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DC Department of Human Services
Family Services Administration
FY19/20 Project Reconnect: Diversion/Rapid Exit
Pre-Application Conference
October 12, 2018 Bill Kuennen, Program Manager
Dominique Vinson, Critical Response Manager
Agenda
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• Project Reconnect Background
• Diversion/Rapid Exit Overview
• How Project Reconnect Works?
• Role of Grantee
• RFA Overview
• RFA Package
• Review and Scoring of Applications
• Application Submission
• Q & A
Background on Project Reconnect
What is Diversion? What is Rapid Exit?
• Diversion: sometimes called shelter diversion, assists households in quickly securing temporary or permanent solutions to homelessness outside of the shelter and homeless services system.
• Rapid Exit: assists those already in shelter with reducing their length of stay through other solutions outside of the shelter and homeless services system.
Why is Diversion important?
• Importance: it’s a component in the District’s Strategic Plan to end homelessness.
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Diversion Rapid/Exit Overview
Program Overview:
• Prevents households that have alternative housing options from staying in the homeless system longer than necessary, reserving emergency shelter beds and other homeless services for households who have no other options available to them.
• Explores flexible and client-driven solutions that can be quickly implemented, making homelessness a rare and brief occurrence.
• Allows for creative and cost-effective solutions to meet households’ needs.
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Target Population
Unaccompanied Adults (Criteria)
• New Arrivals
• Non-Recent Returners
• Family-Engaged Clients
• Clients Transitioning from System Involvement
-Foster Care, or jail/prison
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How Project Reconnect Works? Project Reconnect Program
• It’s a two-fold program that provides grant-funded and district-managed services.
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Grant-Funded Services • Recurring Transportation Services • One-Time Transportation Assistance • Support to Host Household • First Month’s Rent/Security Deposit • Small-Denomination Arrears
Payment • Moving Cost
District Managed Services • Benefits Optimization • Employment Assistance • Short Term Rental Assistance • Referral to Residential Treatment • Foster Care Transition Services
Role of Grantee
Financial Management Support
• Disburse payments for grant-funded services to Project Reconnect clients and/or utility companies and property management entities.
• Maintain payment records.
• Report on funds used.
• Report on number of clients served.
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RFA Overview
• Name: Project Reconnect [Diversion/Rapid Exit Program]
• Purpose: to provide financial support/management to the District’s Diversion/Rapid Exit Program
• Funding: $875,000
• Performance Period: Jan. 1, 2019 to Dec. 31, 2019
• FY Award Period: Oct. 1, 2018 to Sep. 30, 2019
• Option Years: 4
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Important Definitions
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Definitions (Attachment H): • Administrative Support
• Adult
• Client
• Cultural Competency
• Day Services
• Diversion/Rapid Exit Agreement
• Diversion/Rapid Exit Plan
• Person-Centered
• Prevention Services
• Target Population
Application Package
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<60 Pages
A Complete Application Includes
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Attachment A Table of Contents
Applicant Summary
<3 pages
Project Narrative
<12 pages
Program & Budget
Narrative
Certifications&
Assurances
Other Attachments
Highlights the major aspects of the objectives discussed in depth in other sections
Specific, measurable program objectives & services. Detailed work plans for activities. History and experience with homeless services
Highlight how the administrative fee is being calculated, and how it relates to direct client expenditures
Application Package Attachments
• Attachment B: Certifications
• Attachment C: Assurances
• Attachment E: Work Plan
• Attachment F: Staffing Plan
• Attachment G: Budget
• Attachment I: Collaboration Commitment Form
• Attachment J: Confidentiality Statement
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Application Package Appendices
• Resume, position descriptions, organizational chart, Articles of Incorporation, Bylaws, list of current Boards of Directors, MOUs;
• Most recent annual audit;
• IRA Letter of Non-profit Status, Form 990, DC Business License, Certificate of Good Standing, Certificate of Occupancy, Fire Inspection, etc.
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Developing a Program Budget • Admin Rate
– Can include a reasonable portion of the costs of salaries, benefits, supplies, equipment, facility costs, etc.
– There is no requirement that this is someone's full time job
– Rate is calculated as a percentage of the total budget of $875,000
• Direct Client Costs – Types of services being
paid out: • Recurring & Non-Recurring
Transportation Assistance • Support to Host Household • First month's rent/security • Moving costs • Small Denomination
Arrears payment
– The program expects to support 1,000 clients in a year, so the average client expense would depend on the admin rate
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Application Format
• Meets page limit requirements
• 8½ by 11-inch paper
• Margins must be no less than 1 inch
• 12-point font (Times New Roman recommended)
• 1.5 inch spacing
• Pages sequentially numbered
• Review panel will not review applications that do not conform to these requirements
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Review and Scoring of Applications
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Executive Summary (5 points)
• Overview: Describe the applicant organization and its proposed methodology for implementing the program. (5points)
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Info about the Org (20 points) • Mission & Vision: Mission and vision statement, core programs, and
relevance of prior experience to the requirements of the grant. (5 points)
• Service Delivery/Logic Model: In an attachment, describe the activities, inputs, outputs, and outcomes for the program (5 points)
• Organizational Capability & Relevant Experience: Past and current experience performing similar size and scope of services. Address lessons learned/barriers overcame and applying this to perform the required services. (5 points)
• Cultural Competency: competency and appropriateness (racial, ethnic, economic, gender, age, disability, etc.) of services are demonstrated. (5 points)
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Capacity to Implement the Program (50 Points)
• Plan to Implement the Program: Describe your plan to implement the program. (10 points)
• Payment Management Infrastructure: Describe your systems and methodology for planning, executing, and tracking financial payment on behalf of Project Reconnect clients. (10 points)
• Data Collection: Identify how data will be collected to assess and evaluate the implementation of the grant responsibilities on a regular basis. (10 points)
• Development of Work Plan: List the critical milestones/tasks, staff responsible for the implementation of the milestones/tasks, and approximate timeline needed to address requirements. (10 points)
• Administrative Support Plan: Describe how the human and operational capital of your organization will be used to implement the program. (10 points)
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Fin. Mgmt. and Budget (25 points) • Financial Management: Describe the financial and accounting procedures
used to ensure proper financial management, including the fiscal controls designed for accountability. Applicant must agree to maintain financial records in accordance with GAAP. (10 points)
• Proposed Budget: Provide a cost effective proposed budget and narrative description of the use of grant funds. (10 points)
• Leveraging Strategy: Describe your approach to securing a cash match or donations (including in-kind) for any goods or services that brings additional resources to this program. (5 points)
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Application Submission
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Submission Requirements
Requirements for Paper Submission
• One stamped original and four copies in a sealed envelope or package
• Two copies of the Applicant Profile must be affixed to the outside of each envelope or package
Deadline
• To be considered for funding, Applications must be received no later than 4:00 p.m. on November 2, 2018.
• Supplements, deletions or changes to the application will not be accepted after submission.
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RFA Submission Location
Address The District of Columbia Department of Human Services Family Services Administration Attn: Dominique Vinson 64 New York Ave. NE, 6th Fl. Washington, DC 20002
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For Paper Submissions
Carter Hewgley, Senior Advisor to the Administrator
• Desk: 202.442.5924
• Email: [email protected]
Dominique Vinson, Critical Response Manager
• Desk: 202.807.0435
• Email: [email protected]
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Q&A
