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THE UNIVERSITY OF TEXAS SYSTEM

OFFICE OF THE BOARD OF REGENTSBOX N - AUSTIN, TEXAS 78713-7328 (512)499--44Q-l

MEMORANDUM

DATE .Iuly 3. 1992

TO:

FROM:

::S:i: Rer;g:, R&R Amendments (List At.t.ached )

SUBJECT: Regents I Ru) es and Beg-ulations, Part One - Amendments

Please update your copy of the Regents' Rules and Refula-tions, Part One by destroying the pageS listed in Co umn "A"and substituting in lieu thereof the pages listed in Col-umn "B":

"An

Cover PagePage iPages II-II, 11-12, 11-25

through 11-35Pages 111-12, 111-20, 111-23

" Btl"cover pagePage iPages 11-11, 11-12, 11-25

through 11-37Pages 111-12, 111-20, 1II-20a

and 111-23 through 111-23b

The amendments approved at the June 11, 1992 meeting of theU. T. Board of Regents as well as editorial amendments havebeen incorporated on the revised pages.

AD/lp

Enclosures

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May 11, 1992

Distribution List for Official Copies ofRegents' Rules and Regulations

Board of Regents 9Office of Board of Regents 3Executive Associate for Economic Affairs 1Legislative Budget Board 1Governor's Budget and Planning Office 1Publications Clearing House 1state Auditor - U. T. Austin Representative 1Legislative Reference LibrarY 1System Administration 9

ChancellorExecutive Vice Chancellor for Academic AffairsExecutive Vice Chancellor for Health AffairsExecutive Vice Chancellor for Business AffairsExecutive and Research Assistant to the ChancellorActing Vice Chancellor for Asset ManagementVice Chancellor and General CounselVice Chancellor for Governmental RelationsDirector for Development

Chief Administrative Officers of Component Institutions 16

Associate Deputy Chancellor,Texas A&M University System (Lancaster)

TOTAL

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44

NOTE: See July 6, 1988 letter (copy attached) from Coordinating Board whichrequests that only those amendments related to 1) academic workloadand 2) faculty development leaves be sent to that office.

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Addresses of state Officials Who Receive copiesof the Regents' Rules and Regulations

Governor's Budget and Planning Office711 Sam Houston BuildingAustin, Texas 78711INTERAGENCY MAIL

Mr. James P. OliverDirector, Legislative Budget BoardSecond Floor, Room 207A, CapitolAustin, Texas 78711INTERAGENCY MAIL

state Auditor's OfficeThe University of Texas at AustinMain Building 210811400FACULTY MAIL

Ms. Sally ReynoldsDirectorLegislative Reference LibraryRoom 207-B, Capitol BuildingAustin, Texas 78711INTERAGENCY MAIL

Publications Clearing HouseRoom 307, Archives BuildingTexas State LibraryAustin, Texas 78711INTERAGENCY MAIL

Dr. Kenneth H. AshworthCommissioner, Texas Higher

Education Coordinating Board7745 Chevy Chase Drive, Building 5Austin, Texas 78752INTERAGENCY MAIL

Mr. W. C. LancasterAssociate Deputy ChancellorThe Texas A&M University SystemCollege Station, Texas 77843-1117

(NOTE: Send only when there areamendments related to 1) academicworkload or 2) faculty developmentleaves. )

*****

Official Copy

June 11. 1992

RULES AND REGULATIONS

OF THE

BOARD OF REGENTS

OF

THE UNIVERSITY OF TEXAS SYSTEM

FOR THE GOVERNMENT OF

THE UNIVERSITY OF TEXAS SYSTEM

PART ONE

Part One was completely reissued as of June I, 1988.(Substantive amendments through June II, 1992,

and Editorial Amendments through July 1992have been issued with this cover sheet)

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Chapter

qflicjal Copy

June 11. 1992

TABLE OF CONTENTS

Administration1. General Provisions .......••.•••...........•..2. Board's Exercise of Authority•.......•••...••3 • Chancellor ..•..••.....................•••....4. Executive Vice Chancellor for Academic

Affairs. . • . . . • • • • • . . . • • . . . . . . . . . . . . . . . . . . . . . . 11-4

I.Sec.

II.Sec.

Board1.2.3.4.5.

6.

7.8.9.

10.

5.

6.

7.a.9.

10.

11.

12.13.

14.

of RegentsAuthor ~t~•..•..........•••.............••....cempes i e ren . '" "' ..Chairman of the Board•.....•.•..•••••........Vice-ChairIlIen of the Board•.....•.•........••Officers in the Office of the Board ofRegents ,. oil" • ~ III " •• oil •• III III •Meetings of the Board and Standingcommittees of the Board .....••••••.•.........committee Structure .•...•••....••........••••Procedure. '" III '" .. III l1li l1li • " III " III oil ..Executive Associate for Economic Affairs .....Signature Authority for Documents Executedon Behalf of the Board •••••••......•....•.•••

A. f f airs. . .

6.33

aBle;,,! CopyJune II, 1992

Director of Facilities Planning and Con-struction.The Director of Facilities Planning and Con-struction reports to the Executive ViceChancellor for Business Affairs. The pri-mary duties and responsibilities of theoffice include:6.331 The provision of staff assistance

to the Chancellor and the Execu-tive Vice Chancellors in the exe-cution of their responsibilities.

6.332 General administration and super-vision of any new building con-struction and initial equippingthereof, or any new constructionof improvements other than build-ing; or campus planning exceeding$300,000 in cost, or of any insideor outside repairs, remodeling, orrehabilitation, exceeding $600,000in cost; managing any preliminaryplanning, feasibility studies, orinvestigations which are estimatedto ultimately develop into one ofthe above projects at any compo-nent institution of the System;advising and working with the con-sultants, arChitects and engineersemployed by the Board, sUbject tothe terms and conditions of thecontracts with those architectsand engineers.

6.333 Serving as ex officio member ofall faculty building committees atthe component institutions.

6.334 Preparing and executing all docu-ments relating to the acquisitionand the use of funds received fromthe federal government and stateagencies in connection with con-struction grant awards.

6.335 Coordinating the preparation ofand approving of all grant appli-cations on approved constructionprojects filed with governmentalagencies.

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6.336

6.337

6.338

OjJicial Copy

J une 11 I 1 9 92

Coordinating the development ofand maintaining of master plansfor all component institutions,including but not limited to landutilization, utility and landscapeplans.Directing the negotiation andapproval of all contracts for com-mercially operated thermal energyplants.Complying with federal and stateaccessibility standards applicableto new construction and majorrepair and rehabilitation projectsof the System and its componentinstitutions.

6.34 System Personnel Director.The System Personnel Director's primaryresponsibility is to plan, develop, andcoordinate System-wide personnel policiesand procedures. SUbject to delegation bythe Executive Vice Chancellor for BusinessAffairs, the System Personnel Director isresponsible for:6.341 Acting as liaison between compo-

nent institution personnel offi-cers and the System officersrega~ding all personnel mattersrelating to classified personnel,administrative staff, and certainmatters relating to tAachingand/or academic personnel.

6.342 Advising the System officers andmaking recommendations concerningdevelopment of methods and proce-dures desiqned to maximize theeffectiveness of System personnelPrograms.

6.343 Reviewing and recommending allclassified personnel pay plans foreach component institution,including the establishment of

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OjJbal Copy

June 1« 1988

their responsibilities. The Vice Chancellor for GovernmentalRelations has direct access to the Board of Regents of TheUniversity of Texas System and is expected to work directlywith appropriate committees of the Board in discharging theduties of the office.

9.1 Appointment and Tenure.The Vice Chancellor for Governmental Relations shallbe appointed by the Board after nomination by theChancellor. The Vice Chancellor for GovernmentalRelations shall hold office without fixed term, sub-ject to the pleasure of the Chancellor. The Chancel-lor's actions regarding the Vice Chancellor fo~Governmental Relations are SUbject to review andapproval by the Board.

9.2 Duties and Responsibilities.The primary responsibilities of the office include:9.21 The provision of staff assistance to the

Chancellor and the Executive Vice Chancel-lors in the execution of their responsibili-ties.

9.22 Representing the Board of Regents of TheUniversity of Texas system in its relationswith federal, state, and local legislativebodies and agencies.

9.23 Making recommendations to the Chancellor inthe area of public policy as it affects therelationship of the system with the federal,state, and local governments.

9.24 Informing appropriate administrative offi-cers of current operations and long-rangedevelopments on the federal and state level,which may affect the system.

9.25 Maintaining and distributing information to,and advising appropriate System Administra-tion and component institution officials, inorder to assure proper action by the Systemwith respect to federal, state, and localgovernmental programs and activities.

Editorial AmendmentIssued July 1992

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9.26

9.27

Official Copy

June 11 f 1992

Defining the job responsibilities, theassignment of duties, and supervising staffmembers employed in or assigned to work inthe governmental afta .rs area.Performing such other duties and responsi-bilities for the efficient operation of theSystem as shall be assigned by the Chancel-lor.

Sec. 10. Vice Chancellor for Development and External Relations.

The Vice Chancellor for Development and External Relationsreports to the Chancellor and 1s responsible for the programsof the System related to private sector support, alumni rela-tions, pUblic information, and external constituencies as setout in SUbsection 10.2 of this Chapter. The Vice Chancellorfor Development and External Relations provides staff assis-tance to the Chancellor and the Executive Vice Chancellors inthe exercise of their responsibilities. The vice Chancellorfor Development and External Relations has direct access tothe Board of Regents of The University of Texas System and isexpected to work directly with appropriate committees of theBoard in discharging the duties of the office.

10.1

10.2

Appointment and Tenure.The Vice Chancellor for Development and ExternalRelations shall be appointed by the Board after nomi-nation by the Chancellor. The Vice Chancellor forDevelopment and External Relations shall hold officewithout fixed term, SUbject to the pleasure of theChancellor. The Chancellor's actions regarding theVice Chancellor for Development and External Rela-tions are SUbject to review and approval by theBoard.

Duties and Responsibilities.The primary responsibilities of the Vice Chancellorfor Development and External Relations include:10.21 The provision of staff assistance to the

Chancellor and the Executive Vice Chancel-lors in the execution of their responsibili-ties.

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10.22

10.23

10.24

10.25

10.26

10.27

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June 11, 1992

The development, organization, and adminis-tration of activities to obtain privatesector funding for programs of the System.The organization and administration of pro-grams for providing information to the pUb-lic relating to the System and coordinatingthose programs with the pUblic informationprograms of the component institutions.Directing the administration of the SystemOffice of Special Services.To assist in the development, organization,and administration of programs and activi-ties related to alumni of System componentinstitutions in coordination with appropri-ate personnel of the component institutions.Coordinating the policies and activities ofthe System and the component institutionsrelated to internal and external foundationsthat provide support for the System and thecomponent institutions.The performance of such other duties andresponsibilities as may be assigned by theChancellor.

Sec. 11. Other Code lOOO Staff and Officers of System Administration.

Staff and officers of System Administration designated ascode 1000 shall be appointed by the Chancellor, the ExecutiveVice Chancellors, or Vice Chancellors to whom they willreport. Persons so appointed shall not have tenure by virtueof their respective positions. They shall serve withoutfixed term, subject to the pleasure of the officer to whomthey report. The actions of the appointing officer concern-ing such positions are in turn SUbject to review and approvalby the Chancellor or the Board as reguired by the Regents'Rules and Regulations.

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Sec. 12. Council8 of the System.

12.1

12.2

12.3

The system council.The System Council is composed of the Chancellor, theExecutive Vice Chancellor for Academic Affairs. theExecutive vice chancellor for Health Affairs, theExecutive Vice Chancellor for Business Affairs, thevice Chancellor for Asset Management, the Vice chan-cellor and General Counsel, the vice Chancellor forGovernmental Relations, the Executive and ResearchAssistant to the Chancellor, the Executive Directorfor public Affairs and Development, and the chiefadministrative officers of all the component institu-tions of The University of Texas system. The chan-cellor shall serve as the Council's permanentchairman and shall conduct regular meetings to dis-cuss those matters of general concern to the opera-tion of The University of Texas System.

The Council of Academic Institutions.The Council of Academic Institutions is composed ofthe Executive Vice Chancellor for Academic Affairsand the chief administrative officers of the generalacademic institutions of the System. The Chancellor,the Executive vice Chancellor for Business Affairs,the Vice Chancellor for Asset Management, the ViceChancellor and General Counsel, the vice Chancellorfor Governmental Relations, the Executive andResearch Assistant to the Chancellor, and the Execu-tive Director for Public Affairs and Developmentserve as ex officio members of this Council. TheExecutive Vice chancellor for Academic Affairs shallserve as the council's permanent chairman and shallconduct regular meetings to review common problems ofplanning, development, and operation of the severalinstitutions represented.

The council of Health Institutions.The Council of Health Institutions is composed of theExecutive Vice Chancellor for Health Affairs and thechief administrative officers of the component insti-tutions of thQ System concerned directly with health

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12.4

Official Copy

June II, 1992

affairs. The Chancellor, the Executive Vice Chancel-lor for Business Affairs, the Vice Chancellor forAsset Management, the Vice Chancellor and GeneralCounsel, the Vice Chancellor for Governmental Rela-tions, the Executive and Research Assistant to theChancellor, and the Executive Director for PublicAffairs and Development serve as ex officio membersof this Council. The Executive Vice Chancellor forHealth Affairs acts as the Council's permanent chair-man and shall conduct regular meetings to reviewcommon problems of planning, development, and opera-tion of the several institutions represented.

The Business Management Council.The Business Management Council advises the SystemAdministration in the areas of component budgeting,business management, data processing, physical plantoperations, planning, construction, and accountingsystems development. The Council is composed of theExecutive Vice Chancellor for Business Affairs and thechief business officers of the component institutions.The Chancellor, the Executive Vice Chancellor forAcademic Affairs, the Executive Vice Chancellor forHealth Affairs, the Vice Chancellor for Asset Man-agement, the Vice Chancellor and General Counsel, theVice Chancellor for Governmental Relations, the Execu-tive and Research Assistant to the Chancellor, and theExecutive Director for Public Affairs and Development,or their delegates, serve as ex officio members ofthis Council. The Executive Vice Chancellor forBusiness Affairs shall serve as the Council's perma-nent chairman and shall conduct regular meetings ofthe Council.

Sec. 13. Chief Administratiye Officers of Component Institutions.

13.1 The Board selects the chief administrative officer ofeach component institution.13.11 When there is a vacancy or it is known that

there is to be a vacancy in the office of achief administrative officer of a componentinstitution having faculty and students andthe Board does not have candidate(s) from

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June II. 1992

recent searches at other component institu-tions, from within the U. T. System, and/orof national prominence from outside the U. T.System to advance for consideration, an Advi-sory committee shall be established to recom-mend candidates to the Board. The ExecutiveVice Chancellor having responsibility for theoperation of the institution where thevacancy has occurred or is to occur shall bechairman of the Advisory Committee. In cir-cumstances where this Executive Vice Chancel-lor may be a candidate for the office, thechairman of the Advisory Committee shall bethe Chancellor or the Chancellor's designee.In addition to the chairman, committee mem-bership is as follows:

The Chancellor;Two Chief AdministrativeOfficers;

(to be appointed by theChairman of the Boardfrom two of the componentinstitutions)

Two Regents;(to be appointed by theChairman of the Board)

Three Faculty members of theinstitution involved, atleast two of whom shallhave the rank of asso-ciate professor orhigher; (method ofselection to be deter-mined by the GeneralFaculty of the campus)

One Dean;(for academic institu-tions to be selected byDean's council of theinstitution involved)(for health-relatedinstitutions to be the

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Official COpl1

June 11. 1992

Dean of the MedicalSchool involved or in theabsence of that positiona senior representativeof the teaching programof the component selectedby the chief administra-tive officer)

Two Students from the institu-tion involved; (method ofselection to bedetermined by the StudentGovernment of the campusinvolved or, if there beno student Government, bythe chief administrativeofficer of the institu-tion; if the componentdoes not have students,this category of repre-sentation shall beami tted)

President of the EX-Students'Association of the campusinvolved; (if institutiondoes not have an activealumni organization, thenan alumnus of the compo-nent selected by theChairman of the Board ofRegents; if the componentdoes not have degreegranting authority, thiscategory shall beomitted)

Two non-faculty employees of theinstitution involved, onein a classified positionand one in an administra-tive position; (to beselected by the chiefadministrative officer or

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Officia! CopyJune 11, 1992

in accordance with insti-tutional proceduresapproved by the chiefadministrative officer)

Not more than two representativesof the cornponent1sexternal constituency whohave demonstrated a deepinterest 1n and supportof the institution, itsprograms and its role incommunity activities tobe appointed by theChairman of the Board ofRegents. Where a compo-nent institution has astatewide mission; spe-cial area programmaticrelationships or part-nerships with junior orcommunity colleges, pri-vate universities orpublic schools, busi-ness/corporate entities,community or public ser-vice agencies; or otherunique constituencies,the Chairman of the Boardof Regents may appoinc anadditional representa-tive.

Campus constituent groups withresponsibility for selection ofAdvisory Committee representa-tives are expected to considerdiversity I particularly as itrelates to minority and femalerepresentation. Unless there areunusual delays in faculty, staff orstudent representative selectionWhich postpone initiation of thecommittee process, the Chairman of

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13.12

13.13

13.14

0tf/cia[ (;{!f)/I

June 11, 1992

the Board will make his or herappointments to the Advisory Com-mittee after campus selections inorder to maximize the prospect thatthe total committee compositionreflects diversity.

The Advisory Committee shall set up selectioncriteria that relate to the needs of theindividual component, initiate mechanisms todevelop an appropriate candidate pool, seekinformation on the several candidates andinquire from competent sources as to thecandidates' academic, administrative andbusiness ability. The Committee may alsointerview candidates as a part of its selec-tion process keeping in mind that the con-fidentiality of the process is important toits ultimate success.Finally, the Advisory committee shall submit,through its Chairman, a recommended list ofnot less than five or more than ten candi-dates with no preference indicated. Candi-dates submitted shall have received amajority vote of the Committee. The recom-mended list should be developed and submittedwithout regard to the Advisory Committee'sassessment of the potential availability ofany candidate. I f none of the names sub-mitted in the report of the Advisory Commit-tee is satisfactory to the Board, then theBoard in its discretion may either name a newcommittee or proceed to select a chief admin-istrative officer under such other proceduresas in its discretion it may deem proper andappropriate.When the Board has candidate(s) from recentsearches at other component institutions,from within the U. T. System, and/or ofnational prominence from outside the U. T.System to advance for consideration, theChairman of the Board of Regents shallappoint a Special Committee to provide theBoard of Regents with advice and evaluation

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http:�._-----.._._.�

13.2

13.3

Official C"flYJune 11, 1992

consistent with that usually provided by anAdvisory Committee. The Special Committeeshall be composed as specified above for theAdvisory Committee but will not include mem-bers of the Board of Regents. The advice ofthe Special Committee shall be provided tothe Board through the appropriate ExecutiveVice Chancellor and the Chancellor. TheSpecial committee shall not extend its con-sideration beyond those nominees referred toit by the U. T. Board of Regents withoutspecific concurrence from the Board.

Each chief administrative officer reports to and isresponsible to the Executive Vice Chancellor havingresponsibility for the institution, and serves withoutfixed term, subject to the pleasure of the appropriateExecutive Vice Chancellor and approval by the Chancel-lor and the Board. The chief administrative officerhas access to the Chancellor and is expected to con-sult with the appropriate Executive Vice Chancellorand the Chancellor on significant issues on an asneeded basis.

Within the policies and regulations of the Board, andunder the supervision and direction of the ExecutiveVice Chancellor having responsibility for the insti-tution, the chief administrative officer has generalauthority and responsibility for the administration ofthat institution.13.31 specifically, the chief administrative

officer is expected, with the appropriateparticipation of the staff, to:13.311 Develop and administer plans and

policies for the program, organi-zation, and operation of theinstitution.

13.312 Interpret the System policy to thestaff, and interpret the institu-tion's programs and needs to theSystem Administration and to thepUblic.

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13.313

13.314

13.315

13.316

13.317

13.318

13.319

June 11, 1992

Develop and administer policiesrelating to students, and whereapplicable, to the proper manage-ment of services to patients.Recommend appropriate operatingbudgets and supervise expendituresunder approved bUdgets.Nominate all members of the facultyand staff, maintain efficient per-sonnel programs, and recommendstaff members for promotion,retention, or dismissal for cause.Insure efficient management ofbusiness affairs and physicalproperty; recommend additions andalterations to the physical plant.Serve as presiding officer atofficial meetings of faculty andstaff of the institution, and asex officio member of each collegeor school faculty (if any) withinthe institution.Appoint, or establish proceduresfor the appointment of, all fac-ulty, staff, and student commit-tees.Cause to be prepared and SUbmittedto the appropriate Executive ViceChancellor the rules and regula-tions for the governance of theinstitution. When such rules andregulations have been finallyapproved by the Chancellor orappropriate Executive Vice chan-cellor, they shall thereafterconstitute the Handbook ofOperating Procedures for thatinstitution. Provided, however,that whether or not finallyapproved by the Chancellor, anyrule or regulation in any suchinstitutional Handbook of OperatingProcedures that is in conflict with

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Official COII!1June 11, 1992

any rule or regulation in theRegents' Rules and Regulations, isnull and void and has no effect,and whenever any such conflict isdetected, the Chancellor and thechief administrative officer of thecomponent institution shall immedi-ately make such amendments to theinstitutional Handbook of OperatingProcedures as may be necessary toeliminate such conflict.

13.31(10) Assume initiative in developinglong-range plans for the programand physical facilities of theinstitution.

13.31(11) Assume active leadership indeveloping private fund supportfor the institution in accordancewith policies and proceduresestablished in the Regents' Rulesand Regulations.

Sec. 14. Appointment of Other Officers and staff.

14.1 The Board delegates to the Chancellor and the Execu-tive Vice Chancellor having responsibility for theinstitution and they, in turn, delegate to the chiefadministrative officer of each component institutionthe responsibility for the appointment and dismissalof all other administrative officers of each componentinstitution, including vice presidents, deans, direc-tors and their equivalents. However, prior approvalof the appropriate Executive Vice Chancellor shall benecessary for each such permanent or acting appoint-ment and for each such dismissal whether from apermanent or acting appointment. All such otheradministrative officers serve without fixed terms andsubject to the pleasure of the chief administrativeofficer of the institution and the aforesaid approvalof the Executive Vice Chancellor.

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14.2

14.3

14.4

Official COP'!June 11, 1992

The Board delegates to the Chancellor and the Execu-tive Vice Chancellor having responsibility for theinstitution and they, in turn, delegate to the chiefadministrative officer of each component institutionthe responsibility for the permanent or actingappointment of department chairmen, department heads,and their equivalents. Such department chairmen,department heads and their equivalents serve withoutfixed terms and subject to the pleasure of the chiefadministrative officer of the institution.

The Board endorses the principle of reasonable facultyand student consultation in the selection of adminis-trative officers of the component institutions, andthe primary operating units, and expects the cniefadministrative Officer, as he or she deems appropri-ate, to consult in the selection process with therepresentatives of the faCUlty and student body.However, the chief administrative officer of the com-ponent institution is responsible for executing theduties of the office and consequently shall not bebound by nominations to administrative positions bycampus selection committees, and the Handbook ofOperating Procedures of each component institutionshall so state.

Honorary Titles.The titles Chancellor Emeritus, President Emeritus andsimilar honorary designations shall be conferred onlyby appropriate action of the Board on individuals whoare fully rQtired. No person is authorized to use anysuch title unless it has been bestowed by the Board.

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5. J2

5.33

5.34

5.35

Editorial AmendmentIssued July 1992

Ojj/cial COIHIJune 1, 1988

actions with reqard to reappointment, promo-tion, or salary shall be the responsibilityof the next highest administrative supervi-sor. It shall also be the responsibility ofthe next highest administrator to make awritten revie~ of the work performance ofsuch employee at least annually and sUbmiteach review for approval or disapproval bythe component institution's Personnel Direc-tor in the case of classified employees orthe chief administrative officer in the caseof faculty or nonclassified employees.If the appointment, reappointment, or promo-tion of a person places him or her in anadministrative or supervisory position withresponsibility to approve, recommend orotherwise act with regard to the appoint-ment, promotion, or salary of a person whois related to them within the degree pro-hibited by Article 5996a, all sUbsequentactions regarding the reappointment, promo-tion, or salary of such person shall be madeby the next highest administrator or super-visor at the component institution or TheUniversity of Texas System.It shall be the responsibility of the admin-istrator or supervisor acting pursuant toSubsection 5.31 or 5.32 to make a writtenreview of the work performance of such per-son at least annually and to submit suchreview to the next highest administrator orsupervisor at the component institution orThe University of Texas System.The provisions of Subsection 5.31 shallapply to situations where two employees ofthe System marry and one spouse is theadministrative supervisor of the other.All situations covered by Subsection 5.31shall be reported annually through theinstitution's docket or with the annualoperating bUdget.

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6.35

()!!icia} Copt]

June 11, 1992

evidence and reconsidering its findings,recommendations, and suggestions, if any.Reasons for approval, rejectlon, or amend-ment of such findings, recommendations, orsuggestions will be stated in ~riting andcommunicated to the accused.Nontenured faculty members who are notifiedin accordance with Subsection 6.7 that theywill not be reappointed or who are notifiedin accordance with Subdivision 6.23 or Sub-sections 6.7 or 6.8 that the subsequentacademic year will be the terminal year ofappointment shall not be entitled to astatement of the reasons upon which thedecision for such action is based. Such adecision shall be SUbject to review only todetermine whether the decision was made forreasons that are unlawful under the laws orconstitution of this state or the Unitedstates. A review may be granted only inthose cases where the affected faculty mem-ber submits a written request for a reviewto the chief administrative Officer thatdescribes in detail the facts relied upon toprove that the decision was made for unlaw-ful reasons. If the chief administrativeofficer determines that the alleged facts,if proven by credible evidence, support aconclusion that the decision was made forunlawful reasons, SUch allegations shall beheard under the procedures in Subsection 6.3as in the case of dismissal for cause, ~iththe following exceptions:(1) the burden of proof is upon the

affected faculty member to establishby the greater weight of the credibleevidence that the decision in ques-tion was made for reasons that areunlawful under the laws or Constitu-tion of this state or the unitedStates;

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0.fficial CopyJune 11, 1992

(2) the administration of the institutionneed not state the reasons for thequestioned decision or offer evidencein support thereof unless theaffected faculty member presentscredible evidence that, if unchal-lenged, proves the decision ~as madefor unlawful reasons;

(3) the hearing tripunal shall make writ-ten findings and rQcommendationsbased on the evidence presented atthe hearing and shall forward suchfindings and recommendations with thet~anscript and exhibits from thehearing to the chief administrativeofficer;

(4) the chief administrative officer mayapprove, reject, or amend the recom-mendations of the hearing tribunal ormay reach different conclusions basedupon the record of the hearing. Thedecision of the chief administrativeofficer shall be final.

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6. (10) Each faculty member shall keep the chief administra-tive officer of the component institution or his orher delegate notified of his or her current mailingaddress. The written notice required by Sec-tion 6.23, 6.7, or 6.8 shall be sent by certifiedmail, return receipt requested, to the last addressgiven by the faculty member.

6. (ll) The chief administrative officer of a componentinstitution has the responsibility tor determiningwhen to eliminate occupied academic positions, thetitle~ of which are given in subsection 1.8 of thisChapter, or abandon academic programs or both, sub-ject to approval oy the appropriate Executive viceChancellor. Tne decision of the chief administrativeofficer and the implementation of that decision shallbe subject to the following minimum procQduralrequirements:6.(11)1 An academic program under consideration for

abandonment or an academic position that isunder consideration for elimination for Donafide academic reasons should be reviewed indepth through procedures determined by thechief administrative officer;

6.(11)2 Tenured faculty in a program that is underconsideration for abandonment or in an aca-demic position that is under considerationfor elimination will be notified andafforded an opportunity to contribute to thereview process and have those contributionsfairly considered;

6. (ll)) Upon completion of the review process, arecommendation with supporting rationaleshould be SUbmitted to the academic vicepresident for review and recommendation tothe chief administrative officer;

6. (11)4 If the chief administrative officer deter-mines that an academic program should beabandoned or that one or more academic posi-tions occupied by tenured faculty should beeliminated, or both, a request for approvalwith supporting documentation should be for-warded to the appropriate Executive ViceChancellor;

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Official CopyJune 11, 1992

6. (11)5 The date for abandoning or phasing out anacademic program should take into consid-eration the time required for anticipatedcompletion by students currently enrolled orto facilitate their placement in acceptablealternative programs;

6.(11)6 The administration will notify tenured fac-ulty in a program to be abandoned or in anacademic position that is to be eliminatedand ask each faculty member to inform thechief administrative officer or desiqnee inwriting at the faculty member's request forreassignment to other academic program(s)and to provide details of the faculty mem-ber's qualifications to teach in such aca-demic program(s);

6. (11)7 The chief administrative officer or designeewill meet individually with tenured facultywho respond to discuss possible employmentalternatives to termination;

6.(lllB If the decision is not to retain, the chiefadministrative officer or designee will senda written response stating reasons for notretaining the tenured faculty member;

6. (11)9 If retention of a tenured faculty memberresults in displacement of a tAnured facultymember in another area, the displaced fac-ulty member is entitled to above procedures;

6. (11)10 Any faculty member whose Amployment is ter-minated pursuant to this subsection shall beinformed of applicable benefits availableupon termination, such as retirement,accrued leave and opportunity to continueinsurance coverage;

6. (11)11 U. T. system components should provide~ppropriate assistance to affected facultymembers concerning available alternativeemployment opportunities.

6.(12) When such reductions are necessary as a result offinancial exigency, the procedure for the selectionand notification of those academic positions that areto be terminated shall be governed by this Section,

HI - 2Ja

Official CupyJune 11, 1932

and neither the procedures specified in Subsec-tion 6.3 of this Chapter nor the notice requirementsof Subsections 6.23, 6.7, and 6.8 of this Chaptershall be applicable.6. (12)1 Upon determining the existence of a finan-

cial exigency and the need to reduce aca-demic positions or academic programs, orboth, the chief administrative officer shallappoint a committee composed of faculty andadministrative personnel to make recommenda-tions to the chief administrative officer asto which academic positions and/or academicprograms should be eliminated as a result ofthe financial exigency.

III - 23b

REPORT AND RECOMMENDATIONS OF THE BUSINESS AFFAIRS A AUDITCOMMITTEE (Pages 49 - 53).--Committee Chairman Loe erreported that the Business Affairs and Audit Co ttee hadmet in open session to consider those matters n its agendaand to formulate recommendations for the u. . Board ofRegents. Unless otherwise indicated, th ctions set forthin the Minute Orders which follow were ecornrnended by theBusiness Affairs and Audit committee d approved in opensession and without objection by t U. T. Board of Regents:

essly authorized that any contracts or otheror instruments approved therein had been or

executed by the appropriate officials of theive institution involved.

It was exdocumentshallresp

1. U. T. System: Approval r'g Dock t No. 64(Catalog Change) .--ape recommendation of the BusinessAffairs and Audit Co ittee, the Board approved Chan-cellor's Docket 64 in the form distributed by theExecutive Secret y. It is attached following page 121in the officia copies of the Minutes and is made a partof the record f this meeting.

was ordered that any item inclUded in the Docketat normally is published in the institutional catalog

be reflected in the next appropriate catalog publishedby the respective institution.

2. u. T. Board of Regents - Regents' Rules and Regulations,Part One: Amendments to Chapter II. Section 6. Subdivi-~ 6.33 (Director of Facilities ,Planning and Construc-tion).--Approval was given to amend the Regents' Rulesand Regulations, Part One, Chapter II, Section 6, Sub-division 6.33 to read as set forth below:

The provision of staff assistance tothe Chancellor and the Executive ViceChancellors in the execution of theirresponsibilities.General administration and supervi-sion of any new building constructionand initial equipping thereof, or anynew construction of improvementsother than building; or campus plan-ning exceeding $300,000 in cost, orof any inside or outside repairs,remodeling, or rehabilitation,exceeding $600 ,000 in costi managingany preliminary planning, feasibilitystUdies, or investigations which areestimated to Ultimately develop intoone of the above projects at any com-ponent institution of the System;advising and working with the consul-tants, architects and engineersemployed by the Board, subject to theterms and conditions of the contractswith those architects and engineers.

6.332

Director of Facilities Planning and Construc-ti2n.The Director of Facilities Planning and Con-struction reports to the Executive Vice Chan-cellor for Business Affairs. The primaryduties and responsibilities of the officeinclUde:6.331

6.33

, ~ ,,

- 49 -

6.333

6.334

6.335

6.336

6.337

6.338

Serving as ex officio member of allfaculty building committees at thecomponent institutions.Preparing and executing all documentsrelating to the acquisition and theuse of funds received from the fed-eral government and state agencies inconnection with construction grantawards.Coordinating the preparation of andapproving of all grant applicationson approved construction projectsfiled with governmental agencies.Coordinating the development of andmaintaining of master plans for allcomponent institutions, includingbut not limited to land utilization,utility and landscape plans.Directing the negotiation andapproval of all contracts for com-mercially operated thermal energyplants.Complying with federal and stateaccessibility standards applicable tonew construction and major repair andrehabilitation projects of the Systemand its component institutions.

3. U. T. stem: A val of No -Personnel 5 ects of eOperating Bud Fisc Year End' Au ust 3 1993

nclud'n xi liar nt rises Grants and C ntr ctsDesignated Funds. Restricted current Fun sand edi a1and ental e v'ces Res ch a d Dev 0 ment sad~uthor' for he Chancello 0 Make Ed' rial Cor-rections Thereln.--At the request of Commi ee ChairmanLoeffler, Chancellor Mark, with the aid 0 transparen-cies, presented a comprehensive overvie of the pro-posed operating Budgets for the fiscal ear endingAugust 31, 1993, for The University Texas System.A copy of Chancellor Mark's report's on file in theOffice of the Board of Regents.

Following Chancellor Mark's pr entation and uponrecommendation of the Academi Affairs, Health Affairs,and Business Affairs and Au t committees, the Boardapproved the non-personnel spects of the operatingBUdgets for the U. T. Sys em as listed below for thefiscal year ending Augu 31, 1993, Including AuxiliaryEnterprises, Grants an Contracts, Designated Funds,Restricted Current F ds, and Medical and DentalServices, Research d Development Plans and authorizedthe Chancellor to ke editorial corrections in thesebUdgets with sub quent adjustments to be reported to theU. T. Board of gents through the institutional dockets:

The univ rsity of Texas System Administration(inc ding the Available University Fund)

The U versity of Texas at ArlingtonThe niversity of Texas at AustinThe university of Texas at BrownsvilleT University of Texas at Dallas

University of Texas at El PasoUniversity of Texas - Pan AmericanUniversity of Texas of the Permian BasinUniversity of Texas at San AntonioUniversity of Texas at Tyler

The university of Texas Southwestern MedicalCenter at Dallas

The University of Texas Medical Branch at Galveston

- 50 -

O}tlci([ [ CUPU

June 1, 1988

their responsibilities. The vice Chancellor for GoverrunentalRelations has direct access to the Board of Regent~ of TheUniversity of Texas System and is expected to wDrk directlywith appropriate committees of the Board in discharging theduties of the office.

- -.....1

_1-.....1

-J-]_J

9.1

9.2

Appointment and Tenure.The vice chancellor for Goverrunental Relationsshall be appointed by the Board after nomination bythe Chancellor. The Vice Chancellor for Governmen-tal Relations shall hold office without fixed term,subject to the pleasure of the Chancellor. TheChancellor's actions regarding the Vice Chancellorfor Governmental Relations are subject to reviewand approval by the Board.

Duties and Responsibilitie~o-f th~ Vise €lftftfteel19ffQr C0¥Frnnen~l Relatieft6~The primary responsibilities of the office include:9.21 The provision of staff assistance to the

Chancellor and the Executive Vice Chancel-lors in the execution of their responsi-bilities.

9.22 Representing the Board of Regents of Theuniversity of Texas System in its relationswith federal, state, and local legislativebodies and agencies.

9.23 Making recommendations to the Chancellor inthe area of public policy as it affects therelationship of the System with the federal,state, and local governments.Informing appropriate administrative offi-cers of current operations and long-rangedevelopments on the federal and state level,which may affect the System.

9.25 Maintaining and distributing information to,and advising appropriate System Administra-tion and component institution officials,in order to assure proper action by theSystem with respect to federal, state, andlocal governmental programs and activities.

11 - 25

SPECIAL ITEMS

U, T, Board of Regents - Regents' Rules and Regulations,Part Onei Approval to Ameng Chapter II by Adding a NewSection 10 Relating to the Vice Chancellor for Development and External RelatiQns.--The Board amended theRegents' Rules and RegUlations, Part One, Chapter II byadding a new section 10 to read as set forth below andrenumbering the present Section 10 and SUbsequent Sec-tions accordingly:

Sec. 10. Vice Chancellor for Development and ExternalRelations.

Appointment and Tenure.The Vice Chancellor for Developmentand External Relations shall beappointed by the Board after nomina-tion by the Chancellor. The viceChancellor for Development and Exter-nal Relations shall hold office with-out fixed term, SUbject to thepleasure of the Chancellor. TheChancellor's actions regarding theVice Chancellor for Development andExternal Relations are SUbject toreview and approval by the Board.

Duties and RespQnsibilitie~f~h~yiee ChemcelloL for DeveloJm'\e!'l:t:~8K~erRal Relotis!'l:s.The primary responsibilities of theVice Chancellor for Development andExternal Relations inclUde:10.21 The provision of staff

assistance to the Chancel-lor and the Executive ViceChancellors in the execu-tion of their responsibili-ties.The development, organiza-tion, and administrationof activities to obtainprivate sector funding forprograms of the System.

r:-;-;n~~ .p~ (I

10.1

The Vice Chancellor for Development and Exter-nal Relations reports to the Chancellor and isresponsible for the programs of the systemrelated to private sector support, alumni rela-tions, public information, and external con-stituencies as set out in Subsection 10.2 ofthis Chapter. The Vice Chancellor for Develop-ment and External Relations provides staffassistance to the Chancellor and the ExecutiveVice Chancellors in the exercise of theirresponsibilities. The Vice Chancellor forDevelopment and External Relations has directaccess to the Board of Regents of The Univer-sity of Texas System and is expected to workdirectly with appropriate committees of theBoard in discharging the duties of the office.

SPECIAL ITP.IIS

Sec. 10. Vice Chancellor for Development and ExternalRelations.

U. To Board of Regents - Regents' Rules and Regulations,Part One: Approval to Amend Chapter II by Adding a Newsection 19 Relating to the Vice Chancellor for Deyelop-ment and External RelatioDs.--The Board amended theRegents' ~les and Regulations, Part One, Chapter II byadding a new Section 10 to read as set forth below andrenumbering the present Section 10 and subsequent Sec-tions accordingly:

,-:

/

Iy /

~J ~~~uY~

t.f ./ I ,:

,..J

. ,j

J_1

JJJJJJ.JoJr

'Jr

j

1.

SPECIAL ITEMS

U. T. Board of Regents - Regents' Ryles and RegUlations,Part One: Approval to Amend Chapter II by Adding a Newsection 10 Relating to the Vice Chancellor for Develop-ment and External Relations.--The Board amended theRegents' Rules and Regulations, Part one, Chapter II byadding a new Section 10 to read as set forth below andrenumbering the present section 10 and sUbsequent Sec-tions accordingly:

Sec. 10. vice Chancellor for Development and ExternalRelations.

The Vice Chancellor for Development and Exter-nal Relations reports to the Chancellor and isresponsible for the programs of the Systemrelated to privatQ sector support, alumni rela-tions, pUblic information, and external con-stituencies as set out in Subsection 10.2 ofthis Chapter. The Vice chancellor for Develop-ment and External Relations provides staffassistance to the Chancellor and the ExecutiveVice Chancellors in the exercise of theirresponsibilities. The Vice Chancellor forDevelopment and External Relations has direct~ccess to the Board of Regents of The Univer-sity of Texas System and is expected to workdirectly with appropriate committees of theBoard in discharging the duties of the office.

10.1

10.2

Appointment and Tenure.The Vice Chancellor for Developmentand External Relations shall beappointed by the Board after nomina-tion by the Chancellor. The ViceChancellor for Development and Exter-nal Relations shall hold office with-out fixed term, SUbject to thepleasure of the Chancellor. TheChancellor's actions regarding theVice Chancellor for Development andExternal Relations are SUbject toreview and approval by the Board.

Duties and Responsibilities.The primary responsibilities of theVice Chancellor for Development andExternal Relations include:10.21 The provision of staff

assistance to the Chancel-lor and the Executive ViceChancellors in the execu-tion of their responsibili-ties.

10.22 The development, organiza-tion, and administrationof activities to obtainprivate sector funding forprograms of the System.

- 2 -

10.23

10.24

10.25

10.26

10.27

The organization and admin-istration of programs forproviding information tothe pUblic relating to thesystem and coordinatingthose programs with thepUblic information programsof the component institu-tions.Directing the administra-tion of the System Officeof special Services.To assist in the develop-ment, organization, andadministration of programsand activities related toalumni of System componentinstitutions in coordina-tion with appropriate per-sonnel of the componentinstitutions.coordinating the policiesand activities of theSystem and the componentinstitutions related tointernal and external foun-dations that provide sup-port for the System and thecomponent institutions.The performance of suchother duties and responsi-bilities as may be assignedby the Chancellor.

The creation of the Office of the Vice Chancellor forDevelopment and External Relations will enhance the abil-ity of The University of Texas System Administration andthe component institutions to develop, administer, andcoordinate their private fund development efforts andrelationships with external constituencies.

- 3 -

•.•.J;,~:, .' .. ~. .

~EGENTS' RULES AND REGULATIONS. PART ONE. CHAPTER IIIOfficial Cupy

June L 1988

actions with regard to reappointment, promo-tion, or salary shall be the responsibilityof the next highest administrative supervi-sor. It shall also be the responsibilityof the next highest administrator to make awritten review of the ~ork performance ofsuch employee at least annually and submiteach review for approval or disapproval bythe component institution's Personnel Direc-tor in the case of classified employees orthe chief administrative officer in thecase of faculty or nonclassified employees.

5.32 If the appointment, reappointment, or promo-tion of a person places him or her in anadministrative or supervisory p05ition withresponsibility to approve, recommend orotherwise act with regard to the appoint-ment, promotion, or salary of a person whois related to them within the degree pro-hibited by Article 5996a, all subsequentactions regarding the reappointment, promo-tion, or salary of such person Shall bemade by the next highest administrator orsupervisor at the component institution orThe University of Texas System.

5.33 It shall be the responsibility of the admin-istutor-..o.L;J}l:t~acting pursuant to

~~~j ~ction 5.31 or 5.32 t~)make a written~iew of the werk perrormance of such per-

son at least annually and to submit suchreview to the next highest administrator orsupervisor at the component institution orThe University of Te~~~.

5,34 The grovisions ~ctiQn 5.3~hall apply0-51tuations where--twa----e.mploye-es of the

system marry and one spouse is the adminis-trative supervisor of the 0 -,--_.-.._~

5.35 All situations covered by ~~_~i_oi1-,-5-:-3'~- -S-h~llbe reported annually thr u ffie-ms't'" t\:l -tion's docket or with annual operatingbudget.

v

III .. 12

REPORT AND RECOMMENDATIONS OF THE ACADEMIC AFFAIRS COMMITTEE(Pages 54 - l07).--Committee Chairman Barshop reported thatthe Academic Affairs Committee had met in open session toconsider those matters on its agenda and to formulate recom-mendations for the U. T. Board of Regents. Unless otherwiseindicated, the actions set forth in the Minute Orders whichfollow were recommended by the Academic Affairs Committee andapproved in open session and without objection by the U. T.Board of Regents:

U. T. Board of Regents - Regents' Rules and Regulations,Part One: Amendments to Chapter III, Section 6, Subsec-tion 6.3, Subdivision 6.35 and Subsection 6. (11) (Tenure.Promotion, and Termination of Employment) .--Upon recom-mendation of the Academic Affairs and Health Affairscommittees, the Board amended the Regents' Rules andRegulations, Part One, Chapter III. Section 6 (Tenure,Promotion, and Termination of Employment) as set forthbelow:

a. Subdivision 6.35 of SUbsection 6.3 was amended toread as follows:

6.35 Nontenured faculty members who are noti-fied in accordance with SUbsection 6.7that they will not be reappointed or whoare notified in accordance with Subdivi-sion 6.23 or SUbsections 6.7 or 6.8 thatthe subsequent academic year will be theterminal year of appointment shall not beentitled to a statement of the reasonsupon which the decision for such actionis based. Such a decision shall be sub-ject to review only to determine Whetherthe decision was made for reasons thatare unlawful under the laws or constitu-tion of this state or the United States.A review may be granted only in thosecases where the affected faculty membersubmits a written request for a review tothe chief administrative officer thatdescribes in detail the facts relied uponto prove that the decision was made forunlawful reasons. If the chief adminis-trative officer determines that thealleged facts, if proven by credible evi-dence, support a conclusion that thedecision was made for unlawful reasons,such allegations shall be heard under theprocedures in Subsection 6.3 as in thecase of dismissal for cause, with thefollowing exceptions:(1) the burden of proof is upon the

affected faculty member toestablish by the greater weightof the credible evidence thatthe decision in question wasmade for reasons that are unlaw-ful under the laws or Constitu-tion of this state or the UnitedStates;

- 54 -

(2)

(3 )

(4)

the administration of theinstitution need not state thereasons for the questioneddecision or offer evidence insupport thereof unless theaffected faculty member pre-sents credible evidence that,if unchallenged, proves thedecision was made for unlawfulreasons;the hearing tribunal shall makewritten findings and recommen-dations based on the evidencepresented at the hearing andshall forward such findings andrecommendations with the tran-script and exhibits from thehearing to the chief adminis-trative officer;the chief administrative officermay approve, reject l or amendthe recommendations of the hear-ing tribunal or may reachdifferent conclusions based uponthe record of the hearing. Thedecision of the chief adminis-trative officer shall be final.

b. Subsection 6.(11) was amended to read as follows:

6. (11) The chief administrative officer of a compo-nent institution has the responsibility fordetermining when to eliminate occupied aca-demic positions, the titles of Which are givenin Subsection 1.8 of this Chapter, or abandonacademic programs or both, SUbject to approvalby the appropriate Executive Vice Chancellor.The decision of the chief administrative offi-cer and the implementation of that decisionshall be subject to the following minimumprocedural requirements:6.(11)1 An academic program under con-

sideration for abandonment oran academic position that isunder consideration for elimi-nation for bona fide academicreasons should be reviewed indepth through proceduresdetermined by the chief admin-istrative officer;

6.(11)2 Tenured faculty in a programthat is under considerationfor abandonment or in an aca-demic position that is underconsideration for eliminationwill be notified and affordedan opportunity to contributeto the review process and havethose contributions fairlyconsidered;

6.(11)3 Upon completion of the reviewprocess, a recommendation withsupporting rationale should besubmitted to the academic vicepresident for review and rec-ommendation to the chiefadministrative officer;

- 55 -

6. (11)4 If the chief administrativeofficer determines that anacademic program should beabandoned or that one or moreacademic positions occupied bytenured faculty should be eli-minated, or both, a requestfor approval with supportingdocumentation should be for-warded to the appropriateExecutive vice Chancellor;

6. (11)5 The date tor abandoning orphasing out an academic pro-gram should take into consid-eration the time required foranticipated completion by stu-dents currently enrolled or tofacilitate their placement inacceptable alternative pro-grams;

6. (11)6 The administration will notifytenured faculty in a programto be abandoned or in an aca-demic position that is to beeliminated and ask each fac-ulty member to inform thechief administrative officeror designee in writing of thefaculty member's request forreassignment to other academicprogram(s) and to providedetails of the faculty mem-ber's qualifications to teachin such academic program(s);

6. (11)7 The chief administrative offi-cer or designee will meetindividually with tenured fac-Ulty who respond to discusspossible employment alterna-tives to termination;

6. (11)8 If the decision is not toretain, the chief administra-tive officer or designee willsend a written response stat-ing reasons for not retainingthe tenured faculty member;

6.(11)9 If retention of a tenured fac-Ulty member results in dis-placement of a tenured facultymember in another area, thedisplaced faculty member isentitled to above procedures;

6.(11)10 Any faculty member whoseemployment is terminated pur-suant to this Subsection shallbe informed of applicable ben-efits available upon termina-tion, such as retirement,accrued leave and opportunityto continue insurance cover-age;

6. (11)11 U. T. System components shouldprovide appropriate assistanceto affected faculty membersconcerning available alterna-tive employment opportunities.

- 56 -

2.

The amendments to SUQdivision 6.35 clarify that appealsof institutional decisions related to nonreappointment ofnontenured faculty are limited to allegations of reasonsunlawful under the state or federal laws and constitu-tion. Additionally, the amendments provide that thedecision of the chief administrative officer, reachedfollowing recommendation by the hearing tribunal, isfinaL

The amendments to Subsection 6. (II), which provide theminimum procedural requirements for academic programand/or position reduction not resulting from financialexigency, comply with a recent decision of the FifthCircuit Court of Appeals.

The Master of science and Doctor 0 Philosophy in Envi-ronmental Science and Engineering rograrns are mUlti-disciplinary and will require en ring students to have asolid background in science andi r enginQQring. The newmaster's and doctoral degrees 11 be administeredthrough the Graduate School w· h a Committee on GraduateStudies for Environmental Sc· nee and Engineering to becomposed of faculty from th principal participatingdepartments in the COlleges of Science and Engineeringand the School of Urban an Public Affairs.

The master's degree will require a minimum of 27 hoursof course work plus six ours of thesis or 3) hours ofcourse work and 3 hour for a research project andreport. The master's degree is expected to be the pro-fessional terminal d gree for persons seeking appliedwork in the pUblic nd private sectors. The doctoraldegree, which will ave a basic requirement for )0 hoursof course work be and the master's level preparation plUSthe research for and defense of the dissertation, willprepare student for careers in research in academic,industry, and overnrnent settings as well as for manage-ment and poli supervision at the highest levels.

A need exis s for environmental specialists in poth theprivate an public sectors. Every manufacturing facil-ity, rega dless of whether it is a "dirty" industry or aso-calle "clean" industry, is faced with the disposal orrecycli and reuse of waste products and will have aneed f either an environmental division or environ-menta consultants. State, local and federal governmententi 'es responsible for environmental regulation andeco mic development will require a large number ofeny, ronmental specialists ..

I'

U T. Arlington currently offers both master's and doc-oral degrees in civil engineering, biology, chemistrYr

and pUblic affairs and a master's degree in geology. Theinterdisciplinary program uses faculty and courses fromthese existing programs. U. T. Arlington has the struc-ture necessary for successfully administering a master's

- 57 -

THE UNIVERSITY OF TEXAS SYSTEM

OFFICE OF THE BOARD OF REGENTSROX r-,; • ;\VHIl", TEXAS j/j'{l;j- ,.128 (Sl'l)B9_+IU2

MEMORAI'DUM

I,~ '",

.' ""

TO' TLDse who ROCm R&B Amendments (ListFROM; __8.rt Dilly ~'!_~ _

D.nE-1:1a.y 14, 1992

Attached)

~IrBJ£CT: ----B9..gents I Rule!'; and Re quLat.Lons , Part One - Amendment.s

Please update your copy of the Regents l Rules und Reyula-tions, Part One by destroying the pugcs listed in Column "Alland sub=tlluting in lieu thereof the pages listed in Col-umn "B"~

"A"Cover PagePage iPage r-24Pages 11-5 through 11-22

and 11-26 through 11-30Page VIII-7

liB"Cover PagePage iPage 1-24Pages 11-5 through 11-22a

and 11-26 through Il-30aPage VIII-7

The amendments approved at the April 8-9, 1992 meeting of theU. T. Board of Regents as well as editorial amendmerrt.e havebeen incorporated on the revised pugcs.

AD/lp

Enclosures

May 11, 1992

Distribution List for Official copies ofRegents' Rules and Regulations

Board of Regents 9Office of Board of Regents 3Executive Associate for Economic Affairs 1Legislative BUdget Board 1Governor's Budget and Planning Office 1Publications Clearing House 1State Auditor - U. T. Austin Representative 1Legislative Reference Library 1System Administration 9

ChancellorExecutive Vice Chancellor for Academic AffairsExecutive Vice Chancellor for Health AffairsExecutive Vice Chancellor for Business AffairsExecutive and Research Assistant to the chancellorActing Vice Chancellor for Asset ManagementVice Chancellor and General CounselVice Chancellor for Governmental RelationsDirector for Development

Chief Administrative Officers of Component Institutions 16

Associate Deputy Chancellor,Texas A&M university System (Lancaster)

TOTAL 44

NOTE: See July 6, 1988 letter (copy attached) from Coordinating Board Whichrequests that only those amendments related to 1) academic workloadand 2) faculty development leaves be sent to that office.

----------------------------- --------.--_.-------_.--._----

May 11, 1992

Addresses of state Officials Who Receive Copiesof the Regents' Rules and Regulations

Governor's Budget and Planning Office711 Sam Houston BuildingAustin, Texas 78711INTERAGENCY MAIL

Mr. James P. OliverDirector, Legislative Budget BoardSecond Floor, Room 207A, CapitolAustin, Texas 78711INTERAGENCY MAIL

state Auditor's OfficeThe University of Texas at AustinMain Building 210811400fACULTY MAIL

Ms. Sally ReynoldsDirectorLegislative Reference LibraryRoom 207-B, Capitol BuildingAustin. Texas 78711INTERAGENCY MAIL

Publications Clearing HouseRoom 307, Archives BuildingTexas state LibraryAustin, Texas 78711INTERAGENCY MAIL

Dr. Kenneth H. AshworthCommissioner, Texas Higher

Education Coordinating Board7745 Chevy Chase Drive, Building 5Austin, Texas 78752INTERAGENCY MAIL

Mr. W. C. LancasterAssociate Deputy ChancellorThe Texas A&M University SystemCollege Station, Texas 77843-1117

(NOTE: Send only when there areamendments related to 1) academicworkload or 2) faCUlty developmentleaves. )

*****

Official COJ!YApril 9, 1992

RULES AND REGULATIONS

OF THE

BOARD OF REGENTS

OF

THE UNIVERSITY OF TEXAS SYSTEM

FOR THE GOVERNMENT OF

THE UNIVERSITY OF TEXAS SYSTEM

PART ONE

Part One was completely reissued as of June 1, 1988.(Substantive amendments through April 9, 1992,

and Editorial Amendments through May 1992have been issued with this cover sheet)

'-- ------_ _._ _._._ _._._._._._.•..- --"._------------

Chacter

qBlda/ CopyAp r i 1 9, 1992

TABLE OF CONTENTS

Administration1. General Provisions .....••....•.........•....•2. Board's Exercise of Authority .J • Chance llor ...............•.•............•.•.•4. Executive Vice Chancellor for Academic

1 .Sec.

II.Sec.

Board1-2.:3 •4.5.

6.

7.8.9.

10.

5.

of RegentsAuthor i ty ...................................•Compos 1t ion till till • " '" ,. .. l1li .. ,. ••••••Chairman of the Board•••••.••...••.•.........Vice-Chairmen of the Board .Officers in the Office of the Board ofRegents till .Meetings of the Board and StandingCommittees 0 f the Board.•..............•.....Committee Structure••.............•...••••••.Procedure " ..Executive Associate for Economic Affairs ....•Signature Authority for Documents Executedon Behalf of the Board...•••...........•....•

Affairs -41 ,. II' II- '" ,.. ...Executive Vice Chancellor for Health

1-11-11-11-2

1-3

1-61-71-171-24

1-24

11-111-111-1

II-:3b

6.Affairs

Sec. 9.

Official CO/'YJune 1, 1988

Executive Associate for Economic Affairs.

9.1 The Executive Associate for Economic Affairs iselected by the Board, serves at the pleasure of theBoard, reports to and is responsible to the Board,and receives such compensation as may be fixed bythe Board.

9.2 Duties.--The Executive Associate on a continuingbasis concelves and develops long-range plans andstudies with respect to the development and manage-ment of economic affairs of the component institu-tions, and upon request, conSUlts and advises withthe Board and the Vice Chancellor for Asset Manage-ment regarding plans and studies and shall have suchother duties and responsibilities as may be directedby the Board.

Sec. 10. Signature Authority for Documents Executed on Behalf of theBoard.

10.1 Except as may be otherwise provided in these Rulesand Regulations or in the resolution or order of theBoard with respect to the approval of a specificdocument or with respect to the approval of a pro-gram or project requiring the execution of one ormore documents, the Chairman of the Board, the Des-ignated Vice-chairman of the Board, the Chancelloror his or her designee, or the appropriate ExecutiveVice Chancellor may sign on behalf of the Board:10.11 all contracts, agreements, leases, convey-

ances, deeds, easements, rights-of-way,bonds, licenses, or permits and all amend-ments, extensions or renewals of same thathave been approved, authorized or grantedby the Board as an item on the Agenda ofthe Board at a regular or special meeting;

10.12 applications for permits or licenses to beissued to the Board or a component institu-tion that have been approved or authorizedby the Board;

Editorial AmendmentIssued May 1992

I - 24

_.__._._-----------~ ...__._. __... -...__._.._--.---_.... _-_ ..-._----_._--

Sec. 6.

Ojj

Omc;"l CopyApril 9, 1992

6.1 Appointment and Tenure.The Executive Vice Chancellor for Business Affairsshall be appointed by the Board after nomination bythe Chancellor. The Executive Vice Chancellor forBusiness Affairs shall hold office without fixedterm, SUbject to the pleasure of the Chancellor. TheChancellor's actions regarding the Executive ViceChancellor for Business Affairs are subject to reviewand approval by the Board.

6.2 Duties and Responsibilities.The primary responsibilities of the Executive viceChancellor for Business Affairs include:6.21

6.22

6.23

6.24

6.25

6.26

6.27

6.28

6.29

The provision of staff assistance to theChancellor and the Executive Vice Chancel-lors in the execution of their responsibil-ities.Submitting recommendations to the Chancellorand to the appropriate Executive Vice Chan-cellor on business operations of the compo-nents of the System.ReViewing and making recommendations onuniform business systems and management.Submitting recommendations relating to pro-grams for the most efficient management ofpersonnel and resources.SUbmitting recommendations for programdevelopment for training of personnel innonacademic areas.Reviewing and making recommendations onprograms of long-range planning for physicalfacilities and financial resources.Reviewing and making recommendations relat-ing to police and security matters withinthe system.Coordinating the business affairs of theSystem with other officers and members ofthe System Administration staff.In consultation with the appropriate Execu-tive Vice Chancellor, coordinating theactivities of business administrative oper-ations of the component institutions.

II - 6

Official COP!!April 9, 1992

6.2(10) Managing the operations of the offices ofFacilities Planning and Construction, Budgetand Fiscal Policy, System Personnel, police,West Texas Lands Management (Surface Inter-ests and Oil, Gas and Mineral Interests),Management Information systems and SpecialServices.

6.2(11) supervising and coordinating the acquisitionand/or disposition of all nonendowment andcampus lands at the component institutionsand the U. T. System.

6.2(12) Directing the management of the purchasing,accounting, equipment inventories, andvouchering operations for the offices of theSystem Administration and coordinating thebuilding services for the System buildings.

6.2(13) Directing the management of the System-wideinsurance programs (except the System Planfor Professional Medical Liability Self-Insurance), inclUding approval of all poli-cies and coverages, such programs toinclude:

Fire and Extended Coverage;Liability;Health;Life;Accidental Death and Dis-

memberment;Income Replacement; andRetirement.

6.2(14} Implementing policy for the receipt, dis-bursement, and custody of funds; for termsof depository agreements with banks; and forcustody of bearer securities owned by Systemfunds that are maintained in bank safetydeposit boxes and are not in custody withthe state Treasurer.

6.2(15} Forwarding debt issues for approval by theBoard of Regents following the concurrenceof the Vice Chancellor for Asset Management.

6.2(16) Performing such other duties as may beassigned by the Chancellor.

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Chancellor for Business Affairs.6.3 Duties of Officers RepQrting to the Executive

Vice

Formulating proceduresgoverning the prepara-tion and review of allbudgets and developingeffective methods ofpresenting approved bud-gets to appropriateagencies.Recommending proceduresto be followed, includ-ing format, schedules ofbudget preparation, andeffective review of bud-gets.Preparing bUdget-writinginstructions.Conducting bUdget andother related researchstudies.Planning systems andprocedures for bUdgetarycontrol and financialreporting.

6.3112

6.3114

6.3115

6.3113

Director of the Office of Budget andFiscal Policy.The primary responsibilities of the Officeof Budget and Fiscal Policy are to plan anddevelop systems and procedures for uniformbudget preparation, budget control andfinancial reporting and to formulate, rec-ommend and implement procedures to be fol-lowed in the business operations of theSystem. SUbject to delegation by the Execu-tive vice Chancellor for Business Affairs,the major duties and responsibilities of theDirector of the Office of Budget and FiscalPolicy include:6.311 Budget Duties and Responsibili-

ties.6.3111

6.31

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6.3116

6.3117

6.3118

Official CopyApril 9, 1992

Controlling and super-vising distribution ofall bUdgets and pro-cessing and approving(as delegated) interimbudget changes.preparing periodic bud-getary, financial, andspecial reports, asappropriate.Serving as liaison withthe staff of the Legis-lative Budget Board, theGovernor's BUdget andPlanning Office, and theTexas Higher EducationCoordinating Board.

6.312 ~siness operations Dutiesand Responsibilities.6.3121 Accounting, reporting,

and expenditure control.6.3122 Data processing sys-

tems - including priorapproval of equipmentacquisitions by purchaseor lease.

6.3123 Accounting and businesssystem development.

6.3124 Accounting records,forms, procedures, andfinancial reports,inclUding format forsuch reports.

6.3125 Lease contracts forbuilding space.

6.3126 Approval of the businessaspects and overheadrates in research andother contracts withoutside agencies.

6.3127 University LandsAccounting Office.

6.3128 Investment AccountingOffice.

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6.32

Official CopyApril 9, 1992

pirector of Accounting.The Director of Accounting of The Universityof Texas at Austin serves also as directorof accounting for System Administration andis the accounting officer for both The Uni-versity of Texas at Austin and for SystemAdministration. With respect to SystemAdministration matters, the Director ofAccounting reports to and is responsible tothe Director of the Office of Budget andFiscal Policy. With respect to other mat-ters, the Director reports to the appropri-ate officers of The University of Texas atAustin. SUbject to delegation by the Execu-tive Vice Chancellor for Business Affairs,the duties of the office include:6.321 Having responsibility for custOdy,

accounting and reporting of allfunds handled by the Director ofAccounting's Office for the compo-nent institutions outside ofAustin, and for System Administra-tion, the Permanent UniversityFund, the Available UniversityFund, and trust and special funds.

6.322 For securities owned by Systemfunds and not in custody of theState Treasurer, having custody ofregistered securities and jointcustodian, with the appropriateauthority, of bearer securitiesmaintained in bank lock boxes.

6.323 Maintaining a full and completeset of records that accuratelyreflect the balances and transac-tions of all financial and prop-erty accounts of the System (ascontracted with such accounts ofthe component institutions).

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6.33

Ofllcilll CopyApril 9, 1992

Director of Facilities Planning and Con-struction.The Director of Facilities Planning and Con-struction reports to the Executive ViceChancellor for Business Affairs. The pri-mary duties and responsibilities of theoffice include:6.331 The provision of staff assistance

to the Chancellor and the Execu-tive Vice Chancellors in the exe-cution of their responsibilities.

6.332 Managing the administration andgeneral supervision of any newbuilding construction and initialequipping thereof or any inside oroutside repairs, remodeling, reha-bilitation, new construction ofimprovements other than building,or campus planning costing$300,000 or more; managing anypreliminary planning, feasibilitystUdies, or investigations whichare estimated to ultimatelydevelop into one of the aboveprojects at any component insti-tution of the System; advising andworking with the consultants,architects and engineers employedby the Board sUbject to the termsand conditions of the contractswith those architects and engi-neers.

6.333 Serving as ex officio member ofall faculty building committees atthe component institutions.

6.334 Preparing and executing all docu-ments relating to the acquisitionand the use of funds received fromthe fQderal government and stateagencies in connection with con-struction grant awards.

6.335 Coordinating the preparation ofand approving of all grant appli-cations on approved constructionprojects filed with governmentalagencies.

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6.336

6.337

6.338

6.339

Olflcial CopyApril 9 I 1992

Coordinating the development ofand maintaining of master plansfor all component institutions,including but not limited to landutilization, utility and landscapeplans.Developing standards for mainte-nance of all physical facilitiesat component institutions.Directing the negotiation andapproval of all utility contracts.Coordinating compliance with fed-eral and state accessibilitystandards applicable to new con-struction and major repair andrehabilitation of the System andthe component institutions.

6.34 System Personnel Director.The System Personnel Director's primaryresponsibility is to plan, develop, andcoordinate System-wide personnel policiesand procedures. SUbject to delegation bythe Executive Vice Chancellor for BusinessAffairs, the System Personnel Director isresponsible for:6.341 Acting as liaison between compo-

nent institution personnel offi-cers and the System officersregarding all personnel mattersrelating to classified personnel,administrative staff, and certainmatters relating to teachingand/or academic personnel.

6.342 Advising the System officers andmaking recommendations concerningdevelopment of methods and proce-dures designed to maximize theeffectiveness of System PersonnelPrograms.

6.343 Reviewing and recommending allclassified personnel pay plans foreach component institution,including the establishment of

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Official CopyApril 9, 1992

proper classification and payscales consistent with needs andSystem-wide policies and proce-dures.

6.344 Reviewing and recommending thepersonnel Office budgets for eachcomponent institution.

6.345 Directing the administration Ofthe System Personnel Office,including the Workers' Compensa-tion Insurance section.

6.346 Reviewing and recommending to Sys-tem officers any rUles and regula-tions or changes thereto that,after proper consultation withofficers of component institu-tions, are considered beneficialor necessary for the proper admin-istration of the System-wide Per-sonnel Program.

6.347 Establishing employee developmentand training programs for all com-ponent institutions, includingparticularly supervisory trainingprograms.

6.348 Formulating policies and proce-dures concerning labor relationsand employer-employee relation-ships.

6.349 Assisting and establishing person-nel data systems and proper prac-tices and procedures concerningthe personnel records of allemployees.

6.34(10) Conducting System-wide wage andsalary research studies and for-mulating data for proper implemen-tation of personnel pay programs.

6.34(11) In consultation with the personneloffices of the component institu-tions, developing and maintaininga System-wide Personnel Pay Planwith uniform titles and accountnumbers.

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6.35

Official CopyApril 9, 1992

Director of Police.Subject to delegation by the Executive viceChancellor for Business Affairs, the Direc-tor of Police is responsible for:6.351 Approving qualifications for

police personnel at the componentinstitutions of the System andapproving all applicants to abasic or in-service trainingschool or academy.

6.352 Approving the organi2ationalstructure for police departmentsat the component institutions ofthe System.

6.353 Establishing and supervising alltraining programs for Systempolice, including basic andin-service training, as well ason-the-job training at each compo-nent institution of the System.

6.354 Conducting the System training inaccordance with the standards ofthe Texas Commission on LawEnforcement Officer Standards andEducation, in order to maintainaccreditation with this stateagency.

6.355 Maintaining liaison with theDirector of Training, TexasDepartment of Public Safety, andthe Coordinator of Training, Fed-eral Bureau of Investigation, andbeing aware of new training tech-niques, procedures, programs, andequipment.

6.356 Establishing a uniform reportingand record system for policedepartments at the componentinstitutions of the System andapproving any changes thereto.

6.357 Conducting periodic inspection ofthe police departments at the com-ponent institutions of the Systemand evaluating their performanceas police agencies.

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Official CopyApril 9, 1992

6.358 Formulating and establishing pol-icies and procedures for policeoperations on a System-wide basis.

6.359 Establishing, maintaining, andsupervising on a system-widebasis, a program for police per-sonnel promotion.

6.35(10) Reviewing and recommending thepay scale for police personnelthroughout the system.

6.35(11} Insuring all component institu-tions systematically survey secu-rity needs of existing buildings,grounds, and lighting and recom-mending appropriate measures toimprove and enhance security andcrime prevention programs for theprotection of life and property.

6.35(12) Coordinating with the Office ofFacilities Planning and Construc-tion security needs for new con-struction including securityliqhtinq on the property of thecomponent institutions of theSystem.

6.35(13) Coordinatinq the use of policethroughout the system in emergencysituations.

6.35(14) SUbmittinq periodic reports to theExecutive Vice Chancellor forBusiness Affairs concerning theoperations of the police depart-ments of the System.

forthe

Works closely with the BoardLease of University Lands indischarge of its duties andresponsibilities.

west Texas Lands Management.The Executive vice Chancellor for BusinessAffairs provides direction and managementfor all transactions relative to PermanentUniversity Fund Lands (hereinafter sometimesreferred to as IIUniversity Lands"). In theexercise of those responsibilities, theExecutive Vice Chancellor for BusinessAffair5:6.361

6.36

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6.362

6.363

6.364

O.fJlcial CopyApril 9, 1992

Develops procedures to ensure theinvolvement of the Vice Chancellorfor Asset Management in the devel-opment of recommendations whichimpact upon the asset managementaspects of the Permanent Univer-sity Fund Lands.Directs and manages the operationof the following budgeted activ-ities which are part of the Officeof West Texas Lands:

University Lands - oil, Gas,and Mineral Interests;

University Lands - SurfaceInterests (Oil FieldSupervision); and

University Lands - SurfaceInterests (Leasing andAgricultural Projects).

Manager of university Lands -oil. Gas, and Mineral Interests.SUbject to delegation by the Exec-utive Vice Chancellor for BusinessAffairs, the Manager of UniversityLands - Oil, Gas, and MineralInterests is responsible for pro-viding field supervision of Systemoperations, activities and trans-actions involving oil, gas, andmineral development and productionon the University Lands. Withinlimits of authority set by theExecutive Vice Chancellor forBusiness Affairs, the Manager'sregular duties inclUde:6.3641 Making recommendations

to the Board for Leaseof University Lands, and

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6.3642

6.3643

6.3644

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Official CopyApril 9, 1992

the Board of Regents, asappropriate, for peri-odic oil and gas leasesales of UniversityLands, and for unitiza-tion, pooling and othertransactions involvingoil and gas leaseholdand royalty interestsand other mineral inter-ests in UniversityLands.Organizing, directing,guiding, setting objec-tives and standards for,and assigning and eval-uating the work of allpersonnel reporting tohim or her.Reviewing periodicallythe terms and conditionsof forms and transac-tions involving oil andgas interests in Univer-sity Lands, and makingrecommendations withrespect thereto to theExecutive Vice Chancel-lor for Business Affairsand the Board for Leaseof University Lands.Reporting regularly tothe Executive Vice Chan-cellor for BusinessAffairs and the Boardfor Lease of UniversityLands all activities,developments and prob-lems which could signif-icantly affect Systeminterests and UniversityLands, together with hisor her recommendationswith respect thereto.

6.365

Official Copy

April 9 I 1992

6.3645 Working closely with theBoard for Lease of Uni-versity Lands in thedischarge of its dutiesand responsibilities.

6.3646 Coordinating with theManager of universityLands - Surface Inter-ests in the discharge oftheir respective dutiesand responsibilities.

Manager of University Lands -Surface Interests. SUbject todelegation by the Executive ViceChancellor for Business Affairs,the Manager of University Lands -Surface Interests is responsiblefor providing field supervision ofSystem operations, activities, andtransactions pertaining to surfaceinterests, water rights and oiland gas field operations in or onUniversity Lands. Within limitsof authority set by the ExecutiveVice Chancellor for BusinessAffairs, the Manager's regularduties include:6.3651 Making recommendations

to the Board withrespect to all transac-tions involving surfaceinterests in UniversityLands, includingresearch projects,right-of-way easements,agricultural, grazingand other surface useleases, and geophysicalpermits.

6.3652 Organizing, directing,guiding, setting objec-tives and standards for,and assigning and evalu-ating the work of allpersonnel reporting tohim or her.

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6.3653

6.3654

6.3655

6.3656

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Official C0pUApril 9, 1992

Reviewing periodicallythe terms and conditionsof forms and transac-tions involving surfaceinterests in UniversityLands, and making recom-mendations with respectthereto to the ExecutiveVice Chancellor forBusiness Affaire.Reporting regularly tothe Executive Vice Chan-cellor for BusinessAffairs all activities,developments and prob-lems which could signif-icantly affect Systeminterests and UniversityLands, together with hisor her recommendationswith respect thereto.Working closely withfederal and state agen-cies in connection withresearch and developmentprojects and activities,involving utilizationand husbandry of Univer-sity Lands, of mutualinterest to the Systemand such agencies.Coordinating with theManager of UniversityLands - Oil, Gas, andMineral Interests in thedischarge of theirrespective duties andresponsibilities, andacts as oil and gasfields supervisor.

6.37

Official CopyApril 9, 1992

Executive Director of Finance.SUbject to delegation by the Executive ViceChancellor for Business Affairs, the Execu-tive Director of Finance is responsible for:6.371 Developing and implementing

policies and procedures for thegeneral program areas of debtfinancing, local