1

DALLAS COUNTY COMMISSIONERS COURTBRIEFING AGENDA

October 31, 2006

REPORTSIRECOMMENDATIONSIREQUESTS

1) HEALTH & HUMAN SERVICES

PAGE NOS.

Renewal Agreement with Northgate UnitedMethodist Church and Baylor Medical Centerof Irving 4-10

2) PURCHASING

a) Bid No. 2006-132-2277, Annual Contract for the Purchase ofJanitorial Supplies - Award Handout

b) Bid No. 2006-139-2294, Contract for the Alteration, Repairand Replacement of Designated Floor and Wall Surfacesat the Lew Sterrett Justice Center Kitchen 11-17

3) TAX ASSESSOR/COLLECTOR

Over Payment of Taxes - Account #00000706088000000 18

4) IT SERVICES

a) Data/System Disaster Recovery 19-20

b) Hardware Purchase to Provide High-Availability Systemfor Institute ofForensic Sciences Laboratory InformationManagement System 21-22

5) OFFICE OF SECURITY & EMERGENCY MANAGEMENT

FY05 Urban Area Security Initiative (VASI) Project Addition 23

2

6) OFFICE OF BUDGET & EVALUATION

a) Constable Precinct I, Constable Evans-DepartmentalDiscretionary Account (DDA) Credit 24

b) Truancy Court DDA Management Initiative 25

c) D-MED Utilization 26-27

7) NTTA and CDA Discussion N/A

8) ITEMS OF DISCUSSION

a) Information N/A• Jail Population Report• Budget-Reserve Balance Report-October 25, 2006• County Auditor-North Texas Association of Public Employees Request• Purchasing:

• Annual Contract Information• Annual Contract Extensions

• Health & Human Services:• HHS Updates

b) Status of Jail Inspection Compliance N/A

c) Jail Operations N/A

d) George Allen, Sr. Courts Building Expansion Project N/A

e) IT Steering Committee N/A

f) DA Investigation and Prosecution ofBilling and Fraud at PMH N/A

9) Miscellaneous, Travel Requests, Miscellaneous Equipment, andTelecommunications Requests 28-37

10) PUBLIC COMMENTS

Speakers N/A

3

FIVE SIGNATURE DOCUMENT(s) FOR CONSIDERATION

Minister's Letter of Appreciation

DATES TO REMEMBER

4

DALLAS COUNTYHEALTH AND HUMAN SERVICESADMINISTRATION

Zachary S. ThompsonDirector

MEMORANDUM

TO:

FROM:

DATE:

SUBJECT:

Commissioners Court

Zachary Thompson, Director

October 31, 2006

RENEWAL AGREEMENT WITH NORTHGATE UNITED METHODIST CHURCH ANDBAYLOR MEDICAL CENTER OF IRVING

BACKGROUND

Northgate United Methodist Church and Baylor Medical Center of Irving has requested that Dallas CountyHealth and Human Services (DCHHS) provide well baby clinic and immunization services to resident of northIrving. The north Irving iocation has been identified as a pocket of need by the City of Irving and Baylor forchildren needing well baby and immunization services. The term of this Agreement shall be from November1, 2006 through October 31, 2007.

FINANCIAL IMPACT

This Agreement will have no impact on Dallas County. Baylor Medical Center has agreed to pay $5.00 perpatient per visit for children immunized at the north Irving location. DCHHS will maintain a list of patientswho receive services and will submit a monthly invoice to Baylor.

OPERATIONAL IMPACT

There is no operational impact from this Agreement. DCHHS shall provide up to three (3) Registered Nursesand one (1) Clerk every third Tuesday of each month to provide well baby clinic and immunization servicesat Northgate.

LEGAL IMPACT

The County is required to sign the Agreement after approval by the Commissioners Court. The DistrictAttorney's Office, Civil Section has reviewed and modified the Agreement content, and the Agreement hasbeen approved as to form.

RECOMMENDATION

It is recommended that the Dallas County Commissioners Court does hereby approve the RenewalAgreement among Northgate United Methodist Church, Baylor Medical Center of Irving, and Dallas CountyHealth and Human Services for the provision of well baby clinic and immunization services for the residentsof north Irving, and authorizes the County Judge to sign the Agreement on behalf of Dallas County.

Recommended by: 7"'7-'===-c.:.,.""--'-':.::"""-"",,,=:==:

c: J. Allen Clemson, Courl AdministratorVirginia Parler, County AuditorRyan Brown, Budget Officer

2377 Stemmons FreewaySuite 600 LB-12

Dallas, Texas 75207-2710 Office (214) 819-1870FAX (214) 819-6012

COUNTY OF DALLAS

STATE OF TEXAS

1. PARTIES AND PURPOSE

§§§§§§

5

LETTER OF AGREEMENT AMONGDALLAS COUNTY, ON BEHALF OF THEDALLAS COUNTY HEALTH & HUMANSERVICES, NORTHGATE UNITEDMETHODIST CHURCH, AND BAYLORMEDICAL CENTER AT IRVING

Whereas, the purpose of this Letter of Agreement ("LOA") is to formally establish the roles andresponsibilities of the Dallas County Health and Human Services ("DCHHS"), a governmentalentity, Northgate United Methodist Church ("Northgate"), a private non-profit organizationlocated at 3700 West Northgate Drive, Irving, Texas 75062, and Baylor Medical Center at Irving("Baylor"), a Texas non-profit corporation located at 1901 North MacArthur Boulevard. Irving,Texas 7506 I; and

Whereas, DCHHS desires to provide much needed well baby clinic services and immunizationsto the local residents of Irving to serve and further the public purpose as well as benefit theCounty; and

Whereas, Northgate desires to contribute the use of its facilities as well as be recognized withsuch endeavor; and

\Vhereas, Baylor desires to donate funds as well as be recognized with such endeavor.

Now, therefore this LOA is entered into by and among Dallas County ("County"), on behalf ofDCHHS, and Northgate and Baylor pursuant to the authority granted by Texas Health and SafetyCode Chapter 122, the Powers and Duties of Counties and Municipalities Relating to PublicHealth, to perform specific functions and services for a public purpose.

2. MUTUAL ASSURANCES

A) DCHHS shall provide up to three (3) Registered Nurses ("RN's") and one (I) Clerkevery third Tuesday of each month to provide well baby clinic and immunization servicesat Northgate;

B) Baylor shall donate Five and 00/100 Dollars ($5.00) per patient per visit to cover part ofthe cost for the well baby clinic and/or immunization services;

C) Northgate shall provide appropriate facility space and basic equipment, including but notlimited to chairs and tables, to carry out the well baby clinic and immunization services;

D) County does not have control or responsibility for the maintenance and safety ofNorthgate's real and personal properties.

1

6

3. TERM

Except as otherwise stated in this LOA, the Term shall be hom November I, 2006 throughOctober 31, 2007.

4. TERMINAnON

A) Without Cause: This LOA may be termi/1ated in writing, without cause, by a party uponthirty (30) days prior written notice to the other parties.

B) With Cause: The County reserves the right to terminate the LOA immediately. in wholeor in part, at its sole discretion, for any of the following reasons:

1) Lack of, or reduction in, funding or resources;

2) Baylor's or Northgate' s improper, misuse or inept use of funds or resources;

3) Baylor's or Northgate's failure to comply with the terms and provisions of thisLOA; and/or

4) Baylor's or Northgate's submission of data, statements and/or reports that areincorrect, incomplete and/or false in any way.

5. CONFIDENTIALITY

Baylor and Northgate, including, without limitation. their respective agents and employees. shallnot disclose privileged or confidential communicatiOns or information acquired In the course 01the performance of the services under this LOA, unless authorized by law. Baylor and Northgateagree to safeguard and adhere to all confidentiality, privacy and security requirements accordingto this LOA and the applicable federal, State and local rule and regulations for all infol111ationdeemed confidential.

6. SEVERABILITY

ln the event that any provision of this LOA violates any applicable statute, ordinance or rule oflaw in any jurisdiction that governs this LOA, such provision shall be ineffective to the extent ofsuch violation without invalidating any other provision of this LOA,

7. CONSTRUCTION OF AGREEMENT

The language in all parts of this LOA shall in all cases be simply construed according to its fairmeaning and not strictly for or against DCHHS or Baylor or Northgate. The headings precedingeach paragraph are for convenience only and shall not in any way be construed to affect themeaning of the paragraphs themselves.

2

7

8. INDEMNITY

Northgate hereby forever waives and releases the County, the County Commissioners,County Judge and their respective officers, agents, employees, and representatives(referred to collectively as "County") from any and all claims for damages, known orunknown, which may arise as a result, directly or indirectly, of Northgate's involvement inthe services and underlying LOA, including but not limited to the following: any premisesor special defects known or unknown to the County; and any injury to individuals presentduring the Northgate's involvement undel' the terms and conditions of the services andLOA, including willful acts such as assault, copyright, licensing and patent infringementrelating to any software and/or equipment provided by Northgate; and wrongfulimprisonment as a result of incorrect and/or scrambled information downloaded from anysoftware and/or equipment provided by Northgate; AND FURTHER, Northgate, to thefullest extent allowed by law, agrees to indemnify and hold harmless County against allclaims, demands, actions, suits, losses, damages, liabilities, costs and/or expenses of everykind and nature (including, but not limited to court costs, litigation expenses and attorneysfees), incurred by or sought to be imposed on County because of injury (in<;luding death),including, but not limited to, County's negligcnce, exposure to any disease by any manneror method whatsoever, or damage to property (whether real, personal or inchoate) arisingout of or in any way related (whether directly or indirectly, causally or otherwise) to theLOA and/or services. This indemnification shall apply, whether or not any such injury ordamage has been brought on any theory of liability, intentional wrongdoing, Countv'snegligence, strict product liability or breach of non-delegable duty. Northgate furtheragrees to defend (at the election of the County) at its sole cost and expense against anyclaim, demand, action or suit for which indemnification is provided hereunder.

9. ENTIRE AGREEMENT; AMENDMENTS; NO WAIVER

This LOA contains the entire agreement among the parties with respect to the matters covered bythis LOA and supersedes all prior negotiations, agreements and employment contracts among thepanies, whether oral or in writing. This LOA may not be amended, altered or modified exceptby written agreement signed by all parties of the LOA. No provision of this LOA may bewaived except by an agreement in writing signed by the waiving party. A waiver of any term orprovision shall not be construed as a waiver of any other term or provision.

10. COMPLIANCE WITH LAW AND VENUE

In providing services required by this LOA, all parties must observe and comply with allapplicable licenses, legal certifications. or inspections required for the services. lacd itlcs.equipment, or materials, and all applicable federal, State. and local statutes, ordinances. rules.and regulations. The laws of the State of Texas shall govern this LOA. and venue shall lieexclusively in Dallas County, Texas.

3

8

11. FUNDING CLAUSE

Notwithstanding any provisions contained herein, the obligations of the County under this LOAare expressly contingent upon the availability of funding for each item and obligation containedherein for the term of the LOA and any extensions thereto. Northgate and/or Baylor shall haveno right of action against County in the event County is unable to fulfill its obligations under thisLOA as a result of lack of sufficient funding for any item or obligation from any source utilizedto fund this LOA or failure to budget or authorize funding for this LOA during the current orfuture fiscal years. In the event that County is unable to fulfill its obligations under this LOA asa result of lack of sufficient funding, or if funds become unavailable, County, at its solediscretion, may provide funds from a separate source or may terminate this LOA by writtennotice to Northgate and Baylor at the earliest possible time prior to the end of its fiscal year.

12. INDEPENDENT CONTRACTOR

Baylor and NOlihgate, including their agents and employees, are independent contractors and notagents. servants, joint enterprises or employees of the County, and are responsible for their ownacts, forbearance, negligence and deeds, and for those of their agents or employees inconjunction with the perfornlance of work covered under this LOA.

13. NOTICE

Any notice to be given under this LOA shall be deemed to have been given if in writing anddelivered in person or mailed by overnight or Registered Mail, postage pre-paid, to the party whois to receive such notice at the addresses set forth below. Such notice shall be deemed to havebeen given three (3) days subsequent to the date it was so delivered or mailed to the followingrelevant addresses:

COUNTY:Zac Thompson, DirectorDallas County HHS2377 N. Stemmons Frwy.Dallas, Texas 75207

BAYLOR:Connie Griffin, DirectorBaylor Board & Community ReI.1901 N. MacArthur Blvd.Irving, Texas 75061(972) 579-5409

NORTHGATE:Melba Dobbins, Trustee ChairNorthgate United Methodist3700 W. Northgate Dr.Irving, Texas 75062(972) 252-85 19

14. SOVEREIGN IMMUNITY

This LOA is expressly made subject to County's sovereign immunity, Title 5 of the TexasCivil Remedies Code and all applicable State and federal law. The parties expressly agreethat no provision of this LOA is in any way intended to constitute a waiver of anyimmunity from suit or from liability that the parties or the County has by operation of law.Nothing in this LOA is intended to benefit any third-party beneficiary.

15. COUNTERPARTS, NUMBER, GENDER AND HEADINGS

4

9

This LOA may be executed in multiple counterparts, each of which shall be deemed an original,but all of which shall constitute one and the same instrument. Words of any gender usedin thisLOA shall be held and constmed to include any other gender any words in the singular shallinclude the plural and vice versa, unless the context clearly requires otherwise. Headings hereinare for the convenience of reference only and shall not be considered in any interpretation of thisLOA

16. DEFAULT/CUMULATIVE RIGHTS/MITIGATION

It is not a waiver of default if the non-defaulting party fails to immediately declare a default ordelays in taking any action. The rights and remedies provided by this LOA are cumulative, and apm1y's use of any right or remedy will not preclude or waive its right to use any other remedy.These rights and remedies are in addition to any other rights the parties may have by law, statute.ordinance or otherwise. All parties have a duty to mitigate damages.

J7. GOVERNMENT FUNDED PROJECT

If LOA is funded in part by either the State of Texas or the federal govemment, all parties agreeto timely comply without additional cost or expense to County, unless otherwise specifiedherein, to any statute, rule, regulation, grant, contract provision or other State or federal law, mle,regulation, or other similar restriction that imposes additional or greater requirements than statedherein and that is directly applicable to the services rendered under the terms of this LOA

18. SIGNATORY WARRANTY

The person or persons signing and executing this LOA on behalf of Baylor and on behalf ofNorthgate, or representing themselves as signing and executing this LOA on behalf of Baylorand on behalf of Northgate, do hereby warrant and guarantee that he, she or they have been dulyauthorized by Baylor and Northgate. to execute this LOA on behalf of Baylor and Northgate.respectively, and to validly and legally bind Baylor and Northgate to all terms, performances andprovisions herein set forth.

EXECUTED THIS DAY OF 20

COUNTY:

BY: Margaret KeliherDallas County Judge

5

BAYLOR:

BY: Jim ThaxtonPresident

10

Recommended By:NORTHGATE:

BY: Zachary ThompsonDirector, DCHHS BY: Melba Dobbins

Trustee Chair

*Approved as to Form:

BY: Bob SchellChief, Civil DivisionAssistant District Attomey

* By law, the District Attomey's Office may only advise or approve contracts or agreements or legal documents onbehalf of its clients. It may not advise or approve a contract or agreement or legal document on behalf of otherparties. Our review of this document was conducted solely from the legal perspective of our client. Our approval ofthis document was offered solely for the benefit of our client. Other parties should not rely on this approval, andshould seek review and approval by their own respective attorney(s).

6

1 1

DALLAS COUNTYPURCHASING DEPARTMENT

, >.

October 31, 2006

TO:

THROUGH:

FROM:

SUBJECT:

Background

Commissioners Court

Shannon S. Brown~Purchasing Agent

Gloria McCulloch WebbPurchasing Contract Supervisor

Bid No. 2006-139-2294 Contract for the Alteration, Repair and Replacement ofDesignatedFloor and Wall Surfaces at the Lew Sterrett Justice Center Kitchen

Dallas County Commissioners Court authorized the Purchasing Agent to open Bid No. 2006-139-2294 Contractfor the Alteration, Repair and Replacement of Designated Floor and Wall Surfaces at the Lew Sterrett JusticeCenter Kitchen on September 21,2006. The Purchasing Department received five (5) bids for the requestedservices from the following firms: CC& D Inc., DecoCrete, Inc., Industrial Flooring Services, Inc., USA Floor­Tec., and United State GC Builders. The purpose of this briefing is to make a recommendation of award to thelowest and best bidder meeting Dallas County specification requirements.

Operational Impact

The kitchen floors and walls the Lew Sterrett Justice Center Kitchen was resurfaced over the past twelve (12)months with the Sherwin Williams General Polymers product. According to Facilities Management after theinitial work was completed it was discovered that some areas of the project were not identified in the originalscope of services. The bid solicitation identified and corrected deficiencies not covered under the original scopeof the project such as re-surfacing the floors in the walk-in coolers and freezers area, re-glazing the tile walls, andredirecting the water flow to existing floor drains. These modifications will provide for a safer, cleaner and moresanitary environment within the kitchen facility. In addition, the each bidder was provided with the informationof the maximum number days allowed to complete each project.

The bid solicitation process included a pre-bid conference which was held at the Lew Sterrett Justice CenterKitchen on September 12, 2006, to discuss the logistics of the specifications and provide all bidders theopportunity to tour the project site, view existing conditions and ask questions regarding the specifications. CC&D Inc. and DecoCrete, Inc. representatives both attended the pre-bid conference. Industrial Flooring Services, Inc.and USA Floor-Tec visited the site prior to the conference. United State GC Builders elected not to attend.

The Facilities Management Department is requesting CC&D Inc. and USA Floor-Tee bids be rejected fromaward consideration. The reasons are summarized below with full justification letter attached.

~ CC& D Inc., is not a certified installer of the Sherwin Williams General Polymers product andhas not performed commercial grade work for this product.

The Purchasing Department agrees with this justification.

509 Main Street, 6 th Floor, Suite 623, Dallas Texas 75202-3340(214) 653-7431 • Fax (214) 653-7449 • gwebb@dallascounty.org

1 2

}> USA Floor-Tee, bid requires a minimum daily charge of$l ,000.00 and Facilities Managementviews this requirement as unacceptable.

The Purchasing Department contact USA Floor-Tee regarding the minimum daily charge of$1,000.00. According to the account representative this information was erroneously includedwith their bid response as part of their standard boiler plate information and did not apply toDallas County. The account representative also stated the entire turn-around period for thisproject is approximately eight (8) days once the schedule is approved by the Dallas CountyProject Coordinator, which meets the $1,000.00 daily requirement.

USA Floor-Tee did participate in another jail project in Dallas Country in March 2006 io apply anon-slip Sherwin Williams General Polymers product on the surface of the shower floors. Thevendor did withdraw after could not gain the agreed upon access to minimum number of showerstalls daily as stated in the quote documents. The Purchasing Department does not recommendexcluding the vendor from this solicitation based on that instance.

Both Industrial Flooring Services, Inc. and USA Floor-Tee have provided this type of service and productapplication to Dallas County in the past and are authorized installers of the Sherwin Williams General Polymersproduct. CC&D Inc. has notified the Purchasing Department they are not authorized installer however, they arein the process of meeting with Sherwin Williams representative to become a certified installer for futuresolicitation requests and the firm understands the recommendation not to award this solicitation to them for thisreason.

Financial Impact

The table below provides a summary of the bid responses received. The additional cost of awarding this contractto the Facilities Management Department recommended bidder cost is $5,152.00.

Legal Impact

CC&DInc.USA Floor TeeIndustrial Flooring Services Inc.DecoCrete, Inc.United State GC Builders

$11,903.00$14,571.43$17,055.00$39,613.30$67,700.00

Local Government Code 262.027(c) requires the Purchasing Department to notifY the low bidder whenrecommending contract award to other than the low the bidder. The attached letter was faxed to CC& D Inc., andUSA Floor-Tee., on October 26, 2006, with a follow-up telephone call to confirm receipt.

Recommendation

Facilities Management recommends that Bid No. 2006-139-2294 Contract for the Alteration, Repair andReplacement of Designated Floor and Wall Surfaces at the Lew Sterrett Justice Center Kitchen be awarded toIndustrial Flooring Services, Inc. The Purchasing Department feels that the $1,000.00 daily requirementcomment made by USA Floor Tee is non-material in nature due the fact we would meet the daily mobilizationrequirements of$l,OOO.OO and the bid submit by USA Floor Tee is a valid bid. Therefore, awardrecommendation by the Purchasing Department is being made to USA Floor-Tee.

C: Jesse Darrett, Facilities ManagementCharles Stinson, Facilities Management

1 3

DALLAS COUNTYPURCHASING DEPARTMENT

September 26, 2006

~rte'f'l~~!?i'!Fl'deASIlil!i'lllfP 1,

lal.i OCT -5 PM 2: lilO

To: Jesse DilITett, Facilities Management

From: Gloria McCulloch~Webb,Purchasing Contract Supervisor

Subject: Bid No, 2006-139-2294,Contract for the Alteration, Repair and Replacement ofDesignatedFloor and Wall Surfaces at the Lew Sterrett Justice Center Kitchen

Five (5) firms responded to the aforementioned County solicitation, Attached for your review, comments andrecommendation is the bid tabulation sheet The preliminary low bidder(s) is/are as follows:

CC&D Inc.

Note: 'This vendor attended the pre-bid conference and kitchen walk on September 12, 2006

Please review the bid tabulation sheet. Upon your analysis, please respond in writing if the aforementionedaward recommendation is compliant with your department's needs.

Please sign and return thisform to the Purchasing Department, Attn: Gloria Webb, no later than October 3,2006

Should you have any questions, please contact me at 214653-7433.

Your cooperation to this malter is greatly appreciated. (Please initial one only and sign below)

I/We have reviewed the tabulation sheets. Upon on reviewing the documentation,I find the product(s)/services compliant with bid specifications and contractrequirements. As a result, this department recommends award of the bid to the low

'/i1bidder(S) as indicated by the Purchasing Department

I/We have reviewed the proposal received. However, this department does NOT' recommend award of the contract to the lowest bidder(s) as indicated, due to the

attached reasons. (Detailed justification must be submitted with this documentstating each item of non-compliant with bid specifications)

Specify any additional comments:

Dateontract Manager

Printed Name (from above): _-=..s=-.,__1)-"",-,~=-,-,=.-!. _Authorize

Cc: File - Bid No. 2006-139-2294Gloria Webb, Purchasing Contract Supervisor

509 Main Street, 6th Floor, Suite 623, Dallas Texas 75202-3340(214) 653-7431' Fax (214) 653-7449. gwebb@dallascounty.org

1 4

w.~e~1 '1DALLAS COUNTY PO~CH~5\ .FACILITIES MANAGEMENl.~tf~§T(#:3'1\la

October 4, 2006

TO:

THROUGH:

FROM:

Gloria McCulloch-Webb, Purchasing Contract Supervisor

/')!iL.!Jessie Darrett, Maintenance Managerl..~/

Charles Stinson, Maintenance Supervisor, Cook/Chill

SUBJECT: Bid No. 2006-139-2294, Alteration, Repair and Replacement ofDesignated Walland Floor Surfaces at the Lew Sterrett Justice Center Kitchen.

Background

On September 21,2006 bids were opened for Bid Number 2006-139-2294 with (5) contractorsresponding to the bid. The purpose of this briefing is to recommend awarding the bid toIndustrial flooring services, Inc., as the best bidder.

Operational impact

We have received bids from the following Contractors:

$11,903.00$14,571.43$17,055.00$39,613.30$67,700.00

CC&D, IncUSA Floor-TeeIndustrial Flooring, IncDeeoCrete, IncUnited States GC Builders

The kitchen floor at Lew Sterrett was resurfaced in the past year with a product, GeneralPolymers Fas-Top, manufactured by Sherwin Williams Company that has worked very well.After the initial work was completed, however, some areas were identified that were not in theoriginal scope ofwork. There are areas that need to be altered for additional water run-off aswell as provide a sanitary wall surface in the dish-wash area. This requires a surface coating thatis compatible to the existing and is durable enough to with stand the heavy traffic and abuse. TheSherwin Williams product is best suited for this application. ::: '"

o qn 2!-I ::11:­

I lJ>'~c.n .; . -j~

Q\tt1;~

" z'.:z~~~

':i' P0e uo

Facilitates Management reviewed the information submitted by CC&D, Inc., the apparent lowbidder, and discovered they have never applied the product speeified in the bid package. Theyhave not been certified by General Polymers to install the Fas-Top product line. A review oftheir references revealed only residential house painting and concrete work, which is not relevantto the type work required in this project.

600 Commerce, 9'" FloorGeorge L. Allen Sr., Courts Building

Dallas, Texas 75202 214-e53-6735Fax 214.653.6822

1 5

USA Floor-Tee, the next lowest bidder, included a $1,000.00 per day minimum requirement intheir bid requirement, which is a modification to the bid specifications and is a condition that isnot acceptable by Facilities Management. USA Floor-Tee used this tactic in a previous jailproject that resulted in them withdrawing before completion and other bids being solicitedcausing a major delay in the project.

Industrial Flooring Services, Inc., the third lowest bidder, met all the requirements specified inthe bid package. We have found their work to bb ofexcellent quality in past flooring Projects,including the current flooring surface at the Lew Sterrett Justice Center Kitchen, which we arevery pleased with. We have also inspected unrelated flooring projects at other venues and foundthem to be of the same high quality.

Financial Impact

The total additional expenditure Dallas County will incur by awarding this contract to thelowest and best bidder is $ 5,152.00.

Recommendation

The Facility Management recommends awarding bid No 2006-139-2294, Alteration, Repairand Replacement ofDesignated Floor and Wall Surfaces at the Lew Sterrett Justice Centerto Industrial Flooring Services, Inc. at a cost of$17,055.00.

600 Commerce, g'" FloorGeorge L. Allen Sr., Courts Building

Dallas, Texes 75202 214-653-6735Fax 214.653.6822

16

DALLAS COUNTYPURCHASING DEPARTMENT

October 26, 2006

Mark ServarinoUSA Floor Tee189 Industrial Blvd.McKinney, Tx 75069

Via Fax to 972.548.8611

Mr. Sevarino:

This letter serves as notification that Dallas County Purchasing Department intends to present a recommendationto award Bid No. 2006-139-2294 Contract for the Alteration, Repair and Replacement of Designated Floor andWall Surfaces at the Lew Sterrett Justice Center Kitchen. While your firm submitted the overall lowest cost bidfor these services, the bid award is not being recommended by the Facilities Management Department due thereasons outlined in the attached briefing document.

If you wish to dispute this recommendation, you may register for the public comment period during the DallasCounty Commissioners Court on Tuesday, October 31, 2006, by calling the Commissioners Court Clerk, Ms.Paula Stephens, at 214.653.7165 by 4:00 p.m. on Monday, October 30, 2006. A final award decision will madeon Tuesday, November 7, 2006, regarding this solicitation request.

If you should have any questions concerning this bid or recommendation, please feel free to contact me214.653.7433.

Sincerely,

Gloria McCulloch WebbPurchasing Contract Supervisor

509 Main Street, 6'" Floor, Suite 623, Dallas Texas 75202-3340(214) 653-7431 • Fax (214) 653-7449 • gwebb@dallasCQunty.org

17

DALLAS COUNTYPURCHASING DEPARTMENT

October 26, 2006

Carlos CuevasCC&D Inc.15650 Regal Hill CircleDallas, Texas 75248

Via Fax to 972.392.9543

Mr. Cuevas:

This letter serves as notification that Dallas County Purchasing Department intends to present a recommendationto award Bid No. 2006-139-2294 Contract for the Alteration, Repair and Replacement of Designated Floor andWall Surfaces at the Lew Sterrett Justice Center Kitchen. While your firm submitted the overall lowest cost bidfor these services, the bid award is not being recommended by the Facilities Management Department due thereasons outlined in the attached briefing document.

If you wish to dispute this recommendation, you may register for the public comment period during the DallasCounty Commissioners Court on Tuesday, October 31, 2006, by calling the Commissioners Court Clerk, Ms.Paula Stephens, at 214.653.7165 by 4:00 p.m. on Monday, October 30,2006. A final award decision will madeon Tuesday, November 7, 2006, regarding this solicitation request.

If you should have any questions concerning this bid or recommendation, please feel free to contact me214.653.7433.

Sincerely,

~ liz{ w<-l:>t,

Gloria McCulloch WebbPurchasing Contract Supervisor

509 Main Street, 6th Floor, Suite 623, Dallas Texas 75202-3340(214) 653-7431 • Fax (214) 653-7449. gwebb@dallascounty.org

/

1 8

DALLAS COUNTY

DAVID CHILDSTAX ASSESSOR/COLLECTOR

To:

ThroughFrom:

Date:

Topic:

'\lThe Honorable Commissioners Court ~

I \

Shirley Jacobson, ChiefDeputy Tax Assessor \ ~David Childs, Tax Assessor/Collector .

October 17, 2006

Account #00000706088000000

Background: On January 23,2003, the taxes on account #00000706088000000 were overpaidby $8,803.12. On November 1 and November 4,2005, Trident Financial Inc., tax agent forCapstan Realty, requested that the Tax Office's Refund manager research several potentialoverpayments, including the above amount in question.

As a result ofthis request and research verifYing the overpayment, a formal application for refundwas submitted to the Tax Office on March 17, 2006. The Tax Office issued a refund check onMarch 23, which was not approved by the Dallas County Auditor due to the formal request forrefund not being filed within the 3-year deadline for requesting refunds.

The funds are in the Tax Office's account pending resolution ofhow to distribute them.

Operational Impact: Funds in dispute will be distributed and an account will be balanced.

Financial Impact: An overpayment of $8,803 .12 will either be returned to the payor, or beescheated to the County.

Legal Impact: The Tax Office argues that the payor's awareness of the overpayment andinitiation of the request process before the 3-year deadline constitutes compliance with therequirement to request their refund. The Auditor's office argues that since the payor did notformally submit the Application for Refund before the 3-year deadline, then their overpaymentshould be escheated by the County. The Dallas County District Attorney has reviewed theaccount and determined that Commissioners Court has the authority to determine the properdistribution of the funds.

Recommendation: The Dallas County Tax Office asks the Commissioners' Court to order howthese funds are to be distributed, so that this account may be resolved and closed.

1 9

Date:

To:

Through:

From:

Subject:

DALLAS COUNTYOFFICE ofINFORMATION TECHNOLOGY

October 31, 2006

Commissioners Court

Robert Clines

Rodney Christian QL

Data / System Disaster Recovery

Background of Issue

Through the contract with ATOS and the associated Service Level Agreements (SLA #7), aData Center Disaster Recovery site was contracted with IBM in New Jersey at a cost of$200,000 per year.

The scope of this recovery was limited to key mainframe applications and the OracleFinancials system. In 2005, when the on-site hardware for Oracle was upgraded, thecomputers at the recovery site were not upgraded. This effectively eliminated OracleFinancials from the recovery process.

At this time, we currently have limited mainframe recovery capability at the New Jersey site.

The Office of Information Technology believes that the funds currently spent for DisasterRecovery can be redirected to provide a better recovery solution at a lower cost.

Proposal

Alternatives to large Disaster Recovery mainframes exist. The Information Technology teamhas proven (through a proof-of-concept test) that its current mainframe process can berecovered on a robust server-styled computer. Cost for this component is less that $60,000as a one-time cost. It is estimated that the complete system can be available by December15, 2006.

The purchase of new hardware and software to run Oracle Financials in a disaster recoverymode is estimated to cost $75,000 (based on actual quotes). This process can be in place bymid-January 2007.

411 Elm Street Dallas, Texas 75202 214-653-7327

20

Plans and cost to recover all other key systems (above and beyond what has been covered inplans up to this time) will be presented at a later date.

Impact on Operations and Maintenance

The switch in Disaster Recovery support will not impact the day-to-day operations of theCounty.

The ability to recover systems in the event of a disaster will be improved over currentcapabilities.

Fiscal Impact

N1ainframe

acle Finanidals

Hardware and softv..are components to runNlainframe applications off-site in a disasterrecove mode.Hardware am software components to run OracleFlnandals applications off-site in a disasterreco mode.

12/15'2006

1/19/2007

$60,000.00

$75,000.00$135,000.00

The one-time charge for hardware and software of $135,000 is available from the MajorTechnology Fund. The contract for the New Jersey site will be canceled, eliminating the$200,000 per year expense.

Recommendation

It is recommended that the Dallas County Commissioners Court approve the expenditure of$135,000 to provide the necessary hardware and software for a Disaster Recoveryenvironment for the mainframe applications and oracle Financials.

This item was briefed to the IT Steering Committee on October 24, 2006.

411 Elm Street Dallas, Texas 75202 214-653-7327

Date:

To:

Through:

From:

2 1

DALLAS COUNTYOffice of Information Technology

October 31, 2006

Commissioners Court

Robert Clines

Joseph Barthelemy

, .i,

Subject: Hardware Purchase to Provide High-Availability System for Institute of ForensicSciences Laboratory Information Management System

BACKGROUNDDallas County IT Services is assisting the Institute of Forensic Sciences (IFS) with theimplementation of the Laboratory Information Management System (LIMS).

The current LIMS hardware configuration consists of a single server hosting the application,database, and terminal services coupled with a disk array for file storage. The server and disk arrayare backed up to tape. This hardware configuration results in a single point of failure for the entireLIMS system.

IFS requires a high-availability system in order to utilize LIMS. IT Services re-assessed the LIMShardware configuration and determined terminal services servers, application/database servers,SAN storage, and web services servers would be required to provide IFS with a high-availabilitysystem. This is in line with the IT strategy to migrate away from dedicated servers and to shareSAN storage in order to provide redundant systems and maximize resource utilization. Theterminal services servers and web services servers will be available for use by other countydepartments.

OPERATIONAL IMPACTIFS elected to activate LIMS application security features to provide strong chain of custody andevidence tracking protocols. Should the LIMS system as currently configured fail after go-live,IFS will have no manual systems to maintain LIMS functionality. IFS will not recommend a LIMSgo-live without a high-availability system.

PROPOSED SOLUTIONIT Services requests approval to purchase the following computer equipment and related softwareto provide IFS with a high-availability LIMS solution:

• Terminal services servers; and• LIMS application/database servers; and• SAN file storage; and• Web services servers; and• Related server software, licensing, and backup solutions

22

FISCAL IMPACTIn 2004. Commissioners Court approved $532.000 for the current LIMS system:

$209.000 from LLEBG funds (hardware)$323.000 from MTF (software. cabling. installation)

The total cost for the hardware. server software. and installation to provide IPS with a high­availability system is estimated to be $162.500. An itemized list of expenses associated with theproject is listed below.

Terminal Services Servers $12,000 $24,000Application and SOL Database Servers $12,500 $25,000SAN Storage $26.750 $26.750Web Services Servers $8,350 $16.700Server Software and Licensing $62,000 $62,000Backup Solution $7,050 $7.050Network Interface Cards 6 $167 $1.000

'" t~ft 'HPP·a"W\~C!"·fF'i'~ei'l'rp·lrll···f~tli,G}~·~'~""-'"h'_liil-.-r,,_s:'62'5.il'ii,\!i!!J!I~.J~I1t!l!C"'''!l ...•.",!t.41f!lJ.~ •.!l.~.J! .. !LI.·_eR§~__~>ri!_~~mn:

Funding in the amount of $162.500 for this request is available in 00466.0000.08416.2005.3402Grant Funding and the MTF.

$80.150 available in the grant fund$82.350 available in the MTF

RECOMMENDATIONThe IT Services Department recommends the purchase of the requested computer equipment at acost of $162.500 to provide the IFS Department with a high-availability LIMS system.

This item was presented to the IT Steering Committee on October 24. 2006.

23

DALLAS COUNTYOFFICE OF SECURITY &EMERGENCY MANAGEMENT

October 31,2006

TO: Commissioners Court

FROM: Robie RobinsonDirector of Security and Emergency Management

SUBJECT: FY05 Urban Area Security Initiative (UASI) Project Addition

BACKGROUND

In FY05 Dallas County was awarded FY05 UASI funds in the amount of $125,000.00 for Critical InfrastructureTarget Hardening project. The funds were to be used to purchase card readers for the Frank Crowley CourtsBuilding. The Request for Proposal (RFP) for the card readers closed on October 16, 2006. The project wasawarded to Integrated Access Systems for $88,620.00. The difference between the grant funded award andthe RFP award is $36,380.00.

The Office of Security & Emergency Management has received endorsement and approval from the City ofDallas UASI Principal Point of Contact, the North Central Texas Council of Governments and the StateAdministrative Agent to reallocate these remaining funds to enhance the Dallas County Emergency OperationsCenter (EOC).

OPERATIONAL IMPACT

This project will enable the County to purchase the following items for use in our current EmergencyOperations Center. All items will be utilized in the new Dallas County Emergency Operations Center as well.

o GPS Devices with mapping softwareo GIS Computer Monitor and Plottero Computer Laptop Storage Carto Laptop Computerso Wireless Internet Access Hardwareo Dallas County OSEM Promotional Displayo Whiteboard System with Printerso Weather and News Monitoring System

FINANCIAL IMPACT

There is no anticipated additional cost to Dallas County.

RECOMMENDATION

Approve remaining funds be used to enhance the County's EOC.

509 Main Street, Suite 305, Dallas Texas 75202-3340(214) 653-7980 * Fax (214) 653-7988 * cjordon@dallascounty.org

1

24

DALLAS COUNTYOFFICE OF BUDGET AND EVALUATION

October 24,2006

TO:

THROUGH:

FROM:

SUBJECT:

Commissioners Court

Rya~rownBudget Officer

CatherineSola tABudget & Policy Analyst

Constable Precinct I, Constable Evans - Departmental Discretionary Account(DDA) Credit

BACKGROUNDIn 1997, Dallas County Commissioners Court established the Departmental Discretionary Account (DDA)for each department in Dallas County. The DDA was intended to encourage management initiatives thatwould result in cost savings to the taxpayer. In return, the account would be credited a proportion ofthesavings, which the elected official/department head could utilize at their discretion throughout the fiscalyear.

Immediate credit is awarded to a department who agrees in advance to hold a position vacant for at leastsix consecutive months. This credit totals half of the savings to the County for the period of the vacancycommitment. The purpose of this briefing is to infonn the Commissioners Court ofConstable Evans'request for immediate DDA credit.

IMPACT ON OPERATIONSAs a result of the application of the Constable staffing fonnula, Constable Evans is authorized forty-nineDeputy Constable I, grade 66 positions for fiscal year 2007. Currently, Constable Precinct I has fiveDeputy Constable I positions vacant. Constable Evans is requesting to hold one Deputy position (DeputyConstable I, grade 66) vacant for six months and receive the associated DDA credit.

FINANCIAL IMPACT/CONSIDERATIONSHolding the identified DDA positions vacant for six months will result in a $15,774 savings to DallasCounty. In addition, the vacant position will generate the maximum $12,000 worth ofDDA credit forConstable Precinct I.

RECOMMENDATIONThe Office ofBudget and Evaluation recommends that Commissioners Court approve Constable Evans'request for DDA credit for holding one Deputy position vacant for a period of six months. The totalsavings to the taxpayers due to Constable Evans' proposal will be $15,774.

411 Elm StTeet- 3'd Floor, Dallas, Texas 75202~3340

(214) 653~6386 . (214) 653-6517 . -csola@dallascounty.org

25

DALLAS COUNTYOFFICE OF BUDGET AND EVALVATION

October 25, 2006

TO: Commissioners Court

THROUGH: Ryan BrQBUdget Officer

FROM: Ronica L. Watkins, Senior Budget and Policy Analyst

SUBJECT: Truancy Court DDA Management Initiative

BACKGROUNDIn 1997, Dallas County Commissioners Court established the Departmental Discretionary Account(DDA) for each department in Dallas County. The DDA was intended to encourage managementinitiatives that would result in cost savings to the taxpayer. In return, the account would be credited aproportion of the savings, with which the department manager could utilize at his or her discretionthroughout the fiscal year. The pUllJose of this briefing is to report on a management initiative.

IMPACT ON OPERATIONSThe County Judge is requesting approval to hold the Truancy Court Manger grade G (pos. #2079)position vacant for six months from October 1,2006 to March 31, 2007. The Truancy CourtManager position is budgeted in the FY2007 approved budget under the Truancy Court Magistrates'budget department 1011.

FINANCIAL IMPACTHolding the position open for six months will save Dallas County $26,175 based on the FY2007salaries and benefits at the step two of the grade G salary range. Under DDA Policy the TruancyCourt is eligible for half of the savings to the taxpayer not to exceed ten times of the department'sseed amount which is $1,200 annually for each court. The estimated savings to the taxpayer for thismanagement initiative is $13,088. Therefore, the Truancy Court will be credited $12,000 savings tothe DDA spendable account (120.1011.2230) and the remaining savings will be budgeted in theDDA savings to the taxpayer account (120.1011.2220) in the amount of$14,173.

RECOMMENDATIONThe Office ofBudget and Evaluation recommends that Commissioners Court approve the TruancyCourt DDA management initiative of holding the Truancy Court Manager position vacant for sixmonths.

411 Elm Street - 3rd Floor, Dallas Texas 75202-3340(214) 653-6363. Fax (214) 653-6517. rlwatkins@dallascounty.org

26

Iii-~~1'\TY oj;'

GO 0

~. ' \ DALLAS COUNTYl,:1 ': IOFFICE OF BUDGET AND EVALUAnON

ci',?> $'<17'E: Of '\~

October 25, 2006

TO:

THROUGH:

FROM:

SUBJECT:

Cornmissiol5Court

Ryan Bro~Budget Officer

~ Balusek, Senior Budget and Policy Analyst

D-MED Utilization

BACKGROUNDOn June 13, 2006, the Purchasing Department briefed an agreement between Dallas County andD-MED Corporation for automated soft credit checks. The soft credit checks willassist DallasCounty in evaluating the ability of individuals to pay for the costs of services provided.

The D-MED services allows governmental entities to perfonn a simple, yet comprehensive,financial assessment of individuals requesting County-funded services. Examples includeperfonning a financial assessment to detennine if an inmate qualifies for a court-appointedattorney, developing payment plans for defendants ordered to pay court fines and fees, andverifYing indigent status prior to providing services.

The purpose of this briefing is to provide a recommendation on the utilization ofD-MEDservices for assisting in detennining whether or not to contest Affidavits of Inability to Pay.

OPERATIONAL IMPACTThe Office ofBudget and Evaluation has met with the District Clerk's staff to detennine themost efficient fashion to utilize D-MED within the District Clerk's Office. The most efficientway to utilize the D-MED services at the current time is on the Affidavits of Inability to Pay.Currently, nearly 160 Affidavits of Inability to Pay are filed each month with about 40% or 65being contested by the District Clerk's Office. The District Clerk staff could utilize the D-MEDservices to determine ifthey want to contest the Affidavits of Inability to Pay based on thefinancial data that is returned. Currently, the District Clerk staff is required to extensivelyresearch each affidavit to detennine if it should be contested.

The Office of Budget and Evaluation will continue to work with the Criminal judges todetermine the most effective way to implement D-MED services to detennine qualifications forcourt appointed attorneys. Furthennore, it will be detennined how D-Med transactions can beshared between the County Criminal Courts and the County Clerk Collections Department andthe Criminal District Courts and the District Clerk Collections Department.

411 Elm Street - 3rd Floor, Dallas Texas 75202-3340(214) 653·6655 • Fax (214) 653-6517 • sbalusekialdallascounty.org

27

FINANCIAL IMPACTThe pricing structure is based on a per transaction per month cost. It is anticipated that once theprogram is fully utilized in Dallas County, the number of transactions will be over 2,000,resulting in a $5.00 cost per transaction. The cost per transaction at 0-200 transaction is $11.

The District Clerk's Office has projected that the average filing fee is $233, thus this is revenuelost for each successful Affidavit of Inability to Pay. Although nearly 40% of the affidavits arecontested, having the individual's financial information will allow for the District Clerk's Officeto have a resource to know which cases to contest and the amount the individual has the ability topay. It is projected that utilizing the D-MED services for this County service would generate$45,435 in additional court costs, taking into account the D-MED transaction fees of$8,580, thenet revenue would be $36,855.

LEGAL IMPACTSince the information received from the D-MED technology involves credit information, it issubject to the Fair Credit Reporting Act (FCRA). The act requires that entities obtaining theinfonnation only utilize it for permissible uses, such as determination that an individual iseligible to receive a benefit granted by a government entity. Dallas County's intended use clearlymeets the permissible use definition.

RECOMMENDATIONThe Office of Budget and Evaluation recommends that the Commissioners Court approveimplementing the D-MED services within the District Clerk's Offices to assist in contestingAffidavits of Inability to Pay. The Office ofBudget and Evaluation will develop performancemeasures to track additional court costs collected as a result of utilizing D-MED services.

28

October 31, 2006

MISCELLANEOUS

1) FACILITIES MANAGEMENT - requests approval:

a) for the Texas Real Estate Commission, a state agency, to conduct ahearing in the conference room on the third floor of the AdministrationBuilding, on Wednesday, November 8, 2006 from 10:00 am to 3:00 pm.

b) for the Cedar Valley College Faculty Association to hold its annualbusiness meeting in the Commissioner's Courtroom at the AdministrationBuilding on Friday, November 10,2006 from 2:00 pm until 5:00 pm.

2) INSTITUTE OF FORENSIC SCIENCES - requests approval of the newcontract fee of $5,664 with UT-Southwestern for provision of Radiation SafetyServices. The contract/inter-local agreement renews automatically each yearbased upon contract terms. No new contract is needed. UT-Southwestern will besent a copy of the applicable Court Order. Funds are available in the Institute'sFY05 Budget, (00120.3311.05590.0000 Other Professional Fees).

3) IT SERVICES - requests approval:

a) adviseS the Dallas County Commissioners Court as to the actions taken tocorrect a discrepancy in the maximum amount payable to Infolntegration,Inc. as stated in the contract Amendment No. 16 ("Amendment 16"). Aletter of correction to the maximum amount of payment was given to theDallas County Auditor. The letter informed the Auditor that the Not-to­Exceed amount stated in Amendment 16 was incorrect and that the correctamount stated in the Dallas County Commissioners Court Order No. 2006­1175, dated June 27, 2006, was intended and understood by both DallasCounty and Infolntegration, Inc.

b) to have 25,000 obsolete mainframe data tapes removed from the DataCenter and destroyed (by grinding or incineration). These tapes are nolonger useful and the technology is obsolete. To ensure that no data ismade available, it is recommended that the tapes be destroyed for a totalestimated cost of $6,500. Funds are available from the M~or TechnologyFund, Data Center Upgrade (00195.0.08630.2006.0.92058). This is a re­brief from the October 24, 2006 Commissioners Court to correct the costestimate. Recommended by the Office of Budget and Evaluation.

29

c) to purchase 10 hours of on site professional services from IBM to provideInstallationlRemoval services for mainframe computer equipment. Theseservices require specialized skills beyond those of the computer roomtechnician. The hourly rate is $230Ihour. Funding to cover the cost of$2,300 is available in Major Technology Fund, Computer Hardware 2006,Data Center (Upgrade), (00195.08630.2006.0.92058). Recommended bythe Office ofInformation TecI!nology.

d) to renew the Health and Human Services Lab Automation softwaremaintenance with the current vendor Diem Technologies at a cost of$2,430. Funding to cover the cost is available in Major Technology Fund,Hardware and Software Maintenance Contracts, (00195.1090.06520.0).Recommend by the Office ofInforrnation Technology.

e) to purchase NetCrunch 4.x software to enhance monitoring capability ofexisting server management software. This add-on license will providethe ability to monitor detailed processing statistics of County servers,helping to identify problems before they impact the system users. Fundingto cover the cost of $1,795 is available in Major Technology Fund,Computer Hardware 2006, Data Center (Upgrade),(00195.08630.2006.0.92058). Recommended by the Office ofInformationTechnology.

4) PLANNING AND DEVELOPMENT - CDBG staff requests approval for theremaining funds, in the amount of $5,697 in Oracle 9120/2004 for theUnincorporated Beckleyview-UW Gardens Study, to be transferred to Oracle9465/2006 for the Wagon Wheel Lane Street Improvement project for the testingcomponent of this project. This transfer represents previously identified fundingand completes the financial transactions needed for this project.

5) COUNTY TREASURER - requests approval to utilize the County's TrainingFund to pay for Ms. Lisa Hembry, County Treasurer, to travel to Austin andHouston, Texas. The purpose of the trips is to attend the Governor's TrainingSeminar in Austin, Texas on November 15,2006 and the 2006 TexasPublic Funds Investment Conference in Houston, Texas on November 16-17,2006. The total amount requested is $629.85 and will cover the following:

Registration: $30Per Diem: ($35*3) = $105Mileage Reimbursement: 730* .445=$324.85Hotel: $85*2 nights=$1 70Total request= $629.85

30

,The guidelines for use of the County's Training Fund state that theCommissioners Court approves training which the department andCommissioners Court deem appropriate and necessary to attend. The Office ofBudget and Evaluation recommends that the Commissioners Court approve thisrequest to use the County's Training Fund.

6) ELECTIONS - notifies the Commis~ioners Court of the following expenditure(s)using the Elections Escrow Fund #94036. These expenditures are within theregulations established by the Texas Admin. Code: Title 1, Part 4, Chapter 81,Subchapter H, Rule 81.61.

16 - Omni Driver Extenders to facilitate the cleaning and maintenance of votingmachine drives @ $180.00 each. Funding source: 0532.0.08630.0.0.94036.0.0(Election Escrow - 8630)

I - Elmo EV-2000AF Visual Presenter from CDW-G to Use as a Visual Aid forthe Signature Verification and Ballot Board @ $1,599. Funding source:0532.0.02090.0.0.94036.0.0 (Election Escrow - 2090)

l-Infonnational hotline phone system for voter and pollworker access @ $5,750.This allows the public to call in to verify their information and what to do if theinfonnation is incorrect. It also allows the poll worker to confinn registration of aperson who shows up at a polling place, but is not on the voting list. FundingSource 532.0.08417.0.0.94036.0.0 (Elections Escrow 8417).

The total amount is $10,229. Recommended by the Office of Budget andEvaluation.

TRAVEL REQUESTS

7) PUBLIC WORKS - requests approval for Kimberly Kendrick to participate inthe North Central Texas Council of Governments Seminar, Introduction to theMultiuser Geodatabase in Arlington, Texas on November 2-3, 2006: $781.32(registration fees) is available in General Fund, Public Works Department,Conference & Staff Development Account, FY Budget 2006,(120.2010.2050.2006).

31

8) PROBATE COURT - INVESTIGATOR'S VISITOR OFFICE - requestsapproval for Margaret Webster, Hank Vennote, Michelle Sutton and GarnettGrevelle to attend the Texas Guardianship Association Conference and RegisteredGuardian Training & Exam in Austin, Texas on November 15-17, 2006: $690 isavailable in Escrow Fund, Probate Court No. I, Education Fund, FY Budget2007, (00532.4701.21667.2007), $690 is available in Escrow Fund, Probate CourtNo.2, Education Fund, FY Budget 2007, (00532.4702.21667.2007), and $690available in Escrow Fund, Probate Court No.3, Education Fund, FY Budget2007, (00532.4703.21667.2007).

9) HEALTH & HUMAN SERVICES - requests approval for Alma Annendarez &Marianne Killgo to participate in CDC meeting and site review in Austin, Texason November 7-8, 2006: $878 is available in Grant Fund, STDIHIV PreventionTraining Department, Conference Training Account, FY Budget 2006,(00466.08709.02460.2006)

10) FORENSIC SCIENCES - requests approval:

a) for Silvio Pattacini, Pattacini Associates consultant, to travel to Dallasfrom Connecticut on a date to be detennined in October or November2006 at mutual agreement: $3000 is available in the General Fund,Forensics Crime Lab Department, Conference Travel Account, FY Budget2007, (00120.3311.04210.0000).

b) for Lori Fuller to attend the Technical Supervisor certification technicalworkshop provided by DPS, Office of the Scientific Director, inpreparation for the certification exam in Austin, Texas on October 31,2006 through November 03, 2006: $395 is available in the GeneralFund, Forensics, Breath and Alcohol Department, Conference TravelAccount, FY Budget 2007, (00120.3313.04210.2007).

c) for Lori Fuller to attend the mandatory Breath Alcohol TechnicalSupervisor certification exam required by DPS, Office of the ScientificDirector in Austin, Texas on November 15-17, 2006: $275 is available inthe General Fund, Forensics, Breath and Alcohol Department,Conference Travel Account, FY Budget 2007, (00120.3313.04210.0000).

d) for Monica Lopez to attend the Southwestern Association of ForensicScientists and Northwest Association of Forensic Scientists AnnualTraining conference and meeting in Colorado Springs, Coloradoincluding training in IR interpretation and strategies to increase turnaroundfor drug analysis in Colorado Springs, Colorado on November 6-10,2006:$1308 is available in the General Fund, Forensics Crime Lab Department,Conference Travel Account, FY Budget 2007, (00120.3311.04210.0000).

32

EXCEPTION TO TRAVEL REQUESTSUNLESS SPECIFICALLY OBJECTED TO, ALL ITEMS PRESENTED

AS EXCEPTIONS ARE CONSIDERED TO BE APPROVED

Travel Requests submitted (or approval after travel had occurred:

11) OFFICE OF SECURITY & EMERGENCY MANAGEMENT - requestsapproval for Bobbie Grant to attend the County Marshal Forum in Austin, Texason October 24, 2006: $255.81 is available in the General Fund, OSEMDepartment, Conference & Staff Development Account, FY Budget 2006,(00120.3340.2050.2006).

12) SHERIFF'S - requests approval:

a) for Sgt. Mickey Tolbert to attend the mandated ATPA Board meeting inWaco, Texas on October 23, 2006, in a Task Force vehicle with gas creditcards and at no other expense to Dallas County.

b) for Sgt. Porter, Deputies Stanton, Stafford, Miller, Robertson and Shermanto attend Basic SWAT School in Benton, Louisiana on November12-17, 2006, in a County vehicle with gas credit cards and at no otherexpense to Dallas County.

MISCELLANEOUS EQUIPMENT

(1) DEPARTMENT: 00105.2530ITEM:ESTIMATED COST:FUNDING SOURCE:EXPENDITURE SOURCE:

Road and Bridge District #31 - Brake Washer$1,570New Program Contingency00105.2530.02090.0.0. (Road and BridgeFund, Road and Bridge District #3, PropertyLess than $5,000)

PROPOSED ACTION:

33

Road and Bridge District #3 requestsCommissioners Court approval to purchasea brake washer. This type of washer can berolled under the axle so that the brake andbearing area can be washed in place and thefluid will run back into the washer where thecleaning fluid will be filtered and reused.This will improve safety by not having to liftdrums up into a normal elevated washer andwill reduce cost by saving time and reusingcleaning fluid. Recommended by the Officeof Budget and Evaluation.

ESTIMATED COST:FUNDING SOURCE:EXPENDITURE SOURCE:PROPOSED ACTION:

(2) DEPARTMENT:ITEMS:

00105.2520 Road and Bridge District #21-1997 Ford Truck F-250I-Truck Twin Lift wi fiberglassI-Hotsy Car Wash Elite1-15,000 Gallon diesel Tank$0NIANIARoad and Bridge District #2 requestsCommissioner Court approval to transfer theabove listed equipment to the new AutoService Center located within their facilitiesas part of the Road and Bridge #2realignment. Recommended by the Office ofBudget and Evaluation.

(3) DEPARTMENT: 4040ITEM:ESTIMATED COST:FUNDING SOURCE:EXPENDITURE SOURCE:

PROPOSED ACTION:

Public DefenderI - Color Printer$300Major Technology Fund195.2093.92014.2007 (Major Technolol!vFund, Computer hardware less than $5,000,FY2007)The Public Defender requests authorizationto purchase a replacement color printer forutilization by the Investigator's Office.Recommended by the Office of Budget andEvaluation.

(4) DEPARTMENT:ITEM:

ESTIMATED COST:

4051 District Court AdministrationI - Adobe Acrobat 7.0 ProfessionalSoftware$180

(5)

(6)

FUNDING SOURCE:EXPENDITURE SOURCE:

PROPOSED ACTION:

DEPARTMENT: 5110ITEMS:

ESTIMATED COST:FUNDING SOURCE:EXPENDITURE SOURCE:

PROPOSED ACTION:

DEPARTMENT: 00195.1090ITEMS:ESTIMATED COST:FUNDING SOURCE:EXPENDITURE SOURCE:

PROPOSED ACTION:

34

Major Technology Fund195.2093.92014.2007 (Major TechnologvFund, Computer hardware less than $5,000,FY2007)The District Court Administrator requestsauthorization to purchase software to utilizefor civil court related activities.Recommended by the Office of Budget andEvaluation.

Juvenile Administration3 - Dell GX620 Computers ($750 each)1- 17" Flat Monitor ($225 each)3- Dell Optical Mouse ($25 each)3 - Dell Keyboard ($25 each)1- HP Laser Jet Printer 4250N ($1,200 each)$3,825Major Technology00195.02093.92014. 2007 (MajorTechnology Fund, Juvenile Administration,Computer Hardware, FY2007)The Juvenile Administration Departmentrequests approval to replace theaforementioned items that were stolen fromthe Juvenile Justice Alternative EducationProgram on the weekends of September 30,2006 and October 14, 2006. Recommendedby the Office of Budget and Evaluation.

Information Technology Services5 - 0/.," DYMO RhinoPro Tape Refills$200Within Budget00195.1 090.02690.2007 (Major TechnologyFund, IT Services, Hardware and ElectricalSupplies, FY2007)Information Technology Services requestsCommissioners Court approval to purchasefive 0/.," DYMO RhinoPro Tape Refills usedto label Server and Network equipment.Recommended by Information TechnologyServices.

(7) DEPARTMENT:ITEMS:

00195.1090 Information Technology Services10 - County Standard Dell PCs andLicenses for MS Office Software

35

(MajorHardware

$14,000Major Technology Fund, Prior YearHardware Refresh00195.0.08630.2006.0.92055Technology Fund, Desktop

ESTIMATED COST:FUNDING SOURCE:

EXPENDITURE SOURCE:

PROPOSED ACTION:Refresh, FY2006)Information Technology Services requestsCommissioners Court approval to purchase~en County Standard PCs and OfficeSoftware to replace existing, obsolete PCsthat will no longer perform the functionsnecessary for the job function.Recommended by Information TechnologyServices.

TELECOMMUNICAnONS EQUIPMENT

Communications & Central Services - requests:P061l022B to install County provided expansion cabinet and components tosupport move of Juvenile offices to 3650 Buckner Blvd. Installation: $630.00; norecurring cost. Recommended.

Pon0007 to install twenty six 18 inch racks for convergence equipment at variouslocations throughout the County. Installation: $3,185.00; no recurring cost.Recommended.

IT Services M0609034, M0609035 & M0609036 requests to relocate the TaxIVR lines to new area of data center and install two single-lines for faxes ~n the 5th

floor of the Records building. Installation: $544.20; no recurring cost.Recommended.

District Court Administration MOnOOOl requests to assign a long distanceaccess code for the new position in the department. Equipment: $0.00; Installation;$0.00, labor covered by contract; no recurring cost. Recommended.

QSEM - M07l0002 requests to assign a long distance access code for newemployee on the 3rd floor of the Records building room 305. Equipment: $0.00;Installation; $0.00, labor covered by contract; no recurring cost. Recommended.

36

District Attorney - requests:M0710005 to provide a headset the receptionist on the 2nd floor of the HWJC.Equipment: $150.00; Installation; $0.00, labor covered by contract; no recurringcost. Recommended.

M0710028 to assign a long distance access code for a new employee in thedepartment. Equipment: $0.00; Installation; $0.00, labor covered by contract; norecurring cost. Recommended.

M0710033 to provide two headsets for case workers to allow more efficiency withhandling calls. Equipment: $300.00; Installation; $0.00, labor covered bycontract; no recurring cost. Recommended.

CSCD - M0710006 requests to provide a headset for employee on the 1st floor ofthe Decker facility at the Receptionist desk. Equipment: $150.00; Installation;$0.00, labor covered by contract; no recurring cost. Recommended.

Facilities Management - requests:M0710007 to install a phone line and single-line phone in the old storage area thatis being converted to an office on the 9th floor of the GACB. Equipment: $47.00;installation; $43.00; no recurring cost. Recommended.

M0710008 & M0710009 to install two single-lines for the fire alarm panels on the1st floor of Cook/chill in the records storage area. Installation: $97.90; monthlyservice increase: $57.22; Recommended.

254 Family District Court - M0710011 requests to install a display phone toallow staff to show when the Judge is calling. Equipment: $81.00; Installation;$0.00, labor covered by contract; no recurring cost. Recommended.

Juvenile - requests:M0710012 to upgrade the existing single-line phone to a multi-line phone on the2nd floor room A215. Equipment: $54.00; Installation; $0.00, labor covered bycontract; no recurring cost. Recommended.

M0710019 to upgrade existing multi-line phone with a multi-line with the speakerphone feature. Equipment: $70.20; Installation; $0.00, labor covered by contract;no recurring cost. Recommended.

M0710022 to upgrade existing multi-line phone in the Education suite to a multi­line with the speaker phone feature. Equipment: $70.20; Installation; $0.00, laborcovered by contract; no recurring cost. Recommended.

37

District Attorney Juvenile - requests:M0710020 & D0710013 to install a data-line and phone line on the 5th floor of theGACB room 560. Equipment: $54.00; Installation; $107.50; no recurring cost.Recommended.

M-0710021 to activate existing line for a new number and install a new phoneinstrument on the 5th floor room 560. Equipment: $54.00; Installation; $0.00, laborcovered by contract; no recurring cost. Recommended.

255th Family District Court M0710013 requests to install a new phone line andmulti-line phone on the 4th floor of the GACB room 410B. Installation: $43.00; norecurring cost. Recommended.

Road & Bridge District 3 M0710027 requests to provide a long distance accesscode for the department secretary. Equipment: $0.00; Installation; $0.00, laborcovered by contract; no recurring cost. Recommended.

Funding for the above request is available from countywide Department 800, lineitem 432, Telephone Contingency.

Pagers

Constable Precinct 4 M0710023, M0710024, M0710025 & M0710026 requeststo provide four alpha-numeric pagers for four new Deputies. Monthly serviceincrease: $18.80. Recommended.

Pagers are funded by the requesting department unless otherwise indicated.

DALLAS COUNTY COMMISSIONERS COURTBRIEFING AGENDA

ADDENDUM

October 31,2006

REPORTSIRECOMMENDATIONSIREQUESTS

1) OPERATIONS

PAGE NOS.

South Tower Jail Project - Proposed Change Order No. 1 .Insert

DALLAS COUNTYCOMMISSIONERS COURT ADMINISTRATIONDan Savage, Assistant Administrator for Operations

October 31, 2006To: Commissioners CourtFrom: Dan Savage, Assistant Administrator

for OperationsSubject: South Tower Jail Project - Proposed Change Order NO.1

BACKGROUNDOn August 15, 2006, by Court Order 2006-1425, the Commissioners Court awarded the

construction contract for the South Tower Jail Project to the McCarthy Building Companies, Inc.The contract for this project sets forth insurance requirements in Article II of the AlA A201 GeneralConditions document which is part of the contract. Section 11.8 for "Other Insurance" calls for thecontractor to provide Owner's Protective Liability Insurance. Attached is acopy of this portion ofAlA A201. McCarthy, as part of its overall insurance package, provides this protection throughMcCarthy's Master/Program policies. Attached are letters from James Leppo, Project Director withMcCarthy, and Elaine Kampwerth, with Aon Risk Services, addressing the McCarthy coverageunder the Master/Program policies approach. This material has been reviewed by both the CivilDistrict Attorney and the Dallas County Risk Management and both agree that the McCarthyMaster/Program policies provided by Aon provide the coverage set forth in Section 11.8 "OtherInsurance". Furthermore, this coverage has been in effect since the start of the project. Acopy ofthe Certificate of Insurance is attached. Change Order No. 1modifies the contract language toreflect the use of McCarthy's Master/Program policies for this coverage.

IMPACT ON OPERATIONSThis coverage is required by the contract. McCarthy's Master/Program policies have

provided this coverage service the inception of the contract.

FINANCIAL IMPACTThis change order does not change the contract value.

LEGAL IMPACTThis requested Change Order has been reviewed by the Civil District Attorney and the

County's Risk Manager and it meets the requirements for "Other Insurance".

MIWBENot applicable.

RECOMMENDATIONStaff recommends approval of Change Order No. I relating to the insurance requirements

of the construction contract. Staff also asks that the payment for the work performed by McCarthyduring the month of September be approved and authorized for payment.

Dan Savage, Assistafor Operations

Dallas County Administration Building411 Elm Street. 3rd Floor Dallas Texas 75202-3317

e-mail: dsavage@dallascounty.org

Telephone (214) 653-7650Fax (214) 653-6517

$1,000,000 Each Occurrence$2,000,000 Aggregate

.3 Personal & Advertising Injury:$1,000,000 Each Occurrence

.4 Property Damage:$1,000,000 Each Occurrence

.5 Property Damage Liability Insurance shall include coverage for the following hazards:

.1 X (Explosion)

.2 C (Collapse)

.3 U (Underground)

.6 Contractual Liahility:.1 Budily Injury

$1,000,000 Each Occurrence

.2 Property Damage:$1,000,000 Each Occurrence$2,000,000 Annual Aggregate

§11,6 COMPREHENSIYEAUTOMOBILE LIABILITYThe ContractorshalLprovideComprehensive Automobile Liability Insurance with the following limits:

.1 Bodily Injury:$100,000 Each Individual$300,000 Each Accident

.2 Property Damage:$100,000 Each Occurrence

§t1.6.3Hecause the State of Texas has ,a no-fault automobile insurance requirement, the Contractor shall ensure thatcenain coverage isprovided that conforms to -any specific stipulation in Texas law.

§11,TUMBRELLAEXCESS LIABILITYThe Contractor shall provide Umbrella Excess Liability Insurance in the amount of Twenty Million Dollars and NoCents ($20;000,000.00).

§11.60THERINSURANCEThe Contractor shalLprovideOwner's Protective Liability Insurance with the following limits;

.1 $250,000 per occurrence$500,000 aggregate

§11.8.2 If by thetennsof this insurance any mandatory deductibles are required, or if the Owner should elect toincrease the mandatory deductible amounts or purchase this insurance with voluntary deductible amounts, the Ownershall he responsible for payment of the amount of the deductible in the event of a paid claim.

§'1t;S;3:1fbytheterms of this insurance any mandatory deductibles are required, or if the Contractor should elect, withconcurrence of the Owner, to increase the mandatory deductible amounts or purchase this insurance with voluntarydeductible amounts, the Contractor shall be responsible for payment of the amount of all deductibles in the eventclaims are paid on their part of the Project

§ 11.9 BUILDER'S RISK INSURANCEThe Owner shall provide Builder's Risk Insurance with limits as determined by the Owner.

AlA Document A201™ _1997. copyright © 1911,1915,1918,1925,1937,1951,1958,1961,1963, 1966, 1970. 1976, 1987 and 1997 by The AmericanInstitute 01 Architects. All rights reserved. WARNING: This AlAI'!; Document is protected by U.S. Copyright Law and InternationalTreaties.Unauthorized reproduction or distribution of this AlA'!!! Document, or any portion of it, may result in severe civil and criminal penalties, and will beprosecuted to the maximum extent possible under the law. This document was produced by AlA sohware at 14:42:10 on 08/11/2006 under OrderNo.l000228003 1 which expires on 4/10/2007, and is not for resale.User Notes: ThiS document modified by the Owner, August 11, 2006. (2320031113)

50

14131 MIDWAY ROAD SUITE 630 ADDISON, TEXAS 75001 (972) 991-5500 fAX (9121991-9240 www.mccarthy.com

Mr, Dan SavageDallas County411 Elm Street, 3,dPIoorDallas, TX 75202

October 26, 2006

Reference:Subject:

Dear Dan,

Dallas CountyDetention Center South TowerOwner's Protective Liability Insurance

Please see the atta:chedJetter dated October26, 2006 from AOllRisk Services providingconfirmation that theinsurance McCarthyIs providingto 'meets and exceeds.theinsuranccrequiredln section 11.8 oftheGeneral Conditions with respectto the Owner'sProtective Liability policy,

As evidenccd by thcdates on the certificates of insurance, this insurance has been ineffect sincc the start ofthc project.

McCarthy agrcesto execute a no cost change orderto provide Dallas County with thisadditional coverage.

McCarthy agrees to providc Dallas County with alettetaccompanying each paymentapplication stating that each of the subcontractors and suppliers currcntly working on sitehavc insurancc coverage in compliance with their contractual requirements.

If I can be of furthcr assistancc, pleasc do not hesitatc to call.

Companies,' Inc.

Cc: Jobsitc

AONOctober 26, 2006

Mr. Dan SavageDallas County411 Elm Street, 3'd FloorDallas, TX 75202

Re: Dallas County Detention Center - South Tower

Dear Mr. Savage:

Please let this letter serve as confirmation and clarification that McCarthy BuildingCompanies, Inc. does have insurance to comply with the insurance provisions outlined in11.8 of the General Conditions of the Contract for Construction. While the form ofinsurance provided is not an Owner's Protective Liability policy, the insurance providedexceeds the insurance requirements as I will explain in this letter.

11.8 Other Insurance - States that the Contractor shall provide Owner's ProtectiveLiability with the following limits:

$250,000 per occurrence$500,000 aggregate

With a separate and project specific Owner's Protective Liability (OCP) policy you areheld to the limits, terms and conditions ofthat policy. These limits, terms and conditionsare not as broad as the limits, terms and conditions ofMcCarthy's MasterlProgrampolicies. The OCP will not cover Personal Injury or Completed Operations and thelimits are lower, $250,000 per occurrence/$500,000 aggregate versus access toMcCarthy's MasterlProgram that provides $1,000,000 per occurrence and $2,000,000aggregate under the Commercial General Liability and then an additional $100,000,000in Excess Liability limits.

As you can see, coverage under McCarthy's MasterlProgram policy far exceeds the limitsand coverage's ofseparate Owner's Protective Liability policy. Purchasing a separateOwner's Protective Liability policy is an unnecessary expense and provides absolutely noadditional benefit. The County ofDallas will be named as a Primary Additional Insuredunder McCarthy's Commercial General Liability and Umbrella policies. Further,McCarthy's General Liability and Umbrella policies provide that the limits apply on a"per project" basis. The Count ofDallas will have dedicated limits for this projectwithout having to go out and purchase a separate project specific policy.

Aoo Risk Services of Missouri, Inc.8182 M~ry!and Avenue· Saint Louis, Missouri 63105~3786eel: 314_721.~ 100.800.325.7028· fax: 314.721.4730' www.aon.comDBA Aon Risk Services of Missouri, In<:. Insurance Services CALicense No. 0520771

AONDallas CountyOctober 26, 2006Page Two

Please review the content ofthis letter and the attached certificate that exceeds theinsurance requirements found in the General Conditions of the Contract for Constructionincluding 11.8.

Regards,

-#1J"'<~~Elain~~,CRMAon Risk Services ofMissouri

Ann Risk Services of Missouri, Inc8182 Mnryl;<lnd Avenue· SRil\r Louis, Missouri 63105~37B6,cJ: 31'U21.5100· 800,325.7028 • fux: 314.721.4730. W'I'.'w,aOll.comDBA Aan Ri~k Services of Missouri, Jnc. Insurance Sl'r'.'ices CALicense No, OB2077 1

CERTIFICATE OF LIABILITY INSURANCE DATE (MMlDDIYY)10/2612006

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY ANDCONFERS NO RIGHTS UPON THE CERTiFICATE HOLDER. THIS CERTIFICATEDOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY TIlEPOUC~IES BELOW.

PRODUCERAon Risk Services of Missouri, Inc., 8182 Maryland Ave., St.louis, Mo. 63105,Attn: SUe SchwartzPHONE: (314) 721·5100, Fax; (314) 721-8212DIBIAAon Risk Services of Missouri Insurance Servlces, Catlfomla LIcenseNumber OB20771 INSURERS AFFORDING COVERAGE NAIC#INSUREDMcCarthy Bullding Companies, Inc. I Div. 0214131 Midway Road, Sulte 630Addislon, TX 75001~3625

INSURER A: Arch Insurance Company

INSURER B: Insurance Company of the Stala of PA

INSURER c: RSUllndemnity Company

INSURER 0: Liberty Insurance Underwriters, Inc.

INSURERE;

11150

19429

231419917

THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED,NOiWlTHSTANDING ANY REQUIREMENT. TERM OR COOOmON OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATEMAY BE ISSUED OR 'WAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO AU THE TERMS, EXCLUSIONS, ANDCONDITIONS OF SUCH POLICIES, AGGREGATE I.lMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,

GENERAl. UAaIUTYo COMMERCW. GE.NERAl UABr..nY

o ClAlMS MAce 0 OCCUFlIl1l.NCE

~ Per ProjeclllocaUon Aggregate

o

51PKG2074802 41112006 41112007 EACH OCCURRENCE

DAMAGE TO RENTEDPREMISES Ea occtml:'l(:(lo

MED eX!" (Any (tile penwmJ

PERSONAL&ADV I~URY

GENERAL AGGREGATE

$

$

$

$

$

1,000,000

1,ooa,oot>10,000

1,000,000

2,000,000

Gall AGGROOATEtlMITAPPUES PER;

o POllCY 0 PROJECT 0 lOC

PRODUCTS-COMPtOP AGG $ 2,000,000

OTHERC Excess Uability (2nd Layer)o Excess Liability (3rd Layer)

B 0 5000,0005,000,000

1,000,000$

$

$

$

EAACC

AGG

OTHER THANAUTOONl.Y:

E.L EACH ACCIDENT

E.L DISEASE - EA EMPLOYEE

EACH OCCURRENCE

AGGREGATE

AUTO ONLY _ t:A ACCIDENT

COMSIf-tED SINGLE Ut.UT{Elllll:cid&Ilt}

SODILY INJURY{per eooitlunt)

PROPERTY DAMAGE(p&r ao::idenl)

EL DISEASE - pOliCY UMIT

BQOILY INJURY{Per person}

Umit: $20,000,000, XS $5,000.000Ltmlt: $5O,OOO.OOO,XS $25,000,000

4/112007

4/112007

41112007

411120074/112007

41112006

411/2006

41112006

4111200641112006

51PKG2074802

8766603

51WCI2074702

NHA215998LQ1.B71·181090.Q43

RrnuTION

exCESS {UMBRELLA llAB1UTY

~ OCCUR 0 ClAIMS MAOe

o oeOUC1l81.E

WORKERS' COMPENSATION ANDEMPLOYERS' LIABILITY

;.JoN PROi"RIErOR tPAATNERI E:Xli:CtfTTV!!Ol'l'IC5RJMEMeER EXCLilllED1

KYell. OOsalbel1FlCler SPEClAl PROVISIONS WlIlW

o AUTOMOBILE LiABII.ITY

~ Nf(AVTO

o AU OWNeDA\Jl"OSo SCHEOIJLEO AurOS

o H!ReOAUTOSo NON OWNEO AUTOS

~ Any aulo physical dalll<lgl'l

oo GARAGE LIABILITYo MffALlTO

o

A

A

DESCRIPTION Of' OPEAATIONSILOCATlONSNEHICIJ:SIEXClUSI<mS ADDEO BY ENDORSEMENT/SPECIAL PROVISIONS Standard wJ2nd,3rd XS 147789

RE: PROJECT # 3636· DAlLAS COUNTY DETENTION CENTER SOUTH TOWER, 111 WEST COMMERCE STREET,DALLAS, TX.THE COUNTY OF DALLAS IS ADDITIONAL INSURED ON A PRIMARY AND NON·CONTRIBUTORY BASIS I'S RESPECTS GENERAL LIABILITY,AUTOMOBILE LIABILITY AND UMBRELLNEXCESS LIABILITY AS REQUIRED BYWRIITEN CONTRACT. A WAIVER OF SUBROGATION APPLIES.REPLACES CERTIFICATE DATED 8122;106.

TillS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED - - AUTOMATIC STATUSWHEN REQUIRED IN CONTRUCTION AGREEMENT

WITH YOU - COMPLETED OPERATIONS - PRIMARYAND NON-CONTRIBUTORY ENDORSEMENT

This endorsement modifies insurance provided under the following: 147789

Section n- Who is an insured is amended to include as an insured any person or organization for whom you areperforming opertions when you and such person or organization have agreed in writing in a contract or agreementthat such person or organization is an additional insured on your policy. Such person or organization is anadditional insured only with respect to liability arising out of:

i) "your work" at the location designated; or

it) the t<products-completed operations hazard."

Coverage afforded to these additional insured parties will be primary to, and non--eontributory with, any otherinsurance available to that person or organization.

All other terms and conditions of this Policy remain unchanged.Reference:

RE: PROJECT # 3636 - DALLAS COUNTY DETENTION CENTER SOUTH TOWER, 111 WEST COMMERCESTREET.DALlAS, TX,

Policy Number:

Named Insured:

51PKG2074802

McCarthy Bulldlng Companies, Inc. I Div. 02

This endorsement is effective on the inception date of this Policy unless otheIWise stated herein:

Endorsement Effective Date:

00 MLO019 0011 03

41112006

Page 1 of!

Policy No. 51PKG2074802 COMMERCIAL GENERALLIABIUTYCG24 04 1093

TillS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

WAIVER OF TRANSFER OF RIGHTS OF RECOVERYAGAINST OTHERS TO US

This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE

Name of Person or Organization:COUNTY OF DALLAS

Project:RE: PROJECT # 3636 • DALLAS COUNTY DETENTIONCENTER SOUTH TOWER, 111 WEST COMMERCESTREET,DALLAS, TJC

(If no entry appears above, information required to complete this endorsement will be shown in the Declarations asapplicable to this endorsement. )

The TRANSFER OF RIGIITS OF RECOVERY AGAINST OTIIERS TO US Condition (Section IV - COMMERCIALGENERAL LIABILITY CONDITIONS) is amended by the addition of the following:

We waive any right ofrecovery we may have against the person or organization shown in the Schedule above because ofpayments we make for injury or damage arising out ofyour ongoing operations or llyour work" done under a contract withthat person or organization and included in the "products.completed operations hazard". This waiver applies only to theperson or organization shown in the Schedule above.

CG24041093 Copyright. Insurance Servh::es Office, Inc.• 1992 Page 1 011

Policy No. 51WCI2074702 WC000313

WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY

WAIVER OF OUR RIGHT TO RECOVER FROMOTHERS ENDORSEMENT

We have the right to recover OUf payments from anyone liable for an injury covered by this policy. We willnot enforce our right against the person or organization named in the Schedule~ (This agreement applies onlyto the extent that you perform work under a written contract that requires you to obtain this agreement fromus.)

This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule.

SchedulePerson or Organization

COUNTY OF DALLAS

.Job Description 147789

RE: PROJECT # 3636 • DALLAS COUNTY DETENTIONCENTER SOUTH TOWER. 111 WEST COMMERCESTREET.DALLAS, TX.

61,730,820.000.00

61,730,820.00

61,730,820.000.00

OWNER:

ARCHITECT: r2ICONTRACTOR: r2I

FIELD: r2IFILE: r2I

$$$$$

ADDRESS

BY (Signature)

Margaret Keliher, County Judge

County of Dallas

(Typed name)

DATE

McCarthy Building Companies, Inc.CONTRACTOR (Firm name)

14131 Midway Rd., Suite 630Addison, Texas 75001-3658ADDRESS

BY (Signature)

DATE

(Typed name)

,( 0) days.atc of this Change Order therefore is seven hundred thirty (730) days from date

DATE: October 31, 2006

ARCHITECT'S PROJECT NUMBER: 09784.000

CONTRACT DATE: August 15,2006

CONTRACT FOR: General Construction

001

include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price whichge Directive until the cost and time have been agreed upon by both the Owner and

xecuted to supersede the Construction Change Directive.

LOWS:'sputed amount attributable to previously executed Construction Change Directives)

.e: AlA A201 General Conditions is modified to provide that the other required insurance can beolicies described in the attached letters from McCarthy Building Companies, Inc., and AON

Document G70rM

- 2001

rized Change Ordersange Order was

ged by this Change Order in the amount ofthis Change Order will be

BY (Signature)

AlA Document G701 ™ - 2001, Copyright © 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: ThisAIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA31 Document, or 1any portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Thisdocument was produced by AlA software at 09:37:58 on 10{27/2006 under Order NO.1000228003_, which expires on 411012007, and is not for resale.User Notes: (2517460914)