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DEPARTMENT OF LOCAL GOVERNMENT
OVERSTAND MUNICIPALITY
REGIONAL MONITORING TEAMS
MUNICIPAL GOVERNANCE REPORTS FOR THE PERIOD ENDED JUNE 2012
Table of Content
1. Introduction ....................................................................................................................... 2
2. Departmental Diagnostic Report ................................................................................... 2
2.1 Municipal Governance ................................................................................................... 3
2.2 Public Participation .......................................................................................................... 3
2.3 Municipal Communications ............................................................................................ 4
2.4 Municipal Support ............................................................................................................ 5
2.5 Specialised Support .......................................................................................................... 6
2.6 Integrated Development Planning ................................................................................ 6
2.7 Municipal Infrastructure ................................................................................................... 7
2.7.1 MIG Allocation and Expenditure .................................................................................... 7
2.7.2 Water and Waste Management .................................................................................... 8
2.7.3 Technical Institutional Leadership ................................................................................ 10
2.7.4 Level of Capital Expenditure ......................................................................................... 11
2.7.5 Repairs and Maintenance ............................................................................................ 11
2.7.6 Unaccounted-for Water ................................................................................................ 12
2.7.7 Project Finance ............................................................................................................... 12
2.8 District and Local Performance Monitoring ................................................................ 14
2.9 Service Delivery Integration .......................................................................................... 15
2.9.1 Thusong Centres ............................................................................................................. 15
2.9.2 Thusong Mobiles .............................................................................................................. 17
2.10 Community Development Workers .............................................................................. 17
2.11 Risk Reduction ................................................................................................................. 18
2.12 Disaster Management Fire Services ............................................................................. 18
1. Introduction
The key objective of this report is to maintain a central source of information centred on the
municipalities’ operations across directorates and to make that information readily accessible
on an on-going basis.
In addition it should be used as a tool to encourage, facilitate and structure interactions
between Directorates on qualitative issues that are related to the municipality.
2. Departmental Diagnostic Report
This section contains the review of the overall municipal governance performance of the
Municipality from the Department of Local Governments perspective. Each directorate has
provided context to their identified indicators followed by findings and appropriate support or
recommendations.
2.1 Municipal Governance
Following the local government elections the Municipality is politically stable, as a result of one
political party having an outright majority. The council seats are distributed as follows: DA – 15,
ANC – 9 and NICO (National Independent Civic Organisation – 1. There were no vacancies
within the composition of the Council during the period April to June 2012.
The Municipality had three (3) Council meetings for the period under review, which is in line with
the requirements of at least 1 Council meeting per quarter. A comprehensive system of
delegations is in place and has been confirmed on 25 May 2011. The municipality has adopted
a Roles and Responsibility framework in terms of s53 of the Systems Act.
No councillors were fined for non-attendance or failing to remain in attendance at council
meetings and this bodes well for the functioning of the municipal council. All councillors
submitted their declaration of interest forms which is in line with Item 5 of the Code of Conduct.
No councillors at the municipality are in arrears for rates and taxes and no breaches of the Code
occurred in this period. No allegations of fraud and corruption were reported in accordance
with s32(6) of the MFMA.
Four (4) litigation matters were reported that the Municipality is currently involved in which it is
cited as Defendant or Respondent. the most significant being the dispute with the SALA Pension
Fund which effects many municipalities.
Key Challenges / Additional relevant information
None
Support Initiatives
None
2.2 Public Participation
Performance Management
Public Participation is a key performance area for the municipality. The municipality reported
that management is responsible for public participation and has been included as a key
performance indicator in the performance agreement of senior management. The municipality
has no dedicated staff for public participation and ward committees; however three area
managers and the support staff are taking care of public participation and ward committees.
Ward Committee Budget and Expenditure
The municipality reported that they budgeted an amount of R250 000.00 for public participation
from their own revenue, and has spent an amount of 226 900.00 forward committee activities for
this financial year. The municipality did not receive a budget from the Municipal Systems
Improvement Grant (MSIG).
Status of Ward Committee and Public Participation Policies
The municipality reported that the Public Participation and Ward Committee Policies were
reviewed and adopted by Council on the 29 February 2012 and will be implemented on the 1
July 2012.
Ward Committee Functionality
The municipality reported that 13 ward committees are functional in line with the provincial ward
committee functionality indicators. Ward committee meetings are held monthly and three
meetings were held by each ward committee in this quarter with the agendas and the minutes
of meetings available on request.
The Ward Committee Accountability and Communication has been implemented.
Key Challenges/ Additional relevant information
No challenges were reported by the municipality
Support initiatives from the Department
The Public Participation Directorate, the IDP Directorate and the municipality is currently in a
process planning training for IDP and Budget processes for ward committees.
Recommendation
The municipality should develop the ward operational plans in line with the special grant for
ward committee activities
2.3 Municipal Communications
Overstrand Municipality has a dedicated communications unit reporting to the Director:
Management Services. The unit comprises one (1) Manager: Communications and one (1)
Communications Officer. The unit is situated within the Directorate: Management Services and is
furthermore responsible for officials in the Mayor’s Office, which includes a personal assistant and
a receptionist/typist.
The Municipality has a Communication Strategy that is revised and adopted annually. The
current strategy was adopted in August 2011 and will be revised for adoption by August 2012.
The Municipality also has a Communication Policy that is currently in draft form.
A Language Policy was developed and adopted in November 2008. The Language Policy is
currently being implemented.
Overstrand Municipality has a dedicated communication budget of R2,5 million for the
2011/2012 financial year. The Municipality participates in the District IDP/LED Forum and has
consistently submitted the bi-annual Municipal Communication Reporting Templates.
Recommendations / way forward
Refreshment courses and/or industry knowledge sharing opportunities be provided to the
official(s) responsible for the communications portfolio.
Revise the draft Communication Strategy and finalise for adoption by August 2012.
2.4 Municipal Support
Organizational Design
The position of the Municipal Manager is filled and his employment contract commenced on 01
January 2012 and expires on 31 December 2016. The Municipality have a total number of 7
approved section 57 posts which are filled. The Department received all employment contracts
and performance agreements for 2011/12 of the section 57 managers.
Performance Management System
The Municipality has a functional Performance Management System in place and was
approved and adopted by Council on 26 November 2008. The PMS has been fully implemented
at organisational, S57, middle management and to all other staff. The Ignite electronic system is
being used. Revision of their PMS has been implemented in two phases; 2010/2011 for senior
executive and senior managers (supplemented by a training programme to equip managers to
effectively implement to the other staff); and 2011/2012 for all other staff.
Valuation Appeals Board
The Municipality has a functional Valuation Appeal Board established in terms of Section 56 of
the Local Government: Municipal Property Rates Act 6 of 2004. The term of office of members of
the Valuation Appeal Board is for four years from 1 August 2008 until 31 July 2012. The
department is currently in process of appointing new members for the next term.
Training
In terms of the Skills Development Act of 1998 and SETA’s grant regulations regarding monies
received by a SETA and related matters dated 18 July 2005, the municipality must submit a
Workplace Skills Plan (WSP) on or before 30 June each year. The Municipality has complied with
this requirement and confirmation was received from LGSETA.
The Phase 3 Training programme for Councillors in the District will only commence during the
second quarter. The training programme on “Presiding Officer and Initiator training” for the
District is scheduled to take place during the second quarter.
Key Challenges
None
Support initiatives provided to the Municipality
None
2.5 Specialised Support
No interventions
2.6 Integrated Development Planning
Overstrand Municipality is consistent in maintaining a high level of strategic planning. The hands-
on participation in IDP matters by their Section 57 Managers and skilled senior staff is largely
responsible for this desirable outcome. Overstrand Municipality’s interaction with its counterparts
in the region offers a valuable platform for knowledge-sharing.
Constantly improving the delivery of basic services and the maintenance of the infrastructure
have been indicated as matters that are receiving ongoing attention in Overstrand.
To embed good governance practices Overstrand Municipality places great emphasis on
sound municipal administration, as well as effective communication internally and externally.
Key Challenges/Additional relevant information
The key development priorities that have been identified in Overstrand’s IDP relate to securing a
safe and healthy environment through effective disaster- and environmental management, as
well as social upliftment through the creation of an environment conducive for economic
development and developing strategies linked to projects for marginalised groups.
In order to optimize its financial resources, the municipality has earmarked the following
interventions and goals, i.e. the development of a feasible cash and investment strategy,
maintaining a good credit rating, reducing the level of outstanding consumer debts, and to
maintain a healthy cash flow.
Support initiatives provided to municipalities
While no specific request for support from an IDP perspective has been highlighted by the
municipality, the provincial IDP Directorate has attended the Overberg District’s workshops
which serve as a platform for knowledge-sharing and where possible gaps and needs across the
region are tabled.
2.7 Municipal Infrastructure
2.7.1 MIG Allocation and Expenditure
A technical expert from DBSA, through the DBSA/Western Cape Department of Local
Government Memorandum of Understanding, has assisted the municipality with the
implementation of MIG projects since 1 October 2011.
The Directorate of Municipal Infrastructure was involved with the MIG projects from registration
and conducted site visits and municipal engagements to monitor progress and provide support.
The Directorate of Municipal Infrastructure also hosted monthly MIG provincial monitoring
meetings to monitor progress on the MIG implementation at the Municipality.
The DCoG benchmark for accumulated MIG expenditure up to June 2012 is 100% of the MIG
allocated amount of R 13 971 000 to the Municipality. The Municipality achieved 100% MIG
expenditure of R 13 971 000 and is therefore complying within the national benchmark of
expenditure.
The following table indicates which projects were implemented during the year up to June 2012.
Town MIG Allocation
2011/2012
Rehabilitate gravel roads, Hawston, ( 227 RDP houses
Phase I)
R 3 093 982
Rehabilitate Swimming Pool Zwelihle, Mount Pleasant R 886 778
Upgrade Waste Water Treatment Works Ph1,
Hermanus
R 6 897 807
Rehabilitate Water Treatment Plant, Hermanus
(Preekstoel)
R 1 822 326
Rehabilitate WWTW, Gans Bay
New Bus/Taxi Route, Overhills, Kleinmond R 27 679
New Bulk Storm water pipeline, Overhills, Kleinmond R 850 478
New Street lighting, Overhills, Kleinmond R 391 950
R 13 971 000
Notes:
1. The rehabilitation of gravel roads in Hawston is 100% completed.
2. The rehabilitation of the swimming pool in Zwehlile is % completed. Final completion should
be by end-February 2012.
3. Construction work on the Waste Water Treatment Works at Mount Pleasant in Hermanus is
progressing well – 95% completed - and should be completed by 3 September 2012.
4. Construction work on the Preekstoel Water Treatment Works is 85% completed and should be
finally completed in July 2012.
5. The Gansbaai WWTW has been completed some time ago. Retention money was paid out
to the Contractor.
6. The new bus/taxi route in Overhills at Kleinmond is completed.
7. The new bulk water storm water pipe line in Overhills at Kleinmond is completed.
8. The new street lighting in Overhills at Kleinmond is completed.
Key Findings
The Overstrand Municipality has reached 100% of MIG expenditure of R13 971 000 for the
2011/12 financial year.
Recommendations
None
Support by the Department of Local Government
The Directorate of Municipal Infrastructure was involved with the MIG projects from registration
and conducted site visits and municipal engagements to monitor progress and provide support.
The Directorate of Municipal Infrastructure also hosted monthly MIG provincial monitoring
meetings to monitor progress on the MIG implementation at the Municipality. These meetings
provide a key forum where municipalities account on their MIG progress and where sector
departments like the Department of Water Affairs; Department of Environmental Affairs and
Development Planning; Department of Human Settlements and Department of Cooperative
Governance is present to support municipalities to resolve problematic issues.
2.7.2 Water and Waste Management
Management of Water Treatment Plants (Information is obtained from the Blue Drop assessments conducted by the Department of
Water Affairs during 2012)
The Overstrand Municipality achieved a Blue Drop Score of 96.82% which places the
municipality in 5th position in the Western Cape. Five out of the eight water treatment works, i.e.
Greater Hermanus, Buffels River, Kleinmond, Greater Gans Bay and Pearly Beach, received Blue
Drop status. The table below presents Blue Drop scores, service provider, design capacity,
operational capacity and drinking water quality (DWQ) compliance for all eight water treatment
plants in the municipal area:
Water Treatment
works
Score
%
DWQ
Compliance
%
Capacity
Ml/day
Utilisation
%
Greater Gans Bay 97.12 100 6.5 55.4
Greater Hermanus 97.93 100 28 32.1
Pearly Beach 95.22 100 1.44 24.3
Stanford Oog 92.73 100 0.259 96.5
Kleinmond 95.27 100 5.8 43.1
Baardskeerdersbos 91.57 91 3.6 0.56
Buffelsjagbaai 93.81 100 2.064 4.17
Buffels River 95 100 5.5 50.9
Key Findings
The study states that the Overstrand Local Municipality can again take pride in the
commitment of all officials that are responsible for the remarkable Blue Drop performance
during this audit cycle. The Blue Drop tally improved from three in 2011 to five in 2012 and this
is reflected in the overall Blue Drop score which increased from 90.56% (2011) to 96.82%
(2012).
The improvement of drinking water quality management in all systems is commendable and
it is trusted that this performance will be sustained. As listed above, all the WTW’s accept for
Baardskeerdersbos, achieved a Drinking Water Compliance of 100%.
The improvement in the chemical compliance is another commendable feat since this was
noted in the previous cycle as an area of concern.
Recommendations
Although the overall results for Overstrand municipality were excellent, water loss figures
were not reported and this is a concerning factor which requires attention since
consumption figures for the Buffels River system is rather excessive in comparison with other
volumes used in other supply systems.
It is therefore recommended that the municipality address the consumption as a matter of
urgency and supply DWA with meter readings that prove the contrary or an acceptable
plan to improve water use efficiency.
Management of Wastewater Treatment Plants
(Information is obtained from the Green Drop assessments conducted by the Department of
Water Affairs during 2011).
The Municipality achieved a high Green Drop Score of 92,1% which places the municipality
in 5th position in the Western Cape. This is based on the assessments conducted at the
wastewater treatment plants at Hermanus, Hawston, Stanford, Gansbaai, and Kleinmond.
Green drop status was awarded to the Hermanus WWTW.
The following table represents the Green Drop scores; capacities and % utilization per
WWTW. It must be noted that the Hermanus WWTW is currently being rehabilitated and
upgraded.
Wastewater compliance of 75,8 to 92,1 was achieved at the municipality’s WWTWs with the
score of 92,1 being achieved by the Hermanus WWTW which is by far the largest WWTW in
the municipality.
Key findings
Wastewater compliance of 75,8 to 92,1 was achieved at the municipality’s WWTWs with the
score of 92,1 being achieved by the Hermanus WWTW which is by far the largest WWTW in
the municipality. The excellent Green Drop performance of Overstrand Local Municipality at
all of the 5 wastewater treatment plants is indeed impressive.
Stanford, Gans Bay and Kleinmond do not comply with the specified effluent quality limits.
These plants are operated within their design capacity, yet low effluent compliance is
reached.
Recommendations
1. In order to improve on effluent quality, process control need to be optimised.
2. Kleinmond monitoring regime must be expanded.
3. Asset management needs to improve in the areas where the municipality could not
provide sufficient evidence.
4. Data credibility needs to be addressed, as the scientific element lag slightly behind the
requirements of the tested criteria.
2.7.3 Technical Institutional Leadership
The technical institutional leadership is well resourced. Engineering functions are handled by
two Directorates.
Municipality WWTW Green Drop
%
Capacity
Ml/day
Utilisation
%
Overstrand Gansbaai 75.8 2 43
Overstrand Hermanus 92.1 13 56
Overstrand Hawston 87.9 1 45
Overstrand Stanford 83 0.5 100
Overstrand Kleinmond 82.5 2 50
1. The overall planning of engineering infrastructure is the responsibility of the Directorate:
Infrastructure & Planning.
Post Filled / Vacant
(Y or N)
Head of Department / Technical Director Y
Planning: Engineering Services Y
Planning Y
Solid Waste Y
Town Planning Y
Building Control Y
GIS Y
Electrical Services Y
PMU Manager Y
2. The operations and maintenance of engineering infrastructure is the responsibility of the
Directorate Community Services.
Post Filled / Vacant
(Y or N)
Head of Department Y
Operational Services Y
Operations Manager,
Hermanus
Y
Operations Manager,
Kleinmond
Y
Operations Manager,
Gans Bay
Y
2.7.4 Level of Capital Expenditure
(Information is obtained from the NT Database)
According to the municipality’s financial reporting the original capital budget was R213,971
million with an adjusted budget of R186,189 million. The majority amount of R148,699 million of
the capital budget is allocated to housing and the trading services. Up to June 2012 an under-
expenditure of R40,047 million (21,51%) incurred. Most of the capital under-expenditure incurred
with Housing (R13,213 million); Electricity (R2,559 million); Water (R14,526 million) and Wastewater
management (R3,794 million).
2.7.5 Repairs and Maintenance
According to the Annual Financial Statements of June 2011 the cost value of the Property, Plant
and Equipment is R5569 million, of which R4830m relates to infrastructure. The repairs and
maintenance expenditure was R58,547 million in 2011 and R45,961 million in 2010. This repairs
expenditure represents 1% of the cost value of the property, plant and equipment, which is
lower than the 2% guideline. It must be noted that cost of employment relating to repairs and
maintenance is reflected elsewhere on the Statement of Performance.
It is commendable that the repairs and maintenance expense increased with 27.4% from 2010
to 2011.
2.7.6 Unaccounted-for Water
(Information is obtained from “System Input volume and NRW – Western Cape Municipalities”, as
well as the Reconciliation Strategy studys of water sources conducted by the Department of
Water Affairs).
A high NRW percentage of 25.8% is recorded for the 12month period that ended April 2012. The
Reconciliation study indicates high levels of unaccounted-for water in Gansbaai, Pearly Beach,
Stanford, Kleinmond, Bettys Bay, Rooi-els and Pringle Bay.
Key findings
The municipality is seriously attending to this matter, i.e:
1. A Water Meter Audit was conducted recently and all meters older than ten years is
currently being replaced. There is a total of about 30 000 water meters in the municipal
area. 6 000 of these meters will be replaced in the next few years.
2. A Water Distribution System Pipe Replacement Study was done by an engineering
consultant. Data of water pipe leakages are fed into the model which then determines
the priorities for replacing pipe lines.
3. Pressure control is currently being implemented in certain zones of the municipality.
4. A telemetry system has been implemented. Except for Onrust River, night-flows are
monitored in all other towns.
Recommendations
It is recommended that the municipality implement all necessary measures to improve the
position with regards to unaccounted-for water.
2.7.7 Project Finance
(Information is obtained from the Master Plan for the Development of Bulk Infrastructure (Water
& Sanitation) for the Overberg District that was compiled during 2010/2011).
A prioritised list of projects, and in response to that a weighted preferences matrix, comprising
approximately 30 criteria, was established during the compilation of the study. The system took
into account the criteria set out by DWA for the use in screening of projects for RBIG funding. The
criteria cover aspects concerning techno-economic, social and environmental issues. The result
of this exercise provides the preferred sequence of projects at the Overstrand municipality, as
follows:
Projec
t Description Score
Rankin
g
W1 Municipal wide - Water Demand Management 482 1
W2 Greater Hermanus - Water Resource Management 405 12
W3 Greater Hermanus - 1 Ml Seawater desalination plant (1) 426 8
W4 Greater Hermanus - 5 Ml Seawater desalination plant (2) 432 6
W5 Greater Hermanus - Resource development of Camphill &
Volmoed Wellfield (1500 Ml/y) 402 13
W6 Greater Hermanus - Upgrade of Preekstoel WTW 426 7
W7 Greater Hermanus - New 4 Ml reservoir for Sandbaai and
supply pipe 451 4
W8 Greater Hermanus - New 1.5 Ml reservoir for Onrus and
supply pipe 434 5
W9 Greater Hermanus - Augment supply of Coastal line -
phase 1a 407 11
W10 Greater Hermanus - Augment supply of Coastal line -
phase 1b 422 9
W11 Greater Hermanus - Augment supply of Hermanus line -
phase 1 399 15
W12 Greater Hermanus - Augment supply of Hermanus line -
phase 2 402 14
W13 Buffels River - Resource Development 323 20
W14 Buffels River - New 0.5 Ml reservoir for Rooi Els 330 19
W15 Buffels River - New 2.5 Ml reservoir for Pringle Bay 355 18
W16 Greater Gansbaai - Upgrade/new bulk supply from
Franskraal WTP to De Kelders 395 16
S1 Greater Hermanus - Upgrade Hermanus WWTW -
12Ml/day (Phase 1) 459 3
S2 Greater Hermanus - Upgrade Hawston WWTW - 2Ml/day
(Phase 2) 421 10
S3 Buffels River - New bulk pumpstations & rising mains in
Betty's Bay, Pringle Bay & Rooi Els 290 21
S4 Kleinmond - Upgrading of Kleinmond WWTW (3.8Ml/day) 377 17
S5 Municipal wide – Reduction of stormwater & groundwater
infiltration 463 2
The following of these projects are currently being implemented:
1. Water Demand Management
2. Greater Hermanus - Resource development of Camphill & Volmoed Wellfield
3. Greater Hermanus – Construction of bio-filtration plant at Preekstoel WTW – Funded by
RBIG (R17 345 455) plus co-funded by municipality.
4. Greater Hermanus - Upgrade of Preekstoel WTW – Funded by MIG plus co-funding frm
municipality
5. Greater Hermanus - Upgrade Hermanus WWTW - 12Ml/day (Phase 1) – Funded by RBIG
(R32 250 000) plus co-funding from the municipality.
The following large infrastructure projects are required for which funding is not available in
the short term.
1. Greater Hermanus - Construction of plant for the re-use of purified sewage effluent for
domestic purposes
2. Greater Hermanus – Construction of seawater desalination plant
3. Reservoirs and supply lines for Sandbaai and Onrust
2.8 District and Local Performance Monitoring
Overstrand Municipality renders both basic and free basic services. The municipality has a total
number of 31 373 households of which; 24 911 households have access to basic water, 19 706
households have access to basic electricity (The municipality only have statistics available of
households registered on their system for electricity the rest of the households unaccounted for
are serviced by Eskom; 24 911 households have access to basic sanitation and basic refuse
removal.
This municipality has an Indigent Policy and Indigent Register. The register lists 5 852 indigent
households which all have access to free basic water, free basic electricity, free basic sanitation
and free basic refuse removal.
Total number of:
Households Indigent Households
31 373 5 852
Water Electricity Sanitation Refuse Removal
24 911 19706 (EXCL1 PART ELECT PRE-PAID) 24 911 24 911
FBS Water FBS Electricity FBS Sanitation FBS Refuse Removal
5 852 5 852 5 852 5 852
1 PART ELECT PRE-PAID CLIENTS ARE NOT BILLED ON OUR FINANCE SYSTEM. STATS NOT
AVAILABLE
Total number of households with access to each basic service:
Total number of households receiving each Free Basic Service:
General Comments for clarification or additional information such as additional services
2.9 Service Delivery Integration
2.9.1 Thusong Centres
The Thusong Plan for Hawston Municipality as indicated by the Thusong Accessibility Analysis
Study is as follows
Hawston Thusong Plan
Hawston Thusong Plan
Town Thusong Service Beneficiaries reached within 25 km
Hawston
Centre
45 426
Hermanus Towns within 25km of the Thusong
Service Centre
Kleinmond
Gansbaai
Mobile 18 535
Pringle Bay
Mobile 13 645
Stanford
Mobile 5 302
However, based on available resources between the three (3) spheres of government the Thusong
Implementation Plan for 2012/2013 is illustrated in Table below:
Hawston Thusong Implementation for 2012/2013
Town Thusong Service Date
Hawston
Centre All year round
Mobile in Zwehlihle 12-13 July 2012
Gansbaai Mobile
Towns not served during 2012/2013
Pringle Bay Mobile
Stanford Mobile
Hermanus
Centre All year round
Kleinmond Centre All year round
The Hawston Thusong Service Centre is managed by the Local Municipality and the municipality has
appointed a dedicated Thusong Service centre Manager. The key four (4) anchor departments
namely the Dept. of Home Affairs, Dept. of Labour, SASSA and Dept. of Social Development are
rendering services on a scheduled basis at the Thusong Service Centre. The Local Municipality is also
rendering services at the centre. The table below indicates the service offering at the Thusong Service
Centre, status of lease agreements and rental revenue generated. The information contained in the
table below has been verified by the Thusong Service Centre Manager during the month of July 2012.
Status of lease agreements at Hawston Thusong Service Centre
Tenants
Space
Allocation
(square
metres)
Rate Per
Square
metre
Monthly Rental Annual
Rental
Update on
lease
agreement
Permanent Office Space
Dept. of Local
Government
(CDW) 25 70 R 0.00 R 0.00
Not
Concluded
Association People
with
Disabilities(NPO) 5.7 70 R 399.00 R 4 788.00
Concluded
Government
Communication
and Information
System (GCIS) 7 70 R 0.00 R 0.00
Not
Concluded
Total monthly and yearly rental income R 399.00 R 4 788.00
Temporary Office Space
Dept. of Home
Affairs(DHA) 0 0
SASSA 0 0
Concluded
Projected monthly and yearly rental income R 399.00 R 4 788.00
The Hawston Thusong Service Centre is included in the Municipal Integrated Development Plan (IDP)
and has also been included in the municipal annual budget. However, a key recommendation is that
the municipality budgets or the Thusong Programme holistically, including the outreach components
(i.e. Thusong Mobiles and Thusong Extensions), which should be implemented by the Thusong Service
Centre manager. It is critical that the municipality plans and budgets accordingly to ensure that a
100% of the municipal population has access to the Thusong Services. A key recommendation is the
municipality should conclude all lease agreement in order to receive rental venue from the service
providers for utilising the centre. The municipality failed to submit the Thusong Service Centre Business
Plan for 2012/2013 and their first quarterly narrative report has not been submitted as yet.
2.9.2 Thusong Mobiles
No Thusong Mobile took place during the first quarter. A Thusong Mobile is planned for Zwelihle
for the second quarter.
2.10 Community Development Workers
Overstrand Municipality has 3 X CDWs` and office accommodation is provided by the
Municipality and they are also fully resourced. The 1x CDW of Hermanus is accommodated at
the housing office of the municipality in Zwelihle and is fully resourced. The 1 x CDW of Hawston is
housed at the Thusong Centre and is fully resourced. The 1 x CDW of Kleinmond is housed in the
community hall in Protea Dorp area. The CDWP is internalized and the local coordinator is Mr.
Anver Wyngaard. The local coordinator also coordinates all administrative requirements of the
program and provides support to the CDWs`.
Operational Expenditure Reports on CDW Grant submitted by the Drakenstein
Municipality.
The Municipality has submitted the Operational Expenditure Report. The MOA for 2011/2012 was
signed and submitted by the Municipality. Subsequently, an amount of R 78 000.00 was
transferred by the Department of Local Government . The MOA for 2012/2013 has been signed
and the amount of R81 000 has been allocated.
Joint projects with municipality and government
3 x Fire Awareness Workshops in Kleinmond, Zwelihle and Hawston.
2.11 Risk Reduction
The Disaster Management Act and Framework as well as the Municipal Systems Act makes it
compulsory to link development with known disaster risks and therefore require the municipal
authorities to capture and institute adequate disaster risk reduction measures in their lDPs.
The Overstrand Municipality does have a Disaster Management Chapter in their IDP since the
2011/12 financial year,.
It is recommended that the Overstrand Municipality continue functionally implementing and
maintaining the Disaster Management Chapter in their IDP.
Key Challenges/Additional relevant information
Key challenges in this aspect are that the municipality needs to champion this process on a
senior strategic level and take ownership of this chapter w.r.t maintaining the chapter and
rendering it functional in their operational environment.
Support initiatives provided to municipalities
The Overstrand Municipality has been supported with the provision of guidelines in the 2011/12
financial year.
2.12 Disaster Management Fire Services
The Overstrand Local Municipality is currently the only municipality in Overberg whom have not
adjusted the Fire Service function to the District Municipality.
The Overstrand Fire and Rescue service does not comply with the minimum requirements of
SANS 10090:2003.
