DESIGN/SUPERVISING CONSULTANCY · PDF fileAnnex 2 General Conditions FIDIC Client/Consultant Model Services Agreement, Fourth Edition, 2006 54 ... Design/Supervising Consultancy Services

NATIONAL INSURANCE PROPERTY DEVELOPMENT COMPANY LIMITED
REQUEST FOR PROPOSALS
FOR A
DESIGN/SUPERVISING CONSULTANCY SERVICES
FOR THE
UPGRADE OF THE ARIMA DISTRICT HEALTH FACILITY
FOR
THE MINISTRY OF HEALTH
OF
THE GOVERNMENT OF THE REPUBLIC OF TRINIDAD AND
TOBAGO
SEPTEMBER, 2013

National Insurance Property Development Company Ltd.
REQUEST FOR PROPOSALS (RFP)
Design/Supervising Consultancy Services for the
Upgrade of the Arima District Health Facility
TABLE OF CONTENTS
SECTION NO. & SECTION TITLE PAGE
NO
1.0 INVITATION TO TENDER 1
2.0 INSTRUCTIONS TO PROPONENTS 4
2.1 Introduction 4
2.1.1 Request for Qualifications and Proposals 4
2.2 Definitions 5
2.3 Project Communication/ Reporting Flow 7
2.4 Objectives 9
2.5 Scope of Services 9
2.6 Source of Funds 9
2.7 General Conditions 9
2.7.1 Eligible Proponents 9
2.7.2 Proponent Responsibilities 10
2.7.3 Cost of Request for Proposal Documents 10
2.7.4 NIPDEC Communications 11
2.7.5 RFP Clarification 11
2.7.6 Addenda 12
2.7.7 Proponents Representative 12
2.7.8 Pre-Submission Briefing 12
2.7.9 Site Visit and Schedule 12
2.7.10 Right to Cancel Request for Proposal 13
2.7.11 Consideration of Proposals 13
2.7.12 Cost of Preparing Proposals, Presentations and Negotiations 13
2.7.13 Exclusion 13
2.7.14 Confidentiality of Proposals 14
2.7.15 Corrupt and Fraudulent Practices 14
2.7.16 Commissions 15
2.7.17 Waiver and Allocation of Risk 15
2.7.18 Form of Correspondence 16

NO
2.8 Preparation of Proposals 16
2.8.1 Technical Proposal 16
2.8.2 Financial Proposal 18
2.8.3 Proposal Validity 19
2.9 Submission, Receipt And Opening of Proposals 19
2.9.1 Submission Requirements 19
2.9.2 Deadline for Proposal Submission 20
2.9.3 Opening of Proposals 20
2.9.4 Late Proposals 20
2.9.5 Receipt for Request for Proposal 21
2.9.6 Delivery by Hand 21
2.9.7 Language of Proposal 21
2.9.8 Signing Proposal 21
2.9.9 Joint and Several Liability 22
2.9.10 Amendment of Proposals Before Submission Date 22
2.9.11 Interlineations, Alterations or Erasure of Proposal 22
2.9.12 Proponents Representation 22
2.9.13 Time Periods 23
2.9.14 Misleading or False Information 22
2.9.15 Proposals to be Property of NIPDEC 23
2.9.16 Required Format for Proposals 23
3.0 Evaluation of Proposals 24
3.1 Evaluation Committee 24
3.2 Determination of Responsiveness 24
3.3 Eligibility 29
3.4 Evaluation Criteria Technical and Financial 30
3.5 Ranking of Proposals 30
3.6 Award of Contract 31

NO 4.0 DRAFT USER BRIEF AND CONDITIONS OF CONTRACT 31
Annex 1 User Brief for the Upgrade of the Arima District Health Facility 32
Annex 2 General Conditions FIDIC Client/Consultant Model Services Agreement,
Fourth Edition, 2006
54
Annex 3 Particular Conditions of Contract 57
5.0 APPENDICES TO RFP SPECIMEN FORMS 61
Appendix 1 Form of Tender 62
Appendix 2 Technical Proposal Standard Forms 63
Appendix 2A Technical Proposal Submission Form 64
Appendix 2B Applicant Information Sheet 65
Appendix 2C Work Experience of the Firm 66
Appendix 2D Similar Types of Works 67
Appendix 2E Proponents References 68
Appendix 2F General Background and Organization 69
Appendix 2G Methodology and Work Plan 70
Appendix 2H Format of Curriculum Vitae (CV) for Proposed Key Professional 71
Appendix 2I Financial Capability of the Proponent 73
Appendix 3 Financial Proposal Standard Forms 74
Appendix 3A Financial Proposal Submission Form 75
Appendix 3B Price Schedule 76
Appendix 3C Remuneration and Payment 77
Appendix 3D Reimbursable 78
Appendix 4 Scope of Services 79
Appendix 4A Scope of Services 80
Appendix 4B Responsibility Matrix 100

1
1.0 INVITATION TO TENDER
NATIONAL INSURANCE PROPERTY DEVELOPMENT COMPANY LIMITED
INVITATION TO TENDER FOR A DESIGN/SUPERVISING CONSULTANT FOR THE
UPGRADE OF THE ARIMA DISTRICT HEALTH FACILITY
The National Insurance Property Development Company Limited (NIPDEC), acting on behalf of the
Ministry of Health, Government of the Republic of Trinidad and Tobago, invites Proponents to be
engaged as a Design/Supervision Consultant for the Upgrade of the Arima District Health Facility
(ADHF).
Local and Foreign firms are invited to submit Proposals for the above works. Applications will be
evaluated according to the following basic criteria, among others, as required by this Request for Proposal
(RFP):
i. General Background of the Firm
ii. Performance History
iii. Work experience of the Firm in performing construction services for projects of a similar
value and nature
iv. Available manpower and other resources and present workload
v. Eligibility based on submission of required statutory certificates (local firms)
Proponents shall provide details of general and specific experience and past performance in providing
similar services (upgrade/ renovation works) for at least three (3) previous Health Care Facilities or
similar projects, including any project currently being undertaken or having been undertaken within the
past five (5) years with a construction cost of over Forty Million Trinidad and Tobago Dollars
(TT$40,000,000.00), using FIDIC Conditions of Contract or similar.
Proponents are advised that Request for Proposal (RFP) Packages will be available from September
10th
, 2013 either by:
Downloading the document from NIPDECs Website at www.nipdec.com (Click on
Design/Supervision Consultant for the Upgrade of the Arima District Health Facility..
A code will be provided to allow access.),

2
Or
From the Office of the Company Secretary at 56-60 St. Vincent street, Port of Spain, between
the hours of 9:00 a.m. and 3:00 p.m.
There is a non-refundable Tender Fee of TT$3,450.00 VAT Inclusive, which must be paid at any branch
of First Citizens Bank of Trinidad and Tobago Limited, Account #1448112, Swift Code FCTTTTPS.
For intermediary banking information, please refer to:
http://firstcitizenstt.com/about/Branches-ATM/Correspondent-Banks.html
To be allowed access to the RFP Packages, Proponents must present their payment receipts to the office
of NIPDECs Company Secretary.
SUBMISSION OF PROPOSALS WILL BE CLOSED ON
24th
October 2013 at 2:00 p.m.
Complete Proposals must be addressed to:
The Chairman of the Tenders Committee
National Insurance Property Development Co. Ltd. (NIPDEC)
56-60 St. Vincent Street,
Port of Spain, Republic of Trinidad and Tobago
Sealed packages must be placed in the appropriately marked box situated in the Security Booth at
NIPDECs Head Office, 56 - 60 St. Vincent Street, Port of Spain on or before 24th
October 2013 at 2:00
p.m. Late applications will not be considered. Tender submissions will not be accepted
electronically.
There will be a Pre-Submission Briefing and Site Visit at 1:30 p.m. on Thursday 19th
September, 2013,
to be held at the Arima District Health Facility located on Queen Mary Avenue, Arima.
Proposals will be opened at a public ceremony at NIPDECs Head Office, 56 - 60 St. Vincent Street, Port
of Spain in the presence of the Proponents representatives on 24th
October 2013 at 2:30 p.m.
Only Firms purchasing RFP packages shall be permitted to submit a Proposal. Any Proposal submitted
by a Firm which has not purchased a RFP package will be rejected as invalid.
http://firstcitizenstt.com/about/Branches-ATM/Correspondent-Banks.html

3
Further note that:
(i) Proponents shall bear all costs associated with the preparation and submission of the
Proposal including the tender fee which is not reimbursable;
(ii) Foreign Proponents are expected to comply with the requirements in the RFP packages to