Devon PartnershipNHS Trust

RiO Project Team

Kick Off Two

Monday 29th September 2009

Devon PartnershipNHS Trust

Context

• Connecting for health (department of health) contract for RiO

• We are a location for the deployment• BT are contracted for RiO and the deployment

• We are following the BT deployment project that they have refined over many deployments

• The deployment approach is contractual with BT being paid at the deployment

• Gated deployment with contractual gateways

Devon PartnershipNHS Trust

Deployment Deployment frameworkframework

Pre-deployment

Gate

Ready for Preparation

Gate

Go LiveGate

Pre-deploymentWorkshops

LocationPreparation

Deployment Closure

Post Project Review

Direct & Manage the Deployment Project

Deployment Project

Completed

Deployment Key Milestone verified (due 45 days after Service Commencement)

Ready to Deploy

Gate

ProductDeployment Stages

Gates(Authorisation

points)

AUTHORITY STAGE 1STRATEGIC PLANNING

AUTHORITY STAGE 2PRE-DEPLOYMENT

AUTHORITY STAGE 3DEPLOYMENT

Project Start-

Up

2 months 3 months 4 months

29th Jul 09 07th Sep 09 06th Nov 09 04th Feb 10 26th May 10

Devon PartnershipNHS Trust

Devon PartnershipNHS Trust

Expected TimelineExpected Timeline•Start of Stage 2a 07 Sept 2009•Start of Stage 2b 06 November 2009•Start of Stage 3a 04 February 2009•Go-live (Wed) 26 May 2010 •Trust Service Commencement 31 May 2010•Deployment Key Milestone 45 days from Service Commencement

Devon PartnershipNHS Trust

Devon PartnershipNHS Trust

RiO Workstreams

• Business Transformation– Benefits realisation– Communications

• Local set-up (configuration)• Data Migration• Infrastructure• RA (Registration Authority – smartcards)

• Service Management (Helpdesk)• Testing• Training DependenciesDependencies

Devon PartnershipNHS Trust

Other associated workOther associated work

•Data warehouse and information

•E-rostering•LITs•Clinical Review Group

Devon PartnershipNHS Trust

Governance structuresGovernance structures

• Project Board– Finance and investment committee– Business executive– IM&T

• Clinical Cabinet– Clinical review group

• Strategic Health Authority• Southern Cluster – Cornwall to Surrey

• Project Team (Us)• Local Implementation Groups

Devon PartnershipNHS Trust

Project arrangementsProject arrangements

•Each workstream has:•DPT Lead BT Lead

•Reporting weekly by BT project leads and project management (reports)

Devon PartnershipNHS Trust

Project LeadershipProject Leadership

• Programme Manager – Simon Polak

• Business transformation Lead – Lena Speake

• Benefits management – Brenda McAuley

• Transformation team members – Kate Morris, Karla Wilson-Palmer

• Training Manager – Sue Chapman

• Training Administration – Jenny Butcher

• Communications Lead – Sharon Berkhout

• Programme Administration / communications – Becky Daniel

• Technical project manager – Kevin Grady

• Data Migration – Tom Bartlett• Service Management – Kevin

Davies• Infrastructure – Ron Powell• Local Set-up – Debbie Willing• RA – TBA

• Data warehouse – Tom Bartlett

• E-rostering – Kerrie Rudge

• Operational Links and Local Implementation Groups – Jim Masters

Devon PartnershipNHS Trust

ExpectationsExpectations• Pro-active leadership• Professional approach• Supportive attitude and working together• Co-operation between team members and BT leads

• Identify learning needs and seek training / development

• Reporting issues, risks & progress• Hitting targets or reporting risks or issues• Accountability• Problem solving not problem dumping• Awareness of Trust wide issues - context• Communicating RiO when ever needed – ambassadors