81
1 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation Justin Pawlowski Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation Justin Pawlowski Head of Internal Audit, ALSO Holding AG Concurrent Session 7-1 | Tuesday, 9 July 2019 | 2.15 3:15 p.m. Only for participants of the IIA International Conference 2019. Do not pass this document on to anybody else.

Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

  • Upload
    others

  • View
    2

  • Download
    0

Embed Size (px)

Citation preview

Page 1: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

1 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Deploying Digital Labor in

Internal Auditing by Introducing and

Utilizing Robotic Process Automation

Justin Pawlowski

Head of Internal Audit, ALSO Holding AG

Concurrent Session 7-1 | Tuesday, 9 July 2019 | 2.15 – 3:15 p.m.

Only for participants of the IIA International Conference 2019. Do not pass this document on to anybody else.

Page 2: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

2 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

PARTICIPATE IN SESSION POLLING and Q&A

• Download the IIA Conferences App to

participate in polling during select

sessions

• Select the session through the

schedule icon and click on the polling

icon

• Ask a member of the Conference Staff

if you need assistance

• You can also go to https://ic.cnf.io/ from

your mobile device web browser

• Submit your questions for the session

or to specific presenters by selecting

the ASK icon

Page 3: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

3 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

3 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Insertion of Robotic Devices into Human Processes

What your team looks like.

Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi, Spring 2018, Vol. 15, No. 1.

Panel A: Abstraction of the Shape of a Typical Organizational Structure Low-level, less-skilled workers are more numerous than highly skilled workers,

resulting in a pyramid shape.

Panel B: Abstraction of the Effect of Automation on the Typical Organizational Structure

Page 4: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

4 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

4 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Internal Audit Department in the near Future

WORKFORCE

HUMAN

DIGITALRule-based

Learning

Reasoning

Page 5: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

5 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

5 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

The beginning of my career as the initial starting

point for my ambition to automate audit activities

Krakow, Poland

Gothenburg, Sweden

Istanbul, Turkey

Brussels, Belgium

Vienna, Austria

Paris, France

Madrid, Spain

Emmen, Netherlands

Leeds, United Kingdom

Wroclaw, Poland

Bern, Switzerland

Torino, Italy

Bratislava, Slovakia

Not every audit activity was as much fun and as shiny as

the West Coast is.

Travel activity was fantastic.

But: Recurring audit procedures

were boring.

Page 6: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

6 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

6 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Learning Objectives

In this session, you will:

Explore areas of application for RPA in internal auditing

(RPA internal audit “bot farm”) by demonstrating different

RPA bots in action.

Discover how to lower the total cost of audit using RPA bots.

Learn how to substantiate and quantify the value-add

provided by internal auditing using RPA.

Determine the cornerstones of an RPA roadmap for IA to

realize quick wins in the short-run and additional wins in the

long-run.

Page 7: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

7 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

7 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Disclaimer

The views expressed constitute the opinion of the author and the

author alone. They do not represent the view and opinions of the

author’s employer, supervisors, nor do they represent the view

of organizations, businesses or institutions the author is or has

been a part of.

The material presented here is for educational and discussion

purpose only and is up to the discretion of the participant as to

how to make best use of it.

The material is only for participants of the IIA International

Conference 2019. Do not pass this document on to anybody

else.

Page 8: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

8 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

8 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Introduction to Robotic Process Automation1

Use Cases in Internal Auditing2

Key Success Factors3

RPA Roadmap for Your Internal Audit Function4

Agenda

Page 9: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

9 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

9 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Introduction to Robotic Process Automation1

Use Cases in Internal Auditing2

Key Success Factors3

RPA Roadmap for Your Internal Audit Function4

Agenda

Page 10: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

10 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

1 | Introduction to Robotic Process Automation

Definition RPA (IEEE)

A preconfigured software instance that uses business rules and

predefined activity choreography to complete the autonomous

execution of a combination of processes, activities, transactions and

tasks in one or more unrelated software systems to deliver a result

or service with human exception management.

IEEE Working Group on Intelligent Process Automation

“ ”

https://standards.ieee.org/standard/2755-2017.html

Page 11: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

11 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

1 | Introduction to Robotic Process Automation

Definition RPA (IRPA)

Robotic process automation (RPA) is the application of technology

that allows employees in a company to configure computer

software or a “robot” to capture and interpret existing applications

for processing a transaction, manipulating data, triggering

responses and communicating with other digital systems.

Institute for Robotic Process Automation (IRPA)

“ ”

https://irpaai.com/definition-and-benefits/

Page 12: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

12 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

1 | Introduction to Robotic Process Automation

Benefits of RPA

RPA bots do not sleep, tire, rest, forget, make mistake, complain

or quit.“ ”

Page 13: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

13 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

1 | Introduction to Robotic Process Automation

RPA Tools at a Glance

https://www.computerwoche.de/a/das-sind-die-top-trends-und-anbieter-im-rpa-markt,3545401,2

... and more.

– Extract –

Page 14: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

14 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

1 | Introduction to Robotic Process Automation

RPA vs. Cognitive Automation

https://assets.kpmg/content/dam/kpmg/nl/pdf/2018/advisory/internal-audit-and-robotic-process-automation.pdf

Page 15: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

15 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Polling Question 1Please open the conference app to participate.

1 | Introduction to Robotic Process Automation

Polling Question 1

Page 16: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

16 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

1 | Introduction to Robotic Process Automation

Polling Question 1

Whose organization is using RPA in its

administration processes as of today?

a. Yes, we use RPA bots within our organization for more than a year.

b. Yes, we have started using RPA bots in the past year.

c. No, but we are currently launching an RPA program at our organization.

d. No, we have a need, but do not use RPA yet.

e. No, we have no need.

Page 17: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

17 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Page 18: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

18 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

1 | Introduction to Robotic Process Automation

Polling Question 2

Polling Question 2Please open the conference app to participate.

Page 19: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

19 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

1 | Introduction to Robotic Process Automation

Polling Question 2

Who is using RPA in internal auditing as of

today?

a. Yes, we use RPA bots in our department already for more than a year.

b. Yes, we have started using RPA bots in our departments in the past year.

c. No, but we are currently launching an RPA program at our department.

d. No, we have a need, but do not use RPA yet.

d. No, we have no need.

Page 20: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

20 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Page 21: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

21 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

21 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Introduction to Robotic Process Automation1

Use Cases in Internal Auditing2

Key Success Factors3

RPA Roadmap for Your Internal Audit Function4

Agenda

Page 22: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

22 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

2 | Use Cases in Internal Auditing

Repetitive Tasks Occur in Different Fields of our Work

1)

Support2)

Validation3)

Control Testing

4)

Data Generation5)

Reporting6)

Other

Page 23: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

23 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

2 | Use Cases in Internal Auditing

Extract from a Set of RPA Bots in Internal Auditing

Your bot farm

Your toolkit of bots

Your bot babies

1)

Support2)

Validation3)

Control Testing

Attachment

downloading bot

Working paper

template creation

bot

Distance bot

(using API)

Foreign currency

bot (using API)

Testing bot for

IT application

controls (ITACs)

Testing bot for IT

general controls

(ITGCs)

Page 24: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

24 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

2 | Use Cases in Internal Auditing

Extract from a Set of RPA Bots in Internal Auditing

Your bot farm

Your toolkit of bots

Your bot babies

4)

Data Generation5)

Reporting6)

Other

Document

screening bot

(pattern/text

recognition)

ERP system

structure data

bot

Report creation

bot

Follow-up

operations bot

Page 25: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

25 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

2 | Use Cases in Internal Auditing

RPA Bot in Action: Attachment Downloading Bot

1)

Support

Accessing files is a time-consuming exercise and

increases total cost of audit, independent of whether

done by the auditor or auditee.

Game changer: Today lots of files are available

electronically.

How to speed up the activity of accessing files?

Page 26: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

26 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

1) Open ERP browser.

2 | Use Cases in Internal Auditing

RPA Bot in Action: Attachment Downloading Bot

1)

Support

Page 27: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

27 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

1) Open ERP browser.

2) Type in transaction code.

Execute.

2 | Use Cases in Internal Auditing

RPA Bot in Action: Attachment Downloading Bot

1)

Support

Page 28: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

28 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

1) Open ERP browser.

2) Type in transaction code.

Execute.

3) Type in document number.

Tab to next entry.

2 | Use Cases in Internal Auditing

RPA Bot in Action: Attachment Downloading Bot

1)

Support

Page 29: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

29 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

1) Open ERP browser.

2) Type in transaction code.

Execute.

3) Type in document number.

Tab to next entry.

4) Type in company code.

Tab to next entry.

2 | Use Cases in Internal Auditing

RPA Bot in Action: Attachment Downloading Bot

1)

Support

Page 30: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

30 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

1) Open ERP browser.

2) Type in transaction code.

Execute.

3) Type in document number.

Tab to next entry.

4) Type in company code.

Tab to next entry.

5) Type in fiscal year.

Execute.

2 | Use Cases in Internal Auditing

RPA Bot in Action: Attachment Downloading Bot

1)

Support

Page 31: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

31 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

1) Open ERP browser.

2) Type in transaction code.

Execute.

3) Type in document number.

Tab to next entry.

4) Type in company code.

Tab to next entry.

5) Type in fiscal year.

Execute.

6) Click attachment button, click

“Attachment list”.

2 | Use Cases in Internal Auditing

RPA Bot in Action: Attachment Downloading Bot

1)

Support

Page 32: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

32 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

1) Open ERP browser.

2) Type in transaction code.

Execute.

3) Type in document number.

Tab to next entry.

4) Type in company code.

Tab to next entry.

5) Type in fiscal year.

Execute.

6) Click attachment button, click

“Attachment list”.

7) Double click attachment.

2 | Use Cases in Internal Auditing

RPA Bot in Action: Attachment Downloading Bot

1)

Support

Page 33: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

33 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

1) Open ERP browser.

2) Type in transaction code.

Execute.

3) Type in document number.

Tab to next entry.

4) Type in company code.

Tab to next entry.

5) Type in fiscal year.

Execute.

6) Click attachment button, click

“Attachment list”.

7) Double click attachment.

8) Save the attachment.

2 | Use Cases in Internal Auditing

RPA Bot in Action: Attachment Downloading Bot

1)

Support

Page 34: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

34 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

2 | Use Cases in Internal Auditing

RPA Bot in Action: Attachment Downloading Bot

1)

Support

Video

Page 35: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

35 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Benefits

2 | Use Cases in Internal Auditing

RPA Bot in Action: Attachment Downloading Bot

Significant time savings in different audits

Cash Recovery Audit, Process Audits (e.g. Purchase-to-Pay), etc.

Increased assurance

Validation of higher number of transactions

Roll-out of bot to the business

Possibility to use the bot outside of Internal Audit function

1)

Support

Page 36: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

36 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

2 | Use Cases in Internal Auditing

RPA Bot in Action: Distance Bot

2)

Validation

Validating mileage allowance is a repetitive and

time-consuming exercise.

How to speed up the activity of validating mileage

allowance?

Page 37: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

37 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

2 | Use Cases in Internal Auditing

RPA Bot in Action: Distance Bot

2)

Validation

1) Open Google Maps in explorer.

Page 38: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

38 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

2 | Use Cases in Internal Auditing

RPA Bot in Action: Distance Bot

2)

Validation

1) Open Google Maps in explorer.

2) Type in starting point.

Press tab to next entry.

Type in destination.

Press enter.

Page 39: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

39 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

2 | Use Cases in Internal Auditing

RPA Bot in Action: Distance Bot

2)

Validation

1) Open Google Maps in explorer.

2) Type in starting point.

Press tab to next entry.

Type in destination.

Press enter.

3) Distance is displayed.

Page 40: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

40 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

2 | Use Cases in Internal Auditing

RPA Bot in Action: Distance Bot

2)

Validation

Video

Page 41: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

41 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

2 | Use Cases in Internal Auditing

RPA Bot in Action: Distance Bot

2)

Validation

Benefits

Distances are checked

manually on a sample

basis (200 distances

each day)

Duration: 1 minute each

Initial state

Distances are checked

using automated pre-

validation

Duration: 20 seconds

each

Automated extraction

is also used

Duration: <1 second

each

Stage 1: Automated

pre-validation

1h 7min per day

0h 5min per day

3h 20min per day

Stage 2: Automated

extraction

KPMG

Figures are for illustration purposes only.

Page 42: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

42 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Customizing settings

Duplicate Invoice Check

Check reference: Is the reference

validated as part of duplicate invoice

check? X = yes; Empty = no.

Transaction code: OMRDC

Technical information

States V_169P_DC as the source, a generated view

structure. Such view structures cannot be accessed

by common data extraction tools, only ABAPs or

alike. Extraction tools need standard tables.

Example

Duplicate Invoice Check

!

2 | Use Cases in Internal Auditing

RPA Bot in Action: Structure Data Bot

Accessing structure data

is difficult.

4)

Data Generation

Page 43: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

43 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Example

Duplicate Invoice Check

In this example, a standard table

exists with the data needed:

Table T169P (field XXBLNR).

2 | Use Cases in Internal Auditing

RPA Bot in Action: Structure Data Bot

4)

Data Generation

Page 44: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

44 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Example

Payment Runs – Parameters

!

Neither your IT nor your best friend

Google has got an easy extraction

solution for this.

2 | Use Cases in Internal Auditing

RPA Bot in Action: Structure Data Bot

4)

Data Generation

Page 45: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

45 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

2 | Use Cases in Internal Auditing

RPA Bot in Action: Structure Data Bot

4)

Data Generation

Log: Data generated

File

ID

LAUFD LAUFI BUKRS BUDAT GRDAT BUKLS NEDAT * Processed at Processed Error

1 20990201 2421C 2421 20990201 20990201 2421 20990205 … 01.04.2099 19:12:14 Yes 0

2 20990201 2421Y 2421 20990201 20990201 2421 20990204 01.04.2099 19:12:28 Yes 0

3 20990201 4DOS1 1011 20990201 20990201 1011 20990204 01.04.2099 19:12:42 Yes 0

4 20990201 6111C 6111 20990201 20990201 6111 20990205 01.04.2099 19:12:50 Yes 0

5 20990201 A0102 5711 20990201 20990201 5711 20990205 01.04.2099 19:13:04 Yes 0

6 20990201 B0102 5001 20990201 20990201 5001 20990205 01.04.2099 19:13:17 Yes 0

7 20990201 C0102 5721 20990201 20990201 5721 20990205 01.04.2099 19:13:31 Yes 0

* Additional columns to be generated may – among others – include:

FDEBI, LIFNR_LOW, LIFNR_HIGH, LIFNR_SINGLE, LIFNR_RANGE,

KUNNR_LOW, KUNNR_HIGH, KUNNR_SINGLE, KUNNR_RANGE, KURST.

Not available in standard tables.

Ø 14 seconds per transaction

Page 46: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

46 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

2 | Use Cases in Internal Auditing

RPA Bot in Action: Structure Data Bot

4)

Data Generation

Benefits

Working capital improvement

Analysis of selection of wrong parameters as one common root cause

allows to conclude specific actions

Process efficiency increase

Understanding the true coverage by different payment runs, spotting

potential to combine different payment runs and automation of periodic

range-based payment runs

Page 47: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

47 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

2 | Use Cases in Internal Auditing

RPA Bot in Action: Document Screening Bot

4)

Data Generation

Data availability has a positive influence on quality of

data analytics.

Derived principle: Generating larger data sets is crucial.

Game changer: Today lots of documents are available

electronically.

How to generate a larger data set?

How to analyze not only the data set available in the ERP system

but also the electronic documents?

Page 48: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

48 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

2 | Use Cases in Internal Auditing

RPA Bot in Action: Document Screening Bot

4)

Data Generation

Example for illustration of the principle: Details available for incoming invoices

More subjective

Less details More details

Less subjective

In ERP systemFree text fields inputted by accountant

or machine

Field BKTXT Document Header: 25 characters

Field XBLNR Reference Number: 16 characters

Field SGTXT Item Text: 50 characters

In electronic documentsUsually >500 characters

Page 49: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

49 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

2 | Use Cases in Internal Auditing

RPA Bot in Action: Document Screening Bot

4)

Data Generation

Logic of Document Screening Bot

Textor

ResultsElectronic

documents

Text Mining

Input Processing Output

OCR

Page 50: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

50 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Storno

Privat

Scalable to other languages:

2 | Use Cases in Internal Auditing

RPA Bot in Action: Document Screening Bot

4)

Data Generation

German English

Spende Donation

Gutschein

Gift Present

Kulanz Goodwill

Vorauszahlung Prepayment

Cancellation

Geschenk

Gift card Voucher Coupon

Private

Wie vereinbart As agreed

Wie besprochen As discussed

Sponsor Sponsor

Sponsoring Sponsoring

Pauschale Lump-sum

Divers Miscellaneous

Page 51: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

51 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Log 1: Files screened

2 | Use Cases in Internal Auditing

RPA Bot in Action: Document Screening Bot

4)

Data Generation

File

ID

Company

Code

Year Invoice

Number

Match

Type

Text

Length

OCR

Length

Keywords

found

Processed at Processed Error

1 5711 2099 2300006019 TEXT 512 0 0 31.05.2099 04:17:28 Yes 0

2 5711 2099 2300006025 TEXT 287 0 0 31.05.2099 04:17:29 Yes 0

3 5711 2099 2300006026 TEXT 1,278 0 0 31.05.2099 04:17:29 Yes 0

4 5711 2099 2300006027 TEXT 974 0 0 31.05.2099 04:17:29 Yes 0

5 5711 2099 2300006028 TEXT 984 0 1 31.05.2099 04:17:30 Yes 0

6 5711 2099 2300006030 OCR 0 1,664 0 31.05.2099 04:17:33 Yes 0

7 5711 2099 2300006031 TEXT 1,413 0 0 31.05.2099 04:17:33 Yes 0

Result ID File ID Keyword ID …

1 5 28

Log 2: Screening resultsØ <1 second (Text)

Ø 3 seconds (OCR)

Page 52: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

52 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Benefits

2 | Use Cases in Internal Auditing

RPA Bot in Action: Document Screening Bot

4)

Data Generation

Increased assurance

Validation of higher number of transactions

Reduced number of false positives obtained from data analytics only

Validation of extended data set

Page 53: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

53 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

53 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Introduction to Robotic Process Automation1

Use Cases in Internal Auditing2

Key Success Factors3

RPA Roadmap for Your Internal Audit Function4

Agenda

Page 54: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

54 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

3 | Key Success Factors

Overview of 10 Key Success Factors

Start small, grow big.

2

7

6

5

4

3

1

8

Avoid disregarding other automation possibilities.

Consider RPA as one part of your toolbox.

Have access to internal RPA resources.

Enable your team using online RPA training material.

Strive for robust RPA bots during design stage already.

Address privacy restrictions from the beginning.

Be compliant with RPA platform’s terms of use.

9

10

Combine different bots to perform audit work.

Continuously improve your RPA bots.

Page 55: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

55 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Pilot

Quick

Wins

3 | Key Success Factors

1) Start small, grow big

Page 56: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

56 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

3 | Key Success Factors

2) Avoid disregarding other automation possibilities

Do not automate audit procedures with RPA

for which other affordable software is available or

for which other more advantageous automation possibilities exist.

https://www.capgemini.com/2019/01/the-impact-of-rpa-and-automation-on-technical-debt/

Page 57: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

57 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

3 | Key Success Factors

2) Avoid disregarding other automation possibilities

When assessing the expected return of your RPA bot, be cautious about the

time horizon of benefits. Anticipate that bots may be replaced by standard

software and cognitive automation at one point in time.

https://www.forbes.com/sites/cognitiveworld/2018/12/02/the-big-rpa-bubble/#eea7af68d950

Page 58: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

58 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

3 | Key Success Factors

3) Consider RPA as one part of your toolbox

Easy

automation

including RPA

Cognitive

automation

Next:

Page 59: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

59 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

3 | Key Success Factors

4) Have access to internal RPA resources

https://www.hfsresearch.com/pointsofview/rpas-ticking-time-bomb-enterprises-and-service-providers-must-make-rpa-talent-their-top-priority-to-avoid-disaster

Page 60: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

60 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

3 | Key Success Factors

5) Enable your team using online RPA training material

Online tutorials Community forums

https://www.youtube.com/watch?v=kVtgA_PQ5R4 https://www.youhttps://forum.uipath.com/

– Example – – Example –

Page 61: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

61 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

RPA bots working on

ERP system require

activated GUI scripting

to be robust.GUI scripting deactivated.

Allow ERP system

GUI scripting only

user-specific, not for

all users.(SAP transaction code RZ11

Profile Parameter Maintenance)

3 | Key Success Factors

6) Strive for robust RPA bots during design stage already

Page 62: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

62 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

3 | Key Success Factors

7) Address privacy restrictions from the beginning

Principles of data privacy regulations

including a.o.:

Handling of personal data

Principle of data economy

Use knowhow from applying data analytics.

Do not generate data sets with personal data.

§

Look out for country-specific restrictions in possibility to automate validations.

Example: In Germany, there are restrictions on the automatic validation of distances

travelled by employees («Beschluss Bundesarbeitsgericht 10.12.2013-1 ABR 43/12»).For more details see my publication on https://hub.kpmg.de/cgo-magazin-compliance-2017-2?utm_campaign=CGO%20Magazin&utm_source=AEM.

Page 63: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

63 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

3 | Key Success Factors

8) Be compliant with RPA platform’s terms of use

End User License Agreement – Example UiPath

[…]

3. THIRD-PARTY ACCESS

3.1. Outsourcing. Customer may allow its Affiliates, and third-party

contractors to operate or access the UiPath RPA Platform solely on

Customer’s behalf, but only for Customer’s direct business purposes. At

UiPath’s request, Customer will provide a list of the entities having access

to the UiPath RPA Platform in accordance with this provision.

[…]

https://www.uipath.com/legal/terms-of-use

Page 64: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

64 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

3 | Key Success Factors

9) Combine different bots to perform audit work

Increased assurance and increased true hits (cash to be returned)

Validation of extended data set and higher number of transactions

Example: Analysis of duplicate payments not yet returned

Attachment

Downloading Bot

Data Analytics

Document

Screening Bot

Text Mining

Continuous Auditing

Page 65: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

65 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

You come to the office on Monday morning at 8am.

By then, your RPA bots have already run. The bots ran

in the morning hours and have validated thousands of

transactions of the past week. What a great start into the

new week.

Combining data analytics, text mining, continuous auditing & RPA.

3 | Key Success Factors

9) Combine different bots to perform audit work

Page 66: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

66 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

3 | Key Success Factors

10) Continuously improve your RPA bots

https://www.welt.de/img/motor/mobile108346908/5362506367-ci102l-w1024/P90068754.jpg

Going too fast?

Non-compliant?

Page 67: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

67 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

3 | Key Success Factors

10) Continuously improve your RPA bots

https://www.welt.de/img/motor/mobile108346908/5362506367-ci102l-w1024/P90068754.jpg

Speed limit only applies

in case the road is wet.

Special signs not known

by that version of head-up display.

False Positive.

Compliant.

Page 68: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

68 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

3 | Key Success Factors

10) Continuously improve your RPA bots

Matrix:

Classification accuracy

of the relevance

of a transaction

Analysis

Relevant Not relevant

Truth

Relevant Classified correctly

as relevant

False Negative

By mistake classified

as irrelevant

Not relevantFalse Positive

By mistake classified

as relevant

Classified correctly

as irrelevant

Teach your RPA bots to get more precise over time.

Minimizing False Positives and False Negatives is crucial:

Page 69: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

69 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

69 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Introduction to Robotic Process Automation1

Use Cases in Internal Auditing2

Key Success Factors3

RPA Roadmap for Your Internal Audit Function4

Agenda

Page 70: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

70 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

4 | RPA Roadmap for Your Internal Audit Function

RPA Roadmap for Your Internal Audit Function

Identification of

use cases for

RPA

Assessment of

internal RPA

landscape

Proof of concept

Creation of

implementation

plan (incl. tool

selection & user

enablement) Roll-out of

RPA bots aligned

with digital labor

strategy

Page 71: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

71 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

4 | RPA Roadmap for Your Internal Audit Function

Polling Question 3

Polling Question 3Please open the conference app to participate.

Page 72: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

72 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

4 | RPA Roadmap for Your Internal Audit Function

Polling Question 3

Who is planning to use RPA in internal auditing

going forward?

a. Yes, we already use it and keep the use on the existing level.

b. Yes, we already use it and will extend the use going forward.

c. Yes, we do not use it yet, but we will initiate the use in the next 12 months.

d. Yes, we do not use it yet, but will initiate the use in one year or later.

e. No, I do not see any use case of RPA in internal auditing at our organization.

f. No, I do not have the skills in my team to initiate the use at our organization.

g. No (other reason).

Page 73: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

73 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Page 74: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

74 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

I wish you all the best ...

… for deploying digital labor in internal auditing using RPA

Explorative. Successful.Efficient.

Thank you very much for your attention.

Different Use Cases

Page 75: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

75 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

Recommended Links

Considerations for assessing and leveraging intelligent automation, in: Internal Audit and Robotic Process Automation, KPMG.

<https://assets.kpmg/content/dam/kpmg/nl/pdf/2018/advisory/internal-audit-and-robotic-process-automation.pdf>

FAQ RPA – Was Sie schon immer über RPA wissen wollten, in: Computerwoche, Milad Safar, November 2018.

<https://www.computerwoche.de/a/was-sie-schon-immer-ueber-rpa-wissen-wollten,3546127>

KI in der Robotic Process Automation (RPA), OnlinePC, January 2019. <https://www.onlinepc.ch/business/kuenstliche-intelligenz/ki-

in-robotic-process-automation-rpa-1667521.html>

Robotic Process Automation (RPA) How does it work, KPMG, October 2017. <https://www.youtube.com/watch?v=xW95yb6J1eU>

Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA

Vasarhelyi, Spring 2018, Vol. 15, No. 1, pp. 1–10.

RPA Takes Center Stage in 2019, MachineDesign, January 2019. <https://www.machinedesign.com/iot/rpa-takes-center-stage-2019>

RPA: We take a look at UiPath, Blue Prism and Automation Anywhere, InformationAge, February 2019. <https://www.information-

age.com/rpa-uipath-blue-prism-automation-anywhere-123478753/>

UiPath RPA Academy. <https://www.uipath.com/de/rpa-academy>

UiPath Tutorial for Beginners – RPA Tutorial for Beginners, edureka, October 2018.

<https://www.youtube.com/watch?v=kVtgA_PQ5R4>

Page 76: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

76 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

76 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

About the Speaker

Name Justin Pawlowski

Position Head of Internal Audit

Employer ALSO Holding AG, Switzerland

E-Mail [email protected]

LinkedIn https://de.linkedin.com/in/

justin-pawlowski-b4914098

Xing https://www.xing.com/profile/

Justin_Pawlowski

Page 77: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

77 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

About the Speaker

Publications (1/2)

COSO I

Audit Quarterly COSO I – Überarbeitetes Rahmenwerk für interne Kontrollsysteme, in: Audit Quarterly, Issue III/2013, Bernd Rosenberg/Justin Pawlowski, <https://kipdf.com/queue/institute-

ev_5b3acfbd097c479b7e8b45e3.html> [German]

COSO I: Überarbeitetes Rahmenwerk für interne Kontrollsysteme – Wesentliche Änderungen und Vereinbarkeit mit COSO ERM, in: RiskNET The Risk Management Network Blog, Bernd Rosenberg/Justin

Pawlowski, August 2013, <http://www.risknet.de/themen/artikel/wesentliche-aenderungen-und-vereinbarkeit-mit-coso-erm/8a22bfddca6743c34b31eb17770a70ad/> [German]

Data Analytics & Cash Recovery

Cash Recovery & Protection Audit – Von Massendatenanalysen profitieren, in: KPMG Assurance Magazin, Issue 1, Bernd Rosenberg/Justin Pawlowski, November 2013. [German]

Datenanalysen in der Internen Revision – Datenanalysen bieten noch ungenutztes Potenzial, in: KPMG Assurance Magazin, Issue 6, Justin Pawlowski, November 2015,

<https://docplayer.org/storage/26/8275510/1558303804/KjehO7HzKW9q2wwmeECw0g/8275510.pdf> [German]

Cash Recovery: Geld zurück durch Massendatenanalyse, in: KPMG Klardenker, Justin Pawlowski (author was changed from Justin Pawlowski to Albina Kladusak once I left the company in 2018), October

2017, <https://klardenker.kpmg.de/cash-recovery-geld-zurueck-durch-massendatenanalyse/> [German]

Process Mining

Process Mining in der Internen Revision, in: DIIR IT-Tagung 2017, Justin Pawlowski, June 2017, Duesseldorf/Germany. [German]

Process Mining Visualization – Seeing Process Inefficiencies, Control Weaknesses and Control Gaps, in: The IIA International Conference 2017, Justin Pawlowski, July 2017, Sydney/Australia. [English]

Process Mining – ein ergänzendes Instrument für die Werkzeugkiste der Revisionsfunktion, in: Haub & Partner Blog, Justin Pawlowski, September 2018, <https://www.haub-seminare.de/blog/process-

mining-interne-revision/> [German]

Mining for Process Gold – An addition to the internal audit toolkit can give practitioners a clear and objective picture of business processes, in: Internal Auditor Magazine Blog, Justin Pawlowski,

November 2018, <https://iaonline.theiia.org/2018/Pages/Mining-for-Process-Gold.aspx> [English]

Robotic Process Automation

Interne Revision und Digitalisierung – So sorgt Automatisierung für Stahlkraft, in: CGO – Das Governance Magazin, Justin Pawlowski, Issue 2, March 2018, pp. 22-27. <https://hub.kpmg.de/cgo-magazin-

compliance-2017-2?utm_campaign=CGO%20Magazin&utm_source=AEM> [German]

Sexy but risky – Der erfolgreiche Einsatz von RPA ist kein Selbstläufer, in: Management Circle Digitalisierungs-Blog, Justin Pawlowski, May 2019, <https://www.management-circle.de/blog/erfolgreicher-

einsatz-rpa/> [German]

Page 78: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

78 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

About the Speaker

Publications (2/2)

Robotic Process Automation

Sexy but risky – Der erfolgreiche Einsatz von RPA

ist kein Selbstläufer, in: Management Circle

Digitalisierungs-Blog, Justin Pawlowski, May 2019,

<https://www.management-

circle.de/blog/erfolgreicher-einsatz-rpa/>

Interne Revision und Digitalisierung – So sorgt

Automatisierung für Stahlkraft, in: CGO – Das

Governance Magazin, Justin Pawlowski, Issue 2,

March 2018, pp. 22-27. <https://hub.kpmg.de/cgo-

magazin-compliance-2017-2?utm_campaign=

CGO%20Magazin&utm_source=AEM> [German]

Sexy but risky – The successful use of RPA requires

to avoid making these simple mistakes

Internal audit and digitalization – The power of

automation

Page 79: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

79 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

About the Speaker

Special Thanks

My special thanks go to

Shpetim Xhemaili, Christian Stauß and Jan Grüne for

having supported me in driving the topic of using RPA in

internal auditing back at KPMG Germany.

ALSO Holding AG for giving me the opportunity and

platform to bring in my ideas for establishing a modern

internal audit function.

IBM and KPMG for having been great employers with

excellent colleagues before joining ALSO in 2018.

The IIA for giving me the possibility to share my personal

view on internal audit matters at this conference, in the

IT Guidance Committee and in the German Chapter.

Page 80: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

80 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

You look for a new job challenge?

Join my team in one of our European locations.

Job Description «Digital Auditor»

Design and create rule-based data analytics

focusing on adherence with internal guidelines,

effectiveness of internal controls, process efficiency and

compliance.

Perform audits of digital business processes

using Process Mining.

Automate audit procedures by means of

Robotic Process Automation (RPA) and

Machine Learning (ML).

Prepare and conduct audits across Europe

using technology-based auditing techniques.

Independently coordinate audits results and

recommendations with management.

Please send your application to: [email protected].

Page 81: Deploying Digital Labor in Internal Auditing by ... · Robotic Process Automation for Auditing, in: Journal of Emerging Technologies in Accounting, KC Moffitt, AM Rozario & MA Vasarhelyi,

81 Deploying Digital Labor in Internal Auditing by Introducing and Utilizing Robotic Process Automation

Justin Pawlowski

TELL US WHAT YOU THINK!

Evaluate this session right in the

IIA Conference App!

Not using the conference app?

Visit: ic.cnf.io to complete

your session evaluations.