Department of Defense Education Activity … · ... Sheet Metal and Air Conditioning National ... IAQ Guidelines for Occupied Buildings under ... under Construction, 2nd Edition 2007,

1

Department of Defense Education Activity

ADMINISTRATIVE INSTRUCTION

NUMBER

DIVISION

SUBJECT: Sustainability and Energy Efficiency Program

References: See Enclosure 1.

1. PURPOSE. This Administrative Instruction establishes a Department of Defense Education

Activity (DoDEA) Sustainability and Energy Efficiency Program in accordance with Sections

433 and 438 of Public Law 110-140, “Energy Independence and Security Act of 2007,”

December 19, 2007 (Reference (a)), sections 109 and 203 of Public Law 109-58, “Energy Policy

Act of 2005,” August 8, 2005 (Reference (b)), Executive Order 13423, “Strengthening Federal

Environmental, Energy, and Transportation Management,” January 24, 2007 (Reference (c)),

Executive Order 13514, “Leadership in Environmental, Energy, and Economic Performance,”

October 5, 2009 (Reference (d)), “Federal Leadership in High Performance and Sustainable

Buildings Memorandum of Understanding,” January 24, 2006 (Reference (e)), U.S. Green

Building Council’s Leadership in Energy and Environmental Design (LEED) for Schools Rating

System, current edition (Reference (f)), subparts 436.1 through 436.24 of title 10, Code of

Federal Regulations (Reference (g)), American Society of Heating, Refrigerating and Air-

Conditioning Engineers (ASHRAE) Standard 62.1-2007, sections 4 through 7, Standard 55-

2004, Standard 52.2-1999 (with errata but without addenda), Standard 90.1-2007 (with errata but

without addenda) (Reference (h)), California Department of Health Services Standard Practice

for the Testing of Volatile Organic Emissions from Various Sources Using Small-Scale

Environmental Chambers, including 2004 Addenda (Reference (i)), Sheet Metal and Air

Conditioning National Contractors Association (SMACNA) IAQ Guidelines for Occupied

Buildings under Construction, 2nd Edition 2007, SMACNA 008-2008 (Chapter 3), (Reference

(j)), American National Standards Institute (ANSI) Standard S12.60-2002, Acoustical

Performance Criteria, Design Requirements and Guidelines for Schools (Reference (k)), section

17094 of U.S. Code, Stormwater Runoff Requirements for Federal Development Projects

(Reference (l)), U.S. Environmental Protection Agency’s (EPA) Technical Guidance on

Implementing the Stormwater Runoff Requirements for Federal Projects of the Energy

Independence and Security Act (Reference (m)), U.S. Department of Agriculture (USDA) Bio-

based Affirmative Procurement Program (Reference (n)), National Institute of Building Sciences

Guideline 3-2006 (Reference (o)), and in support of DoDEA’s commitment to provide students

with a world-class education.

2. APPLICABILITY. This Administrative Instruction applies to

a. The Office of the Director, DoDEA; the Director, Domestic Dependent Elementary and

Secondary Schools, and Department of Defense Dependents Schools, Cuba (DDESS/DoDDS-

Cuba); the Director, Department of Defense Dependents Schools, Europe (DoDDS-E); the

Director, Department of Defense Dependents Schools, Pacific, and Domestic Dependent

Elementary and Secondary Schools, Guam (DoDDS-P/DDESS-Guam), (hereafter collectively

referred to as “DoDEA Area Directors”).

b. Construction activities in the continental U.S., and, to the extent possible (i.e., with

consideration for mission objectives and Host Nation Agreements), outside the continental U.S.

(OCONUS).

c. The execution of all DoDEA military construction (MILCON) projects, sustainment,

restoration and modernization (SRM) projects that include the replacement or improvement of

building energy systems (including the building envelope, lighting, and heating, ventilation, and

air conditioning (HVAC)) and minor construction projects that exceed 25 percent of the current

replacement value and includes the replacement or improvement of building energy systems

(including the building envelope, lighting, and HVAC).

d. All projects that have not issued a Parametric Design Charrette Report prior to the

publication of this Administrative Instruction.

3. DEFINITIONS. See Glossary.

4. POLICY. It is DoDEA policy that facility construction programs are executed in a

sustainable manner to foster academic growth and improve energy efficiency, in accordance with

References (a) through (o).

5. RESPONSIBILITIES. See Enclosure 2.

6. PROCEDURES. See Enclosure 3.

7. EFFECTIVE DATE. This Administrative Instruction is effective immediately.

Marilee Fitzgerald

Director

Enclosures

1. References

2. Responsibilities

3. Procedures

4. Commissioning Plan Template, Building Shell Commissioning

5. DoDEA LEED Implementation Guide

6. DoDEA Owner’s Project Requirements Template

Glossary

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CONTENTS

TABLE OF CONTENTS

REFERENCES ................................................................................................................................5

RESPONSIBILITIES ......................................................................................................................6

DIRECTOR, DODEA................................................................................................................6

ASSOCIATE DIRECTOR FOR FINANCE AND BUSINESS OPERATIONS, DODEA .....6

SUSTAINABILITY AND ENERGY EFFICIENCY PROGRAM MANAGER, DODEA ......6

AREA DIRECTORS, DODEA .................................................................................................7

PROCEDURES................................................................................................................................8

GENERAL GUIDANCE ...........................................................................................................8

REPORTING .............................................................................................................................8

IMPLEMENTATION STRATEGIES .......................................................................................8

Enhancing the Learning Environment .................................................................................9

Optimizing Energy Performance .......................................................................................11

Conserving and Protecting Water ......................................................................................13

Reducing the Environmental Impact of Materials .............................................................14

COMMISSIONING PLAN TEMPLATE, BUILDING SHELL COMMISSIONING .................16

OVERVIEW ............................................................................................................................18

PROJECT CONTACT INFORMATION ................................................................................21

COMMISSIONING TEAM ROLES AND RESPONSIBILITIES .........................................22

COMMISSIONING DELIVERABLES ..................................................................................24

DODEA LEED IMPLEMENTATION GUIDE ............................................................................25

GENERAL GUIDANCE .........................................................................................................25

IMPLEMENTATION ..............................................................................................................25

DD Form 1391 ...................................................................................................................25

Parametric Design Charrette (Code3) Report ....................................................................25

Registration Procedures .....................................................................................................25

Design ................................................................................................................................26

Construction .......................................................................................................................27

Government Validation ......................................................................................................28

DODEA OWNER’S PROJECT REQUIREMENTS TEMPLATE ...............................................30

GENERAL GUIDANCE .........................................................................................................30

GENERAL PROJECT DESCRIPTION ..................................................................................30

GOALS ....................................................................................................................................32

SYSTEMS CRITERIA ............................................................................................................34

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ENCLOSURE 1

ENCLOSURE 1

REFERENCES

(a) Sections 433 and 438 of Public Law 110-140, “Energy Independence and Security Act of

2007,” December 19, 2007

(b) Sections 109 and 203 of Public Law 109-58, “Energy Policy Act of 2005,” August 8, 2005

(c) Executive Order 13423, “Strengthening Federal Environmental, Energy, and Transportation

Management,” January 24, 2007

(d) Executive Order 13514, “Leadership in Environmental, Energy, and Economic

Performance,” October 5, 2009

(e) “Federal Leadership in High Performance and Sustainable Buildings Memorandum of

Understanding,” January 24, 2006

(f) U.S. Green Building Council’s LEED for Schools Rating System, current edition

(g) Subparts 436.1 through 436.24 of title 10, Code of Federal Regulations

(h) ASHRAE Standard 62.1-2007, sections 4 through 7, Standard 55-2004, Standard 52.2-1999

(with errata but without addenda), Standard 90.1-2007 (with errata but without addenda)

(i) California Department of Health Services Standard Practice for the Testing of Volatile

Organic Emissions from Various Sources Using Small-Scale Environmental Chambers

(including 2004 Addenda)

(j) SMACNA IAQ Guidelines for Occupied Buildings under Construction, 2nd Edition 2007,

SMACNA 008-2008 (Chapter 3)

(k) American National Standards Institute (ANSI) Standard S12.60-2002, Acoustical

Performance Criteria, Design Requirements and Guidelines for Schools

(l) Section 17094 of U.S. Code, Storm Water Runoff Requirements for Federal Development

Projects

(m) U.S. EPA’s Technical Guidance on Implementing the Stormwater Runoff Requirements for

Federal Projects of the Energy Independence and Security Act

(n) U.S.D.A. Bio-based Affirmative Procurement Program

(o) National Institute of Building Sciences Guideline 3-2006

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ENCLOSURE 2

ENCLOSURE 2

RESPONSIBILITIES

1. DIRECTOR, DODEA. The Director, DoDEA, shall:

a. Provide support to achieve compliance with the provisions of this Administrative

Instruction and References (a) through (o).

b. Appoint Sustainability and Energy Efficiency Program Manager, DoDEA, with

designated oversight of the development, application, and accountability for policies, procedures,

and standards pertaining to sustainability and energy efficiency.

2. ASSOCIATE DIRECTOR FOR FINANCE AND BUSINESS OPERATIONS (AD (F&BO)),

DODEA. The AD (F&BO), DoDEA, shall:

a. Promote and enforce sustainability and energy efficiency management practices within

DoDEA.

b. Ensure that the Sustainability and Energy Efficiency Program Manager, DoDEA, is

accredited (LEED Accredited Professional, Building Design & Construction or Operations &

Maintenance) through the Green Building Certification Institute (GBCI), or seeking

accreditation, and provide overall management and oversight of the DoDEA Sustainability and

Energy Efficiency Program.

3. SUSTAINABILITY AND ENERGY EFFICIENCY PROGRAM MANAGER (SEEPM),

DODEA. The SEEPM, DoDEA, shall:

a. Provide oversight for the development, application, and accountability for policies,

procedures, and standards pertaining to the Sustainability and Energy Efficiency Program.

b. Provide assistance to the architect/engineer (A/E) with registering projects with GBCI

and tracking design credits through the completion of 100% design.

c. Provide assistance to the construction contractor with the transfer of project

administration from the A/E and tracking construction credits through the completion of the

project.

d. Support the DoDEA Area Offices in defining and achieving sustainability and energy

efficiency goals.

e. Review projects for compliance prior to GBCI design application and construction

application.

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ENCLOSURE 2

f. Review DoDDS-P/DDESS-Guam project documentation for compliance with LEED

Silver standards if actual certification is not pursued.

g. Register facilities with EnergyStar Portfolio Manager.

AREA DIRECTORS, DODEA. The DoDEA Area Directors shall:

a. Promote and enforce sustainability and energy efficiency practices in accordance with this

Administrative Instruction.

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ENCLOSURE 3

ENCLOSURE 3

PROCEDURES

1. GENERAL GUIDANCE. This Administrative Instruction outlines goals and responsibilities

for the DoDEA Sustainability and Energy Efficiency Program to ensure compliance with

DoDEA standards and Federal mandates.

2. REPORTING

a. Projects shall be registered with GBCI by the A/E no later than 35% concept design using

the current LEED for Schools Rating System.

b. The A/E shall be responsible for uploading the pertinent information required for design

credits by GBCI to LEED Online. At completion of the 100% design, with approval of the

SEEPM, the A/E shall submit the project’s design application to GBCI. All comments from

GBCI shall be addressed by the A/E.

c. The A/E shall transfer LEED project team administration to the construction contractor

upon completion of GBCI design review and approval of the SEEPM after construction contract

award. The construction contractor shall be responsible for uploading the pertinent information

required for construction credits by GBCI to LEED Online. No later than the beneficial

occupancy date (BOD), with approval of the SEEPM, the construction contractor shall submit

the project’s construction application to GBCI. All comments from GBCI shall be addressed by

the construction contractor.

d. The A/E and construction contractor must apply for and receive project certification at no

less than a LEED Silver level under GBCI’s most applicable current LEED rating system, or

apply for a comparable rating under no less than an equivalent green building rating system, so

long as a third party provides such rating.

e. DoDDS-P/DDESS-Guam projects shall be designed and constructed to LEED Silver

standards at a minimum, including completing all documentation required by GBCI. The

SEEPM DoDEA shall review documentation for compliance if actual certification is not

pursued.

3. IMPLEMENTATION STRATEGIES. Exceptions to this Administrative Instruction require

written approval from DoDEA Headquarters. The A/E, unless specifically exempted, shall

perform life cycle cost analysis (LCCA) that conforms to References (a) and (g). The LCCA

shall be documented as part of the basis of design. If it is determined that a requirement is not

life cycle cost effective, then the highest level of cost effectiveness that is feasible for that

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ENCLOSURE 3

requirement will be accomplished based upon an LCCA for less than full compliance as

determined by the A/E and approved by the SEEPM.

a. Enhancing the Learning Environment

(1) Indoor Environmental Quality Standards

(a) Meet the minimum requirements of Sections 4 through 7 of ASHRAE Standard

62.1-2007, Ventilation for Acceptable Indoor Air Quality (with errata but without addenda).

Project teams wishing to use ASHRAE approved addenda may do so at their discretion.

(b) Design HVAC systems and the building envelope to meet the requirements of

ASHRAE Standard 55-2004, Thermal Environmental Conditions for Human Occupancy (with

errata but without addenda). Demonstrate design compliance in accordance with the Section

6.1.1.

(2) Moisture Control. Implement a shell commissioning plan as a strategy for controlling

moisture, air flows, and condensation to prevent building damage and mold contamination. See

Enclosure 4.

(3) Daylighting. Classroom spaces are to be provided with adequate, evenly distributed

natural light to enhance the learning environment and reduce the need for electrical lighting. For

new construction, demonstrate through computer simulations that 75 percent of classroom spaces

achieve daylight illuminance levels of a minimum 25 footcandles (FC) and a maximum of 200 fc

in a clear sky condition on September 21 at 9 a.m. and 3 p.m. Controls shall be provided to

prevent contrast ratios from exceeding Illuminating Engineering Society recommendations.

(4) Low-Emitting Materials

(a) All paints and coatings, adhesives and sealants, flooring elements, composite

wood and agrifiber products, gypsum board, insulation, acoustical ceiling systems and wall

coverings installed in the building interior (defined as inside the weatherproofing system and

applied on-site) must meet the testing and product requirements of the California Department of

Health Services Standard Practice for the Testing of Volatile Organic Emissions from Various

Sources Using Small-Scale Environmental Chambers, including 2004 Addenda. For OCONUS

projects where a source is not ascertainable, comply with the above standard requirement to the

highest level that is feasible.

(b) Mineral-based finish flooring products such as tile, masonry, terrazzo, and cut

stone without integral organic-based coatings and sealants and unfinished/untreated solid wood

flooring qualify without any indoor air quality (IAQ) testing requirements.

(c) Furniture must be GREENGUARD Children and Schools certified or comply

with a comparable third party rating system. For projects where a source is not ascertainable,

comply with the above standard requirement to the highest level that is feasible.

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ENCLOSURE 3

(5) Smoking Policy. Provide signage prohibiting smoking on school property.

(6) Indoor Chemical Pollutant Source Control

(a) Employ permanent entryway systems (includes permanently installed grates,

grills and slotted systems that allow for cleaning underneath) at least 10 feet long in the primary

direction of travel to capture dirt and particulates entering the building at regularly used exterior

entrances.

(b) Sufficiently exhaust each space where hazardous gases or chemicals may be

present or used (e.g. garages, housekeeping and laundry areas and copying and printing rooms)

to create negative pressure with respect to adjacent spaces when the doors to the room are closed.

For each of these spaces, provide self-closing doors and deck-to-deck partitions or a hard-lid

ceiling. The exhaust rate must be at least 0.50 cubic feet per minute (cfm) per square foot, with

no air recirculation. The pressure differential with the surrounding spaces must be at least 5

Pascals (0.02 inches of water gauge) on average and 1 Pascal (0.004 inches of water) at a

minimum when the doors to the rooms are closed.

(7) Air Filtration

(a) Outside air ventilation systems shall be provided with particle filters or air

cleaning devices to clean the outdoor air at any location prior to its introduction to occupied

spaces. These filters or devices shall be rated a minimum efficiency reporting value (MERV) of

13 or higher in accordance with ASHRAE Standard 52.2-1999 (with errata but without addenda).

(b) Clean air filtration media shall be installed in all air systems after completion of

construction and prior to occupancy.

(8) Protect Indoor Air Quality During Construction

(a) During construction meet or exceed the recommended control measures of the

SMACNA IAQ Guidelines for Occupied Buildings under Construction, 2nd Edition 2007,

SMACNA 008-2008 (Chapter 3).

(b) Protect stored on-site and installed absorptive materials from moisture damage.

(c) If permanently installed air handlers are used during construction, filtration media

with a MERV of 8 must be used at each return air grille, as determined by ASHRAE Standard

52.2-1999 (with errata but without addenda). Replace all filtration media immediately prior to

occupancy.

(d) Prohibit smoking inside the building and within 25 feet of building entrances once

the building is closed in.

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ENCLOSURE 3

(9) Lighting Control. Provide a high level of lighting control in classrooms and offices to

meet the needs of the occupants. At a minimum, classrooms will be provided with lighting

modes to accommodate general illumination, day lighting, and audio/video equipment.

(10) Acoustical Performance Requirements

(a) Design the building shell, classroom partitions and other core learning space

partitions to meet the Sound Transmission Class (STC) requirements of ANSI Standard S12.60-

2002, Acoustical Performance Criteria, Design Requirements and Guidelines for Schools, except

windows, which must meet an STC rating of at least 35.

(b) Reduce background noise level to 40 A-weighted decibels or less from HVAC

systems in classrooms and other core learning spaces.

(11) School Buildings as Teaching Tools. The facility shall be evaluated for

opportunities to serve as a teaching tool, highlighting technologies and design concepts

applicable to academic programs.

b. Optimizing Energy Performance

(1) Energy Efficiency. MILCON projects shall demonstrate a minimum 40 percent

improvement in the proposed building performance rating compared with the baseline building

performance rating; a 50 percent improvement is encouraged. For SRM projects and minor

construction projects that exceed 25 percent of the current replacement value of the total building

and include the replacement or improvement of building energy systems, (including the building

envelope, lighting, and HVAC) demonstrate a minimum 26 percent improvement in the proposed

building performance rating compared with the baseline building performance rating. Calculate

the baseline building performance according to Appendix G of ASHRAE Standard 90.1-2007

(with errata but without addenda) using a computer simulation model for the whole building

project. Provide the Energy Star Target Finder score for the proposed building.

(2) Roofing. In climate zone 1-5 (published by the U.S. Department of Energy), use

roofing materials with a solar reflectance index equal to or greater than 78 for low slope roof

(</= 2:12) and 29 for steep sloped roof (>/= 2:12) for a minimum of 75 percent of the roof

surface. As an alternative, with the approval of the installation, a vegetated green roof may be

installed.

(3) On-site Renewable Energy

(a) At a minimum, the facility will incorporate an on-site renewable energy

component that will be highlighted as a teaching tool (e.g., wind power, photovoltaic).

(b) Use on-site renewable energy systems to offset building energy costs. Renewable

energy shall account for 5 percent of the total facility energy cost, 13 percent is encouraged. The

building annual energy cost calculated to document compliance with the energy efficiency

requirement shall determine the estimated electricity use.

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ENCLOSURE 3

(c) Not less than 30 percent of the hot water demand shall be met by use of solar hot

water heaters.

(4) Commissioning

(a) A third party independent commissioning authority (CxA) shall lead, review, and

oversee the completion of all commissioning process activities.

(b) The commissioning (Cx) process activities must, at a minimum, be completed for

the following energy related systems:

1. Heating, ventilating, air conditioning and refrigeration (HVAC&R) systems

(mechanical and passive) and associated controls.

2. Lighting and daylighting controls.

3. Domestic hot water systems.

4. Renewable energy systems (e.g., wind, solar).

5. Building shell.

6. Energy metering systems

(c) The CxA shall:

1. Have documented commissioning authority experience in at least two schools

or higher education building projects and 5 years experience.

2. Be independent of the work of design and construction.

3. Not be an employee of the A/E, though may be contracted through the A/E.

4. Not be an employee of, or contracted through, a contractor or construction

manager holding constructor contracts.

5. Report results, findings and recommendations directly to the DoDEA Area

Office Project Manager (AOPM) and the construction agent project manager

(CAPM).

6. Develop and implement a commissioning plan.

7. Develop and incorporate commissioning requirements into the construction

documents.

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ENCLOSURE 3

8. Conduct, at a minimum, one commissioning design review of the owner’s

project requirements (OPR), basis of design, and design documents no later

than 35% concept design and back-check the review comments in the

subsequent design submission.

9. Review contractor construction submittals applicable to systems being

commissioned for compliance with the OPR and basis of design. This review

must be concurrent with the review of the architect or engineer of record and

submitted to the design team and the owner.

10. Verify the installation and performance of the systems to be commissioned.

11. Complete a summary commissioning report.

12. Be involved in reviewing the operation of the building with the Facility

Manager responsible for operations and maintenance (O&M) and occupants

within ten months after BOD. A plan for resolving outstanding

commissioning-related issues must be included.

(d) The AOPM and CAPM shall document the OPR. The A/E shall develop the basis

of design. The CxA must review these documents for clarity and completeness. The CxA shall

be responsible for updates to the OPR. The A/E shall be responsible for updates to the basis of

design.

(5) Monitoring Results

(a) Install building level utility meters.

(b) Provide, at a minimum, sub-metering for kitchens, HVAC, domestic hot water,

elevators and lighting.

(c) The SEEPM shall register the facility with Energy Star Portfolio Manager

(d) The Facility Manager shall work with the SEEPM, and CxA to measure and

review the actual utility usage of the building and key end uses for a minimum of one year of

post-construction occupancy.

c. Conserving and Protecting Water

(1) Water Use Reduction. Employ strategies that in aggregate use a minimum 30 percent

less water than the water use baseline calculated for the building (not including irrigation), a 40

percent reduction is encouraged. Calculate the baseline in accordance with the current LEED for

Schools Rating System.

(2) Water Efficient Landscaping. Use only captured rainwater, recycled wastewater,

recycled graywater or water treated and conveyed by a public agency specifically for non-

potable uses for irrigation. As an alternative, install landscaping that does not require permanent

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ENCLOSURE 3

irrigation systems. Temporary irrigation systems used for plant establishment are allowed only if

removed within a period not to exceed 18 months of installation.

(3) Construction Activity Pollution Prevention. Create and implement an erosion and

sedimentation control plan for all construction activities associated with the project. The plan

must conform to the erosion and sedimentation requirements of the 2003 EPA Construction

General Permit OR local standards and codes, whichever is more stringent.

(4) Stormwater Control. Projects shall comply with 42 U.S. Code 17094, when

applicable, using DoD policy on implementation of Reference (l), and consistent with the US

EPA’s Technical Guidance on Implementing the Stormwater Runoff Requirements for Federal

Projects of the Energy Independence and Security Act.

d. Reducing the Environmental Impact of Materials

(1) Storage and Collection of Recyclables. Provide an easily-accessible dedicated area

for the collection and storage of materials for recycling for the entire building. Materials must

include at a minimum paper, corrugated cardboard, glass, plastics and metals.

(2) Recycled Content. For EPA-designated products, specify products meeting or

exceeding EPA’s recycled content recommendations (reference the EPA Comprehensive

Procurement Guidelines). For other products specify materials with recycled content when

practicable. It is encouraged to use materials with recycled content such that the sum of

postconsumer recycled content plus 1/2 of the pre-consumer content constitutes at least 10

percent based on cost (excludes material outside specification division 3-10 of CSI’s 1995

Masterformat), of the total value of the materials in the project.

(3) USDA-designated products. Specify products with the highest content level per

USDA bio-based content recommendations products meeting or exceeding USDA’s bio-based

content recommendations (reference the USDA Biobased Affirmative Procurement Program).

For other products, specify bio-based products made from rapidly renewable resources and

certified sustainable wood products. If these designated products meet performance

requirements and are available at a reasonable cost, a preference for purchasing them shall be

included in solicitations.

(4) Construction Waste Management. Recycle and/or salvage nonhazardous construction

and demolition debris. Develop and implement a construction waste management plan that, at a

minimum, identifies the materials to be diverted from disposal and whether the materials will be

sorted on-site or comingled. Excavated soil and land-clearing debris do not contribute.

Calculations can be done by weight or volume, but must be consistent throughout. The

minimum percentage debris to be recycled or salvaged is 50 percent.

(5) Ozone Depleting Compounds. Zero use of chlorofluorocarbon (CFC)-based

refrigerants in new base building HVAC&R systems. When reusing existing base building

HVAC equipment, complete a comprehensive CFC phase-out conversion prior to project

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ENCLOSURE 3

completion. Phase-out plans extending beyond the project completion date will be considered on

their merits.

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ENCLOSURE 4

ENCLOSURE 4

COMMISSIONING PLAN TEMPLATE, BUILDING SHELL COMMISSIONING

Project Name

Installation

COMMISSIONING PLAN TEMPLATE

BUILDING SHELL COMMISSIONING

Model Template

Date

Prepared by:

DoDEA Headquarters

4040 North Fairfax Drive

Arlington, VA

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ENCLOSURE 4

Table of Contents ADMINISTRATIVE INSTRUCTION ......................................................................................................... 1

1.0 Overview ......................................................................................................................................... 18

1.1 Introduction ................................................................................................................................ 18

1.2 Purpose and Scope ...................................................................................................................... 18

1.3 Commissioning Process Overview ............................................................................................. 19

1.4 Forms .......................................................................................................................................... 20

2.0 Project and Contact Information ..................................................................................................... 21

2.1 General Information .................................................................................................................... 21

2.2 Commissioning Team Members ................................................................................................. 21

3.0 Commissioning Team Roles and Responsibilities .......................................................................... 22

3.1 Commissioning Authority ........................................................................................................... 22

3.2 Government Team – Installation Representative (Owner) ......................................................... 22

3.3 Government Team – Construction Agent Project Manager ........................................................ 23

3.4 Design Team – Engineering Discipline Leads ............................................................................ 23

3.5 General Contractor Team – Quality Control Representatives .................................................... 23

4.0 Commissioning Deliverables .......................................................................................................... 24

4.1 Key Commissioning Authority Deliverables ......................................................................... 24

4.2 Commissioning Report .......................................................................................................... 24

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ENCLOSURE 4

1.0 Overview

1.1 Introduction

The following document presents the Building Shell Commissioning Plan for the [Project Name]

at [Installation]. Shell Commissioning (Cx) is a systematic process of ensuring that building

exterior enclosure systems are designed, installed and perform in accordance with the Owner’s

Project Requirements (OPR) as represented in the basis of design documents, design plans and

specifications. This plan has been developed to support the U.S. Green Building Council’s

(USGBC) Leadership in Energy and Environmental Design (LEED) Green Building Rating

System requirements for ID Credit: Building Shell Commissioning. It is designed to

complement but not replace other Department of Defense (DoD) commissioning requirements

for HVAC and other systems and the requirements for High Performance Building Standards as

stipulated in the Project specifications. Compliance with National Institute of Building Sciences

(NIBS) Guideline 3-2006 will serve as the minimum standard. This plan is an additional project

activity beyond those specified in the standard Building Commissioning Plan which focuses on

the testing, measurement, verification, and on-going optimal operational requirements of the

building’s mechanical systems. Instead, Shell Commissioning focuses on the testing and

verification of the performance of the building systems related to the building shell identified in

Section 1.2 below.

For this project, [enter name of commissioning authority] (CxA) will act in concert with [enter

name of building contractor] (General Contractor) and [enter name of A/E] (A/E) to perform

commissioning services for the Project.

1.2 Purpose and Scope

The Building Shell Commissioning Plan outlines the commissioning scope, commissioning roles

and responsibilities, commissioning team members, acceptance/verification procedures, and

documentation required. The Building Shell Commissioning Plan is intended to be a working

document and is to be updated as design and construction progresses.

The Building Shell Commissioning Plan does not provide a detailed explanation of required

testing procedures. The detailed testing requirements and procedures are found in the Project

Specifications related to High Performance Building Standards.

Shell Commissioning is a systematic process of ensuring that the building shell components and

systems perform interactively according to the design intent and the Government’s

specifications. This is achieved by beginning in the design phase, documenting the design intent

and continuing through construction, acceptance and the warranty period with actual verification

of performance.

The shell commissioning of the Project is achieved by developing and implementing the shell

commissioning process specific to this project with respect to the shell commissioning activities

and requirements outlined in the Project’s Plans, Specifications, the U.S. Green Building

Council’s LEED Rating System for New Construction Reference Guide and NIBS Guideline 3-

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ENCLOSURE 4

2006. To define the shell commissioning process, the Commissioning Team (see section 2.2)

develops a shell commissioning plan to provide direction for tasks during the design and

construction and for additional testing requirements. The plan focuses on providing support to

the specifications and provides forms for the application of the commissioning process.

Building Shell Commissioning of this Project is intended to achieve the following:

Verify commissioning requirements are incorporated in the construction documents with

an emphasis on rain penetration control, durability, constructability, maintainability, and

sustainability.

Verify the design intent is met and the level of water and air tightness of the exterior

enclosure is as specified in the OPR

Verify that applicable components and systems are installed properly in accordance with

design documents, basis of design report and OPR

Integrate various sub-systems and major systems that are dependent on each other.

Verify that applicable components and systems receive adequate checkout by installing

Contractors.

Verify and document proper performance of components and systems.

Verify manufacturers’ and contractor’s warranties meet requirements as outlined in the

specification and contracts documentation.

Ensure that all as-built documentation is complete and accurate.

Verify that O&M documentation left on site is complete.

Verify that the Government’s operating personnel are adequately trained.

1.3 Commissioning Process Overview

The Shell Commissioning of the Project will entail the following activities:

Construction Phase Commissioning Activities:

Commissioning Plan Development

Functional Installation Verification Sheet Development

Submittals Review to validate that the performance parameters for each exterior

enclosure system meet the OPR

Functional Performance Testing Development. Air barrier testing is a minimum,

additional testing could include: thermal imaging of the constructed building to identify

DoDEA AI xxxx.xx

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ENCLOSURE 4

thermal leakage, water infiltration testing to identify leakage and prevent issues, and any

additional testing as identified per specific building envelope systems.

On-Site Progress Observations, especially during roof transition/roof termination

installations, initial installations of sealants and the specific project interfacing conditions

(below grade waterproofing, differing material interfaces and fenestration expansion

joints, etc).

Identification of Issues, Updating and Resolution

Field Testing and Component Verification

Training Review and Observations

Turnover Phase Commissioning Activities:

O&M Manuals Review/Organize.

Development of a systems manual for each major building exterior enclosure system,

including but not limited to: roof, exterior walls, windows, doors, sealants, expansion

joints, control joints and flashings

Project Warranty Letter Review

Final Commissioning Report-

o Submittals and Data Sheets

o Specifications

o Commissioning and Project Testing Reports

1.4 Forms

Forms will be developed by the CxA team in accordance with the construction schedule. Forms

will be reviewed by all members of the commissioning team for their input/comments, prior to

implementation. As forms are developed and approved, they will be added to Appendix 1.0 of

the commissioning plan. Examples of commissioning forms to be included in Appendix 1.0

include the following:

Site Inspection Forms- CxA team will conduct site inspections dictated by construction

schedule for verification by CxA team that systems are installed in accordance with

plans, specifications, manufacturers requirements and shop drawings.

Miscellaneous Test Verification Forms- CxA team will document tests required by the

specifications and conducted by the responsible contractor. For example, air barrier

pressure test.

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ENCLOSURE 4

2.0 Project and Contact Information

2.1 General Information

Project Name: [Begin project name with DoDEA followed by the project title from the

project DD Form 1391. Contact the DoDEA Project Manager for this information]

Location: [Provide the information that best describes the location of the school on the

installation]

Building Type: School

Construction Period: [From DD Form 1391]

2.2 Commissioning Team Members

The CxA shall review and oversee the shell commissioning process. The successful

commissioning of the building shell requires the participation from many team members

throughout the design and construction of a project. Table 1: Commissioning Team Roster –

Owner and Design Team Representatives, contains the listing of team members and contact

information for this Project representing the interests of the owner and designer. Table 2:

Commissioning Team Roster –Builder’s Team Representatives contains the listing of team

members and contact information for this Project representing the interests of the builder’s team.

Table 1: Commissioning Team Roster – Owner and Design Team Representatives

Team Member Organization and Contact

Name

Phone Number and E-Mail Address

Government Team-

Construction Agent Project Manager

[enter name of organization]

[enter name of POC]

[enter phone number]

[enter e-mail address]

Government Team-

Area Construction Engineer


[enter name of POC]



Government Team-

Installation Representative (Owner)


[enter name of POC]



Government Team-

Tenant Representative

[enter name or unit]

[enter name of POC]



Government Team-

Contracting Officer

[enter name or unit]

[enter name of POC]



Design Team –

Project Manager


[enter name of POC]



Design Team –

Architect/Design Team Lead


[enter name of POC]



Design Team -

LEED Accredited Professional

[enter name of company]

[enter name of POC]



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ENCLOSURE 4

Table 2: Commissioning Team Roster –Builder’s Team Representatives

Team Member Organization and Contact

Name

Phone Number and E-Mail Address

General Contractor Team -

Project Manager


[enter name of POC]




Site Supervisor


[enter name of POC]




Quality Control Supervisor


[enter name of POC]




LEED Accredited Professional


[enter name of POC]



3.0 Commissioning Team Roles and Responsibilities Commissioning Team Roles and Responsibilities presents an overview summary of roles and

responsibilities of those team members with direct responsibility for commissioning activities.

3.1 Commissioning Authority

1) Oversee activities defined in the commissioning plan, thereby ensuring

implementation of the overall quality control process.

2) Function as a catalyst and initiator to disseminate information and assist the design

and construction teams in the completion of the commissioning process. This shall

include construction observation, spot testing, verification and functional

performance testing, and provide information to the responsible parties, e.g.

contractors, design professionals, and the owner.

3.2 Government Team – Installation Representative (Owner)

1) Assign maintenance personnel and schedule them to participate in meetings, training

sessions and inspections as follows:

a) Maintenance orientation and inspection

b) Owner’s training session

c) Final review at acceptance meeting

2) Provide utilities required for the commissioning process.

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ENCLOSURE 4

3.3 Government Team – Construction Agent Project Manager

1) Provide shop drawing and submittal review to determine conformity with the

requirements and intent.

2) Review the developed testing documentation to ensure compliance with the design

requirements.

3) Provide analysis of test results in terms of compliance and non-compliance to contract

requirements.

4) Review and comment on the final commissioning report.

3.4 Design Team – Engineering Discipline Leads

1) Develop project specific design checklist for building shell commissioning.

2) Provide clarification and interpretation of the construction documents as it relates to

the building shell.

3) Specify project performance verification tests.

4) Advise on changes to construction contract and design intent that may impact on the

building shell upon request.

3.5 General Contractor Team – Quality Control Representatives

1) Develop project specific construction checklist for building shell commissioning.

2) Review the design documents for their affect on the commissioning process and the

final performance of the commissioned systems.

3) Be responsible for coordinating all of the efforts and be responsible for seeing that all

appropriate actions are taken to have the work performed in accordance with the

commissioning plan.

4) Participate in commissioning meetings.

5) Review as-built records as required by contract documentation and turn them over to

appropriate representatives of the contracting team.

1) Review all submittals.

2) Develop project specific component/field verification sheets.

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ENCLOSURE 4

3) Submit verification test data for review to the CxA and construction agent project

manager for review and acceptance.

4.0 Commissioning Deliverables

4.1 Key Commissioning Authority Deliverables

1) Review of Basis of Design and OPR.

2) Review of design documents and commissioning report.

3) Review Commissioning Plan.

4) Review building shell checklist forms.

4.2 Commissioning Report

A final Commissioning report by CxA team will be provided to Government. The report shall

include the following sections:

1) Executive summary

2) Evaluation of the operating condition of the facility

3) Deficiencies that were discovered and the measures taken to correct them

4) Uncorrected deficiencies that were accepted by the owner

5) Test sheets

6) Reports that documented all field commissioning activities as they progress.

7) Approved As-built drawings

8) Operations and Maintenance manuals

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ENCLOSURE 5

ENCLOSURE 5

DODEA LEED IMPLEMENTATION GUIDE

1. GENERAL GUIDANCE. The following is an outline of procedures to aid in the

implementation of LEED for DoDEA projects. It is not a complete list of all steps required to

achieve certification. Certification requires an integrated design and construction approach with

an emphasis on communication between stakeholders and documentation of LEED and project

requirements. LEED is used as a third party verification tool to track DoDEA’s achievement of

goals and objectives.

Although they are similar to LEED, Federal and DoD sustainable design mandates are separate

standalone requirements. Meeting the LEED requirements does not in itself constitute

compliance with federal and DoD sustainable design mandates. The A/E and construction

contractor shall first address compliance with these separate standalone federal and DoD

requirements and then select LEED credits that contribute to compliance.

2. IMPLEMENTATION.

a. DD Form 1391.

(1) Establish the project sustainability and performance goals and address budget

impacts.

(2) Develop the initial Owner’s Project Requirements (OPR) document using guidance

provided in Enclosure 6.

(3) Develop the initial LEED Project Checklist.

b. Parametric Design Charrette (Code 3) Report.

(1) OPR – Review and incorporate the OPR developed for the DD Form 1391. Refine

the OPR as necessary with formal endorsement from the Installation, the DoDEA Design Center,

SEEPM, and the AOPM.

(2) LEED Project Checklist - refine and/or validate the target sustainability credit goals

for the project as identified in the DD Form 1391 and update the LEED Project Checklist

accordingly.

(3) The CAPM will coordinate formal endorsement and filing of the endorsed LEED

Project Checklist and OPR. The updated LEED Project Checklist will be endorsed by the

Installation, the DoDEA Design Center, the SEEPM, the User and the AOPM.

c. RFP Development.

(1) Include completed OPR document and LEED Project Checklist.

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ENCLOSURE 5

(2) Indicate post-award LEED submittal and documentation requirements. Include and

require compliance with the applicable LEED-NC Submittals document. Include monthly

updates to the LEED documents.

(3) Require the A/E and construction contractor to provide a LEED AP assigned to the

project through closeout.

(4) Require a Technical proposal that includes the LEED Project Checklist indicating

proposed credits to be claimed.


Project Checklist and OPR. The LEED Project Checklist representing the project current rating

resulting from the conformed proposal will be endorsed by the Installation, the DoDEA Design

Center, the SEEPM, the A/E, and the AOPM.

d. Registration Procedure - Project registration occurs no later than 35% concept design by

the A/E. Projects should be registered before design commences so that the templates are

available to the design team from the start of design.

(1) Select the appropriate rating system for the project.

(2) Verify the project meets the LEED Minimum Project Requirements. If so select

YES, if not notify the SEEPM.

(3) Project Information Section:

(a) Project Title: Begin project name with DoDEA followed by the project title from

the project DD Form 1391. Contact the DoDEA Project Manager for this information.

(b) Address 1 and 2: Provide the information that best describes the location of the

school on the installation.

(c) City: Provide name of installation.

(d) County, State / Province, Country, Zip / Postal Code: Provide as known.

(e) School District: Select one of the following: DoDEA Americas, DoDEA Europe,

or DoDEA Pacific.

(f) Anticipated Construction Start and End Dates: From DD Form 1391.

(g) Gross Square Footage: Provide total building area from DD Form 1391. Exclude

area of any buildings that are exempt from the LEED achievement requirements.

(h) Is Project Confidential: Indicate NO except if project has security sensitivity.

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ENCLOSURE 5

(i) Notification of Local Chapter: NO.

(j) Anticipated Project Type: Provide as known.

(k) Anticipated Certification Level: Silver minimum.

(l) Project Owner POC: The DoDEA Sustainability and Energy Efficiency Program

Manager shall act as owner; contact the DoDEA Project Manager for this information.

(m) Owner Organization: DoDEA.

(n) Owner Type: Government use: Federal.

e. Design.

(1) Design Charrette. A conference will be held and the conference agenda will include

discussion of LEED roles and responsibilities, goals and compliance requirements, coordination

issues including assignment of LEED Online team memberships for the construction agent,

DoDEA Design Center, SEEPM and installation representatives for review purposes, discussion

of possible problem areas, and review of documentation requirements. Meeting attendees will

include CAPM, AOPM, DoDEA Design Center PM, SEEPM, User and Installation

Representative(s) including planning and maintenance staff, all designers of record, and the

design team, including LEED APs. For design/build projects include the construction team,

including the assigned project LEED APs.

(2) Design Documents. LEED credit requirements will be incorporated into drawings

and specifications, including all required construction phase documentation (as defined in LEED

Submittals document).

(3) LEED Supporting Documentation. Each design submittal will include the LEED

Project Checklist identifying all credits claimed. Final design submittal for each portion of the

work will include all required design documentation (as defined in LEED Submittals document)

for that portion of the work (example - all site credit design documentation with final site

design). All design documentation will be uploaded to LEED Online when final design is

submitted.


Project Checklist and OPR. The LEED Project Checklist representing the project current rating

resulting from the final design will be endorsed by the Installation, the DoDEA Design Center,

the SEEPM, the A/E and AOPM.

(5) Design Phase Certification - Projects will be required to submit a design application

to LEED online to establish the design score. Throughout the certification process the Designer

of Record shall be required to answer questions from the GBCI review team and must remain

available to support the certification process to achieve certification.

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ENCLOSURE 5

(6) Transfer to construction contractor. After the LEED Design Submittal has been

completed and the construction contract has been awarded, the A/E shall transfer LEED

administrative privileges to the construction contractor so that contractor can complete the

construction credit documentation and project certification.

f. Construction.

(1) Preconstruction Conference. A conference will be held and the conference agenda

will include discussion of roles and responsibilities, goals and compliance requirements,

coordination issues including assignment of LEED Online team memberships for the

construction agent and installation representatives for review purposes, discussion of possible

problem areas, and review of documentation requirements relating to LEED. Meeting attendees

will include designer of record, all project-assigned LEED APs, construction contractor, AOPM,

CAPM, SEEPM, construction staff and Installation Representative(s) including maintenance

personnel.

(2) LEED-Supporting Documentation. The construction contractor will update the

LEED Online documentation on at least a monthly basis. Monthly review of LEED

documentation by Construction Agent staff is required and progress payments will be

coordinated with this review. The Construction Agent staff, SEEPM and Installation will review

the LEED supporting documentation and may request additional audit documentation where

deemed necessary.

(3) Contractor Non-compliance. DoDEA’s options for non-compliance to influence the

construction contractor’s behavior include interim unsatisfactory performance evaluation,

withholding of progress payments and lastly, termination for default and re-procurement.

(4) Certification - Certification is applied for no later than the BOD. Financial closeout

of contracts that require certification cannot occur until certification ruling is obtained. GBCI

does not require that post-occupancy credit activities be complete at the time of certification

request but contract requirements must be completed prior to project financial closeout.

Throughout the certification process the construction contractor shall be required to answer

questions from the GBCI Review Team and must remain available to support the certification

process to achieve certification.

g. Government Validation. All projects produce LEED documentation as part of project

development and execution, using project funds. The CAPM is responsible for reviewing the

project documentation and validating that all credits are correctly interpreted and documented in

accordance with the LEED standard, from design through construction closeout. This is required

on all projects, including those that will be formally LEED certified by GBCI. DoDEA expects

the CAPM to review and validate LEED compliance as part of Design and Construction Agent

activities. The CAPM is responsible at all project phases for ensuring that Government

Validation by qualified individuals (LEED AP as well as appropriate engineering disciplines)

occurs. Validation of design credits is part of design independent technical review/conformance

review. Validation of construction credits is part of construction Supervision and Administration

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ENCLOSURE 5

(S&A) activities. Government Validation of projects may include audit of any or all credits

claimed and request for additional information at the SEEPM’s discretion. The Designer of

Record and construction contractor will compile all backup supporting data for all LEED credits

claimed but are not required to submit additional information unless requested.

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ENCLOSURE 6

ENCLOSURE 6

DODEA OWNER’S PROJECT REQUIREMENTS TEMPLATE

1. GENERAL GUIDANCE. The Owner’s Project Requirements (OPR) is a written document

that details the ideas, concepts and criteria that are determined by the owner to be important to

the success of the project. It provides the design team and commissioning authority (CxA) a

“road map” for the development of a successful design and enables them to verify the needs have

been addressed in the construction documents. The OPR shall be created by the AOPM for the

DD Form 1391. The OPR needs to be updated at each major design milestone and approved by

the [Installation/User/Government]. It shall be the responsibility of the CAPM to update the

document at the Parametric Design Charrette. It shall be included in the RFP. Upon selection of a

CxA, the CxA shall assume responsibility for implementing, refining, and augmenting the OPR

throughout design, construction, and the post occupancy period of one year following substantial

completion.

2. GENERAL PROJECT DESCRIPTION.

a. Purpose. The purpose of this project is to provide [new school facilities] to educate

[elementary/middle/high] school students. The facility will be approximately [00,000] square

feet in size and is designed to serve a student population of [000] students and a staffing

compliment of [00] instructors and [00] other staff members. This facility is intended to be a 21st

Century Education Facility.

b. History. This project is a [design/bid/build, design/build] delivery project consistent with design

standards, specifications and project delivery methods developed and executed for [DDESS/DoDDS-

Cuba/DoDDS-E/DoDDS-P/DoDDS-Guam] standard facilities. The DoDEA (Department of Defense

Education Activity) Design Center is the subject matter expert for the owner. The [USACE/NAVFAC]

[Regional] District is the construction agent for the owner.

c. Program. The [elementary/middle/high] school shall be designed to accommodate

students from [prekindergarten level through twelfth grade]. DoDEA Education Facilities

(EdSpecs) form the basis for planning and construction for the Department of Defense school

facilities and are applicable to this project.

d. Facility Schedule

(1) Typical school week hours of operation (M-F):

(2) Typical weekend hours of operation:

(3) After school activities and special events days and hours:

e. Restrictions and Limitations

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ENCLOSURE 6

(1) Installation restrictions (Installation Master Plan):

(2) Standoff distance:

(3) Utility issues:

(4) Easements, right of ways:

(5) Access limitation:

(6) Height restrictions:

f. Owner/User Project Requirements

(1) This project shall achieve a minimum Silver rating in accordance with US Green

Building Council’s LEED ® rating system.

(2) Owner Directives – the following are specific requests:

(a) Use [___ controls manufacturer to maintain existing system communication,

permeable paving]

(b) Do not use [carpet, furniture without GREENGUARD certification]

(3) Community Requirements – [schools to be designed for afterhours access to

gymnasium]

(4) Adaptability/expansion - [No future expansion is planned for this facility/Future

expansion is planned for this facility as follows:]

(5) Seismic

(6) Safety and Security

(7) Aesthetics- installation master plan considerations

(8) Access to Technology and Informational resources

(9) Specialty Areas

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ENCLOSURE 6

3. GOALS.

a. Improve the Learning Environment

(1) Lighting for Improved Learning

(a) Goal - Improve the learning and teaching performance through effective lighting

design.

(b) Benchmark – LEED IEQ Credit 8.1: Daylight and Views – Daylight, IEQ Credit

6.1: Controllability of Systems - Lighting

(2) Acoustics for Improved Learning

(a) Goal – Prevent poor acoustics from impacting the students’ ability to learn and

the teachers’ ability to teach

(b) Benchmark – LEED IEQ Credit 9: Enhanced Acoustical Performance

(3) Air Quality for Improved Learning

(a) Goal – Reduce absenteeism

(b) Benchmark - LEED IEQ Prerequisite 1: Minimum Indoor Air Quality

Performance, IEQ Credit 3.1: Construction Indoor Air Quality, IEQ Credit 4: Low Emitting

Materials, IEQ Credit 5: Indoor Chemical and Pollutant Source Control

(4) Thermal Comfort for Improved Learning

(a) Goal - Provide air temperature and relative humidity for a comfortable learning

environment so students and teachers can reach their full potential.

(b) Benchmark – LEED IEQ Credit 6.2: Controllability of Systems – Thermal

Comfort, IEQ Credit 7.1: Thermal Comfort - Design

c. Improve Facility Efficiency

(1) Optimize Energy Performance

(a) Goal - Reduce energy consumption to the highest level possible that is

economically viable without compromising the learning environment.

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ENCLOSURE 6

(b) Benchmark – LEED EA Credit 1: Optimize Energy Performance (15 points)

(2) Conserve Water

(a) Goal - Reduce water consumption to the highest level possible that is

economically viable without compromising the learning environment.

(b) Benchmark – LEED WE Credit 1: Water Efficient Landscaping, WE Credit 3:

Water Use Reduction

d. Reduce the Environmental Impact of Materials

(1) School Recycling Program

(a) Goal – Teach students the importance of resource conservation and environmental

stewardship.

(b) Benchmark – LEED MR Prerequisite 1: Storage and Collection of Recyclables

(2) Construction Recycling Program

(a) Goal – Divert a minimum of 50% construction debris from the waste stream

through recycling and salvage

(b) Benchmark – LEED MR Credit 2: Construction Waste Management

(3) Responsible Selection of Materials

(a) Goal – Use sustainably responsible material in the construction of facilities

(b) Benchmarks – LEED MR Credit 4: Recycled Content, MR Credit 6: Rapidly

Renewable Materials

(4) Reduce Ozone Depletion

(a) Goal – Zero use of CFC based refrigerants

(b) Benchmark – LEED EA Prerequisite 3: Enhanced Refrigerant Management

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ENCLOSURE 6

a. Monitor Results

(1) Commissioning

a. Goal – Verify the building systems are installed, calibrated and perform as

intended

b. Benchmark – LEED EA Credit 3: Enhanced Commissioning

(2) Metering

(a) Goal – Provide accurate useful energy consumption data in a user friendly format

(b) Benchmark – Provide metering at the whole building level and sub metering for a

minimum of HVAC, hot water, elevator, and kitchen. Use FEMP Metering Best Practices,

Release 2.0 for guidance.

(3) Survey Users

(a) Goal - Provide superior customer service to students and teachers.

(b) Benchmark – IEQ Credit 7.2: Thermal Comfort Verification

5. SYSTEMS CRITERIA.

a. Building Systems Life Cycle Requirements - The school shall have a 25-year useful

design life before a possible re-use/re-purpose or renovation requirement, to include normal

sustainment, restoration, modernization activities and a 50-year building replacement life. The

design and construction shall provide an appropriate level of quality to ensure continued use of

the facility over that time period with the application of reasonable preventative maintenance and

repairs that would be industry-acceptable to major civilian sector schools.

b. Site Infrastructure Life Cycle Requirements - The site infrastructure will have at least a

45-year life expectancy with industry-accepted maintenance and repair cycles.

At a minimum, all equipment shall meet or exceed the minimum efficiencies as established by

ASHRAE 90.1 - SI. The contractor shall purchase Energy Star or FEMP designated products.

The term "Energy Star product” means a product is rated for energy efficiency under an Energy

Star program. The term "FEMP designated product” means a product that is designated under the

Federal Energy Management Program of the Department of Energy as being among the highest

25 percent of equivalent products for energy efficiency. In the case of an electric motor of 1 to

500 horsepower the Contractor shall select only a premium efficient motor.

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ENCLOSURE 6

c. Maintainability Expectations

d. System Integration

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ENCLOSURE 6

GLOSSARY

PART I. ABBREVIATIONS AND ACRONYMS

ACRONYM

A/E

ANSI

AOPM

ASHRAE

BOD

CAPM

CFC

CSI

Cx

CxA

DDESS

DoDDS

DoDEA

EPA

FC

GBCI

HVAC

IAQ

LCCA

LEED

architect/engineer

American National Standards Institute

DoDEA Area Office Project Manager

American Society of Heating, Refrigerating and Air-Conditioning

Engineers

beneficial occupancy date

construction agent project manager

chlorofluorocarbon

Construction Specifications Institute

commissioning

commissioning authority

Domestic Dependent Elementary and Secondary Schools

Department of Defense Dependents Schools

Department of Defense Education Activity

Environmental Protection Agency

footcandles

Green Building Certification Institute

heating, ventilation, and air conditioning

indoor air quality

life cycle cost analysis

Leadership in Energy and Environmental Design

DoDEA AI xxxx.xx

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ENCLOSURE 6

MERV

MILCON

NIBS

O&M

OCONUS

OPR

SEEPM

SMACNA

SRM

STC

USDA

minimum efficiency reporting value

military construction

National Institute of Building Sciences

operations and maintenance

outside the continental U.S.

owner’s project requirements

sustainability and energy efficiency program manager

Sheet Metal and Air Conditioning National Contractors Association

sustainment, restoration and modernization

Sound Transmission Class

U.S. Department of Agriculture

SPEC

IALS

YSTEM

SDES

IGNGUIDE

PHASE[1]

V.1.0J

AN[2012

]

vargasca1

Text Box

DRAFT

i V1.0JAN[2012]INTRODUCTION

INTRODUCTION

DEPARTMENT OF DEFENSE EDUCATION ACTIVITY

DOMESTIC DEPENDENT ELEMENTARY AND SECONDARY SCHOOLS (DDESS)

US ARMY CORPS OF ENGINEERS

NORFOLK DISTRICT

DODEA DESIGN CENTER

GUIDE DEVELOPMENT FIRMS

PARKHILL SMITH & COOPER, INC.

NSYNC SERVICES, INC.

FANNING, FANNING & ASSOCIATES

CONTRIBUTORS

MICHAEL CHANEY, DDESS, CHIEF, FACILITIES ENGINEERING BRANCH

LENNY DOBSON, DDESS, CHEIF, INFRASTRUCTURE SYSTEMS BRANCH

PAT COVINGTON, DDESS, FACILITIES MAINTENANCE MANAGER

ROBERT ROLLO, PSC, FIRM PRINCIPAL

TROY SWINNEY, PSC, FIRM PRINCIPAL

CHRIS POWITZKY, ASSOC. AIA

RANDALL STEWART, RCDD, NSYNC, DIRECTOR OF OPERATIONS

JOHN FANNING, FFA, FIRM PRINCIPAL

SCOTT FANNING, FFA, FIRM PRINCIPAL

MARCUS KESLIN, FFA, CONSULTANT

ABOUT THIS GUIDE

THIS DESIGN GUIDE HAS BEEN PREPARED TO PROVIDE THE A/E COMMUNITY WITH THE NECESSARY CRITERIA TO ASSIST IN THE

DESIGN OF THE SPECIAL SYSTEMS THAT ARE TYPICALLY FOUND IN AN EDUCATIONAL FACILITY. WHILE CERTAIN FEATURES OF THE

SYSTEM DESIGN WILL VARY FROM PROJECT TO PROJECT, THE REQUIREMENTS REFLECTED IN THIS GUIDE ARE INTENDED TO PROVIDE

THE MINIMUM REQUIREMENTS REQUIRED BY DODEA/DDESS. THIS DOCUMENT REPRESENTS PHASE[1] OF THE DESIGN GUIDE

DELIVERABLES. PHASE[2] WILL ACCOMPANY THIS DOCUMENT AND WILL INCLUDE STANDARDS FOR ADDITIONAL SPECIAL SYSTEMS.

V1.0JAN[2012]ii TABLE OF CONTENTS

[1] DATA/TELECOMMUNICATION SYSTEM

[1.1] SUMMARY

[1.1.A] OUTSIDE CABLE PLANT

[1.2] SYSTEM REQUIREMENTS

[1.2.A] MAIN TELECOMMUNICATION ROOM (TR1)

[1.2.B] ADDITIONAL TELECOMMUNICATION ROOM (TR2)

[1.2.C] VIDEO DISTRIBUTION

[1.2.D] WIRELESS CONNECTIVITY

[1.2.E] TELEPHONE SYSTEMS

[1.2.F] EQUIPMENT RACKS

[1.2.G] PATCH PANELS

[1.2.H] CAT 6 COPPER CABLES

[1.2.I] FIBER OPTIC CABLES

[1.2.J] PATCH CORDS

[1.2.K] CABLE PATHWAYS

[1.2.L] CABLE TRAYS

[1.2.M] CONDUITS

[1.2.N] OPEN CABLES

[1.2.O] WORK AREA OUTLETS

[1.2.P] TESTING - CAT 6 CABLES

[1.2.Q] TESTING - FIBER OPTIC CABLES

[1.3] DOCUMENTATION REQUIREMENTS

[1.3.A] ZONE MAP

[1.3.B] NEIGHBORHOOD PLAN

[1.3.C] EQUIPMENT SCHEDULES

1

2

3

3

4

6

6

6

6

7

7

8

8

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TABLE OF CONTENTS

1 V1.0JAN[2012]PHASE[1]

[1] DATA/TELECOMMUNICATION SYSTEMS

[1.1] SUMMARY

This chapter describes the Data/Telecommunication system design and installation/testing requirements.

The design requirements are intended to provide uniformity between design firms of symbols, equipment layouts, cabling methods, pathways, drawing submittal requirements, and specification requirements.

Every facility shall have wired and wireless data system installed and tested by a qualified firm experienced in network installations. All designs shall be in accordance with Building Industry Consulting Service International (BICSI). The network system shall be designed by a Registered Communication Distribution Designer (RCDD) and installed in accordance with the Telecommunications Industry Association (TIA) and Electronic Industry Alliance (EIA) General Guidelines, and the National Electrical Code (NEC). The design professional shall include in the design analysis of all projects a list of active components and a pull schedule as indicated in this guide to be furnished to appropriate DDESS staff to facilitate planning. These guidelines will be coordinated with the Education Specifications (EdSpecs) and will be a supplement. This active equipment shall be furnished and installed by the Government, however, the schedule shall be developed by the design team. Government furnished and installed equipment is noted in the Design Guide.

The following list indicates the minimum requirements for deliverables to be included in the construction drawings. These are representative examples. (Refer to 1.3 DOCUMENTATION REQUIREMENTS):

[1] Zone Map[2] Neighborhood Plan[3] Equipment Schedules

The system shall consist of the following:

[1] Incoming fiber optic and copper cables from the community telecommunication demarcation building to the Main Telecommunications Room 1 (TR1) [2] TR1 housing the main network equipment rack

[3] Additional telecommunication rooms (TR2, TR3, etc.) housing network distribution equipment racks as needed

[4] Fiber optic and copper distribution cables from TR1 to each additional telecommunication room

[5] Cable trays, conduits, and supporting devices for fiber optic and copper work area cables

[6] CAT 6 copper cables from the distribution rack patch panels to individual work area outlets

[7] Work area outlets consisting of work area connectors, faceplates, room identification, patch panel, and port serving each connector

PHASE[1]1Standards:

The design and installation of the network shall comply with the following Standards unless modified by this document:

• ANSI/TIA/EIA-568-B, Commercial Building Telecommunications Cabling Standard

• ANSI/TIA/EIA-569-A, Commercial Building Standards for Telecommunications Pathways and Spaces

• ANSI/TIA/EIA-569-B, Commercial Building Standard for telecommunications Pathways and Spaces

• ANSI/TIA/EIA-606, Administration Standard for the Telecommunications Infrastructure of Commercial Buildings

• ANSI/TIA/EIA-607, Commercial Building Grounding and Bonding Requirements for Telecommunications

• ANSI/TIA/EIA 526-7, Measurement of Optical Power Loss of Installed Single-Mode Fiber Cable Plant

• ANSI/TIA/EIA 526-14, Optical Power Loss Measurements of Installed Multimode Fiber Cable Plant

• NFPA 70, National Electrical Code• NFPA 101, Life Safety Code• ANSI/IEEE C2-2007, National Electrical Safety Code• ANSI-J-STD-607-A-2002, Commercial Building

Grounding (Earthing) and Bonding Requirements for Telecommunications

• ANSI/NECA/BICSI 568-2006, Standard for Installing Commercial Building Telecommunication Cabling

• TIA Technical CommitteeTR-42, Technical Service Bulletin 162, Telecommunications Cabling Guidelines for Wireless Access Points

• 13A - For Outside Plant Cables (OSP)

(A) Outside Plant Cables (OSP):

At the onset of the project, the telecommunications design team must communicate with installation community responsible for the telecommunication facilities, network infrastructure and distribution system. In particular, this discussion shall identify the location and capacity of the existing available fiber optic and copper cables in the proximity of the project. The design intent is to provide a dedicated 12 strands of single mode fiber optic cable and a 50 pair copper cable from the installation’s demarcation point to the new school. The connection points and routing path shall be clearly identified in the facility construction documents. All OSP cables and raceways shall be compliant with Installation Information Infrastructure Architecture (I3A).

The construction documents to be prepared by the A/E shall include detail drawings of all the requirements, governed by the military community telecommunication standards, for the OSP. These shall include but, are not limited to, the number and type of conduits, cable vaults, pedestals, any innerduct, maintenance holes, minimum burial depths and details that depict how the OSP shall enter into the building.

The OSP, including both fiber and copper cables, will enter underground into the main telecommunication room, Telecommunications Room 1 (TR1). Refer to the TR1 floor plan drawing [Diagram 1] for the configuration of the room and cable entrance locations.

V1.0JAN[2012]2 PHASE[1]

The incoming copper cables will be terminated in a protected entrance terminal (PET) enclosure and routed in cable tray to 110 type punch down blocks located on the telephone backboard wall as indicated. The copper cables will be routed in overhead ladder trays to the equipment racks located in TR1.

[1.2] SYSTEM REQUIREMENTS

(A) Main Telecommunication Room (TR1):

The A/E shall provide detailed plan drawings of TR spaces that indicate proposed layout interconnections and key clearances. Each facility shall contain one main TR1 for network equipment. The main telecommunications room shall meet the following requirements:

[1] The room shall be a minimum of approximately 160 SF with dimensions in each orientation of 10’ x 16’ with a 9’ minimum ceiling height. The room shall have one door, minimum of 36” wide. The door shall have a key-pad lock to control access. The room shall have no windows. All walls shall be covered with 4’ x 8’ x 3/4” painted, plywood from 6” AFF. The plywood shall be mounted in a vertical position, adjoined to minimize seams, contain not knots, and have “A” grade exposed face. The A/E shall determine if fire-retardant-treated (FRT) plywood is required for compliance with applicable building codes. Refer to Diagrams 2-6 for additional information.

[2] In order to mitigate the potential conflict of electromagnetic interference (EMI), TR1 shall not be located adjacent to any electrical room and the racks within TR1 shall maintain a minimum separation of 4’ from any electrical equipment.

[3] The room shall have a dedicated cooling system independent from the mechanical system serving the rest of the building. This room shall have its own thermostat. The room shall be provided with positive pressure to minimize dust intrusion. The size of the cooling system shall be determined by the heat load produced by the communications equipment. Designer shall provide heat load estimates based on equipment systems that will be installed in the TR1 to support building systems.

[4] Any equipment unrelated to TR1 shall not be installed in or routed through this room.

[5] This room shall be dedicated to systems described herein.

[6] The room shall contain a minimum of four, two-post equipment racks, secured at the top and bottom, with planned expansion of at least one rack. Refer to Diagrams 1-6 for additional information.

[7] TR1 shall have a standard telephone communication system.

[8] Rack-1 shall be dedicated to horizontal data cabling for data drops located in the proximity of TR1. Switches and patch panels as described below shall be installed in Rack-1 to a maximum of 240 cables. Refer to Diagram 6 for additional information.

[9] Rack-2 shall be used for termination of all voice and wireless distribution cabling. Refer to Diagram 6 for additional information.

[10] Rack-3 shall be used to support video distribution/CATV and any requirements for public address intercom and clock systems. Refer to Diagram 6 for additional information.

[11] Rack-4 shall contain the fiber optic termination and distribution equipment in the top-most part of the rack. The site incoming fiber shall terminate in this rack. The outgoing fiber to each additional Telecommunication Room and/or adjacent racks shall originate in the top of this rack. Refer to Diagram 6 for additional information.

[12] The rack configuration for TR1 shall include physical parameters to mount a fifth rack to accommodate any future expansion. All racks shall have a minimum clearance of 3’-0” from any face of the equipment, including sides of end racks, to any wall or wall-mounted equipment.

[13] Provide a telecommunication master ground bar (TMGB) in TR1 for grounding the equipment racks and cable trays. The bar shall be a minimum of 12” long, 1/4” thick copper and attached to the wall with two insulators at 7’-0” AFF. The TMGB shall be connected to the electrical system main grounding electrode with a conductor sized in accordance with ANSI-607. The electrode grounding system shall be designed to provide a maximum resistance to earth of 5 ohms or less.

[14] TR1 shall be illuminated to an average of 50 foot-candles at 36” AFF using fluorescent luminaires located in front and rear of the racks to avoid shadows on the primary rack surface planes.

[15] The A/E shall install 20A, 120V duplex receptacles on the perimeter walls at approximately 6’ O.C. Provide receptacles along the perimeter of the rooms 6’-0” OC and circuit every three receptacles to a dedicated circuit. The quantity of receptacles per circuit shall not exceed three. In addition, provide a dedicated 20A, 120 volt circuit that terminates in a twistlock receptacle mounted on the top or bottom of each rack for connection to remotely manageable power distribution units (PDUs) with ammeter mounted within the racks (one per rack).

[16] PDU Management: The power distribution units at each of the racks shall incorporate switching technology to provide a manageable system for remote control, alarms, current monitoring and power delays. The system shall be Web based and will allow the user to access, configure and manage the units from remote locations.

[1] 4’X8’X3/4” PAINTED PLYWOOD SHEETS MOUNTED VERTICALLY FLOOR TO CEILING - TYPICAL FOR ALL WALLS

[2] INCOMING OUTSIDE PLANT CABLE (FIBER OPTIC CABLE) - TRANSITION FROM UNDERGROUND CONDUITS TO BASKET CABLE TRAY SYSTEM

[3] NETWORK PROTECTORS FOR INCOMING COPPER LINES

[4] TYPE 110 PUNCH DOWN BLOCKS FOR TERMINATION OF COPPER LINES

[5] PUBLIC ADDRESS/PROGRAM SYSTEM CABINET

[6] VERTICAL CABLE TRAY TRANSITION

TR1 FLOOR PLAN

10'-

0" M

IN

3'-0

" M

IN

3'-0

" M

IN3'-0" MIN

16'-0" MIN

6"6" 6" 6"

[1]

[1]

[5]

[4]

[7] [3]

[6] [2]

Rack-1 Rack-2 Rack-3

TO SCHOOL CONNECTION POINTS

Rack-4FutureRack-0

E1

E2

E3E4

[1] 4’X8’X3/4” PAINTED PLYWOOD SHEETS MOUNTED VERTICALLY (ALL WALLS)

[2] INCOMING OUTSIDE PLANT CABLE (FIBER OPTIC AND COPPER CABLES) - TRANSITION FROM UNDERGROUND CONDUITS TO BASKET CABLE

TRAY SYSTEM


[4] TYPE 110 PUNCH DOWN BLOCKS FOR INCOMING COPPER LINES

[5] PUBLIC ADDRESS / PROGRAM SYSTEM CABINET

[6] VERTICAL CABLE TRAY TRANSITION

[7] 18” LADDER TRAY SYSTEM

NOTES:

(A) THIS ILLUSTRATION AS WELL AS THE FOLLOWING ARE NOT TO SCALE, ARE INTENDED TO BE CONCEPTUAL AND DEMONSTRATE INTENT. THE ROOM DOES NOT NEED TO BE EXACT DIMENSIONS, PROPORTIONS OR ORIENTATIONS. DESIGN SHALL DEMONSTRATE, OR “PROVE” DESIGNER’S SPECIFIC LAYOUT THROUGH USE OF A SIMILAR DRAWING OR DRAWINGS IN THE SPECIAL SYSTEMS SHEETS.

3 V1.0JAN[2012]PHASE[1]

TR1 - FLOOR PLAN (DIAGRAM 1)

TR1 ELEVATION [E1]

[1] PUBLIC ADDRESS/PROGRAM SYSTEM CABINET


6"

[2]

[1]

[3]

PLYWOOD EDGE SHALLTERMINATE 6” AFF

[1] PUBLIC ADDRESS / PROGRAM SYSTEM CABINET

[2] 4’X8’X3/4” PAINTED PLYWOOD SHEETS MOUNTED VERTICALLY - TYPICAL FOR ALL WALLS

[3] DRYWALL EXTENDS TO STRUCTURE BEYOND 9’-0” AFF

[4] COORDINATE PLACEMENTS OF RECEPTACLES WITH PLYWOOD

V1.0JAN[2012]4 PHASE[1]

TR1 - ELEVATION [E1] [DIAGRAM 2]

5 V1.0JAN[2012]PHASE[1]

[17] Power Panel: In TR1, provide a 100 amp, 120/208 volt, three phase power panelboard located on the wall of the TR1 to provide easy access to the power circuit so that they can be de-energized and such that available power is in the room to accommodate any additional circuits that may be needed in the future.

(B) Additional Telecommunication Rooms (TR2, TR3, etc.):

Additional Telecommunication Rooms (TR2, TR3, etc.) shall be located where required to limit the total length of the CAT6 copper cable from the patch panel, to the furthest outlet to 275’ or less as measured through the cable tray pathways and in-room routing to include vertical rises and drops. The 275’ limit provides for sag and unexpected downturns of pathway as well as patch cables at the wall end outlets. Each level of a multi-story facility will contain a minimum of one TR. These telecommunication room(s) shall meet the same requirements as TR1 except as indicated by the following requirements:

[1] The room shall be a minimum size of 10’ x 10’ with a 9’ minimum ceiling height. The room shall have one door, minimum of 36” wide. The door shall have a key-pad lock to control access. The room shall have no windows if located on exterior walls. All walls shall be covered with 4’ x 8’ x 3/4” painted, plywood from 6” AFF. The plywood shall be mounted in a vertical position, adjoined to minimize seams, contain not knots, and have “A” grade exposed face. The A/E shall determine if fire-retardant-treated (FRT) plywood is required for compliance with applicable building codes.

[2] This room shall be dedicated to LAN equipment. This TR shall be used to distribute or terminate fiber optic and copper cables to any location other than TR1. Refer to Diagram 7 for additional information.

[3] The room shall contain at least one free-standing equipment rack, secured at the top and bottom, and associated cable management system. The room layout should indicate planned space for a future rack.

[4] The incoming fiber optic cable from the TR1 room shall terminate in the upper-most part of the rack.

[5] CAT6 patch panels for the horizontal cables shall be located below the fiber optic patch panel leaving a minimum of 4U space between FOPP and the first CAT6 patch panel. This allows space for the enclosed cable management system.

[6] Install additional racks (and cable management system) as needed for the quantity of horizontal cables to be terminated.

[7] Provide space in the data racks for the active equipment that will be furnished and installed by DDESS.

[8] The rack configuration for TR2, TR3, etc, shall include physical parameters to mount an additional rack to accommodate any future expansion. All racks shall have a minimum clearance of 3’-0” from the face of the equipment, including sides of end racks, to any wall or wall-mounted equipment. Refer to Diagram 7 for additional information.

(C) Video Distribution:

[1] As noted above, the video distribution shall originate in Rack-2 located in TR1 and will be routed through the respective secondary TR if needed.

[2] The video distribution in the teaching spaces is preferred to be provided through the Interactive White Board (IWB). Each IWB shall have a cart-mounted unit that connects to the wall outlet through via an attachment umbilical with strain relief provided. Refer to Diagram 8 for additional information.

[3] The IWB cart assembly will connect to a wall outlet that has a network connection to the TR and three additional CAT 6 cables that extend to the wall mounted IWB/projector.

[4] The location of the IWB’s shall be coordinated with the entire design team and user group to ensure that it is located in the optimum locations. IWBs may also be portable and connected with an umbilical.

(D) Wireless Connectivity:

[1] The A/E shall designate the location of the wireless access point outlets to provide full and optimal coverage relative to the actual design conditions of the project, including room layout, heights, and building materials utilized. The density of the wireless usage is expected to increase over time. The quantity and location of the wireless data points, included in the original design, shall be based on the total student population and shall assume laptop operation by every student and staff member. Each instructional area of the learning environment may have up to 120 students and/or wireless network devices. All wireless devices will be powered-over-ethernet (POE).

[2] Each primary teaching space shall have a minimum of one ceiling mounted wireless access point outlet.

[3] The wireless shall be powered-over-ethernet (POE) and be centrally located for optimal coverage. Facility mapping of wireless zones coverage and capacity must be considered.

TR1 ELEVATION [E2]

[1] 4’X8’X3/4” PAINTED F.R.T. PLYWOOD SHEETS MOUNTED VERTICALLY - TYPICAL FOR ALL WALLS

[2] OVERHEAD LADDER TRAY FOR COPPER CABLES

6"

7’-0

"

RACK 1 RACK 2 RACK 3 RACK 4

[1][2]

[3]

PLYWOOD EDGESHALL TEMRINATE6” AFF

LIGHTS

[1] 4’X8’X3/4” PAINTED PLYWOOD SHEETS MOUNTED VERTICALLY - TYPICAL FOR ALL WALLS



V1.0JAN[2012]6 PHASE[1]


7 V1.0JAN[2012]PHASE[1]

(E) Telephone Systems:

[1] The telephone system requirements shall be coordinated with the military community telecommunications authority to ensure that all new equipment is compatible. The intent is to design a voice system that is compatible for use with VoIP systems where available. All cabling, routing and limitations as indicated in this Design Guide also apply to the voice cabling.

[2] Telephone handsets shall be distributed throughout the building for use by teaching and Administration staff.

(F) Equipment Racks:

Equipment racks shall meet the following requirements:

[1] Equipment racks shall be free-standing standard EIA 19”racks with 84” overall height secured at the top and bottom (45 units). Racks shall be furnished with 6” vertical cable management system mounted on both sides of each rack or between adjacent racks. Racks shall contain the cable patch panels, neat-patch organizers, switches, fiber optic patch panels and other Government-furnished equipment.

[2] A minimum allocation of 25% spare capacity shall be included in the bottom most part of all racks as illustrated in Diagram 6, the TR1 rack elevation. The racks shall be subsequently populated with the data cabling beginning from the top left of the rack and ending near the bottom right of the rack, followed by the indicated 25% spare capacity below. Additional patch panels shall be installed in the rack to achieve the number of spare ports needed to achieve 25% spare allocation.

[3] Position the racks near the center of the room to ensure full perimeter access. Refer to Diagram 3.

[4] Provide rack elevation drawings for TR1 and for each TR room. The elevation shall clearly show the number and configuration of each rack. Detailed information including the number of switches, patch panels neat panels, wire management, and PDU’s shall be included in the drawings. The number of terminated cables and the total number of available ports shall be illustrated. Refer to Diagrams 6-7 for additional information.

[5] Plan TR spaces for an additional future rack location. Refer to Diagrams 6-7 for additional information.

(G) Patch Panels:

Patch panels shall be 48-port CAT 6.

[1] Each port shall be sequentially numbered from left to right 1 through 24 on top and 25 through 48 on the bottom. Install a Neat Patch (2U) horizontal wire manager below the 24-port (single-unit, single-row) or below the 48-port (double-unit, double-row) panels then leave a 2U open space below for customer provided switches. Triple-row panels are not allowed. Below the switch, install an additional Neat Patch (2U) horizontal wire manager. Repeat this step for the quantity of patch panels provided Refer to Diagrams 6-7 for additional information.

[2] Terminate cables by color and function using T568B configuration in the following order:

• Blue - Data leaving a minimum of 10% of open ports for future use

• Red - Video Distribution leaving 4-6 open ports for future use

• Orange - Wireless leaving 4-6 ports open for future use

• Yellow - Voice leaving 10% open ports for future use• Green - Network printing devices leaving 4-6 open

ports for future use and will utilize a standard work area outlet.

(H) CAT 6 Copper Cables:

[1] Cables shall be CAT 6, UTP. The outer jacket shall be:

• BLUE for Data• RED for Video• ORANGE for Wireless• YELLOW for Voice• GREEN for Network Printing Device

[2] No horizontal cable shall exceed 275 feet in length. In addition, any horizontal cable length in excess of 250 feet shall be specifically identified in the design documents. The telecommunications designer shall evaluate each cable run along its intended path of travel, including elevation changes, to verify the length restrictions are in compliance. All cables shall have passed the UL LAN certification program and be labeled with the UL marking. In above ceiling applications, utilize plenum-rated cable for air plenums.

[3] Cables shall not be installed within 12” of luminaires, motors, or other sources of interference.

[4] Splices within cable runs are not allowed. Cables in horizontal runs shall be bundled together neatly and untangled with hook-and-loop Velcro fastener straps. The installer must adhere to the manufacturer’s requirements for bend radius and pulling tensions for all CAT6 runs.

TR1 ELEVATION [E4]

[2] 4’X8’X3/4” PAINTED F.R.T. PLYWOOD SHEETS MOUNTED VERTICALLY FLOOR TO CEILING - TYPICAL FOR ALL WALLS

7'-0

"

6"

9'-0

" M

IN

[2]

PLYWOOD EDGESHALL TERMINATE6” AFF

TR1 ELEVATION [E3]


[2] 4’X8’X3/4” PAINTED F.R.T. PLYWOOD SHEETS MOUNTED VERTICALLY FLOOR TO CEILING - TYPICAL FOR ALL WALLS

[3] OVERHEAD CABLE TRAY FOR COPPER CABLES


[5] VERTICAL CABLE TRAY TO SUPPORT VOICE CABLES

6"

[3]

[1]

[4]

[2]

[6]

[5]

PLYWOOD EDGESHALL TERMINATE 6” AFF

INCOMINGCONDUITS

[1] PROTECTED ENTRANCE TERMINAL FOR INCOMING COPPER LINES




[5] VERTICAL LADDER TRAY TO SUPPORT VOICE CABLES


V1.0JAN[2012]8 PHASE[1]



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9 V1.0JAN[2012]PHASE[1]

TR1 - RACK ELEVATION [DIAGRAM 6]

V1.0JAN[2012]10 PHASE[1]

[5] Label all cables on both ends with computer generated, self-laminating, adhesive, wraparound labels with the telecommunications room number (TR1, TR2…), rack number, patch panel identifier, and port number. Place label 4-6” from the termination point. Work area outlet faceplate label shall be behind a protective clear identifying window.

Example:

[6] Patch panel label shall also be behind a protective clear identifying window.

[7] Provide cable pull charts as indicated in Diagram 11 to identify all cables.

(I) Fiber Optic Cables:

[1] Terminate all fiber strands unless otherwise directed with SC type connectors.

[2] Install (1) each interlocking armored Single mode (SM) 12-strand and 50-Micron Multimode (MM) 12-strand cables to each Telecommunication Room from TR1. The manufacturer’s recommended bend radius must be adhered to at all times. Terminate the SM in ports 1-12 of the fiber patch panel and the MM in ports 13-24 in the 1U patch panel installed at the top of Rack-3.

[3] Terminating points shall be clearly marked on the exterior of the fiber shelf indicating where each strand pair terminates at the opposite end (source and destination). A legend shall be provided at each fiber patch panel indicating the terminating end points.

(J) Patch cords:

Specify that contractor provides the following CAT 6 patch cords to support the LAN connectivity:

• Blue - 10’ for the workstation. Quantity to equal 85% of all work area outlets plus 10%

• Blue - 15’ for the workstations. Quantity to equal 15% of all work area outlets plus 10%

• Blue - 2’ for the patch panels. Quantity to equal total blue work area outlets, plus 10%

• Green - 2’ for patch panels. Quantity to equal total printer work area outlets plus 10%.

• Red - 2’ for patch panels. Quantity to equal total red work area outlets plus 10%

• Orange - 2’ for patch panels. Quantity to equal total orange work area outlets plus 10%

(K) Cable Pathways:

[1] All cables shall be adequately supported and protected with materials specifically designed for this purpose. Cables shall not lie on top of ceilings, piping, or mechanical equipment.

[2] Pathways for CAT6 copper cables shall not be installed immediately adjacent to electrical distribution busduct or feeder conduits. Where the cables run parallel to such services, maintain a minimum 6” separation. 90 degree crossings are allowed with a minimum 12” separation.

(L) Cable Trays:

[1] The following services are permitted to be installed in cable trays. No other wiring shall be installed in the trays:

• LAN cables• Telephone cables• Video cables• Projector and IWB data cables• Intercom cables (Data only, not power)• Fiber optic cables• Wireless access point data cable

[2] Cable trays shall be installed above accessible ceilings to serve as the primary pathway between telecommunication rooms, and for the horizontal cables. The A/E is responsible for defining and indicating the pathway desired.

[3] Cable trays outside of TR1 may be wire mesh type tray 4” in depth and width as required for the quantity of cables to be supported. Trays shall be filled to a maximum of 40% NEC. The wire mesh shall be hot-dipped galvanized unless a special coating is required. Each section of tray shall be furnished with a grounding lug attached to the tray and bonded together.

[4] Cable trays shall be continuous the entire length. Horizontal or vertical changes in direction shall be made of components by the same tray manufacturer to function as an integrated complete system.

[5] Cable trays shall be installed according to NEMA Standard VE2-2006. Position the trays below any piping or ductwork above the ceiling to provide ease of future access. Maintain a minimum of 12” clear above the top of the tray for installation of the cables, and maintain a minimum of 6” clear below the bottom on the tray and ceiling to allow removal of the ceiling tiles. Position the trays to allow access to items above the ceiling requiring routine maintenance such as filters, valves, VAV boxes, etc.

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11 V1.0JAN[2012]PHASE[1]

TYPICAL TR ELEVATION LAYOUT [DIAGRAM 7]

V1.0JAN[2012]12 PHASE[1]

[6] Cable trays shall be supported from the structure according to the methods described in NEMA Standard VE2 using wall brackets or trapeze hangers. Select all supporting hardware for the weight of the tray and cables contained therein. All cable tray mounting details shall incorporate the appropriate level of restraint as required by the seismic zoning for the application.

[7] Where cable trays pass through walls that extend to the deck, install a framed opening in the wall the same dimensions as the outside dimensions of the tray and penetrate the wall through the framed opening. Where cable trays are shown to pass through fire-rated walls, install a minimum of two 4” conduit sleeves with fire caulk on the outside and fire caulk in the inside once the cable sleeves are pulled.

(M) Conduits:

[1] Conduits shall be installed in walls for the vertical drops from the ceiling to the outlet box containing the LAN jack. Minimum size of the conduit shall be 1”. Install a bushing on the conduit at the termination above the ceiling to protect the cable during installation. Every conduit installed for LAN cables shall contain a nylon pull string.

[2] Where hard ceilings are encountered, extend the conduits completely across the hard ceiling area and terminate at the cable tray or above an accessible ceiling.

[3] Floor outlets are not DDESS preference. However, where LAN jacks are installed in floor boxes, install conduits under the floor from the box to the nearest wall, run vertically up the wall and terminate above the ceiling. The minimum quantity and size conduits to a floor box shall be two 1” conduits for LAN cables.

[4] Where LAN jacks are installed in modular furniture partitions having internal raceways for LAN cables, install a furniture connection box at the location recommended by the partition supplier. The conduit sizing for service to the modular furniture shall be intentionally oversized to aid in future expansion. Install a minimum of 1.25” conduit from the box to above the accessible ceiling.

(N) Open Cables:

[1] Cables may be run without conduit above accessible ceilings from the LAN outlet stub-up to the cable tray. A pathway for such cables shall be established during design and indicated on the design drawings. Bundle cables above the ceiling and support with J-hook or center spline type suspended racks hardware specifically designed for this purpose.

[2] All cables supplying LAN jacks in a room shall enter the room at one location. Where the wall extends to deck, install a conduit sleeve in the wall for installation of the cables. At firewall penetrations, seal around the outside of the sleeve with approved fire caulk. After installation of the cables, seal the interior of the sleeve with approved fire caulk material.

[3] All cables not in trays shall be properly supported with j-hooks installed at a minimum of 5’ increments. Position the supports such that the sag at the mid-point between supports is no more than 12”. Use additional supports if necessary. Cables cannot lie on the structural steel or “red-iron” of the facility. J-hooks should be installed at all conduit entrances and above all workstation locations to allow for a 3’ service loop in the cable.

[4] Neatly bundle conductors into logical bundles and secure with Velcro straps between J-hooks and in all telecommunication rooms.

(O) Work Area Outlets:

[1] LAN outlets shall consist of an outlet box with faceplate containing the LAN jacks Refer to the Diagrams on the next page for additional information.

[2] Recessed wall outlet boxes shall be galvanized steel boxes, 4-11/16” square with a minimum depth of 2-1/8” where 1” and 3/4” conduits are attached.

[3] Box faceplate shall contain the LAN jacks. Faceplates may contain 1 to 6 jacks on a single gang plate. LAN jacks shall be TIA/EIA Cat 6, 8P8C terminated using a T568B configuration. Refer to the Diagrams on the next page for additional information.

13 V1.0JAN[2012]PHASE[1]

(4) DATA (1) DATA

DoDEA/DDESS- WORKSTATION WALLPLATE CONFIGURATIONS:Typical Classroom

(1) WIRELESS & (1) VOICE(4) DATA

NOTES: Jacks to be placed in below order on any given faceplate so it matches the panels on the racks (left to right/top to bottom): DATA/BLUE- VIDEO/RED- WIRELESS/ORANGE- VOICE/YELLOW

TERMINATION CONFIGURATION: T568B N S Y NC S E R V IC E S , INC .C R AF T S MANS HIP B Y :

2004 N. HWY 360G R AND P R AIR IE , T X 75050www.nsyncservices .com1-866-706-7962

F ILE NAME :

UP DAT E D B Y :

DE S IG NE D B Y :

R E V IE WE D B Y :

OF

B UILDING NUMB E R :

DAT E D:

08/15/2011S HE E T NO.

R R S

DDE S S T Y P IC AL C LAS S R OOMWOR K S T AT ION F AC E P LAT E

C ONF IG UR AT ION

R R S

LD

DDE S S - T Y P IC AL C R F AC E P LAT E

T E LE C OMM R OOM/ZONE :

R andell S tewart, R C DDR C DD:

1 1ALL

DOMESTIC DEPENDENT ELEMENTARY AND SECONDARY SCHOOLS

U.S DEPARTMENT OF DEFENSE EDUCATION ACTIVITY

ALL

(1) VIDEO DISTRIBUTION &

TR1-1A-01 TR1-1A-02

TR1-1A-03 TR1-1A-04

TR1-1A-05 TR1-1A-06

TR1-1A-07 TR1-1A-08

TR1-2A-01

TR1-2B-01

TR1-3A-01

TR1-1B-01

(4) DATA (1) DATA






F ILE NAME :

UP DAT E D B Y :

DE S IG NE D B Y :

R E V IE WE D B Y :

OF


DAT E D:

08/15/2011S HE E T NO.

R R S


C ONF IG UR AT ION

R R S

LD




1 1ALL



ALL


TR1-1A-01 TR1-1A-02

TR1-1A-03 TR1-1A-04

TR1-1A-05 TR1-1A-06

TR1-1A-07 TR1-1A-08

TR1-2A-01

TR1-2B-01

TR1-3A-01

TR1-1B-01

(4) DATA (1) DATA






F ILE NAME :

UP DAT E D B Y :

DE S IG NE D B Y :

R E V IE WE D B Y :

OF


DAT E D:

08/15/2011S HE E T NO.

R R S


C ONF IG UR AT ION

R R S

LD




1 1ALL



ALL


TR1-1A-01 TR1-1A-02

TR1-1A-03 TR1-1A-04

TR1-1A-05 TR1-1A-06

TR1-1A-07 TR1-1A-08

TR1-2A-01

TR1-2B-01

TR1-3A-01

TR1-1B-01

(4) DATA (1) DATA






F ILE NAME :

UP DAT E D B Y :

DE S IG NE D B Y :

R E V IE WE D B Y :

OF


DAT E D:

08/15/2011S HE E T NO.

R R S


C ONF IG UR AT ION

R R S

LD




1 1ALL



ALL


TR1-1A-01 TR1-1A-02

TR1-1A-03 TR1-1A-04

TR1-1A-05 TR1-1A-06

TR1-1A-07 TR1-1A-08

TR1-2A-01

TR1-2B-01

TR1-3A-01

TR1-1B-01

(P) Testing - CAT 6 Cables:

[1] All cable runs shall be certified. Each cable run shall contain a data report with the following information:

• Circuit ID as labeled at the patch panel and jack.• Length of cable run• Date of test• Cable Type• Type of scanner used• Overall test result of cable (i.e. PASS). NOTE: Marginal

tests are not acceptable.

[2] Wiring shall be tested and reported as complying to the following individual tests:

• Wire Map - Show the wiring is straight through with no open, crossed, reversed, or split pairs.

• Resistance - Measured in ohms, limit, and PASS/FAIL• Length - Measured length of each cable pair• Propagation Delay - Measured in nanoseconds, each

pair• Impedance - Determine if anomalies exist on cables

longer than 16 feet, measured for each pair.• Attenuation - Measure the loss of signal over the

length of the cable. Attenuation for each pair (dB), frequency for 100 Mhz.

• Measure the near-end crosstalk of a cable and verify the cable has adequate immunity from the next pairs.

[3] Submit the test results in spreadsheet format as directed by the contract specifications. Specifications shall be edited such that DDESS receives a copy.

(Q) Testing - Fiber Optic Cables:

[1] Perform continuity test on all fiber and connections.

[2] All installed fibers shall be certified via the use of an OTDR.

[3] Certification of fiber shall report the loss ratio of each fiber.

[4] A printed report of each fiber segment tested shall be supplied.

[5] A summary of all fiber tests, including dB loss for each fiber segment shall be supplied in printed and spreadsheet format.

[6] Provide approximate length of each cable run.

[1.3] DOCUMENTATION REQUIREMENTS

(A) Zone Map:

[1]

(B) Neighborhood Plan:

[1] The learning neighborhood floor plan is included to illustrate a general depiction of communication outlet locations and their relationship to teaching spaces. As unique conditions exist with an individual project, the actual locations of the outlets, respective to the project, shall be coordinated with the floor plan.

(C) Equipment Schedules:

[1] The A/E shall be responsible for the design and consideration of all active and passive components of the communication system which shall include the scheduling of the quantity and type of all applicable equipment. The scheduling shall be organized in a concise table format and provided to the Government for coordination. Active components shall be Government Furnished/Government Installed.

CAT6

VDS

IWBTo TR

To TR

INTERNET/VIDEO

STRAIN RELIEF HOOK

INTERCONNECTING CABLESBETWEEN PORTABLE LECTURN AND IWB(COMMAND, VIDEO AND AUDIO)

INTERNET/VIDEO

TR1Rack 4

DDESSFiber/Copper Distribution System

TR2-Rack 2

TR3-Rack 2

TR4-Rack 2

OSP 12 Strand SM Fiber Homerun to BCOTerminated with SC at top of Rack 4 in TR1.

BaseCommunications

Office

WAN

(1) 12 Strand 50micron MMF

Backbone Fiber

Learning (4) 2 Strand 50 micronMMF

Learning

(4) 2 Strand 50 micronMMF

Learning(4) 2 Strand 50 micronMMF

TR1Rack 2

(1) 12 Strand 50micron MMF

Backbone Fiber

Neighborhood

Neighborhood

50 pair minimum copper

Neighborhood

ProtectedEntranceTerminal

(PET)

V1.0JAN[2012]14 PHASE[1]

INTERACTIVE WHITE BOARD [DIAGRAM 8]

DDESS FIBER/COPPER DISTRIBUTION SYSTEM [DIAGRAM 9]

15 V1.0JAN[2012]PHASE[1]

CABLE PULL SCHEDULETelecom

RoomRack

DesignationPatch Panel

Port Number

Room Application Type

Cable ColorCable

Length POE (<250 Ft)

TR1 1 A 1 CR 101 Data BlueTR1 1 A 2 CR101 Data BlueTR1 1 A 3 CR101 Data BlueTR1 1 A 4 CR 102 Data BlueTR1 1 A 5 CR 102 Data BlueTR1 1 A 6 CR102 Data BlueTR1 1 A 7 CR 103 Data BlueTR1 1 A 8 CR 103 Data BlueTR1 1 A 9 CR 103 Data BlueTR1 1 A 10 Offices 104 Data BlueTR1 1 A 11 Offices 104 Data BlueTR1 1 A 12 Offices 104 Data BlueTR1 1 A 13 Offices 104 Data BlueTR1 1 A 14 Offices 104 Data BlueTR1 1 A 15 Offices 104 Data BlueTR1 1 A 16 Workrm 105 Data BlueTR1 1 A 17 CR 106 Data BlueTR1 1 A 18 CR 106 Data BlueTR1 1 A 19 CR 106 Data BlueTR1 1 A 20 CR 107 Data BlueTR1 1 A 21 CR 107 Data BlueTR1 1 A 22 CR 107 Data BlueTR1 1 A 23 Commons 108 Data BlueTR1 1 A 24 Commons 108 Data Blue

TR1 1 B 1 Commons 108 Data BlueTR1 1 B 2 Breakout 109 Data BlueTR1 1 B 3 CR 110 Data BlueTR1 1 B 4 CR 110 Data BlueTR1 1 B 5 CR 110 Data Blue

TR1 2 A 1 CR 101 Video RedTR1 2 A 2 CR 102 Video RedTR1 2 A 3 CR 103 Video RedTR1 2 A 4 CR106 Video RedTR1 2 A 5 CR 107 Video RedTR1 2 A 6 Commons 108 Video RedTR1 2 A 7 Commons 108 Video RedTR1 2 A 8 CR 110 Video Red

TR1 2 B 1 CR 101 Phone YellowTR1 2 B 2 CR 102 Phone YellowTR1 2 B 3 CR 103 Phone YellowTR1 2 B 4 Offices 104 Phone YellowTR1 2 B 5 Offices 104 Phone YellowTR1 2 B 6 Offices 104 Phone YellowTR1 2 B 7 Offices 104 Phone YellowTR1 2 B 8 Offices 104 Phone YellowTR1 2 B 9 Offices 104 Phone YellowTR1 2 B 10 Workrm 105 Phone YellowTR1 2 B 11 CR 106 Phone YellowTR1 2 B 12 CR 107 Phone YellowTR1 2 B 13 Commons 108 Phone YellowTR1 2 B 14 CR 110 Phone Yellow

TR1 2 C 1 CR 101 Wireless OrangeTR1 2 C 2 CR 102 Wireless OrangeTR1 2 C 3 CR 103 Wireless OrangeTR1 2 C 4 Offices 104 Wireless OrangeTR1 2 C 5 CR 106 Wireless OrangeTR1 2 C 6 CR 107 Wireless OrangeTR1 2 C 7 Commons 108 Wireless OrangeTR1 2 C 8 CR 110 Wireless Orange

Remarks

White Board

White Board

White Board

White BoardWhite Board

White Board

White Board

White BoardWhite BoardWhite BoardWhite BoardWhite BoardWhite BoardWhite BoardWall mounted flat screen

CABLE PULL SCHEDULE [DIAGRAM 10]

V1.0JAN[2012]A1 DOCUMENTATION REQUIREMENTS

1.3 (NEIGHBORHOOD PLAN)1

23

45

D C B A

80”

OUTLET FOR “COMPUTER

ON WHEELS” CART OR CABINET

6 STRANDS OF FIBER OPTIC

CABLE IN CONDUIT OR INNERDUCT

SINGLE MODE. HOME RUN TO TR1

ENTRY POINT FOR CABLES

INTO ROOM

9

99

9

IWB

(UNO)

NETWORK

PRINTING

DEVICE

ZON

E M

AP

ZON

E LI

MIT

S

DRO

P FA

RTH

EST

FRO

M P

ATC

HPA

NEL

IN D

ROP

ZON

E LI

MIT

S

165’

-0”

TR3

TR2

TR3

125’

-0”

174’

-6”

V1.0JAN[2012]A2 DOCUMENTATION REQUIREMENTS

1.3 (ZONE MAP)

Education Facilities Specification Change Approval

Attached are the original Change Request and subsequent revision to the Educational Facilities

Specification for your approval.

Summary of any unforeseen issues in making this change:

Other Area Concurrence:

DDESS:

DoDDS-Europe:

DoDDS-Pacific:

HQ DoDEA Routing

DoDEA Facilities Chief:

DoDEA Logistics Division:

DoDEA Education Chief:

Education Facilities Specification Change Request

Routing: (Requests can be initiated at any level per Area guidance. All requests must be routed

through the Area Facility Chief and will be received from the Area office allowed to submit

change requests. Please attach drawings or additional information that will clarify the request.)

Submitted by (Name):

Area Facility Chief Approval:

Area Education Chief Approval:

Area Approval:

School Level: ES MS HS

Functional Area (Existing or New):

Summary of Requested Change:

Change Justification:

Cost Impact (estimated – can be positive or negative):

Other Area Concurrence:

DDESS:

DoDDS-Europe:

DoDDS-Pacific:

HQ DoDEA Routing

DoDEA Facilities Chief:

DoDEA Logistics Division:

DoDEA Education Chief: