REGULAR MEETING - MONDAY, DECEMBER 15, 2008

Minutes of a regular meeting held in the Rosthern Town Council Chambers on Monday, December 15, 2008 commencing at 7:00 p.m.

Present Mayor Doug KnollCouncillors Dom Corbett

Don GreveDennis HelmuthTerry HinzTed JanzenDon Reimer

Staff Nicole LaChance, Town AdministratorColin Aebig, Outside Superintendent

Call to Order The meeting was called to order by Mayor Knoll at 7:00 p.m.

Agenda364.2008 Reimer: That the agenda for the December 15, 2008 regular meeting be accepted

as amended.CARRIED.

Minutes365.2008 Helmuth: That the minutes of the December 1, 2008 regular meeting be adopted.

CARRIED.

RM Agreement – Recreation366.2008 Janzen: That the Town enter into a three-year agreement with the RM of Rosthern No. 403 regarding annual financial contributions to the operating costs of the

recreation facilities.CARRIED.

November Payroll367.2008 Helmuth: That the payroll for November in the amount of $26,244.64 be

accepted.CARRIED.

November Bank Reconciliation & Financial Statement368.2008 Janzen: That Council accept the November bank reconciliation and financial

statement as presented.CARRIED.

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Regular MeetingMonday, December 15, 2008Page 2

December List of Accounts369.2008 Hinz: That Council approve the December list of accounts, cheque numbers

8588 to 8676 in the amount of $99,550.30.CARRIED.

2009 Salaries370.2008 Greve: That the following increases to employee wages be accepted:

CARRIED.

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Transit Bus Heaters371.2008 Janzen: That the Town replace two heaters in the transit bus at a cost of $400

each.CARRIED.

2009 Revaluation Workshop372.2008 Hinz: That Pat Reimer and Nicole LaChance be authorized to attend an

assessment revaluation workshop being held in Saskatoon on January 22, 2009 with associated expenses being paid by the municipality.

CARRIED.

Delegation 7:30 p.m. – Cam Nicolle, Jeff Loeppky and Ryan Epp, all of Valley Action Abilities, entered the meeting.

2009 Well Rehabilitation373.2008 Helmuth: That Colin Aebig be authorized to extend the well rehabilitation

program on the remaining four wells using Hayter Drilling, with funds from the 2009 budget.

CARRIED.

Administration Reports374.2008 Hinz: That the following administration reports be accepted as presented:

a) Town Administrator=s Reportb) Outside Superintendent=s Report

CARRIED.

8:10 p.m. – Cam Nicolle, Jeff Loeppky and Ryan Epp left the meeting.

VAA Contract375.2008 Greve: That the Valley Action waste contract be tabled until the January 19

regular Council meeting.CARRIED.

Committee Reports376.2008 Corbett: That the following committee reports be accepted as presented:

a) Joint Fire Committee, December 9b) Fire Hall, December 10

CARRIED.

Traffic Bylaw Amendment

377.2008 Corbett: That the administrator draft an amendment to the traffic bylaw to add a stop sign facing east to 3rd Avenue at the high school rear exit.

CARRIED._____ _____

Regular MeetingMonday, December 15, 2008Page 4

Vanthuyne Request378.2008 Helmuth: That a meeting be set up with the RCMP, Rosthern High School, Town

and concerned citizens on 3rd Street regarding traffic issues arising from the school parking lot located at 3rd Avenue and 3rd Street.

CARRIED.

Fuel Tender379.2008 Reimer: That TR Petroleum be awarded the tender for the Town’s fuel

requirements for 2009 and 2010.CARRIED.

Add Utility Bills to Taxes380.2008 Reimer: That the following outstanding utility bills be added to the taxroll

effective immediately:

Roll # Name Total633 Alexandrovich, Douglas 413.32614 Armstrong, Tim 209.43388 Bartel, Kevin 133.54444 Billay, Tyler 96.08514 Bloomfield, Sylvia 122.03576 Braun, Staci 183.48651 Britton, Harvey 96.16768 Britton, Jordan 359.84578 Chipurda, Amelia 121.30183 Cooley, Trent 252.10607 Dahl, Douglas 261.98394 Dehmke, Edward 60.40534 Deptuck, Peter 121.74453 Dobransky, Mary 133.62754 Doering, Terry 207.06714 Dyck, Darren 70.38118 Eberle, Lawrence 876.47099 Ebert, Doug 248.59107 Enns, Elmer 277.24760 Esperance, Albertine 85.00098 Fahl, Derek 219.51

698 Gould, Rickey 556.97344 Green Brier Flowers 157.16571 Grismer, Emery 244.58

(resolution cont’d . . .)_____ _____

Regular MeetingMonday, December 15, 2008Page 5

Resolution #380.2008 continued

475 Grismer, Joseph 123.50780 Grismer, Joseph 102.37494 Hancock, Calvin 499.71572 Hanemaayer, Ken 247.08805 Harv’s Autobody 1,427.95051 Henschel, David 125.46283 Henschel, Glen 444.17634 Hodgson, Sheri 136.64818 Houle, Ted 171.87440 Janzen, Jay 127.99384 Klaassen, Ron 518.56076 Knoll, Brett 112.16067 Koslowski, Clayton 690.14205 Lapierre, Daniel 230.32336 Lapierre, Shannon 145.33470 MacKinnon, Debbie 578.81149 Matiiw, Richard 580.39387 Migneault, Heidi 555.35189 Morash, Shirley 76.50469 Neufeld, Greg 76.50558 Neufeld, Leslie 706.81167 Nichol, Bradley 547.30289 Nicolas, Reg 158.22006 Pelletier, Roger 162.26699 Perrin, Marcel 216.00416 Prima, Michael 12.28592 Rathgeber, Jeff 450.71595 Rempel, David 276.96542 Robin, Samantha 234.23366 Rosthern Bakery 648.41366 Rosthern Bakery 77.43060 Rudolph, Floyd 178.02324 Rudolph, Robert 563.98158 Seniuk, Robert 730.48

249 Stigen, Todd 157.69759 Stuart, Josh 1,152.29539 Teichroeb, Janice 58.14136 Thomas, Felix 239.70

(resolution cont’d . . .)_____ _____

Regular MeetingMonday, December 15, 2008Page 6

Resolution #380.2008 continued

155 Timmermans, Eugene 76.50636 Ukrainian Catholic Hall 76.50045 Valley Infrasonics 2,104.95380 Wall, Timothy 170.39058 Warkentin, David 564.18570 Weightman, Dave 211.38172 Weselowsky, Lance 33.74

Total 22,287.33

CARRIED.

SUMA – Application for Judicial Review and Legal Representation381.2008 Corbett: That in the matter of an application for judicial review submitted by the

Canadian Union of Public Employees with respect to decisions made by the Municipal Employees’ Pension Plan, the Council of the Town of Rosthern hereby joins the Saskatchewan Urban Municipalities Association (SUMA) in providing a response to the application and further hereby appoints SUMA as its agent to retain and instruct legal counsel on behalf of this municipality exclusively on this matter. The municipality acknowledges that SUMA will not accept any liability on behalf of the municipality and the municipality saves harmless SUMA, any of its directors and agents with respect to any financial implication in this matter. The municipality further acknowledges that it will promptly remit to SUMA any assessment of cost related to providing collective representation on a prorated share, based on actual solicitor and court costs.

CARRIED.

Adjourn Hinz: That the meeting be adjourned at 9:00 p.m.382.2008 CARRIED.

___________________________ ________________________________

Mayor Doug Knoll Town Administrator Nicole LaChance