Date

Accessible Instructional Accessible Instructional Materials Center of Virginia: Materials Center of Virginia:

AIM-VAAIM-VA

Date

Agenda for the DayAgenda for the Day

Morning Sessions:Morning Sessions:AIM-VA Introduction and OverviewAIM-VA Introduction and OverviewWhich Students are EligibleWhich Students are EligibleDigital Rights ManagersDigital Rights ManagersOrdering Process and PoliciesOrdering Process and Policies

Afternoon SessionsAfternoon SessionsRecordings for the Blind and DyslexicRecordings for the Blind and DyslexicDon Johnston, Inc.Don Johnston, Inc.

Date

QuestionsQuestions

Please wait until end of each presentationPlease wait until end of each presentationWe will have ample time to answer all We will have ample time to answer all

questionsquestionsAIM-VA staff will be available all day AIM-VA staff will be available all day Save opinions for personal contact with one of Save opinions for personal contact with one of

our staff our staff

Power Points and HandoutsPower Points and HandoutsPosted on Website – Next weekPosted on Website – Next week

Date

Need for Accessible Need for Accessible Instructional Materials Instructional Materials

Differentiated instruction that can be tailored to individual Differentiated instruction that can be tailored to individual student needsstudent needs

Traditional print based curriculum materials can be one of Traditional print based curriculum materials can be one of the barriers to progress and access in the curriculum for the barriers to progress and access in the curriculum for students with print disabilitiesstudents with print disabilities

Improved student outcomes -> AYPImproved student outcomes -> AYP

Need to prepare students to be digital natives for the 21Need to prepare students to be digital natives for the 21stst centurycentury

Timely delivery and instant access to specialized formatsTimely delivery and instant access to specialized formats

Date

AIM-VA StaffAIM-VA Staff John Eisenberg - VDOEJohn Eisenberg - VDOE

State Director of Accessible Instructional MaterialsState Director of Accessible Instructional Materials Dr. Michael Behrmann – GMU- Kellar CenterDr. Michael Behrmann – GMU- Kellar Center

Director of AIM-VADirector of AIM-VA Joyce Sharp – GMUJoyce Sharp – GMU

Communications and technical assistanceCommunications and technical assistance Cindy George – GMUCindy George – GMU

Production managerProduction manager 42 part time production staff42 part time production staff

Jackie Peterson – GMUJackie Peterson – GMU Librarian and help deskLibrarian and help desk

Yoo Sun Chung – GMUYoo Sun Chung – GMU Database manager and programmerDatabase manager and programmer

Date

PartnershipsPartnershipsRecording for the Blind and Dyslexic Recording for the Blind and Dyslexic

(RFB&D) (RFB&D) Virginia Department for the Blind and Vision Virginia Department for the Blind and Vision

Impaired (DBVI)Impaired (DBVI)Virginia Correctional Enterprises (VCE) Virginia Correctional Enterprises (VCE) AIM-VA, GMU (KIHd) Conversion AIM-VA, GMU (KIHd) Conversion

SpecialistsSpecialistsDon Johnston, Inc. Don Johnston, Inc. American Association of PublishersAmerican Association of Publishers

Date

Print Instructional Print Instructional Materials Materials

in the in the Digital AgeDigital Age

Date

Date

The Death of Traditional Book Publishing . The Death of Traditional Book Publishing . Sunday, December 11, Sunday, December 11, 20072007

The death of the printed author? The death of the printed author? Literary journalism seems to be Literary journalism seems to be booming online in a way that is not in print. And ebooks are on the way.booming online in a way that is not in print. And ebooks are on the way.Sunday, 14 September 2008Sunday, 14 September 2008

Will Digital Textbooks Work for Students? by Will Digital Textbooks Work for Students? by Josh Catone

Textbooks Enter the Digital Era High-Tech options can save Textbooks Enter the Digital Era High-Tech options can save money and boost learningmoney and boost learning By Alex Kingsbury and Lindsey By Alex Kingsbury and Lindsey GallowayGallowayPosted 10/8/06Posted 10/8/06

Digital Textbooks Ease Budget Burdens Digital Textbooks Ease Budget Burdens Textbook prices continue to Textbook prices continue to skyrocket. Can digital textbooks stop the madness?skyrocket. Can digital textbooks stop the madness?

Digital Textbooks—Revolution or Myth?Digital Textbooks—Revolution or Myth? By By Ruth Ziolkowski

Digital Textbooks: New Hope for the Visually ImpairedDigital Textbooks: New Hope for the Visually Impaired . A company . A company pioneers in the field of recorded and computerized educational books.pioneers in the field of recorded and computerized educational books.

Recent HeadlinesRecent Headlines

Date

The Era of Digital NativesThe Era of Digital Natives

Digital Natives:They are native speakers of technology, fluent in the digital language of computers, video games, and the Internet.

Rough Estimates 15-20 year olds:•10,000 hours playing video games• 200,000 emails & instant messages• 10,000 hours on digital cell phones• 200,000 hours watching TV• 5,000 hours of book reading

- Institute for Alternative Futures

Date

Digital Natives — Learning StyleDigital Natives — Learning Style(“Digital Natives, Digital Immigrants: Some Thought from the Generation Gap” Timothy (“Digital Natives, Digital Immigrants: Some Thought from the Generation Gap” Timothy

VanSlyke, VanSlyke, The Technology Source, The Technology Source, May/June2003)May/June2003)

Digital Natives:Digital Natives: Demand information fast;Demand information fast; Parallel process and multitask;Parallel process and multitask; Desire graphics;Desire graphics; Want random access (hypertext links);Want random access (hypertext links); Expect instant, frequent reward;Expect instant, frequent reward; Play games.Play games.

What about the rest of us?What about the rest of us?We are now considered digital immigrantsWe are now considered digital immigrants

Date

PollPoll

BlogsBlogsVlogsVlogsTwitterTwitterFacebookFacebookMySpaceMySpaceRSS FeedsRSS FeedsWikiWiki

WikipediaWikipediaFlickrFlickrYouTubeYouTube I-TunesI-TunesBiTtorrentBiTtorrentSecond Life

Date

You Know you’re a Digital You Know you’re a Digital Immigrant if….Immigrant if….

Printing out your email (or having your Printing out your email (or having your secretary print it out for you secretary print it out for you

Needing to print out a document written on Needing to print out a document written on the computer in order to edit it (rather than the computer in order to edit it (rather than just editing on the screen)just editing on the screen)

bringing people physically into your office bringing people physically into your office to see an interesting web site (rather than to see an interesting web site (rather than just sending them the URL). just sending them the URL).

““Did you get my email?” phone call. Did you get my email?” phone call.

Date

Virginia’s History with Virginia’s History with Accessible Instructional Accessible Instructional

Materials Materials for for

Students with DisabilitiesStudents with Disabilities

Date

Virginia Stats Virginia Stats Commonwealth ethosCommonwealth ethos Hybrid system of textbook purchaseHybrid system of textbook purchase

Recent VA Legislative ChangesRecent VA Legislative Changes 132 autonomous school divisions132 autonomous school divisions

Regional programs; Private schools growing dailyRegional programs; Private schools growing daily 1,232,436 students served1,232,436 students served 172,704 students with disabilities served under IDEA172,704 students with disabilities served under IDEA Potential Eligible Students under Copyright ExemptionPotential Eligible Students under Copyright Exemption

485 students with visual impairments485 students with visual impairments 911 students with orthopedic impairments911 students with orthopedic impairments 15,354 students with developmental delay15,354 students with developmental delay 63,282 students with learning disabilities63,282 students with learning disabilities

Date

Accessible Formats – History Accessible Formats – History Large Print Large Print

Photocopy machinePhotocopy machine Black and whiteBlack and white Issues with contrast and clarityIssues with contrast and clarity Only been available for students with visual Only been available for students with visual

impairments - 485 to 80,032 possible eligible studentsimpairments - 485 to 80,032 possible eligible students

Digital or E-textDigital or E-text Teacher generatedTeacher generated Copyright violationsCopyright violations Not always accessible - pdfNot always accessible - pdf Little or no navigation features Little or no navigation features Not universal to multiple software applicationsNot universal to multiple software applications

Date

Accessible Formats – HistoryAccessible Formats – History AudioAudio

Went from analog tapes to digital recording processWent from analog tapes to digital recording process Individual or school membership with RFB&D paid by Individual or school membership with RFB&D paid by

school divisionschool division Less than 50% of divisions had contractsLess than 50% of divisions had contracts

BrailleBraille Huge cost - in excess sometimes of $30,000 per bookHuge cost - in excess sometimes of $30,000 per book Timely deliveryTimely delivery Cumbersome transcription processCumbersome transcription process Lack of access to AT devices that could use digital files Lack of access to AT devices that could use digital files

for refreshable Braille displays for refreshable Braille displays 30 year history 30 year history

Date

Goal and Challenge:Goal and Challenge:

To build a system in Virginia that would To build a system in Virginia that would reduce teacher burden, move toward high reduce teacher burden, move toward high quality digital products, streamline the quality digital products, streamline the ordering process, promote successful ordering process, promote successful partnerships and provide students the partnerships and provide students the books they need, in the formats they want, books they need, in the formats they want, in a timely manner.in a timely manner.

Date

New Process for the FutureNew Process for the FutureVirginia has developed a new system to Virginia has developed a new system to

order, produce and deliver accessible order, produce and deliver accessible instructional Materialsinstructional MaterialsSingle point of entry systemSingle point of entry systemLibrary based systemLibrary based systemDigital productionDigital productionPartnerships with publishersPartnerships with publishersPartnerships with entities that can produce high Partnerships with entities that can produce high

quality accessible formats for students quality accessible formats for students Faster turn around timeFaster turn around time

Date

Single Point of EntrySingle Point of EntryAll orders regardless of format come All orders regardless of format come

through AIM-VAthrough AIM-VAOnline ordering system – database drivenOnline ordering system – database driven

INMAGIC Solutions INMAGIC Solutions Password protected Password protected

Online library Online library Control copyright through Digital Rights Control copyright through Digital Rights

Managers – DRMsManagers – DRMs

Date

Library SystemLibrary System

Contain entire state adopted book listContain entire state adopted book list Requested materials to dateRequested materials to date 1,107 Books in system1,107 Books in system Attempting to merge RFBD libraryAttempting to merge RFBD library Search by multiple featuresSearch by multiple features

Date

Library SystemLibrary System

Ability to request books not listedAbility to request books not listedWhich formats already available – now Which formats already available – now

current with large printcurrent with large printDownload PDF directly from ordering Download PDF directly from ordering

system – coming very soonsystem – coming very soon

Date

AIM-VA AIM-VA RequestsRequests

Sept 29Sept 29

SnapshotSnapshot

AudioAudio Large Large PrintPrint

PDFPDF Daisy Daisy

E-TEXTE-TEXT

WordWord RTFRTF BrailleBraille

RequestsRequests 875875 17261726 732732 100100 8282 5959 322322

3896 Total Requests

Date

ProductionProductionDigital production unitDigital production unit

High speed scanners and computers - High speed scanners and computers - $500,000$500,000

Book bindings cut and scanned Book bindings cut and scanned Almost no electronic source materialAlmost no electronic source materialSmall team of workers creating a variety of Small team of workers creating a variety of

formats: 2 full time – 42 students workersformats: 2 full time – 42 students workersAccessible PDF, word, DaisyAccessible PDF, word, DaisyLarge print outputs Large print outputs

Date

ProductionProduction

Currently can scan 20 books a dayCurrently can scan 20 books a dayRaw PDFRaw PDFOCR and Daisy mark up - 30 days per bookOCR and Daisy mark up - 30 days per book

2 printing companies2 printing companiesPrint 10 volumes a day eachPrint 10 volumes a day eachMost books have 3-8 volumes eachMost books have 3-8 volumes eachCost $100 a book – 1726 books requestedCost $100 a book – 1726 books requested

$172,600 - not all orders are in yet$172,600 - not all orders are in yet

Date

BrailleBraille

Obtained for purchase from contacts Obtained for purchase from contacts across USacross US

If not available sent to production with If not available sent to production with transcriberstranscribers

Moving toward digital production Moving toward digital production Overall cost for books in excess of Overall cost for books in excess of

$250,000$250,000Does not include staffing costs, facility and Does not include staffing costs, facility and

equipmentequipment

Date

AT UpdatesAT Updates

AIMVA – statewide contract with Don Johnston AIMVA – statewide contract with Don Johnston Inc. – Read:Outloud Universal AccessInc. – Read:Outloud Universal Access Every school in Virginia has a two year unlimited site Every school in Virginia has a two year unlimited site

licenselicense Use only for students with disabilities in any classroom on Use only for students with disabilities in any classroom on

any computerany computer Can be installed on students’ home computerCan be installed on students’ home computer Cost is $2 per every student with a disability in VirginiaCost is $2 per every student with a disability in Virginia

AIM-VA E-text can be used with any of the AIM-VA E-text can be used with any of the leading text to speech software applicationsleading text to speech software applications Division can use current software or Read:OutloudDivision can use current software or Read:Outloud

Date

RFB&D ModelRFB&D Model

Change in model from pastChange in model from pastFrom state funded leveled membershipsFrom state funded leveled membershipsTo statewide mega membershipTo statewide mega membership

25,00 books 25,00 books

Integrating RFBD library with AIMVA Integrating RFBD library with AIMVA databasedatabaseCreated a series of issue and workarounds Created a series of issue and workarounds

Date

NIMAS NIMAS and and

NIMAC:NIMAC:

Date

04/19/23 30

What is NIMAS?What is NIMAS?NNational ational IInstructional nstructional MMaterials aterials AAccessibility ccessibility SStandardtandard

34 CFR 300.172(d)(2): IDEIA 200434 CFR 300.172(d)(2): IDEIA 2004

• A recommendation developed in 2004 by consensus of an expert panel of A recommendation developed in 2004 by consensus of an expert panel of 40 key stakeholders40 key stakeholders

• Approved by US Dept. of Ed in July 2004Approved by US Dept. of Ed in July 2004• Published in Federal Register on July 19, 2006 Published in Federal Register on July 19, 2006 • Additional regulations published on August 14, 2006Additional regulations published on August 14, 2006

• Based on the international DAISY Book Standard: XML Based on the international DAISY Book Standard: XML • Digital Accessible Information System: Standard for producing accessible and Digital Accessible Information System: Standard for producing accessible and

navigable multimedia documentsnavigable multimedia documents

• Purpose:Purpose: “timely delivery”“timely delivery” of high quality accessible specialized of high quality accessible specialized formats to students with print disabilitiesformats to students with print disabilities

Date

NIMAS Source File NIMAS Source File

31

Date

04/19/23 32

What is the NIMAC?What is the NIMAC?

NNational ational IInstructional nstructional MMaterials aterials AAccess ccess CCenterenter (IDEA Part D, Sec. 674)(IDEA Part D, Sec. 674)

• Establish and support a center at American Printing House Establish and support a center at American Printing House for the Blind (APH)for the Blind (APH)

• Receive and maintain a catalog of NIMAS instructional Receive and maintain a catalog of NIMAS instructional materials deposited by publishersmaterials deposited by publishers• Does not have student ready versionsDoes not have student ready versions

• Provide access to source files by accessible media Provide access to source files by accessible media producersproducers

• Develop procedures to protect against copyright Develop procedures to protect against copyright infringementinfringement

http://www.nimac.us/http://www.nimac.us/

Date

NIMAC InformationNIMAC Information

Virginia is registered with the NIMACVirginia is registered with the NIMAC All LEAs in Virginia opted into the NIMACAll LEAs in Virginia opted into the NIMAC Virginia did not have access to the NIMAC until Virginia did not have access to the NIMAC until

February 2008February 2008 Out of 3900 book requests:Out of 3900 book requests:

5 found for Braille in NIMAC, 29 found for E-text5 found for Braille in NIMAC, 29 found for E-text Almost no textbooks - all supplementals Almost no textbooks - all supplementals

Implications: 3860 books had to be scannedImplications: 3860 books had to be scanned

Date

NIMAC InformationNIMAC InformationNIMAC indemnifies publishers against NIMAC indemnifies publishers against

copyright rulescopyright rulesDifference between print rights and digital rightsDifference between print rights and digital rightsLegal issue if publishers provide files directly to Legal issue if publishers provide files directly to

LEA or AIM-VA LEA or AIM-VA Production time has increased ten foldProduction time has increased ten fold

IDEA NIMAS provisions require LEA to IDEA NIMAS provisions require LEA to change contracts with publishers to require change contracts with publishers to require NIMAC deposit NIMAC deposit Does not require publishers to deposit filesDoes not require publishers to deposit files

Date

Important Division RemindersImportant Division Reminders

Superintendents Memos:Superintendents Memos: NO. 40 - Sept. 15, 2006NO. 40 - Sept. 15, 2006

LEAs will play an important role in obligating publishers to submit essential source materials to the NIMAC. This will be accomplished by contract or by including appropriate language in purchase orders that require publishers to submit NIMAS-conformant files to the NIMAC, or provide assurances that they have already done so, for a specific title and version that is to be purchased.

Date

Important Division RemindersImportant Division Reminders

SUPTS. MEMO NO. SUPTS. MEMO NO. 123123 - May 9, 2008 - May 9, 2008Appointment of Digital Rights ManagersAppointment of Digital Rights ManagersAnnouncement of AIM-VA openingAnnouncement of AIM-VA opening

AIM-VA Policy StatementAIM-VA Policy StatementAttorney General requirementsAttorney General requirementsMay 7, 2008May 7, 2008 http://kihd.gmu.edu/assets/docs/kihd/AIMVA/Forms/VA_Policy_set_forth_2008.pdf

Date

Late OpeningLate Opening

February – May, 2008February – May, 2008Attorney General - Development of Policies Attorney General - Development of Policies

for Copyright Compliancefor Copyright ComplianceNot approved until May 6Not approved until May 6thth

Doors opened for orders on May 9Doors opened for orders on May 9 thth

Training materials posted Training materials posted No chance to do systematic trainingNo chance to do systematic training

Date

AIM-VA Issues AIM-VA Issues Production timeProduction time

Outside vendors charge over $1 page to scanOutside vendors charge over $1 page to scan $2-3 a page to turn into e-text $2-3 a page to turn into e-text

300 page text book would cost us $900300 page text book would cost us $900 Divisions not registeringDivisions not registering Late or incorrect ordersLate or incorrect orders No history of systematic process for OI, LD communityNo history of systematic process for OI, LD community Printing companiesPrinting companies

Not typical process and state requirementsNot typical process and state requirements Learning as we fly – changing requirementsLearning as we fly – changing requirements No additional federal funding to assist VDOE or AIM-VANo additional federal funding to assist VDOE or AIM-VA

Date

SolutionsSolutions PDF copies of all orders before Sept 29PDF copies of all orders before Sept 29

Available soon through FTP siteAvailable soon through FTP site 5 new printing companies being sought5 new printing companies being sought

State bid processState bid process Push chapter requests instead of whole booksPush chapter requests instead of whole books Buying 3 new scannersBuying 3 new scanners Work with publishersWork with publishers LEAS change contracts and request NIMAS LEAS change contracts and request NIMAS

versionsversions