DATA COLLECTION RESOURCES

Rural Communities Opioid Response Program (RCORP)

Implementation and MAT Expansion Grantees

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Submitting Questions and Comments

• Submit questions by using the Chat feature. To open your Chat window, click the Chat icon on the bottom center of your Zoom window.

• If you experience any technical issues during the webinar, please message us through the chat feature or email RCORP-TA@jbsinternational.com.

Welcome & Introduction

Presenters• Fraser Byrne, HRSA Project Officer and Program Coordinator for

RCORP-Evaluation

• Dr. Kathleen Meyers, JBS International Project Director for RCORP-Evaluation

Audience • Audience is RCORP-Implementation and RCORP-MAT Expansion

grantees.

• Planning grantees are welcome to attend but measures and guidance may not apply.

Q&A• This webinar will be recorded.

• Questions will be answered after the webinar, and FAQs will be distributed to all grantees.

• Please submit questions in the webinar chat feature or email them to ruralopioidresponse@hrsa.gov.

What We’ll Cover

1. Review Performance Improvement Measurement System (PIMS) data collection

2. Introduce new resources developed to help you with PIMS data collection and reporting:• Guidance Document• Consortium Data Collection Workbook

3. Provide examples of how to use these documents

PIMS Data Collection

• Biannual reporting is required for all RCORP grantees.

• PIMS is accessed through HRSA’s Electronic Handbook (EHB). The lead applicant is responsible for reporting data on behalf of consortium.

• Implementation and MAT Expansion grantees reporting cycles for Year 1:

1. PIMS Report due March 31, 2020 • Data entry in PIMS opens March 1

• Reporting period #1: September 1, 2019–February 29, 2020

2. PIMS Report due September 30, 2020• Data entry in PIMS opens September 1

• Reporting period #2: March 1, 2020–August 31, 2020

• HRSA and JBS Evaluation teams will review PIMS data.

HRSA/JBS-Developed Data Collection Resources

• Identify the intent and purpose of the RCORP measures

• Increase knowledge of potential data sources for individual measures

• Facilitate standardized reporting within and between members and over time

• Reduce stress (hopefully!) associated with data collection and reporting

Grantee Data Collection Resource DocumentCreated specifically for RCORP-Implementation and RCORP-MAT Expansion grantees, includes:

• General data collection and reporting tips

• Key terms: definitions and examples

• All RCORP measures you will report in PIMS • The RCORP measures were approved by OMB.

• Resources include all measures that are shared by Implementation and MAT Expansion grantees.

• This webinar includes three examples.

• How to access PIMS in EHBs: screenshots and steps

• An accompanying Consortium Data Collection Workbook to help grantees collect data from consortium members

Data Collection and Reporting Tips

• Be consistent in the way you report data and the sources you use

• Gather the data/information from your consortium partners regularly throughout the reporting period

• Adhere to local, state, and federal laws and regulations regarding data privacy and storage

• Note the scope for each question (e.g., “within your project’s service area” or “within your consortium”)

• Gather points of contact for the various entities you will need to connect with to provide the service area-wide data and information

Guidance Document

Section Name

Measure• The measure name as you will be reporting it in

PIMS

Guidance•Delineation of what is and is not included in the

data to be reported (e.g., include all manners of death such as accidental, intentional, undetermined)

Select Term Definitions•Definitions of selected key terms used in this

measure (as needed)

Guidance Document

Section Name (Continued)

Purpose

• Icons indicate the purpose of collecting each measure:

• Surveillance*

•Numerical Scale

• Initiative and Program Improvement

• Performance and Impact

*HRSA does not expect to see change on these measures at each data collection interval.

Guidance Document

Section Name (Continued)

Potential Data Sources

1. Suggestions of where to find the data to report

2. Will update as more sources are identified

3. Send any additional helpful sources you have found

Example #1

Service Area Population

Example #1

Section Name: Service Area Population

MeasureTotal population in the project’s service area

GuidancePlease report the total number of individuals living in your project’s service area.

This should be a numerical value, aggregated (summed) across counties, towns, census tracts, etc. that are in your service area.

County-level data should be used when the entire county is in your project’s service area. If only a portion of the county is in your service area, please use data for the Zip codes or rural census tract(s) in your RCORP project’s service area when available.

Example #1

Section Name: Service Area Population

PurposeNumerical Scale

Potential Data Sources

1. U.S. Census Bureau and the American Community Survey data from the “Community Facts” section of the Fact Finder website (https://factfinder.census.gov/faces/nav/jsf/pages/index.xhtml)

2. City, town, county, and Zip code population totals

3. State-specific data sets for population estimates: • Example 1: Texas Demographic Center• Example 2: State Demography Office, Colorado

Example #2

Section Name: Fatal Opioid Overdoses

Example #2

Section Name: Fatal Opioid Overdoses

Measure

Number of fatal opioid overdoses in the project’s service area

Guidance

Please report the total number of fatal overdoses from opioid poisoning in your project’s service area.

Include cases where opioids are the underlying or contributing cause of death including when other drugs are listed.

Example #2

Section Name: Fatal Opioid Overdoses

Guidance (Continued)

Include all manners of death (e.g., accidental, intentional, undetermined).

Include all types of opioids (e.g., heroin; synthetic opioids such as fentanyl; prescription pain relievers such as oxycodone, hydrocodone, codeine, morphine).

To avoid duplicate counts of the same individuals, check for overlaps in reporting and select non-overlapping sources. For example, if all county coroner reports are included in a centralized state-level reporting system by county, only include the data from the centralized reporting system by county.

Example #2

Section Name: Fatal Opioid Overdoses

PurposeSurveillancePerformance and Impact

Potential Data Sources

1. Local coroner reports

2. State or local health departments

3. Some state opioid dashboards

4. County Health Ranking & Roadmaps; for latest data sets from 2017—all causes, visit https://www.countyhealthrankings.org/explore-health-rankings/measures-data-sources/county-health-rankings-model/health-factors/health-behaviors/alcohol-drug-use/drug-overdose-deaths

Example #2

Section Name: Fatal Opioid Overdose

Potential Data Sources (Continued)

5. Centers for Disease Control and Prevention Provisional Drug Overdose Death Counts and Rates by County, January 2018–December 2018 https://www.cdc.gov/nchs/health_policy/mortality.htm.

6. Statewide injury prevention and/or research centers(e.g., Kentucky Injury Prevention and Resource Center http://www.mc.uky.edu/kiprc/pubs/overdose/mortality-dashboard.html)

Example #3Number of Healthcare Providers Who Have a DATA Waiver

Example #3Number of Healthcare Providers Who Have a DATA Waiver

Measure

Number of healthcare providers within the project’s service area who have a Drug Addiction Treatment Act of 2000 (DATA) waiver

GuidancePlease report the total number of healthcare providers within the service area who have a DATA waiver(commonly referred to as an X-waiver*) to prescribe buprenorphine-containing products for medication-assisted treatment (MAT).

In addition, please report the total number of healthcare providers within your consortium who have a DATA waiver.

Example #3Number of Healthcare Providers Who Have a DATA Waiver

Guidance (Continued)Include all providers with a DATA waiver regardless of whether they are seeing patients.

PurposeSurveillance

Potential Data Sources

1. Substance Abuse and Mental Health Services Administration Buprenorphine Practitioner Locator(https://www.samhsa.gov/sites/default/files/single-state-agencies-directory-08232019.pdf)

2. Prescription drug monitoring program reports

3. Pharmacy reports

Consortium Data Collection Workbook

• Facilitates data coordination and collection from consortium members

• Allows you to record data, data source, comments, and caveats so you can retrace your steps for each reporting period

• Excel formulas will aggregate data from consortium members

• It is entirely OPTIONAL—use another system if it’s working well for you!

Consortium Data Collection Workbook

Consortium Data Collection Workbook

What’s Next

Explore the RCORP Data Collection Resources!• Access the Guidance Document and Consortium Data

Collection Workbook on the new RCORP-TA Resource Portal: https://www.rcorp-ta.org/

• This link will be emailed to all grantees

• Please submit questions or forward any source ideas to ruralopioidresponse@hrsa.gov

• FAQs will be developed and posted

• Resources will be updated as new information becomes available