Developing an In-House Preservation Program

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Developing an In-House PreservationProgramLynn Westbrook aa Reference Librarian, University of Georgia Libraries, Athens, GA,30602Published online: 23 Oct 2008.

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Developing an In-House Preservation Program: A Survey of Experts

Lynn Westbrook

ABSTRACT. Ten preservation librarians and conservators responded to a nine-question survey with their opinions on how to develop an in-house preservation program. The materials and resources recommended by this group, as well as the advice offered, are fully presented. The final sections list and briefly annotate books, journals, companies, organizations and resources listed by the respondents.

If preservation is indeed the issue of the eighties, then hundreds of libraries still need to discuss it seriously. Baby boomer libraries, those whose collections developed out of post-Sputnik funding, often ignore preservation measures on the theory that their books are too new to be in danger. Others are working so hard to handle online catalogs that no support is left over for conserving that which is so carefully recorded. Still others assume the problem is so large that they need do nothing for their own collections as the nation will eventually find a solution which is sure to include their needs. Grad- ually however, every library is beginning to face the problem of how to preserve an established collection. The battle to preserve our written record will eventually be fought, even if only in skirmishes, in every library.

The advice and information garnered for this article are all predi- cated on the theory that well-armed librarians will win most of the skirmishes. In general, information is more readily available for the well-funded and experienced than for the novice. For those directors and librarians who suddenly find themselves entering the un- knowns of local preservation planning, the advice of eleven major experts was sought. Their responses to a nine-question survey are

Lynn Westbrook is Reference Librarian, University of Georgia Libraries, Athens, Gcor- gia 30602.

Library & Archival Security. Val. 7(3/4). FalllWinter 1985 01987 by The Haworth Press, Inc. All rights reserved. I

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2 LIBRARY & ARCHIVAL SECURITY

the core of this work. In addition, recommended books, journals, organizations, articles, suppliers and other materials are described, and enough information provided on each entry to facilitate their use. It is hoped that the combination of these resources, fully listed and annotated for the novice, will serve as an acorn for an oak.

As with any relatively new field, terminology is not yet an ab- solute in preservation discussions. (For an interesting explanation of the difference between "preserving" and "conserving" see Dar- ling's article in the November 1985 issue of Abbey Newsletter, page 96-7.) Among the ten experts who responded, there was a marked tendency to refer to those people who administer entire programs, from education to budgeting, as "preservation librarians" or "preservation administrators." Professionals who deal primarily with the manual care of volumes are "conservators" and paraprofessionals who handle the more routine manual repairs and treatments are "conservation technicians. " While the level of emphasis on this dis- tinction ranged from passionate to unremarked, it was general enough to be followed herein.

Two other points were unanimously agreed upon: the value of educating staff and public alike in preservationlconservation matters and the value of learning about book repair from people rather than books. The time and knowledge required to set up materials and programs for educating those who handle books are minor when compared with the results of a thoughtful plan of instruction in correct handling methods. As one respondent replied, "Even a committee can do that." At the other end of the skill spectrum is the knowledge required to make even the smallest book repair. Repair manuals can remind, they can supplement, they can clarify. They cannot teach. Sending conservation technicians to hands-on workshops, training sessions and lengthy degree or certificate programs was not just a recommendation-it was a requirement for any safe program. Ignoring this repeated advice will probably result in damaged books as untrained staff members try to interpret an unfamiliar manual.

QUESTIONNAIRE

Eleven preservation experts were contacted. All but one either responded personally or appointed a more appropriate staff member to do so for them. Such a spirit of cooperation and support for the uninitiated was frequently mentioned as common in the field. At the outset of this study, nine interview questions were mailed to the par-

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Lynn Wesrbrwk 3

ticipants, most of whom then scheduled a convenient time for a tele- phone interview. The questions were placed in the following context:

A group of library directors has come to you for advice. They serve in libraries of all types and sizes. The one thing they have in common is an interest in starting a minimal preservation program and little money with which to do it. Each of them has one professional librarian with little preservation experience who can devote about twenty hours a week to the program. Several of them also have some support staff time to include. They are trying to examine all of their options for local, in-house work.

In the context of this scenario, each librarian responded on the ba: sis of personal experience and opinion. This is in no way meant to be an objective, verifiable survey. The participants include: Carolyn Harris, Head of the Preservation Department of Columbia Universi- ty; Carolyn Clark Morrow, Specialist in the National Preservation Program Office of the Library of Congress; Doris Freitag, Book Conservator of the Harvard University Library; Duane Watson, New York Public Library Conservation Division Librarian; Mary Lynn Ritzenthaler of the National Archives and Records Ad- ministration; Lynn Jones, Assistant Head, Conservation Depart- ment, University of California at Berkeley; Susan Swartzburg, Preservation Librarian at Rutgers University Library; Hedi Kyle, Book Conservator of the American Philosophical Society; Bonnie Jo Cullison, Preservation Librarian of the Newberry Library; and Gay Walker, Preservation and Preparation Librarian of Yale University Libraries.

QUESTIONNAIRE RESULTS

Question 1 reads: "Are there any particular tools, guides, or resources you would recommend for a campaign to educate staff andlor patrons about the correct way to handle library materials?" The Yale materials-"Care and Handling of Books," "Com- mercial Library Binding," and "Simple Repairs for Library Mate- rialsv-were recommended by six of these experts. These are slideltape sets and scripts that are available for rent or purchase. The audiovisual and printed materials produced by the National Preservation Program garnered five recommendations. Two people

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mentioned the materials produced by the Illinois Cooperative Con- servation Program O.C.C.P.), the "Resources Column" of Ameri- can Libraries, and A.R.L. Spec Kit no. 113, Preservation Educa- tion. At least one person noted each of the following sources: Columbia University's two-year program; Sally Buchanan's 9 page pamphlet entitled "User's Guide to the Conservation of Library Materials"; publications of the Society of American Archivists and A.L.A. ; the R. L. G. Preservation Manual (second edition, 1986); the Smithsonian slides; the Ohio Historical Society preservation lectures; Horton's Cleaning and Preserving Bindings and Related Ma- terials; any germane L.C. material; and readings from the O.M.S. Preservation Planning Program. In January of 1987, the O.M.S. plans to have a new module on staff education as part of the P.P.P. Although one individual did recommend Harvard's "Keeping Har- vard's Books," another thought it too dated to be useful. The same was true of Newberry material. Both Haward and Newberry materials are still considered quite useful by their respective own- ers, however.

In addition to these resources, a great deal of general advice was offered. As mentioned earlier, everyone agreed that staff and patron education is well worth the effort. Expert advice should be sought from a variety of sources, such as consultant reports, sending librarians and support staff to workshops, and simply visiting other libraries and binderies. The value of exhibits, particularly humorous ones, came up frequently, as did that of signs and posters. Specific suggestions included training student help, repeating programs reg- ularly, carefully educating new staff, personalizing canned presen- tations with slides of local conditions, incorporating the subject into every bibliographic instruction unit, and watching journals for new ideas.

Question 2 reads: "Is there any particular plan which you would recommend as a model disaster preparedness plan? Is there any guide for such plans which you wbuld recommend?" Bohem's D,'- saster Prevention and Disaster Preparedness had five recommendations; Waters' Procedures for Salvage of Water-Damaged Library Materials had four; Ounce of Prevention had three; both the A.R.L. Spec Kit no. 69, Preparing for Emergencies and Disasters, and New York University's fill-in-the-blank workbook had two. (A fa- vorable review of N .Y .U. 's Disaster Plan Workbook appears in the Spring 1985 issue of Library &Archival Security, page 99.) The following items were mentioned once: the four page "Disaster Preven-

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Lynn Wesfbrook 5

tion" by the I.C.C.P.; Anderson's Planning Manual for Disaster Control in Scottish Libraries and Record Ofices; Columbia's in- house conservation plan; and Morris' Library Disaster Prepared- ness Handbook.

The advice on this question contained more flat contradictions than did that on any other question. While everyone agreed that disaster planning is vital, there was little agreement on the best way to carry out the planning. Some suggestions: examine your own situation, then collect plans; collect a wide variety of plans, then look at your own situation; do not try to look at your own situation at all, have an expert from the Northeast Documents Conservation Center do it for you. (For a nominal cost, the N.D.C.C. will send you a re- print of Mildred O'Connell's nine page Summer 1983 Technology and conservation article, "Disaster Planning," and an eight page fill-in-the-blank guide, "Information Needed for Disaster Plan- ning.") Avoid looking at your neighbors' plans as there is a tendency to follow them too blindly. Be sure to examine your neighbor's plans as you both face similar weather and geographical problems.

A few obvious points were commonly accepted and emphasized: be sure that every department knows what to do, not just the people in Rare Books; constantly update phone numbers of both staff and suppliers; continue examining other plans and materials even after yours is set as new resources and methods are becoming available. (See the information listed under American Freeze Dry Inc., in the "Company" section at the end of this paper for further information.)

Question 3 reads: "Are there any instructions, guidelines or suppliers which you would recommend for use in the in-house repair of pages and bindings?" Although considered too complex by one respondent, Kyle's Library Materials Preservation Manual was recommended by seven others. Greenfield's Books, Their Care and Re- pair was noted by five librarians. Four votes were given to Morrow's Conservation Treatment Procedures. Three people mentioned Horton's Cleaning and Preserving Bindings and Related Materials. Milevski's Book Repair Manual earned two votes, as did the materials and workshops of the I.C.C.P. The following items were mentioned once: Society of American Archivists (S.A.A.) workshops, N.D.C.C. materials, L.C. pamphlets, Gunner's Simple Repair and Preservation Techniques for Collection Curators, Librarians, and Archivists, and the third edition of the Museum and Archival Supplies Handbook.

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As mentioned earlier, this question provoked the second unani- mous response. Training people with actual hands-on experience must come before any use of written materials. Knowledge gained in this way is irreplaceable. However, what is found in books will serve as a useful supplement. Sources of training include workshops and hiring a conservator to teach people in-house for a few weeks. Yale's internship program and the School of Library Service Con- servation Programs at Columbia provide more in-depth education. It was suggested that one might watch the RTSD Newsletter for information on the availability of a series of videotapes based on a series of three workshops sponsored by L.C. and R.T.S.D. These should be ready by the end of 1986. (See volume 1 1 , issue no. 1, 1986 of the RTSD Newsletter for Marine's description of the com- ponents involved in the third part of this series.) The I.C.C.P. mailing list is another valuable resource. Several people warned that new administrators need to be careful of the feelings of staff members who have traditionally been in charge of simple repairs. Most libraries have someone who puts scotch tape on ripped pages. The effort here must be to have them continue to use their manual dex- terity but to change their techniques. Learn a few things well and practice them before learning something else. It is not possible for one workshop to teach everything, but there is so much to do that learning a few techniques will usually last for quite a while. Leather bindings, for example, are too difficult for novices to handle. After gaining general experience and special training in that field then such books as Laura Young's Bookbinding and Conservation by Hand will be of value. Two people mentioned the importance of periodically testing materials with such tools as an archivist's pen.

Question 4 reads: "Are there any instructions or guidelines which you would recommend for use in determining which treatment (such as rebinding, boxed storage, or filming) a particular item should receive?" One respondent replied that there was nothing that does this adequately, and suggested that someone should write it up. Another replied that there were several items available but that only experience really mattered. The introduction to Morrow's Conser- vation Treatment Procedures was recommended by three preserva- tionists. Greenfield's Books, Their Care and Repair, Kyle's Library Materials Preservation Manual, Gay Walker's chapter in Morrow's Preservation Challenge, and the RLG Preservarion Manual were each recommended by two people. Both Horton's Cleaning and Preserving Bindings and Related Materials, and Milevski's Book Repair Manual were mentioned once. (It might be added that the

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Lynn Wesrbrwk 7

Spring 1985 issue of Library & Archival Securiv contains Christin- ger Tomer's "Selecting Library Materials for Preservation. ")

A few librarians noted the difficulty of this type of decision. One even recommended postponing it by starting with cleaning and en- closing books until experience is gained. A great deal can be done quickly, effectively, and safely with those two treatments until enough is learned to make the more difficult choices satisfactorily. The latest Library Binding Institute Standard should be of use. One should confer with one's bibliographers and examine the collection development policy to help determine the worth of a book, but at the same time try to keep control over the treatment decision. As always, it is advisable to attend workshops and exhibits such as those sponsored by the Guild of Book Workers, Columbia and the American Institute for Conservation (A.I.C.). One preservation librarian commented at length on the "totally inadequate" supply of conservation technicians. These people are more than menders and need at least paraprofessional status. More importantly, they need meaningful professional development opportunities. If they are given responsibility for making these difficult and important judgments, then they must also be given the tools with which to make them. Education and status are two of those tools.

Question 5 reads: "Are there any instructions or guides which you would recommend for use in setting up a basic, minimal in- house book repair workshop?" Again, Greenfield's Books, Their Care and Repair came up five times. Morrow's Conservation Treat- ment Procedures was mentioned four times. Kyle's Library Materi- als Preservation Manual was recommended three times while the 1.C.C .P. 's Conservation Correspondence no. 4 was mentioned twice. The following items were named once: Pearl Berger's article in the June 15, 1979 issue of Library Journal; Milevski's Book Repair Manual; anything put out by the I.C.C.P. ; Horton's Clean- ing and Preserving Bindings and Related Materials.

About the only specific advice offered in response to this question was to spend what is needed for a good paper cutter, such as those sold by Talas. Other than that, general suggestions were made, such as to visit an established workshop and get a consultant to help. The warning about forcing a disruptive change on existing staff was repeated. It should be remembered that a workshop has people in it and that the needs and opinions of everybody must be dealt with carefully.

Question number 6 reads: "Are there any relatively new tools for in-house preservation of library materials which you would recom-

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8 UBRARY & ARCHIVAL SECURITY

mend for examination?" This question was designed to locate any treatments or tools which were too new at that time to have been re- ported in the media. Although it is probably too expensive for a single library to purchase for use in a "minimal preservation program" the Minter ultrasonic welding encapsulation machine was mentioned several times as a versatile tool. Teleprint and Library Binding Service have archival photo-copy services. L.B.S.'s new Archival Products division was praised by two people who noted in particular the pamphlet binders and brittle book replacement service. Within eight to ten weeks, for an average of $65.00, a book will be copied onto A.N.S.I. standard paper, bound as specified, and returned. The disbound original will be returned in a separate mailing. Although not yet available, Nova Tran's Parylene Confor- mal Coating may eventually prove useful in certain situations. This process is for use after deacidifying paper to strengthen it against wear, and is not reversible. Wei T'o's soft spray was mentioned once as an established but underutilized tool. Several people warned that all new processes and tools must be used with great caution.

Question 7 reads: "Are there any suppliers of preservation rna- terials or services which you would recommend for examination?" One respondent declared, "I don't like any of them!" Talas earned seven recommendations, University Products had six, Process Ma- terials and Conservation Resources had four each, Hollinger and Minter had three each. while BookMakers. Librarv Binding Service - and Light ~m~ressions'had two each. The followin;: companies were listed once: Andrews/Nelson/Whitehead: Conservation Materials: Conservation Products; Gane Brothers and Lane; Pohlig roth hers; Transil Wrap; Wei T'o.

Almost everyone recommended collecting catalogs, carefully examining the specifications of each item and testing products occa- sionally. As one learns what is a reasonable result to get from a series of tests, it can be determined fairly quickly whether or not a supplier is sending what has been requested. It is useful, too, to talk to company representatives at conventions and exhibits to learn about new products and make comments on the old ones.

Question 8 reads: "Are there any journals, newsletters or organizations which you would recommend to these directors and/or their preservation staff?" Two journals were unanimously recommended: Abbey Newsletter and Conservation Administration News, commonly known as CAN. Four people praised the L.C. publication Na- tional Preservation News and the A.I.C.'s newsletter. The New

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Library Scene was mentioned three times while the A.I. C. Journal and Restaurator were noted twice. The usual library journals, such as Wilson Library Bulletin and Library Trends, can also provide useful information. Three people suggested that joining regional organizations sometimes provides valuable local publications as well as the usual benefits of networking. Three organizations which publish irregular leaflets and pamphlets were strongly recommended: the I.C.C.P., L.C., and S.A.A.

Four organizations were mentioned as useful for preservation administrators and conservators. The Preservation of Library Materi- als Committee of the RTSD section of ALA was strongly recommended by seven people. The American Institute for Conservation of Historic and Artistic Works, otherwise known as the A.I.C., was recommended by six people in spite of its technical orientation. The Guild of Book Workers was recommended by five librarians. One vote was cast for the Society of American Archivists with the pro- viso that archival preservation was of importance in the library.

The final question reads: "Do you have any advice for these directors as a group?" As expected, this question produced a variety of opinions. Four librarians agreed that each director should invest in, at least, a one day consultant visit. (The minimum cost of this was estimated at about $500.00.) Three people made each of the following suggestions: examine regional efforts as a means of sharing the costs of extensive conservation plans; examine your own situation thoroughly and carefully before doing anything-do not leap into a program just to be doing something; involve your middle managers in as much of the process as possible since everything that happens in a library affects the condition of its books; read and educate yourself beyond what you already know-do not rely on your appointed preservation librarian to keep abreast of everything for you; hire a preservation administrator and follow through with active support; contact other directors who have recently been in your situation and learn what they have been doing.

Two individuals made each of the following suggestions: stay involved in the program after it is established and functioning because your interest will give the entire staff further incentive; plan very carefully for the long-term, not just for the next few years; be prepared to provide training as there is a dearth of qualified conservators. One librarian suggested that each director should consider some degree of participation in the Office of Management Studies (O.M.S.) preservation program. (For a discussion of this program

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10 LIBMY & ARCHIVAL SECURITY

and reports on four participants, see RTSD Newsletter, volume 1 1 , no. 3, pages 25 and following.)

Other individual ideas included involving preservation in every library tour; applying for grants; making on-site visits to established programs; examining A.R.L.'s "Minimum Preservation Require- ments List"; and using the N.D.C.C. (For $8.00, the N.D.C.C. will mail the twelve-page guide ''What an Institution Can Do to Sur- vey Its Conservation Needs," along with nineteen other basic preservation handouts. )

The results of the nine-question survey provide a great deal of practical management advice for directors, conservators and preservation administrators who lack extensive experience in preservation planning. The emphasis on continuing education for all parties cannot be overestimated.

Some tools for continuing education are noted below. Books are listed with complete bibliographic data as well as minimal descrip- tive information. Each journal mentioned by a respondent is iden- tified and described. Recommended companies are listed along with catalog and pricing data. Organizations are briefly described. Audiovisual and pamphlet materials are listed. Finally, articles which were mentioned are listed with complete bibliog;aphic data. With these resources to supplement the advice found in the survey results, neophyte preservation librarians should be prepared to tackle with reasonable success the problems with which they are confronted.

BOOKS

The following titles were listed in the 1985186 edition of Books in Print. See also Ann Swartzell's "Preservation" column in the volume 10, no. 2 issue of the RTSD Newsletter for information on "how to look at a repair manual, some recent publications on this topic and comments on the whole idea of book repair 'by the book'." See also the N.D.C.C.'s two bibliographies: "Preparing Material for Microfilming" and "Preservation Bibliography: A Se- lected Resource List." (The number of recommendations per title will not always equal the number listed earlier as some books were recommended during the course of general discussion without reference to a particular question.)

A.R.L. Spec Kits. $20.00 each for non-A.R.L. members.

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Lynn Westbrook I I

Basic Preservation Procedures. 1-8 1. #70. ED25 1 12 1. Binding Operations. 5-85. #114. ED2585742. Collection Security. 1-84. #100. ED241016. Managerial and Technical Specialists. 1978. #20. ED25 1078. Organizing for Preservation. 7/8-85. #116. ED261697. Photocopy Services. 6-85. #ll5. ED2607 19. Preparing for Emergencies and Disasters. 1 1 / 12-80. #69. ED25 1120. Preservation Education. 4-85. #113. ED257459. Special Collections. 9-79. #57. ED251 112.

Banks, Paul N. A Selective Bibliography on the Conservation of Research Library Materials. Chicago: Newberry, 1981. OCLC #: 7774522. Available from the S.A.A. for $10.00 under ISBN 0686996046. Index. (1 recommendation)

Boxes for the Protection of Rare Books: Their Design and Con- struction. Compiled and illustrated by Margaret Brown. Washing- ton, DC: Preservation Office, Research Services, Library of Con- gress, 1982. OCLC #: 7555459. Available for $18.00 under ISBN 08444403652. (1 recommendation)

Conservation in the Library: A Handbook of Use and Care of Tra- ditional and Nontraditional Materials. Susan Swartzburg, editor. Westport, Conn.: Greenwood, 1983. OCLC #: 8762922. Index and bibliography. Available for $35.00 under the ISBN 0313232679. (2 recommendations)

Greenfield, Jane. Books, nteir Care and Repair. NY: H.W. Wilson, 1983. OCLC #: 10229100. Available for $22.00 under ISBN 0824206959. Index and bibliography. (5 recommendations)

Gunner, Jean. Simple Repair and Preservation Techniques for Collection Curators, Librarians, and Archivists. 3rd ed. Pittsburgh, PA: Hunt Institute for Botanical Documentation, Carnegie-Mellon University, 1984. OCLC #: 10889729. Bibliography. Available for $3 .OO under ISBN 091 3 196444. (1 recommendation)

Horton, Carolyn . Cleaning and Preserving Bindings and Related Materials. 2nd ed. rev. Chicago: Library Technology Program, A.L.A., 1978. OCLC #: 4255042. Index and bibliography. Available for $10.00 under ISBN 0838930085. (3 recommendations)

Kyle, Hedi. Library Materials Preservation Manual: Practical Methods for Preserving Books, Pamphlets, and Other Printed Ma- terials. Bronxville, NY: N.T. Smith, 1983. OCLC #: 9350547.

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Bibliography. Available for $22.50 under ISBN 0935164103. (7 recommendations)

Morrow, Carolyn Clark. Conservation Treatment Procedures: A Manual of Step-by-step Procedures for the Maintenance and Repair of Library Materials. Littleton, Colorado: Libraries Unlimited, 1982. OCLC #: 8221821. Bibliography. NOTE: The second edition is due out in the winter of 1987 for $30.00 under the ISBN 0872874370. As a great many changes have been made in this new edition, getting it is important. (7 recommendations)

Morrow, Carolyn Clark. Preservation Challenge: A Guide to Conserving Library Materials. White Plains, NY: Knowledge In- dustry, 1983. OCLC #: 8229501. Available for $34.50 under the ISBN 086729003-X and for $27.50 in paper under the ISBN 086729002-1. (7 recommendations)

Young, Laura S. Bookbinding and Conservation by Hand: A Working Guide. NY: Bowker, 1981. OCLC #: 7551557. Index and bibliography. Available for $39.95 under the ISBN 0835213757. (2 recommendations, only for use by advanced conservators)

Although not listed in Books in Print, the recommended books listed below are probably available from their publishers or ven- dors. As before, OCLC numbers are included to facilitate interli- brary loan.

Anderson, Hazel and John E. McIntyre. Planning Manual for Di- saster Control in Scottish Libraries and Record OfJices. Edinburgh: National Library of Scotland, 1985. OCLC #: 125821 18. ISBN: 0902220691. (1 recommendation) (For a full review, see page 87 of Abbey Newsletter, volume 9, no. 5, September 1985.)

Bohem, Hilda. Disaster Prevention and Disaster Preparedness. University of California at Berkeley, Task Group on the Preserva- tion of Library Materials, 1978. OCLC #: 4277691. (5 recommendations)

Buchanan, Sally and Walter Henry. User's Guide to the Conser- vation of Library Materials. Stanford Universities Libraries: 1980. 9 pages. OCLC #: 11618551. (1 recommendation)

"Disaster Prevention." Illinois Cooperative Conservation Pro- gram. Carbondale, IL: The Program, 1982. 4 pages. Conservation Correspondence, January 1982. OCLC #: 8583573. (1 recommendation)

Milevski, Robert J. Book Repair Manual. Carbondale, IL: I.C.C.P., 1984. OCLC #: 11379936. Bibliography. $5.00. (3 recommendations)

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Morris, John. Library Disaster Preparedness Handbook. Chica- go: A.L.A., 1986. OCLC #: 13126167. Bibliography. ISBN: 0838904386. (1 recommendation)

Museum and Archival Supplies Handbook. 3rd ed, rev. and exp. Toronto, Ontario: Ontario Museum Association and Toronto Area Archivists Group, 1985. OCLC #: 12482805. Index and bibliography. $19.95. (1 recommendation) (Lists over 600 suppliers as well as sources of advice and information on how to use the described materials.)

Ounce of Prevention: A Handbook on Disaster Contingency Plan- ning for Archives, Libraries and Record Centres. John Barton and Johanna Wellheiser, editors. Toronto, Ontario: Toronto Area Ar- chivists Group, 1985. OCLC. #: 13298436. ISBN: 0969204108. (3 recommendations)

Preservation Committee. New York University Libraries. Disas- ter Plan Workbook. 1984. Available for $10.00 from N.Y. Univer- sity LibrarieslCollection Management Office, 70 Washington Square SouthlNY, NY 10012. (212) 598-2370. OCLC #: 11459857. (2 recommendations)

RLG Preservation Manual. 2nd ed. Stanford, CA: Research Li- braries Group, 1986. OCLC #: 13854692. (3 recommendations)

Waters, Peter. Procedures for the Salvage of Water-Damaged Li- brary Materials. 2nd ed. Washington, DC: Library of Congress, 1979. OCLC #: 4775462. ISBN: 0844402826. (4 recommendations)

JOURNALS

The information on the journals listed below is taken primarily from Ulrich 's International Periodicals Directory. See also the list of "Serials Currently Received" in the November 1985 issue of Ab- bey Newsletter, page 108.

Abbey Newsletter. 1975. 6 or more issues a year. $30.00 for individuals and $40.00 for institutions. Circulation of 900. Ellen Mc- Crady, ed. ISSN:02768291. Includes book reveiws. Includes such items as a list of firms supplying custom fit book boxes (page 92 of the 9-85 issue); data on unique products such as fume hoods for "a new conservation labratory" (page 124 of the 12-85 issue); sources of brittle book replacement services @age 3 of the 2-86 issue); useful addresses of organizations (enclosure in 2-86 issue). Indexed by An and Archaeology Technical Abstracts, Institute of Paper

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14 LIBR4RY & ARCHIVAL SECURITY

Chemistry: Abstract Bulletin, Graphic Arts Abstracts. Order from: Preservation Dept., Brigham Young University Library, 6216 HBLL, Provo, UT 84602. (801) 373-2512 days and (801) 373-1598 nights and weekends. (9 recommendations)

American Institute for Conservation Journal. 1970. Semi-annual. Circulation of 600. Marjorie Cohn, ed. Includes book reviews. In- dexed by: Art and Archaeology Technical Abstracts. Order from: American Institute for Conservation of Historic and Artistic Works, 3545 Williamsburg Ln. NW, Washington, D.C. 20008. (2 recommendations)

American Libraries. ("Resources" column.) 1907. 11 issues a year. $30.00 to institutions. Circulation of 41,500. Art Plotnik, ed. ISSN: 00029769. Includes book reviews and index. Indexed by: Ed- ucation Index, Library Literature, PAIS, and others. Order from: A.L.A., 50 E. Huron St., Chicago, IL 60611. (312) 944-6780. (1 recommendation)

Baltimore Area Conservation Group Newsletter: l7ae Deckled Edge. Montgomery Phair, coeditor. 3217 Paul St., Baltimore, MD 2 12 18. (1 recommendation)

Conservation Administration News. (Commonly known as CAN). 1979. Quarterly. $18.00. Circulation of 500. Robert Patterson, ed. ISSN: 01922912. Includes book reviews. Indexed by: Library High Tech News. Order from: University of Tulsa, McFarlh Library, 600 S. College Ave., Tulsa, OK 74104. (918) 592-6000. (9 recommendations)

Guild of Book Workers Journal. 1962. Semi-annual. Various prices. Circulation of 650. Virginia Wisnieski-Klett, ed. ISSN: 04349245. Includes book reviews. Indexed by: Art and Archaeology Technical Abstracts. Order from: Guild of Book Workers, 521 5th Ave., NY, NY 10175. (212) 757-6454. (1 recommendation)

Guild of Book Workers Newsletter. 1975. Bimonthly. Circulation of 660. Margaret Johnson, ed. Includes book reviews. Looseleaf format with back issues available. Order from: Guild of Book Workers, 521 5th Ave., NY, NY 10175. (1 recommendation)

Library & Archival Security. 1975. Quarterly. $36.00 to individuals. $60.00 to institutions. Peter Gellatly, ed. ISSN: 01960075. Includes book reviews, bibliographies and index. In- dexed by: LISA, Library Literature. Order from: The Haworth Press, Lnc., 75 Griswold St., Binghamton, NY 13904. (1 recommendation)

Library and Conservation News. 1983. Quarterly. Free. Circula-

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Lynn Westbrook 15

tion of 250. ISSN: 0265041X. Includes book reviews. Order from: British Library, Preservation Service, Great Russell St., London WClB 3DG England. (1 recommendation)

Library Journal. 1876. Semimonthly from September to June and monthly in July and August. $64.00. Circulation of 26634. John Berry, ed. ISSN: 03630277. Includes book reviews and index. In- dexed by: Library Literature, Library High Tech News, Education Index, and 11 other sources. Order from: Subscription Service Dept., R. R. Bowker, Box 1427, Riverton, NJ 08077. (800) 257-7894. (1 recommendation)

National Preservation News. 1985. Free of charge to institutions. Not yet indexed anywhere. C. C. Morrow, editor. A question1 answer column, "From the Mail Bag," is used to respond to specific queries. Those not published are answered by mail. L.C.'s National Preservation Program Office. LM 0 7 . Washington, D.C. 20540. (202) 287-1840.

New Library Scene. 1953. Bi-monthly . $18.00. Circulation of 12,000. Sally Grauer, ed. ISSN: 0735857 1. Includes book reviews. Indexed by: Library Literature, Library High Tech News. Order from: Library Binding Institute, 1421 E. Wayzata Blvd., Ste. 51, Wayzata, MN 5539 1. (612) 475-2241. (4 recommendations)

RTSD Newsletter. 1976. 8 issues a year. $12.00 to nonmembers. Circulation of 8200. Arnold Hirshon, ed. ISSN: 03605906. See Ann Swartzell's column "Preservation. " "This column intends to offer general summaries of ideas and practices . . . . " Indexed by: Li- brary High Tech News. Order from: A.L.A., R.T.S.D., 50 E. Hu- ron, Chicago, IL 6061 1. (312) 944-6780. (1 recommendation)

Restaurator. 1969. Quarterly. Circulation of 1100. Helmut. Ban- sa, ed. ISSN: 00345806. Includes book reviews and index. Text in English, French, German and Russian. Indexed by: Chemical Ab- stracts, Library Literature, CIJE, and others. Order from: Kr.456 Munksgaard, Noerre Soegade 35, DK- 1370 Copenhagen K, Den- mark. (2 recommendations)

COMPANIES

The information on the companies listed below is gleaned from their catalogs and price lists. See also the N.D.C.C.'s three lists: "Hands-on Conservation Supplies"; "Preservation Supplies and Services"; "Resources of Facsimile Replacement of Out-of-Print

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I6 LIBRARY & ARCHIVAL SECURITY

and Brittle Books." See also the April 1, 1986, issue of the Library Journal for an annual buyer's guide section under "Restoration and Preservation: Equipment, Services and Suppliers."

American Freeze-Dry, Inc. 41 1 White Horse Pike, Audubon, NJ 08106. (609) 546-0777. Although this company was not specifically recommended, its services are an example of one unique disaster resource. As mentioned in the June 1986 issue of the Abbey News- letter, the following companies also assist in disaster recovery: Doc- ument Reprocessors, Museum Services, and Blackmon Mooring Steamatic Catastrophe Inc. One final company is Re-Oda Chern En- gineering Co. at 100 Industrial Parkway, Chagrin Falls, OH 44022; (216) 247-4131.

AndrewslNelson/Whitehead. 31-10 48th Ave., Long Island, NY 11 101. (718) 937-7100. Their price list and catalog are combined. Minimum order of $100.00. Descriptions and specifications given for papers. Only board and paper. (1 recommendation)

Archivart Products. See "Process Materials Company." BookMakers. 2025 Eye St. NW, Room 502, Washington, D.C.

20006. (202) 296-66 13. No information available. (2 recommendations)

Conservation Materials. 340 Freeport Blvd., Box 2884, Sparks, NV 8943 1. (702) 33 1-0582. $20 .OO minimum order. No package or handling charge in U.S. Ship 98% of orders on day received. An- swering service available 24 hours-a-day. Catalog has table of contents and index. Characteristics, appropriate use and specifications are provided for most products. Sample products include: bonding materials, humidity indicator cards, bone folders, conservation papers, Wei T'o products, colorfast PH indicator strips, gloves, mylar film, dust off, cutters. (1 recommendation)

Conservation Resources International, Inc. 8000-H Forbes Place, Springfield, VA 22 15 1. (703) 32 1-7730. William Hollinger , Jr . is President. Catalog is indexed. Specifications for products are listed and advantages described. Catalog includes an 11-page, highly technical but understandable explanation of the acid and lignon problems in paper. Sample products include: book boxes, pamphlet binders, cases, files, folders, envelopes, board, tissue, paper, pH pencils, Wei T'o products. (4 recommendations)

Demco. Box 7488, Madison, WI 53707. (800) 356-1200. Catalog is indexed. Sells Hollinger preservation supplies as well as their

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own. While one person was less than complimentary about Demco's tape, their Hollinger products are highly recommended.

Gane Brothers and Lane Inc. 1400 Greenleaf Ave., Elk Grove Village, IL 60007. (312) 4374880. Minimum order of $10.00. Small descriptions and potential uses listed. Sample products include: glue, thread, boards, bone folders, and presses. (1 recommendation)

Hollinger. 3810 South Four Mile Run Dr., P.O. Box 6185, Ar- lington, VA 22206. (703) 671-6600. Minimum orders by quantity. Ship within 30 to 60 days. Catalog is indexed. Specifications and advantages are listed. Sample products include: Wei T'o spray, cases, files, boxes, envelopes, mylar sleeves, rolls of film, papers, labels. (3 recommendations)

Library Binding Institute. 150 Allen Creek Rd., Rochester, NY 14618. (716) 4614380. Publishers of New Library Scene. Founded 1935. Holds workshops; sets binding standards (8th edition, $5.00); sells publications and audiovisual materials; provides book examination service.

Library Binding Service. 2134 E. Grand Ave., P.O. Box 1413, Des Moines, IA 50305. (800) 247-5323. Contact Robert Strauss. Pamphlet binders in eleven sizes and brittle book replacement service. Abbey Newsletter of February 1986 lists other sources of fac- similes including Teleprint, University Microfilms (8001732-0616) and Image Prints (80017824502). More products and services are planned. See Abbey Newsletter, April 1986, page 32 for a full description. Also buckram, fabrics, endsheets and covers. (2 recommendations)

Light Impressions. 439 Monroe Ave., P.O. Box 940, Rochester, NY 14603. Orders: (800) 828-6216. Orders in New York and technical assistance: (716) 271-8960. Minimum. Handling charges. $10 charge for next day service. Catalog is indexed. Specifications and some very minimal data on what to choose for what purpose. In- cludes a catalog of photography books that offers 20 books under the heading "conversation," including those by Kyle, Swartzburg, and Ritzenthaler. Sample products include: enclosures, boxes, paper, board, mylar and encapsulation equipment, tapes, adhesives, cutters Wei T'o, environment equipment, pH testers, book press, slide preservation equipment and products. (2 recommendations)

Minter. 1948 W. Addison, Chicago, IL 60613. (312)'248-0624. Bill Minter's large encapsulation machine costs about $1350.00 plus

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delivery. However, in the winter of 1986, he intends to offer a smaller one for about $800.00. (3 recommendations)

Nova-Tran. Bruce Humphrey, 100 Deposition Dr., Clearlake, WI 54005. (800) 554-1697. Parylene Conformal Coating. See Humphrey's article in the volume 29, 1984 issue of Studies in Con- servation, pages 117-123 for a fuller description. A more extensive article to be out soon in an issue of the A.I.C. J o u m l is entitled "Vapor Phase Consolidation of Books with the Parylene Polymers." (1 recommendation with the caution that so new a process must be tested and carefully monitored)

Pohlig Brothers, Century Division. 2419 E. Franklin St., P.O. Box 8069, Richmond, VA 23223. (804) 644-7824. Specifications and uses are listed. (1 recommendation)

Process Materials. 301 Veterans Blvd., Rutherford, NJ 07070. (800) 631-0193. Minimum order required. Product and application indexes. Excellent specification and application notes. Sample products include: board, paper, enclosures, adhesives, framing supplies, textile and photo supplies. (4 recommendations)

TALAS. 213 W. 35th St., New York, NY 10001-1996. (212) 736-7744. Catalog is indexed but the prices are a little difficult to locate as the separate price list is not organized in the same way as the catalog. $3.00 minimum order. Some use guidelines and specifications are offered. (7 recommendations)

Transil Wrap Co. 320 Kamer Dr., Bensalem, PA 19020. (215) 245-7878. (1 recommendation)

University Products. P.O. Box 101, S. Canal St., Holyoke, MA 01041. (800) 628-1912. No minimum, but $5.00 charge for orders $25.00 or less. Index and table of contents. Specifications and appli- cations listed. Sample products include: Wei T'o, encapsulation materials and tools, tape, photo supplies, papers and boards, pH in- dicators, environmental equipment, document repair tape and supplies, museum vacuum cleaners, exhibit supplies, furniture and cutters. (6 recommendations)

Wei T'o. These products are available from many of the companies already listed. (1 recommendation)

ORGANIZATIONS

American Association for State and Local History. 172 2nd Ave. North, Suite 102, Nashville, TN 37201. (615) 255-2971. $40.00

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dues. For an additional $18.00 will include Technical Information Service reports. Publishes History News and the newsletter History News Dispatch monthly, as well as over 50 books. Provides serni- nars, consultant services, grants, programs and audiovisual materials. (1 recommendation)

American Institute for Conservation of Historic and Artistic Works. (Also known as the AIC) 3545 Williamsburg Lane N.W., Washington, D .C. 20008. Membership of 2,000. (202) 364-1036 (6 recommendations)

Columbia University. Conservation Programs, School of Library Service, 516 Butler Library, New York, NY 10027. Paul Banks, Director. (2 12) 280-4 178. (6 recommendations)

Guild of Book Workers. 521 Fifth Ave., 17th Floor, New York, NY 10175. Membership of 550. (5 recommendations)

Illinois Cooperative Conservation Program. Morris Library, Southern Illinois University at Carbondale, Carbondale, IL 62901. (618) 453-5122. Preservation posters and other materials. Conser- vation Correspondence. (4 recommendations)

Northeast Document Conservation Center. Abbot Hall, 24 School St., Andover, MA 01810. (617) 470-1010. Ann Russell, Di- rector. (1 recommendation)

Office ,of Management Studies. Association of Research Librar- ies, 1527 New Hampshire Ave. N.W., Washington, D.C. 20036. (202) 232-8656. Its "Preservation Planning Program" is "designed to put self-help tools into the hands of people responsible for developing plans and procedures for preserving library materials. " The P.P.P. takes six to nine months to complete. It costs $4,000 to $9,000, plus consultant travel and supplies. (1 recommendation)

Ohio Historical Society. 1985 Velma Ave., Columbus, OH 43211. (614) 466-1500. Although they do not sell or rent any material, they do give preservation lectures. (1 recommendation)

Preservation of Library Materials Committee of RTSD of ALA. A.L.A., 50 E. Huron, Chicago, IL 6061 1. Publishes various works such as Survey of Time Estimates for Simple Conservation Proce- dures. (312) 944-6780. (7 recommendations)

Society of American Archivists. 600 S. Federal St., Suite 504, Chicago, IL 60605. (312) 922-0140. Membership of 4,000. Spon- sors a variety of workshops. Offers additional membership in institutional sections (such as libraries) and functional sections (such as conservation). Membership dues range from $45.00 to $75.00, based on salary. Institutional membership is $65.00. Founded 1936.

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20 L I B M Y & ARCHIVAL SECURITY

Offers over forty-five publications including a "Problems in Ar- chives Kit" and "Disaster Prevention Preparedness." (1 recommendation)

AUDIOVISUAL AND PAMPHLET MATERIALS

I.C.C.P. [See entry under "Organizations. "1 7 posters for $3.00. An 80-slide show with tape, script and bibliography on the "Recovery of Water-Damaged Library Materials" for $60.00. Mil- evski's Book Repair Manual for $5.00. A 23 minute videotape for $30.00 called "Use or Abuse: The Role of Staff and Patrons in Maintaining General Library Collections. " Conservarion Corres- pondence. Particularly recommended was number four, September 1984, "A Simple Workstation for the Conservation of Library Ma- terials." Single copies are available free from I.C.C.P. Includes a list of suppliers.

"Intrinsic Value in Archival Material." Staff Information Paper no. 21. National Archives. Washington, D.C. 20408. OCLC#: 8748881.

"Keeping Harvard's Books." An 18 minute, 154-slide show with tape. Rents for $40.00 and sells for $125.00. Explains how to handle, shelve and care for books. (1 recommendation)

Library of Congress tapes. As mentioned earlier, these video tapes should be available by the end of 1986. Sections include paper and text block repair, recasing, jacket making and encapsulation, simple wrappers, environmental monitoring, supply selection and others. (5 recommendations)

N.D.C.C. [See entry under "Organizations"] About 32 handouts and three pamphlets. For example, "Handling Books in General Collections. "

Smithsonian Institution. Office of Museum Programs, 2235 Arts and Industries Bldg., Smithsonian Institution, Washington, D.C. 20560. (202) 357-3101. Rental rates range from $17.00 to $175.00. Sale prices available. Write for 18 page catalog. For example, "Rare Book Box" and "Conservation Bookbinding." (1 recommendation)

Yale University. Conservation Dept., Yale University Library, New Haven, CT 06520. Three slideltape shows. Rent for $20.00. Sell for $100.00 to $120.00. Write for full descriptions. (6 recommendations)

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ARTICLES

Berger, Pearl. "LJ Series on Preservation: Minor Repairs in a Small Research Library, the Case for an In-House Minor Repairs Workshop." Library Journal. 104: 13 11-17. June 15, 1979. (1 recommendation)

Darling, Pam. "Books in Peril: A Local Preservation Program: Where to Start." Library Journal. 101:2343-7. November 15, 1976. (1 recommendation)

Darling, Pam. "Developing a Preservation Microfilming Pro- gram." Library Journal. 99:2803-9. November I , 1974. (1 recommendation)

Dean, John. "In-House Processing of Paperbacks and Pam- phlets." Serials Review. 7:81-5. October 1981. (1 recomrnenda- tion)

DeCandido, Robert and Grace. "Preserving Our Library Materi- als: Emergencies in Libraries." Library Scene. 8:6-8. September 1979. (2 recommendations)

Merrill-Oldham, Jan. "Binding for Research Libraries." New Libraly Scene. 3:l + . August 1984. (2 recommendations)

Sajor, Ladd 2. "Preservation Microfilming: Why, What, When, Who, How. " Special Libraries. 63: 195-201. April 1972. (1 recommendation)

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