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Department Safety Coordinator Training
Summer/Fall 2005
Welcome EH&S Associates
Topics
1. Risk Management & Workers’ Comp
2. Emergency Preparedness/ Emergency Management
3. Open Forum
YESTERDAY…
Injured UCSD campus employees were required to call the Workers’ Compensation office to report any work-related injury or illness, so the WC office could initiate the Report of Injury form.
Injured employees were also responsible
for informing their supervisor of the
injury/illness.
TODAY…
Employees will NO LONGER call the Workers’
Compensation Office to report their injuries.
(They are still welcome to call with questions)
EMPLOYEES ARE TO:
Immediately inform their supervisor of the injury, and
Complete the Incident Report form and FAX the form
to the Workers’ Compensation Office within 24 hours.
Immediate Notification
If completion of the form by the supervisor or medical provider will delay the form being faxed to the Workers’ Compensation Office within 24 hours – THEN
Initially fax the front page of the form (Employee Section) (Required information is a bold)
And then fax the completed form ASAP!!!
Patience Please…
While the Workers’ Compensation office is:
Educating the campus community of the changes (form and new reporting procedures)…
We will be in a state of flux and transition for a few
months
In a Perfect World
1. Employee is to obtain Incident Report form
hard copy from department downloaded from http://blink.ucsd.edu/go/workerscomp
and then complete the Employee Section of the form.
(If Employee is unable to initiate processing of Incident Reporting form, supervisor is to start the process and forward the form within 24 hours to the Workers’ Compensation Office.)
Perfect World- continued…
2. Supervisor completes the Supervisor Section
If no medical treatment is required at this time, the form is to be Immediately faxed to the Workers’ Compensation Office
858.534.5202
PW still continued…
If medical treatment IS required:
Employee should bring the form to the medical facility AND ask the physician to complete the MEDICAL SECTION
• Employee must then fax the completed form to the WC office IMMEDIATELY.
But what if….
get form?? get treatment??
What if the injured employee needs to seek medical treatment, but is unable to obtain “the form” prior to seeking medical?
What Should the Employee Do?
Go to Thornton Emergency Room and obtain medical treatment –
Thornton ER will have the forms available
Obtaining necessary medical treatment is the
1st PRIORITY!!
Then what?
If employee is able to return to work
after receiving medical treatment…
All parties should complete the form and then
fax it IMMEDIATELY to the WC office
858.534.5202
What if…
Employee is NOT able to return to work
after receiving medical treatment:
Employee must immediately notify the supervisor or departmental contact person to complete the form to the best of their ability, and
The supervisor or department must Immediately fax the form to the
WC office
858.534.5202
Rapid Reporting of Incidents…
Is absolutely key to assuring:
Good medical recovery (so authorization for further testing or treatment won’t be delayed)
Reducing lost days Overall costs Litigation
Risk Management:Blink-Based (Information) Resource
Risk Management is a division of EH&S On Blink click Safety tab, then Risk Management on the left http://blink.ucsd.edu/go/riskinsurance We have 32 different insurance programs we manage, some self insured some bought There is also automatic coverages and by request coverages Also included in our services are handling business Lawsuits and Subpoenas served to the University
UCSD Driver Responsibilities
All drivers of UCSD vehicles should receive this page (available on our Blink Page under Forms)
Risk Management can come to staff meetings and present this in about 20 minutes
Any drivers that have gotten into accidents should take this training or fleet service training as a retraining
There are two Staff Education courses that cover this material too (What you don’t know might bite you and Cars & Property: Your Personal Risks)
How To File A Fire or Flood Claim
Call Risk Management to report the incident as soon as possible
This page can be found on our Blink site under How to
Reimbursement may be available to recoup costs incurred
There are exclusions to the self insured property program and deductibles
If certain procedures aren’t followed, reimbursement may not be available
What To Consider WhenPlanning A Field Trip
This list is available on our Blink Site under How to Any activity off campus is considered a Field Trip Where are you going? How are you getting there?
Other precautions Waivers are necessary Deductibles may be charged to a department if not
planned properly and an incident occurs Risk Management can present this training at your
department
Indemnification Wording & Certificates of Insurance
Anytime we deal with an outside entity, whether coming on Campus or using their services, a High Value Purchase Order should be used
Purchasing will make sure Certificates are obtained and mutual indemnification wording is used
Departments may be responsible for incidents if Certificates and indemnification wording is one sided against The Regents i.e..-Truck rentals, Hotel rentals, Off
campus visits to locations, Caterers, Bus rentals, Equipment rentals, etc.
Agenda
Programs in Place Emergency Response Protocol What You Can Do To Prepare Initiatives/Next Steps
Programs Campus & Departmental Emergency Plans
Emergency Operations Center Policy Group After Hours Duty Responders HAZMAT Team Crisis Communications Department Emergency Action Plan
Regional Emergency Response and Emergency Supply Containers
Exercises and Training
Emergency Response Protocol During Normal Business Hours
C h a n ce llo r
V C B us in e ss A ffa irs
P D C h a in o f Co m m a nd
U C S D P D D isp a tch
Emergency Response ProtocolAfter Normal Business Hours
PD Dispatch
After Hours Duty Responder
Policy Group
EOC Management
Chancellor's Council
Recent EventsOctober 2003 Wildland Fires
What can you do to prepare?
Identify Department Safety Coordinator Emergency Action Plan: Address evacuation,
assembly areas, instructions on what to do during specific emergency situations (fire, earthquake, flood, bomb threat, etc)
Has your department “plan” been communicated to you?
Phone lists for faculty, staff & lab personnel Development of safety teams within your department Assemble emergency kits for home, work & car(s) Contact me for assistance with emergency plan?
Regional Emergency Response & Supply Containers Regional map on Blink
Regions vs. Zones CERT: Community (Campus) Emergency
Response Team Training held at UCSD in January Outreach to campus
Emergency supply containers Currently being refurbished, replaced &
restocked Locations Access after an emergency
Automatic External Defibrillators
AED Locations on campus CPR/AED Training
Initiatives/Next Steps Communicate Need for Preparedness, Raise
Awareness
- September as Campus Preparedness Month
- Development of CERT
-Assist DSC’s with Emergency Action Plans
- Automatic External Defibrillator (AED) Training
Conduct Emergency Exercise- Scheduled for Tuesday, November 15th , 2005
http://blink.ucsd.edu/menu/emergency
Emergency Response Field Exercise 8/20/2004
Prioritization of EH&S Web-Based Tutorials - August 2005I. Already Developed:
1. Ergonomics2. Hazardous Materials / Laboratories3. Hazardous Materials / Shop4. Bloodborne Pathogens
II. Current Priorities:
1. General Injury and Illness Prevention Program (IIPP)2. Back Safety3. Injury and Illness Prevention Program (IIPP) / Lab Safety for
Professionals (LSP)4. Medical Provider Network Training5. Fire Extinguisher Use
Department Safety Coordinator Certificate
The Department Safety Coordinator (DSC) Certificate is intended to improve workplace safety culture by enhancing human relation skills and knowledge, and by exposure to a broad array of Environment, Health, and Safety courses. The certificate focus is development of essential, safety leadership competencies such as facilitating, communicating, planning, goal setting, problem solving, and decision making.
Safety coordinators are designated by the department or work unit supervisor, manager or principal investigator; please visit the related Blink page to find out more about safety coordinators.
Enrollment eligibility: You are eligible to participate in this certificate if you currently provide safety coordinator duties to your department/work unit, or if you desire to improve leadership skills and knowledge in the area of occupational and environmental health and safety.
Certificate requirements: If you enroll in the certificate program, you are expected to take these courses:
Computer Ergonomics Hazardous Waste Training Risk Management: What Might Bite You Department Safety Coordinator Training Fire Extinguisher Training Environmental Stewardship
Model for DSC Resource Page on Blink
Terminology
DSC- Department Safety Coordinator Lower hazard, non-shop/studio, non-lab/research
ASC- Area Safety Coordinator Higher hazard, shop/studio, lab/research
DSO- Department Safety Officer Official department capacity; professional ASC/DSC
Medicine Bioengineering Pathology Physics Chem/Biochem SIO Biological Sciences
Good Fortunes
