CAUSEWAY SCHOOL

Receptionist

SS4£16,120 to £16,778

(£13,975 to £14,545 pro rata)

Permanent37hrs - Term time plus 5 days

INFORMATION FORAPPLICANTS

CONTENTS1. Letter from Headteacher 2. Job Description3. Person Specification

Dear

Colleague October 2017

Post: Receptionist

Thank you for your interest in this post. I hope that you find the enclosed information useful.

Causeway School is an small 11-16 comprehensive school of approximately 600 students. The school is 19 years old, built in 1998 and is co-located with Hazel Court Secondary Special School.

There is an overwhelming sense of community that exists at the heart of Causeway School, bringing together students, staff, parents and carers.  As Headteacher my mission is simple: to ensure that every single member of the school community is ‘putting achievement first’, fostering happy, confident learners who leave school with the right skills and qualifications for the world they are growing into.

Causeway School has an exciting future as we strive to become one of the most improved schools in the country.  We aim to personalise students’ experience of school so they flourish and attain the highest possible standards academically, socially and morally.

Our curriculum delivers a wide variety of opportunities to learn beyond the normal school day, through a wealth of extra-curricular and independent learning opportunities.  We have extremely high expectations both inside and outside the classroom.  Behaviour for Learning is a real strength of the school and students flourish in a safe and calm learning environment.

In partnership with Swale Academies Trust we are focused on school improvement and continuous learning for both our students and our staff.  Our students are at the centre of everything we do, putting their achievement first, within a caring community rich with opportunity is our moral imperative.

You would be joining the school at an exciting time in its development and we are therefore seeking to appoint a committed and dynamic candidate.

The Post

We are seeking a positive and enthusiastic individual to work as part of our reception team providing first class reception to visitors coming into school. There will also be an element of administrative work so the ideal candidate will have excellent written and verbal communication skills with knowledge of a range of computer applications.You will be self-motivated and be able to use your own initiative to achieve the high standard required, you should be able to demonstrate strong interpersonal and communication skills.

You will be expected to train as a First Aider and also cover reprographics if required

The Person Specification for this post is enclosed.

Your application

Completed application forms should be sent direct to the school for the attention of Mrs E Gardner or by Email to: egardner@causewayschool.org by the closing date of noon, Tuesday 31 October 2017.

Please complete the standard application form accompanied by a letter of application. We are unable to consider CVs in place of application forms unless you are a candidate with a disability and a CV is the most convenient method of applying. Please ensure you relate your skills, experience and abilities against each of the requirements listed in the person specification.

Please note, Causeway School is committed to safeguarding and promoting the welfare of children, and young people and expects all staff to share this commitment. Successful applicants will be required to undertake a criminal record check via the DBS.

Interviews will take place on Friday 03 November 2017. If you have not heard by that time you should assume that, on this occasion, your application has been unsuccessful. Having read this information we hope that you will decide to apply for the post but wish you good luck in your future whatever you decide.

Yours sincerely

L LeungHeadteacher

Causeway School Job Description

JOB TITLE Receptionist

GRADE East Sussex Single Status Grade 4

RESPONSIBLE TO SIMS, DATA & Examinations Manager

MAIN PURPOSE OF THE JOB To provide an efficient reception service for the school, dealing with all callers, both on the telephone and in person, promptly and courteously. To provide a reprographics service for the school as required. To be a first aider for students.

Main Functions

1. To answer all incoming calls, both internal and external, redirecting/taking messages as necessary, and acting on instructions received. To relay messages to staff and students.

2. To receive all visitors and ensure they sign in and out in accordance with the school’s procedures

3. To deal with general day to day queries from staff, students and parents

4. To run the medical room; keeping appropriate records; provide first port of call medical triage; be an up to date qualified first aider (it is a condition of this post that first aid qualifications are not allowed to lapse)

5. To accept mobile phones and other students’ belongings for safekeeping

6. To word-process school documentation as requested

7. To arrange all outgoing mail, purchasing new stocks of stamps / meter credit when required. To receive and distribute all incoming mail.

8. To cover reprographics work for the school as required

9. To word process / DTP and produce school reports and copy and prepare them for issue to students as required

10. To word process and produce posters, programmes and tickets for special events

11. To keep the photocopying and print machines in good working order

12. To undertake reprographics work in the most cost effective way

13. To order supplies as appropriate and keep reprographics departmental accounts

14. To providing a binding and laminating service as required

15. To assist staff with queries and photocopying and provide on the job training for members of staff in the correct use of photocopiers

16. To assist the Finance Manager with school uniform sales where appropriate

17. To be responsible for taking bookings for meeting rooms

18. To assist the Finance Manager with the collection and receipt of monies relating to school trips / uniform

19. To carry out the above duties in accordance with the Education Department’s Equal Opportunities Policy.

This job description sets out the duties of the post at the time it was drawn up. The post holder may be required from time to time to undertake other duties within the school as may be reasonable expected, without changing the general character of the duties or level of responsibility entailed. This is a common occurrence and would not justify a reconsideration of the grading of the post.

THE CAUSEWAY SCHOOLPERSON SPECIFICATION: Receptionist

Attributes Essential DesirableQualifications and training:

Good standard of education particularly in English, Mathematics and ICT.First Aid qualification or willingness to undertake first aid training

Administration /Secretarial / reprographics Qualification

Knowledge, Understanding &Experience:

Experience of previous administrative postExperience of producing documents to a high standard using Microsoft Word and ExcelExperience of undertaking a range of clerical and administrative duties Experience of working with young people

Any relevant experience of working within a secondary school environmentKnowledge and experience of SIMS Experience of reception workPrevious reprographics knowledgeMedical or first aid experience

Skills and Abilities: Ability to be organised and methodical with high attention to detailAbility to care for unwell childrenAbility to work calmly under pressureAble to communicate well, both in writing and orallyAbility to develop efficient record keeping systems and to produce accurate and up to date records and reportsAbility to work on own initiative, dealing with any unexpected problems that ariseAbility to show sensitivity and objectivity in dealing with confidential issuesAbility to present a professional school imageAbility to work effectively and supportively as a member of the school support team.

Personal Qualities: Is self-motivated and hard working.A positive and enthusiastic personalityCan work effectively and professionally even when under pressure.Exemplary health and attendance record.Appreciation of the significance of maintaining complete confidentiality relating to students and all school matters.Commitment to safeguarding and promoting the welfare of children and young people.

Willingness to positively promote the School’s aims and ethos.

Willingness to participate in further training and developmental opportunities.

Criterion assessment by: =application form; = letter of application; = interview; test