Designing and Implementing An Effective Schoolwide Program

Designing and Designing and Implementing An Implementing An

Effective Schoolwide Effective Schoolwide ProgramProgramSummer 2008Summer 2008

Marcus E. CheeksMarcus E. CheeksCamille ChapmanCamille Chapman

Mississippi Department of EducationMississippi Department of EducationOffice of Innovative SupportOffice of Innovative Support

Section 1114 (b)(2)(A)Section 1114 (b)(2)(A)Any eligible school that desires to Any eligible school that desires to operate a schoolwide program shall operate a schoolwide program shall first develop in consultation with the first develop in consultation with the local educational agency (LEA) and its local educational agency (LEA) and its school support team or other technical school support team or other technical assistance provider under section assistance provider under section 1117, a comprehensive plan for 1117, a comprehensive plan for reforming the total instructional reforming the total instructional program in the school.program in the school.

Which schools are Which schools are eligible?eligible?

The Schoolwide Plan (SWP)The Schoolwide Plan (SWP)option is available to option is available to

schools schools with with 40 percent or more of 40 percent or more of

theirtheirstudents from low-incomestudents from low-incomefamiliesfamilies in the school or in the school orenrollment area—providedenrollment area—providedthe LEA has adequatethe LEA has adequatefunding to operate anfunding to operate aneffective program. effective program.

SWP Must IncludeSWP Must Include

Academic Assessment

List Consolidated Programs

Usage of ConsolidatedResources

SWP Components

(Five Dimensions)

SWP Continuous ReviewSWP Continuous Review

Academic Assessment

List Consolidated Programs

Usage of Resources

SWP Components

(Five Dimensions)

SWP Template SWP Template ComponentsComponents

Schoolwide Program PlanningSchoolwide Program Planning Comprehensive Needs Comprehensive Needs AssessmentAssessment

Inquiry Process Inquiry Process Schoolwide Program Schoolwide Program StrategiesStrategies

Fiscal Requirements Fiscal Requirements

Schoolwide Program Schoolwide Program PlanningPlanning Planning TeamPlanning Team

Made up of Parents, Licensed and Non-Made up of Parents, Licensed and Non-Licensed Staff, Administrators, and Licensed Staff, Administrators, and OthersOthers

Secondary Schools may include StudentsSecondary Schools may include Students Provides Leadership during Planning Provides Leadership during Planning

AND AND ImplementationImplementation At least 1 Participant from Each GroupAt least 1 Participant from Each Group

Schoolwide Program Schoolwide Program PlanningPlanning

Schoolwide Planning SummarySchoolwide Planning Summary Describe the process used to develop Describe the process used to develop

planplan Use the table provided to summarize Use the table provided to summarize

the planning process to include:the planning process to include: Team meetingsTeam meetings Staff work sessionsStaff work sessions Visits to schoolsVisits to schools Parent meetingsParent meetings Staff meetingsStaff meetings


Communication Communication • Describe the process used to Describe the process used to

communicate with stakeholderscommunicate with stakeholders• Describe the opportunities for Describe the opportunities for

feedback from stakeholdersfeedback from stakeholders• Indicate the percentage of Indicate the percentage of

stakeholders supportive of planstakeholders supportive of plan


Technical AssistanceTechnical Assistance Use the table provided to Use the table provided to

document technical assistance document technical assistance to include:to include:

Dates of meetingsDates of meetingsTopic of assistanceTopic of assistanceWho provided assistanceWho provided assistance

Comprehensive Needs Comprehensive Needs AssessmentAssessment

Provide a brief description of your Provide a brief description of your school and communityschool and community

Describe the process used to collect Describe the process used to collect and analyze data across the five and analyze data across the five schoolwide planning dimensions:schoolwide planning dimensions:

Student AchievementStudent Achievement School Context and OrganizationSchool Context and Organization Professional DevelopmentProfessional Development Curriculum and InstructionCurriculum and Instruction Family and Community InvolvementFamily and Community Involvement


continuedcontinued Strengths and Areas in Need of Strengths and Areas in Need of

ImprovementImprovement Summarize key findings of the Summarize key findings of the

comprehensive needs assessmentcomprehensive needs assessment Use data based on five dimensionsUse data based on five dimensions Attach data collection worksheets and Attach data collection worksheets and

data analysis summarydata analysis summary Summarize the comprehensive needs Summarize the comprehensive needs

assessment by describing strengths and assessment by describing strengths and weaknesses of your current programweaknesses of your current program


continuedcontinued Prioritization of NeedsPrioritization of Needs

Describe the process used to identify your Describe the process used to identify your highest priority areas needing improvementhighest priority areas needing improvement

Use the table provided to list high priority Use the table provided to list high priority areas needing improvement in each of the five areas needing improvement in each of the five dimensionsdimensions(See page 7 of the Schoolwide Plan Template)(See page 7 of the Schoolwide Plan Template)

Reference specific data to support Reference specific data to support identification of priority needsidentification of priority needs

Note: If there are no needs in one dimension, Note: If there are no needs in one dimension, indicate by entering “None at this time.”indicate by entering “None at this time.”

Priority Need ChartPriority Need Chart

Chart as shown on page 7 of the Schoolwide plan.

Dimension Areas of Improvement/Priority Needs Data/Evidence to Support Identification of Priority

Needs

Student Achievement

Professional Development

School Context andOrganization

Curriculum and Instruction

Family & Community Involvement

Inquiry ProcessInquiry ProcessDescribe how the team and staff Describe how the team and staff investigated and selected the best investigated and selected the best scientifically based scientifically based research solutionsresearch solutions

Describe best practices and researchDescribe best practices and research Describe school visitations to monitor Describe school visitations to monitor

best practicesbest practices Summarize how your solutions match Summarize how your solutions match

your priority needsyour priority needs

Schoolwide Program Schoolwide Program Strategies Strategies

The Instructional ProgramThe Instructional Program Describe key components of the math and Describe key components of the math and

reading instructional programreading instructional program Describe how the math and reading Describe how the math and reading

instructional program will be organized instructional program will be organized and deliveredand delivered

Describe the research based or evidence of Describe the research based or evidence of effectiveness that supports strategies effectiveness that supports strategies you’ve selectedyou’ve selected

Include the instructional scheduleInclude the instructional schedule

Schoolwide Program Schoolwide Program Strategies Strategies

Instructional Programs (continued) Instructional Programs (continued) Describe the components of the math Describe the components of the math

and reading instructional program that and reading instructional program that will meet the needs of special will meet the needs of special populations (during the school day or populations (during the school day or during extended opportunities)during extended opportunities)

How will services be provided for special How will services be provided for special education students?education students?

How will services be provided for English How will services be provided for English Language Learners?Language Learners?

How will timely assistance and services be How will timely assistance and services be provided for struggling students?provided for struggling students?

Schoolwide Program Schoolwide Program StrategiesStrategies

Must be based on the results of the Must be based on the results of the needs assessment and the inquiry needs assessment and the inquiry processprocess Serves as an effective tool for integrating goals Serves as an effective tool for integrating goals

and resources needed to accomplish goalsand resources needed to accomplish goals Incorporates the use of a timelineIncorporates the use of a timeline Must indicate who will provide leadership for Must indicate who will provide leadership for

each component of the planeach component of the plan Must address how progress will be monitored Must address how progress will be monitored

and evaluatedand evaluated

Action Plan TemplateAction Plan Template


Complete an action plan for math and Complete an action plan for math and readingreading

Use report card found in Mississippi Use report card found in Mississippi Assessment Accountably and Reporting Assessment Accountably and Reporting System (MAARS) to determine the System (MAARS) to determine the percentage of students proficient and above percentage of students proficient and above for math and readingfor math and reading

Set at least a goal of 10% increaseSet at least a goal of 10% increase Use local assessments to describe how Use local assessments to describe how

students progress will be measuredstudents progress will be measured

Action Plan Template Action Plan Template (c(continued)ontinued)


Components of plan:Components of plan: Strategy, method, or actionStrategy, method, or action Instructional strategies to support goalInstructional strategies to support goal Who is responsibleWho is responsible TimelineTimeline ResourcesResources EvidenceEvidence Evaluation methodsEvaluation methods Professional DevelopmentProfessional Development Parent involvement activitiesParent involvement activities OtherOther

Action Plan Template Action Plan Template (c(continued)ontinued)

Monitoring & Evaluation of Student Monitoring & Evaluation of Student ProgressProgress

• Describe the local assessments the Describe the local assessments the school will use to monitor student school will use to monitor student progressprogress

• Include dates for assessmentInclude dates for assessment• For each grade levelFor each grade level

• Describe how the school will identify Describe how the school will identify students experiencing difficulty students experiencing difficulty mastering skills and standardsmastering skills and standards

• Include timeline for timely assistanceInclude timeline for timely assistance• Include methods of support Include methods of support


High Quality Staff and Professional High Quality Staff and Professional DevelopmentDevelopment

Include the professional development Include the professional development plan for the entire school (regardless plan for the entire school (regardless of funding source)of funding source)

Professional development plan should:Professional development plan should: Support the schoolwide program goalsSupport the schoolwide program goals Include teachers, paraprofessionals, Include teachers, paraprofessionals,

specialists, and administratorsspecialists, and administrators Include a tentative scheduleInclude a tentative schedule


Parent and Family Parent and Family InvolvementInvolvement

Describe the key strategies planned to Describe the key strategies planned to increase parental involvement increase parental involvement designed to improve student learningdesigned to improve student learning

Describe the process used to develop Describe the process used to develop and implement the Parent Compactand implement the Parent Compact

Describe process used to meet with Describe process used to meet with parents of students who have not met parents of students who have not met academic standardsacademic standards

Attach a copy of school/parent compact Attach a copy of school/parent compact in relevant languagesin relevant languages

CoordinationCoordination Describe how the schoolwide program will Describe how the schoolwide program will

coordinate transitions for:coordinate transitions for: Preschool into primary (Headstart, Preschool into primary (Headstart,

Evenstart, Pre-Kindergarten must be Evenstart, Pre-Kindergarten must be addressed)addressed)

Other transitions applicableOther transitions applicable Elementary to middle schoolElementary to middle school Middle school to high schoolMiddle school to high school High school to post secondaryHigh school to post secondary

Community programs and agenciesCommunity programs and agencies Describe district support for schoolwide Describe district support for schoolwide

program implementationprogram implementation

Evaluation and Ongoing Evaluation and Ongoing Program DevelopmentProgram Development

Describe how and when the ongoing Describe how and when the ongoing implementation of the schoolwide implementation of the schoolwide program will be evaluated and program will be evaluated and adjusted as neededadjusted as needed

Describe the process to be used by the Describe the process to be used by the school and district to annually review school and district to annually review and update the schoolwide program and update the schoolwide program plan to ensure goals are being met plan to ensure goals are being met

Fiscal RequirementsFiscal Requirements

One advantage of the schoolwide One advantage of the schoolwide plan is the opportunity to combine plan is the opportunity to combine funds and programsfunds and programs

In the chart provided, list all federal In the chart provided, list all federal and state sources of funds allocated and state sources of funds allocated to this schoolwide programto this schoolwide program

Fiscal RequirementsFiscal Requirementscontinuedcontinued

Include in the chart:Include in the chart: General EducationGeneral Education Title I, Part ATitle I, Part A Title I, Part CTitle I, Part C Title II, Part ATitle II, Part A Title II, Part DTitle II, Part D Title IIITitle III Title IVTitle IV Title VTitle V Title VITitle VI OtherOther

Uses of FundsUses of Funds

Complete the Schoolwide Program Budget Complete the Schoolwide Program Budget Summary (excel worksheet) for each schoolSummary (excel worksheet) for each school

Fiscal RequirementsFiscal Requirements

Supporting Data for the Supporting Data for the Schoolwide PlanSchoolwide Plan

Data Collection SheetsData Collection Sheets Summary of Survey DataSummary of Survey Data Summary of Relevant Assessment DataSummary of Relevant Assessment Data Prioritization of Relevant Assessment DataPrioritization of Relevant Assessment Data Prioritization of NeedsPrioritization of Needs School Instructional ScheduleSchool Instructional Schedule Professional Development CalendarProfessional Development Calendar School/Parent CompactSchool/Parent Compact District Parental Involvement PolicyDistrict Parental Involvement Policy School Parental Involvement PolicySchool Parental Involvement Policy

Resources Resources Designing Schoolwide Designing Schoolwide

Program GuidanceProgram Guidance http://www.mde.k12.ms.us/innovativehttp://www.mde.k12.ms.us/innovative_support/Basic/designingswpguid.doc_support/Basic/designingswpguid.doc

Comprehensive Need Comprehensive Need Assessment Assessment http://www.mde.k12.ms.us/http://www.mde.k12.ms.us/innovative_support/comprehensive/innovative_support/comprehensive/Comprehensive%20NeedsComprehensive%20Needs%20Assessmen1.doc%20Assessmen1.doc

Title I Fiscal Guidance Title I Fiscal Guidance http://www.ed.gov/programs/http://www.ed.gov/programs/titleiparta/fiscalguid.doctitleiparta/fiscalguid.doc

National Center for Research on Evaluation, Standards and Student Testing http://www.colorado.edu/education/http://www.colorado.edu/education/centersoutreach/cresst.htmlcentersoutreach/cresst.html

Mississippi Assessment Mississippi Assessment Accountably and Accountably and Reporting System Reporting System (MAARS)(MAARS)http://www.mde.k12.ms.us/ors/http://www.mde.k12.ms.us/ors/

Office of Innovative Office of Innovative SupportSupport http://www.mde.k12.ms.us/http://www.mde.k12.ms.us/innovative_support/index.htmlinnovative_support/index.html

Next Steps Next Steps SWP and Targeted Assistance Plans (TAP) SWP and Targeted Assistance Plans (TAP)

are good for three consecutive years are good for three consecutive years following last approval by the MDE following last approval by the MDE

SWP and TAP evaluation will coincide with SWP and TAP evaluation will coincide with full on-site monitoring visit full on-site monitoring visit

Fall monitoring - Plans due October 1 Fall monitoring - Plans due October 1 Spring monitoring - Plans due December 1Spring monitoring - Plans due December 1 Districts should continue to implement and Districts should continue to implement and

revise plans according to Section 1114 (b)revise plans according to Section 1114 (b)((2)(B)(iii) and Section 1115 (c)(2)(B) until ((2)(B)(iii) and Section 1115 (c)(2)(B) until further instructions are received. further instructions are received.

Questions?Questions?

Thank you for your participation!!!!!Thank you for your participation!!!!!

Documents

Designing and Implementing An Effective Schoolwide Program