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Developing an FP6 Proposal and How We Can Help
METU - Office of EU Affairs
Steps to follow
Preparing a 2-page project outline
Deciding whether to be the project leader or not
Finding partners
Developing an outline
Writing it up properly
Submitting, negotiating and signing the contract
What to include in the 2 Page Outline
Objectives = the aim you want to achieveInnovation = your contribution to the state-of-the-art Partners = those you would like to be involvedOutcomes = only the results of the project itself?Impact = the extent of impact your project will
have: (economic, social, environmental)Policies = parallelism with relevant EC policiesDuration = months/years it would take to completeBudget = amount needed for the successsful
completion of the project
Why bother with a 2-page outline?
1. You turn your project idea into a precise, clearly expressed yet detailed statement
We may help by commenting on draft
2. We can use the outline to: Identify timing of FP6 opportunities Help you consider your IPR situation Show ways to find partners Test out your idea with the related Turkish
NCP
Which one would you prefer to be :
Coordinator or Partner?
Coordinators NEED to have project management experience, particularly of multi-partner projects
The burden of proposal development falls mostly on the co-ordinator
If you do NOT want to be the coordinator, related NCP can help you find a project to join
Finding partners
Alternatives to find partners Your own networking (best alternative) NCPs CORDIS (as the last resource)
Use your project outline to prepare Non-confidential project outline Non-disclosure agreement Confidential project outline
DO NOT DELAY! you need to find most partners before you can develop your proposal
Steps Along the Way
2 page project outline
Project leader or not?
Partner / project finding
Developing an outline
Writing it up properly
Submitting, negotiating and signing the contract
Proposal Assistance
NCPs can help Turkish SMEs, universities, other institutions to participate in FP6
A grant from TUBITAK to financially help you in participating in FP6 by: Awarding the project proposals that are eligible and
have been elected for evaluation Meeting travelling costs to meet with partners Grants up to 12,000 Euros Forms and guide at www.fp6.org.tr
You do not have to be a project coordinator to apply
Fleshing out your outline
With most partners in place begin to define content of the project budget of the project how the project is going to be managed
• Tasks, finance, IPR issues• Communications (meetings and disputes)
GET PARTNERS INVOLVED IN THIS
Writing it up is not magic!!
‘Guide for Proposers’ Format, content and length of proposal are
given Follow it precisely Do not waffle or duck the questions asked
Know how the evaluators work What kind of questions are they asking? How do they allocate marks? This information is all published Ignoring it can be very costly !
NCPs may comment on your draft proposal
Please the evaluator
Evaluators have 1 hour to read and score your proposal Many other proposals to score
Make life easy for them! The first 2 pages must excite them! Make it easy for them to give you marks Diagrams and charts are easy to
understand
Remember you need to aim for > 80%
Steps Along the Way
2 page project outline
Project leader or not?
Partner / project finding
Developing the outline
Writing it up properly
Submitting, negotiating and signing the contract
Submission
The Call for Proposals tells you the exact date and time by when proposal must be received Electronic submission is mandatory now It is possible to submit your proposal earlier
and to modify it before the deadline Do not leave it to the last minute as EC
server may be overloaded
Negotiations
Evaluation of proposals can take up to 3-4 months
Contract negotiations start soon after You need to be ready for suggestions to
- reduce the budget
- modify the project- join with other consortiums, etc.
There are 2 contracts
Contract between EC and each partner The basic legal framework
Consortium Agreement between all partners Adds details to this framework, especially
• Project management • IPR protection and exploitation
Must be in place before EC awards the Contract
TIPS Do not aim to be a coordinator if you are a
new starter Best way to find good, reliable partners is to
attend conferences, seminars, workshops in your related scientific area
Do not ‘open’ your project to your potential partners in detail at first
IPR issues are vital and needs detailed reading due to the participation of SMEs in projects
Related documents can be found on the Cordis site and it is extremely useful
Consortium Agreement is very important since it details all the phases of the project with relation to all partners, their job descriptions, responsibilities, etc. Read it in detail before it is too late!
Never think that the thresholds given in the Call for Proposals are enough for your proposal to be evaluated as successful. Aim for the highest, the best
Submit your proposal well ahead of the deadline for practical purposes
THANK YOU !
METU - Office of EU AffairsMiddle East Technical University
06531 Ankara / TurkeyPhone: 0 312 210 3834 Fax: 0 312 210 1348
http://www.euoffice.metu.edu.tr