Department of DefenseCurrent Events

Panel DiscussionQuestions and Answers

Amber Barber, Moderator

Presenters

• Steve Tkac, Deputy Director– OSD, Property & Equipment Policy

• David Guinasso, Contract Property Lead– OSD, Defense Procurement & Acquisition Policy

• Tom Ruckdaschel, Dir. Government Property– Defense Contract Management Agency

• Tina Frazier, Division Chief– Defense Property Accountability System

OSD, P&E PolicyExistence & Completeness Initiatives

AT&L Memorandums:

• “Standard Equipment Data Elements for Government Furnished Property Baseline Establishment” (Jan, 7 2012)– Requires the Components to include GFP as a part of their FIPs and to begin showing

progress in this area.

• “Implementation of Gov’t Furnished Property Attachments to Solicitations and Awards” (April 11, 2012)

-Provides a GFP data schema as DoD’s initial phase to report GFP as data.

• “Priorities for Improving Financial Information and Processes and Achieving Audit Readiness” (April 23, 2012)

-Recognizes AT&L’s lead in several FIAR Focus areas: equipment, inventory, and real property.

Quick Wins Total

Air Force $87,994,989 $88,336,978 99.61% 12/31/2010

Army $14,182,885 $99,976,531 14.19% 3/31/2011

Navy $172,467,895 $183,169,044 94.16% 9/30/2010

SOCOM $371,218 $4,313,778 8.61% 3/31/2011

MDA $470,811 $483,261 97.42% 3/31/2011

Total Military Equip $275,487,798 $376,279,592 73.21%

NBV % of NBV Assertion DateAssessable Unit

Army• Rotary

Helicopters• Tug Boats

Navy• Ships & Aircraft• Satellites &

Ballistic Missiles• Ordnance• USMC (Cap GE)• USMC LAV,

M777

Air Force• Aircraft• Ballistic Missiles• Satellites

MDA• Sensors (satellites

& family of land & sea-based radars)

SOCOM• Small Boats

(cutters, rigid inflatables)

E&C - Status by Component

4

OSD, DPAP

• We have made a concerted effort to re-engineer Government Furnished Property (GFP) in the DoD– 9 changes to the FAR and DFARS– New DoD Instruction 4161.02– GFP Guidebook

• All aimed at moving the management of GFP into an automated environment.

• Infrastructure and policy are nearly complete• The next step is full implementation.

Contract Property “Short list”• Federal Acquisition Regulation

– Part 45-Government’s Policy– Clause 52.245-1 (April 2012)

• Defense Federal Acquisition Regulation Supplement– Part 245—Government Property (for DoD)– DFARS clauses:

• 252.211-7007 (Reporting of GFE to the DoD UID Registry)*• 252.245-7001 (Tagging, Labeling and Marking of GFP)• 252.245-7002 (Reporting Loss of Government Property)• 252.245-7003 (Contractor Property Management System Admin.)• 252.245-7004 (Reporting, Reutilization, and Disposal)

– Procedure, Guidance and Information (PGI)

*Under revision: DFARS case 2012-D001

• DoD Instruction 4161.02 and accompanying Guidebook

DCMA: Property and Plant Clearance Mission

Ensure contractors manage contract property IAW FAR/DFARS requirements

and contract terms and conditions

Functions• Conduct Property Management System Analyses

(PMSAs)• Evaluate property loss (includes theft, damage

and destruction)• Perform reutilization screening of excess property; ensure timely disposal• Accept delegations from other Federal agencies

(NASA)• Support CCAS property administration• Support CMO contract closeout efforts

1. Equipment (for use or repair)2. Special Tooling3. Special Test Equipment4. Material

4 types of contract property

• Four (4) diverse business areas: CONUS, CCAS, Other OCONUS & Special Programs

• Number of contractors: 4000+/approximately 20,000 assigned contracts (Dollar value (approx.) $150+ billion)

• Personnel: approx. 300 (1103 series): [<3% of DCMA]– Industrial Property Management Specialists– Industrial Property Clearance Specialists

• Instructions:– Contract Property Management– Plant Clearance

• eTools: CPAS, PCARSS, LTDD (“property loss”)

DCMA: Mission at a glance

Government Property Landscape• Major on-going asset accountability effort

– Tied to CFO compliance; and– FIAR plan

• Federal Acquisition Regulation– Three updates in last five years

• Defense Federal Acquisition Regulation Supplement– Five new clauses, including business system rule; PLUS,– New pre-award guidance to Buying Commands (Procedure, Guidance and Information)

• Revised DoD Instruction 4161.2 (April 2012)– Updated Component responsibilities

• DoD Components look to DCMA for expertise

Defense Property Accountability System• Leading the DoD in Asset Management

– Supports Army, Navy, Marines and 23 Defense Agencies, with Acquisition value over $600 Billion

– Cradle to Grave Asset Management– Financial Reporting to include integration with ERPs– All Personal Property

• General Equipment– GFP– IT Assets– Vehicles

• Military Equipment• SSAE 16 Report Due Sept 2012

DPAS Initiatives

• WAWF Interface– Receipts, Transfers, GFP Transfers

• UII Management– Reporting to Registry– Legacy Creation and Printing

• Maintenance and Utilization Module• Warehouse module• Enhanced pRFID Integration

Audience Questions