Department of Water Resources (DWR)

Emergency Response Subcommittee

SEMS/NIMSPosition Specific Training

Planning SectionGeographic Information System

(GIS) Specialist

Housekeeping

Bathroom

Fire Alarm, exit

Ask question as we go along Reserved the right to “go off line”

This is your training

Common Acronyms

ArcGIS, ArcMap 10 sp 3Emergency Response (ER)Emergency Services (ES)Geographic Information System (GIS)Incident Command Team (ICT)National Incident Management System (NIMS)Standard Emergency Management System (SEMS)

GOAL FOR TODAY

Understand the GIS role in the SEMS structure during an emergency

Products that will be expected (24 hr clock)

Tools that are available

How to use those tools

Introductions

Emergency Response SubcommitteeStudentsGive your: Name Position How long in DWR Have you worked an emergency Did you bring questions with you?

SEMS NIMS REVIEW

Standardized EmergencyManagement System (SEMS)

• A framework for coordinating emergency response in California

• Utilizes the Incident Command System originally developed by fire agencies for managing wildfire response

SEMS Organization

MANAGEMENT

OPERATIONSPLANNING /

INTELLIGENCELOGISTICS FINANCE /

ADMINISTRATION

Planning / Intelligence Functions

• Collect/analyze information• Develop situation reports• Action Planning• Advance Planning• Technical Specialists• Demobilization

Agency Roles & Responsibilities

DWR’S ROLE

DWR’s Role: Emergencies

• Emergencies are declared by local, county (OA) or the State (Governor), not DWR or NWS

• DWR and NWS do not order evacuations• The FOC provides public warnings & technical

assessments for emergency managers, law enforcement and government agencies

• The FOC provides public information to the media and citizens

DWR Emergency Response Priorities

Protect life, property, and infrastructure

Protect water quality and water supply

Protect the environment

Flood Operations Organizational Concept

Flood Alerts and Activation

Flood Alert is declared by the Flood Operations Branch Chief due to:• Forecasts of sustained storm patterns and

resulting flood potentials• Need for coordinated field operations• Technical assistance requests from local

agencies• Activation of local / regional emergency

operations centersA Flood Alert is what “activates” the FOC under SEMS up to 24 hour operation

Flood Alerts and Activation

Flood Mobilization is declared by the Flood Operations Branch Chief when the FOC needs additional:

Personnel

Equipment

Material

Financial resources

Nothing Ever Happens

• Fall 2007 – Southern California wildfires• July 2008 – Mud/debris flows – Inyo County

Mud Flow• January 2009 – Medford Island Levee repair• August 2009 – Ship soft grounding – Bradford

Island • October 12-13, 2009 – Columbus Day Storms• Golden Guardian Exercise 2010/2011• F-CO Exercise 2009/2010/2011

EMERGENCY RESPONSIBILITY

EMERGENCY RESPONSIBILITY

You are on an “on call” list

Know your ICT Director and team members

Know the area of responsibility your ICT will cover, i.e. South San Joaquin, N Sac

PREPARATION

“To go” box in trunk of car

“To go” box at office

Checklist handout

Phone numbers

REPORTING TO THEINCIDENT COMMAND TEAM

or INCIDENT COMMAND

CENTER

INCIDENT COMMAND

• Report to the Plans Chief or ICT Director• Prepare your work area

• Are you in a trailer or truck• Set up laptop, printer

• IT Support• ICT member or FOC

• Time sheet, ICT forms (page 26)

INCIDENT COMMANDGIS WORKSTATION

• No connectivity for 12-72 hrs• Laptop or stand alone GIS license• External drive or thumb drive• “To go” box with food, clothes• “To go” box with office supplies

WAR STORIES

Emergency Response

• Jane Schafer-Kramer – ICT experience• Jones Tract• Exercises - Golden Guardian

• Jon Mulder• ICT experience• GISS Training

GIS Role and Responsibility

• DWR Incident Command System Field Operations Guide 420-1

• Planning Section (page 18)• 24 hour clock (page 28)

ROLE AND RESPONSIBILITY

• DWR GIS Standards Operating Guidelines (SOG) (Draft)

• General review of chapters• Maps required will be:

• Transportation Map• Incident Briefing Map• Incident Action Plan

Approved map or maps here

Approved map or maps here

Break

Incident Data Management

GIS Tools, Introduction and Review

• External drive – DSS Check out process, data:• ISO 19• DWR SOG Chapter 4 Matrix• PDF Map Books

• Levee Locator• FTP Site • You bring thumb drive, base map

Incident Data Updates to FOC• Field data

• Stand alone computer• External Drive – DSS check out process• Load thumb drive

• Incident Geodatabase• Process for developing a geodatabase shell• Editing geodatabase shell• Send updates to FOC by FTP site

FTP

• Handout with details• Log on to Filezilla• Incoming and outgoing

Levee Locator

• How to use it• Demo• Incoming and outgoing

GIS SPECIFIC TOOLS

• External Drive • Templates• Symbol styles

Map Production

GIS Tools Introduction

• External drive• ISO 19• Chapter 4 Matrix

• Common Base map data & CLD• Map templates, symbols• You bring thumb drive, base map

GIS Tools Introduction

• Spatially Referenced PDF• Demo

• Common Operating Picture• Demo

GIS ANALYSIS

• DWR Responsible for People and Property• After you have been on the incident a while you

need to understand how to:• Create buffer within ½ mile of levee• Draw an inundation area• Respond to special requests

Lunch

Communications Trailer Tour

Map Production

ICT GIS

• Goal: Produce Two Maps• Handout Chapter 6• Review basic data, elements

• Hook up external drive• Use stand alone GIS License• Produce Maps for ICT

IAP Map Exercise• Goal: Produce an IAP Map

• Handout Chapter 6• Review basic data, elements

• North arrow• Incident Name• Legend• Title • Date, time and author or ICT#

• Hook up external drive• Produce Map for ICT

Break

Map Production

Transportation Map Exercise

• Goal: Produce a Transportation Map• Handout Chapter 6• Review basic data, elements

• North arrow• Incident Name• Legend• Title • Date, time and author or ICT#

• Hook up external drive• Use stand alone GIS License• Produce Map for ICT

Break

GIS Toolbox

External drive Map books

Handouts DWR Incident Command System (2005) GIS Standard Operating Procedures on

Incident

Future GIS Plans

Where do we go from here We need your input and suggestions

Training plansGeodatabase

Future?

GIS Desk ReferenceBuild library – Templates in 10GIS TrainingAdopt standards for Flood EmergenciesQuestions to answer Do a survey to find out who has GIS skills

and at what level?

Did We Meet Our Goals?

Understand the GIS role in the SEMS structure during an emergencyProducts that will be expected (24 hr clock)Tools that are availableHow to use those tools

Questions and Answers

Open to all

ToolsCalifornia Levee And Stream Information System (CLASIS) viewer FloodERhttp://cdecgis.water.ca.gov/clasisFloodplain Managements viewer:

http://cdecgis.water.ca.gov/flooder

Cal Atlas, DWR Image Server, Jane, Joel, HarryNorthern Region, GIS PortalGIS Standard Operating Procedures on Incidents (PMS 936- NFES 2809)Directory of Flood Officials DWR Oct 2010

Flood Center (916) 574-2619 flood_center@water.ca.gov

Recorded Conditions and Forecasts (800) 952-5530 Public CDEC access - http://cdec.water.ca.gov Agency access - http://cdec4gov.water.ca.gov

Call (916) 574-1777 to Apply Web Cast Weather/Hydrology Briefings

wx_webcast-request@water.ca.gov Directory of Flood Officials and Emergency Phone

Cards:

Wendy Stewart (916) 574-2619 or wstewart@water.ca.gov

State-Federal Joint Flood Operations Center

Tools

Confronting Catastrophe: A GIS Handbook, Esri Press FloodSafe GIS Standards (Nov 2009)Flood Emergency Operations Manual

State-Federal Operations Manual February 2002

Common Operating Picture (Public and Intranet) http://cop.resources.ca.gov/cop_public/Default.aspxCDEC

Weather and Operations Briefings

• Seasonal weather briefings during stormy weather

• Operational briefings added during FOC activation

• Reservoir operations conference calls• Joint media conferences and briefings• FOC facilitates coordinated operations

River Stages DefinedTypical Non-Leveed Stream

Typical Leveed Stream