DataManagementPlanningDataONECommunityEngagement&OutreachWorking

Group

Whatisadatamanagementplan(DMP)?WhyprepareaDMP?ComponentsofaDMPRecommendationsforDMPcontentExampleofanNSFDMP

LessonTopics

Aftercompletingthislesson,theparticipantwillbeableto:

DefineaDMPUnderstandtheimportanceofpreparingaDMPIdentifythekeycomponentsofaDMPRecognizetheDMPelementsrequiredforanNSFproposal

CCimagebycybrarian77onFlickr

LearningObjectives

TheDataLifeCycle

PhotoAttribution:https://www.dataone.org/data-life-cycle

WhatisaDataManagementPlan?FormaldocumentOutlineswhatyouwilldowiththedataduringandafteryoucompleteyourresearchEnsuresthedataissafeforthepresentandthefuture

Savestime

Lessreorganizationlater

Increaseresearchefficiency

Ensuresyouandotherswillbeabletounderstandandusedatainfuture PhotoAttribution:CCimageCathdewonFlickrby

WhyPrepareaDMP?

EasiertopreservedataPreventsduplicationofeffortCanleadtonew,unanticipateddiscoveriesIncreasesvisibilityofresearchMakesresearchanddatamorerelevantFundingagencyrequirement

PhotoAttribution:CC0imagefromTheNounProject

WhyPrepareaDMP?,continued

1. Informationaboutdatatype&dataformat2. Metadatacontentandformat3. Policiesforaccess,sharingandre-use4. Long-termstorageandpreservation5. Rolesandresponsibilities6. Budget

PhotoAttribution:CC0imagefromTheNounProject

ComponentsofaGeneralDMP

Descriptionofdatatobeproduced

ExperimentalObservationalRaworderivedPhysicalcollectionsModelsandtheiroutputsSimulationoutputsCurriculummaterialsSoftwareImages

PhotoAttribution:CCimagebyJefferyBeallonFlickr

InformationAboutData&DataFormat

Howdatawillbeacquired

When?Where?

Howdatawillbeprocessed

SoftwareusedAlgorithmsWorkflows

PhotoAttribution:CCimagebyRyanSandridgeonFlickr

InformationAboutData&DataFormat,continued

Fileformats

JustificationNamingconventions

Qualityassurance&controlduring

samplecollection,analysis,andprocessing

PhotoAttribution:CC0imagefromTheNounProject

InformationAboutData&DataFormat,continued

InformationAboutData&DataFormat,continuedExistingdata

Ifexistingdataareused,whataretheirorigins?Willthedatabecombinedwithexistingdata?Whatistherelationshipbetweennewdataandexistingdata?

Howdatawillbemanagedinshort-term

VersioncontrolBackingupSecurity&protectionWhowillberesponsible

[

Metadatadefined:

DocumentationandreportingofdataContextualdetails:CriticalinformationaboutthedatasetInformationimportantforusingthedataDescriptionsoftemporalandspatialdetails,instruments,parameters,units,files,etc.

PhotoAttribution:CC0imagefromTheNounProject

MetadataContent&Format

Whatmetadataareneeded

Anydetailsthatmakedatameaningful

Howmetadatawillbecreatedand/orcaptured

Labnotebooks?GPSunits?Auto-savedoninstrument?

Whatformatwillbeusedforthemetadata

StandardsforcommunityJustificationforformatchosen

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MetadataContent&Format,continued

Obligationsforsharing

FundingagencyInstitutionOtherorganizationLegal

Detailsofdatasharing

Howlong?When?Howaccesscanbegained?Datacollectorrights

Ethical/privacyissueswithdatasharing

PhotoAttribution:CC0imagefromTheNounProject

PoliciesforAccess,Sharing,Reuse

Intellectualproperty&copyrightissues

Whoownsthecopyright?InstitutionalpoliciesFundingagencypoliciesEmbargosforpolitical/commercialreasons

Intendedfutureuses/usersfordata

Citation

Howshoulddatabecitedwhenused?Persistentcitation?

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PoliciesforAccess,Sharing,Reuse,continued

WhatdatawillbepreservedWherewillitbearchived

MostappropriatearchivefordataCommunitystandards

Datatransformations/formatsneededConsiderarchivepolicies

WhowillberesponsibleContactpersonforarchive

PhotoAttribution:CC0imagebySamuelZelleronUnsplash

Long-termStorage&DataManagement

Outlinetherolesandresponsibilitiesforimplementingthisdatamanagementplan.

Forexample:Whowillberesponsiblefordatamanagementandformonitoringthedatamanagementplan?Howwilladherencetothisdatamanagementplanbecheckedordemonstrated?Whatprocessisinplacefortransferringresponsibilityforthedata?Whowillhaveresponsibilityovertimefordecisionsaboutthedataoncetheoriginalpersonnelarenolongeravailable?

PhotoAttribution:ChameleonDesignontheNounProject

Rolesandresponsibilities

Anticipatedcosts

Timefordatapreparation&documentationHardware/softwarefordatapreparation&documentationPersonnelArchivecosts

HowcostswillbepaidPhotoAttribution:CC0imagefromTheNounProject

Budget

DMPTool DMPOnline

ToolsforCreatingDataManagementPlans

NSFDMPRequirementsFromGrantProposalGuidelines:

http://www.nsf.gov/pubs/policydocs/pappguide/nsf16001/gpg_2.jsp#dmp

thetypesofdata,samples,physicalcollections,software,curriculummaterials,andothermaterialstobeproducedinthecourseoftheprojectthestandardstobeusedfordataandmetadataformatandcontent(whereexistingstandardsareabsentordeemedinadequate,thisshouldbedocumentedalongwithanyproposedsolutionsorremedies)policiesforaccessandsharing,includingprovisionsforappropriateprotectionofprivacy,confidentiality,security,intellectualproperty,orotherrightsorrequirementspoliciesandprovisionsforre-use,re-distribution,andtheproductionofderivativesplansforarchivingdata,samples,andotherresearchproducts,andforpreservationofaccesstothem

NSFDMPRequirements,continuedSummarizedfromtheAward&AdministrationGuide:DisseminationandSharingofResearchResults

http://www.nsf.gov/pubs/policydocs/pappguide/nsf16001/aag_6.jsp#VID4

PromptlypublishwithappropriateauthorshipSharedata,samples,physicalcollections,andsupportingmaterialswithothers,withinareasonabletimeframeSharesoftwareandinventionsInvestigatorscankeeptheirlegalrightsovertheirintellectualproperty,buttheystillhavetomaketheirresults,data,andcollectionsavailabletoothersPolicieswillbeimplementedvia

ProposalreviewAwardnegotiationsandconditionsSupport/incentives

DMPsareanimportantpartofthedatalifecycle.Theysavetimeandeffortinthelongrun,andensurethatdataarerelevantandusefulforothers.Mostfundingagencies(allfederal*)nowrequireDMPs

MajorcomponentsofaDMP:

1. Informationaboutdatatype&dataformat2. Metadatacontentandformat3. Policiesforaccess,sharingandre-use4. Long-termstorageanddatamanagement5. Budget

PhotoAttribution:CC0imagefromTheNounProject

Summary

ResourcesUniversityofVirginiaLibrary.AccessedJune24,2015athttp://data.library.virginia.edu/data-management/plan/.DigitalCurationCentreAccessedJune26,2015athttp://www.dcc.ac.uk/resources/data-management-plans.OregonStateUniversityLibrary.AccessedJune27,2015athttp://guides.library.oregonstate.edu/dmp/policies.NSFGrantProposalGuidelines.AccessedJune26,2015athttp://www.nsf.gov/pubs/policydocs/pappguide/nsf16001/gpg_2.jsp#dmp.Inter-UniversityConsortiumforPoliticalandSocialResearch.AccessedJune26,2015athttp://www.icpsr.umich.edu/icpsrweb/ICPSR/dmp/index.jsp.DataONE.AccessedJune26,2015athttps://www.dataone.org/data-management-planning.

AboutParticipateinourGitHubrepo:https://dataoneorg.github.io/dataone_lessons/

Suggestedcitation:DataONEEducationModule:DataManagement.DataONE.RetrievedNovember12,2016.FromXXXX

Copyrightlicenseinformation:Norightsreserved;youmayenhanceandreuseforyourownpurposes.WedoaskthatyouprovideappropriatecitationandattributiontoDataONE.