Demonstration of HKCAN Demonstration of HKCAN database Outlinedatabase Outline

Database system overview

Software characteristics

Database status

Demonstration of HKCAN Demonstration of HKCAN database Outline (continued)database Outline (continued)

Database modules

Search

Display

Export

Index browse

Maintenance and reports

Future development

In November 1999, memorandum signed

between National Central Library (Taiwan)

and HKCAN

NCL agreed to share with HKCAN its authority control software and exchange authority records

Database system overviewDatabase system overview

HKCAN contracted a software vendor in Taiwan, Transmission Information System Co. Ltd. (TIS) to upgrade the NCL’s software

In March 2000, the server and software were installed at the Chinese University of Hong Kong Library

Database system overview Database system overview (continued)(continued)

2000-2002Software enhancementTraining workshops organized for HKCAN member libraries

Access to the database is controlled by IP address

Database system overview Database system overview (continued)(continued)

Web interface

Provide hypertext links

Multiple scripts capability

Record has Chinese authorized headings in Chinese script and equivalent authorized headings from the Library of Congress in the Roman alphabet

Software characteristicsSoftware characteristics

Full-text searching capabilityProvide access to individual word (eg. Variant forms)

Choice of MARC exchange formatsRecord export format in MARC21 or CMARC

Switch of main and linking headingsAble to flip main heading and linking heading to accommodate users’ needs

Software characteristics Software characteristics (continued)(continued)

Database statusDatabase status

Number of records as of 12 September 2002 = 102,324

Personal Name71,50070%

Corporate Body13,16613%

Meeting Name9621%

Uniform Title16,69616%

Main menu of the DatabaseMain menu of the Database

Maintenance module

Search module

Reports module

Search moduleSearch module

Chinese version of OPACChinese version of OPAC

English version of OPACEnglish version of OPAC

ANDORNOT

Full Text

Heading and Linking

Romanised form

Chinese form

Search term in Roman alphabetSearch term in Roman alphabet

Search term

Search term in Chinese characters Search term in Chinese characters

Chinese form

Brief record displayBrief record display

Full record displayFull record display

MARC record displayMARC record display

Romanised form

Chinese form

Multi-script recordMulti-script record

Source citations in Romanized and Chinese forms

LC number

HKCAN control no. and identifier

MARC record Display / ExportMARC record Display / ExportDownload alternatives:Selected recordsAll searched records

Type of code:BIG5CCCII

MARC format:US-MARCC-MARC

To Download CJK in 1XX Instead?

NoYes

Download method:BrowserTxt fileMARC format

Export record formatExport record format

Save as txt file or MARC format

MARC record export Support by local library system

Innovative showed support of 7xx model

HKCAN Workgroup worked closely with Innovative to develop software that would index equivalent heading and display redirections

Library system supportLibrary system support

Beta test was installed in selected member libraries

Enhancements are needed to improve system performance

Library system support Library system support (continued)(continued)

Equivalent heading displayEquivalent heading display

Index browseIndex browse

Browse displayBrowse display

Data maintenance

Online update

Online record input

Record uploading in batch

Maintenance moduleMaintenance module

Reports functions

Duplicate headings report

Duplication / statistical report on new records

Report moduleReport module

Multiple authority files

Authority files from China (CNMARC) and Taiwan (CMARC) will be loaded as individual database

Unicode language support

A single common coding scheme of Unicode will

facilitate exchange of authority records

Future developmentFuture development

Collaboration with library system vendor

Streamline authority control work by developing gateway to export authority records from HKCAN database and load them to local library system

Future development Future development (continued)(continued)

Version 2

Thank YouThank You

HKCAN website

http://hkcan.ln.edu.hk