DataLink Alcon Edition Data Entry Tutorial PDF Format

DataLink Alcon EditionDataLink Alcon EditionData Entry TutorialData Entry Tutorial

Copyright 2009SurgiVision® Consultants, Inc. All Rights Reserved

SurgiVision® Consultants, Inc. February 10, 2009

DataLink Alcon Edition

This is a web-based program, which means that

- You do not have to install or update any software

- You do have to remember - The link to find the software: www.SurgiVision.net- Your login information (provided by SurgiVision®)

- You can access it from any up-to-date online computer Firewall and network must allow access

- You will need a HIGH SPEED Internet access to use it effectively

- Data are stored in a central server

- All transactions are logged to protect the data

- Data are encrypted with banking-level security


S iVi i ® H PSurgiVision® Home Pagewww.SurgiVision.net

The DataLink Alcon Edition sorts at the top of the list of programs p g

Click “Data Entry and Surgical Planning” to enter the program

DataLink Alcon EditionDataLink Alcon Edition Functional Requirements

• Microsoft Internet Explorer Version 6.0 or higher

If using proxy server, must enable access to http://svc.surgivision.net

Enable popups for this site p p p

• High speed internet access


Popups MUST be enabled to use this program!


Encryption Key • All data sent in DataLink use “secure socket layer” like banks

• Patient-identifying information is encrypted before being sent using your “Key”before being sent, using your Key

• These data are stored encrypted in the servers

• Patient names are not unencrypted –privacy is ensured


A summary of your data is shown on the home page



The number of patient records is shown here



This warning indicates there are records that need to be validated or corrected – until this is done, these records do not participate in the nomogram process


the nomogram process.

Language / Format SettingsLanguage / Format Settings

Your language setting for Internet Explorer determines the format for dates and decimals

Use Internet Explorer to modify your language settings.

Go to: Tools / Internet Options / General Tab / Languages


Go to: Tools / Internet Options / General Tab / Languages

Quick access to data entry reports can assist in locating patients with missing data


Making DataLink Work for You

• DataLink will SPEED your clinic, not slow it down y ,• Surgical planning is faster and more accurate

using DataLink • Enhancement rates can be significantly reduced,

saving a great deal of time • The one potential slow-down is data entry

• This can be minimized using the Summary Data E t F id d ith th d thEntry Form provided with the program under the Resources tab

• It is also available at http://AlconSummary SurgiVision nethttp://AlconSummary.SurgiVision.net


Cli k t th S D t E t FClick to open the Summary Data Entry Form


DataLink Summary Data Entry FormDataLink Summary Data Entry Form• This form captures all the

information required for th d ithe program and is designed to speed up data entry

• Complete the form as the ppatient goes through the system and “batch” enter data from the forms, NOT from the chartsfrom the charts

• Doing this avoids having to pull charts to enter data

• The form can be quickly completed as you see the patient – saving time!


Use these links to navigate within the program


Click here to add a new patient record


Add a new patient The information at the top of this form is required for all patients

Chart numbersChart numbers must be numeric (no letters)

The “Disposition” box is used to i di t ti tindicate patients that are lost to follow up

Click this box to de-clutter your patient list

This does NOT remove the patient pfrom thedatabase

Use your normal date formats (MM/DD/YYYY


(or DD/MM/YYYY) based on your browser settings

The

Add a new patient

The information at the bottom of this form is

ti l

The Asterisks (*) indicate the fields are “required” fields

optional

Use the “Add” Buttons to

t icustomize the list with your own items

ThisThis occursthroughout the program


The

Add a new patient

The information at the bottom of this form is

ti loptional

Use the “Add” Buttons to

t icustomize the list with your own items

ThisThis occursthroughout the program


Add a new patient

Once you have finished, click ,“Save Patient”

The record is NOT SAVED until you click this button!


Once the record is

Add a new patient

saved, the form appears “gray”

Click “EditPatient” to re-activate the form

After the patient has been entered, click “Add OD Preop” or “Add OSAdd OS Preop” to enter preoperative information


A summary of the patient information

Add a preoperative exam

information appears at the top of all data entry forms

All data entry forms allow for “Summary Exams” to minimize data entry requirements

Uncheck this box to enterbox to enter additional information, ifdesired



The “Cohort” box is used to categorize patients into pgroups

Leave as“General”General unless otherwiseinstructed by the surgeon



Dates can be typed in or selected from the pull-down calendar throughout the program


BSCVA stands for


“Best-Spectacle Corrected Visual Acuity” and is theand is the vision obtained after refraction

Enter theEnter the number of letters seen on the next line (or

i d thmissed on the BSCVA line) in the “BSCVA Partial” field


After you click “Save Preop” the program


p gwill display the saved information in “Gray” format

Click “Edit This Preop” to edit the saved information

You can now create a Surgical Plan or add a T fTreatment forthis eye

Or

Enter a Preop


Enter a Preop exam for the other eye

Surgical Planning

• Surgical Planning recommends nomogram adjustments to the laser programmed amounts

• Training for Surgical Planning is provided in a separate tutorial

• Surgical Planning requires considerable insight and should only be performed by surgeons!


The Treatment records how the

Add a treatment record

surgery was performed

Click “Exclude Eye from Nomogram” if the surgeon wants to keep the eye from affecting future treatments :

- This is usuallychecked if the eye experienced a complication during surgeryduring surgery

- The eye will still appear in outcomes reports


The ProgrammedAmount is the


Amount is the actual treatment entered into the laser


The ProgrammedAmount is the


Amount is the actual treatment entered into the laser

The Target is the expected resultexpected result for the patient:

- Usually 0 forsphere and cylinder

- Set the spheretarget to a myopicamount formonovision, E 1 50 DE.g., -1.50 D

Only enter the Q target if Custom-Q is used for this eye (outside the


USA)


After the target has been entered, ,click the button to “Update List of Treatment Profiles”Profiles

This loads the box with appropriate treatmenttreatment profiles for this eye



Temperature and humidity are required qfields

The temperature scale (Celsius (or Fahrenheit) is set under the Surgeon Preferences on the Homeon the Home Page


Add a postoperative exam

Postoperative records are fairly simpley p

You can enter more information byinformation by un-clicking the “Summary Exam when checked” box


Locating patient records

Click “Locate a Patient” to find savedfind saved records


Click a letter on the alphabet to find patients by last name


last name

Enter information in the search boxes to locateboxes to locate specific records

Searches are not case-sensitive

Click a column header (such as “Name” or “ID”) to sort the display

You can print the list by


clicking the “Printable List” button


Once you locate the record, click “Select” toSelect to load the patient’s data


The Advanced Search

Locating patient records – Advanced Search

option allows you to locate eyes by surgeon, gtreatment date, Outlier status, Missing gExam status, etc.

Click the plus (+) sign by(+) sign by the patients name to view detailed information


information

Th D t il d

Locating patient records – Advanced Search

The Detailed view shows information about each exam andexam and allows you to validate Outliers

Click the View button next to the patient name pto bring up the patient’s exam records


Clicking the

Reports

gReports button opens the secure outcomes reports page

The surgeon’s login is required to qview outcomes reports!


Tutorial

• This tutorial can be reviewed at any time– Click Resources / Data Entry Tutorial from the Home

page

• For additional information or assistance, contact SurgiVision® Consultants IncSurgiVision® Consultants, Inc.

– [email protected]

• Thank you for using SurgiVision® Data Link Alcon Edition!


Documents

DataLink Alcon Edition Data Entry Tutorial PDF Format