Data: Past, Present, & FutureSchool Facilities & Organization Citizens Advisory Panel Meeting

February 10, 2016

Office of Superintendent of Public InstructionInformation and Condition of Schools Implementation Plan

Six Year Implementation PlanDate: January 2015 YEAR 1  YEAR 2 YEAR 3 YEAR 4 YEAR 5  YEAR 6 

Fiscal Year 2010 2011 2012 2013 2014 2015 2016 2017

Project Timeline

Legislative Actions JLARC Final ReportLegislature appropriates $250,000 for system 

development.

  Legislature provides $1,337,000 for study and survey grants, and completing K‐12 inventory and assessments.

Legislature provides $1,340,000 for study and survey grants, and completing K‐12 inventory and 

assessments.

System Development

DSHS interagency agreement;  staffing; 

design starts;  alignment with EDS.

Design continues; development starts; VAX and WASPC data 

loadedICOS System Maintenance and PDM 

DevelopmentICOS System Development and 

MaintenanceICOS System Development and 

MaintenanceICOS production goes live with school districts loading data

User InteractionPilot school districts;  

Training begin.

school districts begin loading data;  consultant data loading begins and continues through various means including:  Study 

and survey grants; Asset Preservation Program 

compliance; district voluntary data entry 

School districts with consultant data loading through FEMA grants;  Specialized consultant trainings begin for industry 

standard data.

Districts continue to update inventory and condition data.

Districts continue to update inventory and condition data.

Milestones

System design completed.

Development complete.  WASPC and VAX data migration 

completed.

Estimated 43% data collection 

complete

System development begins. School districts have access and entering data.

1st Annual School Facility Survey Completed 

Data  loaded from VAX and WASPC

Data Collection (Study and Survey Grants)

System Design and  Development

Data Collection (Districts without SCAP Projects)

Present DataInformation & Condition of Schools (ICOS)

ICOS

SCAP

K-3 Class-Size

Reduction

APPPDM

Inventory &

Condition

Inventory and Condition

Data tracked in the Inventory and Condition module

Facility site information.

GIS mapping, pinpointing the main entrance of a school facility. (This also ties into PDM.)

District building inventory.

Condition rating.

Facility enrollments.

Asset Preservation Program(APP)

3 key components of APP

Commitment from the school board of directors to implement best practices of school building maintenance.

Implementing a plan that is proactive, predictive, or preventative for maintaining a facility over its 30-year expected life cycle.

Annual building condition assessment and a report detailing the result of that assessment to the school board of directors and OSPI.

Pre-Disaster Mitigation (PDM)

Components of PDM

GIS Location Information

Mapping a districts location by latitude and longitude in ICOS assists with determining which natural hazards a district is at risk for.

Reports

In-depth evaluation of potential hazards for each facility. These reports are used to create their pre-disaster plan to submit to EMD.

K-3 Classroom Data & Usage Information

As a result of the K-3 Class-Size Reduction Grant Program:

Classroom usage has been collected, resulting in a deeper level of information.

Student enrollments are being tracked.

School Construction Assistance Program (SCAP)

In addition to ICOS, other data collected includes:

Past and current data tables 2015 | 2014 | 2013 | 2012 | 2011 | 2010

2016 (Preliminary) construction projects qualified for future state funding assistance.

Past and current projects

Future Data

SCAP Facilities Other

D-Forms Expansion of PDM BCA Changes Trigger WASPC

Study & Survey Pivot Tables/Reporting Conversion of Silverlight

Bond/Levy Planning