Dataworks PA Contract PhotoImaging

Included Minimum Order Amount (in dollar and/or quantity, if applicable):

Please see Change Number 3 for current contract for pricing.

Overview for Contract Prior to utilizing a contract, the user should read the contract in it's entirety.

PRICING HIGHLIGHTS

9 Contract type SRM: Product Category

9 If product category: Define requirements to find contract9 In order to find this contract, the Product Category is 45000000. Please look for

line items listed as Photo Imaging. This will bring up all lines on this contract.

PROCESS TO PURCHASE

9 This system will enable the Commonwealth to provide digital photo capture technology at workstations equipped with the web-based Commonwealth Photo Imaging Network (CPIN) software. This digital photo capture technology will network with the existing CPIN via the Commonwealth Enterprise Network and meet all standards adopted by CPIN. Contract updated to allow for 3-one year renewals. Contact sales rep Bill Shepard at 866-632-2780 ext. 6713 with any questions.

CONTRACT DESCRIPTION CONTRACT INFO

Contract Numbers 4400001685

Number of Suppliers 1

Validity Period 05/01/06 to 04/30/09

DGS Point of Contact Tom TeprovichE-Mail: [email protected]: 717-783-6241

Department of General Services GSPUR-13B Rev. 2/20/01

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SPECIAL CONTRACT TERMS AND CONDITIONS

CONTRACT SCOPE/OVERVIEW: This Contract (identified here and in the other documents as the Contract) will cover the requirements of the Commonwealth of Pennsylvania for the Commonwealth Photo Imaging Network requirements. ORDER OF PRECEDENCE: These Special Contract Terms and Conditions supplement the Standard Contract Terms and Conditions For Statewide Contracts for Supplies. To the extent that these Special Contract Terms and Conditions conflict with the Standard Contract Terms and Conditions For Statewide Contracts for Supplies, these Special Contract Terms and Conditions shall prevail. TERM OF CONTRACT: The Contract shall commence on the Effective Date no earlier than May 1, 2006 and expire on April 30, 2008. OPTION TO EXTEND: The Department of General Services reserves the right, upon notice to the Contractor, to extend the Contract or any part of the Contract for up to three (3) months upon the same terms and conditions. This will be utilized to prevent a lapse in Contract coverage and only for the time necessary, up to three (3) months, to enter into a new contract. OPTION FOR SEPARATE COMPETITIVE BIDDING PROCEDURE: The Department of General Services reserves the right to purchase supplies covered under this Contract through a separate competitive bidding procedure, whenever the department deems it to be in the best interest of the Commonwealth. The right will generally be exercised only when a specific need for a large quantity of the supply exists or the price offered is significantly lower than the Contract price. The objective is to replace the Commonwealth of Pennsylvanias current digital photo capture workstations with workstations equipped with the web based Commonwealth Photo Imaging Network (CPIN) software, networked with the CPIN system, which will meet all standards adopted by CPIN and the Pa. Justice Network (JNET). OVERVIEW The contractor will provide all software and services related to replacement of Systems required. The contractor is expected to make all reasonable efforts to proceed with minimum disruption of the Commonwealth of Pennsylvanias business processes. TASKS The Contractor will perform the following tasks:

1) Install, configure, test and deploy a workstation at each Commonwealth specified address.

2) Perform all levels of testing, including system testing, integration testing and user testing. 3) Consolidate the databases, to be forwarded to the JNET servers. 4) Provide documentation for the system administrator. 5) Provide train the trainer training sessions. The Contractor will provide in a format

approved by the Commonwealth and having unrestricted rights to distribute and reproduce a Users Manual for reference and self-instruction by future new-hires.

6) Provide knowledge transfer sessions for Commonwealth of Pennsylvania staff: 7) Provide one (1) year warranty for the hardware and software, to include maintenance and

8x5 support. DELIVERABLES

1) The implemented system with the capabilities described in OVERVIEW 2) Knowledge transfer sessions


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3) Three (3) Train the Trainer sessions 4) Users Manual 5) Documentation for the system administrator 6) A Test Plan for Unit testing, and for integration testing

PROJECT CONTROL Status Meetings. A bi-weekly status meeting will take place between the Contractor representative and the Commonwealth of Pennsylvania, unless the parties mutually agree to waive the requirement in any given time period. The Contractor must produce an agenda and an updated project schedule for each session. Standards of Performance

1) All work is subject to Commonwealth of Pennsylvania approval at milestones determined by the Commonwealth of Pennsylvania. Intermediate deliverables, if any, are subject to formal review and approval.

2) The Contractor will formulate an Acceptance Test Plan, which provides for Milestone Acceptance Tests. The contractor shall notify the Commonwealth of Pennsylvania when any group of installation sites is ready for acceptance testing. The parties will conform to acceptance procedures as follows:

a. The acceptance period is 10 business days for milestones. On or before the 10th

day for milestones, the Commonwealth of Pennsylvania shall either (a) provide the Contractor with its written conditional acceptance of the completed milestone, subject to the Boards final acceptance, or (b) identify to the Contractor, in writing, the failure to comply with the specifications, listing all such errors and omissions in reasonable detail.

b. f the Commonwealth of Pennsylvania fails to notify the Contractor in writing of any failures within the applicable acceptance period, the milestone is deemed accepted.

c. Upon Contractors receipt of the Commonwealth of Pennsylvania written notice of rejection that must identify the reasons for the failure to comply with the specifications, the Contractor shall have 10 business days, or such other time as the Commonwealth of Pennsylvania and the Contractor may agree is reasonable, to correct all such failures and resubmit a request for acceptance. Upon receipt of the request, the Commonwealth of Pennsylvania shall have 10 business days to test the corrected system to confirm that tit is in compliance with the specifications, and then the Commonwealth of Pennsylvania shall provide the Contractor with its acceptance of the milestone. If in the opinion of the Commonwealth of Pennsylvania, the corrected system still contains material failures, the Commonwealth of Pennsylvania shall have the option either to repeat the procedure set forth above, or terminate the applicable PO and no further payment is rendered.

d. Contractor Staff.

1. Any temporary or substitute staff member shall have background and experience similar to the regular staff. The Commonwealth of Pennsylvania reserves the right to accept or reject any staff member.

2. Contractor staff is willing to interface and work cooperatively with other contracted vendors.

3. With the exception of the proprietary software, all deliverables become the exclusive property of the Commonwealth of Pennsylvania.


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Inquires: Direct any questions to: Susan Rojas, Commodity Specialist Department of General Services 555 Walnut Street Forum Place, 7th Floor Harrisburg, PA 17101 Telephone: 717-346-8187 Fax: 717-783-6241 E-mail address: [email protected]

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00010 PHOTO IMAGING DEVICE 243645 0 EA 9,950.00 EA 0.00

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00020 PHOTO IMAGING DEVICE 243645 0 EA 8,000.00 EA 0.00

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00030 PHOTO IMAGING DEVICE MAINTENANCE 243645 0 EA 3,775.00 EA 0.00

Item textEA = Year

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00040 PHOTO IMAGING DEVICE SOFTWARE 243645 0 EA 17,050.00 EA 0.00

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00050 PHOTO IMAGING DEVICE INSTALLATION 243645 0 EA 2,500.00 EA 0.00

Vendor Name/Address:DATA WORKS PLUS LLC1168 NORTH PLEASANTBURG DRIVEGREENVILLE SC 29607-1243

Please Deliver To:

*** TBD AT TIME OF PURCHASE ORDER ***

*** UNLESS SPECIFIED BELOW ***

Valid from/to: 05/01/2006 - 04/30/2008

Purchasing Agent:Name: Susan RojasPhone: 717-346-8187 Fax: 717-783-6241 E-mail: [email protected]

Your vendor number with us: 179820

Page 1 / 2Contract Number: 4600009917

Creation Date: 03/15/2006

All using Agencies of the Commonwealth, Political Subdivision,Authorities, Private Colleges and Universities

REPRINT

*** SEE LAST PAGE FOR TOTAL VALUE OF CONTRACT ***

Item DescriptionMaterial/Service No. Quantity UOM Price Per Unit TOTAL

Payment Terms: NET 30Your Quotation: Date: Collective No.: CN00019677 Our Quotation: 6000099833The Commonwealth of Pennsylvania, through the Department of General Services, accepts the submission of the Bidder/Contractor for the awarded item(s) atthe price(s) set forth below in accordance with: 1) the RFQ submitted by the Bidder/Contractor, if any; 2) the documents attached to this Contract orincorporated by reference, if any, and 3) the contract terms and conditions stored on the website address at www.dgs.state.pa.us for this type of Contract as ofthe date of the RFQ, if any, or other solicitation for this Contract, all of which, as appropriate, are incorporated herein by reference. When the Bidder/Contractorreceives an order from a Commonwealth agency, the order constitutes the Bidder/Contractor's authority to furnish the item(s) to the agency at the time(s) andplace(s) specified in the order. RFQ, as used herein, means Request for Quotations, Invitation for Bids, Invitation to Qualify, or Request for Proposals, asappropriate.

-----------------------------------SUPPLEMENTAL INFORMATION-----------------------------------Header textCONTRACTOR ALLOWS PIGGYBACKING PER ACT 57.Bill Shephard864-672-2780

Shipping instructionsSupplier to maintain equipment at their plant during configuration and implementation untilinstallation occurs at Commonwealth agency.

NO FURTHER INFORMATION FOR THIS CONTRACT

Vendor Name:

DATA WORKS PLUS LLC

Page 2 / 2Contract Number: 4600009917

Creation Date: 03/15/2006

REPRINT

Currency: USD

999,999,999.00***ESTIMATED VALUE***

Item DescriptionMaterial/Service No. Quantity UOM Price Per Unit TOTAL

Contract Reference Number: 5810-07 Collective Number:

SAP Contract Number: 4600009917 Change Number:1 Change Effective Date : December 7, 2007

COMMONWEALTH OF PENNSYLVANIA DEPARTMENT OF GENERAL SERVICES

HARRISBURG For: All using Agencies of the Commonwealth Subject: PHOTO IMAGING Contract Period: Effective date of May 1, 2006 thru April 30, 2008 Buyer Name: Susan L. Rojas 717-346-8187 CHANGE SUMMARY: Please note that the new phone number for account rep, Bill Shephard at DataWorks Plus is: 866 632 2780 Ext. 6713 ALL OTHER TERMS AND CONDITIONS OF THIS AGREEMENT NOT CHANGED BY THIS CHANGE NOTICE REMAIN AS ORGINALLY WRITTEN.

Contract Reference Number: 5810-07 Collective Number: CN00019677

SRM Contract Number: 4400001685 Change Number:2 Change Effective Date: December 28, 2007


HARRISBURG For: All using Agencies of the Commonwealth Subject: Dataworks Photo Imaging Networks Contract Period: Effective date of May 1, 2006 and Expiration date of April 30, 2008 Buyer Name: Susan L. Rojas 717-346-8187 CHANGE SUMMARY: Contract 4600009917 found in SAP has been terminated as of 12/28/07 and replaced with contract 4400001685 in SRM. This contract now includes the following language: OPTION TO RENEW: The Contract or any part of the Contract may be renewed for an additional one (1) year term by mutual agreement between the Commonwealth and the Contractor. Such renewals shall be limited to three (3) one year terms. ALL OTHER TERMS AND CONDITIONS OF THIS AGREEMENT NOT CHANGED BY THIS CHANGE NOTICE REMAIN AS ORGINALLY WRITTEN.


SRM/SAP Contract Number:4400001685 Change Number: 3 Change Effective Date: March 17, 2008


HARRISBURG For: All using Agencies of the Commonwealth Subject: Dataworks Photo Imaging Networks Contract Period: Beginning May 1, 2006 and Ending April 30, 2008 Commodity Specialist Name: Susan L. Rojas 717-346-8187 CHANGE SUMMARY: DataWorks Plus supplied the Commonwealth with an additional price list. See the pages following this change notice. ALL OTHER TERMS AND CONDITIONS OF THIS AGREEMENT NOT CHANGED BY THIS CHANGE NOTICE REMAIN AS ORIGINALLY WRITTEN.

728 North Pleasantburg Drive, Greenville, SC 29607 / Tel (864) 672-2780 / Fax (864) 672-2787 1

March 13, 2008 Commodity Specialist Susan Rojas Pennsylvania Department of General Services Bureau of Procurement 555 Walnut Street Forum Place, 7th Floor Harrisburg, PA 17101-1914 Dear Susan, In Reference to the Commonwealth Contract Number 4400001685 with DataWorks Plus LLC to provide Photo Imaging Devices, Imaging Device Software, Installation, System Maintenance, Miscellaneous Maintenance and Miscellaneous System Supplies, DataWorks Plus is providing the follow specifications for Items listed in the contract. Item Material/Service Description Price Per Unit 1 Photo Imaging Miscellaneous Supplies Varies 2 Photo Imaging Miscellaneous Maintenance Varies 3 Photo Imaging Device Secure Cabinet Model $ 9950 Consists of: Dell PC Workstation

1.0GB RAM 2- 80GB Drives in Mirror 250 GB Storage Hard Drive

24X CDRW/DVD Combo Drive NIC Card

Keyboard and Mouse UPS 17" LCD Flat Panel Monitor Cables as Required Canon Digital Camera + AC Adapter Power Panner (Keyboard Control) + AC Adapter RF Switch Controller for Light System Signature Pad HP Color Laser Printer Secure Cabinet Lighting System- NIST Compliant (Mounted on Secure Cabinet) 18% Gray NIST Compliant Backdrop


Item Material/Service Description Price Per Unit 4 Photo Imaging Device Open Desk Model $ 8,000

New Installation Consists of: Dell PC Workstation

1.0GB RAM 2- 80GB Drives in Mirror 250 GB Storage Hard Drive

24X CDRW/DVD Combo Drive NIC Card

Keyboard and Mouse UPS 17" LCD Flat Panel Monitor Cables as Required Canon Digital Camera + AC Adapter Power Panner (Keyboard Control) + AC Adapter RF Switch Controller for Light System Signature Pad HP Color Laser Printer Open Desk Style Cabinet (Non-Secure) Lighting System- NIST Compliant (Mounted on Secure Cabinet) 18% Gray NIST Compliant Backdrop

5 Photo Imaging Device Maintenance Standard Full CPIN System Maintenance (7/24) $ 3,775 Enhanced Life-Cycle CPIN Maintenance (7/24) $ 4,100 Includes Scheduled Replacement of PC

and Camera to Latest Current Specification based on a 5 year cycle with program initiation slated for 20% of Agency units scheduled in first year, 20% of Agency Units scheduled in second year, 20% of Agency Units in third year, 20% of Agency Units scheduled in fourth year and the last 20% scheduled in fifth year. After first upgrade, each Agency site PC and Camera will be automatically upgraded every five years. New sites installed will be upgraded on a planned Five year cycle.


Item Material/Service Description Price Per Unit 6 Photo Imaging Device Software Units 1 & 2 $ 17,050 Units 3 to 5 $ 16,550 Software to Include: Units 6 to 10 $ 16,050

MS Windows XP Professional OS SP2 Units Above 10 $ 15,550 MS SQL Personal Edition PhotoManager Application Software- CPIN Configuration PhotoManager Photo Capture Software CPIN Capture Wizard Local Arrest DB with CPIN Server Consolidation Local Historical Arrest Database for source of Line Up Stand-ins Canon Camera Keyboard Control Software Keyboard Panner Control Software Quality Assurance Software Watch List and Watch List Notification Software and Interface Signature Capture Software Identix Livescan Demographic Interface Record Update Process Seal and Expungement Process CPIN Export Templates Local Database Back up Software Line Up Stand-In Database Excerpt (300,000 Records)

7 Photo Imaging Device Installation $ 2,500 If more information is required or if additional clarification is needed, please do not hesitate to contact me at either my direct office line, 716 652 8153 or the Toll Free number 866 632 2780, extension 6713. Sincerely,

Bill Shephard Senior Account Manager


SRM/SAP Contract Number:4400001685 Change Number: 4 Change Effective Date: March 24, 2008


HARRISBURG For: All using Agencies of the Commonwealth Subject: Dataworks Photo Imaging Networks Contract Period: Beginning May 1, 2006 and Ending April 30, 2009 Commodity Specialist Name: Susan L. Rojas 717-346-8187 CHANGE SUMMARY: DataWorks Plus LLC has changed their street address to 728 N. Pleasantburg Drive, Greenville, SC 29607-1243. Contract 4400001685, 5810-07, is hereby renewed until April 30, 2009 by mutual agreement of the supplier. ALL OTHER TERMS AND CONDITIONS OF THIS AGREEMENT NOT CHANGED BY THIS CHANGE NOTICE REMAIN AS ORIGINALLY WRITTEN.

CN00019677 (5810-07)Contract OverviewSpecial Contract Terms & ConditionsItem SheetData Works Plus LLC

Change #1Change #2Change #3Updated Pricing

Change #4

Documents

Dataworks PA Contract PhotoImaging