Department of Sport, Arts and Culture Northern Cape Vision A prosperous and empowered Province united in the advancement of its sport, heritage and culture

Department of Sport, Arts and CultureNorthern Cape

Vision

A prosperous and empowered Province united in the advancement of its sport, heritage and

culture


Mission

Our mission is to serve the people of the Northern Cape, especially the poor by promoting, protecting and developing sport and the diverse culture and heritage of our Province and at the same time be

catalysts in capacity building programmes and other activities thereby entrenching nation building and

social cohesion.


Core Functions•To create a nurturing environment for the development and promotion of our unique artistic, cultural and linguistic diversity.•To create a nurturing and conducive environment in which all the inhabitants of the Northern Cape can reach their full potential in sport and recreation.•To foster the conservation, identification, protection and sustainable use and understanding of the natural and cultural heritage of the people of the Northern Cape.•To ensure good governance and accountability in governmental bodies through the sound management of corporate records information resources.•To strive as an agent for development through the rendering of library and information services thus creating educational and recreational opportunities.•The management and maintenance of a good and clean administration.•To advance nation building and to effect moral regeneration in the Northern Cape through all our programmes.


Expenditure Summary2003/04 – 2005/06

(10,000)

-

10,000

20,000

30,000

40,000

50,000

60,000

70,000

R'0

00

Total Budget 51,844 53,014 62,056

Expenditure 47,345 48,930 61,509

Variance (4,499) (4,084) (547)

% over/under spend 8.7% 7.7% 0.9%

2003/2004 2004/2005 2005/2006


First Quarter 2006/2007Capital and Conditional Grant Expenditure

-

2,000

4,000

6,000

8,000

10,000

12,000

R'0

00

Budget 2006/07 10,226 6,200

Q1 Actual Expenditure 8,163 447

% of Budget Spent 79.8% 7.2%

Capital Expenditure Conditional Grant Expenditure

Mayibuye Multi-Purpose Sport & Cultural CentreGaleshewe, Kimberley

Mayibuye Multi-Purpose Sport & Cultural Centre

•An amount of R40 million over 4 years was earmarked for the construction of the Mayibuye Centre commencing 2003/2004.

•The project will be completed during the current financial year (06/07).

•The Centre will host a variety of activities and projects across numerous disciplines, including the performing arts, crafts, language development, sport and a host of training and development initiatives.

•Upon completion the Centre will consist of an arts centre; an education centre; sport centre (including a gym) and a caretaker’s house.


Capital Expenditure onMayibuye Centre, Galeshewe, Kimberley

2003/04 – 2005/06

(7,000)(5,000)

(3,000)(1,000)1,0003,000

5,0007,0009,000

11,000

13,00015,000

R'0

00

Budget 10,000 7,534 13,848

Expenditure 3,507 3,801 14,573

Variance (6,493) (3,733) 725

2003/2004 2004/2005 2005/2006

Mayibuye Centre

Reasons for underspending

2003/2004:(R6,493,000)The project ran into unexpected geological problems (site work tender). The top layer of soil had to be removed and replaced by a more geologically stable substance. This resulted in the project being delayed by some time.An amount of R3,734,000 was approved as a rollover to 2004/2005.R2,759,000 was surrendered to the Provincial Treasury.

2004/2005:(R3,733,000)There were delays in the awarding of the construction tender. The contract to construct the facility was awarded to Kopanya Joint Venture in September 2004. Problems were then experienced in securing guarantees for the contract. These were eventually secured and construction commenced in the last quarter of 2004/2005.Rollover of the unspent amount of R3,733,000 to 2005/2006 was requested and approved.An amount of R6,200,000 was suspended from the Mayibuye Centre due to the implementation of Provincial cost containment measures.

As the project is a contractual obligation the surrendered and suspended amounts would need to be factored in at the end of the project.


Mayibuye Centre Expenditure2006/2007

10,000 8,109

28,332

18,332

-

5,000

10,000

15,000

20,000

25,000

30,000

R'0

00

Budget 10,000

Q1 Actual Expenditure 8,109

Expenditure at end of year 28,332

Variance at end of year 18,332

2006/2007 financial year

Reasons for projected shortfall:

It is projected that the shortfall at the end of the project will amount to R18,332,000.

This shortfall is due to the following:

•An amount of R2,759,000 unspent in 2003/2004 was surrendered to Provincial Treasury.

•An amount of R6,200,000 was suspended from the 2004/2005 Mayibuye Centre budget due to Provincial cost containment measures.

•Geological problems on site.

•Delay in awarding of construction tender.

•Problems in securing guarantees by successful bidder.

•Cumulative effect of underspending in preceding years.

•Shortcomings in financial planning in relation to project cycle.

Mayibuye Centre

2006/2007

R’000 BudgetProjected

ExpenditureProjected Shortfall

Mayibuye Centre 10,000 28,332 18,332


Conditional Grant Report

First Quarter

2006/2007


Sport & Recreation Siyadlala Mass Participation Programme (MPP) Conditional Grant Spending

2004/05 – 2005/06

-500

0

500

1,000

1,500

2,000

2,500

3,000

R'0

00

Allocation 1,000 2,640

Expenditure 999 2,492

Variance (1) (148)

% Spent 99.9% 94.4%

2004/2005 2005/2006


Summary of MPP Conditional Grant 2004/2005• The Siyadlala Mass Participation Programme was introduced in the

2004/2005 financial year and R1m was allocated as a conditional grant. • Hubs were established in the 5 Districts and 34 coordinators employed on

contract.

2005/2006• In 2005/2006 the conditional grant allocation increased from R1m to

R2.64m. • Hubs were increased from 5 to16 servicing 14 local municipalities.

• Number of sport codes increased from 7 to 12 and coordinators from 34 to 75.


Summary of MPP Conditional Grant(contd)

• For the current financial year (2006/2007) the budget was increased with the inclusion of School Sport Mass Participation Programme.

• Province received R6.2m of which R5m is allocated to Siyadlala MPP and R1.2m to School Sport MPP.

• The programme has been extended to all 27 local municipalities in the Province and hubs have increased from 16 to 30.

• All 30 hub coordinators are employed on 1 year contract (not departmental staff) thus creating more jobs for the youth.

• More than 150 jobs have been created for the 2006/2007 financial year to implement the Siyadlala MPP.

• School Sport MPP is implemented in 35 schools (19 Primary and 16 High schools).

• 35 coordinators are employed on 1 year contract to implement the programme in all identified schools.


Monitoring & Management(Siyadlala & School Sport MPP)

• For this financial year 7 district coordinators are appointed to assist in the supervision and monitoring of the programmes in the districts.

• All hub coordinators are contracted workers and based in the

communities were service delivery takes place. • Five district Recreation Councils will be established in 2006/07

throughout the Province to assist with the monitoring process. • The Recreation Councils will be the direct link between civil society

and the Department.

• Reporting procedures are also well defined with clear time frames.

• MMIS (Management Monitoring Information System) is one of the best monitoring tools for the programme and complements the business plan.


Sport & Recreation Mass Participation Programme (MPP) Conditional Grant

MTEF Allocations

-

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

9,000

R'0

00

School Sport MPP 1,200 1,920 3,000

Siyadlala MPP 5,000 5,000 5,000

TOTAL MPP CG 6,200 6,920 8,000

2006/2007 2007/2008 2008/2009


MPP Conditional GrantFirst Quarter 2006/2007

-400

-200

-

200

400

600

800

1,000

R'0

00

Q1 Budget 384 416 800

Q1 Expenditure 158 289 447

Variance (226) (127) (353)

% of Q1 Budget 41.1% 69.5% 55.9%

School Sport MPP Siyadlala MPP TOTAL MPP CG


MPP Conditional GrantFirst Quarter 2006/2007

-

1,000

2,000

3,000

4,000

5,000

6,000

7,000

R'0

00

2006/2007 Budget 1,200 5,000 6,200

Q1 Expenditure 158 289 447

% of Budget 13.2% 5.8% 7.2%

School Sport MPP Siyadlala MPP TOTAL MPP CG

Siyadlala MMP Conditional GrantKey Performance Indicators

First Quarter 2006/2007

OBJECTIVESQ1

TARGETSQ1

ATTAINED

Number of people trained in sport and recreation administration

6 0

Number of coaches trained 18 0

Number of referees trained 8 0

People trained in events management 6 0

People trained in first aid 6 0

People trained in life skills programme 6 0

Participation in the programme 42,000 12,040

People joining the programme 7,000 3,200

Number of recreation clubs formed 10 0


2006/2007 First QuarterReasons for underspending & under delivery

(Siyadlala MPP)

• Delays in the appointment of coordinators hampered service delivery and affected the cash flow and attainment of the Key Performance Indicators as reflected in the Provincial business plan.

• Delays with the finalisation of the employment contract for

coordinators delayed the appointment process of coordinators. Contracts finalised end of June 2006.

• The cost of procuring sport equipment necessitates that

tender procedures in line with Supply Chain Management Framework have to be followed.

School Sport MMP Conditional GrantKey Performance Indicators

First Quarter 2006/2007

OBJECTIVESQ1

TARGETSQ1

ATTAINED

Number of schools involved 18 35

Number of educators, volunteers & coaches involved

81 136

Number of learners involved 1,200 478

•Schools involved were extended from 2 districts to 4 districts.

•The late appointment of sport assistants was the reason for not achieving the target of registered learners involved in the programme.

•School Sport MPP business plan and blueprint only finalised June 2006.


Strategies to increase spending and reach MPP performance targets

• Additional funds will be directed towards training of 30 additional coordinators targeting 10,500 community participants.

• Gymnaestrada and indigenous games will be extended from 9 to 30 hubs.

• Additional sport equipment will be procured to cater for the above extensions.


MPP Conditional GrantProjected Expenditure as at end of Quarter

2006/2007

-

1,000

2,000

3,000

4,000

5,000

6,000

7,000

R'0

00

Expenditure 447 2,188 4,558 6,200

2006/07 Budget - - - 6,200

Q1 Actual Q2 Projected Q3 Projected Q4 Projected


Challenges• Managers for both Siyadla MPP and School Sport MPP are not on the same level

in all provinces. • Lack of permanent staff dealing with MPP affects service delivery and spending

which contributed to the underspending in the first quarter • Lack of facilities in some municipalities is a major challenge.• Lack of office space for hub coordinators affects the monitoring and proper

administration of the programme.• Lack of agreements with some municipalities delay the implementation of the

programme.• Lack of exit strategy and sustainability plan for coordinators remains a serious

challenge.• No national uniform marketing plan in place for the programme.• Integration with other existing youth programmes in the Province is a challenge.

• Additional funding for school sport especially in relation to the cross boundary issues (50,877 learners and 184 schools were integrated into the Northern Cape from North-West Province).


Recommendations

• National should meet with Provinces to discuss capacity and organisational structure.

• Sport and Recreation South Africa to drive advocacy programme to promote the programme (TIC, MINMEC).

• Permission be granted to provinces to fund permanent posts from the

conditional grant (SRSA and National Treasury to include this in the grant framework).

• SRSA consult with SALGA in relation to signing of cooperation agreements

with municipalities and give logistical support to the programme. • Department of Education to develop a campaign mobilising SGB’s to

support the School Sport MPP (Schools to provide logistical support to all contracted coordinators such as office space, telephone, fax, copiers, access to schools, etc.


The End

Thank You!

Documents

Department of Sport, Arts and Culture Northern Cape Vision A prosperous and empowered Province united in the advancement of its sport, heritage and culture