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Developments in eRegistration in Ireland
Peter McHugheRegistration Project ManagerProperty Registration Authority
Dublin 21st June 2013
eConveyancing Spectrum
ePlanning eSale eContract eSurvey eSearch eMortgage eFunds Release & Disbursement eStamping/eTax eRegistration of Title
eRegistration: How we got here
Online access to the Land Register (EAS) rolled out 1999 – 2002 Document Imaging (paper folios to imaged format) 2002 - 2004 Digital Mapping programme 2006 - 2010
EAS renamed landdirect.ie as online map searching added to services
Folio conversion programme (images to structured folios) completed 2010
Land Certificates & Certificates of Charge abolished 2007 – 2010
eRegistration Phase 1 eDischarges (2009) & eCharging Orders (2010)
Compulsory Registration: All counties since 1/6/2011 eRegistration – Phase 2 - 2013
Collaborating with Stakeholders All major stakeholders represented on Project Board
including Law Society Irish Banking Federation (IBF) Revenue Commissioners Courts Services
The collaborative/partnership approach proved to be the way forward. The “my way or the highway” approach would not achieve the same results.
The Electronic Discharge
New process agreed with Law Society and IBF Inherent delays identified and eliminated eDischarge applications lodged by the lender New security arrangements Interactive access to the relevant data Improved communications and notifications Immediate adoption by all major lenders Significant efficiencies gained for all parties
User just needs to enter Folio number to display appropriate registered charges.
Registered owner and selected charge details display
Selects third party for notification or opts to not send notice
Fields highlighted in yellow compulsory
Authoriser subsequently logs on and clicks on Authorise Application tab
All applications with status Awaiting Authorisation display. In this instance there is only one case.
Once selected details of application display and Authoriser can either Approve or Decline
The Electronic Charging Order
Parallel project with the Department of Health and Children and the Health Service Executive
Process agreed with both bodies and adopted into new legislation
Built on successful eDischarges platform 100% of Charging Orders on registered
land lodged electronically
Independent Validation
Ireland’s eGovernment Awards
eDischarges: Category winner 2010
eCharging Orders: Category Winner 2011
Phase 2: Timeline Phase 2
2010-2012 Stakeholder consultation Q2 2012 – Scope agreed by all parties Q3 2012 – Q2 2013 – System development undertaken by PRA
Phase 2a: Transfers & Charges Pilot completed March 2013 Deployment to live environment: April 2013 Awareness campaign and promotion: May 2013 - ongoing Provision of web services: June 2013 Live applications: July 2013
Phase 2b - ePriority Entry: November 2013 Simple paperless application Protects priority on Folio for 44 days
eRegistration Process & System Features
Multiple user roles to suit all sizes of Solicitor Practices from sole practitioners to largest law firms.
Standardised documentation (S.I. 483 of 2012) Direct access to Land Registry data inc. mapping
detail, address of property, names of owners etc. Data incorporated into registration documents
Preview of documents to be created in real time. Documents made available to other parties through
secure URL circulated by system generated email.
eRegistration Process & System Features
Finalised documents must still be submitted in hard copy with wet signatures in this phase. All data has been submitted electronically.
Designed to be progress to paperless system when suitable digital signature solution developed relevant sections of the eCommerce Act 2000
commenced Electronic correspondence from PRA including
notifications to issue to appropriate parties at key points in transaction i.e. lodgement and final status
Fees paid by Variable Direct Debit.
Land parcel highlighted and area, registered owners names and address of property displayed.
Folio added to application
User enters compulsory data for Transfer Sale i.e. Consideration, Capacity of Transferor etc. Option to add additional rights into the document
File reference entered and option to copy colleagues in on correspondence
Vendors Solicitors details entered for correspondence purposes
Option to view the transfer document in html or pdf and to circulate to counterpart solicitor
Select Authoriser to proceed to the next stage. In this case the User has Authorise rights too so selects himself
Authorise finalises document. No more changes can be made with the exception of adding the date of the deed. Can review the contents of the documents and application record if they wish in advance of this.
User enters date and Revenue Stamp Certificate number
Select Fee Approver to proceed to the next stage. In this case the User has Fee Approver rights too so selects himself
User approves fee. Can review the contents of the documents and application record if they wish in advance of this.
Benefits to Customers & PRA include
Improved data flows to and from PRA and reduction in re-keying data
Improved communications and greater transparency and associated risk reduction
New efficiencies and reduction in costs Intelligent forms and validation Improvements in the quality of documents
lodged leading to significant reduction in errors/rejections – protects priority
Fees payable by variable direct debit Another step towards paperless registration