1

DALLAS COUNTY COMMISSIONERS COURT BRIEFING AGENDA

April 26, 2011

REPORTS/RECOMMENDATIONS/REQUESTS PAGE NOS.

1) HEALTH & HUMAN SERVICES

a) FY2011 Ryan White HIV / AIDS Treatment Extension Act of 2009, Part B Formula Grant Budget... .............................................. ..4-12

b) DOE American Recovery and Reinvestment Act (ARRA) Weatherization Assistance Program Amendment City of Dallas ................................................................................................. 13-15

(COURT ORDER ON FORMAL AGENDA)

2) SHERIFF

a) FY2012 Texas ABTPA Grant Submission ...................................................... 16-19 (COURT ORDER ON FORMAL AGENDA)

b) Courtesy Patrol Program ................................................................................ 20-23 (COURT ORDER ON FORMAL AGENDA)

3) INFORMATION TECHNOLOGY

Upgrade Hardware and Software for·Cross Match and AFIX ........................... 24-25

4) HUMAN RESOURCES/CIVIL SERVICE

Policy Revisions: 86-439: Reclassification (Salary Administration) 86-572: Re-employment, and 86-627: Reduction-In-Force ................................ 26-31

4/26/2011

2

5) BUDGET

a) Conference/Travel/Training Requests ...................................................... 32-34

b) Hiring Freeze .................................................................................................. 35-36

c) Dallas County Juvenile Probation Department Administrative Support Reorganization ................................................... 37-38

d) FY2012 Budget Update/Discussion ..................................................... 1 :30 p.m.

6) INFORMATION ..... " ................................................................................................ N / A

• Jail Population Report • Office of Budget & Evaluation - Reserve Balance Report April 20, 2011 • Purchasing:

Request Missing Documents - RFP No. 2011-036-5427 Request for Proposals for Collection Services for Justice of the Peace Courts

Annual Contract Data Information Annual Contract Extensions

• Health & Human Services: HHS Updates

7) Miscellaneous, Miscellaneous Equipment, and Telecommunications Requests ............................................................................. 39-56

8) PUBLIC COMMENTS

Speakers ...................................................................................................................... N / A

FIVE SIGNATURE DOCUMENT(s) FOR CONSIDERATION

Minister's Letter of Appreciation

4/26/2011

3

DATES TO REMEMBER

Legislative Briefing - Friday, April 29, 2011

Memorial Day - Monday, May 30, 2011

Parkland Budget Hearing - Tuesday, June 7, 2011 - 11:00 a.m,·

4/26/2011

4

DALLAS COUNTY HEALTH AND HUMAN SERVICES GRANTS MANAGEMENT DIVISION

Zachary Thompson Director

TO: COMMISSIONERS COURT

FROM: ZACHARY THOMPSON, DIRECTOR

DATE: APRIL 26, 2011

SUBJECT: FY 2011 RYAN WHITE HlV/AIDS TREATMENT EXTENSION ACT OF 2009 PART B FORMULA GRANT BUDGET

Background of Issue The Dallas County Judge is the grantee and legal recipient of the Ryan White HIV/AIDS Treatment Extension Act of2009 (TEA) Part B Formula grant for the Dallas and Shennan-Denison HIV Services Delivery Areas (HSDAs). This grant is administered by the Texas Department of State Health Services. Dallas County Health and Human Services (DCHHS) is designated to serve as the Administrative Agency. DCHHS is responsible for completing the grant application, managing the sub-recipient award process, tracking the expenditure of funds by service providers throughout the contract period and making recommendations, when appropriate, to reallocate funds.

The FY 2011 contract between the DSHS and DCHHS, contract number 2011-037895, has a budget period of April 1 , 2011 through March 31, 2012. The contract was approved by Court Order on April19, 2011. DCHHS will receive $3,305,261 in grant funding, which is a $48,854 decrease when compared with FY 2010. The Administrative Agency budget as presented in Attachment A is recommended for approval.

Fiscal Impact There is no fiscal impact to Dallas County.

Operational Impact Administrative Agency staff will coordinate and monitor the programmatic and fiscal accountability ofthe subcontractors in accordance with the responsibilities assigned to them by the Dallas County Commissioners Court.

Legal Impact The Dallas County Commissioners Court must approve the Administrative Agency budget.

Strategic Plan Compliance Recommendations included in this briefing are consistent with the Dallas County Strategic Plan, Vision 2: Dallas County is a healthy community. The DCHHS is the designated Administrative Agency for the Ryan White Treatment Extension Act Part B grant. The FY 2011 Ryan White PartB F onnula grant directly supports a regional indigent medical and mental healthcare network for those impacted by mV/AIDS.

Commissioners Court April 26, 2011 Page 2

Recommendation

5

It is recommended that the Dallas County Commissioners Court does hereby approve the FY 20 II Ryan White TEA Part B Formula grant Administrative Agency budget, in the amount of$494,000, as outlined in Attachment A.

/7' / ?1!'" ... RECOMMENDEDBY: ____ 7~~~[~~SU,~~L------

./Zachary nomps .', Director I

Attachment c: Darryl Martin, Court Administrator

Virginia Porter, County Auditor

6

Dallas County Health and Human Services

Ryan White Part B HIV Care Services and Administrative Agency F¥ 2011 - 2012 Proposed Services and Administrative Agency Budget

TOTAL BUDGET

PERSONNEL

A. Assistant Director for Grants Compliance - Karin Petties

S7,169.92/mo x 25.00% x 12 Oversee activities and overall operation of the HIV Grants Management Division.

B Grants Management Officer - Crystee Cooper-Walton

S6,158.17/mo x 25.00% x 12

Provide and prepare various reports required by the grantor. Oversee the daily management of HI V Grants Management Unit

C. Grants Manager - Mitos Llauder

$5,731.83/mo x 25.00% x 12 Coordinate and oversee the lInancial operation of HIV Grants Management Division, Analyze and prepare fiscal reports and

budgets

D. Accountant II - Aurora Inumerable

$3,996.50Imo x 25.00% x 12

Monitor financial activities and daily accounting operation of HIV Grants Management Division.

E. Program Monitor - Glenda Nchekwube

$4,775.50/mo x 30.00% x 12

Program Monitor - Norma piel-Brown

S4,775.50/mo x 30.00% x 12

Program Monitor - Hamed Husain

S4,543,83/mo x 30.00% x 12

Conduct programmatic review of subcontractors.

F. Grants Analyst - Tianjiao McPherson

$3,996.50/mo x 25.00% x 12

Prepare budgets for grant application. Assist in the review of

subcontractor's budgets. Assist accountant in the daily accounting

activities.

G. Administrative Assistant - Vacant

$3,889.92/mo x 25.00% x 12

Provide administrative and fiscal support.

H. Data Analyst - Thomas Reed

$3,779.17!mo x 25.00% x 12

Collect data and information for various users. Provide ARIES and

administrative support

General Office Clerk - Brisa Anzures

$2,809,50/mo x 25.00% x 12

Provide clerical assistance to HIV grants administrative staff.

Systems Operating Analyst - Allen Wang

$6,548.75/mo x 5,00% x 12

Provide assistance as backup with ARIES reporting and tracking

(Cost shared with DCHHS@20%)

s 494,000 $

278,126

21,5JO

18,475

17,196

11,990

17,192

17,192

16,358

11,990

11,670

11 ,338

8,429

3,929

ATTACHMENT A

Tota!

2,811,261 S 3;305,261

4.11312011 J :\ccooperwaltonIGrantslhrt BIFY 20 I I \budgelslFY 20 I 1 R WPB Budget ]ust.Ac!ual 041] I I Crystec

7

Dallas County Health and Uuman Services

Ryan White Part B HIV Care Services and Administrative Agency FY 2011 - 2012 Proposed Services and Administrative Agency Budget

K DCHHS Administrative Assistant - Yamonica Flemmings

S4,323.42/mo x 6.25% x 12

Provide assistance to HIV Grants Management Divisioll in processing grants contracts for briefings and court order. (Cost shared with DCHHS@25%)

L. DCHH.S CourierlDelivery - Marvin Jones

$2,69L67/mo x 6.25% x 12

Provide delivery and courier service 10 and from Dallas County depmtments, local grantor, and subcontractors. (Cost shared with DCHHS@25%)

M. Building Supervisor - vacant

S2,807.50/mo x 8.75% x 12

Assist with the setting up of meetings for HIV Grants Management Division. (Cost shared with DCHI-{S @35%)

N. Quality Assurance Administrator - vacant

$5,059.42/mo x 30.00% x 12

Perform chart reviews and evaluations of medical and dental services to ensure compliance with Public Health Standards. Supervise quality management staff,

O. Health Advisor - Nikita Phillips

S4,543.83/mo x 30.00% x 12

Develop and implement standards of care and outcome measures for services

P_ Quality Assurance Advisor - LaToya Miles

$3,843.75/mo x 30,00% x 12

Provide technical assistance to contractors and conduct studies/reviews on current standards of care.

Q. RWPC HIV Services Planner· Felton Stevens

$4,543.83/mo x 30.00% x 12

Coordinate implementation of the Comprehensive Plan

R. RWPC Administrative Coordinator - Crystal Flores

S3,596.75/mo x 30.00% x 12

s

Provide administrative support and coordinate day-to~day activities of Planning Council.

RWPC/C Manager - Aurelio Rodriguez

S5,288.00/mo x 30.00% x 12

Oversee day-to-day operations of the Planning Council. Prepare reports as needed.

T Accounting Clerk - Nebiat Kidane

S2,455.92/mo x 20.00% x 12 Provide accounting support to HIV Grants Management Division,

II FRINGE BENEFITS

Medical/Dental/Life Insurance @ S,500/fte x Allocation Rate

Social Security@7.65%

Retirement@ 9.40%

Workers Compensation@0,50%

3,243

2,019

2,948

18,214

16,358

13,838

16,358

12,948

19,037

5,894

92,693

43,881

21,277

26,144

1,391

A TT ACHMENT A

4113/2011 J IccooperwaitonlGranls\Purt B\FY 2011 IbudgetslFY 2011 RWl'B Budget JusLActual 041311 ,Cryslec

8

Dallas County HClilth and Human Services

Ryan White Part B HIV Care Services and Administrative Agency

FY 2011 - 2012 Proposed Services and AdminiMrative Agency Budget

Cost ClltegQrics

III TRAVEL

AIUravcls ,by administrative agency is in compliance with The D;aJ),~_s C9,l!tqty PQI~cies a~d :rrocc~tll:es.

A Local Travel

IJ For administrative staff to perform on-site program momtoring, fiscal compliance audit, and other HIV grant-related activities (1000 miles @.50cents/mile)

2J For planning council staff to perform RWPC activities, and other on­site activities (500 miles@.50cents/mile).

3] For quality management staff to perform on-site program ",,,,,,m,nt, program evaluation, and other quality management related activities (500 miles @ .50 cents/mile).

4J For data and systems staff to provide ARIES support, assistance, and other ARIES related activities (500 miles @ cents/mile).

B. Dut-of Jurisdiction Travc\

1] Travel for five administrative staff, and one RWPC member to attend Ryan White HIV/AIDS Program Grantee meeting in Washington, DC cost shared at 10% - 1 trip x $18,750@ 10%.

Ground (Air) transportation@$450 x. (j stan/member

Lodging ((ij 5 nights x $2S() x 6 staff/member

Per Diem (it~ 5 days x 580 x 6 staftill1embcl

RcgistnHioll @) $650 ){ 6 slaffi'mcmbcr

J\Ililc~ge/(rallsport to/from airport and locullranspori

Miscellaneous for lodging tnx, and airp0l1 parking

2} Travel for three quality management staff to attend a five-day Ryan White HIV/AIDS Program Grantee meeting ill Washington, DC cost shared at 10%-1 tripx$9,375@1O%.

Ground (Air) transportation@$450x.1 stafr

Lodging@,5 nights x $250 x 3 staff

Per Diem @ 5 days x $1)0 x 3 staff

RegistratIOn @}$650 x 3 slafT Miieagcitmnsporlto/rrom airport and local transport

Miscellaneous fOI- lodging tax, and airport parking

3] Travel for five administrative staff, and one RWPC member to attend a two-day quarterly meetings of Pmt A ElviA's in Dallas/Fort Worth, Austin, Houston, San Antonio, TX or New Orleans and Baton Rouge, LA cost shared at 10% - 2 trips x $4,890 @ 10%.

Ground (Air) transportatioll @.S}OO x 6 staff/member

Lodglllg (~0 2 nights x $150 x 6 stalT'ml.:mbcr

PCI' Diem @2 days x :1)5(] x 6 slafClllCl11bcr

Mileage/tr[ln~[lon toifrom airport and local transport

MI"scelianwlIs for lodging tax, and airport parking

4.890

I,SOD 1,800

600

5Hl

180

Administrative

8,343

1,250

7,093

ATTACHMENT A

Service Delivery Total

8,343

411312011 J:\ccooperwai(on\Grunts\l'ari BIFY 20 II \budgcts\FY 201 1 R WPI3 Bllilget Just,Actlial 04131 i Crystee

4/1312011

9

Dallas County Health and Human Services

Ryan White Part B HIV Care Services and Administrative Agency

FY 2011 - 2012 Proposed Services and Administrative Agency Budget

4] Travel ror three quality management staif to attend a two-day quarterly mee1.ings of Part A BAA's in DallaslFort Worth, Austin, Houston, San Antonio, IX or New Orleans and Baton Rouge, LA cost

shared at 10% - 2 trips x $2,445@ 10%.

Ground fAir) transportation @$300 x } staff

Lodging ((~i 2 night, x 5150 ); 3 ,talT

Per Diem (f!:! 2 days x SSO x J staff

Mileage/transporl to/from aIrport and local tmnspon

Misce!laneous for lodging lax, and airp0l1 parking

5] Travel for five administrative staff to attend a three-day All Parts meeting in Austin, TX cost shared at 10% - 1 trip x $5,200@ 10%.

Ground (Air) tlansportation@$.300 x 5 staff

I,odging@ 3 nights x $150 x 5 staff f'er Diem (XU 3 days x $50 x 5 staff

Milcagci!mnsporllo/from airport and 10Cid transport

Miscellaneous lbr lodging tax, and airporr parking

6] Travel for three quality management staff to attend a three-day All Parts meeting in Austin, TX cost shared at 10% - 1 trip x $3,120 @

10%.

Ground (Air) transpOlintion@S300x3 staff

Lodgmg @ 3 I11ght.:> x S 150 x 3 staf[

Per Diem iQJ 3 days x S5() x 3 slair

Mileageltran"pon toifrom airport and loc,al transport

Miscellaneous for lodging tax, and airpOl1 parking

7] Travel for five administrative staff to attend a two-day state sponsored meeting in Austin, IX cost shared at 10% - 1 trip x $4,075 @ 10%

Ground (Air) transportatIOn {.I'D $300 x 5 staff

Lodging eLl! 2 nights x :;; 150 x 5 ~(aff

Per Diem il!) 2 days x $50 x 5 staff

MileageitnlnsrOl1 (oifrol1l airpOl1 and local transport

Mi:;cd]allCO(lS Cor lodging tax, and airport parking

8] Travel for three quality management staff to attend a two-day state sponsored meeting in Austin, TX cost shared at 10% - 1 trip x $2,445

@10%.

Ground lAir) transportation 4:D $300 x 3 staff

Lodging (!I) 2 flIghts x $150 x 3 staff

PCI' Diem (i;!} 2 days x $50 x :3 staff

Mileage/transport to/from airport and ](lcnl trnnsport

Miscellancolls for lodging tnx, and ,mpol1 parking

9] Travel for one administrative staff to attend a three-day 2010 Ryan White HIV/AIDS Program Annual Data Report CRDR) training in Phoenix, AZ cost shared at 10% - 1 trip x $1,370@ 10%

Ground (Ail') tl",msportation {i!; $375 x ! slMT

L.odging (a):1 nights x $200 x I staff

Per Diem iUj 3 days x $80 x I staff

lvlilcetgcilransport to/from ;lirport and 10cal1r!lIlSport

Miscellancow; for lodging tax, and ail'r011 parking

ATfACHMENT A

Servtcc-:pcIivery

l_\ccoopelwa!tonIGrnntsIPart B\FY 201 J IbudgetslFY 20 1 ! RWPB Budgel ]ust.Actual 0413! I,Ciystce

1 0

Dallas County Health and Human Services

RYlin White Part B IIIV Care Services lind Administrative Agency FY 2011 - 2012 Proposed Services and Administrative Agency Budget

Cost Categories

10] Travel for one administrative staff to attend a two-day National Quality Center: Training of Trainers cost shared at 10% - 1 trip x $950@ 10%.

Ground (Air) transportation@! $375 ~ I staif

Lodging@ 2 !lights x $15(] x I staff

I}er Diem @ 2 days x $8() x I staff

Milcagcilran~porl lo/from airport and local tmnsporl

Miscellaneous for lodging tax, and airport parking

l1J Travel for one quality management staff to attend a three-day National

Quality Center Training of Quality Leaders (TQL) cost shared at 10% - ! trip x $1,205@ 10%.

Ground (Air) transportation @$375 x I staff

Lodging@.3nightsx$150x 1 staff Per Diem @ 3 days x $80 x I staff

Miieage/tmnspol1 to/from airport and local transport

MisceJl<ll1eous for lodging tax, and airport parking

12J Travel for five administrative staff to attend a three-day regional

meeting for the new program and fiscal monitoring guidelines cost shared at 10% - I trip x $6,850@ 10%.

Ground (Air) transpor1a1ion @$375 x 5 staff

Lodging ('if 3 nights x $2{)O x 5 staff

Per Diem @ 3 days x $80 x 5 statT

Mi!cagcitranspon lo/fromllirpor! and locallransport

Miscellaneous lor lodging tax, and airport p:lI"king

13] Travel for two administrative staff to attend a three-day Planners Network Meetings within State of Texas cost shared at 10% 1 trip x

$2,080 @ 10%.

Ground (Air) transportation (tlj $300 x 2 staff

Lodging 1l"!J 3 nights:\ $150 :\ 2 staff Per Diem (if) 3 days x S50 x 2 staff

Milengeitnmspol1 to/frOIll airpOli and Jocill tmnsport

MiscdlanwlIs for louging tax. and airport parking

14] Travel for one administrative staffto attend a two-day ARIES related

meetings in Austin, TX cost shared@ 10% - 1 trip x $815@ 10%.

Ground (Air) transpoltation (i:}) $300 x I s1aff

Lodging '/1] 2 nights x S 150 x I staff

Per Diem @ 2 days x $50 x I staff

Miiengeilranspo[[ to/from airport and locallnll1Sport

lvii$celianCOliS for lodging ta;.;:, nnd airport ~xll"king

IV EQUIPMENT

~~~! 375

200 160 85 3()

Admlnistrath'c

A TT ACHMENT A

Serv~te Delivery Total

4/t 3/2011 l:\ccoopcrwalton\Grants\Part B\FY 20 11 \budget:;\FY 2011 RWPB Budget Just Actu~1 04131 I.Crystee

1 1

Dallas County Health and lIum:11l Services

Ryan White Part B lIlY Care Services and Administrative Agency

FY 2011 ~ 2012 Proposed Services and Administl'ative Agency Budget

V SUPPLIES

A General consumable supplies like papers, pencils, pens, paper clips, folders, binders and the like to support Ryan White grant related activities

B Computer Supplies - computer accessories and softwares necessary to

support Ryan While grant related activities,

C. Other equipment items> 500 like paper shredder, time recorder, heavy duty stapler, fax machine, calculators and the like to support Ryan White grant related activities.

D. Materials. supplies, stipends for reviewers, and nourishments for Internal/External Review Committees and Technical Assistance

meetings activities conducted by grants administrative staff.

E Materials, supplies, stipends for reviewers, and nourishments for Interna!lExlernal Review Committees and Technical Assistance

meetings activities conducted by planning council staff.

VI CONTRACTUAL

A Contracts for H!V selvices covering Dallas HSDA to be awarded

through renewal or competitive request for proposal (RFP) process.

Administrative Cost

Direct Services Cost

B. Contracts for HIV services covering Sherman-Denison HSDA to be

awarded on a sole source process.

Administrative Cost

Direct Services Cost

VII OTHER ADMINISTRATIVE COSTS

A. Telephone, cellular phone and internet service necessary to support

grant related activities,

B. Copier rental and printing charges for grant related activities.

C. Postage for grant related materials.

D, Training provided to staff to keep currrent on HIV!AIDS issues and

job related requirements.

E. Office equipment maintenance.

F. Advertising for public notice of the RFP

G. County-wide audit per OMB Circular A-128,

IT. In-house needs assessment for the Dallas and Sherman-Denison

HSDA. Grants Administrative Agency staff will conduct a needs

assessment and investigation into the epidemiologic data for people diagnosed with HIV/AIDS over the age of 50, the age-associated co­

morbidities, mental health issues, and antiretroviral toxicity.

IX INDIRECT COSTS

Grants Management Division's share on all allowable Dallas County

cost using The Dallas County Certified Indirect Cost Rate@ 39.56%

],800

1,000

300

300

100

100

3,011

75

500

500

916 200

75

500 245

110,027

110,027

ATTACHMENT A

2,811,261

2,629,164

182,097

110,027

4113/2011 !'\ccoopcrwaltonlGrantslPart B\J'Y 2(1) Ibudge1slFY 2011 RWPB Budget JustAclual 04131 I_Crystee

41l3!20 J i

1 2

Dallas County Health and Human Services Ryan White Part B IIlV Care Services and Administrative Agency

I;'Y 2011 - 2012 Proposed Services and Administrative Agency Hudget

Cost (:ategorics

Indirect costs are based on (mark the statement that is accurate):

G The maximum rate allowed under an indirect cost rate agreement approved by a X federal cognizant agency or state single audit coordinating agency. A copy of the current

rate is attached behmd the Budget. Expired rate agreements are not acceptable.

DLess than the maximum amollr\1 allowed by a federal cognizant agency or state .Singl8 audit coordmating agency, A copy of the current rate is attached behmd the Budge!

O (Applies to local governments only) The maximum rate allowed under an indirect cost

late proposal prapared in accordance wHh OMS Circular A-B? A copy of the indirect cost rate proposal certification and supporting documents is on llIe and is subject to reviaw by DSHS fiscal monitors, or any cf its duiy authorized representaflves, as well as duly authorized federal or state authorities.

(Applies to governmental entities only) Less than the maximum amount allowed under an indirect cost rale proposal prepared in accordance with OMB Circular A·S? A copy 01 the indirect cost rate proposal certification and supporting documents is on file and is subject to review by DSHS fiscal monitors, or any of its duly authorized representatives, as well as duly authorized federal or state authorities

DThe maximum amount calculated under a cost allocation plan must be submitted for

review to DSHS no later than Ihe 6[)'" calendar day after Ihe effective dale of the contract.

DLess than the maximum amount calculated under a cost alloca~on plan that must be

submitted fOf review to DSHS flO later than the 6[)I' calendar day after the effective date of !he contract

ATTACHMENT A

Shvice neiifery

1"\ccooperwaltonIGrams\Parl B\FY 2011 Ibudgets\FY 2011 R WPB Budget lust.Actual 041311.Crysttc

TO:

FROM:

DATE:

SUBJECT:

1 3 DALLAS COUNTY DA ~ .

DEPARTMENT OF HEALTH AND Hu~fh~:J't~Y:1~~~TdUf)T ADMINISTRATION J ,\

ZACHARY THOMPSON, M.A. DIRECTOR

COMMISSIONERS COURT

ZACHARY THOMPSON, DIRECTOR

APRIL 26, 2011

II APR 20 AM II: 15

DOE AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) WEATHERIZATION ASSISTANCE PROGRAM AMENDMENT - CITY OF DALLAS

Court Order on Formal Agenda

BACKGROUND The Texas Department of Housing and Community Affairs (TDHCA) has notified the Dallas County Health and Human Services of Amendment Number 2 to the Weatherization Assistance Program contract, No. 16090001150, with Dallas County, through the American Recovery and Reinvestment Act (ARRA) under which weatherization services are provided within the City of Dallas. The amended contract for weatherization services extends the contract through December 31,2011.

OPERATIONAL IMPACT There is no operational impact to Dallas County.

FINANCIAL IMPACT There is no financial impact to Dallas County.

LEGAL IMPACT The amended contract from TDH CA requires the approval of the Commissioners Court and the electronic signature of the County Judge.

STRATEGIC PLAN COMPLIANCE Recommendations included in this briefing are consistent with the Dallas County Strategic Plan, Vision 2; Dallas County is a health community. Weatherization services are provided to low-income homes in Dallas County and referenced said cities, and include caulking, weather stripping, insulation, replacing & repairing doors and windows, patching holes in building envelopes, roof repair, duct work, and insulating effective water heaters. The program also funds tune-ups or replacement of unhealthy heating and inefficient heating and cooling appliances.

2377 N Stemmons Freeway, Suite 600, Dallas Texas 75207-2710 (214) 819-2100 • Fax (214) 819-6022 • dallascounty.org

Commissioners Court Page 2

RECOMMENDATION

1 4

It is recommended that the Dallas County Commissioners Court approve Amendment Number 2 to the DOE TDHCAARRA Weatherization Assistance Program contract for the City ofDallas, Contract Number 16090001150, and authorize the County Judge to electronically sign all related documents on behalf of Dallas County.

~1'~'~~ RECOMMENDED BY: __ ~_ ' I..!i~"'-'~ __

lacharyT ompso.l, Director

Attachment C: Darryl Martin, Court Administrator

Virginia Porter, County Auditor

2377 N Stemmons Freeway, Suite 600, Dallas Texas 75207-2710 (214) 819-2100. Fax (214) 819-6022. dallascounty.org

TEXAS DEPARTMENT m' HOUSING ANt'20MMIJNlTY AFFAIRS CONTRACT NUMBER 16090001150 FOR THE

THE AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) (CFDA# 81.042)

AMENDMENT NUMBER: 2

SECTION 1. PARTIES TO CONTRACT

The Texas Department of Housing and Community Affairs, a public and official agency of the State of Texas (hereinafter

the "Department") and Dallas County Department of Health and j"-iuman Services (hereinafter the "Subrecipient") do hereby contract and agree to amend the contract by and between the parties identified on Department records as Contract

Number 16090001150 ("Contract").

SECTION 2. CONTRACT TERM

The period [or performance of this contract, unless earlier tenninated, is January O!, 2011 through December 31. 2011 (hereinafter the "Contract Term").

SECTION 3.

The Contract is amended to revise the contract end date in SECTION 2. CONTRACT TERM as identified in its entitrety replacing with the following:

"SECTION 2. CONTRACT TERM The period for performance of this contract, unless earlier terminated, is January 01,2011 through December 31,

2011 (hereinafter the "Contract Term")."

SECTION 4. AGREEMENT

The parties hereto agree that a1l other tenns of the Contract shall remain in effect as therein set forth and shall .continue' to govern except to the extent that said terms conflict with the tenns of this amendment. In the event any conflict in' terms exists, this amendment shall control, unless it can not be read consistently with the entirety of the contract or is made' void by operation of law. Each capitalized term not expressly defined herein shall have the meaning given to such tenn in the Contract.

SECTION 5.

This amendment shall be effective on the date of execution of this amendment by the Executive Director of the Texas Department of Housing and Community Affairs.

SECTION 6.

By signing this amendment, the parties expressly understand and agree that its terms shilll become a part of the Contract as if it were set worth word for word therein. This amendment shall be binding upon the parties hereto and their respective successors and assigns.

AGREED TO AND EXECUTED BY:

Dallas County Department ofl-Iealth and Human Services

By:

Date Signed:

TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS

By:

Date Signed:

Page 1 of I

Phone: (214) 653-3450

1 6

"Proudly serving since 1846" DALLAS COUNTY SHERIFF'S DEPARTMENT

Lupe Valdez, Sheriff Frank Crowley Courts Building

133 North Riverfront Boulevard, LB·31 Dallas, Texas 75207-4313

E-mail: LVALDEZ@OALLASCOUNTY,ORG

Date April 19, 2011

TO Dallas County Commissioners Court

DALLAS COUNTY CO~~MfS:)W"FRS COC

II APR 19 PH ~: 0;

Fax (214) 653-3420

FROM Assistant Chief Deputy Cheryl Wilson, Investigative Services

SUBJECT Rationale for Same Date Briefing and Court Order

THROUGH Channels

The North Texas Auto Theft Task Force is requesting approval for the submission of the FY2012 Texas Automobile Burglary and Theft Prevention Authority (TABTPA) grant application, All applications are required to be completed and submitted by May 6, 2011. This deadline requires same date briefing and court order.

LUPEVALDEZ SHERIFF

R~U~!~ Cheryl Wilson Assistant Chief Deputy I Project Director Dallas Sheriff's Department

1 7

DALLAS COUNTY . Cmir'W/WF"';;S COUR r

II APR I 9 PM~: 02

"Proudly serving since 1846" DALLAS COUNTY SHERIFF'S DEPARTMENT

Lupe Valdez, Sheriff Frank Crowley Courts Building

133 North Riverfront Boulevard, LB-31 Dallas. Texas 75207-4313

Phone: (214) 653-3450 Fax (214) 653-3420

Date April 19, 2011

TO Dallas County Commissioner's Court

FROM Assistant Chief Deputy Cheryl Wilson, Investigative and Judicial Services

SUBJECT FY 2012 Texas ABTPA Grant Submission

Background Information

Since 1993, Dallas County has been the recipient of a grant from the Texas Automobile Theft Prevention Authority to combat auto theft. From 1993 to February 10, 1999, the grant, titled the Dallas County Commercial Auto Theft Task Force, was administered and operated by the Dallas County District Attorney's Office. On February 11, 1999, pursuant to a request from the District Attorney, the Dallas Sheriffs Department assumed operational control of the grant.

In FY2000, the grant structure was revised to become a multi-jurisdictional task force. The operational area was expanded to include Collin, Dallas, Denton, Ellis, Kaufman and Rockwall counties under the new grant title of the North Texas Auto Theft Task Force (NTATTF).

For FY2003, the ATPA staff requested that we submit a second grant application to create an enforcement unit dedicated to the investigation of auto theft insurance fraud. That grant was subsequently approved and the Regional Auto Insurance Fraud Task Force of North Texas (RAIFTFNT) was formed.

In FY2004, due to the state's budget shortfall, the ATPA's funding allocation was decreased by 34%, which was subsequently passed down to the various task forces. This resulted in the elimination of three detectives from the NTATTF, which also reduced our operational area through the elimination of Kaufman and Rockwall counties. The budget reduction also eliminated one detective from the RAIFTFNT .

For FY2005, the ATPA staff recommended that Dallas County consolidate both grants under the North Texas Auto Theft Task Force. The NTATTF would then consist of two distinct units with target specific missions. The auto theft unit's primary mission was to investigate commercial auto theft and their related offenses, with a secondary mission to continue to investigate auto theft as a whole within the project area. The insurance fraud unit investigates "single claim" auto theft insurance fraud.

In 2007, the 80th Legislature amended the ATPA mission through H.B. 1887 to include emphasis on vehicle burglary in addition to theft. The resulting agency, known as the Texas Automobile Burglary and Theft Prevention Authority (ABTPA), is charged with assessing the automobile burglary, automobile theft, and economic automobile theft (burglary or theft committed for financial gain) problems in Texas and providing financial support to combat those problems.

FY2012 ABTPA Grant Submission April 19, 2011 Page Two

1 8

For FY2012 the NTATTF mission is to investigate auto thefts, auto burglaries, "single claim" auto theft fraud and their related offenses.

The purpose of this briefing is to obtain approval from the Commissioners Court to submit a Texas ABTPA grant application for the FY2012 grant period (September 1, 2011 - August 31, 2012). The grant application must be received by the ABTPA by May 6,2011.

Operational Impact

Traditionally, auto theft units focus on passenger vehicle thefts due to this category comprising the majority of all auto thefts. Additionally, auto theft is considered a "gateway" crime due to the vehicle being used to commit other crimes (robbery, burglary, and other thefts, etc.). While some larger agencies and ABTPA task forces may have the resources to expand their investigations to include the other crimes, the majority does not. Jurisdictional restrictions' and the lack of intelligence sharing by law enforcement in general compound this investigative dilemma.

The two counties covered by this unit (Collin and Dallas) are the crossroads for commercial vehicle traffic in Texas and the southern portion of the United States. North-south traffic on IH-35 and IH-45 and east-west traffic on IH-20 and IH-30 are the major arteries leading to other parts of the country. This makes our project area the prime target for commercial auto theft and their related crirnesin Texas.

Strategic Plan

This request complies with the Dallas County Strategic plan specifically, Strategy 3.2, Coordinate Programs and Systems to Reduce Crime in Dallas County. The North Texas auto Theft Task Force mission is to reduce auto theft, auto burglaries and auto theft insurance fraud in Dallas County and Collin County.

Financial Impact

The total project cost is $1,283,177, which includes $963,803 in ABTPA funding and a cash match of $319,374. These funding sources pay for all task force expenditures; therefore, there is no financial impact to Dallas County.

Legal Impact

The Texas Automobile Theft Prevention Authority (ATPA) was established by the 72nd Legislature in 1991 to create a statewide effort for the reduction of vehicle theft through the funding of grants dedicated to this task. The Commissioners Court must approve the submission of the Texas ABTPA grant application.

FY2012 ABTPA Grant Submission April 19, 2011 Page Three

Recommendation

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It is recommended that the Commissioners Court approve the North Texas Auto Theft Task Force's submission of the FY2012 Texas ABTPA grant application in the amount of $1 ,283,177.

Rec~wJ~ Cheryl Wilson Assistant Chief Deputy Investigative and Judicial Services

Date:

To:

From:

Subject:

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M E M 0 RAN D UMAS COUNTY " I ~ '" 'l~ COURT

DALLAS COUNTY SHERIFF'S DEPARTMENT . . MANAGEMENT SERVICES - IT At'R 20 PM 2: 47

April 19, 2011

Darryl Martin Court Administr:~~

uv Darryl D. Thomas, Chief Financial Officer

Rationale for Same Day Briefing and Court Order

Mr. Martin, we are requesting same day briefing and court order to meet the May 7, 2011 contracting deadline for Courtesy Patrol.

Thanks for your consideration! If further information is needed, please contact me at (214) 653-2765 or (214) 673-0200.

DATE:

TO:

FROM:

SUBJECT:

OVERVIEW

21

DALLAS COUNTY Me mora n d liM~!ni~ERS COURT

r'·A~R 20 PH 2:"7 Dallas County Sheriff's Department

April 19, 2011

Darryl Martin, Commissioners Court Administrator

Darryl D. Thomas, Chief Financial Officer

Courtesy Patrol Program

The Texas Department of Transportation (TxDOT) began operating a Courtesy Patrol or Motorist Assistance program in the Dallas area in 1985 with five employees. The primary function of the program was to keep the freeway system operating at the highest level possible by assisting motorist and reducing the time freeways were impacted by incidents. Secondarily, the Courtesy Patrol was responsible for ensuring the freeways were clear of hazards or debris that impacted the flow of traffic.

The Courtesy Patrol has expanded from the original five employees in 1985 to twenty six in 2002 and the number of assists performed each year has grown from 4,000 to approximately 40,000.

In 1994, the Courtesy Patrol operation shifted from being totally funded by TxDOT to being primarily funded by Congestion Mitigation Air Quality (CMAQ) funds.

In 2001, TxDOT approached the Sheriffs Department about Dallas County assuming the operation of the Courtesy Patrol due to the need to expand the program, positions never being approved by the Legislature for the Courtesy Patrol and the reduction in the number of pOSitions assigned to the Dallas TxDOT District Office. The Dallas Regional Mobility Coalition Executive Group reviewed the idea and recommended that a workgroup from TxDOT, DART, North Texas Tollway Authority (NTTA), North Central Texas Council of Governments (NCTCOG), Texas Traffic Institute (TTl) and the Sheriffs Department develop a proposal for an enhanced Courtesy Patrol and the possibility of a transfer. Initially, TTl looked at the feasibility of combining the operations of the TxDOT's Courtesy Patrol and DART's assistance program and recommended against DART being included in any consolidation or transfer because of the additional functions the DART program is responsible for. TTl also recommended Courtesy Patrol be established on NTTA roadways in a consolidated program with the current TxDOT Courtesy Patrol operation. The purpose of this briefing is to update the Commissioners Court on the Courtesy Patrol program and ask to extend current contract from May 7, 2011 to August 31 , 2011.

BACKGROUND:

The TxDOT Courtesy Patrol program was transferred to Dallas County by Court Order 2002 1032 dated June 04, 2002. The Courtesy Patrol program currently has 54 employees. The original recommendation was to increase staffing to meet the needs of the freeway system by staffing ten to eleven routes for both morning and evening rush hours, expands the hours of operation during the week and provide more consistent operations on the weekends.

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The North Central Texas Council of Governments uses CMAQ money to fund 80% of the program and the remaining 20% of the program contributed by TxDOT.

The NTTA terminated it's participation in the Courtesy Patrol program effective August 31,2010.

IMPACT ON OPERATIONS:

Personnel The Courtesy Patrol program currently has 57 personnel. As of 2007 the Courtesy Patrol program is administered and managed by a Dallas County employee with TxDOT oversight.

Facilities TxDOT provides space at the Dallas District Office to house the Courtesy Patrol program at the new ITS Center.

Insurance The Court requires Automobile Insurance, General Liability and Workers Compensation and Unemployment insurance policies be purchased for the Courtesy Patrol Program. In addition, the cost of employee health insurance is reimbursed to the County.

Routes As the number of trained personnel increased, the number of routes Worked also increased along with the hours the program operates. The current eleven routes cover all major freeways in Dallas County with small overlaps into Denton and Collin County.

FINANCIAL:

The proposed budget is as follows:

FY2009 FY2010 FY2011 NCTCOG $2,690,695 $2,901,363 $2,695,969.49 TXDOT 538,139 580,273 673,992.37 NTTA 134,534 145,068 0.00

-------------- --------------. -------------.----TOTAL $3,363,368 $3,626,704 $3,369,961.86

The total amount of the contract has increased in the last four years from $5,000, 000 to the current amount of $16,369,961.86 thru May 7,2011. Dallas County will be reimbursed for all expenses of the program including salary, equipment, fuel and maintenance of vehicles. In addition, indirect costs in the approximate amount of $293,656.30 will be recovered by Dallas County during FY2011.

lEGAL INFORMATION:

A Courtesy Patrol amendment has been prepared by TxDOT to be signed by the Director of Contract Services and the County Judge.

STRATEGIC PLAN COMPLIANCE

This recommendation is consistent with the Dallas County Strategic Plan, Vision 3.1 Synergize Public Safety Programs and Services Across Dallas County - Will ensure the continued support and cooperation between TxDOT and Dallas County to enhance the safety and efficiency of traffic management on the freeway systems.

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RECOMMENDATION:

It is recommended that the Court approve the Courtesy Patrol Amendment 3 to the Interlocal Agreement with TxDOT to extend the current agreement to August 31, 2011.

~.~[w~·Xe~ Darry~. Thomas Chief Financial Officer

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April 26, 2011

To: Commissioners Court

Through: q.Y Rodney Christian, Assistant Chief, IT Operations

From: William (Bill) Brown

Subject: Upgrade Hardware and Software for Cross Match and AFIX

BACKGROUND The two key hardware and software solutions used by Dallas County for identifying individuals in the jail facilities are Cross Match and AFIX. Cross Match is used for capturing fingerprint infonnation during the booking process. AFIX is a search engine that can scan a fingerprint database in search of potential matches and provide quick identification -both in the jail facilities and for investigative purposes.

The current Cross Match hardware was installed more than six years ago (nine years ago in the juvenile facilities) and cannot be supported via a maintenance contract due to its age. The old hardware also inhibits the use of the latest Cross Match software.

AFIX has been tested on existing hardware, but requires a new hardware platform with sufficient computing power to support its use in a 'live' environment,

A project and subsequent Request for Proposal to obtain a 'biometric solution' for identification - which would have provided replacements for the above systems - were initiated in 2010. Due to projected costs and an extended timeframe for completion, the project and RFP were suspended early in April 2011.

The purpose ofthis briefing is to refresh the current systems - at a lower cost and shorter timeframe - while providing some much needed additional functionality.

IMPACT ON OPERATIONS Proposal

I. Refresh the eight Cross Match stations in use. This will provide a cmrent software platfonn, new hardware that can be placed under a maintenance contract and expanded functionality (e.g. capture of palm prints).

2. Procure and install a server environment for the AFIX search software and data. This will allow AFIX to be used in a 'live' environment and will provide the following capabilities requested by the Sheriff's Office:

a. FAST ID at arrest, a two finger (local database) look-up dming intake booking. b. Latent fingerprint processing for DSO through Local, State, and Federal databases, and c. Portable fingerprinting devices for positive Fast IDs in the field.

3. ModifY the interfaces with existing]ail management systems (AIS, JIS, DCIM, RMS, JCMS) to integrate the use of the Cross Match and AFIX more effectively - reducing or eliminating many of

25

the misidentification problems encountered in the current environment.

FINANCIAL IMPACT

The total one-time cost for this request is $750,000.

Cross Match

Pri nt Ca pture Equi pment and Softwa re

Server Hardware and software

AFIX

FAST ID Hardware and License

Server Hardware and Software

Systems Integration

Initial Front-end Interfaces

Total Cost

Funding:

$243,666 Eight tota I stations at Sterrett and Juveni Ie

$142,980

$65,334

$142,980

$155,040

$750,000

Funding for this request is available from District Attorney Forfeiture Funds as identified in the FY2011 budgeting process.

STRATEGIC PLAN COMPLIANCE The approval, purchase and implementation of the requested hardware and software is consistent with Strategy 3 of the County's strategic plan: Dallas County is safe, secured and prepared.

RECOMMENDATION The Office oflnformation Technology recommends that Commissioners Court approve the proposed purchase of hardware, software, licenses, installation, professional services and first year maintenance necessary to refresh the existing Cross Match equipment, establish a 'live' environment for AFIX and provide integration with existing jail management systems, Funding for this request is available from District Attorney Forfeiture Funds as identified in the FY2011 budgeting process.

tr;;zr:b~~ __ WamL.Brown

cc: Rodney Christian Mary McPhaul

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DALLAS COUNTY HUMAN RESOURCES/CIVIL SERVICE

Date: April 19, 2011

To: Members of the Commissioners Court

From: Mattye Mauldin-Taylor, Ph.D.

Subject:

Background

Director of Human Resources/Civil Service

Policy Revisions: 86-439: Reclassification (Salary Administration), 86-572: Re-employment, and 86-627-628: Reduction-In-Force

In October 20 I 0, hr recommended revisions to the policies cited above with the purpose of providing consistent application of the compensation policies to all employees. The proposed policies were sent out for a 90-day comment period and then the Court Administrator's Office re-briefed the policies to Commissioners Court. The Court provided directives to provide specific clarification to the reclassification, re-employment and reduction-in­force policies:

(I) Re-emolovment: All employees who leave their employment with Dallas County and return will be treated in terms of compensation and benefits the same as any new applicant, unless the employee was terminated under the County's reduction-in-force policy. Attachment A-I includes the Court's directive.

(2) Reclassification: Prior to October 2010, the County's Compensation Policy related to the downward reclassification of positions allowed the incumbent to retain hislher salary as long as the old salary was within the salary range of the new job grade. The Court's directive in October 2010 was that if the position's job grade was decreased, the employee's salary would follow suit.

The Human Resources/Civil Service Department is requesting Commissioners Court review the reclassification policy again. The Civil Service Commission has long held that when a position is reviewed for reclassification (up or down), the job grade and salary range is the focus of the review, not the incumbent who occupies the position. Therefore, the policy was to do no harm to the incumbent in terms of salary. This policy was part of the Compensation Policy for more than twenty (20) years. HR is recommending the Court change the previous directive of October 2010 and approve the proposed streamlined version of the reclassification policy that had been in jorce for a long period of time. See Attachment A ~11

(3) Reduction-in-Force: There are minor changes in this policy that relates back to the changes proposed to the county's re-employment policy and are for clarification purposes. See Attachment A - III.

Impact on Operations The revised policies will allow for continued consistency in the County's Compensation System and will allow for ease of interpretation, implementation and administration.

Legal Review The policy has been submitted for review by the Civil Section of the District Attorney's Office.

501 Main Street Dalias, Texas Records Building Equal Opportunity Employer 214.653.7638 K:\Briefings 2011 \policy Change_Definitions and Reduction-In-Force for Cat A and B - mattye.doc

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Page 2 - Policy

Strategic Plan Compliance Recommendations in this briefing are consistent with Dallas Connty's Strategic Plan Vision 1.5: Maintain a strong, motivated Dallas County Workforce.

Recommendation The Human Resources/Civil Service Department recommends Commissioners Court approve the revised policy sections included in Attachment A (I-Ill) and distribute for 30-day comments to all elected officials/department heads of Dallas County for comments.

Recommended by: in-Taylor, Ph.D. uman Resources/Civil Service

Attachment A (I - III) 86-439-Reclassification (Salary Administration), 86-572- Re-employment, and 86-627 -Reduction-In-Force

501 Main Street Dallas, Texas Records Building Equal Opportunity Employer 214.653.7638 K:\Briefings 2011\Po]icy Change_Definitions and Reduction-In-Force for Cat A and B - mattye.doc

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Attachment A Page 3 - Policy

ARTICLE I. IN GENERAL

A - I

Su bdivision II. Reclassification

Sec. 86-439. Salary administration - (recommendation is to use old policy).

An employee who is an incumbent in a job grade at the time the position is reclassified, the following guidelines shall apply:

@l Position is reclassified to a lower salary grade. If the incumbent's_current salaryJs within the range of the newly proposed salary grade, the incumbent may retain the current salary at the discretion of the elected official/department head and with the concurrence of commissioners court. In accordance with Sec.86-133-134, the incumbent's salary shall not fall below the minimum or above the maximum of the new salary range. (Replaces (a) below)

(a) An employee who is incumbont in a job classification at the time of reclassification, that results in a decreased job grade recommendation, if such incumbent's current salary is within the range of the proposed salary grade, shall not receive a salary decrease. The incumbent's salary, ho' .... ever, shall be subject to section 86 133 for nonexempt employees or section 8@ 134 for exempt employees. The incumbent's salary shall not fall below the minimum or above the malEimum of the new salary ~

f!;U Position is reclassified to a higher salary grade. If the incumbent's current salary is within the range of the newly proposed salary grade, the incumbent shall not receive a salary increase, unless the employee qualifies under 86 134 (a or b). The incumbent's salary shall not fall below the minimum or above the maximum of the new salary range. (Replaces (b) below

(b) An employee who is incumbent in a job classification at the time of reclassification, that results in an increased job grade recommendation, if the incumbent's current salary is within the range of the proposed salary grade, shall not receive a salary increase, unless the employee CJualifies under section 86 134 (a) for none)(empt employees or section 86 134 (b) for exempt employees. The incumbent's salary, however, shall not fall below the minimum or above the maximum of the ne' .... salary range.

(c) Funds availability. A reclassification that results in an increased a higher job grade rocommondatisrl-will be subject to the availability of funds availability through verified by the budget department prior to approval.

(d) Merit increases. Employees receiving salary increases as a result of a reclassification will be limited in the amount of merit increase in accordance with section 86-464(b) or (c), merit plan.

501 Main Street Dalias, Texas Records Building Equal Opportunity Employer 214.653.7638 K:\Briefings 2011\Policy Change_Definitions and Reduction-In-Force for Cat A and B ~ mattye.doc

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Page 4 - Policy

A-II

Sec. 86-572. Reemployment. (based on October 2010 directive)

Employees who leave Dallas County employment and wish to return will be hired under the following guidelines:

(a) Former employees '""ho were terminated by normal resignation and who demonstrated good job performance should be given priority in the employment process.

(b) In such reemployment cases, if not more than a one year break in service has occurred, the employee may be reinstated in his old classification if a vacancy is available, and may be reinstated at the old grade and salary upon recommendation of the elected official/department head and \\lith the concurrence of the commissioners court.

(a) All terminations, voluntary or involuntary, except those resulting from a reduction-in-force, shall be final and constitute a break in service. A civil service employee terminated as a result of reduction-in-force may retain his original hire date if rehired within one year.

(b) All former employees will be hired and processed the same as any other new hire/applicant in terms of gualifications, compensation, and benefits; (Replaces (a) strikethrough above)

(c) The salaries for former employees (except those terminated under the reduction-in-force policy) will be determined as follows:

1. At the previous salary, if previous salarv was less than or equal to maximum in-hire; or

2, Up to maximum in-hire salary, if the employee's previous salary exceeded maximum in-hire; or

3. In accordance with the hiring rules for the salary schedules/pay plans specifically applicable to the employee's job code (i.e. Judicial Salary Plan, Law Enforcement Pay Plan).

(d) In reduction-in-force reemployment cases (for civil service covered employees), a former employee may be reinstated in the same job code and at the same salary. For specifics, refer to the Reduction-in Force policy (Section 86-627- 628). (Replaces (b) strikethrough above)

(e)fG) Employees who return to work for Dallas County after their retirement dates, and who are eligible to receive monthly annuities from the Texas County and District Retirement System (TCDRS), must have a break in service which will equal at least one month without a deposit into TCDRS, and are eligible for re-employment only if they (the retiree and the department head or elected official) attest in writing that prior to the date of retirement, there was no pre-arranged agreement made for the retiree's return to work ~urred prior to the date of retirement. Again, such employees will be treated as new applicants in terms of compensation and benefits, unless the employee meets the criteria outlined in the Reduction-in-Force policy.

(Admin. Policy Manual, § A(4.18, 4.19); Ord. No. 2006-659, 4-11-2006)

501 Main Street Dalias, Texas Records Building Equal Opportunity Employer 214.653.7638 K:\Briefings 201l\Policy Change"",Definitions and Reductionwln-Force for Cat A and B - mattye.doc

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Page 5 - Policy

A - III

DIVISION 8. REDUCTION-IN-FORCE

Sec. 86-627. Demotion option Reduction-In-Force (RIF) (bumping) Demotion Option

(a) A regular employee shall, in lieu of being laid off layeff, be allowed to accept a demotion be afforded the optien ef demeting (bumping) within the same department to a position ef at a lower job grade or class, provided providing that the demotion does not require any other employee within the same job grade or class who has a layoff rating at least as high as that of the other employee to be laid off. no such demotion shall in turn r:equire layeff ef demotien from such lower grade or class ef any employee ",hese layeff rating in his ewn class is at least as high as that of the other employee. The salary of an empleyee being reduced in class due to a r:eductien in force, will be determined by the department headlelecled official but shall net be gr:eater than their current salary nor greater than the maximum of the prescribed salary range of their ne',', position.

(b) Subsection (a) of this section does not apply to employees whose positions are funded by a grant. Employees in grant-funded positions are specially excluded from bumping employees in regular, full-time positions funded from the general fund but are permitted to bump employees within the same grant.

(c) A rifted employee's transfer or demotion will not affect the merit date.

iQl Under this policy, the salary of an employee who accepts a demotion in lieu of termination shall be determined by the department head/elected official but shall not be greater than their current salary nor greater than the maximum of the prescribed salary range of their new position and not less than the minimum of the prescribed range. The employee must meet the qualifications for the new position. (moved from (a) above)

(Admin. Policy Manual, § A(3.29--3.31))

Sec. 86-628. Reinstatement (This section reflects court approved policy language: Court Order #2009 2290 - December 15, 2009).

(a) If an employee is terminated due to a reduction-in-force, the employee will be reinstated based on the following criteria:

(1) a vacancy must exist in the same office/department from which the employee was terminated;

(2) must return to work for the county within one year (two years for deputy sheriffs) from the date of termination;

(3) must be re-hired in the same job code held at the time of the termination;

(4) was covered under a civil service system when the reduction-in-force took place; and

(5) meets all current job qualifications for the job code.

501 Main Street Dallas, Texas Records Building Equal Opportunity Employer 214.653.7638 K:\Bricfings 201 I\Policy Change_Definitions and Reduction~ln-Force for Cat A and B ~ mattye.doc

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(a) If an employee should be laid off as the result of a reduction in force, and if within a period of one year thereafter, a vacancy should occur in the same department and in the same or in a lower class, the employee shall be reinstated in the vacant position, provided that such employee-is willing to accept the offered employment, and provided further that such employee meets all qualifications for the position.

(b) All employees being reinstated will be subject to restoration of benefits and their salary level at time of separation.

(c) All employees accepting a demotion in lieu of layoff shall be eligible to receive promotional increases greater than what is allowable under promotional policies, but not to exceed their salary at time of demotion.

(d) When more than one laid-off person qualifies for reinstatement under this section, the preference shall be given to the person laid off last.

(e) A reinstated regular, full-time employee who has successfully completed the initial probationary period and is returning into his/her previously held job code will not be required to serve an iflitiaI employment probation period or a performance probationary period if they are returning to the same position or a pOSition previously held. Such reinstatement must occur during the designated time period. An employee who is demoted (in lieu of layoff) will not be required to serve a performance probationary period. If an employee is reinstated to a different position in the same or another department, then a performance probationary period will be required: For more information about employment probationary periods, please refer to Section 86-271 of the Dallas County Code (and Sections 2.07 and 2.41 of the Sheriff's Department Civil Service Commission Rules and Regulations for Sheriff's Department law enforcement personnel).

501 Main Street Dailas, Texas Records Building Equal Opportunity Employer 214.653.7638 K:\Briefings 20 II \policy Change ~ Definitions and Reduction-In-Force for Cat A and B - mattye.doc

April 20, 2011

TO:

THROUGH:

FROM:

SUBJECT:

32 DALLAS COUNTY OFFICE OF BUDGET AND EVALUATION

Corn/1ssioners Court

Ry'n Brown, Budget Officer

Office of Budget and Evaluation Staff

Conference!Travel!Training Requests

The following departments have requested approval for Conference/Travel/Training. Additional documentation is available for further reference.

Elected Officials/Departments notifying Commissioners Conrt of Conference/Travel/Training fund requests that do not require Commissioners Court approval under State Statues

Prohate Court - notifies Commissioner Court of Judge Brenda Hull Thompson's attendance at the following:

• The Advanced Elder Law and Advanced Guardianship Courses 2011 in Houston, Texas from April 6 -9, 2011. The total cost to attend was $1,143 ($281 - airfare; $327 - hotel; $150 - meals; $325 - registration fees; and $60 - baggage fees). Funding is available in the Probate Escrow Funds 532.21667 .

• The Texas College of Probate Judges in Galveston, Texas from June 8 -10, 2011. The total cost to attend is $928 ($240 - mileage; $227 - hotel; $105 - meals; $325 -registration fees; and $30 - parking). Funding is available in the Probate Escrow Funds 532.21667.

411 Elm Street - 3rd Floor, Dallas Texas 75202-3340 (214) 653-6363. Fax (214) 653-6517 • r1watkins(ajdallascountv.org

33 Elected Officials/Departments requesting Conference/Travel/Training approval for funds that have Commissioners Court authority

County Criminal Court #7 - Judge Crowder requests approval to attend the 2011 Criminal Justice Conference from May 16 - 18, 2011 in Dallas, Texas at the Omni Dallas, Park West, The cost to attend is $55 (registration fee), Partial Funding is available in the department's DDA $11. The balance of $44 is required from Unallocated Reserves,

Sheriff's Office - requests approval for J, Ludwig and D, Crear to attend a Latent Fingerprint Comparison School in Bryan, Texas from April 24-29, 2011, There is no cost to Dallas County for staff to attend,

Office of Budget and Evaluatiou - requests authorization for reimbursement for Charles Reed's legislative travel to Austin, Texas on March 31, 2011. The total cost for attending was $349.40 for airfare. Funding is available in 1020.4110.

County Clerk - requests approval for the following:

• John Warren, County Clerk, to attend the 2011 NACO Annual Conference and Exposition in Portland, Oregon from July 16 - 20,2011. The total estimated cost to attend is $2,716 ($540 - airfare; $760.50 - hotel; $250 - food; $150 - ground transportations; $465 - registration fees; and $150 - baggage fees). Funding is available in the County Clerk Records Management 532.94009.

• Darryl Martin, Commissioners Court Administrator, to attend the 2011 NACO Annual Conference and Exposition in Portland, Oregon from July 16 - 20,2011. The total estimated cost to attend is $2,073 ($520 - airfare; $638 - hotel; $200 - food; $100 ~ ground transportations; $465 - registration fees; and $150 - other). Funding is available in the County Clerk Records Management 532.94009.

Notifying Commissioners Court of Conference/Travel/Training funds used by Grant Programs

Health and Human Services - requests approval for the following:

• Gabriela Cantu and Mariama lanneh to attend the Council of State and Territorial Epidemiologist Conference - Poster Presenter in Pittsburgh, Pennsylvania from June 11 -15,2011. The total estimated cost to attend is $4,122.52 ($900 - airfare; $77.52-mileage; $1,000 - hotel; $500 - food; $345 - ground transportation; $1,120 - registration fees; $100 - baggage check fee; and $100 - parking). Funding is available in PHP grant #8723.

• Daniel Araiza to attend the TDHCA Fraud Prevention Conference in Austin, Texas from May 16 -17, 2011. The total estimated cost for attending is $245 ($125 hotel; $70-food; and $50 - gas/parking). A County vehicle with gas credit will be used by staff. Funding is available in W AP grant #8311.

• Alero Joe to attend the Fern 2011 National Training Conference in Portland, Oregon from May 9 - 13, 2011. There is no cost to attend. Funding is available in Bioterrorism grant #8720.

• Jess Wade to attend the 2011 Integrated Medical, Public Health, Preparedness and

34 Response Training Summit in Grapevine, Texas from May 3 - 5, 2011. The total estimated cost for attending is $394.67 ($59.67 - mileage; $90 - food; $200 - registration fees; and $45 - gas/parking). Funding is available in MRC grant #8902.

District Attornev's Office - requests approval for the following:

• Sheila Green, Dallas Police Department, to provide training related to domestic violence for law enforcement officers, prosecutors, and other allied professionals' best practices when responding to sexual assault and domestic violence offenses. The training is from May 18 -20, 20ll in Commerce, Texas. The total estimated cost is $137 ($67 - mileage and $70 --food). All activities are part of the Regional Training Grant. Funding is available in 1342911-11-6001.

• Jennifer Bennett to attend a three and one-half day advanced training course specializing in prosecuting sexual assault offenses from May 2 - 6, 2011 from Arlington, Virginia. The total estimated cost is $2,144 ($700 - airfare; $844 - hotel; $200 - rental car; and $400 -food). All activities are part of the VAWA ARRA Apprehension grant #6019.

35

DALLAS COUNTY OI\,LLf\S COUNTY OFFICE OF BUDGET AND EV AUJ!2ItTf'0W1 PS COURT

11 APR 20 PH 3: 13

April 26, 2011

TO:

FROM:

SUBJECT:

Commissioners Court

Rya~rown, Budget Officer

Hiring Freeze

The Dallas County Commissioners Court authorized a "rolling 90 day hiring freeze" for the Fiscal Years 2009 through 2011. Under the "rolling 90 day hiring freeze" any position that becomes vacant must be held vacant for 90 days in addition to the normal encumbrance (paid vacation and compensatory time). Any Elected Official wishing to fill a vacant position before the end of the "rolling 90 day hiring freeze" must notify Commissioners Court of their intent to fill the position. Any Department Head wishing to fill a vacant position before the end of the "rolling 90 day hiring freeze" must receive Commissioners Court approval before they can fill the position.

For April 26, 2011 three (3) Elected Officials and two (2) Department Head desireto.have their requests related to the "rolling 90 day hiring freeze" be briefed to Commissioners Court.

Elected Officials notifying Commissioners Court of their intent to fill a position before the expiration of the "rolling 90 day hiring freeze".

District Attorney - The District Attorney's Office desires to notify Commissioners Court of their intent to fill an Attorney III, position #3372 in the Family Violence division due to the resignation of the incumbent. This will result in an Attorney II and an Attorney I promotion each requiring an exception (position #s 4268 and 5203). Filling these positions before the expiration of the "rolling 90 day hiring freeze" will cost the County up to $56,225 in savings opportunity.

District Clerk - The District Clerk's Office desires to notify Commissioners Court of their intent to fill the following positions prior to the expiration of the "rolling 90 day hiring freeze": a) Manager I, grade G, position #3513 working as the Criminal Courts Operations Manager; b) Assistant Manager I, grade C, position #3618 working as the Criminal Support Supervisor; and c) Clerk I, grade 5, position #3619 working with the Court of Appeals. Filling these positions before the expiration ofthe "rolling 90 day hiring freeze" will cost the County up to $35,679 in savings opportunity.

411 Elm Street - 3rd Floor, Dallas Texas 75202-3340

(214) 653-6384. Fax (214) 653-6517. rwbrown@dallascotln!Y,org

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County Clerk - The County Clerk's Office desires to notify Commissioners Court of their intent to fill the following positions prior to the expiration of the "rolling 90 day hiring freeze": a) Clerk III, grade 7, position #681 working in the Criminal Section: b) Clerk II, grade 6, position #545 working in the Civil Section; and c) Clerk I, grade 5, position #545 working in the Criminal Section. Filling these positions before the expiration of the "rolling 90 day hiring freeze" will cost the County up to $25,119 in savings opportunity.

Department Heads requestin g Commissioners Court approval to fill a position before the expiration of the "rolling 90 day hiring freeze".

Public Defender - The Public Defender Department requests Commissioners Court approval for an exception to the "rolling 90 day hiring freeze" for an Attorney II, position #2664. Since Public Defenders are cost effective compared to Court Appointed Attorneys this exemption will result in a savings to the Connty.

District Court Administration - The District Court Administration Department requests Commissioners Court approval for the following exceptions to the "rolling 90 day hiring freeze": a) Clerk IV, grade 8, position #2698 due to the retirement of the incumbent; and b) Clerk I,

grade 5, position #2696 due to the promotion of the incumbent. Filling these positions before the expiration of the "rolling 90 day hiring freeze" will cost the County up to $17,419 in savings opportunity. In addition, District Court Administration requested that they be allowed to double­fill the Clerk IV position during the vacation runoff of the incumbent (position encumbrance). This double-fill is not allowed by policy and is not recommended by the Office of Budget and Evaluation. The department does not have any DDA available to cover the cost as some departments have done in the past.

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~~O~

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~.~~~!:-')·t. DALLAS COUNTY ::: ~o \rR$ OFFICE OF BUDGET AND EVALUATION ;g '-~~ ~OF ____________________________________________________________ ~rv~ ~~

--.----/ 0 :,~ ('J

-ooog ::g: (/}Z

April 20, 2011

TO:

THROUGH:

FROM:

SUBJECT:

Background

Commissioners Court

RyGrown, Budget Officer

Ronica L. Watkins, Assistant Budget Officer

Dallas County Juvenile Probation Department - Administrative Support Reorganization .

-lIS>

The Juvenile Department is requesting a reorganization to improve the efficiency of the Juvenile Probation Department. The request includes: a) reviewing the classification for potential upgrade for a Senior Secretary, Grade 8, grant funded position: and b) creating a full-time grant funded Research Assistant position from an existing part-time. The requested changes would increase accountability and responsiveness of the executive management team. The purpose of this briefing is to discuss the proposed reorganization and financial impact associated with the request.

Operational Impact It is anticipated that the proposed reorganization of the administrative support would directly benefit the Juvenile Executive Management team. Currently, the Executive Management Team consists of the Director, Assistant Director, two Deputy Directors, and two Managers with two administrative support positions, one Administrative Assistant position, Grade 10, and one Senior Secretary position, Grade 8. A part-time Research Assistant provides support to the Manager of Statistics and Research. There are two positions in the Juvenile Probation Department impacted by the proposed reorganization: grant funded Senior Secretary (8) and a part-time Research Assistant.

411 Elm Street, Floor, Dallas, Texas 75202 214-653-6363. 214-6536527 erlwatkins@dallascounty_org

0-< 0-< c:: ?1> -I

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Upgrade one Administrative Support Staff Senior Secretary Grade 8 - Review Recommended A need analysis was performed on the Dallas County Juvenile Probation Department. The results of the need analysis indicated that there is a need for additional administrative support to assist the executive management team in the coordination and support of daily operations. It is anticipated that the upgrade of the Senior Secretary position will expand the job responsibilities resulting in more accountability. Ultimately, this position will serve as a resource for all executive management team members thus, improving productivity, managing reports, decreasing gaps of communications regarding the services being provided to the youth, staff, community partners and vendors.

Upgrade Research Assistant from part-time to full-time - Review Recommended Currently, the Statistics and Research Unit has one staff person. The part-time Research Assistant position assists the Manager of Statistics and Research in producing management reports, reports for outside agencies (JDAI Casey reporting), data validation, data queries and analysis for the Juvenile Department, District Attorney, District Clerks, and Juvenile Courts. It is anticipated that with the implementation of the Juvenile Case Management System (JCMS) that the demands on the Department's Statistics and Research Unit will expand significantly. Therefore, additional resources will be needed to assist with the development and management of forms generated from the JCMS application. The full-time Research Assistant will be funded by the Annie E. Casey Foundation and TJPC Community Correctipnsgrant.

Financial Impact The proposed reorganization includes: reclassification of two positions a Senior Secretary from a Grade 8to a Grade 12 and converting a part-time Research Assistant to afull-time Research Assistant position with both positions funded by grants. The reorganization and reclassification· of the Senior Secretary proposes 100% funding from the Community Corrections Grant #7103. The part-time Research Assistant position is paid from grant funds. Changing the Research Assistant position from a part -time to a full-time position will have no impact on the General Fund. The Juvenile Department will fund 50% of the position salary from the Annie E. Casey Foundation grant and 50% will be funded from the TJPC Community Corrections Grant #7103.

Recommendation The Office of Budget and Evaluation recommends that the Commissioners Court authorize the Juvenile Department reorganization and the Human Resources/Civil Service review the Senior Secretary for proper classification and the Research Assistant for proper classification.

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April 26, 2011

MISCELLANEOUS

1) PLANNING & DEVELOPMENT - requests that Court Order 2010-1708 be corrected to reflect minor typographical changes to the referenced Amendment Number (should be Amendment #1 not Amendment #2) and to the FY201 I total County contribution amount (should be $774,689 instead of$790,000).

2) HEALTH & HUMAN SERVICES - requests approval:

a) to accept a 70 inch cubic feet freezer from the University of Texas Southwestern Medical Center to Dallas County Health & Human Services Laboratory Division.

b) of Memorandum of Understanding between Parkland Health and Hospital District and Dallas County Health and Human Services.

(COURT ORDER ON FORMAL AGENDA)

3) COUNTY AUDITOR - requests approval:

a) renewal of ACL premium support for one user license (CAW0001308506) at $399. These programs are used for automated audit tasks improving efficiency and reducing administrative time. The cost difference between premium support and standard support is less than $80 per year. Premium support includes a toll-free hotline available 24 hours a day M-F with global help desk assistance, a 12 month subscription to AuditNet which includes access to over 500 audit work programs, online learning, updates to ACL software upgrade releases, reference base with hundreds of tips and best practices, and information updates. License renewed after the current contract expires will incur reinstatement penalties. Funding is available within DDA. Recommended by the Office of Budget and Evaluation.

b) notifies Commissioners Court that Kronos will be performing a complimentary review of Dallas County's current procedures to make suggestions of improved usage of our current products and recommendations of additional products for improved management and reporting.

Optimization:

04/26/1 I

This program provides eXlstmg customers with a detailed report on how they are currently using Kronos, and suggest ways to improve on that use, along with the financial impact of making those changes. This is normally a billable engagement, but Kronos will waive the fee.

Business Assessment:

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This services engagement will be conducted by our most seasoned consultants to understand your requirements in great detail, and offer the recommended modules. This will be focused how to improve scheduling and absenteeism management and tracking. The deliverable will include all financial considerations, and a detailed ROI.

4) PUBLIC WORKS - requests approval:

a) to pay an annual subscription cost to Bentley Sustaining Infrastructure in the amount of $16,450 which includes ten (l0) MicroStation SELECT subscriptions, seven (7) GEOP AK Civil Engineering Suite subscriptions and a CulvertMaster SELECT subscription. Funds are available within the Public Works budget: 196.2010.2080 (Major Capital Development Fund, Public Works, Dues and Subscriptions).

b) to pay an annual subscription and maintenance cost to ESRI Inc. in the amount of $12,700 for the software utilized by the department. Funds are available within the Public Works budget: 196.2010.2080 (Major Capital Development Fund, Public Works, Dues and Subscriptions).

5) FACILITIES MANAGEMENT -requests approval:

a) to build two (2) Lawyers tables for Courtroom #418 at the Frank Crowley facility. These are replacements to two tables that were borrowed and recently reclaimed by the Tax Office. Funding in the amount of $554 is available in 120.1022.2670 (General Fund, Facilities, Maintenance).

b) to build a thirty-two (32) foot divider wall at the Health and Human Services building, room 724. This is a tum-key project estimated at a cost of $1 ,311. Funding is available in grant fund 466.2640.8301.2011.

6) IT SERVICES - requests approval to reimburse David August in the amount of $99.90 for web video software purchased online. Mr. August purchased Photo Flash Maker Platinum software from avangate.com with his own funds to improve the toolset used to manage the County's website. The software provides functionality that improves the appearance of video and photographs on the County's website. Funding is available from the Office of Information Technology DDA account: 195.1090.2230.

04126/11

41

MISCELLANEOUS EOUIPMENT

Actual invoiced amounts may deviate by up to $5 from the amounts listed without additional Commissioners Court Authorization.

(1)

(2)

DEPARTMENT: ITEM: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE: PROPOSED ACTION:

DEPARTMENT: ITEMS:

ESTIMATED COST FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(3) DEPARTMENT: ITEM: ESTIMATED COST: FUNDING SOURCE:

. EXPENDITURE SOURCE:

PROPOSED ACTION:

04/26/11

Household Hazardous Waste 2 -Dell Desktop Computers ($1,100 each) $2,200 Within Budget 532.94017 The Household Hazardous Waste Program is requesting to purchase two computers for replacement of existing computers. Recommended by the Information and Technology.

191 st Civil DistrictCourt 1 - Executive Chair ($327.54) 2 - Guest Chairs ($490.92) Installation charge ($105.20) $924 DDAFunds 120.4155.2230 (General Fund, 191't Civil District Court, DDA) The 191st Civil District Court is requesting authorization to purchase with DDA funds the above listed item(s) at a total cost of $923.66. The listed furniture is to replace the worn furniture Recommended by the Office of Budget and Evaluation.

Constable Precinct 4 (Williams) I - Relay Switch ($66) $66 DDA 120.3240.2090 (General Fund, Constable Precinct 4, Property less than $5,000) Constable Williams requests approval to purchase a relay switch to repair the broken refrigerator in their office. Recommended by the Office of Budget and Evaluation.

(4) DEPARTMENT: ITEM: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(5) DEPARTMENT: ITEM: ESTIMATED COST: FUNDING SOURCE:

EXPENDITURE SOURCE:

PROPOSED ACTION:

(6) DEPARTMENT: ITEM: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE: PROPOSED ACTION:

(7) DEPARTMENT: ITEMS:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

04/26/11

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Constable Precinct 4 (Williams) 30 - Mapscos ($25.87) $777 DDA 120.3240.2160 (General Fund, Constable Precinct 4, Office Supplies) Constable Williams requests approval to purchase 30 Mapscos to replace the current 2008 Mapscos. Recommended by the Office of Budget and Evaluation.

Justice of the Peace Precinct 4-1 (Rideaux) I - Shredder (high volume) $2,454 Reserves and Contingency - Furniture and Equipment 120.1024.2090 (General Fund, Records Management, Property Less than $5,000) Judge Rideaux requests approval to replace a broken shredder. Recommended by Records Management.

Household Hazardous Waste 1 -Fax Machine (high volume) $387 Within Budget 532.94017 The Household Hazardous Waste requests approval to replace a broken fax machine. This was previously recommended July 21, 20 I O. The purpose of this recommendation is to update pricing. Recommended by Records Management.

Office ofInforrnation Technology 23 - Dell Optiplex 780 ($1,160 each) 14 - HP DeskJet 6940 ($95 each) 4 - HP LaserJet P4051n ($760 each) $31,050 JAG Grant JAG Grant

PROPOSED ACTION:

(8) DEPARTMENT: ITEMS:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(9) DEPARTMENT: ITEMS: ESTIMATED COST: FUNDING SOURCE:

04/26111

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Office of Information Technology is requesting authorization to purchase the above listed item(s) at a total cost of$31,050. These items are needed by Sheriffs Warrants Office for AIS/DCIM Arrest Execution and Reporting through DCIM Electronic Intake Booking, RMSI AIS for criminal activity and history review, warrant management, and booking and arrest reporting. This equipment will replace obsolete hardware and allow DSO Warrants to effectively utilize web based systems. Recommended by the Office of Budget and Evaluation.

Office of Information Technology 2 - Dual Video. Card for Optiplex 760 ($75 each) 1 - Video Projector ($1,400) 9 - HP LaserJet P4014 Printer ($799 each) 5 - HP LaserJet P301 0 Printer ($449 each) 2 - HP LaserJet P904019050 Printer ($2,883 each) 3 - Dell Standard Desktop Computer ($1,200 each) $20,352 County Clerk Records Management 532.4031.2093.94009 (Escrow Fund, County Clerk, Computer Hardware Less Than $5,000, County Clerk Records Management) Office of Information Technology is requesting authorization to purchase the above listed item(s) at a total cost of $20,352. These items are needed by the County Clerk's Office for records management purposes. Recommended by the Office of Budget and Evaluation.

Office ofInformation Technology 1 - OnBase Enabler ($13,723) $13,723 District Clerk and County Clerk Records Management

EXPENDITURE SOURCE:

PROPOSED ACTION:

(10) DEPARTMENT: ITEMS: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(11) DEPARTMENT: ITEMS:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

04/26111

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532.4031.2093.94009 (Escrow Fund, County Clerk. Computer Hardware Less Than $5,000, County Clerk Records Management) 50% 532.4020.21310.94083 (Escrow Fund, District Clerk, District Clerk Records Management and Preservation) 50% Office of Information Technology is requesting authorization to purchase the above listed item(s) at a total cost of $ 13,723. This AppEnabler will be used to provide connectivity between OnBase and the Mainframe and will be purchased from Hyland Software under GSA Contract #GS-35F-4127D. This funding will cover license cost and maintenance fees through December of 2011. Recommended by the Office of Budget and Evaluation.

Office ofInforrnation Technology 1 - HP P3015x Mid-Volume Laser Printer $1,100 Within Budget 195.2093.92055 (Major Technology Fund, Computer Hardware Less Than $5,000, Hardware Refresh) Office of Information Technology is requesting authorization to purchase the above listed item( s) at a total cost of $1,100. The printer is needed to replace a ten year-old printer in the Civil District Attorney's office. The current printer is providing poor print quality and cannot be repaired. Recommended by the Office of Budget and Evaluation.

Facilities 2 - 10' x 15' Two-Ply Poly U.S. Flags ($218 each) 2 - Oil Filled Heater ($203 each) 1 - 11 Ov AIC Unit ($549) 1 - 40w Solder Station & Solder Tips ($73) $1,464 Within Budget 120.1022.2670 (General Fund, Facilities, Maintenance)

PROPOSED ACTION:

(12) DEPARTMENT: ITEMS:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(13) DEPARTMENT: ITEMS:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

04/261ll

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Facilities is requesting authorization to purchase the above listed item(s) at a total cost of $1,3 91. The two (2) flags are needed as replacements for Auto Service Center - East. The two (2) oil filled heaters were purchased on PUPO#BS54111 when at the time Kovar ASC did not have any heat (12/6/10). The alc unit is needed as a replacement for the server room unit for the Elections Department. The solder station and solder tips are needed as a repair tools for door locks. Recommended by the Office of Budget and Evaluation.

Facilities 12 -Fan Stand for 30" Industrial Fan ($65 each) $780 Within Budget 120.1022.2090 (General Fund, Facilities, Property Less Than $5,000) Facilities is requesting authorization to purchase the above listed item(s) at a total cost of $780. The twelve (12) fan stands are needed for use at buildings that lose HV AC. Recommended by the Office of Budget and Evaluation.

Facility Quality Assurance Team 1 - Dome Camera ($271) 1 - Box Camera ($203) $474 Within Budget 120.1028.2690 (General Fund, Facility Quality Assurance Team, Hardware & Electrical Supplies) Facility Quality Assurance Team is requesting authorization to purchase the above listed item(s) at a total cost of $474. The two (2) cameras are needed as replacements for cameras in the sallyport. Recommended by the Office of Budget and Evaluation.

(14) DEPARTMENT: ITEMS:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(15) DEPARTMENT: ITEMS:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(16) DEPARTMENT:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

04/26111

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Facility Quality Assurance Team 1 - Tool Cart ($1,654) 1 - Rigid Powerfeed ($315) $1,969 Within Budget 120.1028.2730 (General Fund, Facility Ouality Assurance Team, Small Tools) Facility Quality Assurance Team is requesting authorization to purchase the above listed item(s) at a total cost of $1,969. The tool cart is needed at the West Tower. The rigid powerfeed is needed to clear drain lines in all County facilities. Recommended by the Office of Budget and Evaluation,

Auto Service Center 1 - % Ton Auxiliary Stand ($139) 1 - Transmission Jack ($300) $439 Within Budget 120.1027.2730 (General Fund, Auto Service Center, Small Tools) Auto Service Center IS requesting authorization to purchase the above listed item(s) at a total cost of $439, The auxiliary stand is needed to provide support to fuel tanks when replacing fuel pumps. The transmission jack is needed to support the transmission when Cross members have to be pulled for oil pan replacements and is adjustable making it usable while replacing rear ends. Recommended by the Office of Budget and Evaluation.

Health & Human Service - Refugee 1- Acrobat Pro 10 License $198 Within Budget 466.0000.02095.2011 (Grant Fund, Health & Human Services, Property less than $5,000, FY2011) The Health & Human Services Department is requesting authorization to purchase the above listed item for the Refugee - Grant #8702, which was court, ordered on October 5, 2010, and assigned court order number 2010 - 1666. Recommended by the Office of Budget and Evaluation.

(17) DEPARTMENT:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(18) DEPARTMENT:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(19) DEPARTMENT:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

04/26111

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Health & Human Service - TB State 1 - Chair 3 - Shredder $1,210 Within Budget 466.0000.02090.2011 (Grant Fund, Health & Human Services, Property less than $5,000, FY2011) The Health & Human Services Department is requesting authorization to purchase the above listed item for the TB State - Grant #8701, which was court, ordered on August 24, 2010, and assigned court order number 2010 - 13 94. Recommended by the Office of Budget and Evaluation.

Health & Human Service - TB State 3 - Acrobat Pro 10 License $592 Within Budget 466.0000.02095.2011 (Grant Fund, Health & Human Services, Property less than $5,000, FY2011) The Health & Human Services Department is requesting authorization to purchase the above listed item for the TB State - Grant #8701, which was court, ordered on August 24, 2010, and assigned court order number 2010 - 1394. Recommended by the Office of Budget and Evaluation.

Health & Human Service - ARRA City of Dallas 1 - Delivery, Installation and Removal of Debris 5 - Drawer File Cabinet with locks $3,077 Within Budget 466.0000.02160.2011 (Grant Fund, Health & Human Services, Property less than $5,000, FY2011l

PROPOSED ACTION:

(20) DEPARTMENT: ITEMS:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(21) DEPARTMENT:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

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The Health & Human Services Department is requesting authorization to purchase the above listed items for the ARRA City of Dallas -Grant #8319, which was court, ordered on February I, 2011, and assigned court order number 2011 - 246, Recommended by the Office of Budget and Evaluation,

Public Service Program 1 - Power Scrubber ($750) 4 - Backpack Blower ($352 each) 12 - Weed Eater ($416 each) 4 - Stick Edger ($280 each) 4 - Hedge Trimmer ($395 each) 2 - Pole Chain Saw ($520 each) 12 - 21" Snapper Mower ($777 each) $20,214 Unallocated Reserves 1203330.2760 (General Fund, Public Service Program, Ground Maintenance) Public Service Program is requesting authorization to purchase the above listed item(s) at a total cost of $20,214, These items are needed as replacements for equipment that is nearing seven years old and is no longer cost effective to repair. Recommended by the Office of Budget and Evaluation,

Health & Human Service - ARRA City of Dallas 2 - Cordless Screwdriver 4 - Ladder 11 - Video Bore Scope Extension II - Video Bore Scope 4 - Ratcheting tube cutter 11 - Metric Ratcheting Set 11 - SAE Ratcheting Set $9,625 Within Budget 466,0000,02690.2011 (Grant Fund, Health & Human Services, Property less than $5,000, FY201l)

PROPOSED ACTION:

(22) DEPARTMENT: 5212

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(23) DEPARTMENT:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

04/26111

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The Health & Human Services Department is requesting authorization to purchase the above listed items for the ARRA City of Dallas -Grant #8319, which was court, ordered on February 1, 2011, and assigned court order number 2011 - 246. Recommended by the Office of Budget and Evaluation.

Health & Human Service - Public Health Lab 1 - Pipettor, Manual, Volume 100-1 OOOul $315 Within Budget 120.5212.02840.0000 (General Fund, Health & Human Services, Property less than $5,000, FY201l) The Health & Human Services Department is requesting authorization to purchase the above listed item for the Public Health Lab. Parkland Funded Recommended by the Office of Budget and Evaluation.

Health & Human Service - Comprehensive Energy Assistance Program 1 - Installation 5 - Steel Low Back Work Chair 1 - Storage Cabinet 5 - Technology Station 1 Teacher station $6,263 Within Budget 466.0000.02090.2011 (Grant Fund, Health & Human Services, Property less than $5,000, FY201l) The Health & Human Services Department is requesting authorization to purchase the above listed item for the Comprehensive Energy Assistance Program - Grant #8301, which was eourt, ordered on January 18, 2011, and assigned court order number 2011 - 132. Recommended by the Office of Budget and Evaluation.

(24) DEPARTMENT:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(25) DEPARTMENT:

ITEMS: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(26) DEPARTMENT: ITEMS: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

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Health & Human Service - Cities Readiness Initiative 3 - Service for Clear Modem 1 - Service Activation for Clear Modem 1 - Service Activation for Clear Modem CPE: 25725 $450 Within Budget 466.0000.05499.2011 (Grant Fund. Health & Human Services. Property less than $5.000. FY20111 The Health & Human Services Department is requesting authorization to purchase the above listed item for the Cities readiness Initiative -Grant #8725, which was court, ordered on July 27, 2010, and assigned court order number 2010 - 1229. Recommended by the Office of Budget and Evaluation.

Health & Human Service - Dallas County Home Loan Counseling 3 - Multi Function Standard Color Printer $810 Within Budget 466.0000.02093.2004 (Grant Fund. Health & Human Services. Property less than $5.000, FY20111 The Health & Human Services Department is requesting authorization to purchase the above listed item for the Dallas County Home Loan Counseling - Grant #9800, which was court, ordered on March 3, 2004, and assigned court order number 2004 - 379. Recommended by the Office of Budget and Evaluation.

Sheriff Department - North Jail Tower 50 - Chairs $11,670 Sheriff Commissary Account 532.3151.2160.91046 (Escrow Account. Sheriff Department, Property less than $5,000, FY20111 The Sheriff Department, is requesting authorization to purchase the above listed items needed for jail operations. Recommended by the Office of Budget and Evaluation.

(27) DEPARTMENT: ITEMS:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(28) DEPARTMENT:

ITEMS:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(29) DEPARTMENT: ITEM: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

04/26111

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Sheriff Department - Fleet Operations 2 - Installation and Purchase of new and used equipment and accessories for VCU Tahoe's for regular duty 3 - Accessories, parts, labor, installation, and shipping for prisoner partitions to be installed on 3 vehicles 2 - Parts, labor, installation and shipping for supply & installation 2 scene lights 6 - Parts, labor installation and shipping for supply for 6 lights to be removed and re-wired to run off power inverter $15,052 Sheriff Federal Forfeiture Account 532.0000.2650.910002 (Escrow Account. Sheriff Department, Property less than $5,000. FY201l) The Sheriff Department is requesting authorization to purchase the above listed item for the vehicles in the fugitive section. Recommended by the Office of Budget and Evaluation.

Sheriff Department - Criminal Investigative D Division 36 - Chairs #H2091 3 - Chairs #5403 8 Sets - #3508 $11,378 Sheriff Federal Forfeiture Account 532.0000.2090.910002 (Escrow Account, Sheriff Department, Property less than $5,000, FY201l) The Sheriff Department is requesting authorization to purchase the above listed items as replacement items. Recommended by the Office of Budget and Evaluation.

Sheriff Department - Physical Evidence I - Cyanoacrylate Fuming Chamber $5,700 Sheriff Federal Forfeiture Account 532.0000.2650.910002 (Escrow Account, Property less than $5,000, FY201l) The Sheriff Department is requesting authorization to purchase the above listed replacement item. Recommended by the Office of Budget and Evaluation.

(30) DEPARTMENT: ITEMS: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(31) DEPARTMENT: ITEMS: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(32) DEPARTMENT: ITEMS:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(33) DEPARTMENT:

ITEM: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

04/26/1 j

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Sheriff Department - Physical Evidence 4 - Digital Cameras $4,800 Federal Forfeiture Account 532.0000.2090.910002 (Escrow Account, Property less than $5,000, FY2011) The Sheriff Department is requesting authorization to purchase the above listed replacement item. Recommended by the Office of Budget and Evaluation.

Sheriff Department - Court Services 50 - Metal detector Super Scanner $5,700 Federal Forfeiture Account 532.0000.2090.910002 (Escrow Account, Property less than $5,000, FY2011) The Sheriff Department, is requesting authorization to purchase the above listed item in order to check contraband. Recommended by the Office of Budget and Evaluation.

Sheriff Department - Fugitive 4 - Wireless headsets with base and needed access ones $2,400 Federal Forfeiture Account 532.0000.2090.910002 (Escrow Account, Property less than $5,000, FY2011) The Sheriff Department, is requesting authorization to purchase the above listed item needed for operations. Recommended by the Office of Budget and Evaluation.

Sheriff Department - Internal Affairs & Freeway Management 1 - Customized Self Inking Dater $70 Within Budget 120.3113.2160.0000 (General Fund, Property less than $5,000, FY2011) The Sheriff Department, is requesting authorization to purchase the above listed item needed for daily use. Recommended by the Office of Budget and Evaluation.

(34) DEPARTMENT:

ITEMS:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(35) DEPARTMENT:

ITEM:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(36) DEPARTMENT: ITEM: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(37) DEPARTMENT: ITEMS: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

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Sheriff Department - Internal Affairs & Freeway Management I - Cable & Shipping for use with Crash Data recorder System $120 Within Budget 120.3137.2160.0000 (General Fund, Property less than $5,000, FY20 II)

The Sheriff Department, is requesting authorization to purchase the above listed item needed to keep crash cart updated. Recommended by the Office of Budget and Evaluation.

Sheriff Departrnent - Physical Evidence Section 1 Bonded carbon activated filter replacement $120 Within Budget 120.3134.2520.0000 (General Ftmd, Property less than $5,000, FY201 0) The Sheriff Department, is requesting authorization to purchase the above listed replacement item. Recommended by the Office of Budget and Evaluation.

Sheriff Department - Internal Affairs I - Time Clock $650 Federal Forfeiture Funds 532.0000.2160.910002 (Escrow Account, Property less than $5,000, FY2010) The Sheriff Department, is requesting authorization to purchase the above listed item needed for daily use. Recommended by the Office of Budget and Evaluation.

Sheriff Department - Special Investigations 2 - Installation of radios in vehicles $270 Federal Forfeiture Funds 532.0000.2590.910002 (Escrow Account, Property less than $5,000, FY20 1 0) The Sheriff Department, is requesting authorization to purchase the above listed item needed for daily use. Recommended by the Office of Budget and Evaluation.

(38) DEPARTMENT:

ITEMS:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(39) DEPARTMENT: ITEMS: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(40) DEPARTMENT: ITEM: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE: PROPOSED ACTION:

(41) DEPARTMENT: ITEMS:

ESTIMATED COST: FUNDING SOURT: EXPENDITURE SOURCE:

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Sheriff Department - Criminal Investigative D Division 2 - LX Digital Recording System Basic Package with PIR Camera Enclosure & Ceiling Mount microphone $13,000 Sheriff Federal Forfeiture Account 532.0000.8610.910002 (Escrow Account, Sheriff Department, Property less than $5,000, FY201l) The Sheriff Department, is requesting authorization to purchase the above listed items needed in interrogation room. Recommended by the Office of Budget and Evaluation.

Sheriff Department -- Inmate Program 2 - Camera Battery $156 Sheriff Federal Forfeiture Account 532.3151.2160.910046 (Escrow Account, Sheriff Department, Property less than $5,000, FY2011) The Sheriff Department, is requesting authorization to purchase the above listed items needed for video production and documentation. Recommended by the Office of Budget and Evaluation.

District Attorney 1 - Two Drawer File Cabinet N/A Surplus Surplus The District Attorney's Office is requesting authorization to transfer a two drawer file cabinet and a brown shelf book case. Recommended by the Office of Budget and Evaluation.

Office ofInformation Technology 10-iPads wi Wifi / 64G I Smart Cover I iPad2 Dock I Wireless Keyborad ($850 each) $8,500 County Clerk Records Management Fund 532.4031.2093.94009 (Escrow Fund, County Clerk, Computer Hardware Less Than $5,000. County Clerk Records Management)

PROPOSED ACTION:

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Office of Information Technology is requesting authorization to purchase the above listed item(s) at a total cost of $8,500. The computers will be used by the Commissioners Court and staff for accessing agenda documents. Recommended by the Office of Budget and Evaluation.

TELECOMMUNICATIONS

Health & Human Services - requests: Mll04015 - 1 single line phone and voice drop for expansion of department and new employee. Equipment $43.00; Installation $200.00; Reeurring Cost $0.00 Recommended- Fnnded- 8706.2093

Dll04004 - 3 data drops for expansion of department and new employees. Equipment $0.00; Installation $600.00; Recurring Cost $0.00 - Recommended- Funded- 8706.2093

Communications & Central Services - requests: Mll04016 - have Affiliated Comm. technician onsite to provide technical support for the Local General Election at HHS on 05/14111. Equipment $0.00; Installation $742.50; Recurring Cost $0.00 - Recommended

Pll02005 - authorization to establish internet service and transport fee for the District Attorney Technology on DIR-SDD-826IAT&T contract. The service is for the DA Court Notification system. This system is used to notify all Police officers of needed court appearances. The DIR-SDD-826 agreement is for a twelve (12) month term at $15,528.00 (internet service $1104.00 & transport fee $190.00), Civil DA has approved the agreement and under HB2128. Equipment $0.00; Installation $0.00; Recurring Cost $1294.00 -Recommended - Funding IT Major Technology

Pll04004 - authorization to establish internet service and transport fee for Juvenile Services (JIS Regional) on DIR-SDD-826IAT&T contract. The internet service connection is necessary to connect JIS to Lew Sterrett/Frank Crowley network. The DIR-SDD-826 agreement is for a twelve (12) month term at $13,663.08 (internet service 669.76 & transport fee 468.83), Civil DA has approved the agreement and nnder HB2128. Equipment $0.00; Installation $0.00; Recurring Cost $1138.59 - Recommended

District Court Administration - Mll04017 - requests I voice drop for judge chamber access to fax. Equipment $0.00; Installation $200.00; Recurring Cost $0.00 -Recommended

Juvenile - Detention Center - requests: Mll04021 - 1 multi line phone for new Supervisor. Equipment $76.00; Installation $0.00; Recurring Cost $0.00 - Recommended

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Ml104022 - 1 multi line phone and voice drop for new Supervisor. Equipment $76.00; Installation $200.00; Recurring Cost $0.00 - Recommended

DIl04007 - 1 data drop for new Supervisor. Equipment $0.00; Installation $200.00; Recurring Cost $0.00 - Recommended

Parkland Jail Health - Ml104023 - requests 1 single line phone for new employee. Equipment $43.00; Installation $0.00; Recurring Cost $0.00 - Recommended

• Funding for the above requests are available from countywide department 1023, line item 7210 telecom equipment and department 1023, line item 6250 cable contract, if otherwise it will be stated in brief.

• Projects are funded by requesting department, if otherwise it will be stated in brief.

• Cell Phone funding is provided by the requesting department and is stated.

• Pagers are funded from department 1023, line item 7214.

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