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Dallas Area Rapid Transit Submit Bid Response User Guide
If you have any questions or need help, please contact DART Procurement at (214)749-2701 (8:00am to 5:00pm CST) or send an email to [email protected].
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Table of Contents A. Supplier Bid Response ..................................................................................................4 B. Withdraw Response..................................................................................................... 13 C. Edit Response .............................................................................................................. 18 D. Supplier Asks Question .............................................................................................. 21 E. Check for Answers to Questions ............................................................................... 26
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SS – SUPPLIER BID RESPONSE
Script ID/Name: SS-011-A-01 Submit Bid Response Prepared By: Last Updated: 04/25/2012
Predecessor Scripts: N/A Successor Scripts: N/A
Description: In the Lawson Supplier Portal, once a supplier is registered, they can submit a bid response.
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A. Supplier Bid Response 1. Access the Supplier Portal at https://suppliers.dart.org.
2. Once you are in the Supplier Portal, click on the Login hyperlink.
Click here
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3. A login page will display:
4. Enter your User Name and Password and then click the Login button. Note: If you forgot your password, please click the link to reset it. You will be asked to enter your user name to begin the password reset process.
5. The system will display your messages. Click on the Browse Open Events hyperlink.
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6. The system will display the Open Events page.
Click here
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7. All open events will be listed on the bottom half of the screen. You can scroll down the page, click on the
arrows to view additional events, or you can enter search criteria at the top of the page to narrow down the events list. If you choose to enter search criteria, press the Search button to run the search process.
8. Once you have identified an event that you would like to inquire on, click on the event number.
9. An Event Summary page will display. Review the details by clicking on the individual tabs (Summary, Questions, Terms and Conditions, Lines, Q and A Forum).
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10. If there is a tab called Amendments visible, then there are attachments for the event. Click on the Amendments tab to view the attachments. The Amendments tab is where the Contract Specialist/Buyer will add any attachments.
11. To view an amendment, click on it and then click on the View as PDF icon.
12. The attachment will be displayed. You can then save or print it.
13. Close the attachment when you are finished viewing it (Select File/Close from the menu or click the red X in the upper right hand corner of that window)
14. The system will bring you back to the Events Summary page. You can then click on any additional attachments and view/print/save them.
15. To submit a bid for the event, click on the Respond Now button from the Event Summary page.
16. Place a check mark in the box I Accept the Terms and Conditions for this Event.
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17. Click on the Continue button.
18. The system will list all of the line items associated with the event. Respond to each line by clicking on the Respond hyperlink at the end of each line.
19. When the Respond hyperlink is clicked, the Line Response details will display. Enter the following item information:
19.1. Vendor Item Number – Indicate your item number.
19.2. Vendor Item Description – Indicate a description for the item.
19.3. Quantity – Enter the quantity that you are bidding on. Hint: You can copy and paste the information listed for the above items to expedite your quote submittal.
19.4. Select Unit Price (enter unit price), No Charge, or No Bid (use drop down box to select an explanation)
19.5. Response Comments – Enter the specified item you are quoting (e.g., Manufacture Name, Part Number, description, etc.)
19.6. Note: If bonding is required for this bid please refer to Exhibit B, Special Solicitation Instructions and Conditions, for instructions on how, when and where to submit.
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20. Click the Continue button.
21. The system will bring you back to the Line Responses page. Repeat step 20 for each line that you would like to respond to.
22. Click the Continue button.
23. If there are any questions posed by Procurement, the system will bring you to the Question Responses page. Select an answer (Yes/No) and enter responses for all event questions. You may also be asked to upload an attachment depending on the question.
24. Click the Continue button.
25. Optionally add attachments to the event by clicking on the Add button.
25.1. Click the Browse button.
25.2. The system will allow you to browse your local drive for the file to attach. Select the file and then click on the Open button to attach the file.
25.3. Enter a title for the attachment, if it differs from the default title.
25.4. Click the Continue button.
25.5. Verify that the file is attached and click the Continue button.
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26. Click the Continue button. The system will notify you if there were any errors on your response that you need to go back and correct.
27. Click on the Submit button to complete the processing and submission of your bid.
28. The message “Submit Complete” will display in the upper right hand corner of the window.
29. To print the bid response, click on the Print My Response button.
30. Click on the Done button to return to the Events Summary page.
31. Click on the the Home button to return to the Supplier Portal Home page. or click on the Log Out hyperlink in the upper right hand corner if you would like to log out of the Supplier Portal.
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SS – SUPPLIER WITHDRAWS RESPONSE
Script ID/Name: SS-012-A-01 Supplier Withdraws Bid Response Prepared By: Last Updated: 02/01/2012
Predecessor Scripts: N/A Successor Scripts: N/A
Description: In the Lawson Supplier Portal, suppliers have the option to withdraw bid responses that they have previously submitted.
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B. Withdraw Response 1. Access the Supplier Portal at https://suppliers.dart.org.
2. Once you are in the Supplier Portal, click on the Login hyperlink.
3. A login page will display:
Click here
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4. Enter your User Name and Password and then click the Login button. Note: If you forgot your password, please click the link to reset it. You will be asked to enter your user name to begin the password reset process.
5. The system will display your messages. Click on the My Responses hyperlink.
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6. The system will display all events that have been responded to. Select an open event by clicking in the box next to the event number.
Click here
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7. Select the Event you want to withdraw by clicking the appropriate box. Click the Withdraw Response action at the top of the panel. This will withdraw the response for all line items within that event.
8. The system will ask “Are you sure you want to withdraw response?” Click on the OK button.
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9. The response status will update to Withdrawn.
10. Click on the the Home button to return to the Supplier Portal Home page. or click on the Log Out hyperlink in the upper right hand corner if you would like to log out of the Supplier Portal.
SS – EDIT SUPPLIER RESPONSE
Script ID/Name: SS-013-A-01 Supplier Edits Bid Response Prepared By: Last Updated: 02/01/2012
Predecessor Scripts: N/A Successor Scripts: N/A
Description: In the Lawson Supplier Portal, suppliers have the option to edit bid responses that they have previously submitted.
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C. Edit Response 1. Access the Supplier Portal at https://suppliers.dart.org.
2. Once you are in the Supplier Portal, click on the Login hyperlink.
3. A login page will display:
Click here
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4. Enter your User Name and Password and then click the Login button. Note: If you forgot your password, please click the link to reset it. You will be asked to enter your user name to begin the password reset process.
5. The system will display your messages. Click on the My Responses hyperlink.
6. The system will display all events that have been responded to. Select an open event by clicking in the box next to the event number.
Click here
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7. Click the Modify Response action at the top of the panel.
8. A window will display to notify you that your modified response will need to be resubmitted. Click on the OK button.
9. A “Modify Response Completed” message will display at the top right hand corner of the screen and the event will be revised to Draft mode.
10. Click on the event to open it, accept the terms and then click on Continue to get to the line items
11. Click the Edit Response button on the line to be modified.
12. Make the necessary changes and click the Continue button.
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13. Once the event has been modified, continue to click the Continue button until you reach the last page of the
bid so the modification can be submitted.
14. Click the Submit button to complete processing and submission of the bid.
15. The message “Submit Complete” will display in the upper right hand corner of the window.
16. To print the bid response, click on the Print My Response button.
17. Click on the Done button to go back to the My Response page.
18. Click on the the Home button to return to the Supplier Portal Home page. or click on the Log Out hyperlink in the upper right hand corner if you would like to log out of the Supplier Portal.
SS – SUPPLIER ASKS QUESTION
Script ID/Name: SS-024-A-01 Supplier Asks Question During Open Period
Prepared By: Schafer Consulting Last Updated: 02/28/2012
Predecessor Scripts: N/A Successor Scripts: N/A
Description: In the Lawson Supplier Portal, suppliers have the option to submit question(s) during the open period of an event.
D. Supplier Asks Question 1. Access the Supplier Portal at https://suppliers.dart.org.
2. Once you are in the Supplier Portal, click on the Login hyperlink.
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3. A login page will display:
4. Enter your User Name and Password and then click the Login button. Note: If you forgot your password, please click the link to reset it. You will be asked to enter your user name to begin the password reset process.
Click here
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5. The system will display your messages. Click on the Browse Open Events hyperlink.
6. The system will display the Open Events page.
Click here
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7. All open events will be listed on the bottom half of the screen. You can scroll down the page, click on the
arrows to view additional events, or you can enter search criteria at the top of the page to narrow down the events list. If you choose to enter search criteria, press the Search button to run the search process.
8. Once you have identified an event that you would like to inquire on, click on the event number.
9. An Event Summary page will display. Review the event to see if the question and answer period is still open. (At the top of the Summary Tab, if the Ask A Question button is present, then the Q&A period is
still open)
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10. Click the Ask a Question button.
11. The Ask a Question screen/field will display. Enter your question in the text box.
12. Click the Save button or click Save & New to ask additional questions.
13. A Sourcing Event Q&A Created message will appear in the upper right hand corner of the screen.
14. Click on the the Home button to return to the Supplier Portal Home page. or click on the Log Out hyperlink in the upper right hand corner if you would like to log out of the Supplier Portal.
15. An email will be sent to you once the supplier questions are answered by the Buyer.
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E. Check for Answers to Questions 1. From the Supplier Portal, log in and then click on Browse Open Events.
2. The system will display the Open Events page.
Click here
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3. All open events will be listed on the bottom half of the screen. You can scroll down the page, click on the
arrows to view additional events, or you can enter search criteria at the top of the page to narrow down the events list. If you choose to enter search criteria, press the Search button to run the search process.
4. Once you have identified an event that you would like to inquire on, click on the event number.
5. The Event Summary Page will open. Click on the Q&A Forum Tab to review the questions and answers associated with the event.
6. To print Q&A’s, right click on the question and select Print.
