Data Entry PEI Outcomes Measures Application

Data EntryPEI Outcomes Measures Application

John J. FlynnOdre MillerLAC - DMH, MHSA Implementation UnitBarbara FilkinsWRMA

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Learning Objectives

Learn about PEI Outcomes history & purpose Discuss how to organize and check PEI

Outcome questionnaire scores from Clinicians

Learn how to enter those scores in the PEI OMA computer application

Learn how to spot and fix problems with PEI Outcome Measures Data

But first -- a word about handouts…


The What and Why of PEI Outcomes Outcomes are basically Questionnaires to

help us understand what’s effective

State Mandated: we receive funds from the MHSA, so we need to provide Outcomes

Outcomes: History

Wraparound FSP (2010)Wraparound FSP (2010)

Full Service Partnership (2006)Full Service Partnership (2006)Specialized Foster Care (2007-2010)Specialized Foster Care (2007-2010)Field Capable Clinical Services (2009)Field Capable Clinical Services (2009)

Prevention and Early Intervention or PEI (2011)Prevention and Early Intervention or PEI (2011)



The What and Why of PEI Outcomes Your clinicians are being trained in collecting

Outcomes for a variety of different Evidence Based Practices

DMH has built you a custom application to do Data Entry: the PEI Outcome Measures Application

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What are PEI Outcome Measures?

COMPLICATED! It’s up to us to sort them out!


The PEI Roadmap…

May 22, 2011 v.12 7


As if this weren’t complicated enough…

SOME EBP’s are not currently entered into the PEI OMA…we are ADDING them to the PEI OMA software

Managing and Adapting Practice (MAP) Triple Positive Parenting (Triple P) Trauma-Focused CBT (TF-CBT)


“How are we going to organize this, Team?”

Make sure you know what questionnaires you’ll be getting, what the schedule is, and what the workflow is!


PEI Outcome Workflow


Working on Outcomes with Clinicians…


Dates and Deadlines: The Treatment Cycle


Rules about Dates…21 Day Window Pre’s are done

within 21 days of the first EBP Session (7 before to 14 after)

Updates can be done any time

Post’s are done within 21 days of the last EBP Session (7 before to 14 after)


Rules about Dates…Birthday! The Questionnaires

that the clinician will use depends on the client’s AGE at the time of the FIRST EBP SESSION.

The system will calculate the client’s age based on their age in the Integrated System at the time of the first EBP Session.

Clinicians use the same set of Questionnaires throughout the treatment, even if the client has a birthday.


What will the data you get look like?

It depends!


What will the data you get look like?

Many providers are using spreadsheets like these to communicate scores from questionnaires…


Sorting: what have I got here?


Sorting…what problems have I got here?


Sorting…what problems have I got here?

My Client here is 16 years of age…


What if the clinician is unable to collect a questionnaire?


What do you do when you find those mistakes? Do you fix them?


And now…the PEI Outcome Application…

The HAPPY PATH version…


And now…the Rocky Road…. Careful! Errors on

Sheets Bad Scores! Missing

Information!


Data Entry Training: Happy Path Sample Data on correct Worksheets Data’s already sorted Sample Client ID’s for everyone Training Environment:

http://clsxtrainweb/PEIOutcomeMeasures Login as User Name: jflynn Password is: data


Avoiding Data Entry Errors


Questions or Additional Information

Outcomes Project Website http://dmhoma.pbworks.com

PEI Outcomes e-mail address [email protected]

E-group for PEI Outcome Measures Application Alerts. [email protected]

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Finally… HELP DESK: 213-351-1335

Issue Description, Provider #, Focus of Treatment, EBP and Client ID

Help Desk will triage your call…Odre is our point man for PEI OMA

The OMA is getting updated! Now a couple more things for you…

Let’s review the Data Entry Checklist Please help us with our Training Evaluation

Documents

Data Entry PEI Outcomes Measures Application