Date: 24 April 2013 Place: MS Board Meeting Minutes · th April 2013 Place: MS Board Meeting Minutes ... There are lessons from the study which also are relevant to ... A proposal

Mellemfolkeligt Samvirke ActionAid Denmark

bmj

Date: 24th

April 2013 Place: MS

Board Meeting Minutes

Present From the Board: Amalie Bosdatter (AB) , Arvid Aagaard Jensen (Vice-Chairman)(AAJ) Dines Justesen (Chairman of the Finance and Audit Committee)(DCJ), Helle Munk Ravnborg (Vice-

Chairwomen)(HMR), Karen Jørgensen(KJ), Nana Gerstrøm Alsted (NGA), Steen Folke (SF), Tea Balle Fromholt Hansen(TFH) and Finn la Cour (alternate)(FlC)

Others: Malene Sønderskov (external consultant) (MS) – agenda 03 and Gunver Bennekou

from Coordination Group(GB)

From the Secretariat: Frans Mikael Jansen(FMJ), Jesper Lauridsen(JL), Kirsten Devantier(KD), Camilla Laudrup (CL), Lisbet Christoffersen (LC) and Birgit Møller Jensen

(BMJ)

Absent Anders Hamming (AH), David Archer(DA), Kirsten Bruun (KB), Nis Benn(NB), Trine Pertou Mach (Chairwoman)(TPM) and Claus Staal (alternate – Institutional members)(CS).

Minute –Taker: Birgit Møller Jensen

The meeting was conducted in Danish

Agenda

01. Welcome and approval of the agenda

02. Approval of Minutes from the Board Meeting on 167th March 2013

03. AADK Advocacy Strategy on MENA

04. Information from the Secretariat:

a) Nicaragua Strategy

b) Reporting on Danida frame activities

c) Status report on implementation of Democratic Governance

05. Draft AADK Report 2012 to the Council

06. Draft Annual Political Rolling Plan 2013-2014

07. Implementation Plan D: Resources

08. Council Meeting 15th and 16th June, 2013

a) Programme

b) Statutes and Governance Manual

c) Council election

09. Post 2015 – the Process

10. Letter from Contact Group - Minutes from Board Meetings

11. AOB

01. Welcome and approval of the agenda

HMR welcomed board members to the meeting. TPM had sent her apologies to the meeting and HMR therefore chaired the meeting. It was agreed to add an agenda 08.d: Board members running for re-election.

02. Approval of Minutes from the Board Meeting on 16th March 2013

The Board approved the minutes from the Board Meeting on 16th March without any amendments.

03. AADK Advocacy Strategy on MENA

FMJ gave a brief presentation on the rationale for commissioning the study and history of AADK

2013 04 24 draft board minutes MS ActionAid Denmark

bmj Page 2 of 13 Last edit: 2013.05.06

in the MENA region, where after Malene Sønderskov (MS), external consultant preparing a report on possible AADK advocacy strategies on MENA, gave a brief introduction to her preliminary findings. From the following debate between MS and board members:

There are lessons from the study which also are relevant to the wider range of work within AADK, e.g. on providing relevant spaces for volunteers upon their return to Denmark;

It is important to frame the MENA background within the wider AADK narrative to make sure that it is mainstreamed and coordinated with other activities. Possibilities for mainstreaming could be working with refugees or working with young people;

It is important to secure coherence with the advocacy work and the programme approach in the region;

There may be advantages of framing advocacy work specifically dealing with the Israel-Palestine conflict within the overall advocacy work taking place in the MENA region;

Advocacy in collaboration with others in the region and in Europe shall be clearly outlined;

It should be acknowledged that Global Contact participants participating in activities in the MENA are more committed than the average participant is. The participants demand guidelines and information on what the association wants from them and on the other hand they also want to influence the overall agenda;

It is important that AADK defines, what we will like to see as the outcome of the advocacy work;

HMR informed the meeting that unfortunately TPM had not been interviewed by the consultant as part of the study and MS promised to contact TPM to arrange for an interview. Board members expressed that they would like to be involved in the further development of the strategy and HMR concluded that the final report from MS shall be distributed to the Board members. A proposal for an advocacy strategy will be presented to the Board for approval.

04. Information from the Secretariat:

a) Nicaragua Strategy JL gave a brief on the current status for the development of the AADK Nicaragua strategy and registration process towards becoming an independent AA member Country. AADK is legally responsible for the programme until it is registered on its own and we participate in a joint steering committee with AAI Co(untry) Co(ordination) Americas. The programme is today fully funded by AADK and AADK has pledged its financial support until they are associates, which is expected to take place after 4 years.

b) Reporting on Danida frame activities

JL informed the Board that the Secretariat is working on a new outline to meet the demands on reporting to Danida. Danida has developed new parameters, which were not there originally and at the same time both AADK and AAI is developing a new PME system, which will enable us to monitor on activities related to the overall strategy and the implementation plans. Future plans are that it should be possible to get the necessary information from the PME system to enable us to report to Danida, the Board and the Council. The outline will be circulated to the Board, when it is finalised and presented to Danida.

c) Status report on implementation of Democratic Governance

JL was not able to participate during the board meeting in March and the Board has therefore received the status report to this meeting. JL informed the Board that the possibility to provide seed funding will be phased out in its current form. It was originally established to provide an opportunity to support activities in countries outside the “old” AADK countries and to generate wider interest in the democratic governance work promoted by AADK

The unpaid care work is part of an agreement between AADK and the AAI Women’s Rights Theme to make women’s work burden more visible. Today it is supporting Key Change Promise 3, 4, and 9 of the Global Strategy and AADK supports it over a 3 year period. The establishment of knowledge hubs is something that is supposed to be developed in relation to specific knowledge areas within each key change promise of their global strategy but their establishment are not progressing as fast as wanted including the ones that relate to democratic and institutional governance which AADK is supporting. d) AADK Branding (not announced in the Agenda)

CL informed the Board that the Secretariat is planning a new AADK branding to be launched late



August. Point of departure is the 7 principles discussed and agreed upon during the board meeting in December last year. The aim is to create a common narrative embracing all AADK activities. The focus will be on ‘stop violation of rights’ and the aim is to communicate what it means to have one’s rights violated - are you ready to put up with this in DK and in the wider world? Board members stressed that it is important to involve volunteers in the formulation at an early stage to secure ownership to the new branding. In her summing up HMR congratulated the secretariat on their work and stressed that the Board/Chairmanship should be provided with further details (at the next meeting) before the branding is launched. HMR noted that there is a distinctive difference between a campaign drawing attention to ‘people/individuals being or feeling violated’ and a campaign focusing on ‘people/individuals having their rights violated’. We should strive for a campaign focusing upon the latter.

05. Draft AADK Report 2012 to the Council

The Board received a first draft on the AADK report 2012 to the Council for their comments. In their feedback to the Secretariat the Board stressed among other things the following:

Is this the right format – it looks like the “old annual reports”, which were abandoned some years back. We might take inspiration from the AAUK format for their Accountability Report;

It is acknowledged that the new strategy only has been in place 6 months in 2012, but it is advised that the format should link more to the Strategy and then mention that this is not possible to do completely this year;

The report shall be more self-critical – we need to be honest on what we have not accomplished;

Use more cases stories;

Indicate where there is need for strategic clarifications – ask questions to the Council for their involvement;

We don’t have to give output assessments only – it is much more important to inform about the outcome – and also about the difficulties faced;

Big tables with many figures should be made more reader-friendly and may not need to be included, but we shall describe why our work means a difference and the description of especially the democracy work in the South shall not only emphasize support, but also describe that we still build on partnership, equality and our theory of change;

The role of the Board reaches beyond discussions. Thus, the paragraph on board work shall also describe the initiatives taken by the Board in 2012, e.g. prepared the strategy on membership democracy for final approval by the Council, focus on fundraising and introduction of new products, focus on financial management, focus on our ecological footprint, work with the post 2015 agenda, etc.;

It is acknowledged that the information on impact is not there this year (The PME system is introduced 2013). The report will therefore be more descriptive – based on some of the questions raised by the Board – and the 2012 report can then serve as a baseline for the coming years’ reporting.

The paragraph on Organisation shall also describe why we do all this and the last paragraph on climate shall include that the Board has asked for a more systematic approach to climate-related issues internally in the Secretariat.

Annual Report is not the right title as this is normally linked to the Annual Account – another title could be ‘AADK Annual Narrative 2012’.

HMR acknowledged and appreciated that the version shared with the Board was a first draft version and recommended that the inputs from board members be included during the preparation of the final draft version to be circulated to the Board for comments before being approved by the chairmanship.

06. Draft Annual Political Rolling Plan 2013-2014

FMJ opened the discussion by stressing that the Annual Political Rolling Plan is an important tool, where the Council is setting the agenda for the board priorities for the coming year. In the following discussion Board members mentioned the following:

There shall be a separate point on AAI in DK to secure a better understanding of how the AADK membership of AAI influences our work

Point 4 on the changed context and the role of NGO’s shall be more unfolded. This point



may also include thoughts about programme work in Europe and the involvement of people returning to DK after having been volunteers ;

Point 5 on the Danish civil society policy shall include a paragraph on the importance of securing that Danish development assistance is not diluted due to the current focus on growth;

Tour de Future shall be mentioned specifically; The point on the membership democracy shall be more explicit and relate to the

implementation plan;

2015 Goals – it is not just a question of following the discussion on post 2015 – the Board shall also work to ensure AADK influence on the Danish agenda with clear priorities;

The reporting to the Council this year has not reached its final format to enable the Council to follow the work in the Association – The Board shall work to ensure that this will be improved during the 2013 reporting;

The Board shall closely follow and evaluate the implementation of the new branding launched in the autumn 2013.

HMR finally asked the Secretariat to prepare a new proposal based on the input from board members for the final approval of the Board.

07. Implementation Plan D: Resources

CL, LC and KD gave an oral introductory presentation to the written report on the implementation plan on Resources.

Highlights from the following discussion:

The implementation plan is well organised and the follow-up presented is fine, but it is important to change the wording from strategy to implementation plan;

The expected targets should be divided into yearly targets, which will make it easier to judge, whether we are on track;

The board found that the term democratic members is wrong – we have members and financial supporters and they together make the supporters to AADK;

The number of members is decreasing, while the number of financial supporters is increasing. Many supporters focus on the possibility for tax exemption and that it is the reason why more prefer to become subscribers than members. A move from subscriber to member can be part of the supporter journey and the Secretariat will try this out later this year;

Volunteers in Mellemrummet have asked whether it is possible to become members of AADK without paying the membership fee;

The current data base does not enable to distinguish the support base, but this will be possible in the future;

It is fine that AADK does not use as much money as AAUK to recruit a financial supporter;

The current statistic does not enable us to say anything about the life of a supporter, but it will be possible with a new data base;

The village sponsor programme is doing fine and it is nice to see our activities described in another way;

Support an Activista will be introduced as a pilot later this year. We will build on experiences from Holland, but it is important to establish a Danish angle on this activity;

Board members are prepared to be more active involved in fundraising activities;

The issue of Christmas gifts was discussed and it was concluded that this has not given any surplus so far, so there are no concrete plans to continue this line of work;

It is important to set clear yearly targets and also identify the baseline, when we talk about the climate work in the Secretariat;

The introduction of the new Programme, Monitoring and Evaluation Scheme will enable the Secretariat to produce management reports linked to the implementation of the strategic objectives.

HMR thanked the Secretariat for the report and noted that the request from Mellemrummet about membership without membership fee should be part of the discussion on the further development of the association and membership democracy.



08. Council Meeting - 15th and 16th June, 2013

a) Programme AA gave a brief presentation of the draft programme prepared by the planning group after the initial discussions during the last board meeting. The Board approved the draft programme and stressed that it is important to secure ownership among all council members to the way this council meeting is organised. This can be done in the newsletter to all council members after this meeting, but also in the invitation letter to Council Meeting.

b) Statutes and Governance Manual The Secretariat had prepared a proposal for amendments to the Statutes as a follow-up on the discussions during the last board meeting. The proposal had been discussed with the Contact Group prior to the board meeting. The Board went through the proposed amendments and the agreed amendments can be seen in enclosure 1. A concern was raised whether we are ready to propose amendments to the statutes at the 2013 council meeting, but the Board agreed that it is important to include the Parliamentary Audit into the Statutes now, and therefore it was decided to present amendments to the Statutes at the council meeting. Furthermore, the Coordination Group had proposed that it should be the responsibility of the Council to approve the Annual Budget. GB from the Contact Group participated in this discussion and she gave the following reasons for the proposal:

The overall role of the Council should be more forward-looking instead of retrospective. It is therefore more important to approve the budget rather than the accounts. AADK employs talented auditors and they can together with the Parliamentary Audit secure that the accounts live up to standard;

The budget presented to the Council shall include key figures, and the Parliamentary Audit may in cooperation with the Secretariat and the Contact Group select these figures;

Many other organisations are able to present budgets for the approval by the supreme authority of the organisation.

The response from board members included the following viewpoints:

The current timeframe for the Council meeting (which have been proposed by council members) makes it impossible to present a Budget for the following year already in June. We have to align to planning cycle in AA, where the final budget will not be ready before November. But it might be possible to include the 3 year financing plan given to AAI as an enclosure to the Annual accounts as this can be an important tool for the Council;

It is appreciated that budget considerations form part of the overall discussion of the political and strategic directions for AADK’s work, and as such budget information should be made available to Council members as one among the inputs for this political and strategic discussion and for the outline of the mandate the Council gives to the Board.

Based on the annual report and accounts presented to the Council as well as the report from the Parliamentary Auditors, the Council will have to make some political/principal statements concerning the finances in the political rolling plan, which will give political direction to the coming budget.

Let us explore how Council members can have more information and influence on the budgets within our current system the coming years and then make necessary amendments to the statutes, if necessary, when we have found the right way to accommodate the wishes expressed by the Contact Group.

HMR acknowledged the proposal from the Contract Group, and concluded that the Board recommends that the proposed amendments to the statutes and governance manual will be presented to the Council at its coming meeting with the exception of the proposed amendments on the Council’s approval of the budget. With respect to the budget, the Board will ensure that Council members get access to the current budget as well as the three-year financial plan submitted to AAI, in preparation for the coming Council meeting. Moreover, HMR proposed that ways should be explored for making budget information available as part of the Council’s political and strategic discussions and recommendations for AADK’s work and that this should be proposed as part of the Annual Political Rolling Plan for the Board for 2013-2014.

c) Council election The Secretariat informed the Board about the on-going council election. 33 individual members have been nominated as individual members to the Council and one institutional member (from DUF) has been nominated. The latter is therefore elected and 25 members should be elected out



of the 33 nominated individual members. d) Board members running for re-election

The following board members are up for board election: Amalie Bosdatter, Arvid Aagaard, Nana Gerstrøm Alsted, Tea Fromholt Hansen, Nis Benn, Anders Hamming (institutional member) and Karen Jørgensen (staff representative)

09. Post 2015 – the Process

HMR gave the board a brief on the work in the post 2015 working group: 1. The working group plan to make a membership meeting on 22nd May, where they

describe the framework and present the proposed AADK focus areas. 2. The working group proposes that AADK supports a paper presented during a civil society

meeting in March in Bonn (http://www.worldwewant2015.org/node/331092), which the Board fully supported.

3. The working group proposes that AADK recommends that individuals support the beyond 2015 initiative (www.beyond2015.org/content/join-beyond-2015), which the Board also fully supported.

10. Letter from Contact Group - Minutes from Board Meetings

The Contact Group had forwarded a letter asking the Board to secure that all agreed papers, including the Budget 2013 are made available together with the minutes from board meetings. The Secretariat has prepared a table showing all agreed papers during board meetings this year and they have all – except for the budget 2013 – been published on ms.dk. This has not been the case with the budget due to the fact that the format was not suitable to publish. It needs some editing to make it understandable and this has not been done due to other working tasks in the Secretariat. The Board emphasized that the Budget shall be presented to all Council members. On top of that the Board also decided that Council members shall be given access to see all documents presented during the different board meetings on Tube. There has been problems accessing Tube, but these will be solved.

11. AOB

The board meeting on 15th May was planned to last two hours (17-19), but it was decided to expand it to 3 hours (17 -20) and include The Rolling Political Plan 2013 on top of the already planned agenda.

The meeting closed at 21.15

Enclosure 1 AADK Statutes – Board proposal for amendments

http://www.worldwewant2015.org/node/331092

http://www.beyond2015.org/content/join-beyond-2015



1. Vedtægter for Mellemfolkeligt Samvirke – Forslag til ændringer vedtaget på Bestyrelsesmøde den 24.04.2013

2. Nuværende formuleringer 3. Forslag til ændringer/tilføjelser

4. § 1 Formål 5. Uændret

Mellemfolkeligt Samvirkes formål er at fremme mellemfolkelig forståelse og solidaritet, for gennem et

samarbejde over nationale og kulturelle grænser at bidrage til en bæredygtig global udvikling og en retfærdig fordeling af jordens rigdomme.

6. § 2 Medlemskab 7. Uændret

Stk. 1. Som personligt medlem kan optages enhver person, som kan tilslutte sig Mellemfolkeligt Samvirkes formål, og som ønsker at bidrage til Mellemfolkeligt Samvirkes arbejde.

Stk. 2. Som kollektivt medlem kan optages enhver organisation, institution, forening, privat virksomhed,

forbund eller anden sammenslutning, som kan tilslutte sig Mellemfolkeligt Samvirkes formål, og som ønsker at bidrage til gennemførelsen af Mellemfolkeligt Samvirkes arbejde.

Stk. 3. Bestyrelsen godkender optagelse af nye kollektive medlemmer og orienterer efterfølgende MS-Rådet herom.

Stk. 4. Medlemskab tegnes for minimum et år. Bestyrelsen kan vedtage kontingenttyper med længere varighed.

8. § 3 Medlemsgrupper 9. Uændret

Stk. 1. Medlemmerne kan organisere sig i grupper efter tema, geografi, aktivitet el. l ign. Grupperne virker i henhold ti l foreningens formål.

Stk. 2. Medlemmer og grupper kan søge foreningen om støtte ti l aktiviteter. De kan herudover ikke binde foreningen økonomisk.

10. § 4 Kontingent 11. Uændret

Stk. 1. Kontingentet for personlige medlemmer fastsættes af bestyrelsen.

Stk. 2. Kontingentet for kollektive medlemmer fastsættes af bestyrelsen efter forhandling med det

pågældende medlem.



12. § 5 Økonomi 13. Uændret

Stk. 1. For foreningens forpligtelser hæfter alene foreningens formue. Der påhviler ikke foreningens

medlemmer nogen hæftelse for de for foreningen påhvilende forpligtelser.

Stk. 2. Foreningens regnskabsår er kalenderåret.

Stk. 3. Inden 6 måneder efter hvert regnskabsårs udløb udarbejder bestyrelsen og generalsekretæren i

overensstemmelse med lovgivningens og vedtægternes regler herom en årsrapport bestående af en ledelsesberetning og et årsregnskab med resultatopgørelse, balance og noter.

Stk. 4. Bestemmelserne i Årsregnskabsloven finder anvendelse med de fravigelser og ti lpasninger, der er en følge af foreningens status som forening.

Stk. 5. Årsrapporten revideres af foreningens statsautoriserede revisor.

Stk. 6. Den af revisor reviderede årsrapport forelægges på det ordi nære MS Rådsmøde jf. § 7, stk. 5, l itra 4.

14. § 6 MS-Rådet 15.

Stk. 1. MS-Rådet (herefter kaldet

’Rådet’) er Mellemfolkeligt Samvirkes øverste myndighed, og fungerer som et repræsentantskab. Rådet er sammensat af repræsentanter fra henholdsvis de

personlige og de kollektive medlemmer samt repræsentanter valgt blandt de lønnede medarbejdere ansat i

Mellemfolkeligt Samvirke i Danmark.

Stk. 1. MS-Rådet (herefter kaldet ’Rådet’) er Mellemfolkeligt

Samvirkes øverste myndighed. Rådet er sammensat af repræsentanter fra henholdsvis de personlige og de kollektive medlemmer samt repræsentanter valgt blandt de lønnede medarbejdere ansat i Mellemfolkeligt Samvirke i Danmark.

Rådets sammensætning afspejler mangfoldigheden blandt Mellemfolkeligt Samvirkes medlemmer.

Nyt stk.2. Det er Rådets opgave at:

- Fastlægge Mellemfolkeligt Samvirkes overordnede og langsigtede poltikker og strategier;

- Vælge Bestyrelsen;

- Behandle og godkende plan for Bestyrelsens arbejde og prioriteringer for det kommende år;

- godkende årsberetning – regnskab;

- Vælge parlamentarisk revision og statsautoriseret revisorer;

- Sikre, at der er sammenhæng imellem Mellemfolkeligt Samvirkes overordnede målsætninger og strategi og

ActionAid Internationals strategi.

Stk. 3. Blandt de personlige medlemmer vælges som minimum 20 rådsmedlemmer hvert år. For hver 7 personer, der opstil ler udover de 20, udvides antallet af valgte rådsmedlemmer med 5 indtil et maksimum på 60. Antallet fremkommer som følger:

Antal opstil lede: Antal personlige pladser i MS-Rådet

<27: 20

27-33: 25

34-40: 30

41-47: 35

48-54: 40

55-61: 45

62-68: 50

69-75: 55

76 eller flere: 60

Rådet skal mindst bestå af 40 og maksimalt af 100 personligt valgte rådsmedlemmer eksklusiv rådsmedlemmer, der er valgt ti l bestyrelsen. Dette gælder uanset antallet af kandidater ti l et Rådsvalg.

Stk. 4.

a. Rådet skal have en kønsmæssig sammensætning, så ét køn ikke udgør mere end 60 % af Rådets medlemmer. Dette sikres ved tilrettelæggelsen af valget blandt personlige medlemmer og ved stemmeopgørelsen. Er der ikke nok kandidater af det ene køn til at fylde mi ndst 40 % af pladserne,

besættes disse med kandidater af det andet køn – også selv om mere end 60 % af pladserne i Rådet dermed er besat af det ene køn.

b. Alle personlige medlemmer i Mellemfolkeligt Samvirke har mulighed for at opstil le og stemme på de



opstil lede kandidater ti l Rådet med mindre de er lønnede ansatte i Mellemfolkeligt Samvirke i Danmark.

c. Stemmeret og valgbarhed til Rådet er betinget af, at medlemskontingentet er betalt senest ved udløbet af opstil l ingsfristen.

d. Hvert personligt medlem af Mellemfolkeligt Samvirke har 20 stemmer at afgive på de personligt opstil lede kandidater. Der skal afgives minimum 10 stemmer og de afgivne stemmer skal være afgivet på

forskellige kandidater.

e. Ved stemmelighed mellem to eller flere kandidater trækkes der lod mellem kandidaterne.

Stk. 5.

Blandt de kollektive medlemmer vælges som udgangspunkt 5 rådsmedlemmer hvert år. For hver 2

personer, der opstil ler udover de 5, udvides antallet af rådsmedlemmer med 1 indtil et maksimum på 10. Antallet fremkommer som følger:

Antal opstil lede: Antal kollektive pladser i MS-Rådet

<7: 5

7-8: 6

9-10: 7

11-12: 8

13-14: 9

15 eller flere: 10

Stk 6.

a. Alle kollektive medlemmer har mulighed for at opstil le en kandidat ti l rådsvalget. Personen repræsenterer det kollektive medlem, og organisationen kan erstatte personen, hvis dette skulle blive nødvendigt.

b. Alle kollektive medlemmer kan stemme på kandidater ti l Rådet opstil let blandt de kollektive medlemmer.

c. Stemmeret og valgbarhed til Rådet er betinget af, at medlemskontingentet er betalt senest ved udløbet af opstil l ingsfristen.

d. Hvert kollektivt medlem af Mellemfolkeligt Samvirke har et antal stemmer der svarer ti l det antal kollektive medlemmer, der skal vælges. Alle disse stemmer skal afgives på forskellige kandidater for at

stemmeafgivningen er gyldig.

e. Ved stemmelighed mellem to eller flere kandidater trækkes der lod mellem kandidaterne.



Stk. 7. Valg ti l MS-Rådet afvikles mindst 5 uger inden det ordinære Rådsmøde.

Valget skal åbnes senest en uge efter opstil l ingsfristen, og vare mindst 2 uger. Selve valget annonceres ti l medlemmerne minimum 4 uger før opstil lingsfristen for kandidater. MS er forpligtet ti l at sikre, at alle medlemmer gøres opmærksomme på muligheden for at stil le op og for at stemme.

Opstil l ing ti l Rådet og stemmeafgivelse foregår

elektronisk og pr. brev. Mellemfolkeligt Samvirke skal gøre opmærksom på denne mulighed.

Opstil l ing ti l Rådet og stemmeafgivelse foregår

elektronisk1.

De nyvalgte rådsmedlemmer underrettes umiddelbart efter valgets afslutning om dettes resultat, l igesom resultatet offentliggøres.

Stk. 8. Valgperioden til Rådet er 2 år, således at halvdelen af Rådet er på valg hvert år.

Stk. 9. De lønnede medarbejderne i Mellemfolkeligt Samvirke i Danmark har ret ti l at udpege tre medlemmer til Rådet og ti l at udpege en af disse ti l bestyrelsen. I ti lfælde af et medarbejdervalgt

rådsmedlems fratræden eller udtræden erstattes dette af et medarbejdervalgt rådsmedlem for den resterende periode.

Stk. 10. Rådet fastlægger selv sin forretningsorden.

Stk. 11. Deltagelse i Rådets afstemninger kræver personligt fremmøde. Rådets beslutninger træffes med almindeligt stemmeflertal medmindre vedtægterne bestemmer andet.

Stk. 12. Bestyrelsen kan fastsætte et deltagergebyr, hvis eneste formål kan være at udligne rejseudgifter.

16. § 7 Ordinært Rådsmøde

17.

Stk. 1. Ordinært Rådsmøde afholdes hvert år inden udgangen af september måned.

Der afholdes et ordinært Rådsmøde hvert år. Datoen fastlægges normalt et år i forvejen.

Stk. 2. Dagsorden meddeles foreningens medlemmer senest 4 uger før mødet.

Stk. 3. Rådsmøderne er åbne med taleret for alle medlemmer. Rådet kan beslutte at lukke mødet under behandlingen af en konkret sag.

Stk. 4. Forslag, der ønskes behandlet på Rådsmødet, skal være Mellemfolkeligt Samvirke i hænde senest 2 uger før mødet.

Stk. 5. Det ordinære Rådsmødes dagsorden skal omfatte:

1. Valg af dirigent(er)

2. Godkendelse af procedureregler, tidsplan og dagsorden

3. Bestyrelsens mundtlige beretning for det forløbne år

4. Forelæggelse af årsrapport ti l godkendelse 4. Forelæggelse af årsberetning og –regnskab til godkendelse.

5. Behandling af forslag ti l rullende politisk årsplan

6. Behandling af indkomne forslag

7. Valg af bestyrelsesmedlemmer

8. Valg af parlamentarisk Revision

9. Valg af statsautoriseret revisor

10. Eventuelt

Stk. 6. Valg ti l bestyrelsen:

a. Rådet vælger på sit ordinære møde 11 bestyrelsesmedlemmer.

b. Valget foretages i valgforsamlinger, således at de kollektive rådsmedlemmer vælger 2 bestyrelsesmedlemmer og personligt valgte rådsmedlemmer vælger 9 bestyrelsesmedlemmer.

c. De personligt valgte medlemmer af bestyrelsen skal have en kønsmæssig sammensætning så ét køn ikke udgør mere end 5 af de 9 pladser. Dette sikres ved tilrettelæggelsen af valget og ved stemmeopgørelsen. Ved ind supplering af suppleanter i bestyrelsen følges suppleantrækkefølgen under hensyntagen til køn. Er

der ikke nok kandidater/suppleanter af det ene køn til at fylde mindst 3 af pladserne, besættes disse med kandidater/suppleanter af det andet køn – også selv om mere end 5 af de 9 pladser dermed er besat af det ene køn. Blandt de kollektive medlemmer bør der ved opstil l ing af kandidater tages hensyn til den

kønsmæssige sammensætning.

d. Valget gælder for 2 år, således at halvdelen af bestyrelsen er på valg hvert år.

1 De sidste år har der kun været tale om at stille op og vælge elektronisk.



e. Kandidater er valgt i de respektive valgforsamlinger, efter hvor mange stemmer de får. Kandidater, der ikke opnår valg ti l bestyrelsen, er suppleanter for medlemmer valgt i de respektive valgforsamlinger i den rækkefølge, stemmetallene angiver. Suppleantperioden løber ti l næste bestyrelsesvalg.

f. Ved stemmelighed, der skaber tvivl om, hvem af to eller flere kandidater, der er valgt ti l bestyrelsen,

foretages omvalg i Rådet. Ved stemmelighed mellem kandidater, der vælges som suppleanter, afgøres kandidaternes suppleantrækkefølge ved omvalg. I ti lfælde af stemmelighed ved omvalg afgøres resultatet ved lodtrækning.

g. Personlige medlemmer er valgbare til bestyrelsen hvis de inden for de seneste 9 bestyrelsesår højest har siddet i bestyrelsen i de 7. Et bestyrelsesår er perioden mellem to Rådsmøder. Der regnes altid i hele år. Det

betyder at et medlem af bestyrelsen, der kun har siddet i en del af et bestyrelsesår, anses for at have siddet i et helt år.

Stk. 7

Valg af parlamentarisk revision:

a. Rådet vælger på sit ordinære møde 3 medlemmer til Parlamentarisk Revision.

b. Valget gælder for 2 år.

Første gang der vælges, vil den kandidat, der har opnået færrest stemmer, kun være valgt for 1 år.

c. Alle rådsmedlemmer er valgbare til Parlamentarisk Revision.

18. § 8 Ekstraordinært Rådsmøde

19. Uændret

Stk. 1. Ekstraordinært Rådsmøde afholdes, når bestyrelsen finder det fornødent eller efter skriftl ig begæring fra mindst 1/3 af rådsmedlemmerne.

Stk. 2. Det ekstraordinære Rådsmøde indkaldes med 4 ugers varsel, senest 1 uge efter begæring er modtaget.

§ 9 parlamentarisk Revision

Stk. 1. Det er den parlamentariske revisions opgave at:

- Belyse hvorvidt foreningens økonomiske forvaltning sikrer transparens i samme

- Drøfte og ti lse at de målsætninger og handlepunkter, som er vedtaget politisk er blevet udmøntet i den givne periode;

- Følge og revidere om økonomistyring og regnskaber efterlever de politiske målsætninger.

Stk.2. Et medlem af parlamentarisk revision forbliver medlem af Rådet i hele den periode, hvor vedkommende er medlem af parlamentarisk revision, og derefter indtil første Rådsvalg.

20. § 10 Bestyrelsen 21.

Stk. 1.

a. Bestyrelsen består af 13 medlemmer, heraf vælges jf. § 7, stk. 6. 11 medlemmer af bestyrelsen på Rådsmødet af og blandt Rådets medlemmer, 1 medlem af bestyrelsen vælges af og blandt de lønnede medarbejdere ansat i Mellemfolkeligt Samvirke i Danmark og 1 medlem udpeges af Ac tionAid International.

b. Det medarbejdervalgte bestyrelsesmedlem er medlem af bestyrelsen på lige vilkår med de andre bestyrelsesmedlemmer.

Stk. 2. I ti lfælde af bestyrelsesmedlemmers udtræden erstattes de af suppleanter jf. § 7, stk. 6 e. I ti lfælde af

et medarbejdervalgt bestyrelsesmedlems fratræden eller udtræden erstattes denne af et medarbejdervalgt bestyrelsesmedlem for den resterende periode.

Stk. 3. Lønnede medarbejdere ansat i Mellemfolkeligt Samvirke kan ikke opstil les ti l bestyrelsen på Rådsmødet. Et bestyrelsesmedlem kan ikke søge en stil l ing i Mellemfolkeligt Samvirke.

Stk. 4. Bestyrelsen konstituerer sig selv og fastsætter selv sin forretningsorden. Den kan nedsætte permanente og midlertidige udvalg. Der skal ved nedsættelse af udvalg ti lstræbes en ligelig kønsfordeling.

Bestyrelsesmøder er åbne for medlemmerne medmindre bestyrelsens finder at særlige hensyn taler imod.

Stk. 5. Bestyrelsen er ansvarlig for Mellemfolkeligt Samvirkes generelle politik

Stk. 5 Bestyrelsen er ansvarlig for gennemførelse af foreningens



og foreningens økonomi. generelle politik og økonomi .

Det er Bestyrelsens opgave at:

Gennemføre Rådets beslutninger;

Omsætte de overordnede og langsigtede poltikker

og strategier ti l konkrete implementeringsplaner

og budgetter; Føre tilsyn med Sekretariatets implementering af

de godkendte planer, aktiviteter og budgetter; Præcisere de politiske rammer for den eksterne

kommunikation;

Analysere de politiske og finansielle ændringer i

omverdenen og handle på den baggrund; Udarbejde oplæg til drøftelse blandt Rådets

medlemmer; Sikre, at der er sammenhæng imellem

Mellemfolkeligt Samvirkes konkrete arbejde og ActionAid Internationals strategi.

Stk. 6. Bestyrelsen ansætter en generalsekretær, som varetager den daglige ledelse i overensstemmelse

med de retningslinjer og anvisninger, som bestyrelsen har givet.

Stk. 7. Beslutninger i bestyrelsen træffes med almindeligt stemmeflertal.

Stk. 8. Foreningen tegnes af 2 bestyrelsesmedlemmer og generalsekretæren i forening eller af 3

bestyrelsesmedlemmer i forening. Bestyrelsen kan meddele speciel fuldmagt.

Stk. 9. Et bestyrelsesmedlem forbliver medlem af Rådet i hele den periode, hvor vedkommende er medlem af bestyrelsen, og derefter indtil første Rådsvalg.

22. § 11 Årsmødet 23.

Bestyrelsen har ansvar for at der årligt afholdes et åbent medlemsmøde. Årsmødet

giver mulighed for at medlemmerne i organisationen kan udtrykke politiske holdninger i forhold ti l Rådet og bestyrelsen.

Bestyrelsen skal sikre at der afholdes et medlemsmøde, hvis minimum 50 medlemmer fremsætter et ønske om det.

24. § 12 Medlem af ActionAid International

25.

26. 27. Stk. 1.

Mellemfolkeligt Samvirke er medlem af ActionAid International. Medlemskabet bygger på en medlemsskabsaftale mellem Mellemfolkeligt Samvirke og ActionAid International .

Mellemfolkeligt Samvirke er ActionAid DK og dette navn bruges i alle udenlandske sammenhænge.

28. Stk. 2.

Bestyrelsen udpeger en repræsentant ti l ActionAid Internationals generalforsamling.

29. § 13 Vedtægtsændring

30. Uændret

Stk. 1. Ændring af vedtægterne kan kun ske efter beslutning på et Rådsmøde, hvor mindst 2/3 af de fremmødte stemmer for.

31. § 14 Opløsning 32. Uændret

Stk. 1. Mellemfolkeligt Samvirkes opløsning kan kun ske efter beslutning i bestyrelsen og et derpå følgende Rådsmøde, hvor mindst 2/3 af de fremmødte stemmer for. Endelig bekræftes opløsningen højest 2 måneder efter ved en urafstemning blandt medlemmerne, hvor mere end 50 % af de afgivne stemmer er for.



Stk. 2. I ti lfælde af Mellemfolkeligt Samvirkes opløsning anvendes foreningens aktiver, efter opløsningen er bekræftet ti l fremme af foreningens formål.

33. § 15 Ikrafttræden og overgangsbestemmelser

34.

Stk. 1. Ændringer træder i kraft umiddelbart efter vedtagelsen.

Ændringer træder i kraft umiddelbart efter vedtagelse, hvis ikke der er indbygget overgangsbestemmelser i de vedtagne ændringer.

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Date: 24 April 2013 Place: MS Board Meeting Minutes · th April 2013 Place: MS Board Meeting Minutes ... There are lessons from the study which also are relevant to ... A proposal