description: tags: sec%201%20custom%20layouts%20pgs%2016-75

8/14/2019 description: tags: sec%201%20custom%20layouts%20pgs%2016-75

1/60

June 2000 (2000-2001) RFMS Technical Reference Custom Layouts(191 H) 1-16

Receiving ESOAs

What's included:

ESOA Record Description - Summary ESOA Record - Detail


2/60


3/60


Electronic Statement of Account-Summary (Continued)

Field

Positions

Length

(# of

Type Required Field Name Description Valid Values Processing

Notes/Edits

First Last Bytes)51 58 8 D Output AccountingScheduleDate

Provided by RFMS

Date of currentaccounting

schedule.

Valid date.

59 69 11 A/N Output Previous PellGrantObligation

Provided by RFMS.

Amount ofinstitutions

previous obligationbalance.

Dollars and cents. Useleading zeros. Do notinclude $ sign or

decimal point.

Range:

00000000000-

99999999999

70 80 11 A/N Output TotalObligationAdjustment

Amount

Provided by RFMS.Total of alladjustments to

obligations for theGAPS AwardNumber.

Dollars and cents. Useleading zeros; do notinclude $ sign or

decimal point.

Range:

00000000000

99999999999

81 91 11 A/N Output Current PellGrantObligation

Provided by RFMS.

Amount ofinstitutions current

obligation balance.

Dollars and cents.Use leading zeros; donot include $ sign or

decimal point.

Range:

00000000000 99999999999

92 102 11 A/N Output Previous PellGrantPayment

Provided by RFMS.

Amount ofinstitutions

previous paymentbalance. Notapplicable for

Advance FundingInstitutions.

Dollars and cents.Using leading zeros;do not include the $

sign or decimal point.

Range:

00000000000

99999999999

or Blank.

Always Blank forinstitutions onAdvance Funding

for the entire awardyear.


4/60



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)103 113 11 A/N Output Total

PaymentAdjustment

Amount

Provided by RFMS.

Total of alladjustments to

payment for GAPSAward Number.

Not applicable for


Dollars and cents.Using leading zeros;do not include the $

sign or decimal point.

Range:

00000000000

99999999999

or Blank.

Will always beBlank forinstitutions on

Advance Fundingfor the entire awardyear.

114 124 11 A/N Output Current PellGrant

PaymentAmount

Provided by RFMS.

Amount of

Institutions currentpayment balance.

Not applicable for


Dollars and cents. Useleading zeros; do not

include the $ sign ordecimal point.

Range:

00000000000 99999999999

or Blank.

Will always beBlank for

institutions onAdvance Fundingfor the entire award

year.

125 131 7 A/N Output YTD Total

UnduplicatedRecipients

Provided by RFMS.

Year to date numberof unduplicatedrecipients for

institution.

Range:

000000000 999999999

or Blank.

132 142 11 A/N Output YTD PellAcceptedDisbursement

Amount

Provided by RFMS.

YTD Total ofdisbursements

accepted by RFMS.

Dollars and cents. Useleading zeros; do notinclude $ sign or

decimal point.

Range:

00000000000 99999999999

or Blank


5/60



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)143 153 11 A/N Output YTD GAPSPostedDisbursement

Amount

Provided byRFMS.

YTD Total of

disbursementsposted to RFMS.

Dollars and cents.

Use leading zeros; donot include $ sign or

decimal point.

Range:

00000000000

99999999999

or Blank.

154 164 11 A/N Output YTDAdministrative

Cost

Allowance

Provided byRFMS.

YTD amount of

ACA paid toinstitution.

Dollars and cents.

Use leading zeros; do

not include the $ sign

or decimal point.Range:

00000000000 99999999999

or Blank.

165 177 13 N Output GAPS

ExpenditureAmount

Provided by

EDCAPS.

Currentexpenditure

amount in GAPS.

Dollars and cents. Use

leading zeros; do notinclude the $ sign ordecimal point.

Range:

0000000000000 9999999999999

or Blank

178 185 8 D Output Date of LastActivity inGAPS

Provided byEDCAPS. DateGAPS last posted a

transaction for theGAPS Awardnumber.

Valid date.


6/60



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)186 198 13 N Output PaymentControlNumber

Provided byEDCAPS.Reference number

for last paymentsent to theinstitution.

Valid PaymentControl Number.

199 200 2 A Unused Reserved for

futureexpansion

Reserved for future

expansion

Spaces

200 Total RecordLength


7/60


Electronic Statement of Account (ESOA) Record-Detail

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

1 1 1 A Output Record

Indicator

Indicates the

record issummary ordetail.

Constant D Detailed

institution activity.

2 7 6 N Output Reporting

Campus PellID

Pell ID of

reportingcampus.

Valid Pell ID

8 18 11 A/N Output GranteeDUNS

Number

Data UniversalNumbering

Scheme (DUNS)number assigned

to reportinginstitution.

Valid DUNS number.

Format:

999999999BB

Where 999999999 is aunique number and BB

are Blanks.

19 29 11 A/N Output Payee DUNSNumber

Data UniversalNumberingScheme (DUNS)

number assignedto the Payeeinstitution.

Valid DUNS Number.

Format:

999999999BB

Where 999999999 is aunique number and BBare Blanks.

30 45 16 A/N Output GAPS AwardNumber

Used to identify aunique funding foran institution.

Comprised of thefollowing fields:

PO Indicator

CFDA Number

CFDASubprogram ID

Subprogram Fiscalyear

Award ID

Valid GAPS Award Number

Format:

P063P CCYYXXXX

Where:

P constant for PO -Indicator

063 constant for CFDANumber

P Advance Funded

J Just In Time

Q ACA

R Reimbursement

3 Spaces

CCYY - 1st Year in

award year

XXXX - unique value foreach funded institution


8/60


Electronic Statement of Account (ESOA) Record-Detail (Continued)

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)46 53 8 D Output AdjustmentReport Date

Provided by RFMS.Date of adjustmentbatch reported to ED

CAPS.

Valid Date.

54 54 1 A Yes Debit/CreditIndicator Flag

Indicates ifAdjustment Amount ispositive or negative.

P = Positive

N = Negative

55 65 11 A/N Output Adjustment

Amount

Provided by RFMS.

Amount ofinstitutionsadjustment batch.

Dollars and cents. Use

leading zeros. Do notinclude the $ sign ordecimal point.

Range:

00000000000

99999999999

66 73 8 D Output Adjustment

Process Date

Provided by

EDCAPS. Date GAPSprocessed adjustmentbatch.

Valid date.

74 99 26 A/N Output Adjustment

Batch Number

Batch number that

generated theadjustment.

Format:

CCYYXX999999

CCYYMMDDHHMMSS

Where:

XX = Batch Type Code

(alpha)

CCYY = Last Year in

Cycle: 2001 999999 Reporting Pell ID

CCYYMMDD = Date

Batch Created

HHMMSS = Time BatchCreated

100 119 20 A Output Adjustment

Description

Literal to describe the

type of batch.

Constants to follow from

IFMD.

120 200 81 A Unused Reserved forfuture

expansion

Reserved for futureexpansion

Spaces

200 Total Record

Length


9/60


Printing the ESOA

What's included:

ESOA Print Format


10/60


2000-2001 ESOA Print Format

Report Date:01/01/2000 U.S DEPARTMENT OF EDUCATIONReport Time: HH:MM:SS STUDENT FINANCIAL ASSISTANCE PROGRAMS

2000-2001 AWARD YEAR

FEDERAL PELL GRANT PROGRAM

ELECTRONIC STATEMENT OF ACCOUNT

PELL INSTITUTION NUMBER 999999

INSTITUTION NAME XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

STATE XX

GRANTEE DUNS NUMBER XXXXXXXXXXX

GAPS AWARD NUMBER XXXXXXXXXXXXXXXX

Accounting Schedule 999

Accounting Schedule Date MM/DD/CCYY

A. Previous Pell Grant Obligation $999,999,999.99

Current Pell Grant Obligation $999,999,999.99

Adjustment (Increase + or Decrease -) $099,999,999.99*

B. Previous Pell Grant Obligation/Payment $999,999,999.99

Current Pell Grant Obligation/Payment $999,999,999.99

Adjustment (Increase + or Decrease -) $099,999,999.99*

GAPS Drawdowns/Payments $999,999,999.99

Date of Last Activity in GAPS MM/DD/CCYY

YTD Total Unduplicated Recipients 999,999

YTD Pell Accepted Disbursement Amount $999,999,999.99

YTD GAPS Posted Disbursement Amount $999,999,999.99

YTD Administrative Cost Allowance $999,999,999.99

As of Batch ID XXCCYY12345619990101123000

SECTION A VALUES APPLICABLE ONLY FOR ADVANCED FUNDED ACCOUNTS.

SECTION B VALUES APPLICABLE ONLY FOR JUST IN TIME AND REIMBURSEMENT ACCOUNTS.


11/60


2000-2001 ESOA Print Format (Continued)

DETAILED INFORMATION (PAGE 2)

Electronic Statement of Account Page: 2

ESOA DETAIL BATCH INFORMATION

ADJUST ADJUST ADJUST BATCH #REPORT DATE ADJUST AMOUNT PROCESS DATE ADJUST DESCRIPTION

------------ ---------------- ------------ --------------------------

MM/DD/CCYY $999,999,999.99* MM/DD/CCYY XXCCYY12345619990101123000

XXXXXXXXXXXXXXXXXXXX


XXXXXXXXXXXXXXXXXXXXMM/DD/CCYY $999,999,999.99* MM/DD/CCYY XXCCYY12345619990101123000






MM/DD/CCYY $999,999,999.99* MM/DD/CCYY XXCCYY12345619990101123000XXXXXXXXXXXXXXXXXXXX




12/60


Creating an Origination Record

What's included:

Grant Batch Header Record Description Origination Record Description Grant Batch Trailer Record Description


13/60


Grant Batch Header Record

Field

Positions

Length

(# of

Type Required Field Name Description Valid Values Processing Notes/Edits

First Last Bytes)

1 10 10 A Yes HeaderIdentifier

Identify Headerrecord in file.

Left Justified.

Constant:GRANT HDR

Missing Batch Header Reject Batch.

11 14 4 N Yes Data RecordLength

Length of datarecordsincluded in this

batch.

Must be numeric:0001 9999.

If not equal to length forMessage Class, then RejectBatch.

15 40 26 A Yes Batch # Numbergenerated byinstitution to

uniquelyidentify aspecific batch

of records.

Format:

XXCCYY999999CCYYMMDDHH

MMSSWhere:

XX = batch type

code (alpha)

CCYY = last yearin cycle 2001

999999

Reporting Pell ID:CCYYMMDD =

date batch created

HHMMSS = timebatch created.

Valid Batch Type codes:

#A = Statement ofAccount

#D = Disbursements#E = Batch Errors

#G = System Generated

#I = Institution Data

#M = Multiple Reporting

#O = Originations

#P = ED PDF Letters

#R = Data Request

#S = Special

Disbursements

#T = ASCII Text

#Y = Year-to-Date


14/60


Grant Batch Header Record (Continued)

FieldPositions

Length(# of


First Last Bytes)15Contd

40 If duplicate Batch No.,

then Reject Batch.

If batch type does notagree with Message Class

type, then reject batch.

If #O, #R, or #I batch andreceived before system

startup, then reject batch.

If #D or #S and receivedmore than N days prior to

Award Year Start, then

reject batch.If #D and required to send

SP Disb., then reject batch.

If Batch Award Year doesnot agree with Message

Class award year, thenreject.

If Reporting Pell ID is

ineligible, then sendwarning message.

If Reporting Pell ID is a

branch campus or hasCentral Funding, thenreject batch.

If date batch created is >system date, then rejectbatch.


15/60



FieldPositions

Length(# of


First Last Bytes)41 51 11 A/N No Grantee

DUNSNumber

Data Universal

NumberingScheme(DUNS) number

assigned toreportinginstitution.

Valid DUNS

number.

Format:

999999999BB

Where999999999 is aunique number

and BB areBlanks.

52 62 11 A/N No Financial AidServicer

DUNS or PellAssignedNumber

Valid DUNSNumber or Pell

Grant Programassignedidentifier,

otherwise, leaveBlank.

Valid DUNSnumber.

Format:999999999BB

Where

999999999 is aunique numberand BB are

Blanks, OR PellGrant Programassigned two digit

number rightjustified, zerofilled or Blank.

Need decision of DUNS orPell Grant Program

assigned.

63 63 1 A No Output Media

Type

MAGNETIC

TAPE USEONLY.

Code for type of

tape to use whensending outputdata.

Blank - Send

output on samemedia as inputrecords were

received.

EDExpress ignores.

64 68 5 A/N Yes ED Use ED Use Only

do not use

Spaces EDExpress PC software

version number.


16/60



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)77 100 24 N Output Batch RejectReasons

List of up toeight three-digitbatch reject

reason codeswhich occurredduring initial

editing of thebatch.

Only reject

reason codes hitwill display inthis field.

Otherwise, thisspace will bezero filled.

Reject Reasonsformat: 000-999

Position 77-79: 1st

reject reason code

Position 80-82: 2nd

reject reason code

Position 83-85: 3rd

reject reason code

Position 86-88: 4th

reject reason code

Position 89-91: 5th

reject reason codePosition 92-94: 6th

reject reason code

Position 95-97: 7th

reject reason code

Position 98-100: 8th

reject reason code

Completed by RFMSas a result of Batchediting.

XX A Unused Filler Filler added if

necessary tomake headerrecord the same

length as detailrecords whichfollow.

Spaces

>100 Total Record

Length


17/60


Origination Record Description

Field

Positions

Length

(# of


First Last Bytes)

1 23 23 A/N Yes OriginationID

Unique numberused to identify

an origination.

Format:

999999999XX20

0199999900

Where:

SSN =

001010001-999999999

Name Code = XX

Year Indicator =2001

Valid AttendingPell ID OrigSequence Number= 00

Identifier:

If Origination ID matches

on RFMS Database, thenCompare all fields.

If all fields match, then the

record returns as aduplicate, otherwise, it is achange.

If the Origination ID doesnot match, then theOrigination is new.

24 32 9 N Yes Original SSN Students SSN

from originalFASFA.

001010001 -

999999999

Identifier

33 34 2 A Yes OriginalName Code

Students namecode from

original FAFSA

Uppercase

A to Z

. period)

apostrophe)

- dash)

Blank: no lastname

Identifier

If SSN & Name Code do

not match value inOrigination ID, then rejectthe record.

35 40 6 N Yes AttendingCampus Pell

ID

Pell ID ofattending

campus.

Change createsnew origination

record.Institution mustchange award

amounts forstudent atoriginal attended

campus asnecessary.

Valid Pell ID Identifier

Change creates new

origination record.

If Attending Pell ID doesnot match value in

Origination ID, then rejectthe record.

If Attending Campus is not

equal to ReportingCampus, then reject.

If Attending Pell ID is nota branch of the ReportingPell ID or Central Funded,then reject.


18/60


Origination Record Description (Continued)

FieldPositions

Length(# of


First Last Bytes)41 45 5 A/N Yes ED Use Reserved for

future use

Spaces

46 58 13 A No InstitutionCross-Reference

This field cancontain anycross-reference

informationuseful to theinstitution to

identify studentrecordsinternally.

Institution defined Data for this field will notbe included in the recordfrom EDExpress.

59 59 1 A No Action Code Code to indicate

action to betaken.

Will always be

Blank.

No Editing.

60 60 1 N No No. of Payment

Periods inStudentsSchool Year

Number ofterms or

payment periodsin studentsschool year.

For schoolsrequired tosubmit special

disbursements,reporting musthave a valid

value.

1 9 or Blank. If not in range:

If Academic Calendar = 2,

then set to 3,

If PM = 1 or 2

Otherwise set to 2.

If Academic Calendar doesnot equal 2, then set to 2.

For schools required to

submit specialdisbursements, reporting

must have a valid value.61 67 7 N Yes Award

Amount forentire schoolyear

Amount of

award forstudents entireschool year.

Increases arerequired to besubmitted to

RFMS.

Dollars and cents.

Use leading zeros.Do not include $sign or decimal

point.

Range: 0000000to Award Amount

Minimum

Cannot exceed Total

Payment Ceiling awardvalidation performed.

Any change to origination

data requires AwardAmount to be validated.


19/60



FieldPositions

Length(# of


First Last Bytes)68 75 8 N Yes Estimated

DisbursementDate #1

Date 1st

disbursement tostudent isestimated to be

made.

CCYYMMDD:

Range: N daysprior toDisbursement

Start Date(20000701) toDisbursement

End Date(20060930)

If Date not within range,

then set approved value tosystem date.

76 83 8 N No EstimatedDisbursement

Date #2

Date 2nd

disbursement to

student is

estimated to bemade.

CCYYMMDD:

Range: [see field

position 68 in thisrecord] or Blank.

If Date not within range,then set approved value to

spaces.

84 91 8 N No Estimated

DisbursementDate #3

Date 3rd


made.

CCYYMMDD:

Range: [see fieldposition 68 in thisrecord] or Blank.

See Estimated

Disbursement Date #2.

92 99 8 N No EstimatedDisbursementDate #4

Date 4th

disbursement tostudent is


CCYYMMDD:

Range: [see fieldposition 68 in this

record] or Blank.

See EstimatedDisbursement Date #2.


DisbursementDate #5

Date 5th

disbursement tostudent isestimated to bemade.

CCYYMMDD:

Range:[see fieldposition 68 in thisrecord] or Blank.

See Estimated



DisbursementDate #6

Date 6th


made.

CCYYMMDD:


See Estimated



Date 7th


estimated to be

made.

CCYYMMDD:


record] or Blank.



20/60



FieldPositions

Length(# of


First Last Bytes)124 131 8 N No Estimated

DisbursementDate #8

Date 8th


made.

CCYYMMDD:


See Estimated



Date 9th



CCYYMMDD:

Range:[ see fieldposition 68 in this

record] or Blank.



Date #10

Date 10th

disbursement to

student isestimated to bemade.

CCYYMMDD:

Range: see field




DisbursementDate #11

Date 11th


made.

CCYYMMDD:


See Estimated



Date 12th



CCYYMMDD:


record] or Blank.



Date #13

Date 13th

disbursement to


CCYYMMDD:Range: [see field





Date 14th


made.

CCYYMMDD:


See Estimated



21/60



FieldPositions

Length(# of

Type Required Field Name Description Valid Values ProcessingNotes/Edits

First Last Bytes)180 187 8 N No Estimated


Date 15th


made.

CCYYMMDD:


See Estimated

Disbursement Date#2.

188 195 8 D Yes EnrollmentDate

First date that thestudent wasenrolled in an

eligible programfor the designatedaward year.

If the student

enrolled in acrossover payment

period before thefirst day of thePell award year

(July 1), but whichwill be paid from2000-2001 funds,

report actual startdate of studentsclasses for that

payment period.

CCYYMMDD:

Range: 20000101 20010630

If Blank or invalid,then set approvedvalue to previous

value or date reportedBatch Number inGrant Header record.

196 196 1 A No Low Tuition

and FeesCode

Flag to identify

tuition rangeswhen the annual

tuition is less thanor equal tominimum defined

by low tuition andfees table.

Value Tuition

Range: As per tableor Blank; low

tuition does notapply.

If invalid, then set

approved value toprevious value or

Blank.


22/60



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

197 197 1 A Yes VerificationStatus Code

Status ofverification ofapplicant data by

the school.

A = Accurate

C = Calculated

N = Not Selected

R = Reprocessed

S = Selected, notverified

T = Tolerance

W = WithoutDocumentation

Only onedisbursement for anamount less than or

equal to of theOrigination Awardamount can be

accepted while status= W.

These disbursements

will be reversed in thesecond August of theAward Cycle if the

status remains W.

If Blank or invalid,then

If selected by CPS,then set approvedvalue to previous

value or W.

ELSE set approvedvalue to N.

198 198 1 A No Incarcerated

Federal PellRecipientCode

Code to indicate

the studentsincarcerated statusfor students

incarcerated inlocal penalinstitutions, but

are otherwiseeligible to receiveFederal Pell

Grants.

Blank: Not

incarcerated

Y = Yes, the studentis incarcerated in a

local institution, butis otherwiseeligible.

N = No, if studentpreviously reportedas incarcerated, but

is not or is no longerincarcerated.

If invalid, then set

approved value toprevious value orBlank.

199 200 2 N Yes TransactionNumber

TransactionNumber from

eligible SAR usedto calculate award.


If Blank or NO Matchwith eligible app.

Data, then rejectrecord.

Return last value

reported onacknowledgement.


23/60



FieldPositions

Length(# of


First Last Bytes)201 205 5 N Yes Expected

FamilyContribution(EFC)

Must equal

students ExpectedFamilyContribution from

the ISIR or SAR.

Range:

00000 - EFCMAXIMUM.

If Blank or NO Match

with eligible app data,then reject record.

Return last value

reported onacknowledgement.

206 206 1 N No SecondaryExpected

FamilyContribution

Code indicatingwhich EFC value

is used todetermine awardamount.

O = Federal PellGrant award

previously based onthe secondary EFCand reported to the

Federal Pell Grant

program; studentsaward now based on

the original EFC.

S = Federal PellGrant award based

on the secondaryEFC, as calculatedby the CPS. Or

Blank if SecondaryEFC not used.

If invalid, then setapproved value to

previous value orBlank.

If NO Match with

eligible app data, thenreject record. Returnlast value reported on

acknowledgement.


24/60



FieldPositions

Length(# of


First Last Bytes)207 207 1 N Yes Academic

Calendar

Calendar which

applies to thisstudentseducational

program.

Must be valid orsystem accepted to

process record.

1 = Credit Hours

non standard terms

2 = Credit Hoursstandard terms of

quarters

3= Credit Hoursstandard terms of

semesters

4 = Credit Hoursstandard terms of

trimesters

5 = Clock Hours6 = Credit Hours

without terms.

Academic calendar

dictates whichPayment Methodologycan be accepted. Used

in award amountvalidation.

The following changes

in Academic Calendarindicate need tochange Payment

Methodology.

From 1 to 2, 3, 4, or 5

From 2, 3, or 4 to 1 or

5

From 5 to 2, 3, 4, or 6

From 6 to 1 or 5

If AC invalid orBlank, set acceptedvalue to previous

value

Or

If Attending Pell ID

default AC populated,

set accepted value todefault.

ELSE If ReportingPell ID default ACpopulated, set

accepted value todefault.

ELSE If Payment

Methodology = 4, setaccepted value to 5

ELSE set accepted

value to 3.


25/60



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

208 208 1 N Yes PaymentMethodology

Formula used tocalculate thestudents Federal

Pell Grant Award.

1 = Credit hour withstandard terms inwhich Fall through

Spring terms equalor exceed 30 weeks,or have been

granted waiver.

(AC: 2, 3, or 4).

2 = Credit hour with

standard terms inwhich Fall throughSpring terms are

less than 30 weeksnot granted waiver.(AC: 2, 3, or 4).

3 = Credit hour withstandard or non-standard terms.

(AC: 1, 2, 3, or 4).

4 = Clock hour orCredit hour without

terms. (AC: 5 or 6).

5 = Programs ofstudy by

correspondence.

(AC: 1, 2, 3, or 4denotes Formula

5B; AC: 5 & 6denotes Formula5A).

Payment Methodologydictates the datarequired for

enrollment status,weeks of instructionaltime, weeks of

instructional time inacademic year,credit/clock hours

expected to complete,credit/clock hours inacademic year.

Used in award amountvalidation. AcademicCalendar and Payment

Methodology must belogically consistent.

PM AC

2, 3, or 4

2, 3, or 4

1, 2, 3, or 4

5 or 6

1, 2, 3, 4, 5 or 6

If invalid or Blank,

then set acceptedvalue to previousvalue or 3.

209 215 7 N Yes Cost of

Attendance

Must equal COA

calculated by theinstitutionfollowing the

Federal Pell GrantPaymentregulations.

Dollars and cents.

Use leading zeros;do not include $sign or decimal

point.

Range: 0000000 9999999.

Used in award amount

validation.

If invalid or Blank, setaccepted value to

previous value or9999999.


26/60



Field

Positions

Length

(# of

Type Required Field

Name

Description Valid Values Processing

Notes/Edits

First Last Bytes)

216 216 1 A PaymentMethodology1, 2, 3, 5

EnrollmentStatus

This studentsexpectedenrollment status

for the entireaward year.

Enrollment Status

5 Other is usedwhen the studentsenrollment is

mixed or studentattends more thannumber of terms in

a full academicyear.

Valid Values

depend uponAcademicCalendar and

PaymentMethodologyfields.

Blank (AC: 5 or 6)

1 = Full-time (AC:1, 2, 3, or 4 and

PaymentMethodology notequal to 5)

2 = time (AC: 1,2, 3, or 4 andPayment

Methodology notequal to 5)

3 = time (AC: 1,

2, 3, or 4)4 = Less than time (AC: 1, 2, 3, or

4)

5 = Other (AC: 1, 2,3, or 4 and Payment

Methodology notequal to 5)

Used in award amountvalidation.

Blank only if Payment

Methodology is eitherFormula 4 or Formula5 and Academic

Calendar is 6.

If PM does not equal4: or if PM does not

equal 5 and AC equals6 and invalid orBlank, then set

accepted value toprevious value or 1.

ELSE if invalid, set

accepted value toBlank.

If AC: 1, 2, 3, or 4 and

Payment Methodologyis 5 and EnrollmentStatus is reported as

either Blank or a valueother than 3 or 4, mustset the value equal to

3 and a warning

comment (W) must goto the institution that

says: EnrollmentStatus may neverexceed half time when

using PaymentMethodology 5.


27/60



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)


Weeks ofInstructionalTime Used

to CalculatePayment

Total Number ofweeks ofinstructional time

provided by thisstudents Programof Study during a

full academicyear.

Valid Values

depend uponPaymentMethodology and

AcademicCalendar fields.

Must be

completed whenPaymentMethodologies 2,

3, 4, or 5 areused.

PM2: Weeks of

instructional timeprovided by thisstudents Program

of Study Fall

through Springterms.

Blank (PaymentMethodology 1)

00-78 (Payment

Methodology 2, 3,4, or 5)

If PM = 2, must be

< 30

If PM = 3, must beValid Range

If PM = 4, must beValid Range

If PM = 5, must be

Valid Range

Must be Blank whenusing PaymentMethodology 1.

If invalid or out ofrange, then acceptedvalue equal to

previous value orequal to Weeks forAcademic Year.

If supplied and notneeded for paymentmethodology, ignore.

Used in awardamount validation.


28/60



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

217Contd

218 PM3 & PM5B:Weeks ofinstructional time

provided by thisstudents Programof Study in all

terms required ina regular fullacademic year.

PM4 & PM5A:Weeks ofinstructional time

provided by this

students Programof Study in a full

academic year.

See PaymentMethodology for ACinformation that

determines if the PMis 5B or 5A.


Weeks ofInst. Timein

ProgramsDefinitionof

AcademicYear

The total numberof weeks ofinstructional time

in the institutionsdefinition of a fullacademic year for

this studentsProgram of Study.

Blank (PM:1)30 78 (May neverbe less than the

number provided inpositions 217-218Weeks of

instructional timeused to calculatepayment field of

Origination record.

If > 78 set to 30

Can be Blank whenusing PaymentMethodology 1. Can

never be less than aprevious field.

If invalid or Blank,

then set acceptedvalue to previousvalue or

If Attending Pell IDdefault Weekspopulated, then set

accepted value todefault

ELSE If Reporting

Pell ID defaultWeeks populated,then set accepted

value to default.If supplied and notneeded for payment

methodology, ignore.Used in awardamount validation.


29/60



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

221 224 4 A PaymentMethodology4, 5

Cr/ClockHours in allPay Periods

expected toComp. thisschool year

Total number ofcredit/clock hoursinstitution expects

this student tocomplete and bepaid for during

the currentFederal Pell Grantaward year.

Valid valuesdepend uponPayment

Methodology andAcademicCalendar.

Blank

(Unless PaymentMethodology 5 and

AC 6, or PaymentMethodology 4)

or

Ranges:

0000-3120 AC =Clock Hour (5)

0000-0100 AC =Credit HoursWithout Terms (6)

Can be Blank whenusing PaymentMethodologies 1, 2,

3, & 5.

If invalid or out ofrange, accepted value

equal to previousvalue or equal toCr/Clock Hrs for

Academic Year.

If supplied and notneeded for payment

methodology, ignore.Used in awardamount validation.

Can never be Blankif PM = 5 and AC =6.


30/60



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

225 228 4 A PaymentMethodology4, 5

Cr/ClockHrs inPrograms

DefinitionofAcademic

Year.

Total number ofcredit or clockhours in the

institutionsdefinition of a fullacademic year for

this studentsProgram of Study.

Blank (UnlessPaymentMethodology 5 and

AC 6, or PaymentMethodology 4) orranges:

0900-3120Academic calendar5

0024-0100

Academic calendar6.

Can be Blank whenusing PaymentMethodologies 1, 2,

3, and 5.

If invalid or Blank,then set accepted

value to previousvalue or

If Attending Pell ID

default Hourspopulated, then setaccepted value to

default.ELSE if ReportingPell ID default hours

populated, then setaccepted value todefault.

ELSE set acceptedvalue to 900 ifAcademic Calendar

=5 or set acceptedvalue to 24 ifAcademic Calendar

=6.

If supplied and notneeded for payment

methodology, ignore.

Used in awardamount validation.

Can never be lessthan previous field.

229 250 22 A Unused Reserved

forexpansion

Reserved for

expansion.

Leave Blank.

250 TotalRecord

Length

Note: A change to an Origination Record is supplied in this same format. Changes apply to the entire

award period.


31/60


Grant Batch Trailer Record

Field

Positions

Length

(# of


Notes/EditsFirst Last Bytes)

1 10 10 A Yes TrailerIdentifier

Identify TrailerRecord in file.

Constant: GRANTTLR.

Missing Batch Trailer Reject Batch.

No Detail Records Reject Batch.

11 14 4 N Yes Data RecordLength

Length of datarecords included

in this batch.

Must be numeric:0001-9999.

If not equal to DataRecord Length on

Header, then rejectBatch.

15 40 26 A Yes BatchNumber

Numbergenerated by the

institution to

uniquely identifya specific batch of

records.

Format:

XXCCYY999999CC

YYMMDDHHMMSS

Where:

XX-batch type code

(alpha)

CCYY last year incycle: 2001

999999 ReportingPell ID

CCYYMMDD-date

batch created

HHMMSS timebatch created

If not equal to BatchNumber on Header,

then reject Batch.

41 46 6 N Yes ReportedNumber ofRecords

Number of datarecords includedin the batch.


If not equal to countof detail records inbatch, then returnwarning message.

47 57 11 N Yes Reported

Total ofBatch

Total Origination

Award Amount orDisbursementAmount reported

on Origination,Disbursement, orSpecial

Disbursementbatches.

Dollars and cents.

Use leading zeros; donot include the $ signor decimal point.

00000000000 99999999999.

If not equal to total of

detail records in batch,then return warningmessage.

58 58 1 A Yes ReportedTotal Sign

Indicator

Positive ornegative sign for

total amountreported.

P = PositiveN = Negative.


32/60


Grant Batch Trailer Record (Continued)

FieldPositions

Length(# of


First Last Bytes)59 64 6 N Output Accepted and

CorrectedNumber ofRecords

RFMS use only

Number of datarecords acceptedand corrected by

RFMS.

000000 999999.

65 75 11 N Output Accepted andCorrectedTotal of

Batch

RFMS use only Total Award orDisbursement

amount acceptedand corrected onbatch.

Dollars and cents. Useleading zeros; do notinclude the $ sign or

decimal point.

00000000000 99999999999

76 76 1 A Output Accepted and

CorrectedTotal SignIndicator

RFMS use only

positive ornegative sign fortotal amount

accepted.

P = Positive

N = Negative

77 100 24 A Unused Reserved forfutureexpansion

Reserved forfuture expansion

Spaces

XX A Unused Filler Filler will be

added ifnecessary to makethe trailer record

the same length asthe detail records.

Spaces

>100 Total RecordLength


33/60


Batch Reject Reasons

What's included: Origination Record Batch Reject Reasons Disbursement Record Batch Reject Reasons Data Request Record Batch Reject Reasons


34/60


Origination and Disbursement Reject Reasons

Field Position Reject Reasons

Origination ID: (Field Positions 1-23) If Original SSN and Original Name Code do notmatch a value in the Eligible Applicant Database.

If Attending Pell ID does not match the value inthe Origination ID.

If Attending Pell ID is not funded or is not abranch of the Reporting Pell ID.

Original SSN: (Field Positions 24-32) If Original SSN does not match the value in the

Origination ID.

Original Name Code: (Field Positions 33-34) If Original Name Code does not match the value inthe Origination ID.

Award amount for entire school year: (Field

Positions 61-67)

If not numeric. Amount cannot exceed total

payment ceiling.Transaction Number: (Field Positions 199-200). If not numeric or does not match the Eligible

Applicant database.

Expected Family Contribution (EFC): (Field

Positions 201-205).

If not numeric or does not match the EFC for the

transaction number reported in theEligible Applicant database.

Secondary Expected Family Contribution UsedCode: (Field Positions 206-206).

If Selected and Secondary EFC not in Pell eligiblerange.


35/60


Disbursement Reject Reasons

The disbursement batch edits are a result of the business rules and the

information technology used in the system.

RFMS processing edits can be found in the record layouts later on inthis technical reference.

The results of these edits are provided in the comment codes on thedisbursement and special disbursement acknowledgement records.

The editing process may result in rejection, corrections made to data,or warning messages.

For example, RFMS rejects the student's disbursement record if the

institution reports an incorrect origination ID. If the annual award amountis miscalculated, RFMS recalculates the amount and reports therecalculated amount as the accepted value in the disbursement

acknowledgement record.


36/60


Data Request Reject Reasons

RFMS rejects data request records for the following reasons:

Field/Position Reject Reason

Attending Pell ID: (Field Positions 1-6) If the attending Pell ID is invalid.

Data Request Type: (Field Position 7-7) Must be M, S, or Y.

Output Media Type (Field Position 8-8) If entered must be valid.

Multiple Reporting Request Code 1 (FieldPosition 35-35)

Must be O or D if the Data Request Type is M.

Multiple Reporting Request Code 2 (Field

Position 36-36)

Must be A, S or I if the Data Request Type is M.

MR Student Id (Field Positions 37-47) Must be valid if the Multiple Reporting Request

Code 2 is S.Must have been originated at the requesting

institution.

MR Institution Pell ID (Field Positions 48-53) Must be valid if the Multiple Reporting RequestCode 2 is I.

Note: Batch edit and reject codes for the Origination, Disbursement and Data Request Records arelocated in Appendix D.


37/60


Receiving Acknowledgement

Whats included: Origination Acknowledgement Record Description Institution Data Acknowledgement Record Description


38/60


Origination Acknowledgement Record

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)1 23 23 A/N Yes Origination

IDUnique numberused to identify

an origination.

Format:

999999999XX20010009

9900

Where:

SSN 001010001

999999999

Name Code XX

Year Indicator 2001

Valid Attending Pell ID

Orig Sequence Number

00.

Identifier

24 32 9 N Yes Original

SSN

Students SSN

from originalFAFSA.

001010001 999999999. Identifier

33 34 2 A Yes OriginalName Code

Students namecode from

original FAFSA.

UppercaseA to Z

. period) (apostrophe)- (dash)

Blank: no last name.

Identifier

35 40 6 N Yes AttendingCampus PellID

Pell ID ofcampusattended.

Change createsnew originationrecord.

Institution mustchange paymentamounts for

student atoriginal attendedcampus as

necessary.

Valid Pell ID Identifier

41 45 5 A/N Yes ED Use Reserved forfuture use

Spaces


39/60


Origination Acknowledgement Record (Continued)

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

46 58 13 A No Institutioncross-reference

This field cancontain anycross-reference

informationuseful to theinstitution to

identify studentrecordsinternally.

Institution defined

59 59 1 A No Action Code Code to indicate

action to betaken.

Valid Codes:

A = Accepted allfields acceptedC = Corrected one

or more fieldscorrectedE = Rejected record

was rejected.

60 60 1 N No Accepted No.of PaymentPeriods in

StudentsSchool Year

Number of termsor paymentperiods in

students schoolyear.

For schools

required tosubmit specialdisbursements,

must have avalid value.

1 9 or Blank. For schoolsrequired to submitspecial

disbursements,must have a validvalue.

61 67 7 N Yes AcceptedAward Amount

for EntireSchool Year

Amount ofaward for

students entireschool year.

Increases are

required to besubmitted toRFMS.

Dollars and cents. Useleading zeros. Do not

include the $ sign ordecimal point.

Range:

0000000 AwardAmount Max.

68 75 8 N Yes Accepted

Estimated

DisbursementDate #1

Date 1st

disbursement to

student isestimated to be

made.

Format:

CCYYMMDD

Range: N days prior toDisbursement Start

Date (20000701 toDisbursement EndDate (20060930).


40/60



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

76 83 8 N No AcceptedEstimatedDisbursement

Date #2

Date 2nd



CCYYMMDD:

Range [see fieldposition 68 in this

record] or Blank.

84 91 8 N No AcceptedEstimated

Disbursement#3

Date 3rd

disbursement to


CCYYMMDD:

Range: [see field


92 99 8 N No Accepted

EstimatedDisbursement

Date #4

Date 4th



CCYYMMDD:

Range: [see field



Date #5

Date 5th



CCYYMMDD:


record] or Blank.


DisbursementDate #6

Date 6th

disbursement to


CCYYMMDD:

Range: [see field



EstimatedDisbursementDate #7

Date 7th


made.

CCYYMMDD:



Date #8

Date 8th



CCYYMMDD:


record] or Blank.


DisbursementDate #9

Date 9th

disbursement to

student isestimated to be

made.

CCYYMMDD:

Range: [see field



41/60



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)



Date 10th

disbursement to


CCYYMMDD:

Range: [see field




Date 11th


made.

CCYYMMDD:

Range [see fieldposition 68 in thisrecord] or Blank.


Date #12

Date 12th



CCYYMMDD:

Range: [see field




Date 13th

disbursement to


CCYYMMDD:

Range: [see field




Date 14th


made.

CCYYMMDD:



EstimatedDisbursement

Date #15

Date 15th



CCYYMMDD:


record] or Blank.


42/60



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

188 195 8 D Yes AcceptedEnrollment

Date

First date that thestudent was enrolled

in an eligible programfor the designatedschool year.

If the student enrolledin a crossoverpayment period before

the first day of the Pellaward year (July 1),but which will be paid

from 2000-2001funds, report the

actual start date of thestudents classes forthat payment period.

CCYYMMDD:

Range:

20000101 to20010630.

196 196 1 A No AcceptedLow Tuition

& Fees Flag

Flag to identify tuitionranges when annual

tuition is less than orequal to minimumdefined by low tuition

and fees table.

Value Tuition Range:

As per table or

Blank: low tuitiondoes not apply.

197 197 1 A Yes AcceptedVerificationStatus Flag

Status of verificationof applicant data bythe school.

A = Accurate

C = Calculated

N = Not Selected

R = ReprocessedS = Selected, notverified

T = Tolerance

W = WithoutDocumentation

Only onedisbursement foran amount less

than or equal to

of the OriginationAward amount can

be accepted whilestatus = W. Thesedisbursements will

be reversed in thesecond August ofthe Award Cycle if

the status remainsW.

If Blank or invalid,

then If selected byCPS, then set

approved value toprevious value orW. ELSE setapproved value to

N.


43/60



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

198 198 1 A No AcceptedIncarcerated

Federal PellRecipientCode

Code to indicatethe students

incarcerated statusfor studentsincarcerated in

local penalinstitutions, but areotherwise eligible

to receive FederalPell Grants.

Blank: Notincarcerated.

Y = Yes, the student isincarcerated in a localinstitution, but is

otherwise eligible.

N = No, if studentpreviously reported as

incarcerated, but is notor is no longerincarcerated.


TransactionNumber

Transaction

number fromeligible SAR usedto calculate award.

Must be numeric:

01 99.


ExpectedFamilyContribution

(EFC)

Must equal the

students ExpectedFamilyContribution from

the ISIR or SAR.May be theprimary or

secondary EFCvalue.

Range:

00000 (EFCMaximum).

206 206 1 A No Accepted

SecondaryExpectedFamilyContribution

Code indicating

which EFC valueis used todetermine awardamount.

O = Federal Pell Grant

award previously basedon the secondary EFCand reported to theFederal Pell Grant

program; studentsaward now based onthe original EFC.

S = Federal Pell Grantaward based on thesecondary EFC, as

calculated by the CPS.

OR Blank if SecondaryEFC not used.


44/60



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

207 207 1 N Yes AcceptedAcademic

Calendar

Calendar whichapplies to this

studentseducationalprogram.

Must be valid orsystem accepted toprocess record.

1 = Credit Hours nonstandard terms

2 = Credit Hours standard terms ofquarters

3 = Credit Hours standard terms ofsemesters

4 = Credit Hours standard terms oftrimesters

5 = Clock Hours

6 = Credit Hourswithout terms


PaymentMethodology

Formula used to

calculate thestudents FederalPell Grant.

1 = Credit hour with

standard terms in whichFall through Springterms equal or exceed

30 weeks, or equal orexceed academic yearwith waiver (AC: 2, 3,

4).

2 = Credit hour withstandard terms in which

Fall through Springterms are less than 30weeks without waiver

(AC: 2, 3, 4).

3 = Credit hour withstandard or non-

standard terms (AC: 1-4).

4 = Clock hour or

Credit hour withoutterms (AC: 5, 6).

5 = Nonresidential

portion of programs

offered bycorrespondence without

terms (AC: 1-4, 6).


45/60



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

209 215 7 N Yes AcceptedCost of

Attendance

Must equal COAcalculated by the

institution followingFederal Pell GrantPayment regulations.

Dollars and cents.Use leading zeros.

Do not include $signor decimal point.

Range:

0000000-9999999

216 216 1 A PM1,2,3,5

AcceptedEnrollmentStatus

Code that applies to thestudents expectedenrollment status for the

AWARD YEAR.

Changes to this field willbe accepted for the entire

award year.

Must be valid whenPayment Methodologies

1, 2, 3, or 5 are used.

Blank or:

1 = Full time

2 = time

3 = time

4 = Less than time

5= Other

217 218 2 A Pay Meth2, 3, 4, 5

AcceptedWeeks ofInstructional

Time Usedto CalculatePayment

Weeks of instructionaltime in which the studentwill be enrolled, and paid,

as part of the academicyear or program asdefined for each Payment

Methodology:

PM 2: Weeks ofinstructional time in fall

through spring terms.

PM 3: Weeks ofinstructional time in all

terms expected tocomplete this school year.

PM 4: Weeks of

instructional time for afull time student tocomplete hours in

program or hours in theacademic year.

PM 5A: Same as Payment

Meth 4.PM 5B: Same as PaymentMeth 3.

Must be valid whenPayment Methodologies2, 3, 4 or 5 are used.

Blank or 00-78


46/60



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

219 220 2 A Pay Meth2, 3, 4, 5

AcceptedWeeks of

Inst. TimeinPrograms

DefinitionofAcademic

Year

Number of weeks ofinstructional time in the

programs academic year.

Must be valid whenPayment Methodologies

2, 3, 4 or 5 are used.

Blank

or 30 78.

221 224 4 A Pay Meth4, 5

AcceptedCr/ClockHrs in All

Pay PeriodsExpected toComp. This

School Year

Number of credit or clockhours you expect thestudent to complete and

to be paid from the 2000-01 award year.

Must be valid when

Payment Methodologies 4or 5 are used.

Blank

or Ranges

0000-3120Academic calendar5

0000-0100

Academic calendar6

225 228 4 A Pay Meth4, 5

AcceptedCr/Clock

Hrs inProgramsDefinition

ofAcademic

Year

Number of credit orclock hours in students

educational programsacademic year definition.

Must be valid when

Payment Methodologies

4 or 5 are used.

Blank

or Ranges

0900-3120Academiccalendar 5

0024-0100

Academiccalendar 6

229 250 22 A Unused Reserved

forexpansion

Reserved for expansion.

251 255 5 N Output ScheduledFederal

Pell Grant

Scheduled amount for afull time student.

Range: 00000 Award Amount

Maximum

256 257 2 N Output PreviouslyAcceptedTransaction

Number

Transaction number thatwas previously acceptedand currently stored by

RFMS for this student.This field will only bepopulated for rejected

originations.

01-99

or

Blank ifOrigination notrejected.


47/60



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

258 262 5 N Output PreviouslyAccepted

EFC

EFC that waspreviously accepted

and currently stored byRFMS for this student.

This field will only be

populated for rejectedoriginations.

Range: 00000

EFC Maximum or Blank

if Origination notrejected.

263 263 1 N Output PreviouslyAccepted

SecondaryEFC Code

Secondary EFC Codethat was previously

accepted and currentlystored by RFMS forthis student. This field

will only be populatedfor rejectedoriginations.

O = Federal Pell Grantaward previously based

on the secondary EFCand reported to theFederal Pell Grant

Program; studentsaward now based on theoriginal EFC.

S = Federal Pell Grantaward based on thesecondary EFC, as

calculated by the CPS.OR Blank if SecondaryEFC not used or if

Origination not rejected.

264 270 7 N Output PreviouslyAcceptedCost of

Attendance

COA previouslyaccepted and currentlystored by RFMS for

this student.This field will only bepopulated for rejected

originations.

Dollars and cents. Useleading zeros. Do notinclude $ sign or

decimal point.Range:

0000000 9999999

271 345 75 N Output OriginationEdit/RejectReasons

List of up to twenty-five 3-digit reject/editcodes that occurred

during processing ofthis origination record.Only edit codes hit is

display in the field.Otherwise, this spaceis zero filled.

Twenty-five edit/rejectcodes of: 000-999

Position: XXX-XXX:

1st code

Position XXX-XXX:2nd code

Position XXX-XXX:3rd code

Position YYY-YYY:25th code


48/60



Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

346 355 10 N Output ED UseFlags

Flags that are set toinform institutions of

modifications thathave been made totheir database and

require immediateaction to rectify.

Format: 0000000000

Where:

Each digit signifies adifferent situation:

1st Shared SAR ID

2nd Verification WStatus

3rd- Concurrent

Enrollment

4th POP

5th thru 10th

Reserved for futureus e

355 TotalRecord

Length


49/60


Institution Data Acknowledgement Record

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

1 6 6 N Yes Pell-ID Pell-ID assignedthe Federal Pell

Program for theparticipatingcampus.

Must be a validPell-ID code.

Change applies to allrecords with the same

Pell-ID, unless furtheridentification (DUNS#) is provided to

change only aparticular institution.

7 7 1 A No Action Status Code to indicatethe status of

institution datarecord receipt.

A = Institution DataRecord Accepted

E = Institution DateRecord Rejected

Completed by RFMSas a result of Batch

editing.

8 31 24 N Output Batch RejectReasons

List of up to eight3 digit batch

reject reasoncodes whichoccurred during

initial editing ofthe batch.

Only reject

reason codes hitdisplay in thisfield. Otherwise,

this space is zerofilled.

Reject Reasonsformat: 000 999

Position X-X: 1st

reject reason code

Position X-X: 2nd

reject reason code- to -

Position XX-XX:

8th reject reasoncode

Completed by RFMSas a result of Batch

editing.

32 106 75 A No Filler Unused. Spaces



50/60


Electronic Data Requests

Whats included: Data Requests: Multiple Reporting, SOA, YTD Record Description Multiple Reporting Record Description Year-to-Date Record (Origination) Description Year-to-Date Record (Disbursement) Description Year-to-Date Record (Summary) Description Institution Data Record Description


51/60


Data Requests: Multiple Reporting, Statement of Account,YTD

FieldPositions

Length(# of


First Last Bytes)

1 6 6 N Yes RequestingAttendingCampus Pell-

ID

Pell-ID forspecific campus.

Valid Pell-ID

7 7 1 A Yes Request Type Code for datarequest type.

M = MultipleReporting

S = Statement of

Account

Y = Year-to-Date

8 8 1 A No RequestedOutput Media

Type

Code for type ofmedia to use

when sendingoutput data.

E = Send output byelectronic file

Blank = Send outputon media type onwhich the request

was made.

Cannot be Blank forrequests from the

WEB.

9 34 26 A Unused Reserved forfuture use

-- --

35 35 1 A Type M MultipleReportingRequest Code

1

Indicates theinstitution isrequesting

originatedinstitutions or

disbursedinstitutions.

O = Send originatedinstitutions

D = Send disbursed

institutions.

36 36 1 A Type M MultipleReportingRequest Code

2

Indicates theinstitution isrequesting by

selected student,selectedinstitution, or all

students.

A = Send list ofother institutions forall students.

S = Send otherinstitution forstudents listed in

record.

I = Send student forlisted institutions

listed in record.

There may be multipledetail records toaccommodate the

number of Student Idsor institution numberslisted for the attending

campus institution.


52/60


Data Requests: Multiple Reporting, Statement of Account, YTD (Continued)

Field

Positions

Length

(# of


Notes/Edits

First Last Bytes)

37 47 11 A Type M Student ID Student SSN andName code for

which a Multiple

Reporting (MR)record is

requested.

Only required ifMR Code 2

equals S.

Blank

or

001010001XX -999999999XX

Where XX is

Uppercase

A to Z

. (period)

(apostrophe)

- (dash)

Blank = no last

name.

Must be non-Blank,MRR Code 2 equals S.

48 53 6 N Type M MRInstitutionPell-ID

Institution codefor which MRlistings are

requested.

Only required ifthe MR Code 2

equals 1.

Blankor valid Pell-ID

Must be non-Blank ifMRR Code 2 equals I.

54 77 23 A Type Y OriginationID

Origination IDfor which a Yearto Date is

requested.

Format:

999999999XX200100099900

Where:

SSN-001010001 -999999999

Name Code XX

Year Indicator 2001

Valid Attending PellID

Orig Sequence

Number - 00

If Request Type is Yand the Origination IDis non-Blank, the YTD

will be generated for

that Origination ID.If the Origination ID is

not found or invalid,the request will berejected.


Reserved forfuture use

100 Total Record

Length


53/60


Data Request Acknowledgements: Multiple Reporting,Statement of Account, YTD

Field

Positions

Length

(# of


First Last Bytes)

1 6 6 N Yes RequestingAttendingCampus Pell-

ID

Pell-ID forspecificcampus.

Valid Pell ID

7 7 1 A Yes Request Type Code for datarequest type.

M = MultipleReporting

S= Statement of

Account

Y= Year-to-Date.

8 8 1 A No RequestedOutput Media

Type

Code for typeof media to use

when sendingoutput data.

E = Send output byelectronic file

Blank = Sendoutput on mediatype on which the

request was made.


-- --

35 35 1 A Output MultipleReporting

Request Code1

Indicates theinstitution is

requestingoriginatedinstitutions or

disbursedinstitutions.

O = Sendoriginated

institutions

D = Senddisbursed

institutions.


54/60


Data Request Acknowledgements: Multiple Reporting, Statement ofAccount, YTD (Continued)

Field

Positions

Length

(# of


First Last Bytes)

36 36 1 A Output MultipleReportingRequest Code 2

Indicates theinstitution isrequesting by

selectedstudent,selected

institution, orall students.

A = Send list ofother institutions forall students

S = Send list ofother institutions forstudents listed in

record.

I = Send list ofstudents for listed

institutions listed in

record.37 47 11 A Output MR Student ID The Student

SSN and Name

code for whicha MultipleReporting

record isrequested.

Only required

if MR Code 2equals S.

Blankor

001010001XX

999999999XX

Where XX is:

Uppercase

A to Z

. (period)

(apostrophe)

- (dash)

Blank = no last

name.48 53 6 N Output MR Institution

Pell ID

Institution

code for whichMR listingsare requested.

Only requiredif the MRCode 2 equals

1.

Blankor valid

Pell-ID


55/60


Data Request Acknowledgements: Multiple Reporting, Statement ofAccount, YTD (Continued)

Field

Positions

Length

(# of


First Last Bytes)

54 76 23 A Output Origination ID Origination IDfor which aYear-to-Date

is requested.

Format:999999999XX200100099900

Where:

SSN = 001010001 999999999

Name Code = XX

Year Indicator =2001

Valid AttendingPell ID OrigSequence Number

= 00

If Request Type is Y andthe Origination ID is notBlank and the User

requested this field ontheir request.

If the Origination ID is

not found or invalid, therequest will be rejected.

77 77 1 A Outputs Action Code Code toindicate actionto be taken.

Valid Codes:

A = Accepted allfields accepted

C = Corrected one or more fieldscorrected

E = Rejected record wasrejected.

For FMS Use Only.

78 98 21 N Output Edit/CommentCodes

List of up toseven three-digit commentcodes that

occurred duringprocessing ofthe data

request.

Comment format:000-199

Position XX-XX: 1st

comment code

Position XX-XX:2nd comment code.

Position XX-XXX:

7th comment code

99 100 2 A Output Reserved forfuture use



56/60


Multiple Reporting Record

Field

Positions

Length

(# of


Notes/EditsFirst Last Bytes)

1 2 2 A Output Record Type Code that indicatesthe reason the

institution isreceiving therecord.

RO = OriginatedInstitution

RD = DisbursedInstitution

RN = None found

CE = ConcurrentEnrollmentInstitution

PB = BlockedInstitution

PR = BlockerInstitution

PU = UnblockedInstitution

BC = Blocked andConcurrentEnrollment

RC = Blocker andConcurrentEnrollment

VW = VerificationW

SI = Shared SAR ID

(Shared SAR ID cannotbe checked by RFMS.)

3 8 6 N Request

Output

Requesting

InstitutionPell-ID

Pell-ID of the

requestingattending campusof the student.

Will be Blank forconcurrentenrollment and

potentialoveraward records.

Must be a valid Pell-

ID assigned by ED.May be Blank.


57/60


Multiple Reporting Record (Continued)

FieldPositions

Length(# of


First Last Bytes)9 9 1 A Request

Output

Multiple

ReportingRequestCode 1

Indicates the

institution isrequestingoriginated

institutions ordisbursedinstitutions.

Will be Blank forconcurrentenrollment and

potentialoveraward records.

O = Send originated

institutions

D = Send disbursedinstitutions

May be Blank.

10 10 1 A RequestOutput

MultipleReporting

RequestCode 2

Indicates theinstitution is

requesting byselected student,selected institution,

or all students.

Will be Blank forconcurrent

enrollment andpotentialoveraward records.

A = Send list of otherinstitutions for all

students.

S = Send list of otherinstitutions for

students listed inrecord.

I = Send list of

students for listedinstitutions listed inrecord.

May be Blank.

11 21 11 A RequestOutput

MR StudentID

The Student SSNand Name code forwhich a Multiple

Reporting record isrequested.

Will be Blank for

concurrentenrollment andpotential over

award records.

Blank or001010001XX -999999999XX

Where XX is:Uppercase

A to Z

. (period)

(apostrophe)

- (dash)

Blank = no lastname.

22 27 6 N Request

output

MR

InstitutionPell-ID

Institution code for

which MultipleReporting recordsare requested. Willbe Blank for

concurrentenrollment andpotential

overaward records.

Valid Pell-ID

May be Blank.


58/60



FieldPositions

Length(# of


First Last Bytes)28 36 9 N Output Student

Original SSN

Students Original

SSN from theorigination record.

001010001

999999999

37 38 2 A Output Original NameCode

Students namecode from the

origination record.

Uppercase

A to Z

. (period)

(apostrophe)

- (dash)

Blank = no lastname.

39 44 6 N Output Institution Pell

ID

Pell-ID of the

attending campus ofthe student.

Use record type tointerpret the

relationship thisinstitution has to theinstitution receiving

this record.

Must be a valid

Pell-ID assigned bythe Department ofEducation.

45 114 70 A/N Output InstitutionName

Name of theinstitution.

210 211 2 A Output Institution State Two-character codeassigned by the US

Postal Service to thestate or other entityin which the

institution islocated.

212 220 9 A/N Output Zip Code Zip code of theinstitution.

221 250 30 A/N Output Financial Aid

Administrator(FAA) Name

Full name of the

institutionaladministratorofficially

responsible for theaccuracy andcompleteness of the

data, starting withthe first name, e.g.,JOHN E DOE.

May include Blanks

and specialcharacters.


59/60



FieldPositions

Length(# of


First Last Bytes)251 260 10 N Output FAA

TelephoneNumber

Working phone

number for theperson indicated asFAA.

Includes area code,

but not parenthesesor dashes.

261 270 10 A/N Output FAA Fax

Number(Optional)

Working fax

number used bythe personindicated as FAA.

May be Blank.

Otherwise,include area code,but not parentheses

or dashes.

271 320 50 A/N Output InternetAddress

Internet address ofan authorizedofficial.

May be Blank.

321 327 7 N Output ScheduledFederal PellGrant

Scheduled FederalPell Grant for astudent with thisEFC and COA

attending full-timefor a full academicyear.

Range:

0000000 AwardAmount Max

328 334 7 N Output Origination

AwardAmount

Annual award

amount suppliedon the originationrecord.

Range:

0000000 AwardAmount Max.

335 336 2 N Output Transaction

Number

Transaction

number from the

eligible SAR usedto calculate the

award.

Range:

01 99.

337 341 5 N Output ExpectedFamilyContribution

(EFC)

Amount of thestudents ExpectedFamily

Contribution fromthe SAR used tocalculate the

award.

Range:

00000 EFCMaximum.

342 349 8 D Output EnrollmentDate

First date thestudent wasenrolled in an

eligible programfor the award year.

CCYYMMDD

Range: 20000101 20010630

350 357 8 D Output OriginationCreate Date

Date theorigination was

created in RFMS.

CCYYMMDD

Range: 20000401

20060930.


60/60


FieldPositions

Length(# of


First Last Bytes)358 364 7 N Output Total of

DisbursementsAccepted

Total amount of

alldisbursementsaccepted by the

Federal PellGrant Programfor the POP

Student.

Range:

0000000 AwardAmount Max

365 372 8 D Output Last ActivityDate

Date the lastpayment wasreceived from

this institution.

Format:

CCYYMMDD

373 380 8 D Output NextEstimatedDisbursement

Date

Date of nextestimateddisbursement

date.

Blank orCCYYMMDD

Range:

20000101 20060930

381 385 5 N Output EligibilityUsed

Percentage ofthe students

eligibility usedby thisinstitution.

Format: 000.00%.

The last two digits

represent less than 1percent.

Field does not

include decimal pointor %.

386 395 10 N Output ED Use Flags Flags that are setto inform

institutions ofmodificationsthat have been

made to theirdatabase andrequire

immediate actionto rectify.

Format:0000000000

Where: Each digitsignifies a differentsituation.

1st Shared SAR ID

2nd Verification WStatus

3rd ConcurrentEnrollment

4th POP

5th thru 10th Reserved for futureus e

(1st

digit, shared SARID cannot be checked

by RFMS.)

396 400 5 A Output Reserved for Reserved for

Documents

description: tags: sec%201%20custom%20layouts%20pgs%2016-75