First Name Last Name Birthday John Smith July 3 Joseph Labella June 11 Julia Sintic May 6

Database

• A database program is a piece of software to organize and sort information. It creates an electronic list of information that can be sorted very quickly or searched for a specific name – an organized collection of information.

• A tool that allows you to organize, search and retrieve information

FILE

• In the database world, a file means a data file created by a database program.

• A group of related records.

RECORD

• A database file is made up of records. A record is the information about one person, product, or event. In an address book database, a record may contain the personal information about one person.

• A group or listing of related fields or categories.

FIELD

• Each separate piece of information in a record is called a field.

• A category of information.

FIELD TYPES

• Different fields hold different types of information. There are text, numeric, and data fields.

Sort

• A process of organizing the records in a database in a specific order, either alphabetically from A to Z or reverse from Z to A (0-9 or 9-0)

Search

• Process of choosing all records that meet a certain requirement.

Report

• A display (on the screen or printed onto paper) of the records or parts of the records of a database that satisfy a particular search or sort.

DATA

• Data is the information to be entered, organized, or searched for. Any item can be thought of as data, including students’ names, ages, birth dates, favorite subjects, etc.

VIEWING

• Most databases have two functions: form view and list view. Form view displays only one record at a time, while list view shows several records, in lists, which is helpful for comparison viewing.