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Data Gaps…Patching the Potholes in Family Engagement
November 6, 2013 Region V Head Start Conference
Facilitators:
Dayvenia Chesney, Chief Operating Officer Scott Siegfried, Director of Quality & Program Outcomes Hope Cypryla, Quality & Program Outcomes Coordinator
Attendees: Region V Head Start Conference Attendees
Workshop Learning Objectives:
Using discussion and video, participants will recognize the paradigm shift from parent involvement to family engagement
Through an interactive process, participants will evaluate and align current systems to the Family Engagement Outcomes
Participants will describe their capacity to quantify services
Participants will increase their awareness of the cultural implications of data driven systems
Using an EXCEL and ACCESS demonstration, conference attendees will gain appreciation for technology in the aggregation of data
Through discussion and slides, participants will see the relationship to child outcomes in a comprehensive and integrated two-generational approach
Agenda:
Welcome/Introductions
o Who’s in the room?
o MVCDC Organizational Chart
o Learning Objectives
State Systems‐Race to the Top
o Evolution from Parent Involvement to Family
Engagement
o Video‐Joel Barker, Paradigm Shift
o Relationship‐Based Competencies
Mapping practices to the Family Engagement
Outcomes
o Shifting from quantity to quality
o Monitoring Matrix
o EXCEL/ACCESS
o Child File Review Form
o Reporting
Connecting the Dots
o Exploring possible linkages
o Documenting relationships
Data Gaps Patching the Potholes in Family Engagement
Dayvenia Chesney Scott Siegfried Hope Cypryla
Chief Operating Officer
Dir. of Quality & Program Outcomes
Quality & Program Outcomes Coord.
Who’s in the room?
Board of Trustees
Policy Council
President/CEO
Chief Financial Officer
Director of Quality & Program Outcomes
Director of Human
Resources
Chief Operating Officer
Director of Early Childhood Education
Director of Family & Community
Services
Director of Health & Nutrition
Director of Mental Health
Operation Managers
Education Support
Supervisors
Family & Community Partnership Supervisors
Total Enrollment 2283
Centers 27
MVCDC Classrooms 93
Public School Preschool Classrooms 7
Partnership Classrooms 19
Total Classrooms 119
Home Base Children 187
Early Head Start Children 388
Family Child Care Providers 4
MVCDC Demographics
Before Sequestration
$ 24,136,452
3 Counties
98 Classrooms
2809 Children
490 Staff
32 Partners
After Sequestration
$ 22,879,781
3 Counties
100 Classrooms
2671 Children
490 Staff
20 Partners
Small Group Activity
Objectives
Evaluate and Align current systems to the Family Engagement Framework
Measure the impact of services co-created in trusting relationships
Demonstrate the relationship to child outcomes in a comprehensive and integrated two-generational approach
Paradigm Shift
Parent
Involvement
Family
Engagement
Family Engagement as Parent Involvement 2.0
Parent Involvement refers to parent participation in the systems and activities of Head Start in ways that support them as the primary educators, nurturers and advocates for individual children and for all children enrolled in the program. Parent Involvement refers to opportunities for parent participation in a variety of program activities that support child and adult development including policy and program decision making.
Family Engagement refers to ongoing, goal-directed relationships between staff and families that are mutual, culturally responsive, and that support what is best for children and families both individually and collectively. Staff and families share responsibility for the learning and development of children, the progress toward outcomes for children and families AND for parent involvement in the program. Parent Involvement is part of the larger construct of Family Engagement.
Star Rating System
Family Engagement section
Ohio Race to the Top
Commitment Makes a Difference
Federal Tools
MVCDC Mission
We are dedicated to providing comprehensive services
through focused work with children and innovative
partnerships with families and communities to
strengthen them in reaching their fullest potential.
MVCDC Vision Statement
MVCDC achieves our mission by providing quality environments and experiences that support active learning, which empowers individuals to seize opportunities for improving their conditions in life.
We will promote life-long learning by serving as mentors and coaches for the children and parents we serve, as well as for each other.
We will provide leadership for quality programming in all areas and be advocates for children and their families.
We will be an employer of choice, employing qualified and diverse staff who demonstrate a strong commitment to professional development.
We will achieve financial flexibility by pursuing alternative sources of funding.
We will develop, in partnership with other community providers, creative initiatives to meet the ever-changing needs of the communities we serve.
MVCDC embraces the spirit of excellence in our work with children, families and the communities we serve.
MVCDC Values
MVCDC promotes learning for children, families, employees, partners, funders and the community through our commitment to:
QUALITY; setting and achieving high expectations and goals for service excellence,
HONESTY; openness and trust in all relationships and actions,
COMMUNICATION; effectively sharing information, skills and expertise,
TEAMWORK; achieving goals through cooperation,
CREATIVITY; the ability to generate new ideas and solutions,
RESPECT; treating individuals with dignity and acknowledging the contributions they make,
DIVERSITY; using an active participatory approach that embraces change, respects the variety of experiences, and values differences.
As a reform strategy, MVCDC believes that family
engagement is systemic, integrated and sustained.
Systemic family engagement is purposefully designed as a
core component of educational goals such as school
readiness, student achievement, and long term success.
Integrated family engagement is embedded into activities
and processes designed to meet these goals, including
training and professional development, teaching, learning,
community collaboration and the use of data for continuous
improvement and accountability. Sustainable family
engagement operates with adequate resources including
public-private partnerships, to ensure meaningful and
effective strategies that have the power to impact student
learning and achievement.
Family Engagement Definition
Family engagement at Miami Valley Child Development
Centers, Inc. is a shared responsibility of families,
schools and communities for student learning and
achievement; it is continuous from birth to young
adulthood; and it occurs across multiple settings where
children and families learn. A primary indicator for
successful family engagement is based on the
relationship or rapport that is built with the family.
Small Group Activity
Getting to Quality is not easy…
FCP File Review Checklist
18 months and counting
Experience and Expertise
Systems crucial for consistency
Making Connections
Child ID #
Conscious Parenting
Attendance
Health Screenings & Follow-
up
FAPA Goals
Set/Met
Goals Set/Met
Conscious Parenting
Attendance
Family Engagement
Family Assessments
School Readiness
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Conscious
Parenting
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Billy
JoyJohn
Chuck
Dana
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FAPA Goals
Set/Met
Sally
Billy
Joy
John
Chuck
Dana
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Health Screenings &
Follow-up
Sally
Billy
Joy
John
Chuck
Dana
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Attendance
Sally
Billy
Joy
John
Chuck
Dana
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Conscious
Parenting
Sally
Billy
JoyJohn
Chuck
Dana
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FAPA Goals
Set/Met
Sally
Billy
Joy
John
Chuck
Dana
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Health Screenings &
Follow-up
Sally
Billy
Joy
John
Chuck
Dana
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Attendance
Sally
Billy
JoyJohn
Chuck
Dana
Resources
Center on the Developing Child – Harvard University http://developingchild.harvard.edu/
Ounce of Prevention video: http://www.youtube.com/watch?v=GbSp88PBe9E
Family Engagement video: http://www.youtube.com/watch?v=gwEPv2ob_QI
Learning Leaders: http://www.learningleaders.org/about/
Woven Traditions: http://www.didyouknowpublishing.com/woventraditions.html#wtlogo
Conscious Parenting: http://consciousdiscipline.com/
NCQTL: http://eclkc.ohs.acf.hhs.gov/hslc/tta-system/teaching
NCPFCE: http://eclkc.ohs.acf.hhs.gov/hslc/tta-system/family/center
Dayvenia Chesney
937.226.5664 ext.201
Scott Siegfried
937.226.5664 ext.211
Hope Cypryla
937.226.5664 ext.350
To contact us:
Reshaping our language…
1. What do we want to accomplish?
2. How will we measure this?
3. What data do we need? (Balance between easy to measure and
meaningfulness; quality versus quantity issues)
4. Who will collect this data? (Who, when, how, what, and why)
5. How will we use this data to inform our practice?
Reshaping our behavior…
1. Holding ourselves accountable for program goals and objectives
2. Celebrating successes and focusing on areas needing attention
3. Putting children and families first
4. Identifying patterns and trends and intentionally designing plans to impact
the trajectory of growth
Integration possibilities….
1. Strategic planning
2. Community Assessment
3. Self Assessment
4. Annual Report
5. Risk Assessment
Moving Towards a Culture Embracing Outcomes
