Republika ng Pilipinas KAGAWARAN NC KATARUNGAN

Department of Justice Manila

0 2 5 VNA-DC-

DEPARTMENT CIRCULAR NO.

To Undersecretaries/Assistant Secretaries The Prosecutor General/ Chief State Counsel All Regional/ City/ Provincial Prosecution Offices Chiefs of Service/All Concerned

Subject • Submission of Updated Personal Data Sheet (PDS)

APR 06 2017 Date

In the interest of the service pursuant to Civil Service Commission (CSC) Resolution No. 1700656 dated 21 March 2017, and in order for the Administrative Service to have updated records of all official DO) personnel, all are hereby requested to submit two (2) copies of updated Personal Data Sheet, with recent pictures attached thereon, following the herein attached guidelines and forms from the CSC.

Submission of the said document shall be made through the Personnel Division not later than 28 April 2017.

Further, all Chiefs of Field Offices shall likewise require the foregoing from their subordinates. Afterwards, they shall submit the same to the Personnel Division via registered mail on or before 28 April 2017.

For strict compliance. Department ofJustice CN : 0201704043

1111 li n 0 TIM

44 VITALIAN N. AGUIRRE II 4 Se retary

End: CSC Resolution No. 1700656 dated 21 March 2017. Personal Data Sheet (CS Form No. 212, Revised 2017). Guide to Filling Out the Personal Data Sheet.

CC: All concerned.

41IMMIO

,̀ Taia CIVIL SERVICE COMMISSION

:4-1kari.4 Constitution Hills, DiNMI'. Quezon City

Adoption of the Personal Data Sheet (CS Form No. 212, Revised 2017)

Number : 1700656 Promulgated : 21 MARCH 2017

RESOLUTION

WHEREAS e. Caat Service Commission (CSC). as the central human resource institution in the burea. . :tndated to prescribe all forms for Civil Service examinations appointments, reports and su • aan resource matters as may be required by law, rules and regulations:

WHERE 45. ' • CSC has prescribed the Personal Data Sheet (PDS) or Civil Service Form No 212 as': • sheet all government officials and employees and as a main supporting (locum-- • n the government service:

WHEREAS

7s been periodically revised with the last revision issued under CSC : 2005 promulgated Ihru CSC Resolution No. 050233 which took effect

PEAS. (10) years of using the PDS 2005 revised form, the Commission iiie PDS to conform with the requirements on appointments and

WHEREAS. terms of apoiii - where the au,. Revised 2017

WHERE FC•

Commisson has deemed the revision of the PDS necessary to capture relevant • ^r up and reportorial purposes in line with the implementation

9225.o including dual citizenship by birth: .•au Reid Offices in the evaluation of appointments issued in

0 position being lifted a Work Experience Sheet is included oos.hons declared in Item V (Work Experience) ot the PDS.

$ of application to a vacant position, E

RESOLVES to APPROVE the adoption of inc Personal Data • 7! together with the Work Experience Sheet, as attached to this

C. S'S lin RESOLVES FURTHER mat the Personal Data Sheet (CS Form No 212. Revised ".20 17. shall be supported by Inc Guide. to Filling Out the PDS to guide employees and applicants in the accomplishment of the fields introduced ri the PDS, Revised 2017

Officials and employees shall submit an updated Personal Data Sheet (CS Form No. 212, Revised 171 in 111.2 riaeacy HRMO root later than April 30. 2017.

- r •• . :de in the Personal Data Sheet (CS Form No. 212. Revised 2017) and •••• St ice: CaeII cause the filing of adininstrativeicrimaial case's against the person

; Resolution shall take effect otter fifteen 115i days from its publication in a newspaper of :Mon. City.

(Sod I ALICIA dela ROSA•BALA C-ayperSOn

Sod.) ROBERT S. MARTINEZ

VACANT '2ommissioner Con 11,55k)' ii

Attested by:

S , DOLORES B. BONIFACIO Director IV

ri.ssion Secretarial and Liaison Of

C t'zenship 01 the Ph•aopme C !lens Who Acquire Foreign Citizenship Permanent. , 7.irpose COrnir;Cfiwealth Act No 63. As Amended and for Other Purposes otherwise

Lolowl: as Citizenship Retention and Re-acquisition Act of 2003 70 access CS rorm No 212 Revised 2017. please visit www csc•gov ph.

RS. March 23, 2017

Published on The Philippine Star

on March 23, 2017, page B9 -

4/3/2017

CSC to govt workers: Update personal data by April 30

n_d1_,ilt • 4

March 30, 2017

The Civil Service Commission (CSC) directed all government employees to submit their updated Personal Data Sheet (PDS 1 using the new form not later than April 30, 2017.

The CSC recently issued a resolution mandating the use of the revised PDS (Civil Service Form No. 212, Revised 2017) and requiring all government officials and employees to update their records using the new form, which should be submitted to their agency's Human Resource Management Officer or HRMO by the said deadline. (Copy of published CSC Resolution No. 1700656)

The PDS is the official information sheet for all government officials and employees and is used as a main supporting document for all appointments in the government service. It requires truthful disclosure not only of an employee's personal information but also his/her civil service eligibility; work experience; voluntary work or involvement in any civic, non-government, people, or voluntary organizations; learning and development interventions or training programs attended; and other pertinent information.

CSC Chairperson Alicia dela Rosa-Bala said that the new form contains employee information that may support decisions on appointments and other HR actions. It also conforms with relevant laws and issuances.

"In the 2017 version of the PDS, state workers who hold dual citizenship, including dual citizenship by birth, should indicate the countries of which they are a citizen. Those who have acquired the status of an immigrant or permanent resident of another country should also disclose the country where they acquired such status," Chairperson Bala said.

She added that the CSC now requires the submission of a separate Work Experience Sheet, where employees shall indicate their actual duties for each position declared in the PDS under the Work Experience field.

"These details shall be used by the Commission in evaluating appointments issued, particulary in checking whether the appointee's qualifications meet the requirements of the vacant position being filled," she stated.

Moreover, the new PDS is a sworn document, which means it shall be attested to under oath by the employee and witnessed by a person authorized to administer an oath or affirmation. As provided in CSC Resolution No. 1700656 dated March 21, 2017, any misrepresentation made in the PDS and the Work Experience Sheet shall be a ground for the filing of appropriate administrative or criminal case/s against the person concerned.

Guide to Filling Up the Personal Data Sheet

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CSCPhilippine Civil Service Commission

Republic of the Philippines

CIVIL SERVICE COMMISSION

What's new with the new Personal Data Sheet?

- state workers who hold dual citizenship, including dual citizenship by birth, should indicate the countries of which they are a citizen. Those who have acquired the status of an immigrant or permanent resident of another country should also disclose the country where they acquired such status.

- submission of a separate Work Experience Sheet, where employees shall indicate their actual duties for each position declared in the PDS under the Work Experience field (shall be used by the Commission in evaluating appointments issued, particularly in checking whether the appointee's qualifications meet the requirements of the vacant position being filled)

- the new PDS is a sworn document, which means it shall be attested to under oath by the employee and witnessed by a person authorized to administer an oath or affirmation

Government employees are directed to submit their updated Personal Data Sheet (PDS) to their agency's Human Resource Management Officer not later than April 30, 2017.

Source: CSC Resolution No. 1700656, dated March 21, 2017