Designing & Constructing Military Construction Projects

8/13/2019 Designing & Constructing Military Construction Projects

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BY ORDER OF THE

SECRETARY OF THE AIR FORCE

AI R FORCE I NSTRUCTION 32-1023

21APRI L 2010

Incorporating Change 1, 29 March 2012

Civil Engineeri ng

DESIGNING AND CONSTRUCTING

MI LITARY CONSTRUCTION PROJECTS

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the e-publishing website atww.e-Publishing.af.milfor downloading and ordering.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: AFCEE/TDB

Supersedes: AFI 32-1023,19 July 1994

Certified by: AF/A7CP(Col Elizabeth A. Brown)

Pages: 40

This instruction implements AFPD 32-10, Installations and Facilities, and Military Standard3007F (MIL-STD 3007F), Standard Practice for Unified Facilities Criteria and UnifiedFacilities Guide Specifications. It provides general design criteria and standards, guidance onselecting architect-engineering (A-E) firms, and information on design and constructionmanagement. This document provides guidance governing Air Force military construction(MILCON) projects. It also applies to Air Force Reserve Command (AFRC) and Air NationalGuard facilities constructed on Air Force installations or on non-Air Force Department ofDefense (DoD) property. The Chief of the National Guard Bureau and AFRC are responsible fordeveloping instructions/guidance unique to the Air National Guard and AFRC constructionprograms, and oversee management of those programs. Refer to the United States Air ForceProject Managers Guide for Design and Constructionfor detailed information regarding criteriaand design management, procedures, and practices. Refer recommended changes and questionsabout this publication to the Office of Primary Responsibility (OPR) using the AF Form 847,Recommendation for Change of Publication; route AF Form 847s from the field through theappropriate functionals chain of command. Ensure that all records created as a result ofprocesses prescribed in this publication are maintained in accordance with AFMAN 33-363,Management of Records, and disposed of in accordance with the Air Force Records DispositionSchedule (RDS) located at https://www.my.af.mil/gcss-af61a/afrims/afrims /. The use of thename or mark of any specific manufacturer, commercial product, commodity, or service in thispublication does not imply endorsement by the Air Force.
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SUMMARY OF CHANGES

This interim change clarifies exemption to criteria procedures, solidifies Air Force precedence incase of conflict with model building codes, and clarifies policy regarding compliance with Title10 United States CodeSection 2807(b). References were also updated. A margin bar indicates

newly revised material.

Chapter 1OVERVIEW 4

1.1. Scope: ..................................................................................................................... 4

1.2. Applicability: ......................................................................................................... 4

1.3. Deviations to Criteria: ............................................................................................ 5

1.4. Roles and Responsibilities: .................................................................................... 5

1.5. Planning: ................................................................................................................ 8

1.6. Program Oversight: ................................................................................................ 8

Chapter 2DESIGN PROCEDURES 10

2.1. Scope: ..................................................................................................................... 10

2.2. Applicable Directives: ........................................................................................... 10

2.3. Design Management: ............................................................................................. 18

2.4. MILCON Design Instructions: .............................................................................. 19

2.5. Guidance Unique to the Unspecified Minor Construction (UMC) Program (P-

341): ....................................................................................................................... 19

2.6. Authorities: ............................................................................................................ 19

Chapter 3CONSTRUCTION MANAGEMENT 22

3.1. Scope: ..................................................................................................................... 22


3.3. Construction Phases: .............................................................................................. 24

Chapter 4MEDICAL FACILITIES DESIGN AND CONSTRUCTION PROCEDURES 26

4.1. Scope. ..................................................................................................................... 26


4.3. Medical MILCON: ................................................................................................ 26

4.4. Project Authorizations. .......................................................................................... 27

4.5. Design Approvals. ................................................................................................. 27

4.6. Construction Changes. ........................................................................................... 27

4.7. Base Realignment and Closure (BRAC) Program. ................................................ 27


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Chapter 5PRESCRIBED AND ADOPTED FORMS 29

5.1. Prescribed Forms: .................................................................................................. 29

5.2. Adopted Forms: ..................................................................................................... 29

Attachment 1GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 30

Attachment 2SAMPLE ETL FORMAT 39


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Chapter 1

OVERVIEW

1.1. Scope: This chapter defines the types of facilities to which this Air Force Instruction (AFI)applies, outlines exemption procedures, and identifies the role and responsibilities of the primarystakeholders in design and construction of Air Force MILCON projects located on Air Forceinstallations and Joint Bases.

1.2. Applicability:This instruction contains criteria for design and construction of Air Forcefacilities. The criteria in this chapter apply to all MILCON, Medical MILCON, and UnspecifiedMinor Construction (UMC) projects regardless of funding and apply to:

1.2.1. All Air Force installations in the 50 states, the District of Columbia, Puerto Rico,United States territories and possessions, and as far as practical, at Air Force installations inforeign countries. For purposes of this Instruction, the term Air Force installation includes

land owned or leased by the Air Force and provided to states for use by the Air National

Guard.

1.2.2. Properties listed or eligible for listing on the National Register of Historic Places.

1.2.3. Medical facilities (addressed further in Chapter 4 of this document).

1.2.4. Reserve Component facilities on Air Force installations or on non-Air ForceDepartment of Defense (DoD) property.

1.2.5. Defense Commissary Agency (DeCA) facilities. Refer to DoDI, 7700.20, CommissarySurcharge, Nonappropriated Fund (NAF), and Privately Financed Construction PolicyandTitle 10 United States Code, Section 2685, for additional guidance.

1.2.6. Nonappropriated Funds (NAF) facilities. Refer to AFI 34-205, Services

Nonappropriated Fund Facility Projects, and AFI 32-1022, Planning and ProgrammingNonappropriated Fund Facility Construction Projects, for additional guidance. Coordinateall actions related to AF NAF funded facilities with HQ AFSVA/SVXF.

1.2.7. Army and Air Force Exchange Service (AAFES) facilities. Refer to AFI 32-1022 foradditional guidance.

1.2.8. Other tenant organization facilities (e.g. other federal agencies, including othermilitary departments) and privately funded facilities (Fisher Houses, museums, banks, creditunions, thrift shops, etc.). Refer to AFI 32-1022 for additional guidance.

1.2.9. Air Force Military Family Housing (MFH). Refer to AFI 32-6002, Family HousingPlanning, Programming, Design, and Construction for additional design and constructionguidance.

1.2.10. The Chief of the National Guard Bureau is responsible for developing policiesunique to the Air National Guard construction programs and oversees management of thoseprograms. The office of the Air National Guard Civil Engineer (NGB/A7) is responsible forAir National Guard construction under Title 10 United States CodeSection 1803. Refer toANGI 32-1023, Criteria and Standards for Air National Guard Construction,for applicableguidance.


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1.3. Deviations to Criteria: Deviations to Unified Facility Criteria (UFC), EngineeringTechnical Letters (ETLs), and model building codes may be authorized by submitting anexemption request to the appropriate authority as defined herein. Exemptions to life safety,occupational safety, security, force protection, or other criteria required by public law (US Code)or Department of Defense direction is not permitted unless specifically authorized in legislation

or Defense direction. Approved exemptions to criteria apply to a specific facility project andremain in effect indefinitely or until reevaluation/reconfirmation is required by other guidance(AFI, UFC, ETL, etc).

1.3.1. UFCs. Technical design requirements for DoD facilities are given in UFCpublications. Designers are required to comply with all mandatory requirements unless theappropriate authority exempts these requirements. In general, the head of the Air Force fieldoperating agency (FOA) having technical responsibility for the UFC content is the approvalauthority (authority having jurisdiction) for exemption to a UFCs requirements for a given

project. Refer to MIL-STD-3007F for further guidance.

1.3.2. ETLs. Designers are required to comply with all mandatory requirements unless the

appropriate authority exempts these requirements. The head of the Air Force FOA havingtechnical responsibility for the ETL content is the approval authority (authority havingjurisdiction) for exemptions to the ETL requirements for a given project. Requests forexemption shall be sent to AFCESA for processing to the appropriate authority.

1.3.3. Referenced Model Building Codes and Standards. The head of the Air Force FOAhaving technical responsibility for a UFC or ETL which references a model building code orstandard is the approval authority (authority having jurisdiction) for exemptions to thereferenced model building code or standard. Requests for exemption shall be sent toAFCESA for processing to the appropriate authority.

1.4. Roles and Responsibilities:

1.4.1. Secretary of the Air Force (SECAF). The SECAF provides guidance for the AirForce construction program through the Deputy Assistant Secretary (Installations),(SAF/IEI).

1.4.2. Deputy Assistant Secretary of the Air Force (Installations) (SAF/IEI). SAF/IEI isresponsible for Air Force facility construction planning and programming policy andoversight.

1.4.3. Deputy Assistance Secretary of the Air Force (Energy (SAF/IEN). SAF/IEN isresponsible for Air Force energy policy and oversight to include energy as it relates tofacilities and infrastructure construction.

1.4.4. Air Force Center for Engineering and the Environment (AFCEE). AFCEE

performs project design manager/construction manager (DM/CM) functions for MILCONincluding Housing, Non-Appropriated (NAF), Base Realignment and Closure (BRAC),Combatant Command (COCOM), and AF Medical MILCON. As the program manager andDM/CM, AFCEE manages execution of design and construction in coordination with theproject delivery team (PDT). The DM/CM determines the execution strategy in concert withUSAF policies and goals along with MAJCOM and installation engineer PDT members.Additionally, AFCEE formulates comprehensive planning guidance and provides technicalplanning assistance and support to installations, Major Commands (MAJCOMs), Field


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Operating Agencies (FOAs) and AF/A7C. AFCEE is also responsible for managing the UFCprogram for AF/A7C, and his/her representative is a member of the UFC Coordinating Paneland interfaces with the other Services to resolve issues and process UFCs. The AFCEEDirector is the Air Force member of the Engineering Senior Executive Panel (ESEP).

1.4.5. Air Force Civil Engineer Support Agency (AFCESA). AFCESA develops,

coordinates and interprets UFCs and ETLs, ensuring compliance with SAF/IEI, SAF/IEN,and other applicable DoD policies and directives. UFCs and ETLs specify technicalengineering criteria and standards for infrastructure and facilities design, construction, andoperation and maintenance in the following subject areas: electrical, mechanical, civil,roofing, anti-terrorism/force protection, structural, fire protection engineering, life safety andlife-cycle cost engineering. AFCESA is responsible for managing the ETL system forAF/A7C and the UFC numbering system for all of DoD. AFCESA is also the home of theAir Force Facility Energy Center, responsible for facility energy conservation, metering andrenewable energy sources.

1.4.6. Design Agent/Construction Agent (DA/CA). The DA/CA is the DoD component

responsible for the technical execution of project construction and performs the duties of thecontracting officer (CO). For Air Force MILCON projects, the DA/CA is either U.S. ArmyCorps of Engineers (USACE), Naval Facilities Engineering Command (NAVFAC), or, forapproved projects, AFCEE. The AFCEE Waterbeach office is the DA/CA for the UnitedKingdom.

1.4.7. MAJCOM. The Requiring/Using MAJCOM has the overall responsibility forrequirements identification and preparation of programming documents. MILCONrequirements and siting for projects programmed or planned by other organizations must becoordinated by the host base MAJCOM (refer to AFI 32-1021, Planning and ProgrammingMilitary Construction (MILCON) Projects). The following are definitions/ roles andresponsibilities for MAJCOM programming and execution of MILCON projects:

1.4.7.1. Requiring/Using MAJCOM. The Requiring/Using MAJCOM is the commandresponsible for executing the specific mission being supported by a MILCONrequirement. Requiring/Using MAJCOMs are responsible for programming, funding andfor pre-coordinating with Host MAJCOMs during the Program Objective Memorandum(POM) process. The Requiring/Using MAJCOM is either a host or tenant unit on aninstallation. A tenant unit is commonly referred to as the receiver in host-tenant supportagreements and receives base support from the Host MAJCOM. Requiring/UsingMAJCOMs are responsible for validating the functional requirements during MILCONproject programming.

1.4.7.2. Host MAJCOM. The Host MAJCOM is the command that provides base

support on an installation and is commonly referred to as the supplier in host-tenantsupport agreements. The Host MAJCOM oversees the installation where the mission andMILCON are being executed. Host MAJCOMs are responsible for ensuring appropriatesiting, architectural, environmental, and master plan integration are completed asnecessary during project programming and execution. In addition, Host MAJCOMs maybe asked to program MILCON projects on behalf of the Requiring/Using MAJCOM.

1.4.8. Air Force Reserve Command (AFRC). The AFRC develops additional policyunique to AFRC construction programs and oversees management of those programs.


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1.4.9. Base Civil Engineer (BCE). BCEs are responsible for initiating planning andprogramming for MILCON projects at their installations.

1.4.10. Host-Tenant Responsibilities. Manage intra-service situations per AFI 25-201,Support Agreements Procedures. By agreement of host and tenant, the tenant organizationmay fund design and construction.

1.4.10.1. DoD Components or Federal Agencies. Refer to AFI 65-601 V1, BudgetGuidance and Procedures, for situations involving other DoD components or federalagencies.

1.4.10.2. Joint Basing. Where two or more Service Component installations havemerged into zone installation and one Component has been appointed as the lead, thesupporting Component is responsible for providing Installation Support (IS) to the JointBase (JB). The supported Component(s) transfers installation management to thesupporting Component.

1.4.10.2.1. Except as provided below, the supporting Component's policies,procedures, and guidance shall govern facilities planning, acquisition, sustainment,modernization, and disposal actions at Joint Bases.

1.4.10.2.1.1. To the extent it does not conflict with the supporting Component'scriteria, the supported Component's unique planning, architectural and/or designcriteria shall be used.

1.4.10.2.1.2. To the extent required to provide unique mission capabilities, thesupported Component's unique planning, architectural and/or design criteria shallbe used, even when conflicting with the supporting Component's criteria.

1.4.10.2.2. Except as provided below, the supporting Component's DA/CA shall beused for all military construction at Joint Bases.

1.4.10.2.2.1. For supported Component projects actively in design, underconstruction, or pending final acceptance, the supported Component's assignedconstruction agent shall maintain responsibility for the construction projectthrough final completion, at which point the supporting Component shall conductthe final acceptance transaction.

1.4.10.2.3. Programming New Construction. The component generating a newconstruction requirement is responsible for programming the necessary planning,design, construction, and sustainment funding. The Component generating anincrease to the Joint Base population is responsible for any new construction neededto expand installation support facilities to accommodate the population increase. Inall cases, reuse of existing facilities is the preferred approach over new constructionwhenever feasible.

1.4.10.2.4. Demolition and Disposal. The supporting Component is responsible forfacilities demolition and disposal at the Joint Base, except for demolition of facilitiesthat are no longer needed because of new construction. In those cases, theorganization requiring the new construction is responsible for demolition. In allcases, demolition of facilities no longer needed as a result of new construction shallbe accomplished in a timely manner.


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1.5. Planning:

1.5.1. Base General Plan. Base General Plans, which include specific Area DevelopmentPlans, are required at Air Force installations. The Base General Plan is a summary documentthat provides information at an appropriate level of detail for the installation, the command,and other decision-makers to understand the character and structure of the installation, and its

development potential. Refer to AFI 32-7062, Air Force Comprehensive Planning whichprovides responsibilities and requirements for comprehensive planning and describesprocedures for developing, implementing, and maintaining the Base General Plan.

1.5.2. Area Development Plan (ADP). An ADP is developed for a specific area and/orfunctional use. The ADP provides the vision necessary to assess the project and outlinemitigation for future use with a special focus on the area facility use and mission capacity.Refer to AFPAM 32-1010,Land Use Planningfor requirements on an ADP.

1.5.3. Requirements Document (RD). The purpose of the RD is to provide a basis forunderstanding the project requirements. The BCE initiates part 1 of the RD (RD-1),involving as many of the project delivery team (PDT) as practical (at a minimum, including

user and all installation-level stakeholders). Next, the BCE and MAJCOM engage the PDT tocomplete the RD Part 2 (RD-2), including as many PDT/stakeholders as possible. Thisdocument may also be referred to as a Customer Concept Document (CCD). Note: for NAFprojects, the funding organization is included in the PDT and plays a role in determining theexecution strategy.

1.5.4. Project Management Plan (PMP). The PMP presents the strategic decisions ondesign, acquisition, and construction methods that are agreed upon by the projectstakeholders. The DM/CM will take the lead in preparing the PMP.

1.5.5. Project Siting. Project siting will comply with the installation commandersapproved General Plan and applicable ADP. Refer to AFI 32-7062, Air Force

Comprehensive Planning, and AFI 32-1021.1.5.6. National Environmental Policy Act (NEPA). If the project management plan is ofsufficient maturity that meaningful NEPA analysis can be conducted, refer to paragraph2.2.2.2 for guidance on the Environmental Impact Analysis Process (EIAP).

1.6. Program Oversight:

1.6.1. Goals and Metrics. The Air Force management tool for performance measurementof the MILCON program is a set of cradle-to-grave metrics to provide accountability andprogram management capability from planning through financial closeout. It is intended tomeasure performance of all members of the PDT, especially DM/CMs, DA/CAs, and projectprogrammers. The goals and metrics are codified in the Air Force Military Construction

Program Management Plans published by USACE and NAVFAC. AFCEE/CM manages theprogram and is responsible for managing data during Design and Execution.

1.6.2. Automated Civil Engineering System-Project Management (ACES-PM). ACES-PM is the Air Force management information system used by Air Force Civil Engineering tomanage planning, design, and construction programs. It is used to provide managementassessments of project cost, major milestones, and to provide an indicator for Air Staff toposition construction funds with the CA. Timely, accurate ACES-PM data entry is essential


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through the course of the project life. The DM/CM will be the primary person that managesand updates ACES-PM during Design and Execution. The DM/CM will update and trackNAF projects in ACES-PM.


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Chapter 2

DESIGN PROCEDURES

2.1. Scope: This chapter addresses design procedures and directives for Air Force MILCON

projects. It also describes the design management process, Design Instructions (DIs),Engineering Technical Letter (ETLs), guidance for Unspecified Minor Construction (P-341)projects, authorities for funding, cost controls, reprogramming and change orders.

2.2. Applicable Directives:

2.2.1. General. The objective for all Air Force facilities is to enable mission execution andenhance occupant safety and quality of life by providing sustainable facilities. Theapplication of asset management principles to include space optimization, energy efficiencyand similar efforts to reduce facility life cycle costs is critical to long term value for the AirForce. Excellence in design is a primary goal for all MILCON projects. In addition to theguidance below, designers must also comply with installation architectural compatibility and

facilities excellence standards. Site adaptation and modular construction techniques shouldbe considered where appropriate.

2.2.1.1. Functional and Flexible Design. Air Force facilities shall be designed to meetmission requirements with the flexibility to accommodate changes in use with aminimum expenditure of resources. Functional and flexible aspects shall be defined in theRD.

2.2.1.2. Design for Accessibility. Comply with the most recent DoD accessibility policywhen providing for people with disabilities.

2.2.1.3. Cost Management. Use life-cycle cost analysis and value engineering (VE) tomanage projects costs. Cost control requires continual systematic cost management

beginning at design and continuing throughout the life of the facility. The workingestimate, cost-benefit analysis, and life-cycle cost analysis are methods for evaluatingproject cost effectiveness.

2.2.1.3.1. Life-Cycle Cost. Programming and design decisions for all types ofconstruction will be based on life-cycle cost of the facility. Use the present valuediscounting approach described in AFI 65-501,Economic Analysis,and AFMAN 65-506,Economic Analysis,unless otherwise specified. NAF funded projects may use adifferent decision-making process; contact the funding organization for furtherinformation. All life-cycle cost analyses, as defined by Title 10 Code of FederalRegulations Part 436,Federal Energy Management and Planning Programs,will usetheNational Institute of Standards and Technology (NIST) Handbook 135, Life-CycleCosting Manual for the Federal Energy Management Program, and the AnnualSupplement to Handbook 135, Energy Price Indices and Discount Factors for Life-Cycle Cost Analysis.

2.2.1.3.2. Value Engineering (VE). VE is a method for optimizing facilities wheredesigners and constructors can show savings through process efficiencies and use ofalternative and equitable materials with similar performance characteristics. Aninformal (in-house, Agent) VE analysis, incorporating VE principles/guidelines, will


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be done for all projects over $2 million. A formal, 3rd party, VE study is required foreach project with a programmed amount (PA) over $10 million, with the exception of1) projects executed by design-build, or 2) classified projects or projects in classifiedareas. Implementation of VE analysis recommendations shall not compromise thefunctional and quality requirements of the facility. A VE study should not eliminate

features used to meet Leadership in Energy and Environmental Design (LEED)requirements or certification per the most current Air Force policy. A VE study shallnot eliminate features required to comply with Occupational Safety and Health Act(OSHA) standards. See paragraph 2.2.1.14.

2.2.1.4. A-E Selection. The A-E selection process must be conducted in accordancewith FAR 36.6 and all other applicable laws and regulations. A-E services are describedbelow:

2.2.1.4.1. Title I: These services are related to a specific construction project andconsist of conducting field surveys and investigations to obtain design data andpreparing contract plans, specifications, and cost estimates.

2.2.1.4.2. Title II: These services are related to a specific or proposed constructionproject and consist of supervision and inspection of construction.

2.2.1.4.3. Base Comprehensive Plans (BCP): These services consist of conductingfield surveys and investigations to obtain data and producing base development plans.

2.2.1.4.4. Other A-E Services: These services are design and construction-relatedservices, but are not connected with a specific construction project. The servicesconsist of developing design criteria, fact finding studies, surveys, investigations, andthe performance of environmental projects involving prevention, compliance, andrestoration when the services of registered architects or engineers are required.Excluded are services that need not be performed by a registered engineer or architect

such as providing design and construction equipment or computer programs.2.2.1.4.5. Authorities. Title 10United States CodeSections 2807(a), Architecturaland Engineering Services and Design,Title 10 United States CodeSection 9540(a),Architectural and Engineering Services, and the Defense Federal AcquisitionRegulation Supplement (DFARS) 236.606-70 authorize contracting for andadministration of A-E services for project design. Title 10 United States Code,Sections 4540, 7212 and 9540 limit the portion of the A-Es fee for producingcontract plans and specifications to six percent of the estimated cost of theconstruction project. This does not include site investigations, studies and surveys.Title 40 United States Code, Sections 1101 1104, or commonly called the BrooksAct, provides the authority, definitions, and basic procedures for Federal

Governments selection of A-E firms for professional services on facility projects.Title 10 United States Code, Section 2855(a) applies the Brooks Act to militaryconstruction (however the Brooks Act is not applicable to NAF contracting). Foradditional guidance, refer to Defense Federal Acquisition Regulation Supplement(DFARS) Subpart 236.6, Architect-Engineer Services and Air Force FederalAcquisition Regulation Supplement (AFFARS), Part 5336, Construction andArchitect-Engineer Contracts.


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2.2.1.4.6. The Federal Business Opportunities (FBO) Synopsis Review. The FBOannouncement is a key document in the A-E selection process. It identifies proposed,specific contract actions. In the case of indefinite delivery/indefinite quantity (IDIQ)contracts, the FBO synopsis identifies contract requirements based on projected, yetuncertain requirements.

2.2.1.4.6.1. A-E Contracts on Specific Projects. The MAJCOM/A7 in the caseof installation contracts, or the respective commanders of AFCEE or AFCESA inthe case of AFCEE or AFCESA contracts, shall approve the technical data to beincluded in the FBO synopsis, prior to submitting this information to the CO, toensure it properly describes the requirement.

2.2.1.4.6.2. IDIQ Contracts. The MAJCOM /A7 in the case of installationcontracts, or the Air Force Deputy Civil Engineer (AF/A7C-2), in the case ofAFCEE and AFCESA contracts, shall approve the technical data to be included inthe FBO synopsis, prior to submitting this information to the CO, to ensure itproperly describes the requirements, the geographical coverage and provides an

appropriate capacity relative to projected requirements. NAF contracting officesmay have their own NAF IDIQ A-E contracts. Contact the funding organizationfor guidance.

2.2.1.4.7. A-E Slate Selection Approval. Approval authority for A-E selection isoutlined in DFARS 236.6.

2.2.1.4.7.1. Approval Authority.For all A-E services, (Title I, Title II, BCPs,Other Services, and IDIQs), the BCE will obtain slate selection approval authorityfor services exceeding $1,000,000 per contract, per year plus option years, fromthe MAJCOM/A7. Similarly, for contracts at MAJCOM/A7, AFCEE, orAFCESA, slate selection approval authority for services exceeding $1,000,000per contract, per year plus option years, will be obtained from SAF/IEI.

2.2.1.4.7.2. Notification Action (A-E Fees Greater than $1,000,000). Whenthe cost of A-E design services for a project, or a group of related projects, isestimated to exceed $1,000,000, Congress must be notified in accordance with 10USC 2807(b), Architectural & Engineering Services and Construction Design,before award or obligation of funds. Notification action is also required forproject design undertaken by government personnel, as well as for A-E servicesand construction design planned for projects that are Congressional inserts ordirected designs. AF/A7CP will initiate this Congressional notification, notifyAFCEE when it has been sent to SAF/IEI, and notify the MAJCOM and AFCEEwhen SAF/IEI (through SAF/LL and SAF/FMBL) submits the notification

package to Congress. (See DFARS Subpart 236.601 for the content of theCongressional notification and timeline requirements.) Notification must becompleted (including the wait period) prior to start of any design, including thatperformed by government personnel. Staffing actions for 2807 notification

typically take 3045 days. During the notification waiting period, publicannouncement of the plan to initiate design on a particular military constructionproject may be made and administrative actions leading to award of the A-Econtract may be started, but no actions that obligate government funds may be


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undertaken.

2.2.1.4.7.2.1. When a large project or several projects for the same functionalpurpose costing $1,000,000 or more are undertaken, notification is requiredprior to the start of design for any portion of the undertaking, even though theproject design may be subdivided into several A-E contracts or a combination

of A-E contracts and design performed in-house by government personnel.Notification is required even though the design costs for such portion may beless than the reporting threshold specified by law.

2.2.1.4.7.2.2. Planning and design (P&D) funds expended to USACE andNAVFAC to award and administer A-E contracts are separate from theservices themselves and do not apply to the 10 USC 2807 threshold. Allother costs funded with P&D funds apply to the threshold. For a design-buildcontract, the design effort accomplished by the construction contractor andfunded with construction dollars is not applicable to the threshold. However,preparation of a request for proposal for a design-build contract is considered

A-E services and construction design and is subject to the 10 USC 2807notification requirements.

2.2.1.4.7.2.3. For projects executed as design-build, a project-specific designcost estimate will normally be made and used as the basis for determining thenotification requirements. In the absence of a design cost estimate, six percentof the programmed amount will be used by AF/A7CP as the estimated designcost for the purpose of determining notification requirements.

2.2.1.4.7.2.4. The level of effort authorized by a design instruction (3%, 15%,30%, 100%, etc.) has no bearing on the notification requirement, asnotification must be completed prior to start of any design.

2.2.1.4.7.2.5. If there is any perceived potential for reaching the threshold,prior notification should be made. In the case where no notification has beenmade and the threshold is approached after start of design, project managersshould notify AF/A7CP and request further guidance.

2.2.1.4.7.2.6. Notwithstanding 10 USC 2807 requirements,procurement/financial management regulations may, in some cases, alsorequire Congressional notification. The guidance provided here does notrelieve the requirement to comply with procurement/financial managementregulations governing notification.

2.2.1.5. Cost-Plus-Fixed-Fee Contracts. Advanced approval by the Secretary of

Defense or designee is required for the use of cost-plus-fixed-fee contracts that arefunded by a military construction appropriations act; are estimated to exceed $25,000;and will be performed within the U.S., except Alaska. Refer to DFARS, Subpart 216.306,Cost-Plus-Fixed-Fee Contractsfor further guidance.

2.2.1.6. Commercial and DoD Facility and Infrastructure Design and Construction

Standards and Criteria.


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2.2.1.6.1. Unified Facilities Criteria (UFC) Program. The UFC program isimplemented by MIL-STD-3007F, and for the Air Force by this AFI. AFCEE isresponsible for managing the UFC program for AF/A7C.

2.2.1.6.2. Commercial Standards. It is Congressional and DoD direction to useprivate sector criteria and technical standards based on their suitability for military

use. The UFC unification process maximizes the use of commercial standards.

2.2.1.6.3. Engineering Technical Letters (ETL). This AFI implements the ETLsystem to provide specific AF design and construction guidance, procedures, criteriaand standards. The ETL system serves to implement SAF/IEI and SAF/IEN policiesand contributes to the Secretariats oversight of the MILCON program. ETLs are

directive and apply to all levels of command, unless stated otherwise. ETLssupplement the UFCs, providing specific Air Force technical execution guidance.ETLs apply to all facilities constructed on Air Force installations except for MFH.An ETL remains in effect until canceled, rescinded or superseded by a later ETL.The Air Force Civil Engineer Support Agency (AFCESA) is responsible for

managing the ETL system for AF/A7C. See Attachment 2 for ETL sample format.2.2.1.6.4. Whole Building Design Guide (WBDG). The WBDG website, with itsConstruction Criteria Base (CCB) electronic library, is the official distributionmedium for all non-sensitive technical DoD facility-related documents and containsthe latest UFCs, ETLs and Unified Facilities Guide Specifications (UFGS). All UFC,ETL and UFGS documents can be viewed at:http://www.wbdg.org.

2.2.1.7. Space Criteria. Facility sizes shall be based on functional analyses whileminimizing overall designed space to the maximum extent possible. AFMAN 32-1084,Facility Requirements, provides general planning and programming guidance. For AirForce Reserve facilities, refer to AFRCH 32-1001, Standard Facility Requirements. ForAir National Guard facilities, refer to ANGH 32-1084, Standard Facility Requirements.Medical Facilities use DOD and Service-specific medical space planning criteria that ismaintained and applied by the Office of the Assistant Secretary of Defense (HealthAffairs), TRICARE Management Activity (OASD/HA TMA) and the AF HealthFacilities Division.

2.2.1.8. Relationship to Community and Local Development. Base plans will bedeveloped with full consideration of the planning goals and objectives of communitiessurrounding Air Force bases to enhance our value to the public. Refer to Executive Order13327, Federal Real Property Asset Management, DoDD 4165.06, Real Property, andAFPD 32-90,Real Property Asset Management, for further guidance. In addition, federalagencies operating airfields shall work with local, regional, state, and other federal

officials on compatible land use planning and ensure their programs serve to fostercompatible land use and protect the airspace. Refer to AFI 32-7063, Air InstallationCompatible Use Zone Program; Title 14, Code of Federal Regulations Part 77, ObjectsAffecting the Navigable Airspace; and UFC 3-260-01,Airfield and Heliport Planning andDesign.

2.2.1.9. Preservation of Historic Resources. DoDI 4715.16, Cultural ResourcesManagement, provides policy, prescribes procedures, and assigns responsibilities formanaging archaeological and historic resources in and on properties and lands under DoD
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control. Refer to AFPD 32-70,Environmental Quality, AFI 32-7064,Integrated NaturalResources Management, and AFI 32-7065, Cultural Resources Management Programforguidance and compliance requirements.

2.2.1.10. Antiterrorism/Force Protection (AT/FP). All DoD facilities must complywith the latest UFCs and directives governing AT/FP standards for facilities. Refer to

UFC 4-010-01,DoD Minimum Antiterrorism Standards for Buildings, including Change1, for further guidance. Refer to UFC 4-022-01, Security Engineering: Entry ControlFacilities/Access Control Points, for further guidance on Entry Control Facilities (ECFs)

2.2.1.11. Model Building Codes. Refer to UFC 1-200-01, General BuildingRequirements,and the United States Air Force Project Managers Guide for Design andConstructionfor specific guidance. In the case of conflicts between the model codes andAir Force criteria, the Air Force criteria shall take precedence.

2.2.1.12. Sustainable Design and Development. The Air Force has adopted the UnitedStates Green Building Councils (USGBC) LEED Green Building Rating System as atool to incorporate sustainable design principles and subsequently to measure the

sustainability achieved during the design and construction process. The Air ForceSustainable Facilities Guideprovides tools, templates and suggested guidelines to helpincorporate sustainable design throughout all the phases of facility development. TheWBDG further explains the environmental issues related to building materials andprovides technical guidance on green building material selection and environmentalissues. See also ETL 08-13, Incorporating Sustainable Design and Development (SDD)and Facility Energy Attributes in the Air Force Construction Program ; UFC 4-030-01,Sustainable Development; and UFC 3-210-10,Design for Low Impact Development.

2.2.1.12.1. The United States Green Building Councils (USGBC) Leadership in

Energy and Environmental Design (LEED) Green Building Rating

System. All Air Force MILCON projects, regardless of scope or funding source,shall use the LEED rating system as their self-assessment metric and comply with themost recent Air Force sustainable policy, laws and executive orders. AFPD 90-17,Energy Management and AFI 90-1701, Energy Management outline the Air Forceenergy management goals and objectives supported by this effort. Refer to the UnitedStates Air Force Project Managers Guide for Design and Constructionfor additionalguidance. Costs for sustainable features must be identified on the DD Form 1391,FY__Military Construction Project Dataand cannot be eliminated to save scope orcut costs.

2.2.1.12.2. Energy Efficiency and Compliance. Designers will use a life-cycle costanalysis on all new facility designs, revitalization, and modification projects to reduce

energy and water consumption and increase energy security in accordance with Title10 Code of Federal Regulation, Parts 433, 434, 435 and 436; Public Law 109-58,Energy Policy Act of 2005 (EPAct05); EO 13514, Federal Leadership inEnvironmental, Energy, and Economic Performance; EO 13423, StrengtheningFederal Environmental, Energy, and Transportation Management or updates orsuperseding executive orders; and Public Law 110-140, Energy Independence andSecurity Act (EISA) of 2007. (Refer to paragraph2.2.1.3.1 for further life-cycle cost


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guidance). Consult UFC 3-400-01, Energy Conservation, with Change 4 forguidance and compliance requirements.

2.2.1.12.3. Renewable Energy. Evaluate renewable forms of energy in accordancewith Title 10 United States CodeSection 2915,New Construction: Use of RenewableForms of Energy and Energy Efficient Products.

2.2.1.12.4. Metering. All Air Force buildings require metering where "costeffective". Required facilities will be in compliance with ETL 09-11, CivilEngineering Industrial Control System Information Assurance Compliance. Allrequired meters will be in compliance with UFGS 26 27 13.10 30, Electric Meters;UFGS 33 12 33.00 30, Water Meters;UFGS 33 51 13.00 30,Natural-Gas Meters. Atinstallations where an advanced meter reading system (AMRS) exists, all newbuilding meters will become part of that system. Designers shall consider impacts ofutility privatization as it relates to metering.

2.2.1.12.5. Energy Efficient Products. The designer will specify ENERGYSTAR or Federal Energy Management Program (FEMP) designated products for all

designs except if an ENERGY STAR product or FEMP-designated product is notcost-effective over the lifetime of the product, or no ENERGY STAR product orFEMP-designated product is reasonably available to meet the functional requirementsof the Air Force. Refer to EPAct05 and EISA for further guidance and compliancerequirements.

2.2.1.12.6. Solar Design. Use of active and passive solar energy systems shall beconsidered when practical and economically feasible. Refer to EISA for the latestcompliance requirements. Additional information is available in UFC 3-440-01,Active Solar Preheat Systems, with Change 1and UFC 3-440-04N, Solar Heating ofBuildings and Domestic Hot Water.

2.2.1.13. Fire Protection. Fire protection will be in accordance with UFC 3-600-01,Fire Protection Engineering for Facilities. Additional information and specific FireProtection technical guidance is published on the WBDG website.

2.2.1.14. Occupational Safety and Health Act (OSHA). Air Force facilities willconform to all applicable standards published under OSHA. Standards issued that affectfacilities are found primarily in Title 29 Code of Federal Regulations, Part 1910, GeneralIndustry Standards and Title 29 Code of Federal Regulations, Part 1926, Safety andHealth Regulations for Construction. Refer to AFI 91-302,Air Force Occupational andEnvironmental Safety, Fire Protection, and Health Standards.

2.2.1.15. Explosive Safety Standards. Modification of ammunition and explosives

facilities or any planned facilities near ammunition and explosives facilities will bereviewed by the DoD Explosive Safety Board in accordance with DoD 6055.09-STD,Department of Defense Ammunition and Explosives Safety Standards; DoD Directive6055.9E, Explosives Safety Management and the DoD Explosives Safety Board, andAFMAN 91-201,Explosives Safety Standards.

2.2.2. Environmental Criteria:


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2.2.2.1. Environmental Quality Standards. All projects must meet applicable federal,state, and local environmental standards and regulations in the U.S., its trust territoriesand possessions. For overseas locations, follow the guidance specified in host nation-specific Final Governing Standards, or if none exists, the current DoD OverseasEnvironmental Baseline Guidance Document(OEBGD)and applicable host nation laws.

Also consult AFI 32-7006,Environmental Program in Foreign Countries.2.2.2.2. Environmental Impact Analysis Process (EIAP). EIAP is the Air Forceprocedure for complying with NEPA. Ensure all construction projects comply with Title32 Code of Federal Regulations, Part 989, Environmental Impact Analysis Process,andthat all design and construction decisions are consistent with the results of the process.The process, including permits, should be complete prior to concept design completion tofacilitate incorporation of mitigation and/or required actions into the design; in all casesthis must be done prior to advertising for construction. The EIAP should address allenvironmental constraints within and surrounding the construction project footprint.Follow the requirements and work practices in Title 40 Code of Federal Regulations,Parts 1500-1508, National Environmental Policy Actof 1969, as Amended; EO 12114,

Environmental Effects Abroad of Major Federal Actions; DoD Directive 6050.7,Environmental Effects Abroad of Major Department of Defense Actions; AFI 32-7061,The Environmental Impact Analysis Process,and AFI 32-7066, Environmental BaselineSurveys (EBS) in Real Estate Transactions. The AF Form 813, Request forEnvironmental Impact Analysis, is used for documenting the need to conductenvironmental analysis or the application of certain Categorical Exclusions (CATEXs).AFI 32-1021 requires a Certificate of Compliance addressing the status on compliancewith various environmental regulations including EIAP. The Certificate of Complianceis summarized in the DD Form 1391.

2.2.2.3. Floodplains and Wetlands Regulations. All Air Force construction projects inthe U.S., its trust territories and possessions must conform to EO 11988, FloodplainsManagement;EO 11990, Protection of Wetlands,and AFI 32-7064, Integrated NaturalResources Management.

2.2.2.4. Environmentally Preferable Products and Materials. Comply with the DoDGreen Procurement Program (GPP) by using products and materials that areenvironmentally preferable. Refer to Title 42 United States Code, Section 6901, SolidWaste Disposal/Resource Conservation and Recovery Act and Major Amendments; Title42 United States Code, Section 8262,National Energy Conservation Policy Act;Title 42United States Code, Section 133, Pollution Prevention; EO 13423; EO 13514; and ETL00-1,EPA Guideline Items in Construction and Other Civil Engineering Specification.

2.2.2.5. Toxic and Hazardous Materials. Follow the requirements and work practices

provided in Title 29 United States Code, Section 651, Occupational Safety and HealthAct of 1970; Title 29 Code of Federal Regulations, Part 1926.62, Lead Exposure InConstruction; Interim Final Rule--Inspection and Compliance Procedures; Title 29 Codeof Federal Regulations, Part 1910.134, Respiratory Protection; UFC 1-900-01, Selectionof Methods for the Reduction, Reuse, and Recycling of Demolition Waste; and AFI 32-7042, Waste Management.


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2.2.2.6. Lead-Based Paint. Follow the requirements and work practices in Title 42United States Code, Section 4831, The Lead-Based Paint Poisoning Prevention Act of1971; Title 40 Code of Federal Regulations, Part 745, Lead-Based Paint PoisoningPrevention in Certain Residential Structures; Public Law 102-550, The Residential Lead-Based Paint Hazard Reduction Act of 1992; Title 15 United States Code,Section 2601,

Control of Toxic Substances,Findings, Policy, and Intent; Title 42 United States Code,Section 9601, The Comprehensive Environmental Response, Compensation, and LiabilityAct(CERCLA); Title 40 Code of Federal Regulations, Part 302, Designation, ReportableQuantities, and Notification; UFC 3-190-06, Protective Coatings and Paints; Air ForcePolicy and Guidance on Lead-Based Paint in Facilities, HQ USAF/CC (24 May 93);Asbestos, Lead Paint and Radon Policies in BRAC Facilities, USAF (10 Nov 94);Lead-Based Paint (LBP) Instruction for Facilities at Closure Installations, HQ USAF/SGPA(2 Dec 93); andPolicy and Guidance on LBP Final Disclosure Rule, HQ USAF/CEV (19Aug 96).

2.2.2.7. Solid Waste Management. AFI 32-7042, and Tracking and Reporting SolidWaste Disposal and Diversion from Landfill,(6 Feb 01), require Air Force installations to

track and report the amount of construction and demolition debris that is recycled anddisposed of in landfills. Refer to UFC 3-250-07, Standard Practice for PavementRecycling;UFC 1-900-01 and UFGS-02 41 00, Demolition and Deconstruction Guide,for additional guidance.

2.2.2.8. Ozone Depleting Substances (ODSs). The regulations in Title 40 Code ofFederal Regulations, Part 82, Protection of Stratosphere Ozone establish requirementsregarding the service, maintenance, repair, and/or disposal of a wide array of equipmentcontaining ODSs, and apply to all Air Force installations. For further detail on the ODSprogram, refer to AFI 32-7080, Pollution Prevention Program; AFI 32-7086,HazardousMaterials Management; and AFI 32-7040, Air Quality Compliance and ResourceManagement.

2.2.2.9. Storm Water Management During Construction. Refer to AFI 32-7041,Water Quality Compliance,and ETL 03-1, Stormwater Construction Standards.

2.3. Design Management:

2.3.1. Design Funds (MILCON). Use Planning and Design (P&D) funds to fund designservices for MILCON. Refer to AFI 65-601 V1 for further clarification on use of funds. ForNAF funded projects, contact the organization funding the project for guidance.

2.3.2. Design Reviews. The DA is responsible for the technical adequacy of the project andwill provide technical reviews. The DM, BCE, MAJCOM and customers are responsible forthe functional adequacy of the project.

2.3.2.1. Bidability and Constructability. Design reviews will include consideration ofthese issues to ensure clarity and accuracy of contract documents so the project can besuccessfully awarded and constructed with minimal modifications and duration andwithin budget.

2.3.2.2. Operability and Maintainability. Design reviews will include consideration ofthese issues to ensure the completed facility can be run economically and reliably over itslifetime. Use ETL 01-1,Reliability and Maintainability (R&M) Design Checklist.


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2.3.3. Interior Design. Refer to UFC 3-120-10,Interior Design, with Change 1.

2.3.4. Landscape Architecture. Refer to the Master Landscape ConstructionSpecifications, the Architecture Compatibility Guide (both available digitally at:http://www.afcee.af.mil/), and the applicable installations Architectural Compatibility Plan.

Consult UFC 3-201-02,Landscape Architecturefor additional guidance.

2.4. MILCON Design Instructions:

2.4.1. Planning and Design Instructions. AF/A7CP issues Planning Instructions (PI) andDesign Instruction (DI) to the DM/CM who in turn issues a DI to the DA.

2.4.2. AFRC Program Managers (PM). AFRC PMs issue the DI using the Air Forceapproved financial tracking database system.

2.5. Guidance Unique to the Unspecified Minor Construction (UMC) Program (P-341):

2.5.1. AF/A7CP Roles and Responsibilities:

2.5.1.1. Obtains project validation and approval through AF/A7C and SAF/IEI. AF/A7C

validates the UMC projects and SAF/IEI approves the projects and notifies House andSenate Armed Services and Appropriations Committees of the intent to accomplish theproject (refer to AFI 32-1021). The congressional notification requires a 21-calendar daywaiting period (14 calendar days if notification is in electronic format) beforeconstruction funds can be obligated. Electronic notification is the current method used; ifno committee raises an objection within 14 calendar days after notification, thenotification process is complete, and AF/A7C advises the DM/CM to proceed with theproject.

2.5.1.2. Issues the PI for the project to the DM/CM through ACES-PM.

2.5.1.3. Sends the P-341 construction program authorization to the DM/CM.

2.5.1.4. Authorizes construction advertising via a DI through the ACES-PM system.

2.5.1.5. Evaluates cost variations and submits them to AF/A7C or SAF/IEI for approval.

2.5.1.6. Approves transfer of P-341 funds between projects.

2.5.2. DM Roles and Responsibilities:

2.5.2.1. Manages projects according to ACES-PM financial tracking database system.

2.5.2.2. Sends the final design cost estimates, bid opening, contract award reports andfunds requests, due to construction changes, to AF/A7CP through ACES-PM.

2.5.2.3. After construction contract award, uses P-341 funds to support DA or A-E, TitleII construction supervision and inspection services and any required A-E design services(engineering and design or post contract award services).

2.6. Authorities:

2.6.1. Expiration of Authorizations and Appropriations. Refer to AFI 65-601 V1,Budget Guidance and Procedure.

2.6.1.1. Authorizations for Air Force MILCON projects expire after 30 September of thesecond year after the FY of the original authorization (A project authorized in FY08
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expires at the end of FY10) or on the date the President signs the new National DefenseAuthorization Act in the third FY (FY11 from the previous example), whichever date islater.

2.6.1.2. Congress must enact an extension of the authorization in the third year of the actor the authorization will expire. The DM/CM should submit requests for extension of

authorization to AF/A7CP no later than 30 November each year.

2.6.1.3. Partial awards (intended to keep an authorization from expiring) must involve aconstruction placement rather than the purchase of government-furnished material orequipment.

2.6.1.4. Funds appropriated in an FY for a MILCON project may remain available forobligations beyond that FY to the extent provided in appropriation acts. MILCONappropriations generally are available for obligation for five FYs. Refer to Title 10United States Code,Section 2860,Availability of Appropriationsand AFI 65-601 V1 foruse of expired funds.

2.6.2. Cost and Scope Control:

2.6.2.1. MILCON. Congress approves each MILCON project at a specific authorizedand appropriated cost and scope. Title 10 United States CodeSection 2853 authorizes acost increase or decrease of not more than 25 percent of the amount appropriated or 200percent of the minor construction project ceiling, whichever is less. The project scopemay be reduced by not more than 25 percent of that specified to Congress; however thereis no provision for an increase in the project scope identified on the DD Form 1391. It isimperative that managers understand that a cost variation shall not be used to increaseproject scope. The Program Management Plan for the Management of the Air ForceCapital Construction Program(MILCON PgMP) summarizes and updates the controls inplace to manage the MILCON execution program. This plan is located on the AFCEE

MILCON Program Management Office Community of Practice website and can also beobtained by contacting AFCEE/CM directly. MILCON program managers at all levelsmust be familiar with these controls to ensure proper authority and/or notification issought in the appropriate situation. Use the tables in the MILCON PgMP as an initialsource for taking appropriate MILCON execution actions.

2.6.2.2. Reprogramming and Notification. Reprogramming and notification actionswill be performed in accordance with all applicable regulations as outlined in theMILCON PgMP. AFCEE will prepare all documentation, coordinate with theMAJCOMs for project reprogramming and submit requests to AF/A7CP for furtheraction.

2.6.2.3. Funding Changes. Funding changes with expired funds involve special rules.Refer to AFI 65-601 V1 for further clarification on use of funds.

2.6.3. Post Award Change Order Control:

2.6.3.1. Scope Changes. Refer to AFI 65-601 V1 for further clarification on use offunds. Refer to the United States Air Force Project Managers Guide for Design andConstructionfor additional guidance.


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2.6.4. Funding Guidance for Facility Acquisition. The DM/CM is required to determineand document the key factors leading to the selection of the most cost effective andappropriate design delivery acquisition strategy for each MILCON project. The use ofDesign Build (D-B) is the preferred method. Use construction funds for design after the D-Bcontract is awarded.

2.6.5. Funding and Project Management Guidance for Air Force ServicesNonappropriated Fund Projects. The Air Force Services Agency (AFSVA) is the office ofprimary responsibility for administering and managing NAFs used to build projects fundedwith AF central nonappropriated funds. Refer to AFI 32-1022 and AFI 34-205 for additionalguidance.

2.6.6. Expedited Construction Project. The use of MILCON funds to absorb extra cost ofexpediting a project is authorized under certain conditions described in Title 10 United StatesCode,Section 2858,Limitation on the Use of Funds for Expediting a Construction Project.


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Chapter 3

CONSTRUCTION MANAGEMENT

3.1. Scope: This chapter applies to construction management as it applies to the Air Force

MILCON construction process. It defines the roles and responsibilities of the constructionmanagement team and typical construction phases.


3.2.1. AF/A7C:

3.2.1.1. Processes MILCON construction funds requests from CM and works with therequiring MAJCOM or AFCEE to identify and verify sources of funds.

3.2.1.2. Authorizes contract awards and cost and scope changes in accordance with theMILCON PgMP.

3.2.1.3. Submits reports, cost variations, re-programming, scope changes and other

congressional notifications to Congress through the SAF based on justifications from therequiring MAJCOM.

3.2.2. Construction Manager (CM):

3.2.2.1. Evaluates construction progress.

3.2.2.2. Reports progress and manages the construction change request process. KeepsACES-PM database system up-to-date or ensures others enter data in a timely manner.

3.2.2.3. Ensures CA provides government cost estimate with change request and securesapproval prior to CA issuance to contractor. Verifies all construction changes are withinthe scope of work. Tracks and reports cost growth.

3.2.2.4. Monitors construction progress in relation to the schedule approved andadministered by the CA.

3.2.2.5. Reviews all changes that impact functionality, appearance or maintainability,and coordinates changes with the BCE and Requiring/Using MAJCOM. Approves ordisapproves changes affecting the functionality, and exterior appearance ormaintainability.

3.2.2.6. Approves user change requests, within funds available, in accordance with theMILCON PgMP. Reviews change request promptly and restricts approval considerationto those requests necessary to meet the mission.

3.2.2.7. Directs the CA to implement approved user changes.

3.2.2.8. Makes a request (based on the CAs cost estimate) to AF/A7C through ACES-PM when the CA requires additional funds above the established current workingestimate (CWE). On Air Force Services NAF projects, the CM must make the request toAFSVA.

3.2.2.9. Ensures construction meets Air Force standards and user needs.

3.2.2.10. Works with the CA to assist in correcting design errors and omissions.


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3.2.2.11. Schedules a Red Zone meeting at 80 percent of construction completion withall participants to discuss, define, and achieve consensus on remaining constructionactivities, physical completion, and financial closeout of the project.

3.2.2.12. Makes site visits, as appropriate.

3.2.2.13. Participates in pre-final and final inspections as required.3.2.2.14. Submits justification packages for cost and scope variations andreprogramming.

3.2.2.15. Ensures the CA delivers warranty and guarantee information to the BCE intransferring facility ownership responsibility.

3.2.2.16. Ensures CA delivers as-built drawings in requested media and format to theBCE within specified contract requirements.

3.2.2.17. Ensures the CA has the contractor conduct operations and maintenancetraining, LEED required Commissioning and delivers operations and maintenancemanuals to the BCE at the Beneficial Occupancy Date (BOD), or as determined in

MILCON Red Zone meeting.

3.2.2.18. Ensures CA conducts post-occupancy inspections as required.

3.2.2.19. Ensures the CA conducts end-of-warranty inspection with the user and CEOperations. Coordinates and disseminates all lessons learned reports.

3.2.2.20. Monitors financial completion of a project to enable withdrawal of unusedfunds in a timely manner.

3.2.2.21. Requests withdrawal of funds at project completion when all outstandingclaims have been paid or found to have no merit by the CA.

3.2.2.22. During settlement of an appeals proceeding, submits the request andjustification for additional funds to AF/A7C.

3.2.3. MAJCOM:

3.2.3.1. Works with the BCE to ensure timely delivery of government-furnishedproperty/equipment.

3.2.3.2. Requests the user to participate in the pre-final and final inspections, to help theBCE identify deficiencies to the CM.

3.2.3.3. Attends final and post-occupancy inspection, as required.

3.2.3.4. Reviews scope variations and reprogramming packages.

3.2.4. BCE:

3.2.4.1. Participates in the pre-bid and site visits, and the pre-construction conference.

3.2.4.2. Reviews and approves material submittals for exterior/interior finishes,including systems furniture. Reviews equipment submittals for maintainability andcompatibility with other base systems in compliance with the installations ArchitecturalCompatibility Plan. Sends recommendations to the CM and MAJCOM.

3.2.4.3. Ensures base agencies facilitate timely start of construction.


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3.2.4.4. Coordinates all environmental permits and certifications with environmentalflight and governing bodies. Sends all required documentation to the CM.

3.2.4.5. Verifies the quality of construction. Reports problems through the CM. Verifiesfacility systems meet requirements before the BOD. Advises the CM of design andconstruction deficiencies. Verifies deficiencies are corrected and promptly elevates

unresolved issues to the CM for resolution.

3.2.4.6. Reports any potential hazards and dangerous conditions to the CA, and notifiesthe CM of schedule slippages or phasing deviations that impact the need date. Refer tothe AFCEE MILCON Change Order Management Plan (available digitally at:http://www.afcee.af.mil/), for procedures regarding construction changes.

3.2.4.7. Invites the user to accompany BCE personnel on site visits to ensureconstruction meets user needs.

3.2.4.8. Serves as the CA's point of contact for government-furnishedproperty/equipment.

3.2.4.9. Promptly sends users change requests to the appropriate office for approval andmonitors status.

3.2.4.10. Participates in the pre-final and final inspections, and receives from the CAoperations and maintenance manuals, training on equipment, warranty and guaranteeinformation, as-built drawings.

3.2.4.11. Ensures that newly constructed facilities are not modified within 12 months ofthe BOD unless the modification meets the requirements outlined in AFI 32-1032,Planning and Programming Appropriated Funded Maintenance, Repair, and

Construction Projects.

3.3. Construction Phases:

3.3.1. Construction Management Plan (CMP). As determined by the CM, a CMP will bedeveloped to identify and prescribe organizational responsibilities, management procedures,and approval processes in detail.

3.3.2. Red Zone Meeting. Red Zone Meetings are required for all MILCON projects. TheRed Zone approach begins with a meeting held at 80 percent of construction completion. Asa minimum, participants will include the contractor, CM, CA, BCE, facility user, and otherstakeholders. At the meeting, participants will discuss, define and achieve consensus onactions necessary to complete construction, support user occupancy, perform financialcloseout and document the fiscal closeout of the project in the Real Property Records.

3.3.3. Construction Acceptance:

3.3.3.1. Applicable Programs. Additional information can be found in UFC 1-300-08,Criteria for Transfer and Acceptance of Military Real Property.

3.3.3.2. Commissioning. All new facilities and major renovation projects will includecommissioning to the extent practicable. Refer to the Corps of Engineers Engineering andConstruction Bulletin No. 2003-19, Directory of Expertise on Design ConstructionCommissioningand UFC 3-410-01FA, Heating, Ventilating, and Air Conditioning, withChange 3for additional guidance.
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3.3.4. Joint Occupancy:

3.3.4.1. Approval. The CM may recommend approval of joint occupancy to the CAwhen it is advantageous to the government.

3.3.4.2. Joint Occupancy Date. The CM, working with the using MAJCOM and the

CA, jointly determine the joint occupancy date.3.3.4.3. Facility Maintenance Responsibility. When agreeing to joint occupancy, theAir Force assumes responsibility for maintenance and repair of items not under warrantyand for operations of portions of the facility occupied during joint occupancy.

3.3.4.4. Contractor Occupancy After Joint Occupancy. When the Air Force agrees tolet a contractor continue to occupy or use a facility after it has accepted the facility, forany purpose other than to finish correcting deficiencies, the Air Force treats thecontractor as a tenant and receives payment in accordance with AFI 65-601 V1, forlogistical support that the Air Force provides to the contractor.

3.3.5. Construction Quality:

3.3.5.1. Responsibilities. The CM and the CA share the primary responsibility fordelivering the user a quality facility. If CM responsibilities have been delegated to theBCE, then that office shares the responsibility with the CA. The contractor is responsiblefor inspecting, testing, and documenting those tests and inspections that are required bythe contract to control material quality and workmanship.

3.3.5.2. Quality Assurance (QA). The contractor is required by the terms of thecontract to employ a Quality Control (QC) representative. The CA, through the QAprogram, oversees the Contractor Quality Control (CQC) program. Governmentpersonnel (from the CA for MILCON and from the BCE otherwise) perform QAperformance assessment.

3.3.6. Post-Occupancy Inspections:

3.3.6.1. Requirement. When required by the MAJCOM and CM, the post-occupancyevaluation team conducts post-occupancy inspections 9 to 11 months after the contractorcompletes construction.

3.3.6.2. Responsibilities. The CM will schedule post-occupancy inspections with allstake holders. The CM sends items of interest concerning criteria to AF/A7CP. BCEpersonnel check one-year warranty items even when a post-occupancy evaluation teaminspection does not take place. BCE personnel will coordinate with the DA any correctiveaction for discrepancies discovered during the one-year warranty check.


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Chapter 4

MEDICAL FACILITIES DESIGN AND CONSTRUCTION PROCEDURES

4.1. Scope. This chapter applies to the design and construction of all Air Force medical and

medical related facilities. Planning, programming and design procedures for medical facilityprojects are covered in DoDI 6015.17, Planning and Acquisition of Military Health Facilities;AFI 32-1021;UFC 1-200-01; and UFC 4-510-01,Design: Medical Military Facilities.


4.2.1. Office of the Assistant Secretary of Defense (Health Affairs)/TRICAREManagement Activity (OASD/HA TMA (PPMD)). The OASD/HA TMA providesprogram management for the DoD medical MILCON program and funds medical MILCONthrough the Defense Wide MILCON program.

4.2.2. Office of the Surgeon General, United States Air Force (USAF/SG). TheUSAF/SG is the using agency for all Air Force medical facilities.

4.2.3. Air Force Health Facilities Division (HFD). The HFD represents HQ USAF/SG onall Air Force medical MILCON design and construction issues. They provide planning andprogramming documents for medical projects to OASD/HA TMA. HFD provides space,functional, and operational requirements for medical facility projects, reviews and approvesmedical functional aspects of designs and monitors medical functional aspects ofconstruction projects. The HFD provides direct support to the MAJCOM Surgeon Generaland the installation Medical Group for all aspects of medical facility acquisition, design, andconstruction. HFD jointly accepts medical facilities with the BCE. Once the CA determinesthe contractor has met contract requirements, the CA will arrange for the Base Civil Engineerto formally accept the facility for the Air Force. The CA provides the BCE with the

completed DD Form 1354, Transfer and Acceptance of Military Real Property, after theacceptance inspection.

4.2.4. DM/CM. AFCEE provides centralized DM/CM expertise for all CONUS Air Forcemedical facilities projects. The DM/CM is responsible for medical MILCON projects at anybase where the medical facility is to be constructed. The DM/CM shall be involved early onin the medical MILCON project, and shall work with the HFD project managers throughoutthe process to ensure successful project execution including conformance to the Base GeneralPlan, base architectural standards and compatibility requirements. DM/CM also providesofficial AF position in coordination with HFD when working issues with the DA/CA.

4.2.5. DA/CA. The HQs level Medical Facilities Office of the appropriate DA/CA providesproject management and technical oversight for medical MILCON projects. Other DA/CAroles and responsibilities are similar to regular AF MILCON projects.

4.3. Medical MILCON: This program is managed by OASD/HA TMA and funded underDefense Wide MILCON. This section applies to all medical and medical related facilities; it doesnot apply to ANG medical facilities.

4.3.1. Facility Functional Requirements. With input from the installation Medical Group,the MAJCOM Surgeon General and AF/SG staff, HFD develops a Program for Design,indicating room-by-room space requirements, and a Medical Facility Room Contents Listing,


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indicating room-by-room equipment and furniture requirements; OASD/HA TMA providesfinal approval of the Departmental Level Program for Design. The DM/CM supports HFD inpreparing the DD Form 1391; supporting facility costs; selecting and recommending the sitefor installation approval; coordinating requirements/approval documents with MAJCOM andBase representatives.

4.3.2. Project Justification and Submittal. The OASD/HA TMA conducts a biennial Tri-Service scoring process called the Capital Investment Decision Model (CIDM). The MedicalTreatment Facility Commander (MTF) will provide functional inputs to HFD to prepare theDD Form 1391 and other programming documents. Concurrently, the MTF establishes arequirement for the work or project with the BCE and provides the DD Form 1391 beingdeveloped by HFD. This enables the BCE to input the project and its programming data intoACES-PM and initiate the Environmental Assessment (EA) process, which for medicalprojects is paid for by the Defense Health Program. If an EA is required for medicalprojects, the design may typically not begin until a Finding of No Significant Impact(FONSI) is made. HFD works with BCE to develop the Requirements Document(RD)/Project Book (PB)* for the project and AFCEE assists in validating the supporting

facility costs and infrastructure for the project. AF/SG integrates and prioritizes theMAJCOM projects and forwards them to OASD/HA TMA for CIDM scoring. * Manyinstallations have combined the RD and PB or use the terms interchangeably.

4.3.3. Medical Unspecified Minor Construction (UMC) Requirements. Unforeseen orurgent construction projects that should not be delayed for inclusion in the next regularannual MILCON program are UMC or P-341 candidates. Installation and MAJCOM staffswill process Medical UMC requirements in the same way as medical MILCON projects.OASD/HA TMA funds approved projects from their Defense Wide MILCON account.Projects programmed under the UMC authority must comply with DoDI 6015.17.

4.4. Project Authorizations. OASD/HA issues all design and construction authorizations,

including A-E selection, design initiation, and contract advertising and award.

4.5. Design Approvals. OASD/HA reviews and approves concept designs, and approvessignificant changes in project scope due to changes in concepts of operation and addition ordeletion of medical functions.

4.6. Construction Changes. OASD/HA TMA (PPMD) must approve changes that addsignificant new features to the project, which were not originally contemplated in the design. Allnon-mandatory change orders with cost estimates in excess of $100,000, must be reported toTMA(PPMD). These proposed changes will be coordinated thru the DM/CM prior to submissionto TMA(PPMD). If funds are required for changes that exceed the amount available and themanagement reserve account is inadequate, the Construction Agent will notify and request

additional funds from TMA-PPMD in writing along with justification for additional contingencyfunds and/or source of funds as appropriate. The DM/CM approves construction changes lessthan $100,000.

4.7. Base Realignment and Closure (BRAC) Program. Some medical projects in the BRACprogram receive funding from the Air Force BRAC MILCON program. Larger medical projectsin the BRAC receive funding and authorization through OASD/HA TMA. However, design andconstruction submittal procedures follow the medical MILCON procedures. The DM/CM


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acquires the required funding and issues all design and construction authorizations to theDA/CA, as appropriate.


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Chapter 5

PRESCRIBED AND ADOPTED FORMS

5.1. Prescribed Forms: DELETED.

5.2. Adopted Forms: DELETED.

JUDITH A. FEDDER, Lieutenant General, USAFDCS/Logistics, Installations & Mission Support


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Attachment 1

GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION

References

10 CFR Part 433,Energy Efficiency Standards for the Design and Construction of New FederalCommercial and Multi-Family High-Rise Residential Buildings, current edition

10 CFR Part 434,Energy Code for New Federal Commercial and Multi-Family High RiseResidential Buildings, current edition

10 CFR Part 435,Energy Efficiency Standards for New Federal Low-Rise Residential Buildings,current edition

10 CFR Part 436,Federal Energy Management and Planning Programs, current edition

10 USC 1803,Facilities for Reserve Components

10 USC 2807,Architectural and Engineering Services and Construction Design

10 USC 2853,Authorized Cost and Scope of Work Variations

10 USC 2858,Limitation on the Use of Funds for Expediting a Construction Project

10 USC 2860,Availability of Appropriations

10 USC 2685,Adjustment of or Surcharge on Selling Prices in Commissary Stores to ProvideFunds for Construction and Improvement of Commissary Store Facilities

10 USC 2855, Law Applicable to Contracts for Architectural and Engineering Services andConstruction Design

10 USC 2915,New Construction: Use of Renewable Forms of Energy and Energy EfficientProducts

10 USC 9540,Architectural and Engineering Services

14 CFR Part 77, Objects Affecting the Navigable Airspace, current edition

15 USC 2601, Control of Toxic Substances, Findings, Policy, and Intent

29 CFR Part 1910, Occupational Safety and Health Standards, current edition

29 CFR Part 1910.134,Respiratory Protection, current edition

29 CFR Part 1926, Safety and Health Regulations for Construction, current edition

29 CFR Part 1926.62,Lead Exposure In Construction; Interim Final Rule--Inspection andCompliance Procedures,current edition

29 USC 651, Occupational Safety and Health Act of 1970

32 CFR Part 989,Environmental Impact Analysis Process, current edition

40 CFR Part 1500-1508,National Environmental Policy Act, current edition

40 CFR Part 302,Designation, Reportable Quantities, and Notification, current edition


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40 CFR Part 745,Lead-Based Paint Poisoning Prevention in Certain Residential Structures,current edition

40 USC 1101 - 1104, Selection of Architects and Engineers

40 CFR Part 82,Protection of Stratosphere Ozone, current edition

42 USC 133,Pollution Prevention

42 USC 6901, Solid Waste Disposal/Resource Conservation and Recovery Act and MajorAmendments

42 USC 6911, Office of Solid Waste; Authorities of the Administrator

42 USC 8252 et seq,National Energy Conservation Policy Act

42 USC 4831,Lead-Based Paint Poisoning Prevention Act of 1971

42 USC 9601, The Comprehensive Environmental Response, Compensation, and Liability Act(CERCLA)

AFFARS, Part 5336, Construction and Architect-Engineer Contracts, current editionAFMAN 32-1084,Facility Requirements, XX XXX 2012

AFI 25-201, Support Agreements Procedures, 1 May 2005

AFI 32-1021,Planning and Programming Military Construction (MILCON) Projects, 14 June2010

AFI 32-1022,Planning and Programming Nonappropriated Fund Facility ConstructionProjects, 20 May 2009

AFI 32-1032,Planning and Programming Appropriated Funded Maintenance, Repair, andConstruction Projects, 15 October 2003

AFI 32-6002,Family Housing Planning, Programming, Design, and Construction, 15 January2008

AFI 32-7006,Environmental Program in Foreign Countries, 29 April 1994

AFI 32-7040,Air Quality Compliance and Resource Management, 27 August 2007

AFI 32-7041, Water Quality Compliance, 10 December 2003

AFI 32-7042, Waste Management, 15 Apr 2009, Incorporating Change 1, 31 March 2010

AFI 32-7061, The Environmental Impact Analysis Process, 12 March 2003

AFI 32-7062,Air Force Comprehensive Planning, 1 October 1997

AFI 32-7063,Air Installation Compatible Use Zone Program, 13 September 2005

AFI 32-7064,Integrated Natural Resources Management, 17 September 2004

AFI 32-7065, Cultural Resources Management Program, 1 June 2004

AFI 32-7066,Environmental Baseline Surveys (EBS) in Real Estate Transactions, 25 April 1994

AFI 32-7080,Pollution Prevention Program, 12 May 1994

AFI 32-7086,Hazardous Materials Management, 1 November 2004


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AFI 34-205, Services Nonappropriated Fund Facility Projects, 5 July 2011

AFI 65-501,Economic Analysis, 29 August 2011

AFI 65-601 V1,Budget Guidance and Procedures, 3 March 2005, Incorporating Change 3, 6November 2009

AFI 91-302,Air Force Occupational and Environmental Safety, Fire Protection, and HealthStandards, 18 April 1994

AFI 90-1701,Energy Management, 16 July 2009

AFMAN 33-363,Management of Records, 1 March 2008

AFMAN 65-506,Economic Analysis, 29 August 2011

AFMAN 91-201,Explosives Safety Standards, 12 January 2011

AFPAM 32-1010,Land Use Planning, 1 November 1998

AFPD 32-10,Installations and Facilities, 4 March 2010

AFPD 32-70,Environmental Quality, 20 July 1994

AFPD 33-3,Information Management, 8 September 2011

AFPD 90-17,Energy Management, 16 July 2009

AFRCH 32-1001, Standard Facility Requirements, 30 August 2010

ANGI 32-1023, Criteria and Standards for Air National Guard Construction, 20 October 1998

ANGH 32-1084, Standard Facility Requirements,24 April 2006

Air Force Sustainable Facilities Guide, 2002

Architecture Compatibility Guide, 22 June 2007

US Army Corps of Engineers (USACE) Engineering and Construction Bulletin ECB No. 2003-19,Directory of Expertise on Design Construction Commissioning, 3 November 2003

DFARS, Subpart 216.306, Cost-Plus-Fixed-Fee Contracts, current edition

DFARS, Subpart 236.6,Architect-Engineer Services, current edition

DoD Directive 6050.7,Environmental Effects Abroad of Major Department of Defense Actions,31 March 1979

DoD 6055.09-STD,DoD Ammunition and Explosives Safety Standards, 29 February 2008,Incorporating Change 2, 21 August 2009

DoD Directive 6055.9E,Explosives Safety Management and the DoD Explosives Safety Board,19 August 2005

DoD Instruction 4170.11,Installation Energy Management, 11 December 2009

DoD Instruction 4715.03,Natural Resources Conservation Program, 18 March 2011

DoD Instruction 6015.17,Planning and Acquisition of Military Health Facilities, 17 March 1983

DoD Instruction 7700.20, Commissary Surcharge, Nonappropriated Fund (NAF), and PrivatelyFinanced Construction Policy, 10 November 2005


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EO 11988,Floodplains Management, 24 May 1977

EO 11990,Protection of Wetlands, 24 May 1997

EO 12114,Environmental Effects Abroad of Major Federal Actions, 4 January 1979

EO 13327,Federal Real Property Asset Management, 4 February 2004

EO 13423, Strengthening Federal Environmental, Energy, and Transportation Management, 24January 2007

EO 13514Federal Leadership in Environmental, Energy, and Economic Performance, 5October 2009

Energy Independence and Security Act (EISA) of 2007, 19 December 2007

Energy Policy Act of 2005 (EPAct05), 8 August 2005

ETL 00-1,EPA Guideline Items in Construction and Other Civil Engineering Specification,

5 January 2000

ETL 01-1,Reliability and Maintainability (R&M) Design Checklist, 11 October 2001

ETL 03-1, Stormwater Construction Standards, 24 March 2003

ETL 08-13,Incorporating Sustainable Design and Development (SDD) and Facility EnergyAttributes in the Air Force Construction Program, 14 September 2008

ETL 11-1, Civil Engineer Industrial Control System Information Assurance Compliance, 30March 2011

MIL-STD-3007F, Standard Practice for Unified Facilities Criteria and Unified Facilities GuideSpecifications, 13 December 2006

NIST Handbook 135,Life-Cycle Costing Manual for the Federal Energy Management Program,

1995 Edition

PL 102-550, The Residential Lead-Based Paint Hazard Reduction Act of 1992, 28 October 1992

Program Management Plan for the Management of the Air Force Capital Construction Program(MILCON PgMP), 1 June 2011

UFC 1-200-01, General Building Requirement, with Change 1, 16 August 2010

UFC 1-300-08, Criteria for Transfer and Acceptance of Military Real Property, with Change 2,16 April 2009

UFC 1-900-01, Selection of Methods for the Reduction, Reuse, and Recycling of DemolitionWaste, 1 December 2002

UFC 3-120-10,Interior Design, with Change 1, 15 June 2006

UFC 3-190-06,Protective Coatings and Paints, 16 January 2004

UFC 3-201-02,Landscape Architecture, with Change 1, 23 February 2009

UFC 3-210-10,Design for Low Impact Development, 15 November 2010

UFC 3-250-07, Standard Practice for Pavement Recycling, 16 January 2004


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UFC 3-260-01,Airfield and Heliport Planning and Design, 17 November 2008

UFC 3-400-01Energy Conservation, with Change 4, 5 July 2002

UFC 3-410-01FA,Heating, Ventilating, and Air Conditioning, with Change 3, 15 May 2003

UFC 3-440-01,Active Solar Preheat Systems, with Change 1, 14 June 2002

UFC 3-440-04N, Solar Heating of Buildings and Domestic Hot Water, 16 January 2004

UFC 3-600-01,Fire Protection Engineering for Facilities, with Change 1, 26 September 2006

UFC 4-010-01,DoD Minimum Antiterrorism Standards for Bu

Documents

Designing & Constructing Military Construction Projects