Darla Middle Secondary School, school policy.pdf

8/19/2019 Darla Middle Secondary School, school policy.pdf

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DDaar r l l aa MMi i d d d d l l ee SSeeccoonnd d aar r y y SScchhooool l

DDaar r l l aa GGeeoogg


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TThhiirrdd EEddiittiioonn

CONTENTS

School in GeneralSchool Background in Brief………………………………………………………...…………………………………1 Vision……………………………………..………………………………………………………………...…………...1 Mission……………………………………………………………………………………………...……...…………...1 Goals …………………………………………………………………………………………….………...…………...1 Motto………………………………………………………………………………………………...……...…………...1

Strategy………………………………………………………………………………………………………………….2 Subject to Focus………………………………………………………………………………………………………..2 Specific Goals for 2102………………………………………………………………………………………………..2

Administrative Roles and ResponsibilitiesRole of Principal………………………………………………………………………………………………………..3 Role of Vice Principal (VP1) for Pastoral Care………………………………………………………………………4 Role of Vice Principal (VP2) for Discipline and Co-curricular Activities……..………………………..……..……4


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Role of Vice Principal (VP3) for Academic Affairs……..……………………………………………………………5 Staff Secretaries………………………………………………………………………………………………………..6

Roles and Responsibilities of In charges Exam Controller…………………………………………………………………………………...……………………6 Health In charge…………………………………………………………………………………...…………………...6 Library In charge………………………………………………………………………………...……………………..7 Agriculture In charge…………………………………………………………………………………..………………7 Store In charge…………………………………………………………………………………....……………………7 Furniture In charge………………………………………………………………………….………………………….7 Laboratory In charge……………………………………………………………………………..……………………8 Scouts Master…………………………………………………………………………………………………………..8 Vocational In charge…………………………………………………………………………………………………...8 Games and Sports In charge………………………………………………………………………………………....8

Cultural In charge………………………………………………………………………………………………………9 House Masters/Mistress………………………………………………………………………………..……………..9 School Peon/Sweeper…………………………………………………………………………………………………9 Teacher on Duty…………………………………………………………………………..……………………………9 Class Teacher………………………………………………………………………...……………………………....10 School Bus……………………………………………………………………………………………...……………..10

Roles and Responsibilities of Captains School Captains……………………………………………………………………………………………...……….10

House Captains……………………………………………………………………………………………………….10 Games and Sports Captains…………………………………………………………………………..…………….11 Health Captains……………………………………………………………………………………………………….11 Prayer Captains……………………………………………………………………………………………………….11 Class Captains…………………………………………….………………………………………………………….11 Bell Captain…..……………………………………………………………………………………………………….11

Roles and Responsibilities of Committees


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Literary Committee………………………………………………………………………………………………..….12 School Discipline Committee………………………………………………………………………………………..12 School Development Fund Committee……………………………………………………………………………..12 School Disaster Management Committee……………………………………..…………………………………..13 Examination Committee……………………………………………………………………………………………...13

Roles and Responsibilities of SMB School Management Board (SMB)………………………………………………………..………………………..13 Roles and Responsibilities of SMB towards the School…………………………….………………......……….13 Roles and Responsibilities of SMB towards the Community…………………………….………......………….14 Roles and Responsibilities of SMB towards the Authority…………………………….………………...……….14

Policies Admission Policy………………………………………………………………………………………………….…..15

Admission Criteria for class PP……………………………………………………………...………………….…..15 Admission for Transferred Candidates……………………………………...……………...………………….…..16 School Development Fund Policy………………………………………………………………..…………………16 Leave Policy for Teachers & Non-Teaching Staff ………………………………………………..………………16 Leave Policy for Students ……………………………………………..……………….……………………………17 Co-curricular Policy…………………………………………………………………………………………………..18 Examination Policy……………………………………………………….…………………………………………..18 Students Support Service Policy………………………………………..…………………………………………..19 Career & Counseling Policy…………………….……………………….…………………………………………..20

Discipline Policy……………………………………………………….……………………………………………...20 Health Policy…………………………………………………………………………………………………………..21 Curriculum Implementation Policy…………………………………………………………………………………..22 Reading Policy………………………………………………………………………………………………………..22 Store Issue Policy…………………………………………………………………………………………………….23 General Rules and Regulations for Students……………………………………………………………………...23 Property Management Policy………………………………………………………………………………………..24 Book Usage Policy……………………………………………………………………………………………………25


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Discipline Policy………………………………………………………………………………………………………25 Vacation Policy…………………………………………………………………………………………..……………25

Teachers Code of Conduct and EthicsCode of Conduct and Ethics for Teachers…………………………………………………………………………26

Awards and PrizesLiterary…………………………………………………………………………………………………………………27 Best Speaker…………….……………………………………………………………………………………………27 Games and Sports……………………………………………………………………………………………………27 Cultural…………………………………………………………………………………………………………………27 Volunteerism………………………………………………..…………………………………………………………27 Councillors……………………………………………………….……………………………………………………27 Academic Excellence……………………………………………...…………………………………………………27

AnnexurePositive Discipline Policy…………………………………………………………………………………………….28

School Discipline Policy

School Discipline Committee Members:

Principal

Vice Principal (VP2) - DCA

Karma Chophel

Reena Thapa

Tshering Dema


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Roles of Discipline Committee:

Execute and take follow up actions as per the school discipline policy.

Keep record of the offence and compile the forms for future reference.

Keep the class teachers informed of the policy and to render necessary help.

Keep the office informed of the progress.

Objectives:

To create and provide a healthy and conducive teaching-learning environment and for the smooth functioning of the

school.

To maintain a healthy relationship between the students, teachers and parents.

To take appropriate actions against any disciplinary issues in the school by practicing positive disciplining techniques.

To help students develop their own self discipline.

To in help in preparing and producing quality GNH graduates.


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Positive Disciplining

Category Offences RULES CONSEQUENCES1st time 2nd time 3rd time

One (minor

disturbances

preventing

school order)

Absenteeism Do not bunk classes.

Always be punctual.

Never escape from school

activities (morning assembly,

evening prayer, SUPW,

agricultural, literary, cultural

activities, …)

Explanation and/or

counseling

Writing statement Informing parents

You are not allowed to go outof the school campus during

school hours without

permission

Explanation and/orcounseling

Writing statement Informing parents

Bullying (Refrain

from getting

involved in

bullying/ragging)

Verbal harassment Apologize and refer

to the counselor

Counseling, writing

statement and

inform parents.

Call parents and

reflecting in the

character

certificate

Physical harassment Apologize/counseling/ responsible for injury, if any/inform

parents.

Teasing Refrain from any form of

teasing

Explanation,

Apologize and

Counseling

Counseling/writing

statement

Inform and call

parents

Dressing Always come to school in

school uniform on working

days except on Saturdays.

Explanation and

advice

Counseling, inform

parents and

committee-parents

Writing statement

and record

keeping


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conference

Dressing inappropriately (hair

style, cosmetics. Jewelries,

tattoos, etc.)

Explanation and

advice

Child-committee

conference and

demand statement

Surrendering the

materials and

handover at the

end of the

academic year

Possessing/ using

of electronic

gadgets

You are not allowed to bring

and use mobile phones,

camera, I-pod etc. in the

school.

Explanation and

counseling

Inform parents and

writing statements

Surrendering the

materials/sell and

remit the money

to the SDF.

Graffiti Refrain from scribbling and

drawing obscene pictures on

the walls of toilets and the

school buildings and on the

furniture

Explanation,

Counseling and

asking them to erase

them

Writing statement

and inform parents

and bear the total

cost of the damage

Record keeping

and reflect in the

character

certificate

Discrimination Respect each other’s race,

culture, tradition, gender,

economic back ground and

performance

Counseling/writing

statement

Inform parents and

conduct parents-

committee

conference

Keep record and

reflect in the

character

certificate

Two (generaldisrespect,

defiance or

frequent and

repeated

violation of

category one)

Anti-socialactivities

Refrain from getting involvedin minor gang fights.

Counseling/writingstatement

Counseling/informparents

Keep record andreflect in the

character

certificate

Hooliganism Counseling/verbal

warning/inform

parents

Counseling/inform

parents/writing

statement

Counseling/inform

parents/writing

statement/inform

police/ record

keeping and


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reflecting in the

character

certificate

Formation of groups Counseling/verbal

warning

Counseling/inform

parents/writing

statement

Counseling/inform

parents/writing

statement/inform

police/ record

keeping and

reflecting in the

character

certificate

Defiance to

authority

No student will physically go

against the teacher or staff

Counseling and arrange for a change of school

Always respect the teachers

and staff even verbally

Apologize,

Counseling/verbal

warning/informparents

Counseling/inform

parents/writing

statement

Counseling/inform

parents/writing

statement/informpolice/ record

keeping and

reflecting in the

character

certificate

Always respect the captains Apologize/verbal

warning/inform

parents

Counseling/inform

parents/writing

statement

Counseling/inform

parents/writing

statement/ record

keeping andreflecting in the

character

certificate


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Use of verbal

threats

Always use polite language

and refrain from passing

bad/negative comments

Counseling/writing

statement

Counseling/inform

parents

Record keeping

and reflecting in

the character

certificates

You must not insult/criticize

school staff and students

Counseling/writing

statement

Counseling/inform

parents

Counseling/inform

parents/writing

statement/ record

keeping and

reflecting in the

character

certificate

Three

(violation of

school rules

and nationallaws

Substance abuse Chewing doma or branded

supari is not allowed

Counseling/ verbal

warning

Counseling/writing

statement

Record

keeping/informing

parents and

reflecting in thecertificates


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threatening

peace and

security.

You are not allowed to smoke

cigarette/chew/sniff

tobacco/drink alcohol.

Counseling/ verbal

warning/writing

statement

Counseling/writing

statement/call

parents

Record

keeping/call

parents/reflecting

in the

certificates/refer

to the

rehabilitationcentre in

consultation with

the CECD.

Always refrain from abusing

substances like sniffing

dendrite/

solvent/petrol/marijuana/can

nabis

Counseling/ verbal

warning/writing

statement

Counseling/writing

statement/call

parents

Record

keeping/call

parents/reflecting

in the

certificates/refer

to the

rehabilitation

centre in

consultation with

the CECD.

Do not indulge in vandalism Counseling/verbal

warning/inform

parents/return the

stolen item

Counseling/inform

parents/writing

statement/return

the stolen

item/bear the total

Counseling/inform

parents/writing

statement/return

the stolen

item/bear the


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cost/ inform police total cost/ inform

police/record

keeping and

reflect in the

character

certificate

Never indulge in stealing. Counseling/verbalwarning/inform

parents/return the

stolen item

Counseling/informparents/writing

statement/return

the stolen

item/bear the total

cost

Counseling/informparents/writing

statement/return

the stolen

item/bear the

total cost/record

keeping and

reflect in the

character

certificate

Always refrain from getting

involved in major gang fights.

Counseling/ writing

statement

Counseling/inform

parents

Call police.

Possession of

harmful

implements and

in the act of

endangering the

life of other

Always refrain from bringing

harmful implements like

chains, knives, matches,

fireworks, etc.

Verbal warning and

surrendering the

harmful implements

Writing

statement/call

parents

Record keeping/

call parents and

police/reflect in

the character

certificates

Sexual

harassment and

molestation

Refrain from getting

pregnant.

Call parents/counseling/explanation/hand over to

parents/inform higher authorities/allow her to continue studies

in the next academic session. If the father is from the same

school, suspend him and allow him to continue studies in the

next academic session.

Always build healthy

relationship

Counseling/verbal

warning

Counseling,

inform

Call parents, keep

record, take


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Note: Any unpredicted problems that may arise should also be guided by this policy and the positive actions against this would be

decided by the committee according to the degree of the offence.

SCHOOL IN GENERAL

School Background in Brief

Darla Middle Secondary School is located at the slopes of Darla Geog under Chukha Dzongkhag near BBPL (Bhutan

Board Products Limited). It is about 5.5 kilometers away from Thimphu- Phuentsholing highway. It serves the

educational purpose of Darla and Bongo Geogs and other sectors like BBPL, DGPC, DOR, RNR, RBP and the

surrounding communities based on the immediate needs of their children. The school is categorized as semi-urban

school. Currently the school has a total of 1058 students comprising of 547 boys and 511 girls. There are 40 regular

teachers and 4 trainees from Samtse College of Education. The school also has 19 support staff.

Vision

A model institution for transmission of knowledge and practical wisdom for individual transformation of students withhigh positive values towards achievement of eternal happiness.

Mission

School will strive to mould student with intellectual, moral, social, ethical, physical and cultural values through quality

wholesome education.

parents/writing

statement

responsibility of

any mishap


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Goals

Excel in academics

Excel in curricular activities

Excel in co-curricular activitiesExcel in extra-curricular activities

School Motto

Choosing the greener way


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Strategy

The school will provide opportunities to develop the knowledge, abilities, attitudes and skills so that students will

become responsible, caring, competent, confident persons who make a valued contribution to the society.

Subject to Focus

Make school an ideal learning centre

Provide support service to the students

Instill good human values

Develop eco-friendly school environment

Enhance school greening program

Improve the overall infrastructure

Promote and preserve the culture of the nation

Encourage to discover the students’ innate talents

Update new teaching strategies Promote sense of competition

Encourage maximum participation

Specific Goals for 2012

To infuse the values of life skills into the school system.

To infuse the values of GNH into the school system.

Improve the level of professional ethics.

To achieve minimum of 80% of the students to pass in the final exams.

To achieve 100% pass in the BCSE 2012 with a minimum of 40% of class 10 students qualifying for class XI.


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ADMINISTRATIVE ROLES AND RESPONSIBILITIES

Role of the Principal

The Principal is the chief administrator at the school and therefore is responsible for its overall management and

administration. In addition, he/she is also responsible for the following:

Provide leadership to staff and students.

Represent the authorities (MoE/Dzongkhag).

Execute managerial functions.

Build team spirit amongst the staff.

Create a sound management system that is transparent, accountable and efficient.

Develop overall school management policy.

General administration and finance.

Instructional responsibilities/taking teaching responsibilities.

Implement directives, policies and programmes of MoE and Dzongkhag.

Appraise MoE and Dzongkhag on events in the school

Orient staff to the school culture.

Assign responsibilities to the staff.

Monitor the staff, apprise them of their performances and provide support services.

Infrastructure development.

Planning, monitoring and ensuring the smooth implementation of policies and school programmes.

Communicate with the outside agencies.

Identify the staffing needs of the school.

Infuse the principles and values of GNH into the school system.

Create and maintain a safe, orderly, positive and conducive learning environment.


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Responsibilities of Vice Principals

Vice-Principal (VP1) for Pastoral Care (PC)

The VP1-PC is responsible for all religious matters pertaining to school. VP-PC is also the over all in-charge of the

Students Support Services. His range of responsibilities could include:

Preservation and promotion of religious and cultural affairs.

Observance and conduct of all religious activities in the school. Monitor and supervise all Dzongkha language teachers to ensure implementation of curriculum.

Provide assistance to the team of Dzongkha lopens.

All matters pertaining to Dzongkha language development, preservation of Bhutanese traditional values and

etiquettes and the inculcation of religious values in the students.

Ensure the cleanliness of school compound.

Member to school level monitoring team.

Undertake instructional responsibilities.

Assist the principal in the management of the school.

Ensure smooth day to day functioning of the school.

Carryout responsibilities assigned by the principal on need basis. Undertake to infuse GNH values and principles into the school system.

SDF member secretary.

SUPW coordinator.

Choethuen Tshokpa coordinator.

Work with class teachers and house teachers on student discipline.

Vice-Principal (VP2) for Discipline and Co-curricular Activities (DCA)The VP2-DCA is responsible for the general discipline of the students and is directly responsible for all co and extra-

curricular activities. Accordingly the range of responsibilities could include:

Over all in-charge for co and extra-curricular activities and student support services such as Scouts, Career,

Value & Health Education and PE.

Work in close conjunction with the various committees for the conduct and organization of activities.

Ensure timely and proper conduct of all co and extra-curricular activities.

Communicate with teachers to identify and set up support services


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Supervise and coordinate all co and extracurricular activities in conjunction with the committees and

coordinators.





Work conscientiously towards instilling good behaviours and ethics in students on a daily basis.

Carryout responsibilities assigned by the principal on need basis.

Undertake to infuse GNH values and principles into the school system

Absentee log book auditing for classes 4-10.

Coordinate SPEA.

Handle all disciplinary issues of the school.

Member of SDF committee.

Management of certificates.

Vice-Principal (VP3) for Academic Affairs (AA)

The VP3-AA is responsible for student affairs and care subject department and is directly responsible for all matters

pertaining to academics. In addition the following are some of the other responsibilities:

Work conscientiously towards instilling good behaviours and ethics in students on a daily basis.

Work with class teachers and house teachers on student discipline.

Ensure proper utilization of instructional time.

See all matters pertaining to the academic achievements of the school.



Preparation of substitution list.

Student leaves (exceeding more than three days and students requiring permission to go out of the

school campus).



Carryout responsibilities assigned by the principal on need basis.

Undertake to infuse GNH values and principles into the school system.

Member of SDF committee.


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Coordinate SBIP in the school.

Staff Secretary

The staff secretary will act as the spokesperson of the staff as well as the link between the administration and staff and

student body. In addition to this the range of responsibilities could include:

Write and maintain minutes of meeting.

Organize farewells and co-ordinate teachers’ programmes in conjunction with the refreshment

committee.

Disseminate information from office to teachers.

Help the school administration in the day to day functioning of the school.

Communicate between management team and the teachers.

Organize and arrange for meetings.

Coordinate all staff gathering.

Ensure the cleanliness and safe upkeep of the staffroom and its belongings.

Work towards instilling good behaviors and ethics in students on a daily basis as part of the School

Discipline Management team.

Roles and Responsibilities of In charges

Exam Controller

Prepare the exam timetable and arrange examination halls.

Delegate exam duties/prepare invigilation duty routine.

Print and keep the question papers under safe custody.

Explain the examination rules and regulations to the students.

Observe strict vigilance in the conduct of examinations.

Take necessary action against the use of unfair means in the exam. Ensure proper and fair conduct of examinations.

Arrange the question papers as per the timetable.

Collect, check and hand over the answer scripts to the subject teacher.

Collect and keep the evaluated answer scripts after the annual exam.

Collect the class results on time.

Maintain Examination Records.

Fill up registration forms of all external exams.

Plan and organize all the exam related activities.


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Collect from the teachers concerned question papers, preferably in soft copy, along with test blue print, model

answers and marking scheme.

Make necessary arrangements in the class rooms before the exams and rearrange them thereafter.

Prepare block plan periods and display on the notice board.

Calculate the number of working days at the end of each term so as to help the class teachers to reflect on the

progress cards.

Ensure the safety and proper maintenance of the electronic photocopier preferably by the self management of

it and not allow many hands to operate it unless with specific directives from the administration.

Health In charge

Create awareness about personal hygiene and cleanliness among the students through different activities.

Check personal hygiene of students constantly with the help of class teacher.

Maintain students’ health records.

Ensure proper sanitation within the school compound.

Study the health records of students.

Obtain the medicines from the BHU for minor illness.

Organize health related activities.

Make arrangements for the supply of iron tablets to the students.

Library In charge

Arranging and maintaining the library.

Registration of new books. Marking/numbering of registered books.

Keeping records and issuing books.

Providing clear instructions and guidance regarding the use of library.

Maintaining discipline in the library.

Collecting books from the borrowers.

Impose fine for the lost and damaged books.

Maintain record of the collection of fines.

Repair old books.


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Provide opportunity for the students to make maximum use of the library.

Agriculture In charge

Proper implementation of agricultural activities (theoretical and practical).

Procurement and distribution of seeds, fertilizer and tools.

Equal distribution of land (patch) to the houses concerned (giving the responsibilities of the patch plots to the

housemasters and house captains).

Preparation of progress reports and accounts.

Store In charge

Prepare and maintain a detailed stock register.

Receiving and issuing stationary and textbooks.

Preparing requisition forms with the help of subject teachers and the games in charges.

Ensure proper distribution of textbooks to the students.

Issue of required items to the teachers as per the approval of principal.

Arrange the books in the store properly and keep the store neat and clean.

Collect back the issued textbooks and other materials from the students at the end of the year.

Consult with principal for any matter regarding the store.

Furniture In charge

Receive and collect new furniture and record it in the register.

Identify needs and prepare and submit requisition.

Repair the old furniture with the help of vocational club.

Ensure proper distribution of furniture to the classes.

Check the stack of furniture monthly.

Laboratory In charge

Prepare and maintain a detailed stock register.

Sort out and enter all stocks and arrival from the suppliers in the stock register.

Arrange all the materials in proper order in appropriate places and label clearly for easy access.

After experiment, clean the equipment and put them in their respective places.

Arrange a dust bin in the lab to dispose wastes and broken glasses.

Arrange a first aid box in order to use in case of accidents.


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Keep the lab neat and clean.

Prepare requisition of materials.

Maintain proper discipline in the science lab.

Ensure maximum use of lab facility by the students.

Scouts Master

Introduce scouting programme in the school.

Create awareness about their roles and responsibilities among the scouts.

Plan and initiate activities for the scouts.

Inculcate positive attitude and values in scouts and act as role model.

Ensure the scouts shoulder their responsibilities effectively and play as role models for other students.

Ensure effective implementation of scouting in the school.

Collect scout member fee and maintain record.

Submit the scout fee to the DSA and BSA respectively on time.

Vocational In charge

Prepare and plan renovation works of the school infrastructure.

Maintain proper records of the renovation activities.

Monitor and supervise maintenance works.

Ensure adequate infrastructure facilities.

Work in hand with vocational club.

Games and Sports In charge

Organize games and sports activities and competitions.

Conduct physical education classes.

Take care of all games items and equipment.

Maintain proper records for all games equipments.

Encourage students to participate in games and sports.

Organize activities to teach rules and regulations of different games.

Provide equal opportunity and ensure effective use of games facilities by students.

Cultural In charge


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Organize cultural activities and competitions.

Encourage students to participate in cultural activities.

Promote our unique culture and tradition through songs and dances.

Identify talented students for future recommendation.

Inculcate cultural and religious values in students.

Form school dance group and give necessary practice.

Maintain proper record of the cultural activities carried out in the school.

Houses Masters/Mistress

Encourage team spirit among the students.

Organize all the house activities and inter-house competition

Inculcate in students the competitive spirit in competition

Be responsible for achieving the best performance by their house

Give proper guidance and instructions to the students.

Guide the students during the social work and agriculture work.

School Peon/Sweeper

Report to school before the arrival of students and teachers.

Clean the office and staff room.

Take care of all classroom keys. Take care of all the school properties.

Ensure that the classroom doors and windows are closed properly when the school closes for the day.

During the class hour, check the classroom from time to time and inform the principal if any teacher is found

absent from the class.

Guard the school at all times from robbery, vandalism and cattle.

Teachers on Duty

Take note of the responsibilities of TOD from the register.

Coordinate the assembly as per the routine and participate actively in making announcements and giving

comments about the speeches.

Record the absence of teachers seriously in the register.

Monitor and evaluate all the activities in the school for the day.

Write a report with necessary feedback about the day.

( In the absence of TOD a vice principal will coordinate the assembly.)


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Class Teacher

Maintain up-to-date bio data of students.

Maintain the classrooms neat and clean.

Take care of the classroom properties like windowpanes, furniture and electrical fittings.

Take decisions on replacing and repairing of class property if damaged by a student.

Prepare the class results and maintain the record.

Frame class rules along with the students and display them at a proper place in the class room. Inform the administration if a student remains absent consecutively for three days without information.

School Bus Driver

Always keep the bus clean.

Take care of all parts of school bus.

Be ready to reach students or staff to a desired destination.

Ensure movement order before departure to any place.

Report to the station on time.

Keep the safety of passengers as the first priority.

Roles and Responsibilities of Captains

School Captains

Ensure proper discipline of the students during all school gathering including morning assembly.

Monitor House captains and Class Captains.

Supervise the morning SUPW and other social works.

Supervise students during the preparation of any special occasions.

Report to the Teachers or Principal in case of any children found misbehaving or getting involved in any antisocial activities.

Report to the Teachers or Principal in case of any children requiring special help.

Be a social animator between teachers and students.

House Captains

Assist House Master/Mistress during all house functions.

Ensure proper discipline at all times in the respective houses.

Motivate house members to participate in house activities.


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Nominate students for inter house activities/competitions.

Develop good relationship between the house masters and members.

Ensure that all house members are present during the house activities.

Build team spirit within the house members.

Keep house members united all the times.

Maintain dress code, health and hygiene of their house members.

Ensure proper maintenance of their house garden.

Games and Sports Captains

Assist games and sports in-charges in organizing all the sports competitions/activities in the school.

Be alert while taking part in the inter schools games and sports competition.

Ensure equal opportunity to all the students.

Health Captains

Assist the school health coordinator.

Ensure proper sanitation in the school compound.

Encourage students to clean their toilets.

Organize de-worming in the school

Organize cleaning campaign in the community.

Prayer Captains

Everyday Initiate and lead morning and evening prayers in the school.

Take attendance of all students during evening prayer daily.

Keep the altar place always neat and clean.

Class Captains

Update the log book regularly.

Maintain the discipline of the class at all times.

Make sure that your class is always neat and clean.

Make sure that their class rooms are opened in time and locked as they leave for home.

If there is no teacher in the class for more than 5 minutes, it is the responsibility of monitor to inform the

concerned teacher.

Keep the chalk board clean well before the arrival of the next subject teacher.


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Bell Captain

Ring the bell on time for every activity in the school.

Follow the bell schedule provided by the school administration strictly.

Ringing of bell must be loud enough to be heard by everyone within the school compound.


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ROLES AND RESPONSIBILITIES OF COMMITTEES

Committee

School Management Team (SMT) is the highest decision making body of the school. Any serious matter arising in the

school, especially at times of urgency, will be discussed with SMT for the decision. The decision taken by the SMT on

school activities shall be put up to the staff for rectification and approval but certain decisions made by the team shall

be respected by the school. The SMT will purely work for the development of the school with full dedication. The SMT will have the power to decide any matter in absence of school heads, but the decision shall not be made for the

personal benefit. The members of SMT are Principal, Vice Principals and Staff Secretaries. The roles and

responsibilities of the SMT shall include the following:

Discuss important matters concerning school policies.

Take decision on discipline and administrative problems of students and staff.

Take decision on teachers and parents association agendas.

Work collaboratively with SMB for the development of the school.

Take decision on co-curricular and extracurricular programs to be carried out in the school. Take decision on any matters in absence of Principal and Vice Principals.

Manage any situational crisis or emergencies in the school.

Literary Committee

Organize literary activities and competitions.

Encourage students to participate in literary activities.

Coordinate inter class wall magazine competitions.

Bring out school magazine/News Letter yearly.

School Discipline Committee

Display and create awareness of rules and regulation of the school in students.

Enhance smooth running of the school by handling disciplinary problems in a proper way.

Ensure that proper guidance and counseling is given to the students.

Involve the parents in discussion about default cases.

Give a fair judgment to the students.


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School Development Fund Committee

Collect SDF from the class teachers and enter in the SDF register.

Identify the needs for the use of SDF.

Make purchase of necessary items for the school.

Maintain proper records of expenditure.

School Disaster Management Committee Prepare school disaster management plan.

Display the plan on the school disaster management board.

Make children aware of hazards and disasters.

Conduct mock drills.

Examination Committee

Plan for seating arrangement.

Prepare invigilation duty roster.

Manage required stationeries to conduct examinations.

Print questions papers.

Maintain question bank.

Ensure fair conduct of examinations.

School Management Board (SMB)

The ninth Quarterly Policy Guidelines and instructions, 1992, require every school to form a School Management

Board to facilitate better school governance. The SMB in general however did not function effectively due to lack of

proper guidelines. Therefore the guidelines attempt to improve the efficiency of the SMB.The SMB, are the main governing bodies of the school will have the head of school as the secretary, while the chair

person and other members of the board will be presented from the local community. The number of members on the

board depends on the sizes of the school.

Roles and Responsibilities of the SMB

The SMB will be accountable to the school, the community and the authorities in the following ways.

Towards the school the SMB will


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Plan the development of the school and its proper maintenance.

Guide and support the management of the school for proper implementation of government policy and

guidelines.

Approve the school plans and programme for future improvement to ensure the provision of quality education.

Ensure provision of adequate facilities (maintenance, construction, transportation of supplies).

Assist in mobilizing resources for school development (fund, materials, and manpower).

Provide directives to the management team of the school and monitor its functions.

Towards the Community the SMB will

Expedite the national education policy and guidelines.

Act as an effective link between the school and the community.

Instill in the community the sense of shared responsibility of educating their children.

Convince the community of the importance of its contributions in development and maintenance of the schools.

Towards Authorities the SMB will

Provide feedback on the plans and programmes of the school.

Help estimate budget for development plans and get approval for it.

The SMB’s individual members are not expected to interfere in the day-to-day internal administration of the school.

However, the SMB as a body should meet on quarterly basis to provide direction and to review the progress of the

school.


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POLICIES

ADMISSION POLICY

Admission is a wide concept, which usually appears in two forms i.e. admission to new candidates and admission to

transfer candidates.

Admission committee consist of the following members

Principal Vice Principals

One senior teacher

Concerned Class Teacher

Role and Responsibilities of the committee

Study the availability of seats in each class/section.

Forms should be distributed according to the seats available.

Submission of the forms should be done within the mentioned deadline; otherwise the form will be invalid.

Forms are only issued to the ones having complete documents.

Forms should be verified by the committee.

Fix the date of admission and stand by it.

Free child in the school is to be discouraged.

Candidates should be preferred from the catchment area.

Data in the form is to be crosschecked by the committee and screening of candidates to be done.

Forms will be verified by the head of the school at the end.

Announcement for the interview and the selection should be done.

If possible committee should invite Dzongkhag representative (DEO) during the time of admission.

Preparation of admission form

Refer to the previous form and make changes to the need of the school if necessary.

Form should be framed unanimously by the committee.

Admission Criteria for class PP

Citizenship card of any parent (father/mother).

One parent should be a Bhutanese.

Minimum age for admission to PP is Six years as per the international system.


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Parent’s appointment/transfer order for civil servants.

Business license or letter from parent’s employer,

Certificate from Geog for local employee.

Health card or birth certificate of the child.

Local administration is to be involved in the admission process.

Admission for Transferred Candidates

This refers to enrolment of children whose parents have been transferred to the place. Treat transfer cases as specialcases and admit them. However, the transfer of students seeking better facilities, transfer of students on disciplinary

ground or medical ground, or repeating class or for other reasons would depend on the availability of seats.

Conditions

The child seeking for admission must have a minimum of 50% in aggregate.

(This was suggested by the parents during parents teachers meeting held on March 31, 2012 as an interim

measure to uplift the school academic standard).

Students coming from other schools due to disciplinary issues will not be admitted as such but in cases

which can be considered a letter signed by the class teacher and counter signed by the Principal of the

previous institution is mandatory.

Documents required

Transfer order of parents or letter of recommendations.

School leaving certificates.

Progress report.

Character certificates.

Receipt of fees paid to previous school.

Letter from previous head for disciplinary ground.

SCHOOL DEVELOPMENT FUND POLICY

SDF committee should be transparent.

Respective coordinator should do the purchasing with the prior approval of SDF committee.

Members of the SDF committee should verify all the bills concerning the use of SDF and sign.

Monthly account should be pasted on the notice board

Money should be released at the time of purchase


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If any causality occurs with students, the teachers and students should voluntarily contribute to the SDF

coordinator for necessary help.

Utilize SDF on the basis of need of the students and school

Meet the expenses for extra diet especially to the school teams who are participate on behalf of the school.

Coordinator to update monthly accounts both in terms of bank book and register.

LEAVE POLICY FOR TEACHERS & NON-TEACHING STAFF

Teachers on leave should not exceed beyond the CL unless some emergency occurs. A teacher on leave should inform the authority/administrator beforehand (one day earlier).

CL should be marked on the same day.

In case of medical leave teachers should produce the medical certificate with the leave application and should

be made known to other staff to assure transparency.

All the leave (CL, ML, and EOL) should be reflected properly.

If any teachers have to leave from the middle of the day due to some emergency, principal should keep record

and add to another half day leave if again stayed. That would add up to one day leave.

The leave on Saturday will be considered as half day.

Signing of the attendance register should be done before morning assembly.

Any teacher leaving on official duty should be allowed after receiving office order.

Any teachers who have not availed any leave for the year be awarded certificate.

In case of emergency missing more than 3 periods will be considered one day leave.

LEAVE POLICY FOR STUDENTS

Students staying on leave from morning should write leave letter with the signature of parent/ guardian.

Update the same in your school diary.

Students’ presence in the classroom should be given foremost priority in the school

Students should have 90% attendance in all the subjects; otherwise they won’t be allowed to sit for

examination.

Attendance should be maintained in every period and subject teacher should mark absentee of students. At

the end of the period, class captain should submit the periodical register to the principal or concern class

teacher for verification.

Any students on medical leave should attach all the certificate or recommendation with leave application and

he/she should be considered to sit for examination.

Number of days should be properly mentioned in the leave application. If not recovered on the mentioned

date, he/she should produce new application.

Class teacher should mark only one slash in the eight periods.


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During emergency any students wanting to leave from mid of period should get permission from the subject

teacher concerned.

Attendance register should be maintained by the class teachers.

The teachers on substitution should take attendance of the concern period.

If a student is absent for a week continuously without any information, class teacher should inform the

concerned parent. Appropriate action will be taken by the class teacher according to the information received

from the parents.

Students must get permission from the health teacher to visit BHU. Visit BHU only during lunch time.

CO-CURRICULAR POLICY

Limited activities will be put in the school curriculum.

Activities should cover all areas like sports, games, cultural, literary, etc

Various in charges should be selected or appointed.

The school should have a coach/escort/games teacher to guide the students in games and sports.

School should provide all required materials for the activities.

Experienced teachers should guide the students in developing their talents in various fiends.

Student’s hidden talents can be flourished by awarding prizes and certificates.

Take into consideration while promoting students based on the performance of the co curricular activities. Co-curricular activity program should not hamper the academic routine.

School teams (football, basketball, volleyball etc) should be provided with extra diet from the SDF.

In case of any casualty, school should provide all necessary help to such player.

Important occasion like HM’s Birthday, Teacher’s Day, National Day etc. should be marked by celebrating

them in the school.

House masters should ensure maximum participation of students.

EXAMINATION POLICY

In order to create a meaningful teaching learning environment in the school, conducting strict and fair examination is

essential. At the same time follow sound criteria for evaluations.

The responsibilities of the exam committee

Ensure that every subject has a test Blue print.

Design suitable format for continuous Assessment and Consolidated result sheet.

Develop uniform criteria for CA and the evaluation of answer scripts.

Frame the school’s criteria for promotions.

Collect question manuscripts and Test Blue print from subject teachers.


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Moderate, print and compile the questions.

Keep the questions under safe custody.

Prepare seating plan, examination time table and invigilation duty chart.

Do proper seating and hall arrangements and rearrange them after the examinations.

Display seating plan, examination timetable, invigilation duty chart and code of conduct of the examinations.

Briefing the examinees on the code of conduct of the examinations.

Conduct strict and fair examinations.

Brief the duty invigilators and ensure the smooth conduct of the examinations. Keep proper and correct timings for the examinations.

Ensure the proper and timely distribution of all examination related materials to the examinees.

Keep proper daily attendance record of the examinees.

Solve minor disciplinary problems related to examinations.

Solve serious problems and take proper action in consultation with the administration.

Carryout daily briefing to the examinees/invigilators on any additional information about the day’s

examinations.

Ensure the assistance of the support staff for examination related works with the help of the administration.

Pre arrange the questions and related materials for proper and timely distribution.

Maintain proper discipline in and around the exam halls. Ensure the regular attendance of the duty invigilators.

Maintain proper daily records for the collection of answer scripts from the duty invigilators of various halls.

Collect the answer scripts from the duty invigilators as per the number of examinees in their halls.

Distribute the answer scripts to the subject teachers and maintain records.

Co-ordinate evaluations as per the set criteria.

Collect corrected answer scripts from the subject teachers and keep it under safe custody.

Organize re-checking of the answer scripts if necessary.

Collect the mark sheets from the subject teachers.

Ensure that the class teachers maintain the progress report registers.

Collect all the examination related documents from the subject/class teachers for necessary records and future

reference.

Conduct promotion meeting.

Ensure that the progress report forms are correctly filled in.

Collect the consolidated result sheet and progress report registers from the class teachers.

Ensure that the declarations of results are carried out as per the school’s examination policy.

Declare the results.

Carryout result analysis.


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Give personal counseling.

DISCIPLINE POLICY

Discipline plays a key role in the school to maintain uniformity. Directly or indirectly all teachers and staff are

involved in making and observing the day to day school discipline. More details you will be able to find under the

heading “Positive Discipline Policy”. The jest of which is given below:

Discipline committee to be formed.

The committee sees that the school policy be implemented.

Set good habits early to help children in attendance, punctuality, neatness and general behaviours.

Children’s misconduct towards authority/staff/schools rules and regulations should be viewed seriously and

action needs to be taken by the discipline committee.

Well disciplined students should be rewarded timely so as to encourage children to improve the discipline in

the school.

Family support system should be given by the parents to their children.

Parents meeting to be held in the school about improving children’s discipline.

Code of conduct be framed and circulated for necessary implementation at the beginning of the session. Both teaching and non teaching staff have to work in the school as role models to the students.

Very important school days event like morning Assembly be attended by all the school staff.

Corporal punishment be avoided.

Staff and students need to keep a have safe distance relation i.e neither too close nor too far.

All the teachers should maintain defaulters’ disciplinary records in detail.

HEALTH POLICY

Maintain health book of every students in the school.

Cleanliness check up to be carried out in the assembly from time to time. Distribution of Iron tablets to the respective class teacher every week should be under Health in charge.

Sick children (suffering from fever, dysentery (only boarder)) should be given special diet from SDF.

School should observe all the important occasions related to health e.g. No Tobacco Day, Iron day etc.

Speech regarding health in the assembly to be carried out often

Guest speakers (from health department) should be invited to school to speak on current issues regarding

health

Classrooms surrounding cleanliness should be taken care by the respective class teachers & class captains


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Class teachers will issue the slip to visit BHU for their respective classes

Students should be aware of adverse effect of substance Abuse, drugs alcohols etc

No shopkeepers should sell cigarettes the substance that affects the health of the students.

School authorities should notify the Bars & shops

Water source must be maintained & fenced properly.

CURRICULUM IMPLEMENTATION POLICY

Every teacher should collect their respective subject text books and manuals from the store in the beginning of

the year. Yearly block plan must be prepared in the beginning of the year keeping the 180 days/880 hours of instruction

in mind.

Every teacher must prepare daily lesson plan as per the latest practice.

The entire lesson plan for different subjects must have clear cut objectives to be fulfilled after the teaching.

In order to make the aims and objectives of different, subject more realistic, all teachers must refer to the

curriculum hand books for schools titled “The purpose of school education in Bhutan” which is available in the

library.

If there is any irrelevant or obsolete information or date in the text book, concerned subject teacher must

report in writing to the principal whereby it will be reported to the DCRD for further correction.

Coverage of syllabus must be ensued by following the year/block plan efficiently and effectively After the syllabus has been covered, revision and remedial classes should be done especially for weaker

students

Different subject faculty must meet together every month to discuss and improve teaching and learning in their

respective subjects

Subject teachers must update on any changes in textbooks/syllabus or get new information on different

teaching strategies in their respective subjects and contribute relevant articles.

READING POLICY

Organize school level reading week annually.

Those teachers who are going for substitution can engage the children for reading.

All language teachers should conduct reading period at least once in a week in their class/period.

Literary committee should organize different program and observe national reading week effectively.

Reading competition should be conducted among classes/houses.

For the promotion of reading, certificates should be awarded for the regular readers.

Class teachers of primary classes can conduct reading competition within their own classroom.

In order to encourage the children, school should select a best reader and declare best reader of the year

award for that child


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All should come to school in proper national dress.

The students should wear school uniform properly. On Saturdays wearing of school uniform is exempted.

Nails and hair should be properly cut.

The students should not bring any valuable things to school. In case of damage or loss, the school won’t be

responsible.

All are required to speak in Dzongkha and English when they are in the school premises.

Stepping in the flower garden or playing with the flowers is prohibited.

All should use the toilet for urination and passing stool. The school campus must be maintained tidy. Therefore, nobody is allowed to litter the school campus.

No students should be involved in forming groups.

Jumping over the veranda and squeezing through the fence is prohibited.

No student is allowed to stay back in the school after 6 pm.

PROPERTY MANAGEMENT POLICY

Form property management committee.

Maintain stock register.

In case of loss or damage of any article, it should be reported to the concerned authority.

Various in charges should take care of their respective property, things as assigned by the committee. Procured item list to be put up on the notice board.

School property should not be taken away from the school without prior permission from the concerned

authority or in charges.

Maintain record of the items borrowed by the staff, by the respective in charges.

No item should be borrowed or used by others other than the staff and students.

School property should be brought to the notice of all the teachers.

All the teachers and staff should collectively decide upon the things to be purchased for the school based on

priority.

Class teachers should be responsible for the classroom furniture, window, electrical fittings etc.


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BOOK USAGE POLICY

The Royal Government of Bhutan is spending a huge amount of money every year in purchasing school stationeries.

Therefore, it is imperative for all the staff of the school to educate our children on the importance of taking care of

textbooks and the library books. The class teachers and the subject teachers must make sure that the textbooks are

taken care for future use. In case of lost books, the children must pay the cost of the books as per the price mentioned

in the bill and the receipt shall be issued.

Life Expectancy of the Text Books Textbooks issued to the students must serve for a minimum period of three years.

Textbooks and teachers manual issued to the subject teacher must serve for a minimum period of five years.

VACATION POLICY

The Midterm break is meant for students and not for teachers. The 15 days break is meant for the teachers to correct

the exam papers and to prepare result. The result must be ready when the students come back from the break. The

non-teaching staff should continue their work during the midterm break as well as winter vacation. The office should

remain open during the term and winter breaks to continue the normal administrative work. The teachers must make

sure that they hand over all the documents/items to the Office Assistants before they leave for winter vacation.


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TEACHERS CODE OF CONDUCT

CODE OF CONDUCT AND ETHICS FOR TEACHERS

With students

Set oneself as a role model

Be a friend and a guide

Be creative and resourceful

Respect student’s views and feelings Be an effective teacher

Exhibit sense of self discipline

Avoid over intimacy and over familiarity

Refrain from undesirable habits

Abstain from business transaction

Do not resort to manhandling

With colleagues

Respect each other’s views and suggestions

Work with team spirit and co-operation Be helpful in times of need

Help in the School Management

Refrain from groupism

Do not misuse the responsibilities

Abstain from manhandling colleagues

With Parents and Community

Be an adviser and a guide

Respect the views of the parents

Be polite, courteous and approachable

Maintain harmonious relationship

Refrain from indulging in local politics


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AWARDS AND PRIZES

Literary

Certificate of Merit for 1st, 2nd and 3rd position holders.Plus prizes in Kind for 1st, 2nd and 3rd position holders.

Best Speaker

Morning Assembly Speeches

One best speaker in Dzongkha and one in English for every class/section.

Games & Sports

Certificate of Merit for 1st, 2nd and 3rd position holders.

Plus prizes in Kind for 1st, 2nd and 3rd position holders.

Cultural

Certificate of Merit for 1st, 2nd and 3rd position holders.

Plus prizes in Kind for 1st, 2nd and 3rd position holders.

Volunteerism

Certificate of volunteerism for voluntary services

Councillors

Certificate of Leadership

Academic Excellence

For Class PP – IX

Certificate of academic excellence for 1st, 2nd and 3rd position holders

Plus prizes in Kind for 1st, 2nd and 3rd position holders


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For Class X (BCSE)

Certificate of academic excellence for 1st, 2nd and 3rd position holders

Plus the cash prize if the candidate scores above 80% in aggregate.

1ST – Nu.3000/-

2ND – Nu.2000/-

3RD – Nu.1000/-