Data Quality Initiative-Update

May 14, 2008

Data Quality Initiative

The eWiSACWIS Data Quality Initiative will support counties, the BMCW and the Special Needs Adoption Program to identify and correct data that is critical for performance measurement and other state and federal reporting requirements.

Numbered Memo issued in January 2008

Why the Data Quality Initiative?

Federal Child and Family Services Review (CFSR) scheduled for FFY 2009

Data will be used to measure state and county performance on the federal CFSR outcomes

Data will assess current performance and establish

improvement targets Clean data results in better outcomes and no penalties!

DQI-continued

Initial DQI outputs were sent to counties in February 2008. Data included errors included in the: AFCARS Exception Report (CM2102)Placement Correction Report (SM10A33)Re-Entry Report (SM10A24)

Counties received from DCFS case specific outputs for AFCARS only errors, Placement and AFCARS errors, and Provider errors

Next Steps

THANK YOU FOR YOUR EFFORTS!

Additional DQI outputs will be distributed the week of May 19, 2008

Data will not include AFCARS errors for Elements #18-24 (Placement data)

Data will include AFCARS Demographic errors (Race, Hispanic/Latino Ethnicity, child ever adopted, child disability)

Additional Assistance

County agencies can request assistance through Area Administration (AA) or the eWiSACWIS Program Team County Liaison. BMCW Regions can request assistance through the Program Evaluation Manager (PEM) Unit.

Additional Assistance

eWiSACWIS Help Desk- Questions from agency staff regarding how to correct specific case errors or to discuss any technical concerns are to be referred to the Help Desk. The Help Desk is the primary source of technical assistance and will coordinate with the eWiSACWIS Program Team and Research Unit to respond to agency questions.

Future Activities/Reports

Placement Related Data Additional demographic information Data obtained from the following reports:

ASFA Timeline Summary-SM10a27a ICWA Notification-SM10a28CPS Initial Assessment Timeliness-SM06a05

CPS Initial Assessment Timeliness-SM06a05Statewide Level: October-December 2007

reporting period

Completed # IA Cmpltd Screened-in Assessments Med Days Med Days Med Days % IA CompleteAssessments in 60 Days CPS Reports with Multiple to Screen-in to Assign to Approve in 60 Days CPS Reports CPS Reports IA worker IA

5326 2862 5662 290 0.15 0.31 57.88 53.74

Permanency Plan Report: SM0802-Permanency Plan Goal Summary: State Level

February 2008

Children in Children in Children in Children in Children in Children in Children in

Placement Placement Placement Placement Placement Placement Placement 0-60 Dy 2-6 M 7-12 M 13-24 M 25-36 M 37-48 M Over 49M

Total Children 593 1,414 1,234 1,491 679 389 639

No permanency plan 467 166 35 11 7 3 14No goal of record 59 435 141 37 4 3 6Adoption 0 22 47 191 161 90 85Reunification 65 748 916 981 276 96 66Transfer Guardianship 0 11 25 91 61 43 83 Placement with Relative 1 12 24 63 42 44 73Alternate Goal 1 20 46 117 128 110 312Concurrent Goal 16 287 431 815 370 215 273

Permanency Plan Report: SM0802-Permanency Plan Review/Hearing Timeliness Summary: State Level-

February 2008 Reporting Period

Children in Children in Children in Children in Children in Children in

Placement Placement Placement Placement Placement Placement 0-6 M 7-12 13-24 M 25-36 M 37-48 M Over 49 Months

Total Children 2,007 1,234 1,491 679 389 639

No Perm Plan Review 1,744 317 166 29 7 32No Perm Plan Annual ------ 890 345 89 35 45HearingPerm Plan Review Completed 263 916 688 62 5 5(Timely)Perm Plan Annual Hearing ------ 340 715 43 25 25Completed (Timely)Perm Plan Review Pending 24 34 39 15 7 20(Not Approved)Perm Plan Annual Hearing 4 12 47 10 7 14Pending (Not Approved)Perm Plan Review Completed ------ 1 637 580 319 531(Not Timely)Perm Plan Annual Hearing ------ ------ 431 547 329 569

Re-entry Follow up

Concentrated effort to improve re-entry rates

Ongoing part of Data Quality Initiative Improvement!!!!

Dashboard: May, 2007

Current Dashboard: Re-entry to Care

AFCARS Overview

Adoption and Foster Care Analysis and Reporting System Created, in part, due to concerns about the lack of national

information available Data collected is case level information on all children in foster care

for while the State child welfare agency has responsibility for placement, care or supervision and on children who are adopted under the auspices of the State’s public child welfare agency

Data required is information that would normally be collected during the course of a social worker’s assessment, planning and service provision

ACF has made proposed changes and additions to AFCARS Elements

“Why AFCARS?”

Administration for Children and Families uses AFCARS data for a number of reasons: Responding to Congressional requests for current data Responding to other Federal departments (General Accounting

Office, Office of Management and Budget, Office of Inspector General)

Short and long term budget projections Trend analysis Targeting areas for greater or potential technical assistance

efforts Determining and assessing outcomes for children and families

More “Why AFCARS?”

Adoption Incentives Program Child Welfare Outcomes Reports Child and Family Services Reviews Title IV-E Eligibility Reviews Allotment of funds in the Chafee Foster Care

Independence Program (CFCIP)

States are required to submit data semi-annually November (April-September) May (October-March)

A Sampling of Wisconsin AFCARS data (2008A)

Foster Care Element #05: Date of Most Recent Periodic Review

Frequency Percentage Cumulative Pct 2002 5 0.05 0.05

2003 28 0.28 0.33 2004 25 0.25 0.57 2005 50 0.50 1.07 2006 141 1.40 2.47 2007 3787 37.51 39.97 2008 2714 26.88 66.85 Not Reported 3347 33.15 Reported 6750 66.85Total: 10097

Disability

Foster Care Element #10: DisabilitiesFrequency Percentage Cumulative Pct

Yes 1768 17.51 17.51No 7311 72.41 89.92

Not Yet Determined 616 6.10 96.02

Not Reported 402 3.98Reported 9695 96.02

Total: 10097

Foster Care Elements

Foster Care Element #18:

Date of First Removal from Home:

Not Reported: 90

Foster Care Element #21:

Date of Latest Removal from Home

Not Reported 98

Foster Care Element #41:

Current Placement Setting

Not Reported 52

AFCARS Data Comparison

What were the 5 most frequent outcomes for the children exiting foster care during

Federal State

FFY CY

Reunification with Parent(s) or Primary Caretaker(s) 53% 65%

Living with Other Relative(s) 11% 4%

Adoption 17% 12%

Emancipation 9% 8%

Guardianship 5% 7%

Entries by Age Comparison

Entries by Age 2006

National (FFY) State (CY)

0-4 years old 38.76% 32.48%

5-11 years old 27.10% 22.72%

12-15 years old 22.61% 29.81%

16+ years old 11.48% 14.87%

Discharge by Age Comparison

Discharge by Age 2006

National (FFY) State (CY)

0-4 years old 30.26% 21.57%

5-11 years old 28.45% 21.19%

12-15 years old 17.66% 26.86%

16+ years old 23.61% 30.35%

Out-of-Home Care Statistics

DCFS will be developing an annual Wisconsin Children in Out-of-Home Care publication

Anticipated release of data for Calendar Year 2007 in the Fall of 2008

OHC Stats-2006

Total Number of Children in Out-of-Home Care

On December 31, 2000 – 200611,598

10,619

7,2837,6247,671

7,926

9,393

7,000

8,000

9,000

10,000

11,000

12,000

2000 2001 2002 2003 2004 2005 2006

To

tal

Count and Percentage of Total Children in Out-of-Home Care By Race On December 31, 2006

CY 2006

African American -

Black2,79838%

Asian - Native Hawaiian -

Other Pacific Islander

901%

Unable to Determine or Not Specified

1652%

American Indian -

Alaskan Native3264%

Caucasian - White3,90455%

Count and Percentage of Children in Out-of-Home Care with a Disability Determination on December 31, 2006

Not Specified

961%

No5,24573%

Not Yet Determined

4556%

Yes1,48720%

Entries by Child Age Range, CY 2006 Entries 2006

862

1,734

1,317

1,883

0 500 1,000 1,500 2,000

16-18

12-15

05-11

00-04

Child

Age

Ran

ge

Child Count

Initial Placement Settings, CY 2006

Initial placement settings

Group Setting1,29122%

Secured Facility

89315%

Family Foster Home

Setting3,59963%

5 Most Frequent Discharge Reasons

for CY 2006 Discharge reasons

Adoption72412%

Reached Age of Majority

4888%

Other Discharge

2494%

Living with Relatives

2204%

Guardianship4267%

Reunification with Primary

Caretaker4,10965%

Children Discharged from Out-Of-Home Care during CY 2006 by Age Range

Discharge by age range

1,677

1,484

1,171

1,192

0 1000 2000

16 - 18

12 - 15

05 - 11

00 - 04

Child

Age

Ran

ge

Contact Information

David Sorenson

Office of Program Evaluation and Planning

david.sorenson@dhfs.wisconsin.gov

608-261-8896