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Database Systems

Introduction toMicrosoft Access

Part 1

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Introduction• In its simplest form, Access is a

database application• It uses a relational database

management model, which means you can relate each piece of information to other pieces of information by joining them.

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Create Tables• By using wizard• By entering data• By design view

– specify field name, data type– set general attributes– set primary key

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Establish Relationships

• Click the relationships button on the toolbar

• Tables are related by matching fields.

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Types of Queries

• Select query• Update query• Append query• Delete query

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Create Queries• By using wizard

– select table, fields– Not convenient to design complex

query• By design view• By SQL view

– Input SQL sentence directly

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Microsoft Access

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Defining a New Data Base

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Naming the Data Base

FileNameOK

Change Name/Directory

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The New Data Base

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Tables

Rowor Record

Fields

General Relational Data base Table

Id Name Age Address214 Jones 25 1 New St, Malvern215

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Key Field (Indexed)

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Access Table

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Define Fields in Table

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Add The Name Field

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Select Field Type

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Set the Field’s Parameters

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Name as Primary Key

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Define the Image Field

SelectOLEObject

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Image Parameters

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Click to Save the Table

ClickYes

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Name the Table

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Table1 is now in the Database

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Select Forms

Select NewForm

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Associate Form with Table

Relate FormTo Table

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Create Form for Table1

Select FormWizard

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Select AutoForm

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New Form -Run Mode

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Close the Form

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Save the Form

SelectYes

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Name the Form

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Form is part of the Database

Form inDatabase

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Modify the Form

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Delete the Current Title

ClickThe TitleandPress Delete

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Select A in ToolBox for Title

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Properties

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Save the Change

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Run The Form

Click OpenorDouble Click The Form

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Add an Image Record

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Type in the Name

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Select ClipArt File

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Copy Butterfly to Clipboard

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Paste Butterfly to Image

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The Butterfly goes to Image

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Enter Next Record

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Insert Object

RightMouseClick

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Select Object Type

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Select Graph

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Graph

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Clip Art

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Cartoon

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Add a “Next” Button

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Name the Button

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The Button Event

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Exit Button

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Name the “Exit” Button

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The Exit Button

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End of Lecture