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Department of Public Service and Administration (DPSA). Management Information 18 March 2008. Sources. PERSAL MIS Dumps Function 7 Power Stats and Workfiles BAS Vulindlela Current History Downloads Departmental Systems & Reports. Target Group. DG/HOD’s Heads cooperate services. - PowerPoint PPT Presentation
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Management Information
18 March 2008
Department of Public Service and Administration
(DPSA)
Sources
PERSAL MIS Dumps Function 7 Power Stats and Workfiles
BASVulindlela
Current History Downloads
Departmental Systems & Reports
Target Group
DG/HOD’sHeads cooperate services
PMW System FRAMEWORKS
YS
TE
M
Indicator framework
Public Management Watch J une 2007
Turnover Rate Prof and Managers
Turnover Rate Rest
Replace- ment Rate Prof and Managers
Replace- ment Rate Rest
Prof & Managers Vacancy Rate
Vacancy Rate Rest
Average period in months of post vacant
% post of filled additional
% of post filled out of adjustment
Average days vacation leave credits
Average days sick leave credits
6% 5% 6% 5% 6% 5% 8% 7% 7% 8% 0%9% 6% 90% 90% 20% 15% 6 4% 10% 10 15
13% 10% 70% 70% 40% 35% 9 10% 20% 20 36
1.90% 4.8% 622% 71% 11.4% 11.7% 12.47 18% 30.6% 30.07 34.526.83% 5.4% 164% 46% 30.7% 21.0% 9.97 0% 25.5% 29.30 34.86
12.50% 13.9% 207% 221% 28.8% 23.6% 7.51 7% 28.2% 22.11 34.706.83% 8.4% 150% 26% 42.1% 17.4% 15.55 0% 23.0% 33.62 34.975.11% 8.0% 324% 103% 31.9% 32.3% 25.51 33% 13.9% 26.73 35.073.75% 5.2% 127% 64% 38.5% 43.7% 14.60 6% 49.7% 30.24 35.117.82% 6.0% 260% 135% 21.7% 15.6% 13.08 1% 5.8% 19.59 34.227.98% 5.9% 142% 294% 39.0% 26.3% 14.05 10% 6.9% 22.47 34.13
11.91% 9.4% 116% 41% 56.9% 24.4% 8.00 13% 13.5% 30.75 34.7911.80% 10.3% 114% 58% 59.3% 27.3% 8.01 20% 15.8% 33.13 47.268.55% 3.7% 87% 74% 56.9% 33.3% 5.96 0% 80.7% 23.29 33.929.86% 15.6% 257% 127% 36.8% 38.9% 16.96 1% 1.6% 20.81 34.29
13.38% 14.9% 116% 87% 24.0% 18.7% 9.38 7% 10.5% 20.98 33.832.22% 2.2% 18% 1375% 43.2% 40.0% 16.06 6% 15.2% 29.09 34.17
Organisational structures
Leave administration/
utilisationStaff movement
Weight
Range
Indicator Framework (cont)
Public Management Watch J une 2007
Score
% Termi- nations back- dated
Average period of back- dated termi- nations
Comp of employ
Goods and
services
Audit outcome 2005/06
Audit outcome 2004/05
Total Score
5% 5% 8% 5% 10% 4% 100%8% 1.00 -5% -5% 0.3
18% 3.00 5% 5% 0.5
13% 2.78 0.8% 13.7% 2.00 1.00 0.48 3% 2.50 -0.1% -3.9% 1.00 3.00 0.40 9% 2.56 -0.8% 0.0% 2.00 1.00 0.46
17% 3.92 0.3% 2.3% 3.00 3.00 0.61 2% 2.56 -2.4% 0.5% 1.00 1.00 0.37
24% 3.17 -0.2% 10.5% 1.00 1.00 0.55 10% 2.71 0.1% 0.0% 1.00 1.00 0.21 4% 2.43 0.1% 0.0% 1.00 2.00 0.33 7% 2.88 -1.3% 0.0% 1.00 2.00 0.46 7% 2.71 -1.0% 0.0% 3.00 3.00 0.61
11% 2.50 0.8% 2.9% 2.00 2.00 0.41 6% 2.33 2.7% 0.0% 1.00 2.00 0.37 6% 2.71 0.9% 0.5% 1.00 1.00 0.45
21% 3.50 0.0% 0.0% 2.00 2.00 0.57
Audit outcomes Workflow Expenditure
Overall score
Inter-relatedness of indicators
Vacancy rate compared with the projected expenditure on compensation
-20.0%
-10.0%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
Prof & Managers Vacancy Rate
Vacancy Rate Rest
Comp of employ
Departmental AnalysisAnalysis of turnover for departments
0.00%
2.00%
4.00%
6.00%
8.00%
10.00%
12.00%
14.00%
16.00%
Turnover RateProf and
Managers
Turnover RateProf and
Managers
Turnover RateProf and
Managers
Turnover RateProf and
Managers
Turnover RateProf and
Managers
Turnover RateProf and
Managers
Turnover RateProf and
Managers
Dec 05 Mar 06 June 06 Sept 06 Dec 06 Mar 07 June 07
Dept 1
Dept 2
Total
Trends analysis 2005 till 2007 – Total RSA
0.0%
5.0%
10.0%
15.0%
20.0%
25.0%
30.0%
35.0%
40.0%
45.0%
Turnover Rate Prof andManagers
Turnover Rate Rest Prof & Managers VacancyRate
Vacancy Rate Rest % Termi- nations back-dated
Dec 05
Mar 06
Jun 06
Sept 06
Dec 06
Mar 07
Jun 07
Sept 07
Trend analysis – Sector/Prov
Turnover by sector
8.6
9%
7.9
8%
8.6
8% 1
1.4
0%
9.1
5%
13
.67
%
7.2
0%
11
.25
% 13
.59
%
7.4
1%
12
.41
%
12
.13
%
9.1
%
19
.8%
3.8
%
15
.0%
8.8
%
8.8
%
8.0
%
33
.7%
7.0
%
13
.4%
7.4
%
7.9
%
0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
35.00%
40.00%
Turnover Rate Prof and Managers Turnover Rate Rest
Trend analysis – Sector/Prov
Vacancy rate and length of vacancies
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
-
5.00
10.00
15.00
20.00
25.00
30.00
35.00
Prof & Managers Vacancy Rate Vacancy Rate Rest Average period in months of post vacant
Department of Public Service and Administration (DPSA)
Thank You
Solutions
Mezzanine6 Discussion areas2 areas per topic
Short term systems changes Management of systems Management Information
Summary of challengesDiscussion on solutions
Way forward
Documentation of workshop – 2 weeksDistribution of document – 2 weeksEstablishment of sub committees – 3
weeksImplementation of solutions - ongoingReport on progress on implementation to
July 2008 Cabinet Lekgotla
Thank You
