Des Moines Area MPO Executive Committee Agenda | April 2013

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Altoon a Ankeny Bondur ant Carli sle Clive Dallas Coun ty Des Moines DART Grim es Johnst on Mitchel lvi lle Norw alkPleasant Hill Polk City Polk County Urbandale Warren County Waukee West Des Moines Windsor Heights

The MPO receives federal funding and may not discriminate against anyone on the basis of race, color, or national origin, according to Title VI of the CivilRights Act of 1964. For more information or to obtain a Title VI Complaint form, call 515-334-0075.

NOTICE OF MEETING

Des Moines Area Metropoli tan Planning Organization (MPO)Executive Committee***************************

11:30 a.m., Wednesday, Apri l 10, 2013Des Moines Area MPO - Mead Conference Room

***************************TENTATIVEAGENDA

The established protocol for minutes of this meeting will be to list all attendees, and with each item on which a

vote is conducted in the ordinary course in order to take formal action, those voting nay or abstaining will be

identified by name. Any member who is absent from the meeting for any period of time during which a vote of

the body is taken, is expected to notify the recording secretary at the conclusion of the meeting so that the

absence can be duly noted in the minutes. Roll Call votes will be taken as required by law or upon the requestof any member that is approved by the chair, and the vote of each member for or against the proposition, or

abstention, will be incorporated in the minutes or recorded on a separate sheet attached to the minutes.

1. Call To Order

2. VOTE: Approval of Agenda

3. VOTE: Approval of Meeting Minutes...............................................................................Page 3 Approve the March 13, 2013, meeting minutes.

4. REPORT and VOTE: MPO Performance Measure Report ..................................................... Page 6 Update on the draftMPO Performance Measure Reportdocument; consider approval.

5. REPORT and VOTE: Passenger Transportation Plan Fiscal Year 2014 Update............... Page 7 Report on the 2014 update to the Passenger Transportation Plan; consider approval.

6. REPORT and VOTE: Federal Fiscal Years 2013-2016 Transportation Improvement ProgramAmendment Request ................................................................................................................. Page 8

Report on a request from the Iowa Department of Transportation to amend a project in the Federal

Fiscal Years 2013-2016 Transportation Improvement Program; consider approval.

7. REPORT: Fiscal Year 2012 Audi t........................................................................................... Page 10 Report on the draft Fiscal Year 2012 Audit.

8. REPORT: Polk County Conservation Board Request to Consolidate Transportation AlternativeProgram Funds......................................................................................................................... Page 11

Report on a request from the Polk County Conservation Board to consolidate Transportation

Alternative Program funds awarded to Polk County and the City of Des Moines for the EasterLake Trail.

9. REPORT: Central Iowa Trail Signage Grant Participation ................................................... Page 14 Update on an effort by the Iowa Heartland Resource Conservation and Development Board to

acquire grant funds to assist communities implement the Central Iowa Trail Signage.

10. REPORT: The Tomorrow Plan Update .................................................................................. Page 15 Update on The Tomorrow Plan development.

11. Other Non-Action Items of Interest to the Commit tee

12. VOTE: Approval of the Apri l 19, 2012, MPO Agenda

13. Next Meeting Date 11:30 a.m., Wednesday, May 15, 2013, Des Moines Area MPO Office.

14. Adjournment


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Agenda ReportMPO Executive Committee

FY 2013 Des Moines Area Metropolitan Planning Organization Please call (515) 334-0075 to obtain permission for use

April 2013Item No. 3

ISSUE: Approval of Meeting Minutes

VOTE: Consider approval of the March 13, 2013, MPO Executive Committee meeting minutes.

BACKGROUND:

The minutes of the March 13, 2013, MPO Executive Committee meeting are enclosed on thefollowing pages.

RECOMMENDATION:

Approve the minutes of the March13, 2013, MPO Executive Committee meeting.

STAFF CONTACT:

J ennifer Ratcliff, [email protected];(515) 334-0075.

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3/15FY 2012 Des Moines Area Metropolitan Planning Organization Please call (515) 334-0075 to obtain permission for use

MEETING MINUTES

Des Moines Area Metropolitan Planning Organization (MPO)Executive Committee

11:30 a.m., Wednesday, March 13, 2013Des Moines Area MPO Meeting Room

Des Moines, Iowa

The MPO Executive Committee held a meeting at 11:30 a.m., on March 13, 2013, in the MPO Meeting Room. Beforethe meeting, the MPO staff sent agenda packets to the MPO Executive Committees representatives and posted theamended agenda at the MPO office at 3:40 p.m., on March 7, 2013. The fiscal year-to-date publication cost ofmeeting minutes for the MPO: $956.90. In addition to these published tentative minutes, there also may beadditional meeting notes on file with the MPO staff that are public records and available upon request asprovided by law. These tentative minutes reflect all action taken at the meeting.

Members Present:

Chris Coleman, City of Des MoinesAngela Connolly, Polk County

Robert Mahaffey, City of Des MoinesTed Ohmart, City of West Des Moines

Members Absent:

Tom Hockensmith, Polk CountyTom Armstrong, City of GrimesPaula Dierenfeld, City of Johnston

Others Present:

Mike Clayton, Iowa Department of Transportation*

Staff Present:

Jonathan Wilson, MPO General CounselStephanie Muller, Executive AdministratorDylan Mullenix, Principal Transportation PlannerZach Young, Associate Transportation PlannerBethany Wilcoxon, Senior Transportation PlannerNathan Goldberg, Senior Transportation Planner

* Non-voting Representative

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1. Call to Order

MPO Chair Coleman called the March 13, 2013, meeting to order at 11:29 a.m.

2. Approval of Agenda

MOTION: A motion was made to approve the March 13, 2013, Des Moines AreaMetropolitan Planning Organization Executive Committee meeting.

MOTION CARRIED UNANIMOUSLY

3. Approval of Meeting Minutes

MOTION: A motion was made to approve the February 13, 2013, Des Moines AreaMetropolitan Planning Organization Executive Committee meetingminutes.


4. Draft Fiscal Year 2014 Unified Planning Work Program and Budget

MOTION: A motion was made to approve draft Fiscal Year 2014 Unified Planning Work Programand Budget.


5. Executive Director Annual Review

(CLOSEDSESSION)

ROLLCALL FOR CLOSED SESSION ALLAYES ANGELA CONNOLLY,TED OHMART,CHRIS COLEMAN,BOB MAHAFFEY

(EXECUTIVECOMMITTEE MEETING RESUMES AT11:55AM)

MOTION: A motion was made to approve the Fiscal Year 2013 MPO Executive Director AnnualReview.


6. Passenger Rail Letter of Support

MOTION: A motion was made to letter supporting the Chicago-Iowa City passenger rail service.


7. Federal Fiscal Year 2017 Surface Transportation Program Project Scores

MOTION: A motion was made to approve the Federal Fiscal Year 2017 Surface TransportationProgram project scores.


8. Federal Fiscal Year 2014 Iowa Clean Air Attainment Program Project Applications

MOTION: A motion was made to approve the Federal Fiscal Year 2014 Iowa Clean Air AttainmentProgram (ICAAP) applications.


9. MAP-21 Performance Measures

MPO staff presented; discussion only on item 9.

(ANGELA EXITS AT12:08PM)(ANGELA RETURNS AT12:089PM)

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10. Railroad Revolving Loan and Grant Project Update


11. Ames-Des Moines Corridor Transi t Study Update


12. Certification ReviewMPO staff presented; discussion only on item 12.

13. The Tomorrow Plan Update


14. Other Non-Action Items of Interest to the Committee

15. Approval of the March 28, 2012, MPO Agenda

16. Next Meeting Date

11:30 a.m. Wednesday, March 13, 2013, in the MPO Mead Conference Room.

17. Adjournment

Chair Coleman adjourned the meeting at 12:34 p.m.

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ISSUE: Fiscal Year2013 MPO Performance Measure Report

REPORT and VOTE: Consider approval of the Fiscal Year 2013 MPO Performance MeasureReport.

BACKGROUND:

The MPO annually reports on specific measures related to traffic and to the overall condition of thetransportation system. In previous years, these documents were produced separately. The MPOis now providing this information in a single document entitled the MPO Performance MeasureReport. This document will move toward satisfaction of reporting the performance measuresrequired in MAP-21. The report also may contain any additional information that the MPO member

jurisdictions deem useful.

A copy of the Fiscal Year 2013 MPO Performance Measure Report is included as a supplementalitem to this agenda packet.

RECOMMENDATION:

Recommend the MPO receive and file the Fiscal Year 2013 MPO Performance Measure Report.

STAFF CONTACTS:

Nathan Goldberg, [email protected];(515) 334-0075.

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April 2013Item No.5

ISSUE: Passenger Transportation Plan Fiscal Year 2014 Update

REPORT and VOTE: Consider approval of the 2014 update to thePassenger Transportation Plan,which identifies opportunities to improve transportation for transportation-disadvantaged

populations.

BACKGROUND:

The Iowa Department of Transportation (DOT) requires the MPO to develop a new PassengerTransportation Plan (PTP) or to update the current PTP on an annual basis. The PTPs purpose isto promote joint, coordinated passenger transportation planning programs that further thedevelopment of the local and regional public transportation system, particularly fortransportation-disadvantaged populations. The MPO develops the PTP with assistance and inputfrom the MPOs Transportation Advisory Group, the Des Moines Area Regional TransportationAuthority, and the Heart of Iowa Regional Transit Agency. For Fiscal Year 2014, the MPO isrequired to develop an update to the Fiscal Years 2010-2014 Passenger Transportation Plan.

The MPO staff forwarded a draft PTP update to the Iowa DOT on February 1, 2013, for review andcomment. Staff has incorporated the Iowa DOTs recommended changes. The final document isdue to the DOT by May 1, 2013.

ThePassenger Transportation Plan Fiscal Year 2014 Update is included as a supplemental itemto this agenda packet.

RECOMMENDATION:

Recommend the MPO receive and file the Passenger Transportation Plan Fiscal Year 2014Update and forward the document to the Iowa DOT.

STAFF CONTACTS:

Zach Young, [email protected];(515) 334-0075.

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ISSUE: Federal Fiscal Years 2013-2016 Transportation Improvement Program Amendment Request

REPORT and VOTE: Consider approval of a request from the Iowa Department of Transportationto amend a project in the Federal Fiscal Years 2013-2016 Transportation Improvement Program.

BACKGROUND:

The Iowa Department of Transportation requested the following revision to the Federal FiscalYears 2013-2016 Transportation Improvement Program (FFY 2013-2016 TIP):

Sponsor: Iowa Department of Transportation;

Project: I-80: Approx. 0.5 miles E. of Dexter to 2 miles W. of Polk Co.;

Project Number: IM- ()13-25;

Work Type: Pavement Rehab;

Funding: $7,245,000 in National Highway Performance Program funds, $8,050,000 total

cost;

Change: Add project to FFY 2013, andRevision Type: Amendment.

The MPO staff notes the amendment is subject to MPO approval and a public comment period.The MPO staff will hold a public input meeting on April 10, 2013.

Included, immediately following, is a map showing the project location.

RECOMMENDATION:

Recommend that the MPO approve the Iowa DOTs TIP amendment request.

STAFF CONTACTS:

Luke Parris, [email protected];(515) 334-0075.

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Iowa TPMS project map 11:19 AM 2-27-2

Sponsor DOT-D04-RPA11

Identity IM-()--13-25TPMS# 22006TIP# 30601

LocationI-80: Approx 0.5 miles E. of Dexter to 2 miles W. ofPolk Co

Characteristics IM / 21.3 /

Type of Work Pavement Rehab

Vicinity Map

Project Site

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ISSUE: Fiscal Year 2012 Audi t

REPORT and VOTE: Report on the completed Fiscal Year 2012 Audit

BACKGROUND:

On March 15, 2013, Shull & Company, P.C. completed the Fiscal Year (FY) 2012 Audit of theMPOs Finances. The MPO Staff reviewed the report and found no instances of noncompliancewith federal requirements.

A copy of the full report will be provided at the meeting.

The MPO staff will bring this item forward as a Consent Item at the May 23, 2013, MPO meeting.Following acceptance by the MPO, the MPO staff will submit the FY 2012 Audit Report to the IowaDepartment of Transportation

RECOMMENDATION:

None. Report and discussion only.

STAFF CONTACTS:

Todd Ashby, [email protected]; and,Stephanie Muller, [email protected](515) 334-0075.

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April 2013Item No.8

ISSUE: Polk County Conservation Board Request to Consolidate Transportation AlternativeProgram Funds

REPORT: Report on a request from the Polk County Conservation Board to consolidate

Transportation Alternative Program funds awarded to Polk County and the City of Des Moines forthe Easter Lake Trail.

BACKGROUND:

Polk County Conservation Board is requesting that Transportation Alternative Program (TAP)funds awarded to the City of Des Moines for the Ewing Park/Easter Lake Trail be consolidated with

TAP funding awarded to Polk County for the Easter Lake Trail, in order to ensure efficientdevelopment of the trail project. A history of TAP awards is as follows:

SPONSOR LOCATION Year Award

DesMoines

Ewing Park: Easter Lake Park Trail connectionfollowing north side of Yeader Creek and splitting to

follow around Easter Lake

2015 $ 250,000

Polk CCB Easter Lake Trail: Sections A and F2015 &

2016$ 358,000

DesMoines

EASTER LAKE TRAIL SYSTEM-BACKBONE TRAIL:From Indianola Avenue and Highway 69 to SoutheastCorner of Easter Lake at Easter Lake Drive

2015 $ 100,000

DesMoines

Ewing Park Trail: Across western edge of EasterLake, including 3 bridges

2014 $ 190,000

Staff from the Polk County Conservation Board approached the City of Des Moines staff with theconsolidation request in March 2013. The Polk County Conservation Board indicated they wouldbe responsible for development of the project and would cover the associated local match. The

City of Des Moines staff was favorable of the consolidation. The following table shows how thefunds would be consolidated.

SPONSOR LOCATION Year Award

Polk CCB Easter Lake Trail Phase 2 2014 $ 560,000

Polk CCB Easter Lake Trail Phase 3 2016 $ 338,000

The MPO staff notes that the consolidation of funds also includes the movement of funds from FFY2015 into FFY 2014. MPO staff is currently reviewing the MPOs fiscal capacity in FFY 2014 todetermine if a movement of funds is fiscally possible. If the MPO approves the consolidation offunding, the projects would be reprogrammed during the development of the Federal Fiscal Year

2014-2017 Transportation Improvement Program.

Included, immediately following, is the letter of request from the Polk County Conservation Board.

RECOMMENDATION:


STAFF CONTACTS:

Luke Parris, [email protected]; and,Zach Young, [email protected];(515) 334-0075.

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ISSUE: Central Iowa Trail Signage Grant Participation

REPORT: Update on an effort by the Iowa Heartland Resource Conservation and DevelopmentBoard to acquire grant funds to assist communities with implementation of the Central Iowa TrailSignage.

BACKGROUND:

The Iowa Heartland Resource Conservation & Development Board, Inc. (IHRC&D), a 501(c)(3)organization, has offered their services to gather the information necessary to write a PrairieMeadows legacy grant (2013) to cover the most costly of the Central Iowa Trail (CIT) way-findingsignage for those counties, cities, and other agencies who would like to be included. Asub-committee was organized to look into this opportunity. The committee included Gay LeaWilson, president of IHRC&D; Carlisle Mayor Ruth Randleman; Urbandale Park & RecreationDirector J an Herke; and Story County Conservation Ranger Carol Williams. The subcommittee metin October 2012 and discussed key factors related to applying for and administering the grant.

Included, as a supplemental item, is a letter outlining the details of the grant program.

The IHRC&D would like to receive letters of intent byWednesday, May 1, 2013.

RECOMMENDATION:


STAFF CONTACT:

Zach Young, [email protected];(515) 334-0075.

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ISSUE: The Tomorrow Plan Update

REPORT: Update on activities related to The Tomorrow Plan.

BACKGROUND:

The MPO staff and consultant team continue to update the first draft of The Tomorrow Plan,incorporating comments from residents, planners, and elected officials. Staff continues to meet withcity councils, focus groups, and other community organizations to ensure that the plan is realisticwhile also pushing for a more sustainable future for our region. More information will be provided atthe April 10, 2013, meeting.

RECOMMENDATION:


STAFF CONTACT:

Bethany Wilcoxon, [email protected];(515) 334-0075.

Documents

Des Moines Area MPO Executive Committee Agenda | April 2013