Data Management Seminar, 8-11th July 2008, Hamburg

WinW3S – WinW3S – Listing & Sampling Listing & Sampling

Teachers Teachers

Data Management Seminar, 8-11th July 2008, Hamburg2

In the In the SchoolSchools:s:

ListingTeachersListing

Teachers

School Coordinators complete their Teacher Listing FormInformation on the Teachers from the tested grade

– Teacher name (or numerical ID)– Birth date (month & year) [optional]

– Gender [optional]Sample Teacher with Certainty

– optional– Can be used for CCE teachers– will increase the teacher sample

Listing Teachers

Data Management Seminar, 8-11th July 2008, Hamburg3

TrackingTeachers

Enter information from the Teacher Listing Forms (in teacher editor)Perform teacher samplingProduce the Teacher Tracking Forms and the Teacher LabelsSend all materials to the schools

TrackingTeachers

Tracking Teachers

At the National At the National Center:Center:

Data Management Seminar, 8-11th July 2008, Hamburg4

Select the desired school in the “Tree View”Select “Edit...” in the “Teachers” menuSelect “Add”Record the teachers from the tested grade:– Teacher name– Questionnaire Mode– Month and Year of Birth – Gender

Select „Add“ or “Close”

Enter Data – Teacher Editor (S)

“Teachers” Menu

Data Management Seminar, 8-11th July 2008, Hamburg5

WinW3s allows you to import Teacher’s basic information from MS Excel files instead of entering this data manuallyMS Excel file to be imported needs to have a predefined structureMS Excel template can be found here: <project path>\WinW3s\ICCS\MICS09_1\Import\Teacher_SchoolID.xlsImport process consists of the following steps:– Create and rename one MS Excel file per school– Enter the teacher basic information into the MS Excel file– Import the data for one or more schools into WinW3S

Import teacher data from MS Excel

Data Management Seminar, 8-11th July 2008, Hamburg6

Create and rename one MS Excel file per school

Open the teacher templateRename worksheet according to the IDSCHOOLSave Template as Teacher_<IDSCHOOL>.xls

Import teacher data from MS Excel

Data Management Seminar, 8-11th July 2008, Hamburg7

Enter teacher basic information

Complete teacher data (before teacher sampling)

Use defined codes and validation rules (inserted as comment)

Import teacher data from MS Excel

Data Management Seminar, 8-11th July 2008, Hamburg8

“Tools” Menu

Select “Import Teachers and Students” in the “Tools” menuSelect “Import Teachers” Select the school you wish to importBrowse to and select the MS Excel fileSelect “Import”

Import teacher data from MS Excel

Import data into WinW3S

Data Management Seminar, 8-11th July 2008, Hamburg9

Import data into WinW3S

Data is automatically validated during importImport will be aborted if there are invalid codes in the MS Excel fileNumber of teachers in MS Excel must match with number of teachers in WinW3SLog file shows if import was successful

Import teacher data from MS Excel

Data Management Seminar, 8-11th July 2008, Hamburg10

Teacher Sampling

Select „Perform Teacher Sampling“ from „Teacher“ menuTeacher IDs (IDTEACH) will be assigned.Teacher Sampling has now been completed. Background color will change to blue after sampling.

Data Management Seminar, 8-11th July 2008, Hamburg11

Teacher Tracking Form“Schools” Menu

Select “Forms and Labels” in the “Schools” menu

Select all the Teachers, or only those selected in “List View”Select “Teacher Tracking Form”Select “Save to PDF” and “Preview” to viewSelect “Output”

Data Management Seminar, 8-11th July 2008, Hamburg12

Teacher and School Labels“Schools” Menu

Select “Teacher Labels” and „School Labels“Choose the correct label sizeSelect “Save to PDF” and “Preview” to viewSelect “Output”

Data Management Seminar, 8-11th July 2008, Hamburg13

Labels for…School questionnaires

Teacher questionnaires and cover letters for on-line participants

Send all test materials including labeled test instruments, cover letters and Tracking Forms to all participating schools!

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School Coordinators...Give out questionnaires to the teachers and school principalsRecord participation in the Teacher Tracking FormsParticipation of on-line teachers and on-line schools should be communicated from National Center to School Coordinator every now and then

TESTTESTIn the In the

SchoolSchools:s:

Survey Administration

Data Management Seminar, 8-11th July 2008, Hamburg15

TrackingSchools

TESTTESTListing Students

&Teachers

Listing Students

&Teachers

TrackingStudents

&Teachers

TrackingStudents

&Teachers

TrackingClassesTrackingClasses

ListingClassesListingClasses

Within-School Sampling

At the National At the National Center:Center:

In the In the SchoolSchools:s:

TrackingSchools

Data Management Seminar, 8-11th July 2008, Hamburg16

Within-SchoolSampling

Within-School Sampling

Data Management Seminar, 8-11th July 2008, Hamburg17

Within-SchoolSampling

Within-School Sampling

Data Management Seminar, 8-11th July 2008, Hamburg18

Within-SchoolSampling

Within-School Sampling

Data Management Seminar, 8-11th July 2008, Hamburg19

SamplingSchools

Data EntryWithin-School

Sampling

Within-School Sampling

Data Management Seminar, 8-11th July 2008, Hamburg20

SamplingSchools

Data EntryWithin-School

Sampling

Within-School Sampling

Data Management Seminar, 8-11th July 2008, Hamburg21

SamplingSchools

Data EntryWithin-School

Sampling

Within-School Sampling

Data Management Seminar, 8-11th July 2008, Hamburg22

Thank you!Thank you!

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Hands-On Training

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TrackingStudentsTeachers

Open the WinW3S databaseIf you did not complete the previous task, open LEVEL2.MDBEnter information from the Teacher Listing Forms

J̶ Manually (school 1001)J̶ Import from MS Excel (school

2002)In your folder, under tab 4Sample TeachersProduce the Teacher Tracking Forms and the Teacher LabelsProduce the School LabelsSend all materials to the schools

TrackingTeachers

At the National At the National Center:Center:

Hands-On Training

20 min