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    1 W e Help Put America Through School

    New Developments

    in theFederal Work-Study Program

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    2 W e Help Put America Through School

    Reauthorization ProcessFederal Work-Study Program

    5Higher Education Amendments of 1998 Enacted Oct. 7, 1998 (Pub.L.105-244)

    Some Provisions effective Oct. 1, 1998 DCL GEN-98-28 guidance

    5NPRM Aug. 3, 1999

    5Final Rule Oct. 28, 1999

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    3 W e Help Put America Through School

    Federal Work-Study (FWS) Topics

    5Definition of Community Services

    5Payment for Time Spent in Training and Travel

    5FWS Community Service Expenditure

    Requirements5New Reading Tutoring or Family Literacy Project

    Requirement

    5Reallocation of FWS Funds

    5Waiver of Institutional-Share Requirement for

    Literacy Activities

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    Federal Work-Study (FWS) Topics

    (cont.)5Up to 90% Federal Share for Employment at

    a Public or Non-Profit Organization5 Internships and Practicums

    5Elimination of Requirement to Make non-FWS Jobs Available

    5Employment Provided by Private for-Profit

    Organization5Crediting an FWS Students Account

    5FWS EmploymentDuring Periods of Non -Enrollment

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    Definition of Community Services

    5Definition now includes: Child care services provided on campus

    that are open and accessible to the

    community; and

    Services to students with disabilities whoare enrolled at the school

    Effective 10/01/98

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    On-Campus Child Care Services5Services must be:

    Open to all members of the community;

    Publicized to the community; and

    Used by members of the community5The school in and of itself is not

    considered the community5Does not change previous Department

    policy

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    On-Campus Services for Studentswith Disabilities

    5Support services to students withdisabilities satisfies FWS communityservice definition even if provided only

    to students enrolled at the school

    5Only statutory exception to open andaccessible to the community

    requirement

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    Payment for Time Spent inTraining and Travel

    5School may pay FWS students for areasonable amount of time spent for trainingfor any FWS employment

    5School may pay FWS students for travel timethat is directly related to employment incommunity service activities (includingtutoring in reading and family literacy

    activities)

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    Paying for Time Spent in Training

    5Does not change previous DepartmentPolicy

    5Allowed for every FWS job for areasonable length of time

    5Not limited to employment in

    community service activities

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    Paying for Time Spent Traveling

    5FWS students may be paid for areasonable amount of time spenttraveling to and from community

    service employment

    5Travel hours must be reported on timerecord

    Effective 07/01/99

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    FWS Community ServiceExpenditure Requirements

    5

    School must use at least 7% of total FWSallocation (initial and supplemental) forcommunity service employment

    5School must have at least one studentemployed in a reading tutoring or familyliteracy project

    Jobs must provide community service

    Effective 07/01/00

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    New Reading Tutoring ProjectRequirement

    5 Project must employ one or more FWS students as

    reading tutors for children who are preschool age or inelementary school

    5 To the extent practicable:

    School must give employment priority to reading tutors inschools participating in a reading reform project

    designed to train teachers how to teach on the basis ofscientifically-based research

    funded under Elementary and Secondary Education Act 1965

    School must ensure FWS student receives training ininstructional practices used by the employing school

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    New Family Literacy ProjectRequirement

    5Family Literacy Project discussed in: Dear Colleague Letter CB-98-6

    FWS Regulations and Preamble in 10/28/99

    Federal Register

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    Family Literacy ProjectComponents

    5

    Literacy or pre-literacy education for children5Literacy training for parents or other

    caregivers of children in the program

    5Means of equipping parents or othercaregivers with skills needed to partner withtheir children in learning

    5Literacy activities between parents orcaregivers and their children

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    Reallocation of FWS Funds

    5Returned 2000-2001 FWS funds will bereallocated to schools that used at least 5%of their total FWS allocation for studentsemployed as reading tutors or in family

    literacy activities

    5Replaces prior requirement to reallocate FWS

    returned funds to schools that used at least10% of their total FWS allocation for studentsemployed in community services

    Effective 07/01/00

    Waiver of Requirement to Employ

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    Waiver of Requirement to EmployStudents as Reading Tutors or in Family

    Literacy Projects

    5 School may request a waiver of new

    requirement5 Waiver request must provide evidence that

    enforcing the requirement w ould cause

    hardship for students at the school5 This waiver combined w ith community service

    percentage requirement w aiver

    5 Procedures and time frames published inFederal Register notice

    Begins With Waivers for 2000-2001 Award Year

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    Waiver of Institutional-Share

    Requirement for Literacy Activities5 School may pay Federal share of up to 100%

    of FWS students wages5 Student must be performing family l iteracy

    activities in a family literacy project

    5 Waiver of institutional-share requirement nolonger l imited to tutoring in a family l iteracyproject

    5 Jobs do not have to be in community serviceactivities

    Effective 07/01/00Early Implementation Allowed 10/28/99

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    Up to 90% Federal Share for Employment

    at a Public or Non-Profit Organization5 School may pay Federal share of up to 90% of FWS

    students wages for employment at a nonprofit or

    public organizat ion that cannot afford to pay regularnon-Federal share as long as:

    organization is not wholly or partially owned,operated, or controlled by the school;

    organization s inability to pay regular non-Federalshare is documented and determined on a case-by-

    case basis; and no more than 10% of schools total FWS students are

    paid at th is increased Federal share

    Effective 07/01/00Early Implementation allowed 10/28/99

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    Internships and Practicums

    5Student may be employed under FWSProgram and also receive academiccredit for--

    Internships

    Practicums, or

    Assistantships (e.g., research or teachingassistantships)

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    Internships and Practicums(cont.)

    5Student may not be paid: Less than he or she would be if no credit

    were received,

    For receiving instruction in classroom,laboratory, or other academic setting, and

    Unless employer would normally pay thesame person for same job

    5Does not change previous Department

    policy

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    Elimination of Requirement toMake Non-FWS Jobs Available

    5Schools are no longer required to make

    equivalent non-FWS jobs reasonablyavailable to students who want to work

    Effective 10/01/98

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    Employment Provided by aPrivate For-Profit Organization

    5FWS jobs in a private for-profitorganization must be academicallyrelevant only to the maximum extent

    possible

    5Allows some students to pursue other

    employment opportunities that provideother valuable experiences outside theirfield of study

    Effective 10/01/98

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    Crediting An FWS StudentsAccount

    5May credit FWS earnings, with studentsauthorization (675.16), to:

    Students account at school

    current charges

    Students bank account via electronic fund

    transfer (EFT)

    Effective 10/01/98

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    Crediting An FWS StudentsAccount (cont.)

    5Conditions: Must obtain separate written authorization

    Authorization to transfer funds to school

    account must be separate from bankaccount authorization

    Bank forms to initiate EFT will sufficeAuthorization must not be part of a list or

    combined with other authorizations

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    Crediting An FWS StudentsAccount (cont.)

    Student may not be required or coerced

    Student must be allowed to cancel or

    change authorization at any time School must refund credit balance no later

    than 14 days after balance occurred

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    FWS Employment During Periods

    of Non-Enrollment5School may employ students during

    period of non-enrollment5Earnings must be applied to cost-of-

    attendance for next period ofenrollment

    5Attributed earnings determined by: Subtracting taxes from gross earnings

    Federal, State, and/or local taxes

    Taxes the student will actually pay

    FWS Employment During Periods

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    FWS Employment During Periods

    of Non-Enrollment (cont.) Subtractingjob-related costs

    Uniforms, meals at work, transportation May include room and board for period of non-

    enrollment if they would not otherwise be

    incurred except for the job5Living expenses are not job related costs

    5Breaks are not periods of non-enrollment

    5References Section 675.25 of FWS regulations

    1999-2000 Student Financial Aid Handbook