DC Public Charter School BoardSY 2012-2013 Attendance Data

July 31, 2013

PCSB Goal: Reduce rate of unexcused and excused absencesIn-Seat Attendance

PK—12th

2012-2013 Charter Sector Average : 91% (up from 89% in SY 2011-2012)

In-Seat Attendance: Days Present/ Days Enrolled

Top Schools—Highest In-Seat Attendance Rate for 2012-2013:

07/31/13 2

Washington Yu Ying PCS 96%Hope Community PCS - Tolson 96%Center City PCS - Petworth 96%BASIS DC PCS 95%KIPP DC PCS - WILL 95%D.C. Prep PCS - Edgewood Middle 95%Center City PCS - Brightwood 95%Washington Latin PCS - Upper 95%KIPP DC: KEY Academy PCS 95%

At a glance: most improved, least improved, lowest rateIn-Seat Attendance

07/31/13 3

Most Improved (% change of rate SY12 to SY13)Ideal Academy PCS 34% Howard University Middle School of Mathematics and Science PCS 27% Paul PCS 11% Hope Community PCS - Tolson 11%

Least Improved (% change of rate SY12 to SY13)National Collegiate Prep PCS -11% Maya Angelou PCS - Evans High -10% Septima Clark PCS -7%

Lowest In-Seat RateMaya Angelou PCS - Evans High School 75%

National Collegiate Prep PCS 80%

Septima Clark PCS 83%

Maya Angelou PCS - Evans Middle School 83%

Eagle Academy PCS- McGogney 83%

Perry Street Prep PCS 85%

Hospitality PCS 86%

Why focus on In-Seat Attendance?Student Learning is Compromised When Student Misses More than 10 Days of School, unexcused and

excused

07/31/13 4

70% 75% 80% 85% 90% 95% 100%0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

R² = 0.390804541713479

Academic Performance by Attendance

2012-13 In-Seat Attendance

2013

DC-

CAS

Com

posi

te

Why focus on In-Seat Attendance?Student Learning is Compromised When Student Misses More than 10 Days of School, unexcused and

excused

07/31/13 5

0 to 9 Absent Types 10 to 15 Absent Types 16 to 25 Absent Types 26+ Absent Types0%

10%

20%

30%

40%

50%

60%

70%

56%

48%

39%32%

54%

40%33% 29%

50%51%

44%

35%

Percent of Students scoring Proficient or Advanced in Reading DC CAS by Number of Absences (SY 2012 data)

Reading All Reading UnexcusedReading Excused

Perc

ent S

corin

g Pr

oficie

nt o

r Adv

ance

d

Student Absences by Days(The remaining slides will focus on unexcused absences. PCSB is dedicated to

supporting the city in its efforts at reducing truancy.)

Number and Percent of K-12 Students by Days of Unexcused Absences

Charter Sector Average

# with 0 days

% with 0 days

# with 1-5 days

% with 1-5 days

# with 6-10 days

% with 6-10 days

# with 11-20

days

% with 11-20

days

# with 21+ days

% with 21+ days

3433 13% 10814 42% 6470 25% 4131 16% 1933 8%

07/31/13 6

Attendance Policies LEAs set their own attendance policies. PCSB conducts periodic

audits to ensure LEAs are abiding by these policies.

• 86% of LEAs require at least a parent note (or doctor note) to be excused • 59% of LEAs require a doctor note either from the start or after X number of days • 7% of LEAs remove students from class for tardies (tardy hall, sent home) • 70% of LEAs have consequences for tardies (in-school disciplinary action,

detention, loss of privileges, exclusion from activities, parental contact, conferences, X tardies equal 1 absence, other school-based consequences or interventions)

• 16% of LEAs suspend or expel for tardies • 77% of LEAs have disciplinary consequences for unexcused absences (in-school

disciplinary action, detention, loss of privileges, exclusion from activities, parental contact, conferences, other school-based consequences or interventions)

7/31/13 7

PCSB Goal: Improve data processes and transparency to assist schools in reducing truancy

Truancy: students ages 5-13 with 10+ days of unexcused absences; ages 14-17 with 25+ days

2012-2013 Charter Sector Average : 19% (up from 18% in SY 2011-2012)

• LEAs have been working to improve their excused and unexcused absence tracking systems and create more standardized excused absence policies

Lowest Rates

*These schools were audited by PCSB to ensure data quality

07/31/13 8

Creative Minds International PCS 0%Washington Latin PCS- Middle School* 0%Washington Yu Ying PCS 0%Tree of Life PCS 0%Washington Latin PCS - Upper School* 1%Paul PCS 1%Center City PCS- Brightwood 1%Thurgood Marshall Academy PCS 2%Washington Mathematics Science Technology PCS* 2%KIPP DC PCS - College Prep 2%Roots PCS 2%

Highest Truancy rates(and their corresponding In-Seat Attendance rates)

07/31/13 9

Highest Truancy Rate In-Seat RateDC Scholars PCS 65% 90%William E. Doar, Jr. PCS 64% 88%Community Academy PCS - Amos III 59% 89%Maya Angelou PCS - Evans Middle School 59% 83%Hope Community PCS - Lamond 54% 90%Community Academy PCS - Amos II 53% 88%Septima Clark PCS 50% 83%Imagine Southeast PCS 49% 90%Howard Road Academy PCS - Howard Road 48% 91%Perry Street Prep PCS* 42% 85%

• PCSB believes increased city-wide attention given to truancy has improved data quality• PCSB audited schools with unusual data trends to ensure accuracy of data submission• Some schools with tough excused absence policies in turn have high truancy rates

*These schools were audited by PCSB to ensure data quality

PCSB’s role in addressing chronic absenteeism:-Policies that focus on improvement of attendance

-Citywide Collaboration

PCSB Truancy Policy• Reduce absenteeism by helping schools focus resources on families who need the

most help while allowing schools to show improvements within the school year.• PCSB identifies cohorts of students by quarter that have exceeded 10 unexcused

absences (in future, may change this to “absent”)• School must reduce the number of additional absences for the cohort while

preventing new students from being identified

Citywide Collaboration• Data sharing with other agencies in DC to assist them in implementing their

truancy policies (CFSA)

7/31/13 10

PCSB’s role in addressing chronic absenteeism :Attendance Dashboards

7/31/13 11