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Enclosed is an application and a general information sheet. Make sure that you read, understand and give all information that is requested. Please do not make site requests or ask for a site map; they will not be given out at this time. We will have three food courts.
A selection committee will be reviewing all food vendor applications. Previous participation in the festival does not guarantee you a spot in the coming year.
We must have all of the Check List items in order to process your application.
Acceptance notices will be emailed by February 8, 2019. Full payment, insurance certificates, electric requirements, Sales Tax Permits and W-9 forms are due by March 1, 2019 with contract. Thank you for your inter-est in Mayfest.
MAYFEST 2019 APPLICATIONFOOD VENDOR
May 2 – 5, 2019
Important Information and Dates
Completed Food Vendor Application
Photos of your operation - Appear-ance Matters! This should match the dimensions on the next page.
Your Menu, which much include:
Best of the Fest Mayfest Food Contest 2019 Entry Form (optional)
CHECK LIST
Menu ItemsItem Descriptions for eachItem Prices in $1.00 increments
DUE JAN. 4th
Thursday, May 23:30 PM –9 PM
Friday, May 33:30 PM –10 PM
Saturday, May 410 AM – 10 PM
Sunday, May 511 AM – 7 PM
2019 Mayfest Dates & Times
DEADLINE FOR FOOD VENDOR APPLICATIONS: JANUARY 4, 2019
January 4, 2019Application deadline
February 8, 2019Acceptance notices mailed out
March 1, 2019Full payment and all paperwork due
April 28 - 30, 2019Food Vendor set up
Wed., May 1 at 1 PMFinal Inspections by Booth Chairman and Fire MarshallIt is MANDATORY to have someone from your team there for the Fire Marshall inspection.
Thurs., May 2 at NoonMandatory Vendor MeetingPlease have someone from your team attend. I will have the food vendor roster for them to sign.
Mail Form To:Mayfest, Inc.
6115 Camp Bowie, Suite 160 Fort Worth, TX 76116
Email Form To:[email protected]
-or-
Phone: 817.332.1055 Fax: 817.887.5451
MAYFEST 2019 APPLICATIONFOOD VENDOR
May 2 – 5, 2019
Please note that the Business Name of the Food Vendor should be the legal name and what is stated on your W9.
Application Received:
Number of Booths:
Electrical Needs:
Insurance Received:
Health Permit Received:
TX Sales Tax Permit Received:
W-9 Signed:
IN-OFFICE USE ONLY
Please type or print clearly all information. Only complete applications will be considered.
List what your needs are anticipated to be and Mayfest will consider these requests and include what Mayfest will provide in final contract. If the space allowed is insufficient, please provide all necessary information on a separate sheet of paper and attach. Please use additional sheets if you have more than one booth.
We have many applications each year. In order to make our food courts the best they can be, we must have all of the above information for each booth. This will help us avoid any miscommunication concerning electrical needs, greywater disposal, and set-up information for each food vendor.
DESCRIPTION
TENTS
TENT SIDES
TABLE & CHAIR SET
ELECTRICITYNumber of Volts Needed:______
GENERATOR
4-SEATER GOLF CART
FLATBED GOLF CART
GREYWATER DISPOSALBY MAYFEST
PROPANE GAS TANKSBEING USED
YES or NO AMOUNT NEEDED MAYFEST FEES TO VENDOR
$150 each (10’ X 10’)
$25 each
$25 per set (1 Table & 2 Chairs)
$50 for (1) 20 amp/110 volt$200 for (1) 50 amp/220 volt
$200 per Day
$150 for all 4 Days
$350 for all 4 Days
Vendor Name:
Number of Booths: Name of Booth (to be used for all signage):
Dimensions (front faces the road):Width (of front along road) Depth Height
X XThis is if you have more than 1 booth.
This needs to match your pictures you attach.
Business Name:
Contact Person:
Check made out to:
Address:
City: State: Zip:
Cell Phone:
Email:
Festival On-Site Contact:
Festival On-Site Cell:
FOOD VENDOR NEEDS. Please complete all information for booths to be considered.
MAYFEST 2019 APPLICATIONFOOD VENDOR
May 2 – 5, 2019
First, Mayfest will deduct 8.25% for Texas State Sales Tax from the gross proceeds. Then, Mayfest will pay 70% to vendor + the sales tax amount that was deducted from your gross.
Anyone requiring a 50 Amp 240v circuit must have a 50A 125/250V twist lock male cord cap Hubbell catalog #CS6365C and at least 50 feet of rubber cord minimum wire size 8/4.
220 volt deep fryers or grills are not allowed. All must be propane.
LOCATION FEES
PAYOUT SPLITDEADLINE FOR FOOD VENDOR APPLICATIONS: JANUARY 4, 2019
OTHER FEESDESCRIPTION
ELECTRICAL 1-20 AMP / 110 VOLT
ADDITIONAL 110
1-50 AMP / 220 VOLT
GENERATOR
4-SEATER GOLF CART
FLATBED GOLF CART
TENTS
SIDES FOR TENTS
FEES
$50.00 per booth
$150.00 per booth
$200.00 per booth
$200.00 per day
$150.00 for 4 days
$300.00 for 4 days
$150.00 10’X10’
$25.00 per side
NO. OF BOOTHS
1
2
3
4
5
6 or more
FEES TOTAL
$400
Additional $350
Additional $300
Additional $250
Additional $200
Additional $100
$400
$750.00
$1,050.00
$1,300.00
$1,500.00
$1,600.00+
MAYFEST FOOD CONTEST 2019BEST OF THE FEST
May 2 – 5, 2019
Vendor’s Booth Name: Contact Name:
Email Address: Daytime Phone Number:
A panel of local celebrities, chefs, and food fanatics will judge all entries and select FIRST, SECOND, and THIRD place winners. Vendors may submit up to 2 entries from your approved menu.
T I M E L I N E1BEST OVERALL 2MOST CREATIVE 3BEST SWEET TREAT
CATEGORIES
Local Celebrity Judges • Media Coverage • Thursday, May 2nd at 2:30 PM
2:30 PM – 3:30 PMJudges will make the Contest Crawl in a festively decorated golf cart, moving from North to South along the park road, stopping at each contestant’s booth to order the entered items. Expect an entourage of interested patrons and media.
4:00 PMJudges will compile results and determine the winners.
4:00 PM – 4:30 PMContest Crawl will move back down park road awarding 1st, 2nd & 3rd place ribbons for each category.
YES! Count me in for the Best of the Fest Mayfest Food Contest 2019!Please detach and return with your application by January 4, 2019 to show your interest in participating in the Best of the Fest Mayfest Food Contest 2019.
Please indicate which food item(s) you plan to enter and provide a brief description of each item.
VENDOR PROVIDES1 Entries must be from the approved menu and available for purchase by Mayfest
patrons throughout Mayfest 2019.
2 Four servings of each entered menu item when the judges arrive at vendor booth.
1Item:Description:
2Item:Description:
MAYFEST PROVIDES1 Listing on the Mayfest.org website and in the Festival Event Guide.
2 Prominent sign for display at vendor booth recognizing it as a Best of the Fest contestant.
3 Large ribbons to each 1st, 2nd and 3rd place winner
4 Promotion of winning vendors on all Mayfest social media outlets.
