Deployment Planning · Course Guide Deployment Planning for Military and Police Units Course Guide Course Guide About Deployment Planning The UN can only deploy military personnel

BU-MPU-01-CG, Version 1.0 Copyright © United Nations. All rights reserved.

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Deployment Planning

for Military and Police Units


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Deployment Planning for Military and Police Units

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Table of Contents

ABOUT DEPLOYMENT PLANNING .......................................................................................................3

ABOUT THE FORM(S) ....................................................................................................................................................... 3

ROLES AND RESPONSIBILITIES ............................................................................................................4

DEPENDENCIES ..................................................................................................................................5

LOGGING INTO THE DEPLOYMENT PLANNING FORMS .........................................................................5

NAVIGATING THROUGH THE FORMS ................................................................................................................................. 5

MPU01.1 SELECTING A DEPLOYMENT LOCATION(S) FORM ..................................................................6

MPU01.2 DEPLOYMENT BY LOCATION(S)FORM ................................................................................ 15

MPU01.3 DEPLOYMENT BY MONTH FORM ....................................................................................... 21


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About Deployment Planning The UN can only deploy military personnel when there is a UN Security Council resolution authorizing

them to do so. The Security Council will say how many military personnel are required, and UN

Headquarters will liaise with the Member States to identify personnel and deploy them.

Once the resolution is received, planning the deployment is initiated.

About the Form(s) The Deployment Planning for Military and Police Units utilizes three (3) forms:

• Location Selection Form where you can plan MPU deployment by mission area location and by

each unit type.

• Deployment by Location Form where you can indicate how many personnel in each unit are

assigned to a location based on the planned strengths.

• Deployment by Month where you can plan deployment of personnel by month.

To minimize the number of locations displayed in the planning forms, you are expected to activate or

select locations within the mission area where an MPU type is expected to be deployed during the

planning or budget period. Only those locations selected will appear in subsequent forms for planning

the deployment.

For planning purposes, MPUs are categorized as:

• Infantry

• Enabling

• Formed Police Units (FPU)

They do not include:

• Individual Uniformed Personnel (IUP), (i.e., no HQ Staff Officers, Military Observers (MilObs) and

Individual Police (UNPol))

• Government Provided Personnel (GPP)

• Civilian Electoral Observers


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Roles and Responsibilities Your role and responsibilities will vary depending on your user profile. Below are some of the roles and

responsibilities you may have to the form(s).

L1

Internal Proposal

L2

Entity Proposal

L3

Support Office Review

L4

Central Office Review

L5

Proposed Budget

L6

Advisory Body Recommendation

L7

Legislative Body Decision

L8

Approved Budget

A majority of staff members authorized to do planning will have the L1 role.

Levels of Authorization


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Dependencies The following forms will be utilizing the information entered in the three (3) forms for Deployment

Planning for Military and Police Units.

• Authorized Strengths

• Troops and Police Reimbursement Costs

• MPU Allowance Costs

• MPU Movement on Emplacement, Rotation and Repatriation

• Contingent Owned Equipment Costs Planning,

• Rations Costs Planning

• Death and disability for MPUs

Logging into the Deployment Planning Forms Under the MILITARY_AND_POLICE_UNPLAN data connection, in the EPM tab, open the following form(s)

from the From the Server Input Form Folder:

MPU_R0001_Location_Selector/ MPU_R0002_Deployment_by_Location/ MPU_R0003_Deployment_by_Month.xlsm

If this is your first time accessing the Deployment Planning for Military and Police Units forms,

please review the Umoja Budgeting — System Navigation course1.

Navigating through the Forms Information on how to navigate through the form(s) is provided in BU-NAV-01 Umoja Budgeting System

Navigation Course.

1 Note for guidance on how to log into the application, please visit the course: Umoja Budgeting —System Navigation


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MPU01.1 Location Selector Form In this form you will be selecting the mission area location and unit type for each deployment.

Upon logging into the Location Selection Form, click on Loc_Select tab if not already selected.

When you first access the form, you will notice that the coding block is pre-filled with default values. The

form automatically populates the coding block with default information, because it requires that all

fields have a value. You will be changing this default information to the planning parameters, which

correspond to your task at hand.

1. In the Fund field, double-click on the value to display the list of funds, for which you are

authorized to plan deployments.


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For example, the Fund field will repopulate with HR999, and you will need to reselect the parameters to continue.

2. Select the applicable fund from the list. The list will only display the Fund(s) you are authorized

to access based on their profile.

For example, in the screen below you are only authorized to plan deployments for the

UN Organization Stabilization Mission in the Democratic Republic of the Congo.

3. Select the fund and click on OK.

After a period of inactivity, the planning parameters will automatically reset and revert to the default values.

Ensure that a green checkmark appears next to your selection.


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4. Select the entity, for which you are authorized to plan the strength against. In the Cost Object

field, double-click on the value to display a list of entities.

5. Select the entity from the list and click OK.

Note: A fund may be associated with one or more entities.


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6. In the Content field, double-click on the value and select the scope or scale of the deployment.

For example, ongoing budgets will always be continuing scope or scale, so CONTINUING_SCE

would be selected.

7. In the Unit Type field, open the drop-down list and select the type of unit being deployed. For

example, Formed Police Unit (FPU).

Military Police Units are categorized as: Infantry, Enabling, and Formed Police Units (FPU).

Military Police Units do not include: Individual Uniformed Personnel, HQ Staff Officers,

Military Observers, Individual Police, Government Provided Personnel, and Civilian Electoral

Observers.

6.

7.


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8. Click on the Country field to select the location of deployment.

9. From the list of Countries, locate the country of deployment by scrolling through the list, or

clicking on the search icon ( ) at the top of the list and entering the name of the country in the

Find field.

2. For example, Democratic Republic of the Congo.

10. Click OK to accept the selection.


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11. Double-click on the value in the Version field and select the Version of the plan.

12. From the list of Versions, locate the version of the plan, either by scrolling through the list or

click on the search icon ( ) and enter the name of the version in the Find field.

3. For example, LI-Internal Proposal is selected for initial plans.

13. Click OK to accept the selection.


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14. Click on Refresh to display all of the locations for the selected country (see columns E and F).

15. Insert the beginning and end dates for the Planning Period.

For other entities, the budget year is the 1st of January 2019, through the 31st of December

2019. For Peacekeeping, the budget year is the 1st of July 2018, through the 30th of June

2019.


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16. Select the location for deployment by entering a 1 in the Police Unit column next to each

applicable mission location.

17. Once all the locations have been selected, click on Save. A subsequent message, indicating the

number of records to save, will appear. Click on Yes to continue.

Only the locations selected will appear in subsequent deployment planning forms.

To remove a location, simply delete the 1 that was entered in the police unit column or

replace the 1 with a 0. After you remove a location and save, a dash will appear in the police

unit column for the removed location.


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18. After the records have been saved, the Save Results window appears, click on OK to close this.

19. You will see that the saved deployment locations now appear in the Locations previously

selected and saved table.

If the missions are in multiple countries, repeat steps 8 through 16 for each additional country.

Now that the location(s) for the missions have been selected, the next step is to assign the Unit’s

strength of deployment for each applicable location.


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MPU01.2 Deployment by Location(s) Form

In this form you will plan the strength of deployment for each location selected on the previous form.

Note: The strength is the number of personnel required at the location.

20. Click on the Location tab, to navigate to the next Form.

Note: The deployment planning parameters entered on the previous form will appear on the

Deployment by Location form.

21. Click on Refresh to pull the current data for the mission.


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The following is a description of the various fields:

22. Fields that can be modified - Only the fields highlighted in yellow can be modified, all other

fields contain data pulled from other forms and sources.

• T/PCC - Each Unit is associated with a Troop and Police Contributing Country (T/PCC

column), which cannot be modified. The list is based on the Memoranda of

Understanding (MOU) which maintained centrally.

• Unit Names - Each Unit name is comprised of <Unit ID> – <Entity Name> - <Unit Type>

for example 2455-Formed Police Unit-1-Formed Police Unit-1. If the unit is Unknown,

then a default Unit is provided, for example: OTH_MONUSCO_FPU-Non-Specified

MONUSCO Form, where OTH indicates Other. However, this should never be used in

place of the actual units.

• Missing Unit and Country - If a Unit and Country combination is not on the list, the

Master Data for the Mission will need to be updated, before the Planned Strength, and

location can be entered. The Master Data is maintained centrally, and the Master Data

Governance Process must be followed.


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23. After you have refreshed the form, the locations that were selected in the previous form are

automatically displayed. In the Planned Strength field, enter the Planned Strength for each Unit.

Note: Planned Strength is the approved strength agreed to in the signed Memoranda of

Understanding.

24. Allocate the Planned Strengths for each Unit and Location.

The total allocated strengths for each Unit will appear in the Mission Total column. The

Planned Strengths and the allocated strengths must be equal, otherwise, the amount of

unallocated strengths will appear in red in the Mission Total column. You will not be able to

save the entries until the Planned Strength and Mission Total columns match.

23.

24.


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25. In the Delayed Deployment column, enter the Delayed Deployment Factor Percentage for each

Unit.

Note: Historical Delayed Deployment Factors, for the past three years are automatically provided,

to aid in estimating the planned delayed deployment factor (see columns S – U below).

Prior to the Umoja Budgeting solution, the costing sheets had one cell for DDF input that was

used for the entire mission. In contrast, the Delayed Deployment Factor (DDF) percentage will

now be entered for each unit, rather than for the entire mission.


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26. Scroll to the right, and in the Rate of COE Shortfall field, enter the rate of the Contingent Owned

Equipment Shortfall percentage for each unit.

27. Click on Save to save the entries.

28. When the message window appears, click Yes to continue.

The Contingent Owned Equipment (COE), is the equipment provided by the contributing

countries for the mission. The Historical Rate of the COE Shortfall for the past three quarters

is provided to aid in estimating the planned shortfall, and the totals are automatically

calculated (see columns T – V below).


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29. The records have been saved, click on OK to close the subsequent dialog box.

Now that the total strength per mission location(s) have been selected, the next step is to plan the

monthly strength of deployment for each Unit’s applicable location.


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MPU01.3 Deployment by Month Form

In this form, you will plan the strength of deployment by month.

Planning the Deployment by Month, is a necessary step to allow the derivation of certain variables from this form to other subsequent forms, wherein the variables are used for other calculations. It is the main form that performs most of the calculations underlying budgeting for Military and Police. Completing and saving this form will result in calculations of a series of variables that will be used in other cost calculations by other planning forms.

30. Click on the Month tab, to navigate to the next Form.

31. Click on Refresh to pull the current data for the mission.

Note: After the form is refreshed, the planning parameters, that you previously entered on the Location Selection form will appear on the Deployment by Month form. Moreover, this form will automatically display the Units for each location chosen on the previous form.


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Note: The form assumes the Initial Deployment Date is the start date of the period, as entered in the Location Selector form, and that the number of persons in the Initial Deployment is the Planned Strength. Each of these fields can be changed if necessary.

The deployment date is not necessarily the date when the unit is first deployed in the mission

area, but rather the date when the unit is first present in the mission area, during the budget

period. Thus, for units that are already in the mission area, the initial deployment will be

determined to be the first day of the budget period.


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32. Enter the date of each additional deployment, and the number of personnel involved in each

change. A maximum of three changes is allowed, in addition to the Initial Deployment.

4. In the example below, Unit 2456 in Goma will have an initial deployment of 20 on 1 July 2018

followed by 3 additional deployments of 20 on 1 September 2018, 20 on 1 December 2018

and the remainder of 60 will be deployed on 1 February 2019.

33. Review the form if any errors are indicated and correct your numbers as necessary.

If the initial deployment total and deployment changes do not equal the planned strength, then the number of personnel for each deployment will be highlighted in red. Additionally, a message will appear in red in the upper left corner of the deployment schedule to indicate which mission contains the error.


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34. Click on the Save button to save the entries.

If more personnel are expected (emplacement), then you should enter a positive number. If the number of personnel is expected to be reduced (repatriation), then enter a negative number. Once entered in the field, negative numbers are automatically displayed in parentheses ().

In the example below, Unit 2809 in Kalemie consists of 180 people and is expected to be reduced by 140 on 31 March 2019, however the remainder will remain at the mission.

Once a negative change is entered, no further positive change is allowed.

After you have completed the deployment schedule, you will see a message displayed in red in the upper left corner of the schedule. This message is to indicate that the form has unsaved data and advise you to save the form.


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35. A message indicating the number of records to be saved appears. Click Yes to continue.

36. The list of saved records will appear, click OK.

The records have been updated, and this change is reflected under the Monthly Deployment Schedule

columns, on the right side of the form.

Documents

Deployment Planning · Course Guide Deployment Planning for Military and Police Units Course Guide Course Guide About Deployment Planning The UN can only deploy military personnel