APPLICATION TO:Devon Youth Service

Queens House

Little Queens Street

Exeter

EX4 3LJ