December 19, 2016 - Mohave Community College · 12/19/2016 · December 19, 2016 Page 3 As noted in November's President's Council Report, CSI was cancelled for November and is slated

Agenda President’s Council

Date: December 19, 2016

Time: 9:00 a.m.

Location: Neal Campus Kingman, Room 240, Meet Me x61101

Updates/Announcements:

Important Dates:

        

December 22, JICS forms notification due

December 23-26 College Closed

December 30-January 2 College Closed

January 9, 2017 Faculty Return

January 13, Governing Board Meeting, NCK

January 16, College Closed, Civil Rights Day

January 17, Start 15/8 week classes

February 6-7, 2017 HLC Visit

Professional Development: Creative Conflicts: Benefits and Resolution Strategies (F. Gilbert)

Standing Reports:

CSI: Continuous Strategic Improvement (Masterson and/or S. Bristle)

RPP: Risk, Policy and Procedure (Stithem and/or D. Bristle)

3.035 Visitors in the Classroom

4.070 Student Records

5.007 Property Records

5.000 Leave

CASA: Curriculum, Academic Standards and Assessment (Norby)

Course Package: Automotive Engine Performance

Program Modification: Certificate, Advanced Automotive Technology

Program Retirement: Chemical Dependency Studies

Program Modification: AA Degree, Early Childhood Development

Program Modification: AA Degree, Elementary Education

Program Modification: AAS Degree, Surgical Technology

Items for Special Attention:

1. Community Outreach Programs Report (J. Gee)(Attached)

2. WAVED JTED Board of Governors Update (M. Kearns)

3. Emergency Notification System – One Call Update (M. Kearns)

4. FERPA Taskforce Update (S. Dieringer)

5. 2019-2020 Academic Calendar Review (P. Norby)(Attached)

6. Campus Advisory Council Luncheon Report (Campus Deans)(Attached)

7. College Branding (J. Jarmin)

8. EDU Program Report (S. Dieringer)(Attached)

Member Reports:

Adjournment:

Professional DevelopmentMonday, December 5, 2016 9:35 AM

December 19, 2016 Page 3

As noted in November's President's Council Report, CSI was cancelled for November and is slated to resume meeting this Tuesday, Dec. 20.

With the following on the agenda:

o Bree & Mindy:

§ Strategy: Design and deliver an effective and engaging new student orientation program

§ Items needed: Visual documents, quality assurance statements, expected outcomes and measurements for effectiveness

o Stephanie & EDU Faculty:

§ Strategy: Drive the development and implementation of a comprehensive plan to address K‐12 teacher recruitment and retention in Mohave County

§ Items needed: Action list to move forward, Items learned from Summit

o Sonni:

§ Strategies: Conduct ongoing scans of local, state and regional economic trends to anticipate workforce development needs. Develop new programs, credit and non‐credit, certificates and degrees which are based on comprehensive labor market research

§ Items needed: Program review model, academic standards piece included

o Jason:

§ Strategy: Establish Operations Plan for Corporate and Community Education

§ Items needed: Community education operations plan draft

o Mindy & James:

§ Strategy: Use targeted marketing and communication to expand student enrollment in low‐penetration and/or underserved populations

§ Items Needed: Documents created, measurements, etc.

o Jenny & Danette (attendance optional):

§ Strategy: Develop a comprehensive professional development plan for all employees

§ Items needed for group: Leadership program in the works, along with timeline, subjects covered, participants, desired outcomes, and measurements for effectiveness

o Fred, Carolyn, Shawn, Jann:

§ Strategy: Offer diverse student life programming and activities

§ Items needed: Calendar & progress report.

· January:

o Campus Deans

o Progress of CSI Committee – where are we now?

o MCC Foundation

· February:

Continuous Strategic ImprovementMonday, December 5, 2016 11:47 AM


o Sonni: Ongoing scans

· March:

o Campus Deans

§ Strategy: Foster partnerships to deliver county‐wide cultural, artistic, and academic programing; Promote a calendar of themes and events that promote multicultural awareness to local communities, and secure resources to support these offerings

‐‐‐‐

Further, Institutional Research has been doing some phenomenal work in locating and evaluating AZMerit scores in alignment with the strategy, "Collaborate with local high schools to align curriculum" in preparation for further discussion and action.

AzMeritMohave C...

In addition, the Dean of Business Services presented a preliminary model for program review in the for review and feedback to the strategic plan group.


Proceedings_12‐15‐2...

3.035Visitors in...

4.070Student R...

5.077Property ...

Risk, Policy and ProcedureMonday, December 5, 2016 11:47 AM


MCC Form ADM 00027

PROCEDURE CHANGE RECOMMENDATION

TO: President’s Council

FROM: Risk, Policy and Procedure

POLICY # 3.035 Visitors on Campus

Submitted: 12/14/2016 Reviewed:

New Revision Deletion

Current Procedure:

3.035 Visitors on Campus The college shall encourage residents of the college district to visit college campuses, provided that the visitors conduct themselves in such a way that the operation of the college is not disrupted.

3.035.01 Visitors on Campus Mohave County residents and other visitors are encouraged to visit any of the campuses at almost any

time. Campus deans will arrange for visitors to tour campuses and will also make arrangements for

special groups.

Recommended Procedure:

3.035 Visitors on Campus The college shall encourage residents of the college district to visit college campuses, provided that the visitors conduct themselves in such a way that the operation of the college is not disrupted.

3.035.01 Visitors on Campus Mohave County residents and other visitors are encouraged to visit any of the campuses at almost any

time. Campus deans will arrange for visitors to tour campuses and will also make arrangements for

special groups.

3.035.05 Visitors in the Classroom Except in emergencies involving the health and safety of those present, faculty and/or staff will not allow

visitors into a classroom, laboratory, or other instructional facility while class is in progress. Only

students who have been admitted to the college and are officially registered for the class and guests of the

instructor who are invited for legitimate purposes of instruction may attend classes. No faculty and/or

staff member is authorized to make an exception to this policy without prior approval of the Campus

Dean or designee.

Effective Date:

PPM Posted:




POLICY # 4.070



Current Procedure:

4.070.05 Student Records Confidentiality The Family Educational Rights and Privacy Act of 1974 (FERPA) affords a student certain rights with respect to his/her education records. A student has the right to:

Inspect and review the student’s own education records within 45 days of the day the college receives a request for access.

1. A student should submit to the registrar a written request that identifies the record(s) the student wishes to inspect. The registrar will make arrangements for access and notify the student of the time and place where the record(s) may be inspected.

2. Request an amendment of the education record that the student believes is inaccurate or misleading. A student may ask the college to amend a record that is believed to be inaccurate or misleading. The written request should be addressed to the registrar, clearly identify the part of the record that is to be changed, and specify why it is inaccurate or misleading.

3. If the college decides not to amend the record as requested by the student, the college will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

4. Consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests.

a. A school official is a person employed by the college in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the college has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

b. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

5. According to the FERPA, its amendments and the final rule of the U.S. Department of Education, the only information which may be released without the student’s written consent is directory information. Directory information includes name, address, e-mail address, phone number(s), date and place of birth, photographs, most recent previous school attended, MCC ID number, major field of study, campus attended, status (including current enrollment, dates of attendance, full-time/part, withdrawn, degrees awarded), honors received (e.g., Dean’s List, Honor’s List, PTK), participation in activities and sports and weight and height of athletic team members. Students currently enrolled may withhold disclosures of “Directory Information” under the Family Educational Rights and Privacy Act of 1974, as amended. Written notification must be received in the Office of the Registrar prior to the first day of class each semester. Failure on the part of any student to specifically request that “Directory Information” be withheld indicates individual approval for disclosure. ANNUAL NOTIFICATION: Students will be notified of their FERPA (Family Educational Rights and Privacy Act) rights by publication in the college

catalog.

Recommended Procedure:

The Family Educational Rights and Privacy Act of 1974 (FERPA) affords a student certain rights with respect to his/her education records. A student has the right to:

Inspect and review the student’s own education records within 45 days of the day the college receives a request for access.

1. A student should submit to the registrar a written request that identifies the record(s) the student wishes to inspect. The registrar will make arrangements for access and notify the student of the time and place where the record(s) may be inspected.

2. Request an amendment of the education record that the student believes is inaccurate or misleading. A student may ask the college to amend a record that is believed to be inaccurate or misleading. The written request should be addressed to the registrar, clearly identify the part of the record that is to be changed, and specify why it is inaccurate or misleading.

MCC Form ADM 00027

3. If the college decides not to amend the record as requested by the student, the college will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

4. Consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests.

c. A school official is a person employed by the college in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the college has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

d. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

5. According to the FERPA, its amendments and the final rule of the U.S. Department of Education, the only information which may be released without the student’s written consent is directory information. Directory information includes name, address, e-mail address, phone number(s), date and place of birth, photographs, most recent previous school attended, MCC ID number, major field of study, campus attended, status (including current enrollment, dates of attendance, full-time/part, withdrawn, degrees awarded), honors received (e.g., Dean’s List, Honor’s List, PTK), participation in activities and sports and weight and height of athletic team members. Students currently enrolled may withhold disclosures of “Directory Information” under the Family Educational Rights and Privacy Act of 1974, as amended. Written notification must be received in the Office of the Registrar prior to the first day of class each semester. Failure on the part of any student to specifically request that “Directory Information” be withheld indicates individual approval for disclosure. ANNUAL NOTIFICATION: Students will be notified of their FERPA (Family Educational Rights and Privacy Act) rights by publication in the college catalog.

6. “MCC employees (including contracted temporary staff) who suspect there may have been a possible FERPA violation regarding any MCC student, past or present, must immediately report the suspected violation to their supervisor. Supervisors are expected to immediately notify the MCC Office of the Registrar.”

Effective Date:

PPM Posted:

MCC Form ADM 00027




POLICY # 5.077 Property Records



Current Procedure:

5.077.09 Property Records The college shall maintain a listing, updated annually, of all property and capital equipment owned by the college in accordance with approved accounting standards practices. The primary goal is to ensure that the capital assets are correctly accounted for using the approved accounting standards. The capitalization threshold for any individual item is set at $5,000 or higher with an estimated life of at least two (2) years. This inventory listing should include the item description, cost and date of acquisition, location of item and disposal information if applicable. Capital inventory items should be assigned a numbered inventory tag with the details and corresponding number entered on the listing worksheet. Recommended Procedure:

5.077.09 Property Records The college shall maintain a listing, updated annually, of all property and capital equipment owned by the college in accordance with approved accounting standards practices. The primary goal is to ensure that the capital assets are correctly accounted for using the approved accounting standards. The capitalization threshold for any individual item buildings, equipment, improvements other than buildings, and software is set at $5,000 or higher with an estimated life of at least two (2) years. The estimated useful life of each category may differ. The capitalization threshold for land, land improvements, and library book collections is $1. This inventory listing should include the item description, cost and date of acquisition, location of item and disposal information if applicable. Capital inventory items should be assigned a numbered inventory tag with the details and corresponding number entered on the listing worksheet.

Effective Date:

PPM Posted:

ASE201

ATAC‐CERT

ChemicalDepende...

EDECD‐AA

EDEED‐AA

SGTD‐AA

CurriculumMonday, December 5, 2016 11:47 AM


19‐20_Academic Cale...

2019‐2020 Academic CalendarFriday, December 16, 2016 12:50 PM




Also available individually under Campus Deans Reports

CampusAdvisory ...

Campus Advisory Council ReportFriday, December 16, 2016 12:51 PM












Also available under Associate Deans of Instruction Report

EDU_Update

EDU Program UpdateFriday, December 16, 2016 12:53 PM






Also Available under Associate Deans of Instruction Report

Community and Corporate Education ReportFriday, December 16, 2016 12:54 PM


MONTH August‐December 2016

REVENUE

Campus Course Title

Contact

Hours Start Date Rate/hr Supplies

Total

Cost/course

Make/No

Make (#)

# of

students

Total

Revenue # seniors

Total

Revenue ‐

Senior

Discount

LHC Ceramics CMA 001‐121 24 8/23/2016 5.00$ ‐$ 100.00$ y 7 700.00$ 5 550.00$

LHC Rock/Gem CMA 002‐ 121 16 8/24/2016 5.00$ 80.00$ y 7 560.00$ 6 440.00$

LHC Metalsmithing CMA004‐121 24 10/5/2016 5.00$ 120.00$ y 9 1,080.00$ 6 900.00$

LHC Metalsmithing CMA004‐122 24 11/16/2016 5.00$ 120.00$ Y 12 1,440.00$ 9 1,170.00$

LHC Quilting CMA 012‐121 24 10/18/2016 5.00$ 120.00$ y 4 480.00$ 2 420.00$

LHC Beg. Watercolor CMA 013‐121 24 9/14/2016 5.00$ 120.00$ N 0 ‐$ 0 ‐$

LHC Adv. Watercolor CMA 015‐122 24 10/25/2016 5.00$ 120.00$ y 8 960.00$ 8 720.00$

LHC Adv. Watercolor CMA 015‐131 24 9/13/2016 5.00$ 120.00$ y 7 840.00$ 7 630.00$

LHC Zen‐Doodle CMA 016‐121 12 8/30/2016 5.00$ 60.00$ y 2 120.00$ 2 90.00$

LHC Zen‐Doodle CMA 016‐121 12 11/1/2016 5.00$ 60.00$ y 3 180.00$ 3 135.00$

LHC Yoga CMW 006‐121 15 8/23/2016 5.00$ 35.00$ y 5 175.00$ 3 118.75$

LHC Yoga CMW 006‐122 15 10/11/2016 5.00$ 35.00$ y 4 140.00$ 2 102.50$

LHC Yoga CMW 006‐123 15 11/15/2016 5.00$ ‐$ 35.00$ y 9 315.00$ 5 221.25$

LHC CPR CMW 010‐121 6 8/6/2016 5.00$ 35.00$ y 6 210.00$ 0 210.00$

LHC CPR CMW 010‐122 6 11/12/2016 5.00$ 35.00$ y 3 105.00$ 0 105.00$

LHC Beg. Zumba CMW 012‐221 12 10/11/2016 5.00$ ‐$ 60.00$ y 4 240.00$ 2 210.00$

LHC Inter. Zumba CMW 013‐121 8 10/8/2016 5.00$ ‐$ $40.00 N 0 ‐$ 0 ‐$

LHC TRAVEL Spanish CMW 011‐222 12 10/31/2016 5.00$ $60.00 N 0 ‐$ 0 ‐$

LHC Travel Spanish CMW 011‐221 12 9/12/2016 5.00$ ‐$ $60.00 N 0 0

LHC Music Appreciation CMW 014‐121 18 10/18/2016 5.00$ ‐$ 90.00$ N 0 ‐$ 0 ‐$

LHC Motortrain CMM 001‐121 15 9/23/2016 ‐$ 250.00$ N 0 ‐$ 0 ‐$

LHC Motortrain CMM 001‐122 15 10/21/2016 ‐$ 250.00$ y 8 2,000.00$ 0 2,000.00$

LHC Motortrain CMM 001‐123 15 11/11/2016 ‐$ ‐$ 250.00$ y 5 1,250.00$ 0 1,250.00$

LHC Motortrain CMM 001‐124 15 12/9/2016 ‐$ ‐$ 250.00$ y 1 250.00$ 0 250.00$

LHC Motor Skills CMM 002‐121 5 9/25/2016 ‐$ ‐$ 125.00$ N 0 ‐$ ‐$




TOTALS 208 0 ‐$ 59 11,295.00$ 60 9,522.50$

Campus Course Title

Contact

Hours Start Date

Facilitator

Pay Rate

Total

Facilitator

Pay/Course Supplies

Total Cost =

Total

Facilitator

Pay +

Supplies

SAMPLE LHC Ceramics CMA 001 121 30 12/4/2016 25.00$ 750.00$ 150.00$ 900.00$

SAMPLE LHC CPR CMW 010 111 10 12/4/2016 20.00$ 200.00$ ‐$ 200.00$

‐$ ‐$

LHC Ceramics CMA 001‐121 24 8/23/2016 20.00$ 480.00$ 1,300.00$ 1,780.00$

LHC Rock/Gem CMA 002‐ 121 16 8/24/2016 20.00$ 320.00$ 1,400.00$ 1,720.00$

LHC Metalsmithing CMA004‐121 24 10/5/2016 20.00$ 480.00$ ‐$ 480.00$

LHC Metalsmithing CMA004‐122 24 11/16/2016 20.00$ 480.00$ ‐$ 480.00$

LHC Quilting CMA 012‐121 24 10/18/2016 20.00$ 480.00$ ‐$ 480.00$

LHC Beg. Watercolor CMA 013‐121 24 9/14/2016 20.00$ 480.00$ ‐$ 480.00$

LHC Adv. Watercolor CMA 015‐122 24 10/25/2016 20.00$ 480.00$ ‐$ 480.00$

LHC Adv. Watercolor CMA 015‐131 24 9/13/2016 20.00$ 480.00$ ‐$ 480.00$

LHC Zen‐Doodle CMA 016‐121 12 8/30/2016 20.00$ 240.00$ ‐$ 240.00$

LHC Zen‐Doodle CMA 016‐121 12 11/1/2016 20.00$ 240.00$ ‐$ 240.00$

LHC Yoga CMW 006‐121 15 8/23/2016 20.00$ 300.00$ ‐$ 300.00$

LHC Yoga CMW 006‐122 15 10/11/2016 20.00$ 300.00$ ‐$ 300.00$

LHC Yoga CMW 006‐123 15 11/15/2016 20.00$ 300.00$ ‐$ 300.00$

LHC CPR CMW 010‐121 6 8/6/2016 20.00$ 120.00$ ‐$ 120.00$

LHC CPR CMW 010‐122 6 11/12/2016 20.00$ 120.00$ ‐$ 120.00$

LHC Beg. Zumba CMW 012‐221 12 10/11/2016 20.00$ 240.00$ ‐$ 240.00$

TOTALS 320.00$ 5,540.00$ 8,240.00$

TOTAL

EXPENSE

EXPENSE

Net Gain/Loss = Total

Revenue ‐ Total

Expense

$1,282.50

MONTH August‐December 2016

REVENUE

Campus Course Title

Contact

Hours Start Date Rate/hr Supplies

Total

Cost/course

Make/No

Make (#)

# of

students

Total

Revenue # seniors

Total

Revenue ‐

Senior

Discount

NCK Ceramics CMA 001 111 24 8/22/2016 3.33$ 20.00$ 100.00$ Y 7 700.01$ 5 600.01$

NCK Ceramics CMA 001 112 24 10/25/2016 4.17$ 20.00$ 120.00$ Y 8 959.99$ 6 809.99$

NCK Lapidary CMA 002 111 16 8/22/2016 5.00$ 20.00$ 100.00$ Y 5 500.00$ 3 440.00$


NCK Lapidary CMA 002 115 16 10/25/2016 5.00$ 20.00$ 100.00$ Y 10 1,000.00$ 5 900.00$


NCK Motorcycle Training CMM 001 111 15 9/16/2016 ‐$ Y 3 ‐$ 0 ‐$

NCK Motorcycle Training CMM 001 112 15 10/14/2016 ‐$ ‐$ Y 1 ‐$ 0 ‐$



NCK Motorcycle Training CMM 002 112 15 10/16/2016 ‐$ ‐$ N (0) 0 ‐$ 0 ‐$

NCK Motorcycle Training CMM 002 113 15 11/6/2016 ‐$ ‐$ N (0) 0 ‐$ 0 ‐$

NCK QuickBooks PC CMT 005 111 12 10/4/2016 5.00$ ‐$ 60.00$ N (0) 0 ‐$ 0 ‐$



NCK QuickBooks Online CMT 005 111 12 10/4/2016 5.00$ ‐$ 60.00$ N (0) 0 ‐$ 0 ‐$



NCK Jiu Jitsu CMW 008 111 6 8/22/2016 5.00$ ‐$ 30.00$ N (0) 0 ‐$ 0 ‐$

NCK Jiu Jitsu CMW 008 112 6 10/4/2016 5.00$ ‐$ 30.00$ N (0) 0 ‐$ 0 ‐$

NCK First Aid CMW 009 111 5 9/24/2016 5.00$ ‐$ 25.00$ N (0) 0 ‐$ 0 ‐$

NCK BLS Healthcare Provider CPR CMW 5 9/16/2016 5.00$ 15.00$ 40.00$ Y 2 80.00$ 0 80.00$

NCK BLS Healthcare Provider CPR CMW 5 11/5/2016 5.00$ 15.00$ 40.00$ N (0) 0 ‐$ 0 ‐$



NCK BLS Healthcare Provider CPR CMW 5 10/7/2016 5.00$ 15.00$ 40.00$ Y 6 240.00$ 0 240.00$

NCK Healthy Living Made Simple CMW 5 10/17/2016 5.00$ 15.00$ 40.00$ N (0) 0 ‐$ 0 ‐$

NCK Outdoor Strength and Conditionin 8 8/22/2016 5.00$ ‐$ 40.00$ N (0) 0 ‐$ 0 ‐$




NCK CPR Instructor Training CMW 020 4 9/30/2016 25.00$ 50.00$ 150.00$ Y 3 450.00$ 0 450.00$

TOTALS 357 260 1,615.00$ 63 5,330.00$ 28 4,740.00$

Total

Revenue

Campus Course Title

Contact

Hours Start Date

Facilitator

Pay Rate

Total

Facilitator

Pay/Course Supplies

Total Cost =

Total

Facilitator

Pay +

Supplies

NCK Ceramics CMA 001 111 24 8/22/2016 20.00$ 480.00$ 528.93$ 1,008.93$

NCK Ceramics CMA 001 112 24 10/25/2016 20.00$ 480.00$ 225.43$ 705.43$

NCK Lapidary CMA 002 111 16 8/22/2016 20.00$ 320.00$ 173.09$ 493.09$

NCK Lapidary CMA 002 113 16 9/27/2016 20.00$ 320.00$ 183.62$ 503.62$

NCK Lapidary CMA 002 115 16 10/25/2016 20.00$ 320.00$ ‐$ 320.00$

NCK Lapidary CMA 002 117 16 11/22/2016 20.00$ 320.00$ ‐$ 320.00$

NCK Motorcycle Training CMM 001 111 15 9/16/2016 ‐$ ‐$ ‐$






NCK QuickBooks PC CMT 005 111 12 10/4/2016 ‐$ ‐$ ‐$



NCK QuickBooks Online CMT 006 111 12 10/4/2016 ‐$ ‐$ ‐$



NCK Jiu Jitsu CMW 008 111 6 8/22/2016 ‐$ ‐$ ‐$

NCK Jiu Jitsu CMW 008 112 6 10/4/2016 ‐$ ‐$ ‐$

NCK First Aid CMW 009 111 5 9/24/2016 ‐$ ‐$ ‐$

NCK BLS Healthcare Provider CPR CMW 5 9/16/2016 20.00$ 100.00$ 26.50$ 126.50$

NCK BLS Healthcare Provider CPR CMW 5 11/5/2016 ‐$ ‐$



NCK BLS Healthcare Provider CPR CMW 5 10/7/2016 20.00$ 100.00$ 79.50$ 179.50$

NCK Healthy Living Made Simple CMW 9 10/17/2016 ‐$ 86.09$ 86.09$

NCK Outdoor Strength and Conditionin 8 8/22/2016 ‐$ ‐$




NCK CPR Instructor Training CMW 020 4 9/30/2016 ‐$ 108.75$

TOTALS 361.00$ 160.00$ 2,440.00$ 3,743.16$

TOTAL

EXPENSE

EXPENSE


Revenue ‐ Total Expense

$996.84

MONTH Dec‐16

REVENUE

Campus Course Title

Contact

Hours/Non‐

Credit Start Date Rate/hr Supplies

Total

Cost/course

Make/No

Make (#)

# of

students/tr

ansactions

Total

Revenue # seniors

Total

Revenue ‐

Senior

Discount Budget Code#

‐$ ‐$

NCK Auxillary Non‐Credit Revenue 1 7/1/2016 425.00$ ‐$ 425.00$ 1 425.00$ 425.00$ 10‐1‐8094‐721 4569

NCK CDL Test 1 7/1/2016 85.00$ 85.00$ 20 1,700.00$ 1,700.00$

NCK Test Services 1 10/2/2016 1,000.00$ 1,000.00$ 6 6,000.00$ 6,000.00$

NCK Arizona@Work 1 8/10/2016 2,550.00$ 2,550.00$ 1 2,550.00$ 2,550.00$

NCK Sunridge Assisted Living 1 9/20/2016 4,625.00$ 4,625.00$ 1 4,625.00$ 4,625.00$

NCK Auxillary Non‐Credit Revenue 1 7/1/2016 340.00$ 340.00$ 340.00$ 340.00$

‐$ ‐$ ‐$

‐$ ‐$ ‐$

‐$ ‐$ ‐$

‐$ ‐$ ‐$

‐$ ‐$ ‐$

‐$ ‐$ ‐$

‐$ ‐$ ‐$

TOTALS 6 0 9,025.00$ 29 15,640.00$ 0 15,640.00$

Total

Revenue

Campus Course Title/ Transaction Start Date

Facilitator

Pay Rate

Total

Facilitator

Pay/Course Supplies

Total Cost =

Total

Facilitator

Pay +

Supplies

‐$ ‐$

NCK Facility Wages (total) 1 7/1/2016 3,105.00$ 3,105.00$ 3,105.00$

NCK CDL Expense 1 7/1/2016 1,377.00$ 1,377.00$ 1,377.00$

NCK Consumable supplies 1 7/1/2016 219.20$ 219.20$ 219.20$

NCK Dues 1 7/1/2016 44.00$ 44.00$ 44.00$

NCK ACL Testing 1 7/1/2016 455.00$ 455.00$ 455.00$

‐$ ‐$

‐$ ‐$

‐$ ‐$

‐$ ‐$

‐$ ‐$

‐$ ‐$

‐$ ‐$

‐$ ‐$

‐$ ‐$

‐$ ‐$

‐$ ‐$

TOTALS 5.00$ 5,200.20$ 5,200.20$ 5,200.20$

TOTAL

EXPENSE

EXPENSE


Revenue ‐ Total

Expense

$10,439.80

FacultyAssociatio...

Faculty CouncilMonday, December 5, 2016 11:47 AM


FacultyCouncil Pr...


FacultyCouncil Pr...








EVP’s Strategic Plan Quote For December 2016:

Vision 2019: “The work and service of Mohave Community College will be directed toward increasing countywide educational attainment levels and contributing to the economic growth and resilience of Mohave County.”

Strategic program budget planning, development, implementation and oversight.I.Legal counselII.Financial reports and data to governmental agencies, Internal auditIII.College facilities, facility project request, deferred maintenanceIV.Construction projects, architects and contractorsV.Risk management, Contract management, ProcurementVI.Chief business officersVII.Regulations (college, federal and state)VIII.Administrative procedures, guidelines, initiatives and directivesIX.Strategic Plan Initiatives X.

-------

Next budget planning cycle starting January 2017 with budget creation workshops through Business Services with a focus on budget deltas – not blue sky. Decision making through individual dean's planning, collaboration and endorsement of unit budgets going forward.

I.Strategic program budget planning, development, implementation and oversight.I.

No new Title VII Employment or Title IX Civil Rights reported at 12/6/16 Update MeetingI.One open EEOC‐PHXII.

Legal counselII.

Audit Update – See Business Services ReportI.Financial reports and data to governmental agencies, Internal auditIII.

Bullhead City Campus – Parking lot lighting and sealing proceedingI.North Mohave Campus – Building refresh proceedingII.

College facilities, facility project request, deferred maintenanceIV.

North Mohave Campus – Multipurpose Bld. Design Development report published by MERGE Architectural, Phoenix 11/17/16

I.

Neal Campus Kingman – Correspondence with contractor T.R.Orr to finish Building 200 Renovation Roof and Building 300 EFIS Exterior Wall Coating work to be completed in late December and Early January.

II.

Construction projects, architects and contractorsV.

Clinical Agreement Signed with Edward Quinn, M.D. Lake Havasu through January 2019I.Risk management, Contract management, ProcurementVI.

Next Meeting Dates & Locations: 1/5/17 Central (and Phone); 2/2/17 Maricopa (and phone)I.Chief business officersVII.

Federal Injunction of Overtime Rule – MCC will proceed with plans to complyI.MCC Not Joining Sanctuary Campus Movement– We are following the current laws of the land and will continue to do so.

II.

Regulations (college, federal and state)VIII.

Community Education student registration and secure credit card payment page created. Currently in Beta Testing https://tools.mohave.edu/CE/. Launch from main web page by late‐

I.Administrative procedures, guidelines, initiatives and directivesIX.

Executive Vice PresidentMonday, December 5, 2016 11:47 AM


December.

H.S. Test Results for Algebra and student economic profilesa.Credit recovery and remediation after weekly assessmentsb.K‐12 support and partnership through superintendentsc.Program Reviewd.

Regular weekly meeting on measurements and assessments for strategic plan held December 6 with Ana (Chair), Mike, James, Bob, Danette, Paula, Diana, Sonni. This regular meeting kept us on track, and made sure we were aligned with the strategic plan and are ready for when the visitors arrive in Feb 2017.

I.Strategic Plan Initiatives X.


Curriculum, Academic Standards and Assessment

First reading of proposed changes to the AGEC‐A, AGEC‐B, and AGEC‐S at the December meeting.

English faculty requested a change in the ACCUPLACER scores from a cut score of 76 to 72. Student Services will make the change for Fall 2017.

Curriculum Changes:

Course Retirements: 12

Program Retirement: 1

Program Modifications: 4

New Course: 1

Change to a course: 18

Writing Across the Curriculum Taskforce will be providing professional development for faculty in January.

Program updates

LATTE event scheduled for December 15th.

Met with BHC administrators and Fox Creek Administrator to review the “College Now” program

Accreditation

A new Faculty Qualification Form has been developed and Associate Deans and Program Directors are reviewing qualifications for all resident faculty before the end of December.

Student Success Initiatives

Math Refresh, Retest Initiative so far has 12 students

Strategic Plan

Dean of Instruction attended the Community Advisory meetings on all three southern campuses

Dual Enrollment Advisory Committee met and updated the Dual Enrollment Handbook.

Outreach

Attended the AZtransfer steering committee meeting primarily focused on budget proposal

Attended two meetings with Science Foundation AZ+8. One meeting to work on the budget for the summer science campus. The second meeting to work on the proposal for integrating math into career and technical education that could be piloted with current funds and lay the foundation for the next grant cycle.

Dean of InstructionMonday, December 5, 2016 11:47 AM


Ongoing effort by all academic leaders; vetting applications in NeoGov for Associates as they arise and onboarding new hires as appropriate.

•

BHC AD working to find instructor for BUE105 at Fox Creek.•All academic leaders working to ensure associate faculty placed appropriately in spring schedule both as needed/available.

•

Faculty & Staff Hiring:

ADs attended/volunteered at MCC Shines on each campus.•ADs attending and participating in campus meetings such as CCC.•eCampus Book Buyback successful on all campuses.•BHC AD recently attended WAVE/JTED Parent Night to represent CIS and WLD programs.•LHC AD attended PTK induction ceremony•LHC AD attended MCC/LHHS Counselor Breakfast•LHC AD attended MCC Foundation Faculty and Staff Appreciation Luncheon•

Campus Activities:

Ongoing effort by all academic leaders to move students from Academic Dismissal to Academic Probation.

•

Ongoing effort by all academic leaders to complete daily management Prof. Development videos and complete discussion prompts.

•

LHC and BHC ADs continuing to serve on SAP/MTF Appeal committee, reviewing appeals.•BHC AD attended AWP "Confronting Workplace Bullying and Harassment" webinar.•LHC AD concluded classroom observations for LHC AF.•Ongoing efforts by all ADs to resolve student instructional issues•LHC AD training yet another assistant – all is going well, new assistant acclimating and performing fabulously

•

Administrative Activities:

ADs Bunn and Dieringer serving on Course Scheduling Task Force.•All AD leaders monitoring spring course enrollment; making adjustments as needed.•

Schedule Development:

Ongoing effort by all AD leaders to hold cross‐dept. curriculum review meetings with faculty. •Ongoing effort by all AD leaders to attend and contribute to CASA meetings. •All AD leaders helping to facilitate Course Pack revisions with faculty.•LHC AD working with EDU RF on CDA/ECE program revisions•LHC AD met with M. Silva to discuss WACOG and ECE•

Curriculum Responsibilities:

All AD leaders participating in MCC Leadership Academy and dutifully completing homework from Learning Leadership book.

•

All AD leaders working to vet resident/associate faculty in line with HLC credentialing for faculty qualifications.

•

AD Dieringer attended Student Services Team Building meeting (w/ M. Brehmeyer) to conduct FERPA practices survey

○LHC AD serving on FERPA Task Force.•

Other Duties as Assigned:

Associate Deans of InstructionMonday, December 5, 2016 11:48 AM


LHC AD working with EDU RF on "Grow Your Own" programming (also on CSI) see docs below.•BHC AD (with NCK AD) working on WAC Task Force and guiding group reflection on Bean's Engaging Ideas book.

•

BHC AD presented on "No Red Ink" software at LATTE.•

MCCEducation...

Action PlanTasks

CTE Financial Reports for Corporate and Community Education

Fall 2016report (00...

NCKpresident'...

LHCpresident'...


Student Success & Retention: See report/tab under "AD Student Success & Retention"Admissions, Registrar & Financial Aid: See report/tab under "AD Enrollment Management, Registrar"

Recruitment & Call Center:

Recruitment

Report is attached (below) due to OneNote not being accommodating to pasting large amounts of information, charts, etc., however some highlights include:

Metrics Total Percent to Goal

Credit Hours (Goal for 16/17 70,000 credits) 32,535 (FA)15,581 (SP) – as of

12/13/2016 @ 12:45 pm

68.7%

Early Start Utilization (Goal for 16/17 $100,000) 10.0.7082.874.5810

$55,080 55%

STU Utilization (25% utilization of all students) 514 (FA)XX(SP)

12%

Leads Number of Leads Number of Leads That became students

Website Leads/into Admitted/Enrolled Students (7/1/2016 – 12/12/2016 goal is 15%) (223)

1028 21.6%

Upcoming Recruiting/Awareness Events:

Area Schools are closed for two weeks around the Christmas New Year’s Holiday.•Spring Start Up for Student Services is PTO Blackout, all hands on deck are expected.•Student Services will be open (virtually) on Saturdays to accommodate the increased volume. •

Event Recaps:

MCC Shines College Wide 12/1/2016

BHC 800+ in attendance – Jena Dikes and Abby Morales

LHC 150+ in attendance ‐ Victoria Pina and Maryl Vineyard

NCK 200+ in attendance – Joe Debaca, 2 interest cards were submitted and 2 students inquired about GED.

BHC – WAVE/JTED Parent Night 12/6/2016

Dean of Student ServicesMonday, December 5, 2016 11:48 AM


The event was held on the BHC campus and there were 60+ people in attendance. We spoke to students and parents about offerings and other resources. The event was well represented by Jennifer Woolsten, Faye Kidwell, Gina Covert, Amy West, Diane Cristoffer, and Rebecca Gmoser, as well as Kim Matie. Additional items discussed with the people in attendance Future Fund, Parent Connect & life after high school.

LHC – Art Show/Program Launch 12/05/2016

The event was held at the LHC campus, the event was well attended by the current Visual Communication students from all of the lower campuses. Ann King gave a presentation about the Visual Communication program, there were twenty people at the presentation. The event ran for 3 hours with several coming and going. The art that is on display will remain until January. The show had a contest and a 1st, 2nd and 3rd place winner were picked. Alan Hall brought his class to the show and was able to interact with those in attendance, and showed his current students the art display. Additionally, a few of the pieces were sold marking this as a success.

LHC – High School Partner Breakfast 12/9/2016

The event was held at the LHC campus, the event was a success with 50% participation of those invited. During the event EdReady was featured as our new pre‐accuplacer resource, Don Weide gave the presentation. After Don’s presentation Rose Lefebrvre facilitated a brainstorming session regarding how the high schools would be able to use and implement EdReady. During the brainstorming session the partners committed to taking the information and sharing with the staff at Lake Havasu High School at their next staff meeting, noting they were excited to share the information and could see all math faculty use the tool. Additionally, the recruitment staff officially asked that our recruiter be given more time and possibly a space to conduct student meetings, appointments, and tests. The staff agreed to take the information forward.

Finally, those in attendance also thought it would be a good idea to have Victoria in attendance at Preregistration Week at LHHS and will bring this request forward at their next staff meeting.

Schedule (more) campus tours.•

Create an assessment for the high schoolers to see what community ed classes they would want to take.

•Consider offering or targeting Community Education classes for 9th and 10th graders.•

Create a quick how to order official transcripts.•Create a quick how to order unofficial transcripts.•Consider advertising or sending a congratulations letter to GPA scholarship recipients.•Create Early Start Flyer •

As a result of the meeting the recruitment team walked away with several action items:

NCK – Kingman Academy Of Learing (KAOL) – Parent Night

The event was held at the DAC in Kingman and there were 7 students and their parents that attendance. The presenters were Mrs. Benton and Mrs. Pitts. Joe Debaca and Margi Chatwood worked the event. The items discussed with students were what documents were needed, ID, Ferpa Form, and under 18. Additional items discussed with the people in attendance Future Fund, Parent Connect & life after high school.

PC CallCenter & ...


PC CallCenter & ...

Marketing & Public Information

Report is attached (below) due to OneNote not being accommodating to pasting images, etc., however some highlights include:

News coverage value mid‐November to mid‐December: $19,000 (increase of about $13,000 from previous month)

•

New promotion/campaign focusing on Perkins Grant objectives•Continued preview of 2017 spring campaigns•Heavy data on social media, website and electronic medium outreach and exposure•

PC MPIODec 13 16


iGrad report provided by Brenda Averett

iGradReport

Financial Aid report provided by Lisa Downy and Heather Patenaude

FA Report

Note: As of 12/14/16, 745 award letter have been sent to students.

Withdrawal report provided by Meghan Huicochea

FAWithdraw...

Enrollment tend report provided by Sharon Hanks

EnrollmentTrend AY ...

As of 12/14/2016, the following represents spring drop status, enrollment, and non‐pays:

16,495 current credits5,391 credits, unpaid11,107 credits, paid

1,977 students761 students, unpaid82 students enrolled payment plan

1,250 students974 showing aid ready to disperse

34 suspended82 ID status116 total

Associate Dean EnrollmentMonday, December 5, 2016 11:48 AM


43 award not accepted

Registrar's Office report provided by Michelle Brehmeyer

Admissions Processing – MCC Applications

2015 Submitted Processed 2016 Submitted Processed

January 825 823 January 1017 1011

February 608 628 February 538 543

March 534 530 March 473 472

April 626 607 April 424 417

May 497 499 May 78 72

June 458 470 June 482 455

July 727 737 July 669 583

August 703 706 August 1013 1088

September 327 323 September 422 416

October 347 348 October 413 421

November 439 431 November 645 629

December 427 434 December 229 194

Total 6518 6536 Total 6403 6301

DACA 2015

Identified in System

Have Been Enrolled

Attending Fall 2015

DACA 2016

Identified in System

Have Been Enrolled

Attending Spring 2016

January January 43 35 23

February February 44 35 23

March March 45 36 23

April April 47 36 23

May May 49 38 23

June June 57 46 12

July July 52 41 25

August August 57 46 24

September

37 27 20 September

61 53 34

October 38 27 20 October 62 54 35

November

39 29 20 November

62 54 35

December

40 30 14 December

62 54 32

Fall 2016 Semester Numbers

Per Semester/Month Total September October November December

Non‐Participation Drops 232 179 53 0 0


Non‐Participation Reinstatements

36 34 2 0 0

Administrative Withdrawals 84 27 33 24 0

Reinstatements 56 17 21 18 0

Registrar – Graduation Applications

2016‐17 Fall Spring Summer Total

Degrees 112 112

Cert 48 48

AGEC 9 9

Total 169 169

Students 131 131

Planning to Attend Commencement 68 68

Attended Commencement N/A N/A

GED Students Planning to Attend N/A N/A

GED Students Attended N/A N/A

Late 9 9

Note:

Changed degree: 2•

Failed needed courses: 4•

Needs more courses—not graduating in Spring: 1•

Submitted app for wrong degree: 2•

Will complete program next semester: 8•

Withdrew from needed courses : 2•

11% of submitted graduation applications were denied due to the following reasons:

35% of graduation applications have been approved

54% of graduation applications are waiting for final grades

Note: As of 12/15/16, 84 grades were needed from the 12/13/16 due date and 1070 grades from the 12/23/16 due date. Delayed grades disrupts the Clearinghouse reporting; the expectation that the transmission will occur within a two‐week period after the last day of classes. It takes approximately two days to process and address any errors reported; hence, timeliness is essential in order to maintain the processing of degree declarations; academic probation to academic dismissal report; and SAP. Degree verification report for Clearinghouse has to be completed by 1/6/17.

MCC Transcripts Sent 2013 2014 2015 2016

January 487 335 359 321

February 250 200 253 238

March 238 216 258 151

April 292 258 243 255


May 492 479 415 402

June 473 388 401 363

July 427 446 329 296

August 438 385 343 408

September 247 241 191 249

October 267 264 266 212

November 273 247 186 253

December 112 161 262 184

Total 3996 3620 3506 3332

Other Transcripts Evaluated 2013 2014 2015 2016

January 98 138 89 53

February 71 74 74 47

March 49 56 21 21

April 76 96 45 59

May 139 60 77 54

June 101 58 56 41

July 127 101 62 54

August 168 80 92 95

September 87 91 80 48

October 64 47 73 15

November 24 28 35 31

December 69 17 58 34

Total 1073 846 762 552

Courses Transferred In 2013 2014 2015 2016

January 646 789 256 218

February 535 298 393 152

March 219 541 84 63

April 209 329 128 134

May 258 216 232 175

June 287 282 196 169

July 342 397 207 222

August 576 302 269 212

September 483 252 203 138

October 267 200 183 34

November 302 83 97 89

December 161 102 184 83


Total 4285 3791 2432 1689

Purging 2015 2016

January 0 1165

February 0 233

March 0 259

April 0 1707

May 7 380

June 22 4163

July 755 8776

August 936 6834

September 941 2884

October 933 4090

November 376 4359

December 333 715

Total 4303 35,565

Current Files Moved to Nolij 2015 2016

January 0 136

February 0 44

March 0 148

April 0 688

May 0 86

June 0 291

July 0 191

August 0 2070

September 189 2860

October 394 1640

November 313 888

December 106 282

Total 1002 9324

Purge/scan and graduation report provided by John Wilson

There are four drawers of separate paperwork left from the Registrar’s Office to be purged or scanned. Ten boxes of archived files have been prepped and are ready to be purged or scanned. They are currently in 8.5 drawers in 107. We have 26 boxes left in the archives.

Registrar's Office is down to three temps. The other three have found full‐time employment elsewhere. We have approximately $9,260.00 left in the temp budget. At the current rate that we’re paying Allied, that’s 600 hours. This may change after January 1st. Divided by four temps (if we can get a replacement


for the one that quit today) that’s 150 hours per person or 7 ½ weeks. So would be out of money by end of January.

Transcript evaluation report provided by Morgan Wilson

Transcript evaluations for incoming transcripts are caught up until December 1st, 2016. We tend to receive an influx of transcript and transcript evaluation request before the semesters begin, for instance in August, September, December and January. Our busy time in regards to transcripts evaluation requests has begun recently and will continue on into January.

Outgoing transcripts are completed within our 7 to 10 day timeline, unless there is an issue with the information from the student’s end.

We are working on accepting more electronic transcripts from the National Student Clearinghouse to make it easier for students to send transcripts to MCC. We recently have begun accepting ETX transcripts from the Clearinghouse.

We are current on deferments and enrollment verifications. The number of enrollment verifications and deferments that we receive tends to decrease as the semester progress. However, we will have an influx of these requests come January and February as the Spring semester begins.

Registrar's Office is working on compiling a list of the students who have transferred in with 5 or more C‐s, Ds, Fs, Ws, a combination there of, or transferred in on academic probation to send to the Student Success Center to begin working with these students for the Spring semester.

Due to several weeks of review between our office, the College Board, and IT, we are now able to view and translate the electronic SAT scores that College Board sends MCC on behalf of the students.

There has been an influx of transcripts from schools that are not regionally accredited (such as IT Tech, Independence University, Anthem College, etc.). Since these schools are not regionally accredited, we cannot transfer any credits over from them. This is where a portfolio based evaluation system would be helpful. If a student has transfer credit from a school that is not regionally accredited, we could ask them to complete a portfolio to prove that they have learned the material. This portfolio, if accepted, would allow us to transfer credits into MCC. This would be a very transfer friendly solution to this problem.

Veteran report and catalog calendar provided by Regina Russell

Spring certifications began on 12/02/16. A total of 36 certifications have been submitted to VA‐ONCE, as of 12/13/14.

As of 12/14/16, there are 26 requests in the VA Workflow.

Student information in both Jenzabar and VA‐ONCE (name, address, SSN, phone number, chapter benefit, degree declaration)

•

Student’s course schedule•

Student’s courses fit within declared degree•

Repeat status and remedial course type•

It is taking an average of 20‐30 minutes to process each request since the following items need to be verified before certifying:

If there is a problem, either the students are contacted directly or redirected to their assigned advisor.

MCC is scheduled for an audit in April. VA will notify MCC two weeks before the audit with the selected students they would like to audit.

Currently, MCC has five VA certifying officials, with three serving as backup. Morgan Wilson is addressing Joint Services Transcripts while Meghan Huicochea and Regina Russell act as the primary certifiers, checking each others' submissions as well as historical submissions in VA‐Once.


2016‐17 catalog has been rolled over for the 2017‐18 catalog; the catalog is being updated according to the approved requests via ACRES and President's Council. The catalog review process will begin at the start of the spring semester.

Foster care waiver audit report provided by Heather Patenaude

Program Requirements – are they designed appropriately?1.

Program Implementation – is the program being implemented properly?2.

On 12/14/16, MCC participated in a teleconference that was attended by community colleges from across the state and 5 members of the Auditor General’s Office. The requirements of the audit and the audit team’s methods were presented:

To review program requirements, the Auditor General’s Office will be looking at the waiver requirements and comparing them to those of other states along with data provided by the school around procedures and outcomes. They will also conduct focus groups with waiver recipients.

To review program implementation, they will conduct interviews with the schools around the application process, review policies and procedures of schools, and look at a sample of waiver applications.

Follow up:

After reviewing the data request list and the student applicant and recipient lists, Lisa, John and I decided to explore the possibility of working with IT to create a custom report. I have spoken with Russ Isrow about this and he is willing to review the data request. If he is able, he will create a report. He and I will follow up on Thursday/Friday to finalize whether or not a report can be created. The goal of this request is to both minimize data entry errors and to create something that will have the potential to be used in future reporting. As part of his review, Russ will also look into the possibility of pulling information from both PowerFaids and EX into one report.

If Russ is not able to create a report, Lisa will pull the aid data manually and we will work with John and Sharon to pull the enrollment and billing data.

The state provided a new deadline of January 4, 2017 for reporting. Lisa has committed to uploading the report to the state by the end of the day on December 22, 2016.

Course Schedule Task Force report provided by Michelle Brehmeyer

The group met on November 28th, to discuss the data needed in order to make informed decisions regarding the course schedule. Staff from Instruction discussed steps conducted in order to create the current schedule. The following steps were provided by Instructions:

The lead faculty consult the matrix and work in tandem with resident faculty to ascertain which courses should be offered and the times they might be scheduled. A list of class recommendations, with staffing, is created.

•

General Education areas without lead faculty fall under the purview of the relevant Associate Dean, who then consults the matrix, views enrollment trends, and makes recommendations with staffing.

•

3.5 months before term begins...

These recommendations are then collected/collated by the Associate Deans who review the complete campus schedule to determine if any adjustments are necessary to ensure the on‐ground schedule is rich in diversity and efficient with classes dispersed across the range of time blocks.

•

3 months before term begins...


Associate Deans will also consult the matrix, the enrollment history of classes, and time periods to assist with their review of the recommended schedule. Associate Deans will also review loads for resident faculty and associate faculty to ensure they are within the proper guidelines, in accordance with resident faculty's terms of appointment, and ACA rules for associate faculty work hours.

•

Associate Deans then adjust the draft schedule based on a variety of factors (i.e. shifting class start times for minimum of conflicts present, making changes based on associate faculty on‐ground availability, etc.)

•

Once the draft schedule is finalized by the Associate Dean, that Associate Dean then asks resident faculty and student services for feedback.

•

Associate Deans check in with associate faculty members to ensure they are both willing and available to staff the classes assigned to them.

•

Associate Deans liaison with high school administrative personnel to determine dual enrollment offerings; same process followed for WAVE/JTED concurrent classes.

•

At this point, Associate Deans build the classes in Jenzabar/EX for the spring term. •

As a result, Bob Faubert of Institutional Research, and Sharon Hanks of Enrollment Management Services collected the data to present to the group at the next meeting.

Data provided by Bob Faubert, Director of Institutional Research, and discussed at 12/13/16 scheduled meeting.

All Sections161129

The group discussed how the data follows a similar pattern. Bob Faubert provided a presentation of how the data was collected. Discussions revolved around the similar time patterns and the potential of competing courses; average enrollment for classes in relation to how the data was collected; the lack of student feedback; and what were the “formal” steps in order to determine what course was offered, when, how, etc.

It was suggested that the data analysis component (a.k.a., step two; behind step one, data collection) needs to be handled by multiple departments in order to have an opportunity to "drill down” regarding areas of concern etc. Institutional Research and Enrollment Management Services have volunteered for this responsibility.

The conversation progressed into the area of cancellations. Currently, our enrollment per credit (as of 5:00 p.m., 12/12/16) stands at 15,312 credits ‐ 1/3 into registration. It was asked if we had certain parameters for cancellation. However, there was nothing formal regarding a cancellation policy. These are just some of the areas we need to explore when determining the steps to create a course schedule.

Dr. Goldberg reported that she was going to capture the steps their department used to determine what courses are offered.

Dr. Malm has scheduled a meeting in order to create a common course grid with all programs of study.

On 12/13/16, Dr. Dieringer, Associate Dean of Instruction, provided the following attachment regarding the documentation process of the course schedule to be discussed at our next scheduled meeting in January (to be scheduled):

ScheduleBuilding P...


ScheduleBuilding P...

Heather Patenaude – Director of Financial Aid•

Judy Hood – Financial Aid Specialist•

Kammie Furman – VA Coordinator starting January 9th •

Welcome to our New hires in Enrollment Management Services – Michelle Brehmeyer


Math Projects ‐ Reteach/Retest TRM090/091 Initiative

Students that were passing the course throughout the semester, but failed the course due to a low score on the final exam were provided additional SSC tutoring and the opportunity to retake the final exam. Final grades were posted on 12/13/16. Faculty recommended 15 students for the reteach/retest initiative. Of those 15 students, 6 students took advantage of the opportunity. Tutoring services were made available on 12/15/16. Retesting was conducted on 12/16/16. Tests will be graded by the faculty and grade changes (if appropriate) will be submitted 12/19/16 at noon.

Math Projects – Practice Exam Initiatives

Students enrolled in TRM090, TRM090, MAT101 (final only), and MAT121 mid‐term and final exam practice tests.

42 unique students participated throughout the semester logging over 90 hours of time spent practicing and receiving tutoring services. Successful completion of the course will be measured for these students.

Mid‐term: 32 students participated Final: 39 students participated

EdReady for Math

Utilizing math content designed for today's student guided by input from instructors, administrators, and students nationwide, the SSC has implemented two pathways for students to master the math skills prerequisites for MAT142 and MAT151.

There are five students that have completed the MAT151 benchmark assessment with three making progress towards their goals.

http://nrocmath.org/http://nrocmath.org/products/higher‐ed/developmental‐mathematics/#case‐studies_tabhttps://mohave.edready.org/home

Accuplacer Math Test Preparation for High School Students ‐ The SSC and recruiters are working with county high schools to provide Accuplacer math test preparation beginning in January. This service is made available through our subscription with NROC.

Thanks to the efforts of Don Weide, we will be able to provide services such as Accuplacer math test preparation, GED math test preparation, and a variety of other resources to our communities withoutrequiring enrollment at MCC! This provides MCC with outreach strategies that support Strategic Goal One, Objective 7; Strategic Goal 2, Objective 4; and Strategic Goal 3, Objective 5.

We already have requests for services for the MALC Learning Center and from the Peach Springs community.

Student Success Center Summary ‐ SSC usage for the fall semester increased from this time last year. Total usage of the centers was up 28% with LHC increasing 127% for the number of students visiting the

Associate Dean Student SuccessMonday, December 5, 2016 11:48 AM


center and 154% for the number of visits to the center. 427 students utilized the SSC during the fall semester resulting in over 3,000 total hours of use. Detailed information is found in the attached SSC report for December.

Tutoring: 303 students participated in SSC tutoring sessions during the fall semester for a total of 1,812 hours.

Supplemental Instruction: Faculty scheduled at total of 1,054 hours supplemental instruction for the fall semester. 166 students participated in SI sessions for a total of 361 hours.

Advising: 13 students requested advising session while in the SSC for a total of 15 hours of advising.

SSC F16Review fo...

Advising and Testing Summary

Placement Guide Update – The English faculty reviewed the Accuplacer placement scores and have requested the writing score be modified from 76 to 72. This change will be submitted to RP&P for review and approval in January. Pending review and approval by RP&P and President's council, the placement guide will be updated and students who have taken the test for spring classes will be contacted if their course placement changes.

Advising Days Summary – 106 students participated in November advising days. 41 faculty participated.

Extended Advising Hours in January ‐ Due to the short time frame to register students in the month of January, Student Services will again be offering Phone Advising on Saturdays in January, prior to the start of classes. Advisors will be available for Phone Advising on January 7th and 14th, from 9am‐1pm. Advisors will work 9am ‐3pm, but the last two hours won’t be advertised, because Advisors will use that time to return Phone Advising calls that they may not have gotten to during advertised hours.

Milestone Advising – 33 out of 207 (16%) students who received milestone advising graduated in 2015/16. (Details in attached report.)

Advisingand Testi...


We are excited to report that the audit for fiscal year 2015/16 is nearing it's final stages. We are submitted draft consolidated annual financial report shortly for the AG's final levels of review. The process now moves forward to using the compiled revisions in completion of the 2015/16 Expenditure Limitation Report to be submitted for the ELR audit. Finally, we have already submitted the SEFA (Schedule of Federal Awards) for 2015/16 for audit as well.

The AR office is hopeful that the new access/process developed by IT will fast track community education registration. Currently, every transaction must be looked at and touched individually in order to be compliant with the new federal regulations for 1098t's. This new process will separate credit and non‐credit students to relieve a portion of the manual processes from the Bursar's office.

Mandatory budget training for all budget managers before entering their 17/18 requests was delayed due to a glitch with the NOLIJ functionality. Please keep an eye out for when we will be visiting your campus, or when you can join an ITV presentation.

Dean of Business ServicesMonday, December 5, 2016 11:49 AM


Human ResourcesMonday, December 5, 2016 11:49 AM


Information TechnologyMonday, December 5, 2016 11:49 AM


Compliance & AccreditationMonday, December 5, 2016 11:50 AM


Class Schedule Process Project ‐ IR is working with the Scheduling Process Committee whose work is to establish an identified process for scheduling class sections. IR provided a set of data that demonstrates what hour classes begin on what day sine 2013 fall. IR drafted tables and graphs that illustrate this data.

In the matter of cancelled classes, the most common reason far and away was low or no enrollment. The most popular start hours for sections are 9:00 AM, 1:00 PM, 5:00 PM and 7:00 PM. The least popular hours for class start are noon and 3:00 PM in which the count is nearly zero.

We provided data broken down by prefix, section, faculty level, and faculty name.

The commonly scheduled times were so dominant in the schedule that they present the opportunity to look at whether there may by scheduling conflicts between required classes at those hours.

While the count of sections starting each hour varies greatly from hour to hour each day, average per section enrollment at the start of each hour is very consistent, varying by at most 3 students from one hour to the next.

Recent High School Graduates and Math ‐ IR ran a study of recent high school graduates (started MCC within one year of high school graduation) and which TRM or math course they tested in to. The majority of students tested to one of the TRM courses. Other students were successful in enrolling in to MAT 101 or 121 within their first year at MCC. This study also broke down the data by course and faculty level. For TRM 090, the split of sections with associate faculty and resident faculty is fairly even at 9 and 7 respectively. Regarding TRM 091, associate faculty teach 10 sections while resident faculty teach 4 sections. For MAT 101 3 resident faculty teach 6 sections and associate faculty teach one section. For MAT 121, 6 resident faculty teach 8 sections MAT 121 while 1 associate faculty teaches 1 section.

For two other math courses, there are more associate than resident taught sections, namely MAT 142 and MAT 151. Four MAT 142 sections are taught by 2 associate faculty and 3 MAT 142 sections are taught by 2 resident faculty. In the case of MAT 151, 5 associate faculty teach 8 sections and 4 resident faculty teach 6 sections. A caveat – faculty levels are taken from how they are designated in EX.

Relating the MCC Strategic Plan to the Community – IR compiled data related to the AzMerit test, specifying outcomes for Mohave County students. The AzMerit test evaluates a student’s skills in language proficiency and math. Data drills down to average scores for students at specific high schools. Results show that from high school to high school results vary greatly in terms of the percent of students who pass the test. While this is a very broad brush, this implies that some high schools graduate students who are more college‐ready than other high schools do. The data provides some help to evaluate where skill preparedness is most needed.

Annual Salary Surveys – Shelly provided some enrollment and expenses data to HR related to the CUPA‐HR annual salary survey.

Alumni Earnings – IR has been getting questions about alumni earnings. We have made progress in that regard. We can now ask the state for wage data on students, albeit with limitations. Here’s how it works:

Institutional ResearchMonday, December 5, 2016 11:51 AM


The way the earnings data works is we submit a cohort file to state and they send us back our file with earnings for the last 13 quarters. This process can take up to 2 weeks, sometimes longer, before we get a reply from state. The return file only provides dollar amounts for those quarters, so we do not know if they earned that in their field of study; all we really know is that they are working and they have earned money. – Thanks to Shelly for the explanation.

Because the state response covers 13 weeks, the data does not tell us if the students was working that entire 13 weeks. The student could have worked for 10 of the weeks and is now not employed, for example, or vice‐versa.

Lawful Presence and 45th Day Headcount & FTSE – These are state required reports. The Lawful Presence report gathers data about the total number of students classified as in‐state students, and then the total number of students not entitled to classification as in‐state students because the students were not citizens, not legal residents of the United States or without lawful immigration status.

The second part of the Lawful Presence report concerns the same thing but regarding the number of students who applied for financial assistance of any kind that involves any state money, and then the count of students who did not qualify for assistance for aid that included state monies for the same immigration related reasons.

The headcount for fall 2016 (45th day) is 4,230; the FTSE is 2,034.

End of Term Enrollment – Here is the enrollment at the end of the 2016FA term:

PROGRAM ENROLLED

Enrl_Prev

Undup #_Prev HOURS

Hrs_Prev

#Sections

#COURSES

ACCOUNTING 160 163 131 132 536 542 12 7

COLLISION REPAIR

29 29 8 8 84 84 8 8

JUSTICE 230 233 115 115 690 699 16 9

ANTHROPOLOGY

21 21 21 21 63 63 1 1

ART 212 212 170 170 636 636 29 14

AUTO SERVICE TECH

30 30 9 9 92 92 8 8

AMER SIGN LANG

70 70 70 70 280 280 3 1

ASTRONOMY 28 28 28 28 112 112 1 1

BIOLOGY 661 662 605 606 2,644 2648 36 5

BUILDING TRADES

11 11 11 11 33 33 2 1

BUSINESS 232 232 182 182 696 696 19 10

BUSINESS 215 215 178 178 645 645 12 9

CHILD DEVELOPMEN

55 38 28 26 55 38 5 3


T

CHEM DEP COUNSELING

20 20 15 15 60 60 4 4

CHEMISTRY 141 141 141 141 564 564 12 3

COMPUTER INFO SYSTEMS

620 623 484 487 1,860 1869 64 21

COMMUNICATIONS

178 178 175 175 534 534 11 3

COMPUTER SCIENCE

15 15 15 15 60 60 1 1

CULINARY 93 93 56 56 320 320 15 8

DENTAL ASSISTING

61 61 25 25 156 156 5 5

DENTAL HYGIENE

138 138 35 35 431 431 8 8

EARLY CHILD EDUC

1 1 1 1 3 3 1 1

EDUCATION 86 86 72 72 258 258 10 4

ENGINEERING 7 7 7 7 21 21 5 2

ENGL LANG ACQUISITION

134 124 68 68 324 314 13 5

ELECTRICIAN 4 4 1 1 12 12 4 4

PARAMEDIC 56 56 56 56 448 448 4 1

ENGLISH 1,228 1227 1,167 1166 3,684 3681 60 10

ENVIRONMENTAL SCIENCE

28 28 28 28 112 112 1 1

FIRE SCIENCE 65 65 39 39 209 209 7 7

GEOGRAPHY 12 12 12 12 48 48 1 1

GEOLOGY 80 80 79 79 320 320 4 4

HEALTH SCIENCES

142 142 132 132 426 426 10 3

HISTORY 432 432 426 426 1,296 1296 18 3

HUMANITIES 85 85 84 84 255 255 6 2

HVAC 181 173 42 41 456 436 22 6

MATHEMATICS 690 688 687 685 2,557 2549 57 10

MEDICAL ASSISTING

152 152 101 101 465 465 18 11

MUSIC 30 30 30 30 90 90 1 1

NURSING ASSISTANT

56 56 56 56 336 336 18 1

NURSING 329 331 201 202 1,723 1734 24 11

NUTRITION 38 38 38 38 114 114 2 1

PARALEGAL 74 74 39 39 222 222 7 7

PRE-COLLEGE STUDIES

720 744 329 336 1,940 2012 43 5


PHILOSOPHY 124 124 122 122 372 372 5 2

PHYSICS 16 16 16 16 74 74 4 2

PRACTICAL NURSING

66 66 22 22 308 308 3 3

POLITICAL SCIENCE

111 110 111 110 305 302 4 2

PSYCHOLOGY 461 462 440 441 1,383 1386 22 6

PHYSICAL THERAPY ASSIST

75 75 25 25 286 286 6 6

RADIOLOGY TECH

72 72 24 24 204 204 6 6

SUBSTANCE ABUSE CARE

10 10 10 10 30 30 1 1

SURGICAL TECH

19 19 13 13 85 85 3 3

SOCIOLOGY 191 191 176 176 573 573 10 4

SPANISH 68 68 68 68 272 272 4 2

STUDENT SUCCESS

517 521 517 521 1,551 1563 28 1

REMEDIAL ENGLISH

134 134 134 134 402 402 9 1

REMEDIAL MATH

417 417 417 417 1,407 1407 27 2

WELDING 112 112 53 53 356 356 25 8


The Bullhead City Crisis Management Team met on 12/13. The team discussed the need to engage early in the following semester to complete building level drills that did not occur as planned during the Fall Semester. Recent developments in crisis communications and documents produced by Call Center Manager Mindy Silva were reviewed. Action items to be addressed in the very near future include the following: update the campus training manual to include processes developed by and for call center operators; train employees to utilize current crisis communications systems and processes (some scheduled on 12/16/16); engage campus community in training to familiarize them with new systems and processes.

•

Network Administrator Brian Massey, Call Center Manager Mindy Silva, Office Manager Jena Dikes, and Campus Dean Shawn Bristle met on 12/15 to establish common understanding about the establishment of dedicated crisis communications phones and extensions on each campus and the processes involved in their use during times when the call center is not staffed.

•

The unexpectedly large turnout for MCC Shines (See related note below in “Community Engagement section.) reinforced the importance of planning campus events through the lens of the Incident Command System—a practice used successfully with Pumpkinfest but not MCC Shines.

•

Crisis Management & Campus Security

Grade grievance received 12/15/16.•

Escalated Student Grievance/Complaints Resolution

A pre‐college skills development program addressed briefly at the recent EAB presentation is envisioned at MALC. MALC administrators tentatively believe that they could provide childcare services during the course.

•

In addition to the idea immediately above, duplication of summer bridge programs successfully carried out last summer at LHC and NCK are tentatively planned at BHC.

•

Included in the previous monthly report:•

Summer Bridge Program

New light poles are in the process of installation lining the beginning of the campus entry. Completion is expected the week of 12/19/16.

•

Refresh of the student learning lounge (building 500) is underway, involving new paint, new quality rolled vinyl subfloor work, and new carpet in the central lounge area. Carpet in the building classrooms still appears fresh. A request (included in the 2015‐16 budget) to replace some lounge furniture will be placed in the near future.

•

Tentatively scheduled the week of 12/19/16 or possibly the following week, the server frame, servers, and accompanying tech currently in 500A will be moved to the more secure and appropriate adjoining space (also labelled 500A) immediately south of its current location.

•

Parking lots in the southeastern portion of the campus are scheduled to be resealed and striped at some point during the semester break, weather permitting.

•

Plans to install a computer lab space in 1108 for HIT and other allied health programs are progressing. Estimated times of completion are dependent on availability dates of new computers.

•

Continuing the process of upgrading exterior campus lighting fixtures, the pole lights around 200 300 and 1000 will be fitted with LED fixtures rated as 74% more efficient than the existing units. Wall packs are planned for a similar upgrade next year.

•

Campus decorations for MCC Shines and surrounding season have elicited numerous compliments •

Facilities, Food Service and Room Book

Bullhead CityMonday, December 5, 2016 11:51 AM


from students, staff and community.New organizational paradigms resulted in the informal decision to determine Friday night and weekend campus staffing schedules on a monthly basis to reduce unnecessary staffing during times when no campus activities have been scheduled.

•

Support increasing funding of rural community colleges.○Support continued funding for JTED and Career and Technical Education and oppose any further sweeps.

○

Support the reciprocity of national teacher certification, instead of state by state.○Introduce and support legislation that would recommend criteria that allows for local bids to be the exception if within 5% of the lowest bid.

○

Bullhead City Regional Chamber of Commerce – Campus Dean, serving as vice chair of Government Affairs committee, attended meeting on 12/15/16 with Arizona State Senator Sonny Borrelli. Items shared with Senator Borrelli that may be of relevance to the college follow:

•

Community Engagement and Events

As suggested by Dr. Christensen, the current version of the tentative plan would address individuals who are ready to operate at a college level. Beginning in January, a pairing of STU103 and CIS110 would be delivered in a hybrid modality. Early evening class sessions would be offered 2X/week with a staffed computer lab available on two alternating days. The lab would also be made available on Saturday mornings. Total cost per student would be $522, a figure based solely on tuition and regular fees. Great interest was expressed in finding ways to provide scholarships or sponsors to pay participant costs. The cost of staffing the lab would be an additional program cost to the college. MALC administrators believe that they can identify MALC employees qualified to meet program personnel requirements. MALC is sending out a flyer and informational survey to parents indicating informational sessions on Thursday, Dec. 8 at 4:15 p.m. and Saturday, December 10th at 10 a.m.

○

MALC Learning Center Project – Campus dean attended a public information session at MALC on 12/15. Only one interested party was present. Previously reported:

•

The MCC Shines event, co‐sponsored by local chapters of SAC and the Foundation, was held on Thursday Dec. 1 at 5 p.m. in the 200 building. The campus was not fully prepared for the 800 plus attendees, and witnessed a waiting line that extended to the parking lot throughout the event for families waiting to have their pictures taken with Santa and one of his elves. Several games and craft activities were be offered to kids, along with goodies (hot chocolate and cookies). Performances by Ballet Folklorico and Voices of the River Choir entertained guests. Although the building was extremely congested, the tone remained positive and no complaints were received.

•

Mark VanPelt and Shawn Bristle met with Lyn Demaret of River Cities United Way on 12/1/16 to discuss the elements needed to draft an agreement proposed by Ms. Demaret. Shawn Bristle is to draft an MOU to present to Dr. Malm governing the implementation of the VITA program at the three southern campuses.

•

College Now program at Fox Creek Jr. High – Associate Dean Woolston, the campus dean, and Fox Creek Principal Jon Jones met on 12/12/16 to review the previous semester and discuss future plans. A confluence of issues, especially a major health event experienced by the instructor engaged to teach in the program for the upcoming semester, resulted in the mutual decision to place the program on hold. Subsequent meetings between the campus dean and Principal Jones resulted in a decision to meet monthly and develop a plan to address current program goals through a more sustainable model.

•

Harrah’s Partnership – No new developments, pending a currently unscheduled secondary meeting between casino and campus staff in the next few weeks. Previously reported: After several phone and emailed conversations, Associate Deans Woolston and Gee and Deans Bristle and Norby attended a luncheon meeting hosted by the management team at Harrah’s Casino on

•

Campus dean to assume role as committee chair in June.


11/16/16. Outlining their interest in partnering with educational organizations in order to develop pathways leading to expanded numbers and quality of applicants for positions within their organization, Harrah’s personnel addressed the college as well as area high schools. Pest Abatement Partnership – No new developments. Awaiting receipt of approved IGA from city.•College Advisory Committee – Southern campus deans co‐facilitated college advisory committee meetings: BHC on Dec. 6; NCK on Dec. 7; LHC on Dec. 8. Meetings were generally regarded as valuable and successful. BHC Proceedings posted on separate OneNote page.

•

The local Vietnam Veterans of America asked the college to host a special anniversary event for them on March 31. The campus has hosted a Vietnam Veterans Day memorial activity for the past several years.

•

Campus dean performed as soloist and chorister in local presentations of a cantata at Community Lutheran Church on 12/16 and 12/18, in addition to providing ongoing assistance with sanctuary sound equipment.

•

Personnel – No report.

Campus dean met with both local community ed coordinator and corporate outreach coordinator in last month.

•

Liaison with Community and Corporate Outreach

Approximately 30 students and staff representing the college, PTK, SAC, culinary, dental students, and campus staff engaged in the annual Boombox Parade on 12/2/16. The campus dean drove, pulling a float constructed by staff and students on a route over a mile long, while the students and staff handed out candy to the thousands of citizens watching the parade.

•

Spring SAC meetings scheduled to begin Jan. 25, 2017 at 4 p.m. Subsequent meetings to be held on the 2nd and 4th Wednesdays of each month at 4 p.m.

•

Campus Student Activities and SAC

Christmas Gala (Friday, Dec. 9, 2016 at Aquarius) – Although final numbers have yet to be reported, anecdotally, all major event goals appear to have been met. Ticket sales did not seem to be diminished by a $5 ticket price increase. Ad sales were up from preceding years, and reports from those attending the VIP reception indicated successful contact with potential future donors as well as current program sponsors.

•

The Time for Tea Fashion Show and Silent Auction, scheduled to be presented on Feb. 11 at the Bullhead City/Mohave Valley Association of Realtors Convention Center on Hancock Road in BHC was jeopardized by the unexpected withdrawal of an important volunteer (for health reasons). An emergency committee meeting was scheduled for 12/16/16. The chapter decided to cancel the event and probably to forgo any further pursuit of the event. Campus dean suggested an alternative fundraiser, to be further explored by a subcommittee: a comedic radio show presented live on stage and broadcast on a local channel.

•

Previously reported: “A Sentimental Journey” Culinary Arts Scholarship Dinner and VOR Spring Concert will be held at the Avi Casino Willow Room on Saturday, April 22. Doors will open at 5. Dinner will be served at 6. Three hundred tickets will be made available at $35 each, although sale of complete tables at a slightly higher cost has unofficially begun. Culinary club students will prepare and present the meal at the Avi, VOR will perform a 40’s‐era musical show, and the Avi will provide the venue, table service, and table decorations.

•

Campus dean met with new Foundation Executive Director Carrie Kelly on 12/5/16 to introduce the campus community and acquaint Ms. Kelly with past and current events.

•

MCC Foundation Guidance, Leadership and Growth

Negative remarks solicited recently and throughout the preceding semester about testing center communication and processes have been shared with manager Bree Karlin and Dean Masterson.

•

Customer Service

Establish and Maintain a Positive Campus Culture


The BHC holiday gathering was held on Wednesday, Dec. 14 at 3 p.m. in building 200. College employees, Foundation members, and board members participated. Activities included a potluck, ugly sweater contest, and gift exchange. Recommend closing student services area next year to allow full participation in culturally positive event. Subsequent internal conversations suggest need to more explicitly explain appropriate employee etiquette and common expectations at similar events, emphasizing generosity, kindness, and goodwill.

•

Secret Pal Program – The campus concluded a voluntary, just‐for‐fun "secret pal" program on 12/14 and initiated a second go‐around. Secret pals complete a brief worksheet indicating some of their interests. The info sheets are drawn at random by those interested in participating, and, over the course of the semester, each participant will leave monthly surprises/gifts for the person whose name they drew. At the end of the program, the secret pals identify themselves.

•

Campus Red Flag and Records Retention – No report.

See activities above. •

Cultural and Civic Components of the Strategic Plan


The strongest unified message from the groups at all three southern campuses addressed

the nearly universal perceived need for a stronger marketing presence within the

community.

•

Development of more ʺuser‐friendlyʺ processes was a strong message delivered, in

particular at BHC and NCK. The ability to begin admissions and register within a single

campus visit, for both credit and noncredit classes, was frequently cited as critical.

•

Course schedules and delivery models that better meet the needs of working adults was

seen as an important area of further development. Vocational programming and career

programs with the possibility of expedited completion was frequently brought up.

•

It seemed to be a matter of consensus from all three groups that the college needs to take

the lead in regional conversations about workforce development.

•

Consistency (processes, personnel, communication, quality) and communication (with all

audiences) were perceived as areas needing attention.

•

Outcomes/Items for Special Attention

BHC Campus Advisory Proceedings

Date: 12/06/16

Time: 11:30 a.m.

Place: Room 210

Attendance: Shawn Bristle, MCC; Benje Hookstra, Bullhead City Elementary School District;

Brenda Heiselt, Harrah’s Casino; Daniel Oehler, Attorney and representing the Legacy

Foundation; Fred Gilbert, MCC; Paula Norby, MCC; Monique Mijares, Valley View Medical

Center; Jann Woods, MCC; Lisa McCabe, Golden Vertex Mining; Mehdi Azarmi, Fairway

Constructors and representing the BHC Regional Chamber of Commerce; Rick Southey,

Bullhead City Fire Dept; Riley Frei, Colorado Union High School District; Toby Cotter, City of

BHC; Tom Brady, City of BHC; Teri Thomlinson, Valley View Medical Center; Jane

McCormack, MCC

Welcome, Introductions, and Explanation of Agenda – Shawn Bristle•

Brief Presentation: An Introduction to the Campus and What’s Happening at the College –

Shawn Bristle

•

Announcements

Working Lunch/Small Group Discussion

What is right with the Bullhead City Campus of Mohave Community College? •

What major gaps in service do you see? ○

How can the college and campus improve? •

Small groups discussed and recorded responses to the following questions:

BHC Campus Advisory Committee Proceedings/OutcomesThursday, December 15, 2016 2:35 PM


What’s missing or off the mark?○

How can we better serve you and the community as a whole? ○

At what targets should we be aiming? ○

What should the campus and college look like in the near future? The distant future? •

If you could change one aspect of the campus/college, what would it be? •

Representatives from small groups presented results of small group in a free roundtable

fashion, and comments were provided from the group at large. An overview of the free‐

ranging discussion follows:

•

Large Group Sharing: Pulling It Together

CDL training is likely to remain a high priority in the region. •

The college has established some appropriate programs like culinary, welding, auto

programs, fire fighter academies, paramedic training, allied health, and HVAC.

•

The campus is located centrally within its service area, has room to grow (in more than

one sense), and benefits from public transportation.

•

The presence and support of the Legacy Foundation are positive and have resulted in

significant benefits to the college and its constituents.

•

What is right?

Opportunity exists to provide accelerated degree programs, allowing students to complete

programs in shorter time spans and in formats conducive to working adults.

•

Opportunity exists for the college to more assertively establish its presence in the

community and rally increased levels of community support. Increased student

opportunities in intramural sports were suggested as one way to garner support.

Enhanced PR/awareness events were a second area of suggested enhancement.

•

Concern was stated about the cumbersome admissions and registration processes for both

credit and noncredit courses. Reference was made to consumer expectations and the need

to adopt new approaches as exemplified by the new Amazon Go store concept.

•

Huge opportunity to produce trained police officers exists, and demand for recruits

is very high locally, in the state, and nationally. City officials requested effort to

create more police academy opportunities.

•

Increased/continued opportunities for “hands on” education should be provided.•

Revival of additional “trades” programs would be of benefit to region, addressing

workforce skills gaps: general construction, carpet, drywall, framing, etc.

•

Expansion of hospitality programming (“front of house” training) would meet

regional needs.

•

It was suggested that the college take a more assertive/leading role in community

workforce development discussions.

•

Advising: Concerns were shared that students did not understand that some courses are

not transferable to universities and other colleges.

•

Scheduling: The request was made for the college to increase on‐ground course

opportunities specifically targeting high school students, who are available on Fridays and

Saturdays. It was suggested that online courses are frequently not the best alternative for

inexperienced or immature students.

•

Potential Improvements


Job placement and employment services are needed to match students with regional

employers.

•

Employee turnover at college and K‐12 systems has been a source of dysfunction and

frustration within the community, hampering effectiveness of the educational

system.

•

Consistency and communication were identified as general areas of potential

improvement.

•

Concern was stated about whether the level of college support (resources) to the BHC

campus was commensurate with the enrollment (current and potential) and community

need.

•

The City and College may benefit from enhanced levels of collaboration. Specifically

addressing events, the Parks and Recreation department could support and collaborate

with student and public campus events, avoiding unnecessary duplication of effort.

•

Governing Board meetings could be recorded and televised or posted on YouTube, similar

to city meetings and Fire Board meetings.

•

An “ambassador” program utilizing support from community volunteers, organizations,

and businesses could provide support to students.

•

Enhanced levels of coordination/collaboration with high schools focusing on the transition

from high school to college are needed to increase the academic success of inexperienced

and first‐generation college students.

•

Enhanced presence of universities and transfer partners on campus may help students. •

Programs addressing sustainability may address new populations and job opportunities. •

Expanded partnerships will continue to be important. •

Expanding service learning opportunities for students will require effort from college

personnel.

•

Vision for the Future

Adjournment: Shawn Bristle thanked attendees for their time and input, confirmed that

meeting results would be shared with participants, indicated that work on the suggested items

would happen at multiple levels, and adjourned the meeting at 1:30 p.m.


Painting has begun on buildings 300 and 400. •Quotes are being sought for internal signage and MCC banners in the 200 building.•Two vacuum pumps needed for the casting machine in lapidary are broken. One is totally inoperable and the other is leaking oil. Research has been completed to determine cost and has been forwarded to the AD of CTE.

•

Furniture for the student center arrived and is in place. Additional lighting added to designated areas will provide more functionality.

•

RFP for food service resulted in a bid for vending. Further research will need to be conducted.

•

Phone and extensions on campus were tested to make sure the work properly in the event of an emergency. Of the 109 phones 13 were found to have problems. Issues and explanations have been forwarded to IT.

•

The crisis management team continues monthly meetings. In January, crisis management and emergency preparedness will be a major focus of faculty orientation. Beginning in February, all faculty and staff will be invited to attend the CMT meetings. All will be notified of meetings and encouraged to attend.

•

Crisis management and campus security•

The Lake Havasu City Campus Advisory Council met on December 8. Fourteen members of the LHC community from business, government, education, and service agencies plus the campus deans from NCK and BHC and the Dean of Instruction attended.

•Community engagement and events. •

New Operations Specialist in Student Services•Personnel•

CE staff attended LH Chamber events•CE coordinator held “Registration Days” to assist CE students with admissions and registration process. Attendance was sparse but efforts were well received. These sessions will be held weekly for the balance of the month.

•

Liaison with community and corporate outreach•

SAC and the LHC foundation co-sponsored MCC Shines. This year, the LH Symphonic Winds, Santa and Mrs. Claus and Boomer (with a flashing red nose) packed the 600 building

•MCC Shines•

Eight students were inducted and NAU’s Tom Franklin as the keynote speaker.

•PTK Induction Ceremony•

SAC and PTK co-sponsored a student game night to celebrate the end of the semester and give students an opportunity relax and enjoy, food, a live band and games.

•PTK/SAC Game Night•

Campus student activities and SAC•

The foundation supported the effort by their attendance and donation part of the refreshments.

•MCC Shines•

The foundation board provided lunch for 41 staff and faculty as thanks for their hard work and service to the college. They also encouraged faculty and staff to become members of the foundation and also consider becoming a member of the foundation board.

•MCCF Faculty and Staff Appreciation Luncheon.•

MCC foundation guidance, leadership and growth•

Facilities, food service and room book.

LHC PC ReportMonday, December 5, 2016 11:51 AM


Ugly Sweater Dinner Fundraiser at a local restaurant. At this event about 30 members of the foundation and community attended.

•

Spring Art-A-Fair scheduled for Feb 24 & 25.•

In their commitment to serve the campus constituency, the staff continues to provide the best possible services to external customers seeking information, attending meetings held by members of the community, potential students seeking admission as well as internal customers by working productively with various college departments.

•

•

Customer service•

Staff and Faculty Holiday Party was well attended.•CCC meetings continue to be well attended.•Staff, faculty and students worked together decorating trees and giving to local service agencies.

•

Establish and maintain a positive campus culture•

Work is in progress to provide more separation in work spaces of the SSTs to ensure that students and visitors have more privacy when communicating personal information.

•

A new space is being prepared in SS for the floor safe and the ENR Services Op Spec to ensure compliance with business office requirements.

•

Campus red flag and records retention.•

Strategy: Develop events that promote multicultural awareness to local communities. The Student clubs, PTK, PTA and Surgical Tech and campus departments, Admin and Student decorated trees with ornaments that represent 8 different countries. Next to each tree is a narrative that includes each country’s geographical information, demographics, culture, traditions, and folklore.

•

•

Holiday (Giving) Trees Around the World •Cultural and civic components of the strategic plan•

•



Date: December 8, 2016

Time: 11:30 am

Place: Room 204

Attendees: Diana Asseier, Superintendent, LHUSD, Tiffany Berry, Havasupai Elementary Teacher/Former Student/Community Volunteer, Sandy Breece, Principal, Telesis Preparatory Academy, Brandon Bowers, Editor, Today’s News‐Herald, Charlie Cassens, City Manager, City of Lake Havasu, Jerry Ernst, President/CEO, Horizon Community Bank, Tonya Krueger, Associate Director at PED, Denise Miner, Director of Personnel and Technology, LHUSD, Mary Jo Mulligan, Principal, Thunderbolt Middle School, LHUSD, Michael Patterson, CEO, Havasu Regional Medical Center, Brett Qualls, Pro Therapy Medical Group/Associate Faculty PTA Program, Jim Salscheider, CEO, LH Marine Association, Ginny Sautner, LHC Teacher of the Year (English), Donna Smith, WIOA Senior Program Representative, Shawn Bristle, BHC Campus Dean, Fred Gilbert, NCK Campus Dean, Paula Norby, Dean of Instruction, Jann Woods, LHC Campus Dean, Diane Aquino, Assistant to the LHC Campus Dean

I. Announcements

Welcome, Introductions and Explanation of the Agenda‐ Jann Woods

Visual Presentation: An Introduction to the Campus and What’s Happening at the College‐Jann Woods

What is right with the Lake Havasu City Campus of Mohave Community College?•

What major gaps in service do you see? •

What’s missing or off the mark?•

How can we better serve you and the community as a whole?•

How can we improve? •

At what targets should we be aiming?1.

What should the campus and college look like in the near future? The distant future? •

If you could change one aspect of the campus/college, what would it be?•

II. Working Lunch

The members were charged with discussing the following questions in small groups:

The college’s community involvement is great.▪The Allied Health programs allow students to join many different programs

and be able to get jobs right away

▪

Campus building aesthetic updates have been well received.▪The Dual Enrollment program has positive feedback.▪

III. Group Discussion Outcomes

What is right?

LHC Campus Advisory CommitteeFriday, December 16, 2016 12:15 PM


The college has good program offerings for real world work – training students

for local area jobs.

▪

The interaction with Student Services is very good.▪2 + 2 transfer to ASU/NAU is good.▪The LHC campus has a great location.▪The Police Academy programs are good – there is a bigger need now for

candidates in the police work force.

▪

More advertising in the community is needed to let them know MCC is here as

a campus.

▪

More marketing of MCC’s offerings is needed out in the community.▪More marketing is needed to reach millennials on sites they use.▪Marketing to include healthcare partners that hire allied health graduates▪More marketing to the older generation is needed and it needs to be accessible

to the way they get their information.

▪

Target advertising to diverse demographics.▪Simplify information online to make it more accessible.▪

Suggested Improvements

Marketing

Partnership with HS and Universities

Establish focus groups with MCC students and high school students.▪Dual Enrollment instructor qualifications need to be better communicated.▪

The transition from high school to college needs to be improved.

Come up with some sort of a gateway plan.•

Address the impression that ASU and MCC do not work together well.•

Need better coordination between NAU, ASU, and MCC

Reach out to find more talents to share for community education classes.•

Have more community education offerings.•

Community Education

The college needs to get in front of industry changes to offer classes to better

equip students desiring to enter these fields.

•

Develop partnerships with businesses to provide corporate training•

There needs to be more focus on soft skills – interpersonal interactions, etc.▪Establish entrepreneurship programs for the community.▪Work with businesses and economic development on training and workforce

needs.

▪

Workforce Development

Perceived barriers to admission need to be addressed; the perception is that

there are too many things to do to enroll. MCC needs to communicate better

with the community to have that attitude changed.

▪

Streamline and simplify the application for admission.▪Make it easier to get in to see an advisor; perhaps have one advisor that the

student sees throughout the entire admissions process to avoid disconnect in

the process.

▪

The override process for high school students registering is a problem – many ▪

Internal Processes


delays.

More certification programs are needed.▪The college needs to have certification programs for wastewater.▪Address millennials’ college needs.▪Focus on older population’s education needs.▪Emphasize physical classes over online classes.▪Establish a degree program for Early Childhood Education with a bachelor

degree pathway.

▪

Establish an artificial intelligence and automation program.▪Paramedic programs history not great, needs more consistency▪

Instruction and Programs

Internship programs that include students who have graduated in the field

return to assist the current students

▪

The college taking a leadership role in hosting more art/music/dance events on

the campus – look into traveling groups and student work.

▪

The college as a “hub” for the community.▪Look into the STEM jobs of the future for program development.▪A Smoke Free Campus‐‐ (This would prepare students for future jobs that will

be in smoke‐free facilities.)

▪

Expanded contacts and conversations with other community entities.▪Marine Technology▪MCC sports teams, i.e. soccer. Consider using Rotary Park or HS field.▪

Vision for the Future

IV. Adjournment

Meeting adjourned at 1:00 p.m.


The NCK Crisis Management Team had several meetings to discussed the need to conduct drills next term and to update the Crisis Management Plan by the end of January of next year (2017).

•

The NCK Dean attending the LEPC Meeting-Mohave Emergency Management. This meeting was held at the Northern Arizona Consolidated Fire Department.

•

Crisis Management & Campus Security

Escalated Student Grievance/Complain Resolution

The NCK Dean is currently processing two grade grievances.•Summer Bridge Program

The NCK Dean had a meeting with Susan Chan from KAOL and she has agree to have a class in January of 2017 for those students who did not pass the Accuplacer.

•

The NCK Dean will be meeting with the public school system to install the same program. Although talks have begun it still needs to be finalized.

•

Facilities, Food Service and Room Book

103 Renovation project is currently soliciting for Proposals and is expected to start work the first part of January 2017, this project addresses the need to relocate current staff to accommodate consolidation of the department thru the addition of work and office space for the Information Technology department.

•

200 building Roof repairs identified as part of the renovation project have been scheduled for TR Orr construction to start the end of December and conclude prior to January 16th

2017.

•

300 Building will undergo EIFS resurfacing have been scheduled for TR Orr construction to start the end of December and conclude prior to January 16th 2017.

•

2001 Classroom is currently undergoing a transformation from cubicle office space to a functional classroom to meet the spring class schedule 2017

•

1200 building roof restore has been identified as a priority project is currently soliciting for quotes, quotes will include tear off, replacement

•

Future projects to include upgrade of DAC parking lot lighting to utilize energy efficient LED lighting. Project to be submitted by the end of Feb, 2016.

Neal Campus Kingman (NCK)Monday, December 5, 2016 11:51 AM


Asphalt Project will be submitted pending additional quotes. Seal coat and stripping project for the Detroit Avenue Center as well as west side of Neal Campus Kingman.

•

East parking lot lighting project was approved and materials received, project is awaiting a schedule that will allow the use of the lift and time to scheduled electrician to complete light head installation.

•

104 building is currently being researched for conversion to expand the welding program, this is an extensive project and will involve additional resources, and this project is expected to start in the summer of 2017.

•

The NCK held it's MCC Surplus Sale on December 8, 2016 and was able to deposit 2149.00 in the college's account.

•

Community Engagement and Events

The NCK hosted the MCC Shines on December 1 were over 300 Kids saw Mr. and Mrs. Santa Claus and as you can see below Santa had a very special ride.


Personnel – No Report

Liaison with Community and Corporate Outreach

The NCK Dean – Kingman's Route 66 Rotary Club meeting.•The NCK Dean - Mental Health Resource Team (MHRT) November meeting.•The NCK Dean had a meeting with the Grand Canyon Cohort and they have agreed to start another cohort in June of 2017.

•

The NCK Dean held a very positive Campus Advisory Council meeting on December 7, 2016 (see NCK advisory council proceedings summary for details)

•

Campus Student Activities and SAC

Campus Student Activities and SAC will return in January of 2017.•

Customer Service – No Report

Establish and Maintain a Positive Campus Culture – No Report

Campus Red Flag and Records Retention – No Report

•


Proceedings (Summary)

Campus Advisory Council

Campus Advisory Council Luncheon

December 7th, 2016: 11:30AM‐1:30PM

NCK Room 233

Jann Woods, Campus Dean – Lake Havasu Campus – MCC i.

Roger Jacks, Superintendent – Kingman Unified School Districtii.

Jamie Stehly, City Council Member – City of Kingmaniii.

Robert DeVries, Chief of Police – Kingman Policy Departmentiv.

John Dougherty, City Manager – City of Kingmanv.

Table A: a.

Fred Gilbert, Campus Dean – Neal Campus Kingman – MCC i.

Rusty Moomey, Principal – Kingman High Schoolii.

Jeff Martin, High School Principal – Kingman Academy of Learningiii.

Ken Cunningham, Rt. 66 Rotary President, Human Resources Director ‐

Mohave County

iv.

Byron Steward, Emergency Management Coordinator – Mohave Countyv.

Table B: b.

Paula Norby, Interim Dean of Instruction ‐MCCi.

Eric Lillis, Director of Curriculum – Kingman Academy of Learningii.

Gretchen Dorner, Principal – Lee Williams High Schooliii.

Tricia Kordes, President – Kiwanis iv.

Dallas Esquibel, Assistant to the Campus Dean (NCK) – MCC v.

Table C: c.

Shawn Bristle, Campus Dean – Bullhead City Campus – MCC i.

Susan Chan, District Administrator – Kingman Academy of Learningii.

Monica Gates, Mayor – City of Kingmaniii.

Wendy Hayes, Counselor – Lee William High Schooliv.

Table D: d.

Attendance by Table: I.

Announcements:II.

NCK Advisory Council Luncheon Proceeding (Summary) Friday, December 16, 2016 10:37 AM


Welcome, Introductions, and explanation of Agenda – Fred Gilberta.

Brief Presentation: An Introduction to the Kingman Campus and What’s Happening

at MCC – Fred Gilbert

b.

What is right with the NCK Campus of MCC?i.

How can we improve?ii.

What major gaps in service do you see?iii.

What’s missing or off the mark?iv.

How can we better serve you and the community as a whole?v.

What should the campus and college look like in the near future? The distant

future?

vi.

At what targets should we be aiming?vii.

If you could change one aspect of the campus/college, what would it be? viii.

Small Groups discussed and recorded responses to the following questions:a.

Working Lunch and Small Group DiscussionsIII.

Representative from the small groups presented the results of the small groups in a

free roundtable fashion, and comments were provided from the group at large. An

overview of the free‐ranging discussion follows:

a.

MCC serves as a valuable resource to the community.i.

MCC has significant resources available to students.ii.

MCC provides great service once students are on‐campus. iii.

What is right?b.

A lack of communication from MCC in notifying the high schools to

changes in personnel in a timely manner negatively impacts the

communications between MCC and the high school staffs.

1.

A lack of communication from MCC results in program information not

being available to the high school staffs until school is already starting for

the high schools.

2.

A lack of communication from MCC results in a lack of user‐friendly and

up to date processes and information being made available to students

early on in the enrollment/registration process.

3.

MCC lacks communicationi.

Marketing for the trades does not adequately explain the relation

between programs and career paths.

1.

MCC is a valuable resource to the community but we do not participate

and promote ourselves adequately in and/or at community events.

2.

MCC does not adequately market and self‐promote ii.

MCC lacks a process that not only explains its program offerings, but also

gears students towards programs in workforce development that meet

the needs of local businesses.

1.

MCC does not adequately market its professional and company

teambuilding opportunities.

2.

Programs and Coursesiii.

What areas need improvement?c.

Large Group Sharing: Pulling It TogetherIV.


MCC dual enrollment programs are beneficial to students; however, it

should be marketed to include trade programs, i.e.: welding.

3.

MCC courses do not align with the schedules of the high schools.4.

Overall assessment: MCC has great facilities, great staff, and many resources

for students, but how do we get them here? i.e.: to not only visit our campus,

but also to see what resources we have available to them.

iv.

MCC should place a greater emphasis on marketing the trades to students. i.

MCC needs to be timely in communicating staffing changes with relevant

contacts; i.e.: the high schools should be notified in a timely manner when there

is a recruiter/personnel change, etc.

ii.

Market program information to the schools and the community in advance of

introducing it to the community.

iii.

Communicationsa.

Provide more dual enrollment opportunities and courses onsite at the high

schools and at MCC‐NCK.

i.

Coordinate and align the master schedules between MCC and the high schools

so that students can access more of the opportunities we provide.

ii.

Introduce program options and career plans to 9th and 10th graders so that they

are working on their plans early on.

iii.

Host a college day on the MCC campus so that students can see the facilities

and resources we have.

iv.

Have registration days at the high schools where high school students can

learn early on about registering with MCC

v.

Creating a user friendly and updated checklist on how students can go about

getting registered with suggested timelines for completing each task in both

paper and electronic formats that are updated and disseminated prior to the

beginning of each semester.

vi.

Working with the high schools to possibly have them bus students here for

dual enrollment courses during the day. MCC should also coordinate with

both the KUSD and KAOL high schools together to meet course enrollment

requirements.

vii.

Making the completion of an Associate’s Degree while in high school more

attainable by coordinating schedules and bussing students to the campus

during the day, i.e.: the welding program.

viii.

Partnerships with the High Schoolsb.

Make MCC services of company training and team building known to the

public.

i.

Working with businesses to develop education plans for their training needs,

i.e.: working with new and potential businesses to offer any training needs that

are necessary upon their relocation to Kingman.

ii.

Work with local businesses and local governments to promote early childhood

education courses that lead to jobs in daycares and preschools, or to promote

science courses that lead to technical jobs, i.e. waste plant workers require a

background in chemistry.

iii.

Workforce development c.

Suggestions for the Future:V.


MCC should establish itself as a center for the arts in Kingmani.

MCC should participate in and co‐sponsor more events in the community that

would attract high school and college age students.

ii.

MCC should market itself alongside other organizations, the schools, and the

local governments for events and when possible combine forces.

iii.

MCC in the Communityd.

MCC will work to offer more classes this upcoming fall (2017) semester at the high

schools. These will include more college preparedness courses that may help to

target which students may be interested in the trades programs.

a.

MCC will work to enhance dual enrollment opportunities with a better

representation of the trades, i.e.: the welding program.

b.

MCC will work to reinstate college career days on the NCK campus. c.

MCC will make it a priority to have more meetings with local government leaders to

ensure that the proper people are on the necessary committees for establishing and

maintaining partnerships and projects.

d.

Recommendations for Right NowVI.

Adjournment: Fred Gilbert thanked attendees for their time and input, confirmed that

meeting results would be shared with participants, indicated that work on the suggest

items would happen at multiple levels, and adjourned the meeting at 1:30p.m.

I.


NMCMonday, December 5, 2016 11:51 AM
