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Date: July 20, 2015Time: 11:00 AM – 1:00 PMPhone: 1-866-394-2346Pass code: 671 382 9672#Webinar: http://connect.moric.org/vendormeeting/
Welcome and Introductions2015-16 Data Collection Information
a) Staff IDb) Staff Attendance – New Template & Attendance Codesc) Attendance Code – Attendance Codes Typed) Staff Snapshot – Clarificationse) Staff Tenure – Tenure Area Codesf) Student Lite – Career Path Codesg) New Assessment Measure Standard Codesh) New Standard Achieved Codes for NYSITELLi) New Fields for eScholar Templates
Additional ResourcesQuestions
Staff ID
Staff ID for each staff member must be consistent across all templates.
Use TEACH ID from TEACH system. Use 9 numeric characters, left padded with zeros. For example, for 1234567, use 001234567.
Staff Attendance – New Template
For teachers only.Report full-day absences. If out for only part of a day, do not report as an absence.Report type of absence.
Staff Attendance – Staff Attendance Code Long Identifies type of absence
Attendance Code – Attendance Code Type
Attendance Code Type can be “STUDENT” or “STAFF.”
Staff Snapshot
Starting in 2015-16, Staff Snapshot records should be loaded to Level 2 as early in the school year as possible. They are needed for teacher PIN generation for TAA Accounts for teacher roster access and ePMF teacher form access.
CONTRACT WORK DAYS is a new field in Staff Snapshot in 2015-16 used to report the number of work days the staff person is expected to work in the LEA based on the staff contract or appointment.
Staff Snapshot – Original Hire Date
Effective date of first board appointment (or other official hire date if not currently board appointed) of teacher or principal.
If a teacher or principal left and was rehired within the school year, the district may use the earlier hire date.
If a teacher or principal had left service for more than a year and was rehired in a subsequent school year, the district should use the later hire date.
If a teacher becomes a principal, report a teacher hire date and teacher exit date, and then report a principal hire date.
Staff Snapshot – Salary
Include the staff member’s salary regardless of whether or not the salary contract is in negotiations. This field cannot be left blank.
Staff Snapshot – Race/Ethnicity
The Race/Ethnicity fields are optional for school districts.
If data are provided in field #21 (Race or Ethnicity Code), then data must be provided in field #69 (Hispanic Ethnicity Indicator) and vice versa.
Staff Tenure – Tenure Area CodesFor 2015-16, TCH is no longer available, and there is an expanded list of Tenure Area Codes. Report one record for each tenure area.
Student Lite - Career Path CodesCode used to identify pathway student used to graduate. Can not be left blank for graduates. If not using a new pathway to graduate, use “TRAD.” For more information, see: http://www.p12.nysed.gov/ciai/multiple-pathways/docs/multiple-pathways-4+1-field-memo.pdf
New Assessment Measure Standard Codes – CTE
New Assessment Measure Standard Codes – CCR
New Assessment Measure Standard Codes – Regents
New Standard Achieved Codes for NYSITELL
For score ranges, see: http://www.p12.nysed.gov/assessment/nysitell/2015/nysitellconversionchart.pdf
New Fields in eScholar Templates
New fields for 2015-16 are highlighted in yellow in the eScholar templates available at http://www.p12.nysed.gov/irs/vendors/2015-16/techInfo.html.
Please use the new fields to develop your file formats.
Please complete anytime after August 2015 but no later than the end of October 2015.
2015-16 Templateso http://www.p12.nysed.gov/irs/vendors/2015-16/techInfo.html
Collection Requirementso http://www.p12.nysed.gov/irs/vendors/techInfo.html
SIRS Guidance o www.p12.nysed.gov/irs/sirs/
Google Calendaro http://www.p12.nysed.gov/irs/calendar-irs.html
Latest News/Memoso www.p12.nysed.gov/irs/news.htmlo http://www.p12.nysed.gov/irs/memos/
APPR guidanceo www.engageny.org/sites/default/files/resource/attachments/appr-field-guidance.pdf
Comprehensive Course Catalogo www.p12.nysed.gov/irs/courseCatalog/home.html
School Management System (SMS) Certification Centero http://sms-certcntr.lhric.org/index.php
General Questions:[email protected] Questions:[email protected] IRS Office: (518) 474-7965
