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10 BUDGET AND FINANCE COMMITTEE

11 Council of the County of Maui

12 MINUTES

13 April 7, 2009

14 Council Chamber, 8th floor

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IWADO COURT REPORTERS (808) 244-9300

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1 CONVENE: 10:05 a.m.

2 PRESENT: Councilmember Joseph Pontanilla, ChairCouncilmember Danny A. Mateo, Vice-Chair (out 4:02

3 P.m )Councilmember Gladys C. Baisa, Member

4 Councilmember Jo Anne Johnson, Member (in 10:26a.m.; out 3:19 p.m.)

5 Councilmember Sol P. Kaho'ohalahala, Member (in10:11 a.m.)

6 Councilmember Bill Kauakea Medeiros, MemberCouncilmember Michael J. Molina, Member (out 4:35

7 p.m.)Councilmember Wayne K. Nishiki, Member

8EXCUSED: Councilmember Michael P. Victorino, Member

9STAFF: Gail Revels, Legislative Analyst

10 Lance Taguchi, Legislative AnalystYvette Bouthillier, Committee Secretary

11Leinaala Kihm, Executive Assistant to Councilmember

12 Medeiros

13 ADMIN.: Frederick Pablo, Budget Director, Office of theMayor

14 Helene Kau, Assistant Budget Director, BudgetOffice, Office of the Mayor

15 Milton M. Arakawa, Director, Department of PublicWorks

16 Brian Hashiro, Chief, Highways Division, Departmentof Public Works

17 Cary Yamashita, Chief, Engineering Division,Department of Public Works

18 Glenn Ueno, Assistant Engineering Program Manager,Development Services Administration Division

19 (DSA), Department of Public WorksJoseph Krueger, Civil Engineer, Engineering

20 Division, Department of Public WorksTraci Fujita Villarosa, First Deputy Corporation

21 Counsel, Department of the Corporation Counsel

22 Others: Item 1: Scott Weeker, Wesco DistributionRev. Andrew Valentine, Jr., Commissioner,

23 Maui County Commission on Persons withDisabilities

24 Solange AlzamoriaSusan Campbell, Board Member, Maui Food

25 Technology CenterEric Wilson, Food Science Consultant, Maui


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1 Food Technology CenterOthers (5)

2PRESS: Akaku: Maui Community Television, Inc.

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4 ITEM NO. 1: PROPOSED BUDGET FOR FISCAL YEAR 2010 FOR THE

5 COUNTY OF MAUI (CC 09-59)

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7 CHAIR PONTANILLA: (Gavel.) Good morning, Members.

8 COUNCIL MEMBERS: Good morning.

9 CHAIR PONTANILLA: The Budget and Finance Committee

10 meeting is now in session. Today is April 7, 2009 and the

11 time is 10:05. First of all, Members, I want to thank the

12 ones that went to Hana. Thank you for being there, receiving

13 public testimony from the Hana community.

14 And at this time I also would like to thank the Hana

15 community for coming out and providing your public testimony

16 on the various proposed 2010 Budget for Fiscal Year 2009. The

17 Members appreciate your presence last night.

18 At this time, the Chair would like to introduce the

19 Members that are here this morning. We do have Member Molina.

20 COUNCILMEMBER MOLINA: Good morning, Chair.

21 CHAIR PONTANILLA: Good morning.

22 Member Baisa.

23 COUNCILMEMBER BAISA: Good morning.


25 Member Medeiros.


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1 COUNCILMEMBER MEDEIROS: Good morning, Chair.


3 Member Nishiki.

4 COUNCILMEMBER NISHIKI: Yeah.

5 CHAIR PONTANILLA: And Member Mateo.

6 VICE-CHAIR MATEO: Good morning.


8 Excused at this time are Members Johnson, Mr.

9 Kaho'ohalahala, as well as Mr. Victorino.

10 Supporting the Committee this morning we do have

11 Lance Taguchi as well as Gayle Revels, they are Legislative

12 Analysts; and Yvette Bouthillier, our Committee Secretary.

13 Members, this morning we do have the presence of the

14 Budget Director, Mr. Pablo and our First Deputy Corporation

15 Counsel, Traci Fujita Villarosa.

16 This morning we will be reviewing the Public Works

17 Department on their proposed 2010 Budget. And joining us this

18 morning is the Director, Milton Arakawa.

19 But before we go into the review of the Department's

20 request, we do have some people that have signed up for public

21 testimony this morning. Before we receive public testimony,

22 if all of you could turn your cell phone to the silent mode or

23 if you could turn it off, the Chair would appreciate it.

24 Thank you.

25 For those that are providing public testimony this


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1 morning, the Chair will allow you three minutes to provide

2 public testimony. If you could provide us your name and the

3 organization that you represent. And as soon as you're

4 through with your public testimony, if you could stay awhile,

5 the Members may have questions for you.

6 So with that, Members, the first person signed up

7 for public testimony at this time is Scott Weeker.

8 ...BEGIN PUBLIC TESTIMONY...

9 MR. WEEKER: Good morning, Council Members. Can you

10 hear me okay?

11 COUNCIL MEMBERS: Good morning.

12 MR. WEEKER: Great. Good morning. My name is Scott

13 Weeker. I'm the Program Executive in charge of renewable

14 energy services for Wesco Distribution. You may know Wesco by

15 its former name, Westinghouse Electric. We've been on Maui

16 for about 50 years. The company primarily focuses on

17 construction industrial projects in that sector, but over this

18 last year we've been developing in the renewable energy and

19 sustainability fields with Maui as the company's national test

20 market. In that role we're developing larger scale commercial

21 and utility scale solar, wind, hydro projects.

22 Over this last year I've worked closely with MEDB

23 and observed how they've worked tirelessly to attract new

24 companies in the renewable energy field to Maui. The idea to

25 bring living wage jobs here to Maui and service jobs all in


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1 the areas including electric vehicles, solar module

2 manufacturing, wind components and energy storage.

3 We realize that Maui has several challenges, a lot

4 of social needs, infrastructure needs; but, personally, I

5 think our near-term economic recovery as well as long-term

6 prosperity is going to be tied to job creation and creating

7 new jobs as well as transforming the jobs that are already

8 here particularly in this area of renewable energy that's

9 going to be growing. And that's what MEDB is doing. And

10 that's why I would like to urge the Council to continue with

11 support for MEDB.

12 Thank you.

13 CHAIR PONTANILLA: Thank you.

14 Members, any questions for the testifier at this

15 time? Seeing none, thank you --

16 MR. WEEKER: Thank you.

17 CHAIR PONTANILLA: -- for your testimony.

18 Next person to sign up is the Reverend Andrew

19 Valentine, Jr.

20 REVEREND VALENTINE: Good morning.

21 Thank you, Don (sic).

22 Reverend Andrew Valentine, Jr. I'm a member of the

23 Maui Wheelers Peer Support Group, which are mostly persons who

24 use wheelchairs. And I'm the current Chairperson of the

25 Commission on Persons With Disabilities. My time this morning


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1 is just for your information to be aware that at this point in

2 time we feel that the County discriminates against persons

3 with disabilities who use paratransit who live outside of

4 Central Maui, that's outside of Kahului/Wailuku.

5 The way the structure is now, if you ride the bus

6 system there's no charge in Kahului and Wailuku. If you use

7 paratransit, then you must pay $2 each time you board the

8 vehicle to go anywhere and only if you live outside of Central

9 Maui or you travel outside of Central Maui. So the persons

10 who are least able to manage a budget have to pay more just to

11 facilitate going from point A to point B on a regular basis.

12 My fee to come here today, for example, was $4. If I decide

13 to go to the grocery store and make two other stops, that's $2

14 each time I get on the bus. So the people least able to pay

15 for transportation are paying the max.

16 What I'm suggesting is that the structure be redone

17 so that persons with disabilities who ride paratransit only

18 pay the minimum $1 fee until such time as everybody in the

19 system pays $1 to ride the bus. That way limited income

20 persons can better manage their money and still take advantage

21 of the public transportation system. We like to go, we want

22 to go. If we can't afford to go, then we're still stuck at

23 home even if you have a service.

24 Thank you for your time.

25 CHAIR PONTANILLA: Thank you, Reverend Valentine.


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1 Members, any questions for the testifier? Member

2 Baisa?

3 COUNCILMEMBER BAISA: Just a -- Thank you very much,

4 Chair.

5 And thank you, Reverend Valentine, for being here.

6 REVEREND VALENTINE: Yes.

7 COUNCILMEMBER BAISA: I know you're a great advocate

8 for persons with disabilities. Thank you. A question just

9 for clarification. When the people that you're -- you're

10 talking about, the specific population you're talking about

11 ride the bus, is it, or is it MEO services?

12 REVEREND VALENTINE: It's the public -- I'm talking

13 only about the public -- Maui Bus system, the public system.

14 COUNCILMEMBER BAISA: Okay.

15 REVEREND VALENTINE: The MEO services are an

16 entirely different operation.

17 COUNCILMEMBER BAISA: Okay.

18 REVEREND VALENTINE: And some of us ride -- utilize

19 both when we can, but, ideally, the ADA provides for us. They

20 have access to public transportation, which is what we're

21 talking about, just the public transit.

22 COUNCILMEMBER BAISA: Okay. Just want to be sure.

23 The -- When you use the service, is it a situation where you

24 have an appointment and you're picked up specifically, or are

25 you getting on the general bus with everybody else?


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1 REVEREND VALENTINE: It's the paratransit operation,

2 which is by appointment. You call in as late as the day

3 before, schedule your itinerary for the next day or whenever,

4 and then they take you to your appointments, your times as you

5 have scheduled the bus.

6 COUNCILMEMBER BAISA: Right. And they pick you up

7 at your home and take you where you have to go?

8 REVEREND VALENTINE: At your home or wherever, point

9 to point.

10 COUNCILMEMBER BAISA: And bring you back?

11 REVEREND VALENTINE: Yes.

12 COUNCILMEMBER BAISA: And the clarification is every

13 time you board the bus, you pay $2.

14 REVEREND VALENTINE: If you live outside of Central

15 Maui, which is Wailuku -- Wailuku and Kahului, $2. And

16 because -- and such -- As an explanation, the ADA allows for a

17 system to charge a maximum of twice the fixed -- fixed route

18 amount for a paratransit. We understand that's legal. But

19 the way our system is in Maui, it's discriminatory on those

20 who don't live in Central Maui, because in Central Maui nobody

21 pays. And even though it's -- It's misusing the law in a --

22 in a bad way, the way we see it, so that persons that --

23 I had to make my -- decide I want to do all my

24 shopping in Kahului so that I don't have to pay six or eight

25 or ten dollars to go shopping in my own community of Kihei.


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1 When I want to go shopping, I have to come to Safeway over

2 here and Foodland or whatever because I don't have to pay $2

3 every time I get on the bus.

4 COUNCILMEMBER BAISA: Now, if you were to shop in

5 Kihei and you live in Kihei, would you still have to pay?

6 REVEREND VALENTINE: Two dollars. Every time I get

7 on that bus, it's two bucks. No matter -- No matter where I

8 get on, it's two bucks.

9 COUNCILMEMBER BAISA: Well, this is a question that

10 we will address with the Department of Transportation when

11 they come. They haven't come yet. But we will discuss it

12 with them. Thank you.

13 REVEREND VALENTINE: What's -- What is fair is just

14 charge us the $1 that the fixed-route -- the fixed-route

15 people pay. I mean, that's fair. I -- You know, it should be

16 a fee. I mean, there should be a fee, but the $1 is fine for

17 now.

18 COUNCILMEMBER BAISA: Thank you. Thank you very

19 much, Reverend.

20 REVEREND VALENTINE: Yes. Thank you for listening.


22 Members, any more questions for the testifier?

23 Member Medeiros.

24 COUNCILMEMBER MEDEIROS: Mahalo, Mr. Chairman.

25 Reverend Valentine, just for clarification, so


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1 people with disabilities in a wheelchair like yourself --

2 REVEREND VALENTINE: Yes, sir.

3 COUNCILMEMBER MEDEIROS: -- that ride in Central

4 Maui don't pay anything at all?

5 REVEREND VALENTINE: Nothing. Zero. If they -- If

6 they use paratransit, it's no -- no charge.

7 COUNCILMEMBER MEDEIROS: Okay. But outside of

8 Central Maui --

9 Reverend Valentine: Outside of Central Maui, $2.

10 COUNCILMEMBER MEDEIROS: -- $2 each time.

11 Reverend Valentine. If I was -- If you lived in

12 Makawao and I wanted to come visit you, if one side crossed

13 that County -- that boundary line from Kahului, it's $2 to get

14 to Makawao. Or if I'm going to Paia, it's going to be $4.

15 COUNCILMEMBER MEDEIROS: Okay. Thank you for your

16 information on this.

17 REVEREND VALENTINE: Yes, sir.


19 COUNCILMEMBER MEDEIROS: Mahalo, Mr. Chair.

20 CHAIR PONTANILLA: There any more questions for the

21 testifier? Seeing none -- By the way, thank you for showing

22 up in Kihei. I know it was a very long night.

23 REVEREND VALENTINE: . (inaudible). .

24 CHAIR PONTANILLA: And thank you for being here this

25 morning to provide your public testimony. So, again, thank


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1 you very much.

2 REVEREND VALENTINE: Yes, sir. Thank you.

3 CHAIR PONTANILLA: Next testifier is Solange --

4 Solange Alzamoria. Sorry about the mispronunciation.

5 MS. ALZAMORIA: Good morning and thank you for

6 having us or having me. My name is Solange Alzamoria and I'm

7 one of the nursing instructors from Maui Community College.

8 And I'm here to speak on behalf of the nursing program and the

9 dental program. The -- First I want to thank you for all your

10 support, both in the present and also in the past. And just

11 continue to encourage the Council to continue to support us in

12 the nursing program.

13 Being that nursing in general has increased over

14 the -- the years and will continue to increase, especially

15 here in Maui, for two reasons: One is as the -- the average

16 life span is -- will be increasing about 24 percent by the

17 year 2015, especially within the County of Maui. And, also,

18 with the expansion of Maui Memorial Hospital and now the new

19 hospital that will be structured in West Maui, there will be a

20 great need for nurses in all levels. And so in order to care

21 for our individuals, we need to educate our nurses in a -- in

22 a manner that's -- that will provide the best care.

23 So with that, our -- our program has not only

24 increased in number of applicants, but it -- even though we've

25 doubled our program, we still have a waiting list. So you can


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1 see that nursing is a great -- a great profession to get into.

2 A lot of -- a lot of individuals are either changing jobs,

3 changing professions -- I mean, I know myself, my -- friends

4 of mine have either been in the business world and decided to

5 be a nurse because they see the benefits of it.

6 As well as the average retirement age is 70 for

7 nurses, nurses now with all the avenues that the nursing

8 profession does have, they tend to come out of the hospital

9 staff nurse and become administrators or college educators or

10 so on and so forth. So in -- within that average is around in

11 the mid 40s to 50. So you can see that nursing is well --

12 just a well needed profession to keep going.

13 So thank you for having me. Any questions?

14 CHAIR PONTANILLA: Thank you. Just a comment. I

15 was reading a magazine saying that nurses are -- or entering

16 into the medical field is one profession that is really

17 stable.

18 MS. ALZAMORIA: Yes.

19 CHAIR PONTANILLA: And I know that MCC provide

20 nursing support to our community and, you know, you're, you

21 know, one of the mainstay in trying to provide work force

22 development here in Maui County. So thank you for that.

23 MS. ALZAMORIA: Thank you.

24 CHAIR PONTANILLA: Member Baisa.

25 COUNCILMEMBER BAISA: Thank you, Chair.


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1 You know, it's kind of interesting how they say

2 everything that's new is old. When I graduated from high

3 school 50 years ago, my mother made me go to nursing school.

4 She said, "You'll always have a job."

5 MS. ALZAMORIA: Uh-huh.

6 COUNCILMEMBER BAISA: She made my sister go, too.


8 COUNCILMEMBER BAISA: Unfortunately, you know, we

9 didn't -- My sister stayed in the profession and I strayed

10 after a few years. But nothing's changed. We still need

11 nurses. And we're going to need them more than ever because

12 all of us are getting older and we're going to be sicker and

13 somebody has got to take care of us. So congratulations.

14 Thank you for what you folks are doing, because we'll be

15 benefiting soon. Thank you.

16 MS. ALZAMORIA: You're welcome.


18 Member Molina?

19 COUNCILMEMBER MOLINA: Thank you, Chair.

20 Good morning, Solange. Thank you for your testimony

21 this morning.


23 COUNCILMEMBER MOLINA: Currently how many students

24 are in the program and how long -- what's the duration of

25 the -- for, I guess, nurses getting their -- you start with,


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1 is it, an RN to get that degree? That's, what, a two-year --

2 MS. ALZAMORIA: Actually, that's a great question.

3 We -- It is the associate's degree that they would graduate

4 from, but we just -- I'm drawing a blank on the -- on the

5 actual word. We now were given the go ahead to start with a

6 new statewide curriculum. We'll be will be a four-year

7 college degree, which nurses will graduate with the bachelor's

8 degree. So we will start with that program in the fall of

9 2011. And so the RN's that have graduated, they can

10 re-register to be able to obtain a bachelor's degree.

11 COUNCILMEMBER MOLINA: And the numbers are

12 increasing as far as students wanting to get into the program?

13 MS. ALZAMORIA: Yes, they are increasing.

14 COUNCILMEMBER MOLINA: Okay. Great. It's good to

15 hear.


17 COUNCILMEMBER MOLINA: Thank you.

18 Thank you, Chair.

19 CHAIR PONTANILLA: Member Baisa?

20 COUNCILMEMBER BAISA: One more quick question. Can

21 you tell us what the starting pay is nowadays for a nurse with

22 a bachelor's, more or less?

23 MS. ALZAMORIA: The starting pay with a bachelor's

24 on island here in Maui I believe is 28 to 30 an hour. In Oahu

25 is about 40. In the mainland is about 32 to 38.


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1 COUNCILMEMBER BAISA: Well, that's a very good wage,

2 you know, considering -- comparatively, it's a good wage. I

3 don't think we ever pay nurses enough. But thank you.


5 CHAIR PONTANILLA: Member Kaho'ohalahala.

6 COUNCILMEMBER KAHO'OHALAHALA: Hi. Can you tell me,

7 then, what -- what does the funding that the County provides

8 for in the program, where does it go to? What is the funding

9 used for?

10 MS. ALZAMORIA: Our funding, the funding from the

11 County, it goes to the dental program for rent, for rent for

12 Maui -- the -- for the supplies. It goes for the supplies.

13 It goes for scholarships, if need be. It goes to two faculty

14 members that are currently grant -- working under the grants.

15 And also goes to our technology point person, which is Eric

16 Henderson.

17 COUNCILMEMBER KAHO'OHALAHALA: Okay. So it pays for

18 salaries and --

19 MS. ALZAMORIA: It pays for salaries.

20 COUNCILMEMBER KAHO'OHALAHALA: For rent.

21 MS. ALZAMORIA: For rent and supplies.

22 COUNCILMEMBER KAHO'OHALAHALA: And supplies.


24 COUNCILMEMBER KAHO'OHALAHALA: Okay. And when

25 you're saying that you're going to increase to a four-year


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1 degree program --


3 COUNCILMEMBER KAHO'OHALAHALA: -- then how is that

4 supported within the -- the UH or MCC system? And what part

5 of our funding will -- will support that?

6 MS. ALZAMORIA: Oh, good question. As far as how

7 it's going to support the four year, once again, it's from the

8 increased number of individuals that are wanting to be in the

9 nursing profession. And we've take -- have gotten -- We have

10 taken in the feedback from the community, especially the

11 nurses, of desiring to have a four-year bachelor's degree. So

12 by those numbers, that would help.

13 As far as the amount or the percentage from the

14 County and how much it will go into that program, I'm

15 uncertain at this time, but we can certainly give you the

16 information via e-mail, if that's possible.

17 COUNCILMEMBER KAHO'OHALAHALA: Yeah. I just would

18 like to know what would be the -- you know, the cost share in

19 a -- in a program that's increasing and where the County puts

20 its -- its monies and what it supports, you know, in the

21 program all together, so --


23 COUNCILMEMBER KAHO'OHALAHALA: Thank you.




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1 Members, any more questions?

2 I just have one more question. From the number of

3 students that go to the nursing program, how many of them are

4 from Maui County? What percentage are from Maui County?

5 MS. ALZAMORIA: The majority from Maui County, if I

6 had to place a number, is about 70 percent to 75 percent.

7 As -- When they graduate, I would say about -- statistically,

8 three go to Oahu and about one to two go to the mainland and

9 the rest will stay here from long term to the hospital setting

10 and now.



13 Seeing none, thank you for being here this morning.


15 CHAIR PONTANILLA: Susan Campbell.

16 MS. CAMPBELL: Good morning, Council Members. I'm

17 really pleased to be here. My name is Susan Campbell and I am

18 the newest board member on the Maui Food Technology Center.

19 And just a little bit about me. I have lived here on Maui for

20 just about four years and started my new business, which is a

21 food production business. And I started it with the Maui --

22 with the help of the Maui County Business Center.

23 I also in the '90s authored a book on getting

24 healthier food in schools and have been -- traveled around the

25 country, including Hawaii, did a month-long tour here to


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1 inspire nutritional education and eating -- to more inspire a

2 more local diet. So I've just been all about food for a long

3 time.

4 So I'm very pleased to be on the new board. I'm the

5 newest member. It's not a new board. But basically I just

6 want to really give thanks for your support and give you just

7 a brief outline of what we've accomplished. And we have a

8 full food lab now up and running. And we have a food

9 scientist on board, who is Eric. And Eric will speak with

10 you, also.

11 And we've done a lot of outreach to the community.

12 And I'm -- I'm really excited about it because I'm really

13 understanding that a local food supply and a local food

14 production is vitally important to the island of Maui. And we

15 are the only food technology center here on the island. And

16 we're realizing now with a lot of our outreach how much

17 interest there is and how many people are very interested in

18 creating new food products. And we can see that we can play a

19 pivotal role working with Maui Economic Development Board and

20 Maui County Business and MCC, who have all already given much

21 support to us. And continue to help these local farmers, food

22 producers, entrepreneurs and people to create some of the

23 products that they want to create.

24 We've -- We're on our way, which -- Well, I think in

25 May will be our first seminar series that we're going to be


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1 putting on for -- with the Maui County Business Center. And

2 we've collected many people in the business sector, the

3 farming sector, food safety, health science together to put on

4 a series of lunch box specials to bring the population in to

5 see what is -- what is really involved in creating a food

6 product from farm to table.

7 So I'm just here to say thank you very much for your

8 support and we -- we hope to have continued support so we can

9 reach our goals of self-sustainability, which is -- is really

10 what we want to do. So thank you very much.


12 Members, any questions for the testifier? Seeing

13 none, thank you.

14 MS. CAMPBELL: Okay. Thank you.

15 CHAIR PONTANILLA: The last testifier this morning

16 that has signed up prior to the meeting is Eric Wilson.

17 Is there anyone out in the gallery that would like

18 to provide public testimony? Please come up forward and sign

19 up.

20 MR. WILSON: Hi. I'm Eric Wilson and I'm the food

21 science -- food scientist for the Maui Food Technology Center.

22 And Susan did a pretty good job explaining about what we do,

23 but I just wanted to kind of shed some light on how we're

24 starting to grow. I got here in October and since then we've

25 had a few clients and our client base is steadily growing.


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1 We are working with Bob to develop products for him.

2 We've been doing nutritional labels. We were recently at the

3 Maui Ag. Fest and we had a very large interest from a number

4 of people. And, hopefully, we're going to get a lot of

5 feedback from that. And I think that we're really starting to

6 grow as a company. And we really appreciate your support and

7 that I think with your continued support we can continue to

8 grow. That's it.


10 Members, any questions for the testifier?

11 I just have one. Do you participate in the swap

12 meet on the weekends?

13 MR. WILSON: We don't participate. We sometimes go

14 and, you know, do some, you know, firsthand marketing, pass

15 out our -- our literature to sellers there. And, you know,

16 make them aware of ways that we can help them out. But we

17 don't have a booth or anything, no.


19 Members, any questions for the testifier?

20 COUNCILMEMBER KAHO'OHALAHALA: Yeah. Just a quick

21 one, Chair.

22 CHAIR PONTANILLA: Member Kaho'ohalahala. I'll call

23 you Sol from now on . . (chuckled) . .

24 COUNCILMEMBER KAHO'OHALAHALA: I'll give you lessons

25 after this . (chuckled) .


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1 CHAIR PONTANILLA: Okay.

2 COUNCILMEMBER KAHO'OHALAHALA: Eric, just explain

3 real briefly what is it that you do.

4 Mr. Wilson: What do I do?

5 COUNCILMEMBER KAHO'OHALAHALA: Well, what does the

6 Maui Food Technology Center do?

7 MR. WILSON: Maui Food Technology Center, we're like

8 a nonprofit organization and our goal is, number one, to

9 develop value-added products using locally grown ingredients,

10 stuff, food items grown on Maui or within the Maui County or

11 even the State of Hawaii, you know. From, you know, macadamia

12 nuts, pineapple, anything that is grown here. And it's a very

13 diverse crop -- crops, as you know.

14 And then -- But our second goal is also since we

15 don't actually produce anything ourselves, we're trying to

16 bring together Maui growers and Maui food producers and really

17 help Maui become a more sustainable food community.

18 COUNCILMEMBER KAHO'OHALAHALA: So you provide

19 support to the growers locally --

20 MR. WILSON: Yeah.

21 COUNCILMEMBER KAHO'OHALAHALA: -- to find other

22 products or develop other products?

23 MR. WILSON: Right. Well, they would come to us and

24 say, you know, we have a -- a, you know, a food product we'd

25 like to develop and we can help them with the food safety


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1 aspects, you know, there's a lot of scientific aspects in

2 terms of pH, water activity, things like that that need to be

3 addressed to ensure the food is safe. And we can also help

4 them with product development, tweaking their recipe. And

5 it's really helping -- helping them get on their feet in terms

6 of building a small business for their food that they can sell

7 as a value-added product at the swap meet or, you know,

8 eventually in stores or whatever.

9 COUNCILMEMBER KAHO'OHALAHALA: Okay. Now, is there

10 a cost to the -- the individual entity that seeks your

11 service?

12 MR. WILSON: Yes, there is. We charge $75 an hour

13 for the services. And then if they want nutritional labeling,

14 we have a sliding scale depending on how many -- how many

15 labels they're looking for. The first label would be $250,

16 which is really a very good deal if you look at how much it

17 costs to get a nutritional label that's ready to go on a

18 package. Other ways -- Other places -- To get it from

19 Honolulu, it costs around at least $600, so -- Mainland

20 comparable. So it's a pretty good deal. It still costs

21 money, but I think it's still to the benefit of Maui.

22 COUNCILMEMBER KAHO'OHALAHALA: Okay. And then do

23 you provide -- You said you're a nonprofit?

24 MR. WILSON: Yes.

25 COUNCILMEMBER KAHO'OHALAHALA: Do you provide any


BF 04/07/09

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1 grants or other kinds of support to farmers so that they might

2 get an added support from your organization?

3 MR. WILSON: I'm not sure. I can find out for you

4 from my board. They handle more of that aspect. I'm trying

5 to more deal with straight the customers and stuff.

6 COUNCILMEMBER KAHO'OHALAHALA: Okay. Thank you.

7 MR. WILSON: No problem.



10 Member Mateo?

11 VICE-CHAIR MATEO: Chairman, thank you. Chairman, I

12 guess the question would be for you. This particular

13 nonprofit, are you aware of whether or not we have on file

14 copies of their financials in terms of not only the County

15 requested fund, but what their funding sources are and how

16 they have generated their -- their funding in terms of funds

17 they were able to generate?

18 CHAIR PONTANILLA: I don't think I received anything

19 for this fiscal year, upcoming fiscal year, but we may have

20 had -- received probably a year, two years ago in regards to

21 this particular program. When they first started, I know they

22 provided this Council with the financials and their funding

23 source before they started.

24 And you're located on Market Street, am I right?

25 MR. WILSON: Yes.


BF 04/07/09

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1 CHAIR PONTANILLA: Yeah.

2 VICE-CHAIR MATEO: Okay. Thank you, Chairman.

3 Good morning. Would you be able to provide us

4 information on your financials in terms of what your funding

5 sources are and how -- how the County funds have generated

6 additional funds for -- for your organization so we get a

7 better understanding of the entity financially.

8 MR. WILSON: Again, I can get that from my board for

9 you. Like I said, I don't necessarily deal with the grant

10 stuff as much. I do more the -- the business side of it. But

11 I can get that from my board. I'm not really sure about that,

12 but, yeah, I can get that from them.

13 VICE-CHAIR MATEO: Can you, please? Thank you.

14 MR. WILSON: Yeah.

15 VICE-CHAIR MATEO: Thank you, Chairman.



18 MR. WILSON: Oh. We would like to know when you

19 would want that by?

20 VICE-CHAIR MATEO: Wednesday.

21 MR. WILSON: Wednesday?

22 CHAIR PONTANILLA: We're going to be reviewing the

23 grants next Monday --

24 MR. WILSON: Next Monday.

25 CHAIR PONTANILLA: -- here in these Chambers. If


BF 04/07/09

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1 you could provide us that information by next Monday --

2 MR. WILSON: Okay.

3 CHAIR PONTANILLA: -- that would be good. We start

4 our meeting at 9 o'clock and then we'll complete, hopefully,

5 before 8:00 p.m. that evening. So if you can get that

6 information to us by Monday of next week.

7 MR. WILSON: Definitely.


9 Any more questions, Members? Seeing none, thank you

10 for --

11 MR. WILSON: Thanks.

12 CHAIR PONTANILLA: -- providing us with your

13 testimony.

14 At this time the Chair would like to recognize the

15 presence of Member Johnson. Good morning.

16 COUNCILMEMBER JOHNSON: Good morning.

17 CHAIR PONTANILLA: Is there anyone out there that

18 would like to provide public testimony at this time that

19 haven't signed up yet? If not, without any objections,

20 Members, the Chair would like to close public testimony.

21 COUNCIL MEMBERS: No objections.

22 ...END OF PUBLIC TESTIMONY...


24 Again, this morning we do have the Public Works

25 Department with us for their review of their 2010 Fiscal Year


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1 Budget. And, Members, you can find it on your proposed bill

2 on -- starting on page 10, and the Program Budget starting on

3 page 19-11 -- one, I'm sorry, 19-1, and on the Budget Details,

4 page 17-1. Also, this morning the Budget Director provided us

5 with some handouts in regards to different programs for the

6 Department.

7 And at this time I would like to call on the

8 Director to provide us with opening comments. Mr. Pablo?

9 MR. PABLO: Thank you, Chair Pontanilla. And good

10 morning, Members of the Budget and Finance Committee.

11 We distributed this morning a ten-page summary of

12 the Department of Public Works. And as we have with the other

13 departments, we've tried to provide an executive summary on

14 the first page of the entire department, and that should be on

15 page 1. And you'll see that the Department of Public Works

16 receives funding from the General Fund and it also receives

17 funding from the Highway Fund.

18 Under the General Fund, the Department has four

19 programs: Administration, Engineering, Special Maintenance

20 and Development Services Administration. Their budget for

21 Fiscal Year 2010 is 8.4 million, which is down 557,000 from

22 the 8.9 million budget they had in Fiscal Year '09. This

23 represents a decrease of a minus 6.2 percent.

24 The Highway Fund has four programs. It has an

25 Administration, a second program is Road, Bridges, Drainage


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1 Maintenance Program, a program for Traffic Management and the

2 last program is the Garage Services. On the following pages

3 of 2 to 5 we summarize each of the general program programs.

4 And from pages 6 to 10 each page summarizes the Highway Fund

5 programs.

6 The Department is not requesting for any additional

7 personnel for Fiscal Year 2010. They do have a request for

8 equipment of about 1.6 million primarily for the Road, Bridge

9 and Drainage Maintenance Highway Fund.

10 The Department of Public Works has 36 capital

11 improvement projects. We'll be covering that later as we go

12 through the programs. In those 36 capital improvement

13 projects there is one project which we have revised and we

14 have provided copies of that to you. And this is the -- this

15 is the Lahaina Watershed Flood Control. It was a recent topic

16 for your Council meeting. And the Department will explain

17 what the changes are for this year. We are increasing their

18 funding in 2010 for the Lahaina Watershed Flood Control. Part

19 of that funding is Federal grants.

20 With that as an overview, I'll pass it over to

21 Director Milton Arakawa of the Department of Public Works.

22 Thank you.


24 Mr. Arakawa, if you can provide opening comments

25 before we go to the different programs of your Department.


BF 04/07/09

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1 Mr. Arakawa?

2 MR. ARAKAWA: Thank you, Mr. Chair. And we thank

3 you for the opportunity to present our proposed Fiscal Year

4 2010 Budget for the Department of Public Works.

5 And, basically, in -- in keeping with the austere

6 economic times, the operating budget for the Department is

7 also very restrained. As Mr. Pablo mentioned, if you can look

8 at the financial summary on page 19-2 of your Program Budget,

9 we are actually requesting what is -- represents a 6.2 percent

10 decrease of monies from the General Fund in Fiscal Year 2010

11 if you compare that amount to the amount appropriated in

12 Fiscal Year '09.

13 Similarly, the Highway Fund programs are requesting

14 a decrease of 1.6 percent from -- in Fiscal Year '10 compared

15 to Fiscal Year '09. Likewise, the -- there's also a Building

16 Permit Revolving Fund that is under our Department, and we are

17 proposing a decrease of 12.2 percent from what was

18 appropriated in Fiscal Year '09.

19 And as Mr. Pablo mentioned, we are not requesting

20 any expansion positions and our equivalent personnel position

21 count stands at 271.2 positions.

22 We have, however, tried to emphasize our capital

23 improvement project portion of our budget. And our intent is

24 that this will, hopefully, help our sagging construction

25 industry. And our hope is that we can also stretch our dollar


BF 04/07/09

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1 to gain more project than we have in past years. Our total

2 Fiscal Year '10 CIP budget for the Department of Public Works

3 is approximately $72 million.

4 UNIDENTIFIED SPEAKER: Gees.

5 MR. ARAKAWA: And this is basically double the

6 Fiscal Year '9 -- '09 CIP budget, which was approximately 36

7 million.

8 The significant increase in Fiscal Year '10 CIP is

9 due to anticipated increases in Federal funding. We are

10 anticipating 57.7 million in Federal funding in Fiscal Year

11 '10, and this compares to 9.6 million in Federal funds

12 budgeted for Fiscal Year '9. This has enabled a net decrease

13 in the amount of County funds and bond funds devoted to CIP.

14 The Fiscal Year '10 Budget proposes $10.41 million in County

15 funds and 4.35 million in bond funds. And this compares to

16 Fiscal Year '09 figures of 15.217 million in County funds and

17 9.05 million in bond funds.

18 So basically with that introduction, Mr. Chair, I

19 can go over the details for the various programs of the

20 Department.

21 CHAIR PONTANILLA: Thank you, Mr. Arakawa, for those

22 comments in regards to your Department.

23 Members, we're going to start off with the

24 Administration Program. And, again, like the previous

25 meetings, we'll take A, B, C account. And then for every


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1 program that the Department has -- As the director said, we've

2 got four programs in the General Fund area and four programs

3 in the Highway Fund area. So we'll go through the General

4 Fund area.

5 At this time the Chair would like to call on Mr.

6 Molina. Do you have any question on the A account?

7 COUNCILMEMBER MOLINA: Thank you, Mr. Chairman.

8 Just one quick question on the -- in the Program

9 Budget under Accomplishments for calendar year 2008. The last

10 bullet on page 19-6 -- We just had Civil Defense here

11 yesterday and, Mr. Arakawa, according to what's stated here

12 with regards to your Department's accomplishments in the

13 Administration Program, it says, "Worked with the Civil

14 Defense Department to get staff qualified for emergency

15 response." So -- And, you know, we just heard from Civil

16 Defense yesterday and they've got a -- presented a very lean

17 budget to us yesterday.

18 Can you comment on what this accomplishment is all

19 about? Give us a little bit more detail.

20 MR. ARAKAWA: We've worked with the Civil Defense

21 Department basically -- basically to get additional training

22 for our staff in the event of any emergencies that may occur.

23 So these are a series of, basically, classes, online classes

24 that we've had our staff, basically, take to try to prepare

25 for emergencies. There are also these mock exercises that


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1 come up from time to time as well. We also participate in

2 those as well, too.

3 COUNCILMEMBER MOLINA: Okay. So you mentioned

4 online, then. So very little hands on, then?

5 MR. ARAKAWA: Our online --

6 COUNCILMEMBER MOLINA: Or exercises.

7 MR. ARAKAWA: Online exercises, of course, are done

8 on the computer, but there are like the mock exercises as

9 well.

10 COUNCILMEMBER MOLINA: Okay. Well, I hope they're

11 prepared. Thank you.


13 CHAIR PONTANILLA: Thank you, Mr. Molina.

14 Member Baisa?

15 COUNCILMEMBER BAISA: Thank you very much. That's

16 enlightening. I'm looking at the -- if I'm correct, on 17-3,

17 which has the salaries for the Department Administration, and

18 I notice that there's a deletion of a Safety Specialist. And

19 we've been talking about this as we look at every department.

20 We're kind of concerned about being a little lean in that

21 area. Can you comment?

22 MR. ARAKAWA: Sure. Council Member Baisa, the

23 Safety Specialist was originally assigned to the PW Admin.

24 area, but this position has been transferred to our Highways

25 Division. So it's actually in the Highways Division


BF 04/07/09

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1 Administration Section now. And the position is filled by a

2 person and they're actually doing this -- their safety

3 specialist work.

4 COUNCILMEMBER BAISA: Good. So we didn't lose the

5 services, we just moved it?

6 MR. ARAKAWA: Yes.

7 COUNCILMEMBER BAISA: Okay. Thank you.


9 Member Johnson?

10 COUNCILMEMBER JOHNSON: Yes. Mr. Arakawa, do we

11 have any vacancies or are there any people on leave right now

12 in this area?

13 MR. ARAKAWA: No.

14 COUNCILMEMBER JOHNSON: Okay. So everything is

15 fully staffed and you're up and running?

16 MR. ARAKAWA: Yes.

17 COUNCILMEMBER JOHNSON: Okay. And any of these

18 people specialize in accessing or overseeing any of the monies

19 that will be coming in from the stimulus?

20 MR. ARAKAWA: No. Those are primarily -- will be

21 primarily handled by the divisions, primarily the Engineering

22 Division.

23 COUNCILMEMBER JOHNSON: Okay. And -- and so they

24 would be overseeing any of the funds coming through that area

25 and then compliance?


BF 04/07/09

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1 MR. ARAKAWA: Yes.

2 COUNCILMEMBER JOHNSON: Okay. Thank you.

3 CHAIR PONTANILLA: Thank you, Member Johnson.

4 Members, for your information, this is the area that

5 we ask questions, also, on the A account under Goals and

6 Objectives. Just a reminder.

7 Member Kaho'ohalahala?

8 COUNCILMEMBER KAHO'OHALAHALA: Thank you, Chair.

9 Director, I wanted to go to your -- your Goals and

10 Objectives on 19-6. And under your -- your goals, I'm looking

11 at your second goal: "To work with Personnel to meet the

12 Department's standards and complete them in a -- in a timely

13 manner." Can you explain what that is?

14 MR. ARAKAWA: Councilmember Kaho'ohalahala, we -- as

15 part of the Public Works Admin. Section, we have an

16 Administrative Officer and the Personnel Clerk. Basically,

17 these two individuals take care of all the personnel-related

18 matters for the whole Department and they are responsible for

19 compliance with any personnel-related laws or policies or

20 rules. And these are the people that actually consult, I

21 guess, with the Department of Personnel Services to make sure

22 that we are, you know, meeting all the standards that we need

23 to meet and have them completed in a timely manner. So,

24 basically, it's just working with the Personnel Services

25 Department making sure that we're in compliance.


BF 04/07/09

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1 COUNCILMEMBER KAHO'OHALAHALA: Okay. So in your

2 Administrative Program, then, you have a person specifically

3 responsible for the personnel matters within your -- your

4 Department?

5 MR. ARAKAWA: That's correct.

6 COUNCILMEMBER KAHO'OHALAHALA: Okay. All right.

7 Because yesterday we had the Department of Personnel Services

8 and we went through that Department to try and understand what

9 it is that was, you know, causing a lot of delays in terms of

10 just hiring people. And then what becomes now an added, I

11 guess, item here, Chair, is that now within your own

12 Department you have personnel staff that's supposed to be

13 working at making sure that all of your -- your personnel

14 requirements are. . . So how does -- how does that integrate

15 now with the Department of Personnel Services? Are we -- are

16 we duplicating stuff? Are you doing stuff that the Department

17 of Personnel Services is not doing? So can you help me to

18 understand where -- where this lies in terms of both -- two

19 different departments that deal with personnel?

20 MR. ARAKAWA: Sure. Basically, the Department of

21 Personnel Services provides us the framework or the rules from

22 which we have to operate, but the actual implementation lies

23 with the department. For instance, in the hiring of

24 personnel. For instance, you know, our Administrative Officer

25 in the Department makes sure that the interviews are done


BF 04/07/09

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1 correctly and fairly to all the -- the applicants. They

2 ensure that the grading process is all done fairly and -- and

3 accurately in accordance with DPS standards.

4 If there are any grievances that come up with regard

5 to any of our practices, the Administrative Officer in the

6 Department oversees those. If there are investigations that

7 need to be done, the Administrative Officer also, you know,

8 does those as well. So this is a hands-on type of position as

9 opposed to DPS, which basically provides us the framework and

10 the advice in which we have to do our work.

11 COUNCILMEMBER KAHO'OHALAHALA: Okay. So Department

12 of Personnel, you said, provide the framework, but you do the

13 hands-on part of the -- the personnel interviewing and the --

14 any complaints that come directly through your personnel

15 staff, then. How does that now -- I'm just trying to

16 understand where the -- the hang-up is, you know, between --

17 DPS posts a position for your Department. Are they also

18 involved in the interviewing for those positions?

19 MR. ARAKAWA: Generally not. We -- we have

20 generally our own interview panel for all of our positions.

21 COUNCILMEMBER KAHO'OHALAHALA: And then for DPS to

22 finally make that available so that you can actually an

23 interview, are you providing any information to them for that

24 specific position?

25 MR. ARAKAWA: DPS does the advertising for the


BF 04/07/09

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1 various positions and they provide us the list of eligible --

2 eligibles for the position. Once we receive the list, then we

3 will do the interviews and, basically, grade the possible

4 applicants and provide our selection up to DPS.

5 COUNCILMEMBER KAHO'OHALAHALA: Now, are you involved

6 in -- in re-describing positions within your -- your

7 Department?

8 MR. ARAKAWA: We -- we occasionally do our

9 re-descriptions. And for those, we have to work

10 collaboratively with DPS.

11 COUNCILMEMBER KAHO'OHALAHALA: So if you know that a

12 position now would be changed from what it was originally

13 described as, then you would work now with DPS to make those

14 changes? So it's not them that are involved in making those

15 changes?

16 MR. ARAKAWA: Well, they will have to review it.

17 And my understanding of what DPS does is, you know -- And I

18 can certainly appreciate their position, because their

19 position descriptions need to be consistent with similar type

20 positions in the other counties and the State. So they're

21 looking at it from a broader perspective than what the

22 Department is.

23 COUNCILMEMBER KAHO'OHALAHALA: So the personnel that

24 you have in your -- your Administration that's called

25 Administrative Departmental Personnel Clerk, is that the staff


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1 that would be working with DPS?

2 MR. ARAKAWA: No. It's primarily the Administrative

3 Officer that would do that.

4 COUNCILMEMBER KAHO'OHALAHALA: The Administrative

5 Officer would be working with them to do that. Okay.

6 Okay. If I can move down to the second goal, it

7 says, "Communicate information concerning the Department's

8 issues to the public in a clear and concise manner." Can you

9 tell me, then, what are some of those kinds of concerns that

10 you're describing here? This is an objective of your

11 Department. Or a goal, I guess.

12 MR. ARAKAWA: We -- Basically, in the Director's

13 office we have a -- a number of, of course, phone calls that

14 come in just asking for information, whether it's to -- just

15 to direct people to the correct place to get the information

16 or to give the information ourselves. Occasionally we need to

17 go out and meet with people who have concerns. We do site

18 inspections sometimes upon request from Council Members. We

19 would go out and meet with the members of the public on any

20 concerns they may have. We also attend public meetings upon

21 request on specific projects as it may come up.

22 COUNCILMEMBER KAHO'OHALAHALA: Okay. So that that's

23 a goal to get information and issues to the public, and you're

24 saying that some of that request will actually be at the

25 Council's request. Okay.


BF 04/07/09

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1 Then when you get to your objectives, then, I'm

2 trying to -- to make sure that I understand the clear

3 connection between your goals, your objectives and your

4 performance measures. Okay? Where in your objectives, then,

5 are you going to show some measure of -- of attaining that

6 goal?

7 MR. ARAKAWA: I suppose it's like just work with

8 staff to clarify existing regulations and to examine

9 modifications to regulations to improve service to the public.

10 That's one way to do it.

11 COUNCILMEMBER KAHO'OHALAHALA: Okay. And then if

12 you go down to the Performance Measures, then, which would now

13 kind of demonstrate how the objectives are being met, is it

14 just the number of public meetings, then, that's -- would --

15 would suffice to -- for the objective and the goal?


17 COUNCILMEMBER KAHO'OHALAHALA: Okay. And I guess

18 what I would be -- you know, short of understanding what those

19 issues may be, then the only way that we can measure a

20 performance is just by the number of meetings that you may be

21 conducting, then?


23 COUNCILMEMBER KAHO'OHALAHALA: Okay. You know, I

24 just -- And in the Performance Measure that says,

25 "Administrative costs as a percentage of total Department


BF 04/07/09

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1 budget." So, basically, you're saying that you're less than

2 a -- than one --

3 MR. ARAKAWA: Less than 1 percent.

4 COUNCILMEMBER KAHO'OHALAHALA: -- percent?

5 MR. ARAKAWA: Yes.

6 COUNCILMEMBER KAHO'OHALAHALA: Okay. And so the

7 Administrative goal would be just to keep that at that level,

8 then?

9 MR. ARAKAWA: Yes.

10 COUNCILMEMBER KAHO'OHALAHALA: Okay. I guess, you

11 know, I'm trying to understand how all your goals, objectives

12 and performance measures connect in this -- this kind of

13 budget format so that we might have the benefit of knowing how

14 you're attaining those goals with the cost that's being

15 assigned to your Administration Program, so -- And right now

16 the only way I will know is by the -- the number of meetings

17 that -- that you conduct and then -- I don't know how -- how

18 else, you know.

19 So if I went to six meetings, then, I would be

20 exceeding my goal, then? But it doesn't explain, really, what

21 the -- what the measures are within that, so -- I guess it's

22 so -- so broad and general that sometimes, to me, in some

23 cases the performance measures do not even meet some of the

24 objectives, and the objectives don't even connect to the goals

25 of the Department.


BF 04/07/09

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1 So I'm trying to get a clear understanding at least

2 within this Department, this program, Director, you know, how

3 it all aligns and -- And then if it was a little bit more --

4 more clear, it might -- rather than just broad and general, it

5 will help me to understand how -- how we are actually meeting

6 the kinds of performances that we say that we are trying to

7 meet, so -- So what -- what I cannot understand right here is

8 just -- just a number of meetings as performance, you know,

9 and I don't know how that now is going to help me to measure

10 any of the objectives or the goals of the Department, you

11 know, so.

12 Okay. Thank you, Chair.


14 Member Medeiros?


16 Director Arakawa, I think -- Going to 17-3 under

17 your Administration, yeah, and you talked about the

18 Administrative Officer and the slight raise or increase in

19 salary, that is due to a step movement, or what is the raise

20 due to for Administrative Officer?

21 MR. ARAKAWA: You can look at the -- at the

22 footnotes at the bottom. It's basically an adjustment to the

23 salary amount because it was stated erroneously in the Fiscal

24 Year '09 Budget.

25 COUNCILMEMBER MEDEIROS: Okay. So is that position


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1 an appointed or civil service position?

2 MR. ARAKAWA: This is a civil service position.

3 COUNCILMEMBER MEDEIROS: In the Administration, how

4 many positions are civil service and how many are appointed?

5 MR. ARAKAWA: The -- There are six positions in PW

6 Admin. and three are appointed positions and three are civil

7 service positions. So the only appointed positions are the

8 Director, Deputy Director and the Private Secretary.

9 COUNCILMEMBER MEDEIROS: And what was the third one?

10 MR. ARAKAWA: The Private Secretary.

11 COUNCILMEMBER MEDEIROS: I see. Okay. Thank you.

12 And under the Administration, of course, all the

13 different divisions -- And I know that Public Works -- the

14 divisions got reduced when we started the Environmental

15 Management Department. So how many division remain in Public

16 Works?

17 MR. ARAKAWA: There are three divisions in Public

18 Works.

19 COUNCILMEMBER MEDEIROS: Three divisions.


21 COUNCILMEMBER MEDEIROS: And what is the largest

22 division?

23 MR. ARAKAWA: The largest division is the Highways

24 Division.

25 COUNCILMEMBER MEDEIROS: Highways Division. Okay.


BF 04/07/09

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1 And going to the page 19-6 of the Budget Proposal,

2 under Accomplishments for Calendar Year 2008, "Assisted our

3 Engineering Division with mitigating measures for natural

4 disasters." Was one of the natural disasters the earthquake

5 damage to Piilani Highway in the Kaupo area?

6 MR. ARAKAWA: Yes. We helped with that project.

7 Yes.

8 COUNCILMEMBER MEDEIROS: Okay. And give me an

9 example of what is mitigating measures as far as

10 Administration assisting the Engineering Division.

11 MR. ARAKAWA: In that one we just helped with trying

12 to expedite the project to construction. So that the

13 construction project itself basically tried to mitigate the --

14 the damage caused by the earthquake.

15 COUNCILMEMBER MEDEIROS: And would that have

16 included working with FEMA?

17 MR. ARAKAWA: We did some work with FEMA. Yes.

18 COUNCILMEMBER MEDEIROS: Okay. All right. Thank

19 you, Director.

20 Mahalo, Mr. Chairman.


22 Mr. Nishiki?

23 COUNCILMEMBER NISHIKI: No.

24 CHAIR PONTANILLA: Mr. Mateo?

25 VICE-CHAIR MATEO: Chairman, thank you very much.


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1 Mr. Arakawa, just to follow up on -- on your EP

2 count, you indicated 271.2 as your total EP. That includes

3 those positions that are still vacant?

4 MR. ARAKAWA: Yes.

5 VICE-CHAIR MATEO: And those positions that are

6 still vacant, in some of them -- the ones that we see on our

7 sheet from the Department, we're looking at vacancies from

8 2004, 2005, 2006, 2008. Mr. Director, do you really need

9 these positions?

10 MR. ARAKAWA: Yes, we do.

11 VICE-CHAIR MATEO: And why aren't they filled at

12 this particular point in time?

13 MR. ARAKAWA: We can go over the specific

14 circumstances of each one as they come up or -- I don't know

15 if -- Mr. Chair, I don't know if you want to go over them now

16 or --

17 VICE-CHAIR MATEO: Maybe you can just respond to us,

18 because some of these positions, Mr. Director, there is a

19 little notation that comes as "no request to fill," "no

20 request for lists," a good number of these things comes with

21 re-descriptions with no indication as to what they're

22 re-described to and a justification for the need to

23 re-describe. When these positions was approved there was --

24 they were based on the need to fill them as it was submitted

25 to us. There also is a large number of internal promotions


BF 04/07/09

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1 since 2008 that still, apparently, remains -- remains idle.

2 Mr. Director, the only reason I'm asking for you to

3 provide some kind of a response at a later date is because if

4 these positions are not filled, Mr. Director, I do not see the

5 need for these positions to continue and we should, by all

6 means, get them off the books and provide us with a cost

7 savings in these directions.

8 MR. ARAKAWA: Okay.

9 VICE-CHAIR MATEO: Times are hard, Mr. Director.

10 MR. ARAKAWA: No. I just understand --

11 VICE-CHAIR MATEO: So you need to fill them or lose

12 them.

13 Mr. Chairman, at this particular point I'm ready to

14 move on to Operations where more questions exist.

15 CHAIR PONTANILLA: As far as the vacancies, Mr.

16 Arakawa, we'll get to the programs where all of these

17 vacancies are noted.

18 So, Members, that concludes the salaries and wages,

19 which is the A account for Administrative Program. But before

20 I go into that, I need some clarification regarding

21 Department -- Departmental Personnel Clerk. You know, knowing

22 the number of employees that you have, what you just explained

23 that the personnel clerk is basically to look after those

24 records for your personnel in the -- in the total Department,

25 for the total Department?


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1 MR. ARAKAWA: Mr. Chair, that's correct. The

2 Personnel Clerk does take care of the records for the entire

3 Department.


5 Okay. We go to the B account, which is Operations

6 on the Administration Program. Member --

7 COUNCILMEMBER KAHO'OHALAHALA: Chair, I just have

8 one question before you leave this.

9 CHAIR PONTANILLA: Sure. Go ahead, Mr.

10 Kaho'ohalahala.

11 COUNCILMEMBER KAHO'OHALAHALA: In what you provided

12 us as your summary updated from Budget Director, your EP count

13 is seven here, but in the Details you have only six. And I

14 understand what you explained in the Details that you

15 transferred one position, but in this summary update you have

16 still seven positions, so . .

17 CHAIR PONTANILLA: Yeah. Budget Director, if you

18 can explain.

19 MR. PABLO: That's correct. It actually should --

20 should read six positions.

21 COUNCILMEMBER KAHO'OHALAHALA: It should be six,

22 then?

23 MR. PABLO: That's correct.

24 CHAIR PONTANILLA: Yeah. When you look at the total

25 program both Administration with the General Fund and Highway


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1 Fund, it equates to the number that is available to the

2 Department. So typo.

3 Okay. B account. Member Mateo?

4 VICE-CHAIR MATEO: Thank you.

5 CHAIR PONTANILLA: 17-7.

6 UNIDENTIFIED SPEAKERS: 4.

7 CHAIR PONTANILLA: 4.

8 VICE-CHAIR MATEO: Mr. Director, in order for you to

9 have reached that 16-percent cut that the Department was asked

10 to consider in preparing this budget, can you -- can you tell

11 us how you came up with that 16-percent reduction?

12 MR. ARAKAWA: Councilmember Mateo, we were asked to

13 do 10 percent --

14 VICE-CHAIR MATEO: Ten percent.

15 MR. ARAKAWA: -- reduction from what was approved in

16 Fiscal Year '09. So we basically asked our operational staff

17 to come up with a proposal from the ground up. And in some

18 cases it was simply not -- not possible without a severe cut

19 in services to achieve the 10 percent, but in many cases we

20 did achieve the 10-percent cut.

21 VICE-CHAIR MATEO: One of -- one of that reductions

22 in order for you to meet the challenge in reducing was in the

23 elimination of projects that was approved by -- by this body

24 or for -- I don't know how to say it nicely, so I'm going to

25 pass it.


BF 04/07/09

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1 CHAIR PONTANILLA: Chair Mateo, you're asking the 16

2 percent for the total Department or just particular -- this

3 particular program?

4 VICE-CHAIR MATEO: For the program itself.

5 CHAIR PONTANILLA: Okay. As you know, there's two

6 areas of funding: General Fund, Highway Fund. There's eight

7 programs total. And your 16 percent -- 10 percent that Mr.

8 Arakawa is talking about is for the total Department. And

9 you're going to see some fluctuation between the different

10 programs up and down in regards to their requirements to come

11 out with the ten percent, so --

12 VICE-CHAIR MATEO: Yeah. No, thank you. And I

13 guess I'll wait until we get to the Highway area so I can ask

14 those questions that I think -- I think are a little more

15 relevant at this point, because that's where a good amount of

16 the -- the monies and projects are, Chairman. Thank you.

17 I'll pass.


19 Mr. Nishiki.


21 CHAIR PONTANILLA: Mr. Medeiros?


23 Director, on the Budget Details 17-4 and under

24 Services and under Sub-object Code 6132, Professional

25 Services, help me understand that in 2008 it was about $2,800;


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1 then 2009 the request was for 15,000; and then now it's

2 decreased by 8,000 and the asking in 2010 is 7,000. What --

3 what happened that it went from 15 to 7? Is it a reduction in

4 professional services that you utilize?

5 MR. ARAKAWA: Professional services, especially in

6 the -- the PW Admin. area, can be quite variable depending on,

7 you know, what comes up during the year. And, you know,

8 basically 2,700 or 15,000 or 7,000, it's basically for very

9 minor kinds of professional services that may be contracted.

10 In the past we've tried to assist with some of --

11 some of Engineering's projects, for instance, or some of

12 Highways' projects by contracting some very minor kinds of

13 professional services. But it varies from year to year and it

14 kind of depends on the extent of help we want to -- I don't

15 know --

16 COUNCILMEMBER MEDEIROS: So is that a difficult

17 sub-object code to project for? Because, you know, from 2,800

18 to 15,000, then down to 7,000.

19 MR. ARAKAWA: Yeah, it is. It is. In years past,

20 that category has been as high as around $30,000, but it's

21 been -- slowly been cut down over -- over time.

22 COUNCILMEMBER MEDEIROS: Okay. And so -- And you

23 said that sometimes it's used to assist Engineering, which is

24 another program. But I assume Engineering also has the same

25 sub-object code for professional services; right?


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1 MR. ARAKAWA: They have their own professional

2 services.

3 COUNCILMEMBER MEDEIROS: Okay.

4 MR. ARAKAWA: That's correct. And that's probably

5 why it was cut down to where it is. So it's basically very,

6 very minor types of professional services that we can afford

7 at this level.

8 COUNCILMEMBER MEDEIROS: Right. Okay. And then

9 going further down that same page under Other Costs,

10 Sub-object Code 6240, Retirement and Service Awards, an

11 increase of $2,000. We just had DPS here and I asked about

12 that, because they increased their amount. And they said

13 previously the departments were providing the retirement and

14 service awards, but DPS is now providing it. So do you folks

15 still provide service -- retirement service awards besides

16 DPS?

17 MR. ARAKAWA: We've been doing it for a number of

18 years already.

19 COUNCILMEMBER MEDEIROS: How interesting. Because

20 the Director from DPS said that they provide it now and that's

21 why they asked for an increase, and the departments would not.

22 So I think we just need some clarification from DPS to that,

23 because their budget was lower in the previous year because

24 they said the departments provided it. But they increased it

25 in 2010 because they said they're going to provide it again.


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1 So we're not sure what's going on on this particular

2 sub-object code, but we'll try and see.

3 Mr. Chairman, can we get some clarification from

4 DPS --

5 CHAIR PONTANILLA: Yes, we could.

6 COUNCILMEMBER MEDEIROS: -- on that.

7 CHAIR PONTANILLA: As far as the, you know,

8 clarifying these service awards. I don't know if the

9 department have their own service awards, you know, the

10 different departments. We may see all departments with

11 service awards, yeah.

12 COUNCILMEMBER MEDEIROS: Okay. Yeah.

13 CHAIR PONTANILLA: And I do know that the County has

14 one major service awards that they, I guess, recognize the

15 employees of this county --

16 COUNCILMEMBER MEDEIROS: Right.

17 CHAIR PONTANILLA: -- on an annual basis, so --


19 CHAIR PONTANILLA: We can find out, though.

20 COUNCILMEMBER MEDEIROS: Because, yeah, DPS did say

21 they were going to be providing the retirement and service

22 awards for all the County -- for all the departments.

23 CHAIR PONTANILLA: All the departments.

24 COUNCILMEMBER MEDEIROS: Yeah. So just some

25 clarification.


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3 Member Kaho'ohalahala.

4 COUNCILMEMBER KAHO'OHALAHALA: No questions.

5 CHAIR PONTANILLA: Member Johnson.

6 COUNCILMEMBER JOHNSON: No questions.

7 CHAIR PONTANILLA: Member Baisa.

8 COUNCILMEMBER BAISA: No questions.

9 CHAIR PONTANILLA: Member Molina.

10 COUNCILMEMBER MOLINA: No questions.

11 CHAIR PONTANILLA: Yeah. Chair would just like to

12 make the comment in regards to -- and all of you note --

13 notice that, you know, there's a lot of reduction in

14 operations by the Department as far as expansion on equipment,

15 very few. And when you look at the salaries and wages, again,

16 they tried to keep it at a level of this existing fiscal year

17 budget. And I just want to say -- comment on this year,

18 because I -- you know, not to, you know, side with the

19 Administration, but, you know, when -- when it comes to

20 reducing your overall County budget and, you know, one of the

21 statements that was made previously, it's, you know, this

22 County will not reduce manpower or even furlough equipment --

23 employees. So, you know, I laugh because I feel for these

24 guys, you know, that they need to maintain the employee count

25 as well as ensuring that there's no furlough for this County.


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1 So, you know, with that, I just wanted to provide

2 you that comment in regards to probably the difficulty in

3 trying to -- you know, we always ask the question, you know,

4 will this hurt your operations? I'm certainly some of them

5 will be hurt, but how much I really don't know. But, again,

6 you know, the task to not reduce the workers for this County

7 or even furloughing employees is a very hard task for anybody

8 to accomplish. So I thought I'd just put my two cents on that

9 one there.

10 So, Members, we'll go into equipment. And there's

11 no requirement, so if you have any questions on the A, B, C

12 account, if you can provide it to this Chairman, and then I'll

13 get that information to the Department for some response.

14 Members, we'll take a short break, five minutes, so

15 we'll reconvene at 11:20. So we'll be in recess 'til 11:20.

16 (Gavel.)

17 RECESS: 11:15 a.m.

18 RECONVENE: 11:28 a.m.

19 CHAIR PONTANILLA: (Gavel.) The Budget and Finance

20 Committee meeting is now reconvened. Thank you, Members, for

21 allowing the Chair to call a recess.

22 The second program that we're going to be reviewing

23 is the Engineering Program. Members, if you can turn to page

24 19-8 of the Program and 17-5 of the Details. And then we'll

25 start with the A account.


BF 04/07/09

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1 Member Molina?

2 COUNCILMEMBER MOLINA: Thank you very much, Chair.

3 Question for the Department regarding the vacancies.

4 I note you have a vacancy for a Civil Engineer III and it

5 states -- This document is attached to your letter, Mr.

6 Chairman, the March 20th letter.


8 COUNCILMEMBER MOLINA: Listing of Vacancies. Civil

9 Engineer III pending re-description by Department. And then,

10 also, another position that's pending re-description by the

11 Department, re-described, Engineer 8-1. Can you give us an

12 explanation why the Department wants to re-describe these

13 positions, these vacancies?

14 MR. YAMASHITA: Okay. Councilmember Molina, on the

15 Civil Engineer III, we had initially tried to recruit for it;

16 however, we weren't successful in getting a qualified

17 applicant. So because there is a need for a higher level

18 civil engineer within our Division, we were -- we had wanted

19 to try to upgrade that position to a Civil Engineer V. Right

20 now we have a Civil Engineer VI and a Civil Engineer IV in our

21 Construction Section, and we want to create more mobility for

22 the -- the lower level engineers to move up to the --

23 eventually the Civil Engineer VI level. Right now because

24 there's -- there wasn't a C V position within the Construction

25 Section, that would have been a problem.


BF 04/07/09

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1 However, we had been running to problems trying to

2 get that Civil Engineer V reallocation completed, so we

3 recently made a decision to go ahead and request for another

4 list for -- as a C III and keep it as what it originally is

5 described at.

6 COUNCILMEMBER MOLINA: Okay.

7 MR. YAMASHITA: And, also, we're finding that there

8 are a lot of, well, engineers that's been laid off in the

9 private sector, so we don't feel that there would -- there's

10 going to be a problem recruiting for the C III position at

11 this time.

12 COUNCILMEMBER MOLINA: Okay. And I know that you

13 have roughly seven vacancies and, you know, you mentioned with

14 regards -- which was going to be my next question with state

15 of the economy right now and the private sector with layoffs.

16 So you now have a number of qualified people applying for

17 these vacancies at this time, or are you still having a

18 problem with, you know -- For example, you have here a vacancy

19 for Land Surveyor I, Engineering Aide II, Engineering Drafting

20 Aide IV, Land Surveyor II. Do you now have applicants for

21 these positions?

22 MR. YAMASHITA: You know --

23 COUNCILMEMBER MOLINA: And some I know you're

24 waiting for responses from Personnel, right?

25 MR. YAMASHITA: Yes. And -- and let me go down the


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1 list and I can explain each position, because it varies among

2 positions.

3 COUNCILMEMBER MOLINA: And -- and, Mr. Chair, I'm

4 asking this question in relation to the stimulus monies that

5 we're getting, because, you know, what the Department is

6 requesting in terms of work, I mean, we're going to need the

7 personnel in order to get these jobs done. And if we don't

8 get the jobs done, we lose the money, Mr. Chairman. So I

9 think, you know, it's absolutely critical that we get these

10 vacancies filled, because I'm -- I'm deathly afraid if we

11 don't get the jobs done, there goes that money and aloha oe,

12 and the fingers are going to be pointed at -- at us or

13 everybody, you know. We're all going down the toilet. Okay.

14 I'm sorry, Mr. .

15 MR. YAMASHITA: I'll go --

16 CHAIR PONTANILLA: No. Cary, if you can take it

17 from the first, go right through --

18 MR. YAMASHITA: Okay.

19 CHAIR PONTANILLA: -- for all of the so-called

20 vacancies that are identified on this sheet starting with the

21 Land Surveyor I. Give us . .

22 MR. YAMASHITA: Okay. The Land Surveyor I, we

23 recently hired someone, so that position is filled.


25 MR. YAMASHITA: Engineering Aide II, right now -- It


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1 was recently vacated the ending . . . towards the ending part

2 of last year. However, that position and the Engineering Aide

3 I okay -- on the Engineering Aide I, back when it was

4 originally vacated, we did recruit for it and we did actually

5 have someone hired, but they declined, so -- And we were

6 unsuccess -- unsuccessful filling it or -- or getting enough

7 applicants. And like about a year and a half ago we decided

8 to reallocate the position to a higher position, hoping that

9 we can entice more applicants. And so that position, the

10 Engineering Aide I, is currently being re-described to an

11 Engineering Aide III. And we're pending review from -- by

12 DPS.

13 Therefore, we didn't want to actually commit to

14 recruiting the Engineering Aide II at this time until the

15 Engineering Aide III is established. Because we didn't want

16 to bring someone in at a lower level and -- and that person

17 could have been qualified as an Engineering Aide III, so --

18 And those two positions are part of our survey crew. And

19 right now we're doing our survey work with the use of

20 consultants, so -- So that's the status of the Engineering

21 Aide I and the Engineering Aide II. So, yeah, as soon as we

22 get the approval on the Engineering Aide III upgrade, we're

23 going to hire -- well, we're going to request to fill the

24 Engineering Aide II.

25 On the Civil Engineer III, it was as I briefly


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1 described, it's in the Construction Section.

2 The Engineering Drafting Aide IV, that position was

3 recently vacated through retirement and that was at the end of

4 last year. We're doing -- we're working on a re-description

5 of that position. Due to a change in the work environment,

6 less drafting work due to a technology engineers are doing a

7 lot of the engineer -- I mean, the drafting through the

8 modernized software we have available. So that position we're

9 looking to re-describe and -- and downgrade to -- to fit a

10 position that fills our needs as far as other types of work

11 that have been added to our Division.

12 The Land Surveyor II, we recently -- there was just

13 one person on the list and we did interview, like, about a --

14 two months ago. However, we were going to be requesting for

15 more names through DPS. So, yeah, because it was just that

16 one applicant and we wanted to see if there were more

17 qualified applicants out there.

18 COUNCILMEMBER MOLINA: So the holdup is with DPS for

19 that position, then?

20 MR. YAMASHITA: No.

21 COUNCILMEMBER MOLINA: And . .

22 MR. YAMASHITA: We still haven't given them .

23 COUNCILMEMBER MOLINA: Okay. Because I see it here,

24 it says here, January 29th, '09, pending response, you know, I

25 guess from -- would that be from DPS?


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1 MR. YAMASHITA: That is our response to the --

2 COUNCILMEMBER MOLINA: Oh, your response.

3 MR. YAMASHITA: -- to the interview of that one

4 applicant.


6 MR. YAMASHITA: Yes.

7 COUNCILMEMBER MOLINA: Okay. That's -- that's all I

8 have for now on this, Mr. Chairman.

9 Thank you, Mr. Yamashita.

10 MR. YAMASHITA: Oh. There's one more position.


12 MR. YAMASHITA: A Construction Inspector II.

13 COUNCILMEMBER MOLINA: Uh-huh.

14 MR. YAMASHITA: And that -- that position we're also

15 requesting for a re-description to a lower level Technician

16 position.

17 COUNCILMEMBER MOLINA: No other questions. Thank

18 you.

19 Thank you, Mr. Chair.

20 CHAIR PONTANILLA: Thank you, Mr. Molina.

21 Got a question on this re-description. Because we

22 had DPS over here yesterday and part of their performance

23 measures was to fulfill meeting -- you know, fulfilling the

24 vacancies, and one of the things that sometimes hampered the

25 Department is this re-description. And I know you guys work


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1 with the Department in -- in trying to re-describe the

2 particular position, but it seems like there's no priority

3 that's placed to get these re-descriptions identified so that,

4 you know, we can go out and fill these vacancies. So, you

5 know, when you look at the dates, it seems like there's no

6 timeline when -- when you really need it. And, you know,

7 Member Mateo has indicated earlier that, you know, if it does

8 take this long and you're working okay, then maybe we don't

9 need the -- the position. So can you explain why it takes so

10 long for both of you, both Departments to re-describe their

11 position?

12 MR. YAMASHITA: We have been submitting requests

13 for -- for several -- well, for example, for that Construction

14 Inspector II position, we initially submitted a revised

15 position description and we had thought that we found a

16 position while searching references within the State

17 government or the City and County of Honolulu. And,

18 apparently, after DPS does the review, they had -- they found

19 that the -- it doesn't match the class specifications or -- or

20 it doesn't fit the -- the intent of the position as they

21 interpret it.

22 So we've gone back and then we try to find another

23 position and we -- again, we try to resubmit it. So there are

24 several iterations within just one position, so it does take

25 time. It takes several months between reviews and . .


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1 However, you know, we try to seek positions that, you know, it

2 needs. We don't develop the positions descriptions based on

3 the class specs. We do it for our goal -- for our goals

4 and -- and so we can accomplish our work efficiently.


6 MR. YAMASHITA: So -- But the need is there and --

7 and the -- you know, whether we're accomplishing the work with

8 less manpower, we have people working out of class. And --

9 and we've had to do it because the work needed to be done.

10 And -- and that's why if you go back, our premium pay has been

11 on the high side, because of the overtime and -- and re --

12 reallo- -- temporary assignments that we've been using.

13 CHAIR PONTANILLA: Yeah. And -- and, you know,

14 that's part of the reason -- any time that you re --

15 re-describe -- not re-describe, but reassign someone to a

16 higher level, then somebody else got to do that particular

17 person's work. And, you know, I know how long it takes to

18 hire someone, so in the meantime, what happens is that you

19 reassign -- somebody got to do that work, so premium time is

20 allocated to do that work.

21 So, yeah, my whole contention is that these

22 positions, vacant positions got to be filled on a timely

23 basis. And if it -- if it's not, then, you know, it's going

24 to hurt the Department one way or the other. Yeah? Either

25 through premium time or over the length it takes to bring in


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1 that particular person. But, again, I don't know if there's

2 any timeline in regards to how soon you need to fill it so

3 that the Department production and efficiency isn't

4 jeopardized. That's got to be considered. That's all I've

5 got for now.

6 Member Baisa?

7 COUNCILMEMBER BAISA: Chair, that just ties into the

8 question I asked yesterday that I really didn't get an answer

9 to, and that was when we were looking at the goals and

10 objectives and measures for the Personnel Department, I

11 mentioned that I thought their goal of 50 and 60 percent for

12 these kinds of accomplishments might, you know, need to be

13 raised a little bit more. Obviously, you may not make it, but

14 I think you ought to raise the -- you know, the bar so that

15 you try harder to reach.

16 And I think the question that we didn't ask and

17 wasn't answered was if they're going to meet their timetable

18 50 or 60 percent of the time, what about the rest of it?

19 There's no time limit. We could fill the position in six

20 months, one year, two years, three years. We have some of

21 these from -- that go way, way back. So I think that's the

22 missing piece of information, is: Is there any other goal

23 besides that -- that days that they had set in that goal?

24 Otherwise, it goes on forever.

25 But, anyway, that's not the question I was going to


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1 ask. I notice on this sheet for the Engineering Division,

2 there's an interesting thing. Most of the time when we have

3 an adjustment, it's going up because it was part of a year and

4 now it's a full year or we're promoting somebody or whatever.

5 But in two cases --

6 And this is hard to follow. I wish next time when

7 we make budgets we would put lines on them because when you're

8 looking at it, it's very difficult to follow. I already made

9 one mistake because of it.

10 But, anyway, PW 0549, SR 22 C, Right-of-Way Agent

11 IV. It's going from 58,440 to 45,576. And then there's

12 another one down below, Construction Inspector I going from 58

13 to 49, more or less, round figures. So what -- what is that

14 about?

15 CHAIR PONTANILLA: Department?

16 MR. YAMASHITA: Councilmember Baisa, apparently,

17 the -- the down -- well, the reduction is based on a step down

18 grade. Apparently that the step that was originally noted was

19 for the -- the higher level, probably the -- an L step. And

20 the person that was recently hired was -- was brought in at

21 a -- at the B, B step, so, therefore, that -- the difference

22 in the salary amounts. And -- and it's the same for both of

23 the positions, the Construction Inspector I as well.

24 COUNCILMEMBER BAISA: So these are relatively new

25 people?


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1 MR. YAMASHITA: Exactly.

2 COUNCILMEMBER BAISA: Okay. Thank you very much.

3 CHAIR PONTANILLA: Thank you, Member Baisa.

4 Member Johnson?

5 COUNCILMEMBER JOHNSON: No.

6 CHAIR PONTANILLA: Member Kaho'ohalahala?


8 I'm looking at the 19-8 on the Program under your

9 Engineering Program. So under your goals, 1, your first goal

10 says, "To formulate programs and provide improvements to

11 County facilities under the department's jurisdiction which

12 meet accepted standards for facility management." Do you have

13 a -- a specific list of this?

14 MR. YAMASHITA: Well, that refers to our Building

15 Maintenance Program, and we do have -- well, we do have a list

16 of responsibilities and goals for up -- upgrading

17 infrastructure for the -- whatever buildings we've been --

18 we're maintaining.

19 COUNCILMEMBER KAHO'OHALAHALA: Okay. So . .

20 MR. YAMASHITA: So . .

21 COUNCILMEMBER KAHO'OHALAHALA: In terms of your

22 goals, then, you will be working off of a list?

23 MR. YAMASHITA: Yes. And we've actually had a --

24 some funding to acquire a consultant to do our building

25 maintenance oversight. And we're in the process of getting


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1 that bids out -- I mean, proposal out for bids within the next

2 couple of weeks. So we do -- The program now is going to be

3 taken over by a building -- building maintenance consultant.

4 COUNCILMEMBER KAHO'OHALAHALA: So you're going to be

5 contracting this -- this goal out, then?


7 COUNCILMEMBER KAHO'OHALAHALA: Okay. And then the

8 contract would list the -- specifically all of these, these

9 goals that your Department is -- is seeking to achieve?

10 MR. YAMASHITA: Well, it lists items that the

11 consultant would be responsible for as far as elevator,

12 air-conditioning maintenance programs, leaks and, you know,

13 everything that's associated with the maintenance of -- of the

14 three buildings within this footprint.

15 COUNCILMEMBER KAHO'OHALAHALA: Okay. When you move

16 to the second goal for your program, it says, "Complete

17 planning design implementation of draining master plans." How

18 many draining master plans do you have?

19 MR. YAMASHITA: We have one for each region. We

20 have the Kahului Drainage Master Plan, West Maui Master Plan,

21 we have a Lanai Master Plan, and we're working on the South

22 Maui region as a master plan. And, basically, those are the

23 master plans we have developed.

24 COUNCILMEMBER KAHO'OHALAHALA: So how many are

25 completed, then?


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1 MR. YAMASHITA: We have the Kahului, which is a very

2 old plan that needs to be updated, but we do have a master --

3 drainage master plan here for Kahului District. West Maui has

4 just been completed, which we hope to implement some of the

5 phases. We have a Lanai Drainage Master Plan that was

6 completed about a year ago. And we're looking into getting

7 started on the South Maui Drainage Master Plan.

8 COUNCILMEMBER KAHO'OHALAHALA: So South Maui doesn't

9 have one?

10 MR. YAMASHITA: Not right now.

11 COUNCILMEMBER KAHO'OHALAHALA: Okay. And would that

12 be it, then, in terms of drainage master plans?

13 MR. YAMASHITA: We'll also need to start on the

14 Molokai Drainage Master Plan, also. And although we did do

15 some drainage improvements to Kaunakakai Stream, we still need

16 to implement or -- or get into draft form the Molokai Drainage

17 Master Plan.

18 COUNCILMEMBER KAHO'OHALAHALA: Okay. So right now

19 one, two, three master plans are completed and you're working

20 on implementation of those plans?

21 MR. YAMASHITA: That is correct.

22 COUNCILMEMBER KAHO'OHALAHALA: Okay. And then you

23 have two more that you are proposing to -- to complete in this

24 next fiscal year, then?

25 MR. YAMASHITA: It -- it'll take a lot longer than


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1 that. Yeah. Just the study alone, it takes time. Yeah.

2 COUNCILMEMBER KAHO'OHALAHALA: Okay. I -- Because

3 I'm just looking at how -- what your goals are. If you

4 have -- you have three already completed, but then you have

5 South Maui and you said Molokai that's not. So is it your

6 goal, then, to -- to seek to put in place the South Maui and

7 the Molokai?


9 COUNCILMEMBER KAHO'OHALAHALA: Okay. Now, in your

10 performance measures, then, how will we measure this?

11 MR. YAMASHITA: It will be under the -- the first

12 bullet point, "Increase the number of County roads and bridges

13 which meet or exceed applicable -- applicable standards for

14 safety, accessibility and maintenance." So drainage

15 improvements would fall under that, also. And the percentages

16 is like a -- the 20 percent is based on an increase in

17 efficiency over the previous year.

18 COUNCILMEMBER KAHO'OHALAHALA: So 20 percent over

19 the previous year. So '08 was 20 percent and you're saying

20 this current fiscal year is 20 percent?

21 MR. YAMASHITA: No. In a way, the 20 percent was 20

22 percent more over '07 accomplishments.

23 COUNCILMEMBER KAHO'OHALAHALA: Okay. So in your

24 performance, all you're seeking to do is 20 percent better

25 than the previous fiscal year?


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2 COUNCILMEMBER KAHO'OHALAHALA: And how do you -- how

3 do we measure that? How do we --

4 MR. YAMASHITA: By the amount of projects we put

5 out, by the amount of money spent, and -- We try our best to

6 put numbers to it, but it's difficult to -- to actually --

7 like, say, if we spend 1 million on drainage projects in '07,

8 we expect to spend 1.2 million in '08 and 20 percent greater

9 the next year, and that's our goal. And it all depends on the

10 appropriations we get through the budget process and . .

11 COUNCILMEMBER KAHO'OHALAHALA: So your -- so your

12 performance measure is a dollar amount?

13 MR. YAMASHITA: No. In this one it is based on not

14 only projects, but master planning and -- and any type of work

15 that goes into drainage or highway infrastructure

16 improvements.

17 COUNCILMEMBER KAHO'OHALAHALA: Okay. I'm just

18 trying to understand --


20 COUNCILMEMBER KAHO'OHALAHALA: -- how it all

21 ties in. Again, I'm trying to look at what it is you say

22 you're going to --

23 MR. YAMASHITA: Uh-huh.

24 COUNCILMEMBER KAHO'OHALAHALA: -- put as your goal.

25 And how you're going to achieve them and how you're going to


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1 measure that achievement.

2 MR. YAMASHITA: I think a better measure are our

3 line items -- well, are bullet points as you go further down

4 the list. And -- and those are -- are hard numbers that you

5 can follow.

6 COUNCILMEMBER KAHO'OHALAHALA: Okay. So in terms of

7 trying to accomplish your -- your goal of completing plan

8 design and implementation of drainage master plan, then I am

9 to look at the rest of the bullets and understand, then, how

10 you're going to attain that?

11 MR. YAMASHITA: It does cover some of it, but not

12 100 percent because when we look at increasing the safety of

13 roads and bridges within the County of Maui, it's not only

14 County-constructed projects. There's also developer related,

15 because we do -- we do provide reviews for -- technical

16 reviews for engineering design -- designs that's done on the

17 developer's side, also. So it's Countywide. And -- and these

18 bullet points that are listed below is only relating to County

19 projects, County-funded projects. But in that first line item

20 is -- is a general thing. It's just for all of the projects

21 as a whole that was done for the County of Maui.

22 COUNCILMEMBER KAHO'OHALAHALA: Okay. So ensure that

23 the -- so in your goals, then, I mean, do you -- you don't

24 delineate any of that. You're now trying to explain to

25 me . .


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1 MR. YAMASHITA: Right. It's -- it's the

2 general . .

3 COUNCILMEMBER KAHO'OHALAHALA: Okay. But it's not

4 written in your program as -- as a delineation of where your

5 work and your responsibility in your program will be versus

6 those that are outside of County, then. But you are

7 explaining, then, that you have more than just County --

8 MR. YAMASHITA: Yes. Because we provide support for

9 private developments as well.

10 COUNCILMEMBER KAHO'OHALAHALA: Maybe one of those

11 goals or objectives or performance measures should delineate

12 some of that so we know a percentage of what you are actually

13 attaining within the parameters of County's jurisdiction or

14 authority, and then that are over and above or outside. Does

15 that make sense? No?

16 MR. YAMASHITA: Under the bullet point "Plans

17 Review" would provide a number to support for private

18 developments.

19 COUNCILMEMBER KAHO'OHALAHALA: So this bullet

20 represents all private?

21 MR. YAMASHITA: Yes. What -- what we provide as far

22 as plan reviews and subdivisions reviews, yes.

23 COUNCILMEMBER KAHO'OHALAHALA: Okay. And then our

24 County's projects are not within this, then?



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1 COUNCILMEMBER KAHO'OHALAHALA: Okay.


3 CHAIR PONTANILLA: Thank you, Member Kaho'ohalahala.

4 Member Medeiros? But before I go into -- before

5 you're asked any questions, I think one of the hardest things

6 that we trying to understand -- you know, not only your

7 Department, but for all departments that have come through so

8 far is trying to understand the goals, objective and

9 measurements. You know, looking at what's on page 19-8,

10 whatever goals that you identify, I'm -- I'm just guessing

11 right now. The goals that you identify like the first one,

12 then you have an -- an objective to meet that goal. Am I

13 right?

14 And from that objective to meet that goal becomes

15 your measurements. But, you know, Member Kaho'ohalahala had

16 mentioned some of the things that -- there are certain things

17 missing in the measurements part, you know. But what you're

18 basing your measurements on, yeah.

19 I think he and I come from the same area, you know.

20 Most of us look at percentages as far as if you have like

21 2,000 permits that you need to review, you know, what percent

22 of the permits was completed or reviewed on a timely manner,

23 you know. If your objective is, say, 90 percent of all the

24 plans that come through your Department got to be done within

25 a specific time, then how much of those plans were actually


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1 reviewed and completed on that specific time, which would

2 basically -- you know, a percentage would be stricken on,

3 yeah.

4 But, anyway, Member Medeiros.


6 For the Department -- Since Member Kaho'ohalahala

7 was on the Budget Proposal book, I'll stay there for now on

8 page 19-8. And, again, under "Performance Measures," the

9 second bullet, "Reduction in Approval Time," that's approval

10 time for what? What are you reducing?

11 MR. YAMASHITA: Oh. The approval time would be for

12 construction and subdivision plan reviews. Also, for planning

13 environmental permitting documents for private developments.

14 COUNCILMEMBER MEDEIROS: Okay. And, again, yeah,

15 sometimes it's hard to understand the percentage part, yeah.

16 The next bullet, "Lane Miles," I'm especially

17 interested in resurfaced. So in a budget year you did 25

18 miles, that was it?

19 MR. YAMASHITA: No. We're projecting 25 miles --


21 MR. YAMASHITA: -- in 2000 --

22 COUNCILMEMBER MEDEIROS: Okay. In '09 we projected

23 30 and --


25 COUNCILMEMBER MEDEIROS: -- in '08 we actually


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1 achieved 16 miles.


3 COUNCILMEMBER MEDEIROS: Now, how are we doing in

4 this projection considering there's only one vendor for

5 resurfacing?

6 MR. YAMASHITA: The estimated mileage is based on

7 figures that were provided when there was only one vendor,

8 so --

9 COUNCILMEMBER MEDEIROS: I see.

10 MR. YAMASHITA: -- hopefully, you know, the 25 miles

11 is what we can accomplish this -- in 2010. As far as --

12 COUNCILMEMBER MEDEIROS: Yeah. Excuse me. But,

13 yeah, I guess it's difficult to put a figure to it, because

14 under that performance measure, it's lane miles to improve,

15 renovate or resurface. So 25 miles, there's no breakdown how

16 many we resurface, actually, yeah, because there's three

17 categories included in that bullet; to improve, renovate or

18 resurface.

19 MR. YAMASHITA: Okay. Well, that would include --

20 well, improve and renovated would take into account

21 reconstruction, also.

22 COUNCILMEMBER MEDEIROS: Oh.

23 MR. YAMASHITA: So it's -- the lane miles would --

24 would be directly related to a resurfacing segment.

25 COUNCILMEMBER MEDEIROS: Okay. And then further


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1 down under "Bridges Replaced and Renovated," your projection

2 is for one. Now, is that the one in the Hana District?

3 MR. YAMASHITA: That is correct. It's Papahawahawa

4 Bridge.

5 COUNCILMEMBER MEDEIROS: Okay. And so Paihi Bridge,

6 which is now being constructed and worked on --


8 COUNCILMEMBER MEDEIROS: -- that -- that's in this

9 current year, yeah?


11 COUNCILMEMBER MEDEIROS: Right. And just one fast

12 question on that. So the temporary bridge that was at Paihi,

13 would that be used at Papahawahawa --

14 MR. YAMASHITA: That is right.

15 COUNCILMEMBER MEDEIROS: -- as the detour?


17 COUNCILMEMBER MEDEIROS: Okay. Question on

18 performance measures continued on the next page, 19-9, Traffic

19 Signals. The projection is to install one. And can you tell

20 me how many traffic signals the County has under its

21 jurisdiction? Countywide.

22 MR. YAMASHITA: Close to 50.

23 COUNCILMEMBER MEDEIROS: (Inaudible) traffic

24 signals.

25 MR. YAMASHITA: Close to 50.


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1 COUNCILMEMBER MEDEIROS: Fifty?

2 MR. YAMASHITA: Yeah.

3 COUNCILMEMBER MEDEIROS: Okay. And that's not

4 counting where the State has jurisdiction; right?


6 COUNCILMEMBER MEDEIROS: Okay. Okay. That's all I

7 have. Thank you, Department.



10 Mr. Nishiki.

11 COUNCILMEMBER NISHIKI: Thank you.

12 I want to stay on 19-8, also, but a question on:

13 How does the Department grade roads? In other words, when do

14 you decide that a road needs to be resurfaced?

15 And following that question, are there roads that

16 need to be resurfaced, but because we don't have money or but

17 because we have just one person paving, we're falling back in

18 road repair or resurfacing?

19 MR. YAMASHITA: Councilmember Nishiki, we -- Yeah.

20 Right now we do have a pavement management software that we

21 put into effect like in middle part of last year and we had a

22 consult -- the developer of the program bring down a crew from

23 the mainland and along with our staff they went and they drove

24 all of our roadway sections on the island. And they did --

25 they did a rating and it's -- it's part of the software


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1 program. And that database is what we're following now.

2 And we can further explain it in the CIP portion of

3 the review, because we do have a -- a report that we did as

4 far as mileages that we can pave based on current AC prices.

5 So we did at least, you know, provide some kind of a --

6 information that you can look at and you'll see what it will

7 cost on an annual basis to provide a 15-year cycle -- life

8 cycle for the AC pavement or 20-year life cycle. And

9 explanation of how different methods of reconstruction or

10 resurfacing are determined based on the existing surface of

11 the roadways.

12 COUNCILMEMBER NISHIKI: Yeah. But just -- just --

13 That program may have been done, but my question is: Are we

14 back and are our roads deteriorating where we cannot keep up;

15 therefore, causing repairs to our citizens in their car having

16 to be repaired? And -- and this is something that I think all

17 of us are concerned with.


19 MR. ARAKAWA: Councilmember Nishiki, the quick

20 answer to your question is yes, we are probably falling

21 behind. And the reason is that for the last, oh, I don't

22 know, five years or so, you know, with the price of oil going

23 up, asphalt has basically risen significantly. And, you know,

24 as a result, the bids that we've gotten have been really high.

25 And so we've actually done less than actually we really need


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1 to do. So because of that backlog, we've actually fallen

2 further behind.

3 COUNCILMEMBER NISHIKI: Okay.

4 MR. ARAKAWA: So, yes, you're correct.

5 COUNCILMEMBER NISHIKI: So cost is one. Number two

6 is just one company being able to pave. So let's look at how

7 we become better. And my question is: Do we need to put more

8 money into the amount of money that you now have because of

9 the cost of whatever it is? And, two, can we look at getting

10 another contractor? And what is the reason why we are not

11 looking at getting another contractor?


13 MR. ARAKAWA: Well, basically we put our resurfacing

14 projects out to bid. And you're correct, there's only,

15 basically, one contractor on Maui that does resurfacing, one

16 major contractor. As far as the amount of money that's -- we

17 have -- Our analysis basically shows to resurface all of the

18 roads under County jurisdiction once every 15 years, you would

19 have to appropriate about $11.8 million every year. That's

20 just basically to resurface the road. Some roads we may

21 require repairs to the subbase, there may be root damage that

22 needs to be done, so it would be more expensive. But

23 minimally, if you're talking about once every 15 years, $11.8

24 million. If you're talking about once every 20 years, it's

25 $8.85 million every year that needs to be appropriated at a --


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1 at a minimum.

2 Now, we've also done other things to try to stretch

3 our dollar. We mentioned to the Council, you know, we're

4 trying to do more of our paving -- pavement preservation types

5 of projects. They're in the CIF' included as slurry sealing,

6 and this extends the life of existing County roads to

7 basically lengthen the time between major resurfacings that --

8 that are needed for particular stretches of roads.

9 We've also recently purchased some crack sealers.

10 You've seen some of those on North Kihei Road where it is

11 basically like putting a putty in the -- the cracks of the

12 road, small cracks of the road to prevent further

13 deterioration of the pavement and -- and preventing water from

14 getting into the subbase as well to prevent deterioration. So

15 those -- that's also another pavement preservation strategy.

16 The other thing we've -- we're going to be -- we're

17 going to be doing, too, is looking more into the use of

18 concrete for roads. Concrete has typically been a lot more

19 expensive and that's the reason -- the reason why we haven't

20 really done a lot of it in the past. But with the increasing

21 prices of asphalt, we're going to try it and see, you know,

22 how it works out. And the first project will probably be on

23 Kamehameha Avenue between that -- that Safeway area. So

24 there's a number of things that we're looking at.

25 COUNCILMEMBER NISHIKI: Milton, you just said that


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1 you have one contractor here. You didn't say whether you were

2 looking to get others. Are we -- is that something that is

3 not feasible or we don't have enough miles to pave or what?

4 MR. ARAKAWA: Well, there's only one contractor now.

5 It's a private contractor. We put our resurfacing jobs out to

6 bid and, you know, any resurfacing contractor statewide can

7 bid on it, but, you know, basically there's only one on Maui

8 that does the bidding.

9 One option we have talked about with the Council in

10 the past is whether or not the -- the County should be doing

11 our own resurfacing with our in-house crews. The Council did

12 appropriate some money last year to purchase some paving --

13 paving and milling machine equipment. However, unfortunately,

14 it was part of the -- the budget cuts in the last budget. But

15 we're still in the long term looking to try to increase the --

16 the County presence as far as resurfacing efforts.

17 COUNCILMEMBER NISHIKI: So the -- the Council took a

18 small step in saying we're -- and making a policy decision

19 that we may or we are going to get into that business, or is

20 it something that you need more signals from us to understand

21 that that's the direction we're headed?

22 MR. ARAKAWA: Well, again, you know, basically,

23 it's -- it's how much we can afford. I know that it was a

24 painful decision for us to -- to not purchase that equipment.

25 And I -- And, actually, the new equipment, the paving


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1 equipment, is -- is not in the budget again this year. But,

2 again, you know, if you ask us, we'd certainly like to do it,

3 but it's a question of how much we can afford to do. So if --

4 you know, if the -- from the Council policy standpoint, if you

5 feel it's important, by all means. If -- if the money is

6 appropriated for the equipment, we can certainly do more.

7 COUNCILMEMBER NISHIKI: And that cost of the

8 equipment?

9 MR. ARAKAWA: Last year it was -- we asked for about

10 $400,000.

11 COUNCILMEMBER NISHIKI: And it's not in the budget

12 this year?

13 MR. ARAKAWA: No.


15 Thank you, Mr. Chairman.


17 One fast question for the Director. Yeah, we

18 understand that there's only one company over here on Maui.

19 As far as the supply of -- of asphalt, though, who controls

20 that?

21 MR. ARAKAWA: It's that one company that has the

22 batching plant that controls the asphalt as well.

23 CHAIR PONTANILLA: Okay. For the whole state?

24 MR. ARAKAWA: No. This is just for the . .

25 CHAIR PONTANILLA: For Maui?


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1 MR. ARAKAWA: For Maui.

2 CHAIR PONTANILLA: Okay. And who controls the --

3 the material for Maui County?

4 MR. ARAKAWA: Well, there is one batching plant here

5 on Maui. They actually get their material from Oahu. I

6 believe there's only one supplier on Oahu as well for asphalt.

7 CHAIR PONTANILLA: So one asphalt company that

8 provides for the contractor here on Maui?

9 MR. ARAKAWA: Yes.

10 CHAIR PONTANILLA: Okay. Thank you.

11 Member Mateo?

12 VICE-CHAIR MATEO: Chairman, thank you very much.

13 And, Mr. Director, thank you for sharing that --

14 that additional information, because the $400,000 that you

15 said is what would take is exactly what this body appropriated

16 for the Department in the last fiscal year. And I believe

17 that was what you reference as what the Department chose to

18 cut in terms of balancing or submitting a balanced -- a sum

19 that the Administration had asked you from. So, in fact, this

20 body is trying to address the need in paving needs so we're

21 just not getting there because we are virtually fiscal years

22 behind.

23 In addition to that, we are also millions of dollars

24 encumbered in paving needs. So I think the question comes

25 back to the Department. I think the signal from the body


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1 had -- had been made in the -- in the prior fiscal years by

2 telling the Department we need to start addressing our paving

3 needs. And I think in order for us to -- to do it, I think we

4 have got to do it ourselves. And the equipment is costly, but

5 we still have something to the tune of $8 million encumbered

6 in -- in paving at this particular point. And the Department

7 asking us for an additional $4.9 million for additional paving

8 needs. And the question is: Can we do it? And the resolve

9 based on track record is no.

10 So I just don't know what we're going to do in -- in

11 continuing the -- look at the one company available to do --

12 to meet our needs, because it won't get met. It won't get

13 met. It won't get met. So, you know, I just don't know what

14 else to -- to ask other than for us to seriously come up with

15 a feasibility study so you guys can tell us what it will take

16 for us to pave our own roadways. Because we're stretched thin

17 with one company because we're virtually at their whim.

18 And the costs continue to be prohibitive, but with

19 8.9 million encumbered and with your request for in the area

20 of $4.9 million, I don't know what we're getting. And the

21 answer right now is shafted. So I think we need to be serious

22 in taking a look at us getting our job done ourselves. And

23 we've made that gesture by $400,000 appropriated in the last

24 fiscal year, and that was -- that was cut.

25 So, Chairman, I just don't know.


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1 CHAIR PONTANILLA: Thank you, Member Mateo.

2 Director, what's the possibility -- you know, Member

3 Mateo, you know, really provided the Committee with some

4 information regarding encumbrance almost to the tune of $9

5 million and, with the allotment for this year, looking at 13

6 million, the possibility rather than just go asphalt on some

7 of these projects, probably you need to identify what projects

8 that we could go with concrete and, you know, put it out to

9 bid to whoever can do concrete work in doing, you know, road

10 resurfacing for the County of Maui. Is there a possibility?

11 MR. ARAKAWA: Yes, Mr. Chair. Actually, there is

12 more than a possibility. As I mentioned, we'll be trying

13 concrete work on a portion of Kamehameha Avenue. So that

14 contract has already been awarded, actually. So work on that

15 should start, you know, fairly soon.

16 We are aware of the backlog of work that the single

17 contract -- single asphalt paving contractor has. They are

18 whittling down the work. And, yeah, you are correct, it has

19 been sort of slow, but they are slowly whittling down the

20 work. And with the downturn in the economy, hopefully, the

21 backlog will become smaller. That's all I can say on that.

22 CHAIR PONTANILLA: Yeah. Thank you. What's the

23 difference -- like, you know, you mentioned about paving Kam

24 Avenue between Puunene Avenue and Hana Highway, if we were to

25 go asphalt compared to concrete -- I know concrete lasts,


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1 what, three times longer? You know, what would be the savings

2 and -- and what would be the first cost difference between

3 concrete and asphalt? Would you know?

4 MR. ARAKAWA: Offhand, I wouldn't know. Concrete

5 generally would be more expensive than asphalt, still more

6 expensive than asphalt. Although from a life cycle cost, like

7 you said, concrete will last longer. There are some issues,

8 though, with concrete that you should be aware of. As you

9 know, it's not as versatile as asphalt because there is some

10 curing time involved. That means after the concrete is

11 basically laid, traffic cannot drive over it for a period of

12 time. So it does cause some inconvenience for motorists.

13 The other thing is that if there are -- are needs,

14 subsequent needs to do utility work, we'd have to basically

15 cut the concrete and basically redo the concrete, which is a

16 slightly different procedure from, you know, asphalt. So

17 there are some issues that we have to work out, but it's still

18 more expensive than asphalt in general.

19 CHAIR PONTANILLA: But in the long run, we'd

20 probably save the County --


22 CHAIR PONTANILLA: -- some -- Okay. Thank you.

23 Member Baisa, you had one more question?

24 COUNCILMEMBER BAISA: No. My question was asked.

25 Thank you. You asked the question I was interested in, is


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1 where we would get the asphalt from if we had our own paving

2 company.


4 COUNCILMEMBER BAISA: Yeah. Thank you.

5 CHAIR PONTANILLA: Thank you, Members. The Chair is

6 aware of the time. We're going to take our lunch break at

7 this time. We are through with the A account on

8 the Engineering Program, so we'll come back and hit the

9 Operations. And we'll return at 1:45, Members. 1:45.

10 COUNCILMEMBER BAISA: Sounds good.

11 CHAIR PONTANILLA: So this meeting is in recess 'til

12 1:45 this afternoon. (Gavel.)

13 RECESS: 12:17 p.m.

14 RECONVENE: 1:51 p.m.

15 CHAIR PONTANILLA: (Gavel.) The Budget and Finance

16 Committee meeting is now reconvened. Members, when we left

17 off we were in the -- on the Engineering Program. We

18 completed the Salaries and Wages, so now we're going to go

19 into the Operations. And if you may note, there's an

20 11-percent decrease in Operations.

21 So at this time I would like to call on Member Mateo

22 if you have any questions.

23 VICE-CHAIR MATEO: None at this time, Chairman.


25 Member Nishiki?


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2 CHAIR PONTANILLA: Member Medeiros?

3 COUNCILMEMBER MEDEIROS: I'll pass for now.




7 Go to C account, Equipment, there's $21,000 worth of

8 equipment being requested.

9 Member Mateo?

10 VICE-CHAIR MATEO: No questions.

11 CHAIR PONTANILLA: Member Nishiki?




15 This is -- we're still under Engineering, right?

16 CHAIR PONTANILLA: Yes.

17 COUNCILMEMBER MEDEIROS: Right. And, okay,

18 Equipment. The radar traffic data recorders, are those the

19 ones on the road that you put on the pavement?

20 MR. YAMASHITA: Councilmember Medeiros, those are --

21 they're mounted on the poles. It's a different type of

22 recorder. They don't have any tubes and they're pole mount --

23 pole mounted. And I -- you know, they work with -- either by

24 laser or some kind of a tracking device.

25 COUNCILMEMBER MEDEIROS: So -- so they take the


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1 count of traffic --

2 MR. YAMASHITA: Yes. The same . .

3 COUNCILMEMBER MEDEIROS: -- going by that particular

4 area?

5 MR. YAMASHITA: Right. It performs the same way as

6 a regular tube type.


8 MR. YAMASHITA: Yep.

9 COUNCILMEMBER MEDEIROS: And -- but you also have

10 tube type.


12 COUNCILMEMBER MEDEIROS: Is that because --

13 MR. YAMASHITA: In some . .

14 COUNCILMEMBER MEDEIROS: -- sometimes you need the

15 radar type?

16 MR. YAMASHITA: Yes. In some locations we don't

17 have features out there, like permanent features that we can

18 mount on to, so . .

19 COUNCILMEMBER MEDEIROS: Okay. Thank you,

20 Department.



23 Member Baisa?


25 CHAIR PONTANILLA: Member Molina?


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1 COUNCILMEMBER MOLINA: No questions, Chair.


3 That completes the Engineering Program. So if you

4 guys have any questions, send it to the Chair. We'll get

5 information back from the Department.

6 Now we're going to Operations, Special Costs.

7 Special Maintenance Program, and you can find that on 19-11 on

8 the Program and 17-9 on the Details.

9 Member Mateo.



12 Member Nishiki?



15 COUNCILMEMBER MEDEIROS: A account, right?


17 COUNCILMEMBER MEDEIROS: Okay. Department, any

18 current vacancies?

19 MR. ARAKAWA: No. There's no vacancies.

20 COUNCILMEMBER MEDEIROS: No vacancies. And no

21 expansions?

22 MR. ARAKAWA: And no expansions. That's correct.


24 Department.



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1 Member Baisa?




5 It might be an odd question to ask, but on your

6 performance measures, how do you project three cemetery

7 complaints for the fiscal year of 2010? I'm just curious.

8 How do you forecast that?

9 CHAIR PONTANILLA: Good question.

10 Department?

11 COUNCILMEMBER MOLINA: Yeah. I mean, complaints for

12 that. I mean, you had no -- no complaints in Fiscal Year '08

13 and three complaints in '09, so I'm just . .

14 MR. HASHIRO: Well, fortunately -- Excuse me.

15 Welcome, everyone. Fortunately, the residents in the cemetery

16 don't have a complaint, but the people visit them sometimes

17 do. Sometimes they complain about the sanitary conditions,

18 sometimes they complain about the toilets, you know, that kind

19 of issues.

20 COUNCILMEMBER MOLINA: And so you anticipate only

21 three complaints from the living? . . (chuckled) . .

22 MR. HASHIRO: It's . .

23 COUNCILMEMBER MOLINA: I mean, I had to ask.

24 MR. HASHIRO: Fortunately, we've been doing a good

25 job maintaining our cemeteries, so we haven't had the number


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1 of complaints.

2 COUNCILMEMBER MOLINA: Okay. All right. Thank you,

3 Mr. Hashiro.

4 Thank you, Chair. Just thought I'd ask.

5 CHAIR PONTANILLA: No. Thank you for that humor.

6 Operations, B account. Mr. Molina, if you have any

7 questions.

8 COUNCILMEMBER MOLINA: Chair, no, not on -- not on B

9 account. Thank you.


11 COUNCILMEMBER BAISA: No. No questions.


13 COUNCILMEMBER MEDEIROS: No.



16 CHAIR PONTANILLA: Member Mateo?

17 VICE-CHAIR MATEO: No.

18 CHAIR PONTANILLA: Okay. There's no equipment.

19 There's no expansion. So, Members, if you have any questions

20 or more questions, send it to the Chair and we'll get

21 information back from the Department regarding the Special

22 Maintenance Program.

23 COUNCILMEMBER MEDEIROS: Chair, just one question.


25 COUNCILMEMBER MEDEIROS: I just noticed something.


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1 I'm not sure if I'm, yeah, still in their Special Maintenance

2 Program. On the Veterans Cemeteries on Maui and Molokai, we

3 budget for that, but is there any funding received either from

4 the State or the Federal in helping with the Veterans

5 Cemeteries?

6 MR. HASHIRO: We receive a grant of about, I

7 believe, 8 grand for -- from the State Department of Defense

8 for our maintenance of cemeteries.

9 COUNCILMEMBER MEDEIROS: Okay. And is that divided

10 among Maui and Molokai?

11 MR. HASHIRO: And Lanai, yes.

12 COUNCILMEMBER MEDEIROS: And Lanai. Okay. Okay.

13 Well, that's good that we're getting something from the State.

14 Thank you.

15 Mahalo, Mr. Chair.


17 Members, any more questions regarding the Special

18 Maintenance Program?

19 If not, moving on to Development Service,

20 Administration Program. This is DSA. On page 19-13 and

21 17-17.

22 COUNCILMEMBER MEDEIROS: Okay. We're moving along

23 here, huh?

24 CHAIR PONTANILLA: Those are the questions, what --

25 it was with Engineering earlier.


BF 04/07/09

1 Member Mateo?







8 COUNCILMEMBER BAISA: No.


10 COUNCILMEMBER MOLINA: No.

11 CHAIR PONTANILLA: That's good. Thank you.

12 Go to Operations. Again, there is a 10-percent

13 change, minus 10 percent.

14 Member Molina, questions?

15 COUNCILMEMBER MOLINA: No questions on B account.


17 Member Baisa?

18 COUNCILMEMBER BAISA: No, Chair. I don't see

19 anything. Thank you.



22 CHAIR PONTANILLA: Member Nishiki.


24 CHAIR PONTANILLA: Member Mateo?



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2 Department, no expansion; right?


4 MR. ARAKAWA: That's correct. No expansions.


6 Okay. Members, that takes care of the programs

7 under the General Fund. What I would like to do now is go to

8 the grant revenue for the Department beginning on page 17-20

9 of the Budget Details.

10 And, Director, if you could take each of the grants

11 and the description and kind of explain the numbers that you

12 have regarding those grants. And the first one is the

13 "Federal Highway Administration/Intermodal Surface

14 Transportation Efficiency Act (ISTEA), Highway and other

15 Transportation Grants." And the request is for $20,900,000.

16 MR. ARAKAWA: Mr. Chair, actually, we can take the

17 first two kind of together. The Federal Highway

18 Transportation/Intermodal Surface Transportation Efficiency

19 Act, Highway and other Transportation Grants are basically

20 grants that we ask for from the Federal Highways

21 Administration. And it's also ties in with the second grant,

22 which is the Hawaii Statewide Transportation Improvement

23 Program, which is also Federal Highways Administration monies

24 that are funneled through the State Department of

25 Transportation, who administers this Statewide Transportation


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1 Improvement Program or the STIP Program for a number of

2 Federal aid roadway projects. So those are the two areas that

3 we normally tap for grant funds. Also, I should mention that

4 some American Recovery and Reinvestment Act funds are included

5 in the first category, the ISTEA category.

6 CHAIR PONTANILLA: Have we received any reinvestment

7 dollars in the first category?

8 MR. ARAKAWA: At this point we have, and it will be

9 covered in the CIP. And it may be -- more may be trickling

10 in, but at this point we have Market Street Phase II Project

11 for approximately $6 million. And we have several other

12 backup projects, resurfacing projects in South Maui and West

13 Maui for a million dollars each. And Kaholopo Bridge is also

14 a backup project for -- this is one of the Hana bridges. So

15 the total that we're looking at is about 12 from the American

16 Recovery and Reinvestment Act. But, again, I would emphasize,

17 you know, the Market Street project is for the second half of

18 the ARRA fiscal year, and the others are backup projects if

19 the initial projects on the list cannot meet the economic

20 stimulus deadlines.

21 CHAIR PONTANILLA: Thank you. And the budgets under

22 STIP, those were identified, I guess, much earlier. And do we

23 expect any money through the State from the ARRA or the

24 stimulus package?

25 MR. ARAKAWA: Actually, these two programs are --


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1 are somewhat overlapping in the sense that what happened when

2 the ARRA monies got passed, they basically used the STIP

3 framework to distribute the monies. So we still have the STIP

4 monies that would normally be distributed through the State

5 Department of Transportation, and the ARRA monies are in

6 addition to that. So we still have the normal Federal

7 appropriations through the STIP, and so there's extra monies

8 through the economic stimulus.


10 Member Mateo, on the first two items, questions on

11 those two?

12 VICE-CHAIR MATEO: Well, Chairman, maybe if the

13 Director can -- can tell us how the inclusion of just these --

14 the STIP monies and the ISTEA monies in terms of grants, what

15 that does to your Department in terms of being able to address

16 the projects that comes with these funding versus the projects

17 that your Department are already scheduling under the regular

18 CIP.


20 MR. ARAKAWA: We're basically trying to maximize the

21 amount of Federal grants that we can receive. And our intent

22 is to, you know, get the projects out to construction as soon

23 as possible.

24 VICE-CHAIR MATEO: So you don't have any problems --

25 you're anticipating moving with -- with designated projects?


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1 MR. ARAKAWA: Yes.

2 VICE-CHAIR MATEO: And your CIP's all will move or

3 progress accordingly?

4 MR. ARAKAWA: That's certainly the intent. What the

5 American Recovery and Reinvestment Act requires are some

6 compliance reports and other documentation of that nature as

7 far as number of jobs and so forth and so on.

8 Some of the projects, as we go through the CI --

9 CIP, you'll notice that we have amounts set aside for

10 construction management, and these are basically County monies

11 that we're asking for in order to help with the documentation

12 as needed for the American Recovery and Reinvestment Act.

13 Otherwise, it will fall to our staff to do that and we're just

14 going to be, basically, overburdened with documentation. So,

15 you know, that's the benefit of ARRA, but there's also some,

16 you know, requirements that we have to comply with.

17 VICE-CHAIR MATEO: Thank you.

18 Thank you, Chairman.


20 Member Nishiki?



23 COUNCILMEMBER MEDEIROS: No?


25 COUNCILMEMBER KAHO'OHALAHALA: I figured out what it


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1 was, Chair. You're saying Ko instead of Ka. Yeah.

2 CHAIR PONTANILLA: I'll go put one 0 behind that A.

3 COUNCILMEMBER KAHO'OHALAHALA: So say Ka first.

4 Chair, thank you.

5 I guess just for me, I'm just trying to understand

6 in looking at the ISTEA at 20 million -- 20.9, how much of

7 that is ARRA? Because you said it's in addition to what you

8 already usually seek for in grant money, so . .

9 MR. ARAKAWA: No. It's included in this total.

10 Right now we're looking at around, hopefully, a little over

11 $12 million in American Recovery and Reinvestment Act monies.

12 COUNCILMEMBER KAHO'OHALAHALA: So 12 million out of

13 the 20, then?


15 COUNCILMEMBER KAHO'OHALAHALA: And then the

16 remaining, what, 8 million would just be for projects that you

17 have already planned and anticipated for?

18 MR. ARAKAWA: This is -- There are STIP monies and

19 other Federal funds that we hope we can get. I mean, that's

20 basically -- that -- this is basically a projection of Federal

21 funds that we hope we can get. And some, of course, Federal

22 funds are more sure than others, but, basically, this is what

23 we hope we can get. This is our expectation, basically.

24 COUNCILMEMBER KAHO'OHALAHALA: Okay. So without the

25 ARRA funds, then, you hoped to have projected an $8 million


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1 grant?

2 MR. ARAKAWA: Yes. In the first category.

3 COUNCILMEMBER KAHO'OHALAHALA: I see. And then in

4 this second category for the STIP, is there a mix of two funds

5 there, ARRA --

6 MR. ARAKAWA: No.

7 COUNCILMEMBER KAHO'OHALAHALA: -- as well as STIP?

8 MR. ARAKAWA: No.

9 COUNCILMEMBER KAHO'OHALAHALA: So STIP monies would

10 be directly 12 million? Okay.



13 Member Baisa?

14 COUNCILMEMBER BAISA: Yeah. I just have a question.

15 And I don't know if anybody can answer it, but it's in regards

16 to this AA -- ARRA money that we're supposed to be getting.

17 What is exactly, do we know, are the time limits on from when

18 the money comes to when we have to do a project or finish a

19 project? Can you explain that to me? We're all told it's

20 time sensitive, but I'm not clear as to what that -- what that

21 is.


23 MR. ARAKAWA: I'm not the -- the expert on ARRA,

24 because it's a very, very wide-ranging act. We've looked at

25 possible funding opportunities in terms of roads, but there


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1 are a number of other program areas that are included in the

2 ARRA and the deadlines, the submittal requirements all differ.

3 And we're still trying to sort out areas of possible

4 opportunity, funding opportunity, in the various nooks and

5 crannies of the bill, so -- and I think many -- many other

6 agencies are also looking at that as well. But it basically

7 varies.

8 COUNCILMEMBER BAISA: The reason I'm asking the

9 question is we heard this morning an overview and we're

10 essentially doubling the amount of CIP's. My concern is, is

11 this something that is realistic? Can we manage this? You

12 know, we're going to get these monies and then if we're on a

13 really tight time frame, I'm worried that we can't get them

14 out. Because, you know, I've been around a while now, I'm

15 beginning to see how long a project takes. And I'm just

16 worried that we're putting a lot of stock in that money and

17 what happens -- if we can't move it, then we lose it. And

18 then what?

19 MR. ARAKAWA: Well, as I mentioned, you know, there

20 are documentation requirements. We're asking for construction

21 management funds to help us with the documentation that's

22 required with the American Recovery and Reinvestment Act. If

23 you look at the total amount of monies that we're expecting in

24 Federal funds, you'll notice this figure at the bottom, that

25 37 million --


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1 COUNCILMEMBER BAISA: Right.

2 MR. ARAKAWA: -- from the Army Corps of Engineers.


4 MR. ARAKAWA: That's a big chunk of money that's

5 being anticipated from the Federal government this coming

6 year. And we are working in partnership with the Corps of

7 Engineers on that. And, actually, they are doing the draft

8 environmental assessment. They are doing the construction

9 plans. And so we're basically supporting them in their

10 effort, but as far as the up-front work, they're doing the

11 lion's share of it. And so that's one of the benefits of

12 trying to get a -- a Federal partnership like this.

13 The other project I want to point out is that --

14 that Natural Resource Conservation Service grant. That money

15 is the money that's intended for Lahaina Watershed Flood

16 Control, so that's already, you know, in process already.

17 That -- And those monies are a big chunk of what anticipated

18 CIP is for the coming year.

19 COUNCILMEMBER BAISA: You know, you may have kind of

20 answered one of the things that's in the back of my mind is,

21 you know, we're getting all these monies and they're big

22 monies and big projects, but we still have, essentially, the

23 same staff. I don't see any more people. So I'm kind of

24 worried about -- how do you double the work that you're going

25 to do with the same amount of people? And I don't see that in


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1 the plan.


3 MR. ARAKAWA: It's going to have be done by

4 partnerships, basically. Either we're going to have to

5 contract it out, we're going to have to rely on the Federal

6 agencies to help us do that work.

7 COUNCILMEMBER BAISA: And will these funds allow us

8 to, you know, hire consultants or people to help you? Because

9 you're going to need help to do all this stuff.

10 MR. ARAKAWA: If -- if we're doing construction

11 management, it'll -- that's why we're asking for local funds,

12 basically, to pay for that. But under the ARRA provisions,

13 where normally if you're talking about a roadway project,

14 Federal funds would pay 80 percent of the cost and the local

15 match would be 20.

16 COUNCILMEMBER BAISA: Yes.

17 MR. ARAKAWA: Under ARRA, they would pay 100 percent

18 of the cost. Only thing is that we need help on the --

19 managing the documentation. That's why we're asking for

20 construction management monies.

21 COUNCILMEMBER BAISA: Okay. Thank you very much,

22 'cause, you know, that's a concern that once we get all these

23 wonderful monies, we want to get them done so we don't lose

24 them. Thank you.

25 CHAIR PONTANILLA: Thank you, Member Baisa. I


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1 understand that each source of funding from the different

2 agencies will have different time lines.



5 Member Molina?


7 Mr. Director, Member Baisa kind of read my mind on

8 that last question. Are there any -- so there's no

9 restrictions with the stimulus monies? These can be used to

10 hire consultants, additional work personnel so we can, I

11 guess, meet whatever deadline we need to meet to get these

12 projects done?

13 MR. ARAKAWA: No, no. There are restrictions on the

14 money. Under the ARRA funds, the ARRA funds will pay for

15 the -- 100 percent of the construction costs. But with the

16 condition of receiving the monies, we have to provide all

17 these documentation reports back to the Federal government

18 that we've spent the money in accordance with the provisions

19 of the act. And so to do that, we are asking for help in

20 hiring private firms, basically construction managers, to do

21 the -- help us with the documentation so that our staff is not

22 burdened with that.

23 COUNCILMEMBER MOLINA: So you don't have enough help

24 in-house to do a lot of this stuff?

25 MR. ARAKAWA: Yeah. That's correct.


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1 COUNCILMEMBER MOLINA: Okay. It's unfortunate. Too

2 bad we -- you know, I just hate spending so much of our

3 dollars on the outside, but -- and especially if we -- we

4 could add more people, but anyway.

5 What -- how was it determined that -- what roads are

6 going to get the stimulus money? Was that dictated, you know,

7 outside of the Department, or did you folks make that

8 determination to decide which roads are going to get the

9 stimulus monies?

10 MR. ARAKAWA: Well, first of all, under ARRA only

11 Federal aid roads are eligible for the money.

12 COUNCILMEMBER MOLINA: What -- what would make a

13 road qualify as a Federal aid road?

14 MR. ARAKAWA: Well, it has to be functionally

15 classified as a collector road by the State Department of

16 Transportation. So all of the -- you know, the local roads,

17 your -- your neighborhood roads in your residential

18 subdivisions would all be ineligible for ARRA funds. So that

19 restricted it to more of the County's major roads that would

20 be eligible.

21 COUNCILMEMBER MOLINA: Okay. All right. Do you --

22 I don't know if you've provided a list to the Committee,

23 unless it's all in the CIP, as to which roads are going to get

24 stimulus funding. Mr. Chair, is that . .

25 MR. ARAKAWA: I had already . .


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1 CHAIR PONTANILLA: Yeah, he's going to --

2 COUNCILMEMBER MOLINA: Oh. He is going to provide

3 it.

4 CHAIR PONTANILLA: -- provide that information,

5 yeah.

6 COUNCILMEMBER MOLINA: Okay. All right. Thank you.


8 And the way I understand it, it's going to be

9 classified as collector roads -- collector roads and fire for

10 those stimulus money.

11 The next grant is the State Civil Defense/Federal

12 Emergency Management Agency.

13 MR. ARAKAWA: These are monies that we may receive

14 and these are for the -- the earthquake mitigation work that

15 we did on the back side. These were actually paid for up

16 front by the County and we're still working with FEMA on

17 hopefully getting some reimbursement for that work. But these

18 funds are rather iffy. We can apply for it. I'm not -- We

19 haven't gotten any confirmation that we will receive these --

20 these reimbursements.


22 Member Mateo?

23 VICE-CHAIR MATEO: So out of the 7 million, how much

24 was -- how much was projected or expended in terms of

25 addressing the last emergency need?


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1 MR. ARAKAWA: About 5.3 million.

2 VICE-CHAIR MATEO: 5.3. Any of these funds -- Can

3 this also be used for the Administration's plan for their

4 civil whatever defense? Cannot?

5 MR. ARAKAWA: No.

6 VICE-CHAIR MATEO: Okay. Thank you.


8 Member Nishiki?




12 Director, so under this funding, what you don't use

13 immediately or the completion of the work, it's returned?

14 MR. ARAKAWA: No. We have already completed this

15 project.

16 COUNCILMEMBER MEDEIROS: Right. So if this --

17 MR. ARAKAWA: And so the money has been -- money for

18 the project came from County funds.

19 COUNCILMEMBER MEDEIROS: Correct.

20 MR. ARAKAWA: And so we are asking FEMA for our

21 reimbursement.

22 COUNCILMEMBER MEDEIROS: Right. But you said the

23 project was costing 5.2 or 5.3.


25 COUNCILMEMBER MEDEIROS: This is 7 million. So what


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1 I'm asking is: Where does the -- the surplus go?

2 MR. ARAKAWA: This is just a -- a liberal estimate

3 as far as what we could expect, but I -- I highly doubt we

4 would get more than 5.3 million. In fact, I -- probably is

5 more reasonable to expect it will be some fraction of 5.3

6 million. And it may be none at all, depending on what FEMA

7 decides. We haven't gotten any confirmation of those --

8 whether -- whether or not we'll get a reimbursement.

9 COUNCILMEMBER MEDEIROS: So if later we find out

10 there's some work associated with the earthquake that was not

11 done, was not noticed, we have to reapply for more funding?


13 COUNCILMEMBER MEDEIROS: I see. Okay. Thank you,

14 Department.



17 Mr. Kaho'ohalahala.

18 (Laughter.)

19 COUNCILMEMBER KAHO'OHALAHALA: Thank you, sir.

20 Just in the same line of questioning as Member

21 Medeiros did. What is the process for us actually getting the

22 reimbursement? What prevents us or what makes it difficult

23 for this reimbursement?

24 MR. ARAKAWA: We can .

25 COUNCILMEMBER KAHO'OHALAHALA: Or what makes it


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1 possible?

2 MR. ARAKAWA: Well, for the FEMA projects, we talk

3 with FEMA about possible reimbursements prior to actually

4 starting. However, FEMA's policy is that they will determine

5 what are eligible costs for reimbursement, but that does not

6 mean that FEMA will, in fact, reimburse you after the fact.

7 We -- it goes through another layer of review and we don't

8 know -- that -- that second layer of review has not occurred

9 yet. So we can only put in our application to the best of our

10 knowledge as far as getting any reimbursement, but we haven't

11 gotten word back as to whether or not we will receive that

12 reimbursement.

13 COUNCILMEMBER KAHO'OHALAHALA: Okay. So the

14 expenditure of the 5.3 million, was that an anticipated

15 expenditure in your Department?

16 MR. ARAKAWA: No. I think that the money for that

17 came out of the Emergency Fund, if I'm not mistaken.

18 COUNCILMEMBER KAHO'OHALAHALA: So you got

19 appropriations of funding out of an . . . (pause) .

20 MR. ARAKAWA: You want to answer?

21 Councilmember, maybe we should just respond to that

22 question in writing and I can -- I'm not sure of the facts

23 right off the top of my head. But we can respond to that in

24 writing.

25 COUNCILMEMBER KAHO'OHALAHALA: And the reason I ask


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1 that question, Chair, is because if you do not have monies

2 currently for expenditure or appropriations, but you're moving

3 on the good word of FEMA that you may be eligible for this, my

4 question is then -- where has the funding been budgeted from

5 that allows you to proceed on work with an understanding that

6 perhaps FEMA might reimburse you for this? And in the

7 instance that FEMA now decides that -- for some reason that

8 they will not reimburse you, then where did this funding come

9 from if you had not planned for it?

10 Okay. Thank you.

11 CHAIR PONTANILLA: Member Johnson?

12 COUNCILMEMBER JOHNSON: No, I -- at this point it's

13 all conjecture, so, you know, I really don't -- he doesn't

14 really know and we don't know, so let's just hope for the

15 best. Thank you.


17 COUNCILMEMBER BAISA: No, no. No questions.


19 COUNCILMEMBER BAISA: I've dealt with FEMA and

20 haven't had much luck.


22 CHAIR PONTANILLA: No questions. Okay. Thank you.

23 The next one is the USDA/NRC grant. I think we all

24 are aware of that one.

25 Mr. Arakawa, if you can briefly provide some


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1 comments on that particular grant.

2 MR. ARAKAWA: Sure, Mr. Chair. $6 million from the

3 Natural Resource Conservation Service is intended as the

4 Federal share of the Lahaina Watershed Flood Control.

5 Actually, we have more information on this one once we go over

6 CIP as well. Mr. Pablo when he was here mentioned an

7 amendment to the CIP. But, basically, this is the amount that

8 is intended for that project.


10 Member Mateo?






16 So when you say that -- because sometimes when we

17 say -- you said watershed project, so that's the bypass?

18 MR. ARAKAWA: No.

19 CHAIR PONTANILLA: No.

20 MR. ARAKAWA: This is the flood control project.

21 COUNCILMEMBER MEDEIROS: The one along Kauaula area?


23 COUNCILMEMBER MEDEIROS: I see. Okay. So this is

24 under the NA -- NRCS, then?



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1 COUNCILMEMBER MEDEIROS: Okay. Thank you.


3 Member Kaho'ohalahala. Ka, Ka.

4 (Laughter.)

5 COUNCILMEMBER KAHO'OHALAHALA: Just one Ka.

6 (Laughter.)

7 COUNCILMEMBER KAHO'OHALAHALA: No, no questions,

8 Chair.

9 Thank you for making light our day.

10 CHAIR PONTANILLA: Got to, otherwise, you guys go

11 nuts.

12 COUNCILMEMBER BAISA: Yeah. We needed a laugh.

13 COUNCILMEMBER KAHO'OHALAHALA: I'll pass.

14 CHAIR PONTANILLA: But it was hard, yeah.

15 Member Johnson?

16 COUNCILMEMBER JOHNSON: I know Johnson is much

17 easier to say than Kaho'ohalahala.

18 Anyway, I just wanted to find out on the flood

19 control project, because I know that, you know, when we -- the

20 Council took the action that we took, is it moving? Is it

21 able to move forward now, or are we still hanging out in

22 limbo? Or does it need this budget amendment or what?

23 Because people will continue to bring up the subject and I

24 just want to know what to tell them.



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1 MR. ARAKAWA: There's a CIP for the Lahaina

2 Watershed Flood Control in Fiscal Year 2010. And it also

3 incorporates some amendments which are intended to consolidate

4 the phases, the second phase of the Lahaina Watershed Flood

5 Control. So if the funds become available through Fiscal Year

6 2010, July 1, then we'll -- we'll need to use that money to

7 initiate the condemnation process. And after the condemnation

8 is completed, then we can start construction.

9 There's also money in Fiscal Year '09 Budget which

10 we need the bond authorization from the Council for. So that

11 letter was recently submitted up to the Council and,

12 hopefully, the Council can -- or this Committee can review

13 that request after the Fiscal Year '10 Budget deliberations

14 are done. But if you are able to review it, say, in early

15 June, that money -- that money would still be available like

16 in early July. So both -- both sets of money would be

17 available about the same time.

18 COUNCILMEMBER JOHNSON: And you're talking about the

19 NRCS money, or both the bond money and the NRCS?

20 MR. ARAKAWA: Both.

21 COUNCILMEMBER JOHNSON: Both?

22 MR. ARAKAWA: Both.

23 COUNCILMEMBER JOHNSON: Okay. Because I think at

24 one of our last meetings the community has the impression

25 that, oh, well, now that we passed what we passed, oh,


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1 everything is a green light. But that's not accurate, is it?

2 MR. ARAKAWA: Well, there's the funding issues, like

3 I mentioned.

4 COUNCILMEMBER JOHNSON: Yeah. Okay.

5 MR. ARAKAWA: So that's -- that's . .

6 (Inaudible) .

7 COUNCILMEMBER JOHNSON: I just want to be clear

8 because people --

9 MR. ARAKAWA: Yes.

10 COUNCILMEMBER JOHNSON: They're expecting certain

11 things to take place, and I don't want them disappointed.

12 Okay. Thank you.


14 Member Baisa?





19 The last grant is the United States Department of

20 Defense - Army -- Army Corps of Engineers grant. Department.

21 MR. ARAKAWA: There's 37 million in Fiscal Year 2010

22 that is being anticipated as a Federal grant from the Corps of

23 Engineers. And we're going to discuss this as well in our

24 CIF', but the total cost for this project over two fiscal years

25 would be a $44 million project to basically upgrade Tao Stream


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1 between Market Street and Waiehu Beach Road.

2 The Corps of Engineers has been extremely helpful to

3 us in trying to facilitate this facilitate this project. The

4 local -- the normal local match for this project would be

5 about $11 million, and the Corps has basically told us that

6 they will ask for a Federal earmark to pay for the local

7 match. So if they are successful, the stream upgrades will

8 be, basically, at very minimal or no cost to the County. If

9 the Corps is not successful, we will be back before the

10 Council asking for $11 million to complete the project during

11 next fiscal year.


13 Member Mateo?






19 You said between what area and what area of Tao

20 Stream?

21 MR. ARAKAWA: Between Market Street and Waiehu Beach

22 Road.

23 COUNCILMEMBER MEDEIROS: Oh, okay. All right.

24 Thank you, Department.



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3 COUNCILMEMBER KAHO'OHALAHALA: And I -- Again,

4 Director, this was for stream upgrade?


6 COUNCILMEMBER KAHO'OHALAHALA: And so we're talking

7 about Tao?

8 MR. ARAKAWA: Tao Stream, yes.

9 COUNCILMEMBER KAHO'OHALAHALA: Mainly?

10 MR. ARAKAWA: Only.

11 COUNCILMEMBER KAHO'OHALAHALA: Only.


13 COUNCILMEMBER KAHO'OHALAHALA: Okay. And then where

14 was the supplementary or match going to come from, as you

15 mentioned?

16 MR. ARAKAWA: The Corps -- the Corps of Engineers is

17 basically going to be asking for a federal earmark for that

18 $11 million local match. And -- and the project will cost

19 around $44 million total and the Corps has the money for their

20 share that -- the normal Federal share, which is 33 million.

21 The normal local match would be $11 million, but the Corps has

22 said that they will ask for a Federal earmark to basically pay

23 for that 11 million.

24 COUNCILMEMBER KAHO'OHALAHALA: And this will come in

25 a form of a grant?


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1 MR. ARAKAWA: I don't know if it even will come in

2 the form of the grant. Basically, the Corps will basically

3 pay for the work. So we're just basically assisting them from

4 a technical standpoint. If they are able to get the earmark,

5 they're basically going to be -- to be paying, like, 100

6 percent of the construction cost for the project if they are

7 successful.

8 COUNCILMEMBER KAHO'OHALAHALA: And if they're not,

9 then we are liable for 11 million?

10 MR. ARAKAWA: Then I'll be back before the Council

11 asking for $11 million in 2011.

12 COUNCILMEMBER KAHO'OHALAHALA: That you have not

13 budgeted for, right?

14 MR. ARAKAWA: It's not budgeted right now.



17 Member Johnson?







24 That completes the --

25 COUNCILMEMBER MEDEIROS: Chair.


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1 CHAIR PONTANILLA: Member Medeiros.

2 COUNCILMEMBER MEDEIROS: Was there going to be

3 discussions on the private donation grant, which was No. 3

4 from the top?

5 CHAIR PONTANILLA: Oh, I thought that was your grant

6 that you're going to be donating to the County of Maui.

7 (Laughter.)

8 CHAIR PONTANILLA: Mr. Arakawa.

9 COUNCILMEMBER MEDEIROS: I'm a Council member,

10 not . .

11 CHAIR PONTANILLA: Private donations.

12 MR. ARAKAWA: Thank you, Councilmember Medeiros.

13 We -- I believe this grant is actually some monies

14 that were -- you see that 1.5 million in Fiscal Year '09?

15 Those monies were actually never spent. Those were actually

16 monies that were part of a -- an SMA condition upon Starwood

17 Vacation Ownership when they did some work at Kaanapali North

18 Beach, and it was supposed to be for -- earmarked for the

19 Keawe Street Extension.

20 And so in Fiscal Year '10 we want to, basically, do

21 an intergovernmental agreement with the State DOT. As you are

22 aware, the alignment for Phase I-A of the Lahaina Bypass has

23 been changed, and there are also issues with ceded lands. The

24 Keawe Street Extension will be on ceded lands. And although

25 the US Supreme Court did rule on that, we don't believe that


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1 the issue has been fully settled. So we think it's probably

2 more prudent to just enter into an intergovernmental agreement

3 with the State DOT to have them construct the Keawe Street

4 Extension. And at the time -- at some future time when the

5 ceded lands issue is settled, then we can talk about

6 dedication of that Keawe Street Extension segment to the

7 County. But since these monies were given to the County by

8 Starwood Vacation Ownership, we would need to, basically,

9 convey these monies to the State DOT in order to have them

10 construct the extension.

11 CHAIR PONTANILLA: Done?

12 COUNCILMEMBER MEDEIROS: Oh, no. I didn't ask the

13 question. You're starting from one end or you want me?

14 CHAIR PONTANILLA: Oh, no. No, no.

15 COUNCILMEMBER MEDEIROS: I just -- Oh, okay. Since

16 I brought that --


18 COUNCILMEMBER MEDEIROS: -- private donations up.


20 Yeah. So that 1.5 million SMA condition from

21 Starwoods Resorts, then an additional $440,000 was added to

22 that as a projection for 2010?

23 MR. ARAKAWA: I'm not sure what that additional

24 money is for, to tell you the truth.

25 COUNCILMEMBER MEDEIROS: But currently we're looking


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1 at 1.9 million for 2010?

2 MR. ARAKAWA: No.


4 MR. ARAKAWA: We only got . .

5 COUNCILMEMBER MEDEIROS: 1.5.

6 MR. ARAKAWA: We've received the 1.5 million from

7 Starwood, so it --

8 COUNCILMEMBER MEDEIROS: So we don't know where the

9 440,000 --

10 MR. ARAKAWA: I don't know --

11 COUNCILMEMBER MEDEIROS: -- arrived from.

12 MR. ARAKAWA: -- where that additional money is

13 intended for.

14 COUNCILMEMBER MEDEIROS: Okay, Chair. A

15 couple .

16 MR. ARAKAWA: Maybe our Engineering Division Chief

17 can shed some light on that.

18 COUNCILMEMBER MEDEIROS: Okay. Oh, maybe some

19 additional information.

20 MR. YAMASHITA: Okay. Councilmember Medeiros, the

21 extra monies comes from various developers that undertake

22 developments and forgo frontage improvements. So they've been

23 actually putting in bond -- in bond form funding in lieu of

24 the improvements. So a lot of times we -- we have the bond,

25 but we cannot execute it because we don't have a vehicle to --


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1 to actually make use of it. Although we are -- in some cases

2 we can use the funding on design expenditures and -- and

3 things of that sort. So it's mostly for projects that are

4 adjacent to the North-South Collector Road.

5 COUNCILMEMBER MEDEIROS: Okay. So when we look at

6 1.9 million and change, the 440,000 is dedicated to a certain

7 project area?


9 COUNCILMEMBER MEDEIROS: Okay. And the 1.5 is

10 usable how?

11 MR. YAMASHITA: That is exclusively for Keawe

12 Street.


14 Department.



17 Just a fast question. The 400 plus thousand dollars

18 you said that was collected for frontage improvement by

19 certain property owners, developers, is this something that --

20 you know, when like, say, two or three lots that need to do

21 road improvements -- and I'm thinking about Member Johnson's

22 issue regarding Lower Honoapiilani Highway. If we collected

23 from those property owners that delayed their improvements, is

24 this part of the money that we receive?

25 MR. YAMASHITA: No, it's not. These amounts are --


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1 reflect only those agreements that we already have executed.

2 And none of them belong to the Honoapiilani Road, Lower

3 Honoapiilani Road.

4 CHAIR PONTANILLA: Okay. Thank you. I wish it was.

5 Okay, Members, that's the final for the grants. At

6 this time the Chair is going to go to the Building Permit

7 Revolving Fund Program, page 19-17. On the Program it's

8 17-23.

9 Okay. Mr. Arakawa, can you provide some comments in

10 regards to the Building Permit Revolving Fund Program?

11 MR. ARAKAWA: Mr. Chair, there are basically 11

12 positions under the Building Permit Revolving Fund and there's

13 really no change, no expansion requests. And, basically,

14 overall we're looking at a 4.1-percent reduction between the A

15 and -- A and B account. Actually, we had -- I'm sorry, yeah,

16 4.1 percent, I'm sorry, reduction. That's the extent of my

17 comments.


19 Members, any questions regarding this Revolving

20 Fund? Member Mateo?

21 VICE-CHAIR MATEO: No?

22 CHAIR PONTANILLA: Member Nishiki.

23 COUNCILMEMBER NISHIKI: No?

24 CHAIR PONTANILLA: Member Medeiros.



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2 COUNCILMEMBER KAHO'OHALAHALA: No.


4 COUNCILMEMBER JOHNSON: I just wanted to understand,

5 like, because, obviously, the Revolving Fund, that's funded

6 specifically through permits and fees with no General Fund

7 monies?

8 CHAIR PONTANILLA: Pardon me?

9 MR. ARAKAWA: This Building Permit Revolving Fund is

10 only from the fees collected from the plan review fee, that's

11 it.

12 COUNCILMEMBER JOHNSON: From plan review?


14 COUNCILMEMBER JOHNSON: And so when somebody comes

15 in for a building permit or some other type of permit and it

16 involves review of the plans, you have a specific charge,

17 then?

18 MR. ARAKAWA: There are separate charges for

19 building permit applications, separate charges for -- and it's

20 all in the -- the rates and fees portion of the budget. But

21 there are electrical fees, subdivision fees, grading fees, a

22 number of different fees that are levied depending on the

23 application submitted. And all the fees except for Building

24 Permit Revolving -- except for the plan review fee go -- goes

25 into this -- only the plan review fee, I'm sorry, goes into


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1 this fund. The rest of the fees go into the General Fund.

2 COUNCILMEMBER JOHNSON: Okay. So my assumption is,

3 then, that you have sufficient projected fees coming --

4 because I know construction and plan review is probably slowed

5 in the private sector. You're projecting sufficient revenue

6 to come in to this fund to meet the obligations?

7 MR. ARAKAWA: Generally, with the downturn in

8 construction, the amount of fee revenue goes down in the

9 Building Permit Revolving Fund. There -- there is some

10 balance because during the high construction years, it --

11 there's a surplus of monies. So, basically, it kind of evens

12 out during up and down cycles.

13 COUNCILMEMBER JOHNSON: And where would we find --

14 you know, because, obviously, this is a fund -- you know,

15 whether it's a golf fund or it's a dedicated fund that

16 generally does not get subsidized, am I correct, from the

17 General Fund? Is that accurate?


19 COUNCILMEMBER JOHNSON: Okay. So where would we

20 know how much money is in that fund? Is that in the revenue

21 side?

22 MR. ARAKAWA: There's a Revolving Fund section of

23 the budget.

24 CHAIR PONTANILLA: Page 33 of your proposed budget.

25 Members, the fees are located in Appendix B.


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1 COUNCILMEMBER JOHNSON: Okay. So it would be 17-33?

2 CHAIR PONTANILLA: No. 33 in your proposed bill.

3 COUNCILMEMBER JOHNSON: Oh. In the rates and fees

4 section? I'm --

5 UNIDENTIFIED SPEAKER: Is it 33 -- 33-4.

6 COUNCILMEMBER JOHNSON: Yeah. Okay. I see. It's

7 in the budget ordinance, which I -- we don't have,

8 necessarily, before us.

9 So, anyway, I'm just trying to make sure, though,

10 that there is sufficient money in this fund to meet the

11 projections to do the operations and pay for everything that

12 we have to pay for?

13 MR. ARAKAWA: For Fiscal Year '10, yes.

14 COUNCILMEMBER JOHNSON: Okay. And you're assured of

15 that?

16 MR. ARAKAWA: Yes. Reasonably sure pending the

17 bottom -- you know, if the bottom doesn't fall out of the

18 stock market and, you know, all hell breaks loose.

19 COUNCILMEMBER JOHNSON: Yeah. And, Mr. Chair --

20 MR. ARAKAWA: Otherwise, yes.

21 COUNCILMEMBER JOHNSON: Yeah. The only reason I'm

22 asking it is because, you know, with our grants -- I

23 understand he doesn't have a crystal ball. He doesn't know

24 what's going to get, necessarily, approved. But with this

25 one, if we have a reasonable amount of money already within


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1 that fund, then we can be fairly certain that we're not going

2 to have to find money at some point in time from other

3 sources, such as General Fund, which, you know, may or may not

4 have any money left in it. Okay.

5 CHAIR PONTANILLA: Yes.

6 COUNCILMEMBER JOHNSON: I'm -- you know, this is

7 fine. As long as it pays for itself, I don't have a problem

8 with it.


10 COUNCILMEMBER JOHNSON: Thank you.


12 COUNCILMEMBER BAISA: No. Thank you.




16 So, Members, if you have any questions regarding the

17 Building Permit Revolving Fund Program, if you could send it

18 to the Chair and we'll get information from the Department.

19 Members, before we go into CIP, the Chair is going

20 to take up the Highway Fund. And starting on page 17-24 on

21 your Details and 19-19 on your Program. And we'll start off

22 with the Administration Program. And, Members, there is four

23 programs: Administration; Roads, Bridges, Drainage

24 Maintenance Program; Traffic Management; and Garage Services.

25 So we're going to start with the Administration Program.


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1 Director, if you can provide us with some brief

2 comments regarding admin -- well, in regards to the Highway

3 Fund.

4 MR. ARAKAWA: Okay. As far as the Highways

5 Administration Program under the A budget, Fiscal Year '10

6 request involves eight positions. And as I mentioned earlier,

7 this involved a transfer of the Safety Specialist into the

8 Admin. Program.

9 The list you got from DPS includes two vacancies,

10 and one of them is the Automotive Services Coordinator. This

11 person recently required -- retired, so we are in the process

12 of recruiting. The recruitment deadline is April 9th. So

13 after we receive the -- the list from DPS, we'll be doing the

14 interviews on that project -- on that position.

15 And, also, on the Clerk Typist III, we are in the

16 process of re-describing that position because that position

17 involves increased responsibilities. Since the Safety

18 Specialist moved down there, the Clerk Typist III will support

19 the Safety Specialist as well as the other Operations -- other

20 professionals in that -- that Administration Section.


22 Mr. Mateo, any questions regarding the A account,

23 Salaries and Wages?




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1 Member Nishiki?

2 COUNCILMEMBER NISHIKI: No. No.




6 COUNCILMEMBER KAHO'OHALAHALA: No specific

7 questions, Chair, except that as I'm looking at the program

8 description for the Administrative part on 19-20, again, here

9 is an example of goals, objectives and performances that don't

10 all really connect, so . .

11 CHAIR PONTANILLA: Thank you. And this Department

12 is going to probably provide us with some clear information

13 regarding the goals, objectives and performance measures and

14 how it's done by the Administration. I had a different

15 perspective as far as goals, objectives and performance --

16 performances, you know, based on my experience. So there is

17 somewhat of a difference between County and, of course, from

18 the public sector. So Mr. Pablo is going to provide us with

19 more information and I -- I understand your situation. You

20 and I probably have the same thinking.


22 CHAIR PONTANILLA: Okay. Go ahead.

23 COUNCILMEMBER KAHO'OHALAHALA: Thank you. No,

24 that's my general comment, is that I'm just looking at this --



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1 COUNCILMEMBER KAHO'OHALAHALA: -- and, I mean, I can

2 go nitpick at this, but all I'm saying is that there is not a

3 real good connection between any . .

4 CHAIR PONTANILLA: Exactly. Yeah.






10 COUNCILMEMBER MOLINA: Yeah, Chair. One question

11 under the Objectives for Fiscal Year 2010, 19-20, Members, the

12 last bullet point, "Continue working to develop the new paving

13 program." And earlier we heard $400,000 worth of paving

14 equipment was left out. How are we going to achieve this

15 objective?

16 MR. ARAKAWA: Yes, unfortunately, that was cut, but

17 we did manage to purchase, as I mentioned, some crack sealers,

18 which actually help with pavement maintenance. So it's

19 intended to lengthen the life of existing roads. But you are

20 correct, you know, we certainly would like to develop that and

21 have that going to a further extent.

22 COUNCILMEMBER MOLINA: Okay. I don't know. I think

23 this objective could be reached a lot better with $400,000

24 worth of paving equipment that was appropriated by this

25 Council and to help expedite some of the paving needs of our


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1 community.

2 And I thank Member Mateo and Member Nishiki for

3 bringing up this issue of resurfacing our roads earlier today,

4 Mr. Chair.

5 Thank you.


7 The Chair is happy to see that you do have safety

8 meetings in your Department. I think your -- your Department

9 is the first one that I've seen.

10 So, Members, going to Operations.

11 COUNCILMEMBER KAHO'OHALAHALA: Chair.


13 COUNCILMEMBER KAHO'OHALAHALA: Can I just get back

14 to one question?

15 CHAIR PONTANILLA: Sure.

16 COUNCILMEMBER KAHO'OHALAHALA: In following up with

17 Member Molina.

18 CHAIR PONTANILLA: Go.

19 COUNCILMEMBER KAHO'OHALAHALA: In the process that

20 you're -- you describe this new filling in cracks stuff, can

21 you tell me what is actually being done? What is the process?

22 MR. HASHIRO: Councilmember Kaho'ohalahala, excuse

23 me, the process is that first you need to clean out the crack

24 of any dirt or debris. And then we fill in the -- the void

25 with asphalt material melted and, basically, seal the -- the


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1 subsurface from any water that may get into the subsurface.

2 COUNCILMEMBER KAHO'OHALAHALA: So you clean out the

3 puka.

4 MR. HASHIRO: Clean out the puka and then fill them

5 up with --

6 COUNCILMEMBER KAHO'OHALAHALA: Fill them up.

7 MR. HASHIRO: -- this asphalt sealer liquid.

8 COUNCILMEMBER KAHO'OHALAHALA: Then you seal it.

9 MR. HASHIRO: Liquid asphalt.

10 COUNCILMEMBER KAHO'OHALAHALA: So is this using any

11 specific kind of equipment, or is this just a labor intensive

12 process?

13 MR. HASHIRO: No. We just opened bids for some --

14 three crack sealing equipment. The bids came out about 95

15 grand. We had budgeted 180 grand for it. So we had some very

16 good bids on that for once. So we looking forward to moving

17 forward in that aspect.

18 COUNCILMEMBER KAHO'OHALAHALA: So the equipment

19 takes care of -- that process that you're describing?

20 MR. HASHIRO: What's that?

21 COUNCILMEMBER KAHO'OHALAHALA: The equipment takes

22 care of all of the process that you described?

23 UNIDENTIFIED SPEAKER: The equipment melts -- the

24 equipment, it has a wand, a heated wand that we need a laborer

25 to go and actually apply it, but it's pretty much very easy.


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2 Okay. Thank you.


4 Members, any more questions on the A account? If

5 not, we go to the Operations.

6 Member Mateo, questions?






12 I just wanted to ask the Highways because on the

13 budgets we've been looking at are fairly flat or some have,

14 you know, been reduced. So I wanted to ask the Chief of

15 Highways because it's mainly flat or some areas are reduced

16 and knowing that other departments depend on mainly Highways

17 for support of, you know, Parks and Recreation, sometimes

18 Water, sometimes Sewer, how's that partnership or relationship

19 going to continue with a flatter or a reduced budget?


21 MR. ARAKAWA: Well, we can only do the kind of work

22 that we're budgeted. And there is an interfund transfer

23 provision in the budget. We have been getting some, you know,

24 increased requests from, for example, like Parks Department.

25 I think Environmental Management has been very good about


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1 trying to limit the amount of requests that they -- they ask

2 us for.

3 But you're correct, I mean, if the interfund

4 transfer can be increased, that -- that would be helpful;

5 otherwise, we basically have to do what, you know, is budgeted

6 here, you know. And then we have to take care of our core

7 responsibilities as -- as the Council approves first before we

8 can do anything else.

9 COUNCILMEMBER MEDEIROS: So when a -- say a

10 department such as Parks and Recreations send a formal request

11 to Department of Public Works for assistance, that -- does

12 that have to go through the Mayor's Office for review and

13 approval, or just goes from department to department?

14 MR. ARAKAWA: It just comes from them to us.

15 COUNCILMEMBER MEDEIROS: Oh, okay.

16 MR. ARAKAWA: We decide whether or not to do the

17 work.


19 Department.

20 Mahalo, Mr. Chair.



23 COUNCILMEMBER KAHO'OHALAHALA: Just in your -- in

24 the Details on 17-27, on Item 61 dash -- 6154, Telephone, you

25 have a substantial increase to 10,000 in '09. What was that


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1 attributed to?


3 MR. HASHIRO: As a separate fund, Highways Division

4 has to pay its share of the -- the County's telephone costs.

5 So that's the -- the County's share of the telephone costs,

6 you know, for our land lines for our office, and it's

7 connected to the County system.

8 COUNCILMEMBER KAHO'OHALAHALA: Okay. For the most

9 part, the rest of them are -- are flat. But in 6060, higher

10 up under Materials and Supplies, you've got an increase in

11 Small Equipment.

12 MR. HASHIRO: Yes. And that's going to be to

13 support our Safety Specialist.

14 COUNCILMEMBER KAHO'OHALAHALA: Support Safety

15 Specialist.

16 MR. HASHIRO: Yes.

17 COUNCILMEMBER KAHO'OHALAHALA: And in what kind of

18 equipment are you talking about?

19 MR. HASHIRO: We're looking to buy like

20 certification cards, participate in booklets, skill cards in

21 CPR and AED, skill cards for first aid, face shields,

22 disposable lungs, latex gloves, triangle bandages, roll gauze

23 and a pedometer.

24 COUNCILMEMBER KAHO'OHALAHALA: And that's all under

25 Safety Equipment?


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1 MR. HASHIRO: That's correct.

2 COUNCILMEMBER KAHO'OHALAHALA: So you don't have

3 another category for that, another line item for that?

4 What about Medical and Safety Supplies?

5 MR. HASHIRO: Well, we had requested to put it in

6 that account, but I guess during the budget process they put

7 it in a different sub-object code.

8 COUNCILMEMBER KAHO'OHALAHALA: And the -- Do you

9 know what the -- the reasoning behind that would be?

10 MR. HASHIRO: Oh, I think -- Excuse me. Backtrack.

11 They did put it under the safety program as far as these

12 items. Let me see what the small equipment is for. Excuse

13 me. (Short pause)

14 CHAIR PONTANILLA: Maybe, Department, you can put it

15 in writing and then send it to -- to this Committee, and then

16 we'll give each of the Committee Members a copy.

17 COUNCILMEMBER KAHO'OHALAHALA: Okay. Chair, no, I

18 guess the confusion for me is that if you are increasing an

19 amount for small equipment, but what you are listing are, in

20 fact, other line item -- or appear to be other line kinds of

21 items that are somehow being placed in a category that

22 doesn't, in my mind, connect. So that's -- that's what I

23 would like clarified is you have a line item that says Medical

24 and Safety Supplies, but you're describing what I would

25 consider in small equipment some of those supplies. So -- so


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1 if they could clarify that.

2 And then on the higher part of that same section

3 there under Construction Materials, and then you have Film and

4 Camera Supplies, you no longer need construction materials

5 in -- and what was construction materials consisting of?

6 MR. HASHIRO: We did some repairs to our office at

7 one point where we needed materials, and that's what we bought

8 it for. Since then we have not needed it.

9 COUNCILMEMBER KAHO'OHALAHALA: So that was a

10 specific '09 kind of expenditure that you anticipated, and you

11 don't see any need in '10, then?



14 Okay, Chair. Thank you.


16 Member Johnson?







23 We'll go to Equipment. There is no equipment been

24 requested. Members, if you have any questions regarding the

25 Administration Program on the Highway Fund, again, send those


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1 questions to the Chair. We'll get response from the

2 Department.

3 So the next area is the Road, Bridge and Drainage

4 Maintenance Program on the Highway Fund. Department, if you

5 can explain the purpose of this -- the program.

6 MR. ARAKAWA: Sure, Mr. Chair. Under the Road,

7 Bridge and Drainage Maintenance Program, as far as the A

8 account, this is all the staff that we have in the various

9 baseyards which take care of road, bridge and drainage,

10 basically. We are not asking for any expansion positions.

11 And on the A side we -- the increase is 0.1 percent over what

12 was approved in Fiscal Year '09.


14 Member Mateo, A account?



17 COUNCILMEMBER NISHIKI: You have an update on your

18 vacancies?

19 MR. HASHIRO: Yes. On our vacancies we have

20 Automotive Services Coordinator. The person retired as of

21 February 1st. And the list is going to close I believe it was

22 April 9th.

23 Road, Bridge and Drain Maintenance, let's see,

24 Equipment Operator IV's, we've got two in Wailuku. The

25 interviews are supposed to be this week. We hope to have that


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1 filled shortly.

2 A Tractor Mower Operator, one is an unfunded

3 position from several fiscal years before, that's PW-207.

4 PW-233, a Tractor Mower Operator in Hana, I just got

5 an e-mail notice that they're going to have their interviews

6 April 16th.

7 A Tractor --

8 COUNCILMEMBER NISHIKI: Hold on. You said we never

9 funded one -- one position?

10 MR. HASHIRO: In Makawao, yes.

11 COUNCILMEMBER NISHIKI: The Council?

12 MR. HASHIRO: It's unfunded?

13 MR. ARAKAWA: I just wanted to mention that PW-207

14 was mentioned in that list that DPS provided to you, but just

15 wanted to let you know it's -- it's incorrect. So that was

16 never funded and you can just delete that. It's not shown in

17 the Budget Details as -- that you have before you.

18 COUNCILMEMBER NISHIKI: You delete the whole

19 position, too, Milton?

20 MR. ARAKAWA: It's not in there right now. So I'm

21 just saying the list that DPS provided you had a -- had an

22 error in it.


24 CHAIR PONTANILLA: Continue.

25 MR. HASHIRO: Okay. PW-362, Tractor Mower Operator


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1 in Lahaina, we just got the recruitment underway. We should

2 have it -- I guess the recruitment should close in about three

3 weeks and we should get a list shortly thereafter.

4 Laborer II, PW-477, this was a position that was

5 created by retirement of a Cesspool Worker. We had the

6 position reallocated to a Laborer II. It's in the process of

7 being filled by a person in our Makawao Baseyard who

8 unfortunately got a DUI as a CDL license operator. He lost

9 his CDL license. He has a type 3 license. We're in the

10 process of trying to move him to a Laborer II position. And

11 that's that spot right there.

12 PW-663, a Laborer II in Wailuku. We are scheduling

13 interviews right now to fill that position.

14 COUNCILMEMBER NISHIKI: Okay. Thank you.


16 So whenever someone loses their CDL because of DUI,

17 you try to reassign them as much as possible or -- to a

18 different location or department?

19 MR. HASHIRO: If we have a vacancy in a -- in a

20 position that the applicant qualified for and meets, our --

21 our goal is to move them to that position. If there is no

22 vacancy, there's a good possibility we'll be terminating

23 the -- that employee.

24 CHAIR PONTANILLA: So it doesn't -- If there's other

25 department that have vacancies, you know, no temporary


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1 assignment or anything like that without utilizing the CDL

2 license?

3 MR. HASHIRO: I'm -- I'm not certain how that would

4 work. I wouldn't know.



7 COUNCILMEMBER MEDEIROS: I'll take my --

8 CHAIR PONTANILLA: Oh, Member Medeiros, you still

9 got . .

10 COUNCILMEMBER MEDEIROS: Thank you.

11 Yeah, Mr. Hashiro, I just wanted to follow up on

12 that position that was a former Cesspool Worker that got

13 reallocated. The purpose of reallocating that was -- do you

14 folks still do cesspool pumping, Highways Division?

15 MR. HASHIRO: We still have that function there, but

16 the number of cesspool pumpings has drastically been reduced.

17 Some months we don't even pump at all. Some months may pump

18 one or two. So the essential function for a full-time

19 Cesspool Worker is no longer there.

20 COUNCILMEMBER MEDEIROS: Okay. So it's gotten to a

21 point that -- but the people -- residents of Maui that have

22 cesspools, they still have that available to them if they need

23 their cesspool pumped?


25 COUNCILMEMBER MEDEIROS: Okay. So when they need a


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1 cesspool pump and the cesspool worker is reallocated, you

2 folks use another Laborer II or something --


4 COUNCILMEMBER MEDEIROS: -- to do that work?

5 UNIDENTIFIED SPEAKER: That's correct.






11 First of all, just -- just a clarification. On 1729

12 and 1730, are they -- is this just a duplication?

13 MR. HASHIRO: Can you repeat that again?

14 COUNCILMEMBER KAHO'OHALAHALA: Is 1729 and 1730 just

15 a duplication?


17 COUNCILMEMBER KAHO'OHALAHALA: Okay. There's

18 nothing missing?

19 MR. HASHIRO: No.

20 COUNCILMEMBER KAHO'OHALAHALA: Okay. Just checking.

21 Okay. And then if I can go to 1735, then. And then

22 this is just specifically the Lanai Road Maintenance. Are all

23 of these positions filled?


25 COUNCILMEMBER KAHO'OHALAHALA: Even the -- the very


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1 bottom position, the Laborer II?

2 MR. HASHIRO: That's correct. That's filled.


4 Okay, Chair. That's all I -- I have for now.


6 Member Johnson?





11 COUNCILMEMBER MOLINA: Just one question regarding

12 the A account. First of all, I want to commend the Department

13 with regards to performance measures. The front liners are

14 out there really working hard dealing with drainage issues,

15 and, you know, our shoulders, road shoulders getting mowed and

16 maintained. And I see your projections are up for a lot of

17 this.

18 And speaking of the community, I notice under your

19 accomplishments for the calendar year 2008, you folks assist

20 in various community events. Do the employee -- are the

21 employees on the clock with the County when they're assisting

22 with this, even, or are they just volunteering their time, or

23 are they being paid by the event organizers?

24 MR. HASHIRO: They're being paid out of our Highway

25 Fund.


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1 COUNCILMEMBER MOLINA: Okay. And they're assisting

2 with events like the Seabury Hall Fair, Maui Marathon, Makawao

3 Rodeo, which are basically nongovernmental events. If they

4 get hurt at the event, then the exposure is on us, then, or --


6 COUNCILMEMBER MOLINA: You know, Mr. Chair, I guess

7 I'm just going to express my opinion. I mean, I know the

8 intent is good to have our people volunteer -- or, you know,

9 work on the clock and help out with these events, but it just

10 increases our County's exposure liability-wise, yeah. And,

11 you know, with people being so sue conscious these days, you

12 know, I don't know. I have some reservations about, you

13 know .

14 If -- if our employees want to volunteer their time

15 or if they get paid by the event organizers, that's one thing.

16 For example, like the Police Department, they'll go out --

17 their members will go on their own sometime and then they'll

18 get paid by event organizers and they get paid by them and

19 they're not on the County's pay -- time, yeah. So I just

20 wanted to make that comment. I'm a little concerned with this

21 policy.



24 That was a good question, though, you know, in

25 regards to what is the County policy in regards to supporting


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1 special events for nonprofits in this community. I know

2 private companies do it utilizing their employees during work

3 time and they accept the liability, so anyway.

4 Let's see. The Operations. Mr. Mateo, you have any

5 questions regarding the B account?


7 CHAIR PONTANILLA: Mr. Nishiki?





12 It's on 17 dash --

13 COUNCILMEMBER KAHO'OHALAHALA: Yeah. This is a -- a

14 large one, Chair, so -- I'll just have take some time looking

15 at this. I'll pass for now, Chair.


17 COUNCILMEMBER JOHNSON: On page 17-36, first

18 section, I guess it would be the Road -- Road Patching

19 Materials it was 13,000 in '09 and now it's nothing.

20 MR. HASHIRO: Yeah.

21 COUNCILMEMBER JOHNSON: Is that . .

22 MR. HASHIRO: Yeah. I'm sorry.

23 CHAIR PONTANILLA: If you can explain. Like the

24 Drainage Maintenance, everything became zero.

25 MR. HASHIRO: Yeah.


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1 CHAIR PONTANILLA: You know, including the Road

2 Patching, yeah. Can you explain that?

3 MR. ARAKAWA: Sure. Actually, Mr. Chair, I can go

4 over the -- some of the major changes in this entire B account

5 if -- if --

6 CHAIR PONTANILLA: Go on.

7 MR. ARAKAWA: And then certainly we're -- we can

8 answer any questions that the Committee have.

9 CHAIR PONTANILLA: Members, if you can take a look

10 at page 7 on the handout that was given this morning, there's

11 a major reduction in the -- the Department.

12 Mr. Arakawa.

13 MR. ARAKAWA: But basically in -- in this B account

14 area, overall there's an 8.8 percent decrease. And in the

15 Drainage Maintenance, that first section, 916387, there are a

16 number of entries for Fiscal Year '09 which were intended for

17 Tao Stream maintenance. You might recall that this is kind of

18 a prelude to the Corps of Engineers' work in Tao Stream. We

19 had to do some remedial work within the stream to bring it up

20 to their standards. So there are rentals of equipment, that

21 was rentals for construction equipment, road patching

22 materials, as well as construction materials that were needed

23 in Fiscal Year '09.

24 CHAIR PONTANILLA: And then the next one, Road

25 Maintenance, Wailuku?


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1 MR. ARAKAWA: Road Maintenance for Wailuku, we --

2 overall we just took a 10-percent decrease.

3 CHAIR PONTANILLA: And Makawao?

4 MR. ARAKAWA: Makawao, same thing, we took a

5 10-percent decrease.

6 CHAIR PONTANILLA: And Lahaina, Hana, same thing?

7 MR. ARAKAWA: Lahaina, probably Councilmember

8 Medeiros recalls this, but under 6154 we are basically

9 replacing the telephone system, and that's that $23,000 entry

10 there. So, actually, Lahaina are -- had a slight increase.

11 CHAIR PONTANILLA: And then the last one, Wailuku

12 Off Street Parking Lot?

13 MR. ARAKAWA: Well, there was also Hana -- Hana

14 there was a 10-percent decrease. Molokai also a 10-percent

15 decrease. And Lanai across the board a 10-percent decrease.

16 And under Wailuku Off-Street Parking Lot, you'll

17 notice that there was an entry for $100,000 under Services and

18 it's zero in 2010. The intent of the $100,000 was originally

19 to contract a vendor to maintain all of the County parking

20 lots because we have had some complaints about the -- the

21 landscape maintenance within the lot itself. However, due to

22 budget cuts, we weren't able to execute that contract. But

23 the need is still there and I just wanted to mention it for

24 the Council's consideration.



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1 Member Johnson?

2 COUNCILMEMBER JOHNSON: No. Because they've

3 explained as best they can.


5 Member Baisa?

6 COUNCILMEMBER BAISA: Well, I -- I'm looking at the

7 numbers and I hear the explanation, but I'm kind of worried

8 because, you know, we have some serious problems with road

9 maintenance. Yesterday I was driving home -- By the way, I'm

10 sure you have already gotten this call, but if you haven't,

11 I'll tell you now. On Alamaha and Dairy, right close to that

12 intersection, the road there has holes that you could bathe a

13 baby in. I mean, you know, it's a really big hole and you

14 don't know how to escape it. And it's a very busy road. So I

15 think we need to -- to take care of that. I mean, I'm just

16 worried because, you know, you can cut, cut, cut, but then

17 what is this going to do to all of us? I -- It's very scary.

18 The other thing that I wanted to ask before we leave

19 this was on the performance measures, I notice that there's a

20 big up tick in the lineal feet of shoulder repair work we're

21 going to do. And it went from 60,000 feet this year to

22 200,000 feet. How are we going to do that?

23 CHAIR PONTANILLA: Department. 19-22.

24 MR. HASHIRO: The -- the FY '09 numbers were

25 actually underestimated. Our actual numbers are quite higher


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1 than what we've shown there. So we're estimating in '10 that

2 we're going to be in that range again.

3 COUNCILMEMBER BAISA: Good. So it isn't really a

4 big jump, it's just a correction?

5 MR. HASHIRO: Yes.

6 COUNCILMEMBER BAISA: Okay. I was kind of worried

7 because that's substantial. Thank you very much.


9 Member Molina?


11 For -- Let me just follow up on your -- you brought

12 up the issue of drainage maintenance and the reduction. If I

13 could ask the Department, then, here I was just talking about

14 the drainage sites maintained earlier and, you know, you've

15 increased your projections. Now with this significant drop --

16 And I guess when you made your original projections, this

17 cut -- this deep a cut maybe wasn't anticipated back then. So

18 will you still be able to meet the projections that you have

19 here?

20 And, Mr. Chair, what comes to mind is your

21 well-known street in your district, Aleo Place.

22 COUNCILMEMBER BAISA: Oh, yeah.

23 COUNCILMEMBER MOLINA: With that flooding and

24 whatnot. So I don't know -- I'm just curious if we'll -- this

25 cut here will have a significant impact on our ability to


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1 address any drainage issues.


3 MR. ARAKAWA: The 10-percent reduction certainly is

4 a concern to us as well. But, like I said, it's basically a

5 matter of what, you know, we can afford. Certainly if the

6 Council believes that a higher level of service should be

7 provided, then certainly we would welcome the additional

8 funding. But, again, it's -- can we afford it? And I guess

9 that's a question more for the Council to decide.

10 COUNCILMEMBER MOLINA: Okay. Now, stimulus money is

11 not eligible, right, for this?

12 MR. ARAKAWA: Not for maintenance.

13 COUNCILMEMBER MOLINA: Shucks. Just thought I'd

14 ask.

15 COUNCILMEMBER BAISA: (Inaudible.)

16 COUNCILMEMBER MOLINA: Okay. Yeah. 'Cause, you

17 know, Mr. Chair, this is always a real major issue, and

18 especially this has been a rainy year, too.

19 COUNCILMEMBER BAISA: Yeah.

20 COUNCILMEMBER MOLINA: So something for us to think

21 about when -- once we get into deliberations.


23 CHAIR PONTANILLA: Thank you, Member Molina. Yeah.

24 It's going to be up to us to see that we take care of the --

25 the County needs. And, you know, it's going to be a tough


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1 deliberation.


3 COUNCILMEMBER KAHO'OHALAHALA: Yes. Thank you,

4 Chair.

5 I want to go back to 17-41 on the Detail Budget.

6 And then I'm looking at the Utility and Electricity Costs, $2

7 million, which is -- if I'm looking at the total for your

8 program, that represents, what, 60 percent of your total

9 budget just in electricity costs. Can you tell us what

10 that -- that entails?

11 MR. ARAKAWA: Yeah. Actually, I should have

12 mentioned that in the overview, but we basically proposed a

13 flat budget for that. It's 2 million 50 -- $2,050,000 from

14 '09 and the same amount requested for Fiscal Year '10. But

15 this is basically just to pay the electricity bill for all the

16 streetlights that are on County roads.

17 COUNCILMEMBER KAHO'OHALAHALA: And this is something

18 that -- that there's no way of finding cost-saving measures

19 for?

20 MR. ARAKAWA: No, not -- not really. I mean, we --

21 we basically have our streetlight standards that we have to

22 adhere to. And, yeah, unless the price of electricity goes

23 down, you know -- we're -- we're hoping that at least it's

24 flat between '09 and Fiscal Year '10.

25 COUNCILMEMBER KAHO'OHALAHALA: Okay. And those


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1 standards include efficiencies in terms of types of lights

2 that are being used and --

3 MR. ARAKAWA: There are streetlight standards. It's

4 basically high-pressure sodium lights that's required by the

5 Lighting Ordinance.

6 COUNCILMEMBER KAHO'OHALAHALA: And that's the basic

7 cost to maintain?

8 MR. ARAKAWA: Yes. We have a CIP which basically is

9 intended to install shields around the cobra-head type lights

10 where the lens actually protrudes below the fixture of the

11 lamp, and that's in -- in progress.

12 COUNCILMEMBER KAHO'OHALAHALA: Okay. Thank you,

13 Chair.

14 CHAIR PONTANILLA: Yep.

15 That's not part of the cost, though, yeah?

16 MR. ARAKAWA: No, no, no. The installation of the

17 shields is not part of this, this cost. This is just to pay

18 the electric bill.

19 CHAIR PONTANILLA: Just the electricity. Okay.

20 Thank you.

21 COUNCILMEMBER MEDEIROS: Chair?



24 I just wanted some clarification, because on the

25 handout by the Budget Director with the summary which we're


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1 looking at, so the -- under the Drainage Maintenance, those

2 cuts as far as road patching materials, that was strictly

3 dedicated to drainage maintenance projects? So it doesn't

4 affect the regular road patching materials that each district

5 put in for?

6 MR. HASHIRO: Let me elaborate on that drainage

7 maintenance account. This account actually started when we

8 had the big landslide in Kahoma Stream.


10 MR. HASHIRO: We funded -- It was funded originally

11 with General Fund money to handle drainage for General Fund

12 type projects, you know, strictly not highway-related

13 projects. At some point it merged and became part of Highway

14 Fund as a separate line item. But each -- each district has

15 their own account for road -- road patching materials and

16 stuff like that. And we use this drainage maintenance for

17 both drainage maintenance and whatever else we need to

18 supplement in case we're short of something somewhere.

19 COUNCILMEMBER MEDEIROS: Okay. Okay. That's a --

20 you know, thank you for that explanation.

21 And we're talking about electricity, and that was

22 explained as far as the streetlights. Now, do all County

23 municipal parking lights -- parking lots, the electricity get

24 paid by the Highways Division, also?

25 MR. HASHIRO: For the most part, yes. Through our


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1 Wailuku Off Street Parking, I think that's where it's tapped

2 into. Some are actually under Parks Department.

3 COUNCILMEMBER MEDEIROS: Such as the Shaw Street

4 parking?

5 MR. HASHIRO: Such as the Wailuku by the Iao

6 Theatre.

7 COUNCILMEMBER MEDEIROS: Oh, okay. But like in

8 Lahaina, Shaw Street, Prison Street, Luakini Street parking;

9 that's all under Highways?

10 MR. HASHIRO: That's all under Highways and I

11 believe it's strictly -- it's actually under the Highway

12 district budget.

13 COUNCILMEMBER MEDEIROS: Oh, I see. Okay. Thank

14 you, Department.



17 Okay. Members, if you have any questions on the B

18 account, send it to the Chair. We'll get information from the

19 Department.

20 We're going into the Equipment area. Members, we'll

21 take a short break. We'll reconvene at 3 -- 3:30. So this

22 meeting is in recess. And when we get back, we'll go into

23 Equipment. There's a request of $1.5 million for Equipment.

24 I think that needs some review. So this meeting is in recess

25 'til 3:30 . . . (gavel) .


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1 RECESS: 3:19 p.m.

2 RECONVENE: 3:35 p.m.

3 CHAIR PONTANILLA: . (gavel) -- The Budget and

4 Finance Committee meeting is now reconvened. Members, we're

5 going to go into the Equipment area for Road, Bridge and

6 Drainage Maintenance Program. And we'll have the Department

7 identify each of the requests. Again, Members, this totaled

8 about to $1.5 million.

9 So, Department, if you could, starting with the --

10 the first one.

11 MR. ARAKAWA: Okay. Mr. Chair, as you mentioned,

12 our total request was $1,463,400. I just wanted to mention

13 that several of the major pieces of -- of equipment actually

14 were budgeted in Fiscal Year '09, but to make our 16-percent

15 budget cut, we actually did not purchase those pieces of

16 equipment, but they did reappear in the Fiscal Year '10

17 request. So I just wanted to mention those.

18 There's the tilt trailer in Makawao, 7044 under

19 index code 916536; and the lowboy trailer for Lahaina under

20 Lahainaluna Road Maintenance; the D6 bulldozer for Molokai;

21 and, also, the 4,000-gallon water tanker for Lanai. So those

22 are all being proposed for purchases part of the Fiscal Year

23 '10 budget. So with that, we can go over the Wailuku

24 equipment.

25 CHAIR PONTANILLA: Okay. We will go into Road


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1 Maintenance, Wailuku.

2 Member Mateo, questions regarding the equipment?











13 COUNCILMEMBER MOLINA: Chair, no questions on road

14 maintenance for Wailuku, but at the appropriate time is -- can

15 I -- we later expound on the $400,000 cut of the paving

16 equipment like, you know, at a later point?

17 CHAIR PONTANILLA: We could. As soon as we're done

18 with this.

19 COUNCILMEMBER MOLINA: Okay. I'll wait for that,

20 then. Thank you, Chair.


22 Makawao. Department? Tilt trailer, lowboy trailer

23 with tilt bed.

24 Member Mateo?



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5 It's because it's listed on here, Makawao is getting

6 a tilt trailer and a lowboy trailer with tilt bed both?

7 They're different sizes, capacity carrying?








15 COUNCILMEMBER BAISA: No question on the purchase of

16 equipment. Obviously, we need it. My question is more

17 interesting. How do you -- how do you decide what to buy and

18 who gets what?


20 MR. HASHIRO: Every budget cycle we ask all our

21 Districts to submit a list of equipment and for -- to

22 prioritize their list to the Division. The Division then

23 reviews all of their requests, and I mean all of it, and then

24 we prioritize from that list into a combined Division list.

25 COUNCILMEMBER BAISA: I'm assuming you had made some


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1 cuts?

2 CHAIR PONTANILLA: A lot.

3 MR. HASHIRO: Yes.

4 COUNCILMEMBER BAISA: Okay. But they do -- the

5 Divisions themselves identify what they need?

6 MR. HASHIRO: The Districts themselves identify what

7 they need and they make that request, then prioritize that

8 list.

9 COUNCILMEMBER BAISA: Okay. Thank you.


11 Member Molina?


13 CHAIR PONTANILLA: Member Mateo for Lahaina?







20 COUNCILMEMBER KAHO'OHALAHALA: None, sir.







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1 For Hana. Member Mateo?






7 Mr. Hashiro, the two pickup trucks, those are

8 replacing existing trucks or are they additional?

9 MR. HASHIRO: They're replacing existing. As you

10 look at it, this is Hana No. 1023.

11 COUNCILMEMBER MEDEIROS: That's --

12 MR. HASHIRO: That's the vehicle number of the truck

13 that's going to be replaced.




17 How old are the trucks?

18 COUNCILMEMBER MEDEIROS: What is the question?

19 Oh, how old?

20 CHAIR PONTANILLA: It's not the army surplus type,

21 yeah?

22 COUNCILMEMBER MEDEIROS: Hana used to have some of

23 that, too.

24 MR. HASHIRO: One is 1999 and one is 2000 model

25 years.


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1 COUNCILMEMBER BAISA: Is that old?


3 Member Baisa?



6 COUNCILMEMBER MOLINA: Just one quick question,

7 Chair, with regards to the trucks itself and in the baseyard

8 there, there's -- they're garaged, or are they going to be

9 left outside?

10 Because Hana is such a rainy area.

11 MR. HASHIRO: Most of our districts, most vehicles

12 are left out in the open and not garaged. That's one of the

13 areas that we looking at improving is to provide what they

14 call truck sheds --

15 COUNCILMEMBER MEDEIROS: Okay, yeah.

16 MR. HASHIRO: -- to provide covered storage space

17 for all our equipment and the vehicles. Because right now we

18 take a -- a big, I guess, gas from getting the corrosion and

19 everything with all our vehicles out in the open.

20 COUNCILMEMBER MOLINA: Right. You're going to

21 request rust-proofing for these because especially they're out

22 in the Hana area?

23 MR. HASHIRO: All vehicles have -- have

24 rust-proofing already.

25 COUNCILMEMBER MEDEIROS: Undercoating.


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1 COUNCILMEMBER MOLINA: Okay. Yeah. Just, I guess,

2 overall it's a long-term investment, Mr. Chair, we ought to

3 protect -- protect our long-term investment. Shelter for our

4 new vehicles are certainly going to be needed. Thank you.


6 Molokai. Member Mateo?









15 COUNCILMEMBER BAISA: No, thanks.



18 CHAIR PONTANILLA: You have a dozer on Molokai right

19 now?

20 MR. HASHIRO: Yes. It's a 44-year-old dozer we have

21 on Molokai.

22 COUNCILMEMBER MEDEIROS: Oh, Mateo.

23 CHAIR PONTANILLA: 44.

24 VICE-CHAIR MATEO: Older than I am.

25 CHAIR PONTANILLA: One more year, it becomes a


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1 classic.

2 MR. HASHIRO: We just cannot find any parts any

3 more.

4 (Laughter and inaudible comments.)

5 CHAIR PONTANILLA: Go to Lanai. Member Mateo,

6 Lanai?







13 COUNCILMEMBER KAHO'OHALAHALA: Yes, Chair.

14 What is the tanker being proposed for?

15 MR. HASHIRO: It's a replacement of a smaller size

16 tanker. We have like a 2,500-gallon tanker right now, but we

17 see a need for a larger size tanker, especially with all the

18 grasslands now on Lanai and especially in support of the Fire

19 Department.

20 COUNCILMEMBER KAHO'OHALAHALA: So this would help

21 the Fire Department as well?

22 MR. HASHIRO: Providing water to the fire just so

23 the engines themselves don't have to leave the scene. We can

24 transport the water from the source to the engines and they

25 can stay on scene to fight the fire.


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5 COUNCILMEMBER MOLINA: No questions for Lanai.

6 CHAIR PONTANILLA: A fast question. The Solid Waste

7 area are looking for a water tanker. I think they requested

8 for one. It's a possibility of sharing.

9 COUNCILMEMMBER KAHO'OHALAHALA: On Lanai?

10 CHAIR PONTANILLA: On Lanai.

11 MR. HASHIRO: Right now we do support the landfills

12 with our tankers. For Hana, they -- they borrow a tanker and

13 use it to clean their equipment. We fill up the Central Maui

14 Water Storage Tank with the Wailuku tanker. We -- Currently

15 we do support the landfill right now with -- with all of our

16 tankers.

17 CHAIR PONTANILLA: They're requesting for one tanker

18 for Lanai and I was, you know, inquiring about, you know,

19 right now you do share the tanker and, you know, they're

20 looking for one, you're looking for one brand-new one, cannot

21 share? Possibility of sharing.

22 MR. HASHIRO: We hesitate because of the conditions

23 at the landfill. They cause our equipment to be, let's say,

24 worn a little faster.



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1 MR. HASHIRO: It -- it can be shared, but it's --

2 you know, we cannot provide it on a daily basis as they -- as

3 they need it.



6 COUNCILMEMBER KAHO'OHALAHALA: Yeah. Well, I guess

7 the question is the need for the -- the tanker on a daily

8 basis is just for dust control?

9 MR. HASHIRO: I beg your pardon?

10 COUNCILMEMBER KAHO'OHALAHALA: The -- the need for

11 the equipment on a daily basis is for dust control?




15 Members, that's all for the Equipment.

16 COUNCILMEMBER MOLINA: Chair?

17 CHAIR PONTANILLA: Oh, yeah.

18 COUNCILMEMBER MOLINA: Can I go ahead and ask the

19 Department my question regarding . .

20 CHAIR PONTANILLA: Member Molina.

21 COUNCILMEMBER MOLINA: Yeah.

22 CHAIR PONTANILLA: Your question about that $400,000

23 piece of equipment.

24 COUNCILMEMBER MOLINA: Thank you. Thank you,

25 Chairman.


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1 Mr. Director, you know your decision to take out the

2 $400,000 paving equipment, this, I presume, was discussed with

3 the Mayor. And if it was, can you tell us what the Mayor's

4 reaction was to that?

5 And I bring it up because, you know, Mr. Chairman,

6 last -- last term it was a big issue for us and a large number

7 of people out in the public who want to get our roads

8 resurfaced and, also, the fact that we're being held hostage,

9 basically, by one paving company. So this was thought of as a

10 potential solution for us to save money over the long term,

11 get our projects done faster and not be held hostage, so to

12 speak. So I'm just interested to know why -- the rationale

13 for this decision and what was the Mayor's reaction to it.


15 And, Department, if you could explain -- I know last

16 budget cycle statements were made that this piece of equipment

17 will not do the type of road repaving we all think that we can

18 do, but mainly those minor repaving of, you know, the roads

19 that we maintain. So, Department? Director?

20 MR. ARAKAWA: Yes, Mr. Chair. Your memory serves

21 you correctly. Basically, last budget we asked for this

22 money, basically, to do minor repairs to resurfacing portions

23 of our roadways. We would still need the money to, basically,

24 go out and contract private contractors to do our major

25 resurfacing. So we -- we were, basically, thinking we could


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1 start small and do the minor repairs first and get our crew

2 started in that fashion.

3 As far as the -- within the Administration, I did

4 not specifically speak with the Mayor about cutting the

5 $400,000; however, the direction to us was we needed to cut

6 our budget by 16 percent, which is a huge amount considering

7 that, you know, your salaries are, basically, fixed. And

8 without having to, basically, layoff people, the easiest

9 things to cut, basically, are vacation, overtime and

10 equipment. So I realize -- it was a painful decision from our

11 side, too, because we are wanting to, basically, get this

12 project started, but it was just something that had to be done

13 to -- to meet the -- the 16-percent budget cut.

14 COUNCILMEMBER MOLINA: Okay. Thank you, Mr.

15 Director. I mean, I can appreciate, you know, you -- you're

16 having to do your part to -- to make cuts, but, you know, the

17 public judges what we do as elected officials and appointed

18 officials. They like to see tangible results, you know.

19 Roads is one of the first things people judge our government's

20 ability to provide for our community. They love to see the

21 roads resurfaced along with maybe a public building being

22 constructed. And that's something very visible to the public.

23 And, you know, we're so dependent still on our cars.

24 And so when you drive along a bumpy road, the first people

25 you're going to blame are the elected officials or the


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1 appointees, department heads, so -- so that's why I think, you

2 know, paving -- maybe it's something that's more in the mind,

3 but, you know, it protects your vehicle, smoother ride, and

4 you drive along too many bumpy roads, you're going to end up

5 taking your car to the auto shop, costing our constituents

6 more monies out of their pocket.

7 So -- so while I know this $400,000 piece of

8 equipment was for minor repairs, but what may be minor to us

9 is important to a lot of people, you know. And I presume

10 that, Mr. Director, the minor repairs would be for those -- to

11 pave those smaller side streets. Am -- am I correct?

12 MR. ARAKAWA: We were intending to, basically, pave

13 short sections of road. You've -- you've probably driven over

14 a number of them where -- where most of the road may be in

15 fairly good shape, but portions may be deteriorating maybe

16 near the edge or you can see some stress cracking in specific

17 areas. So rather than waiting like we've done in the past

18 until the problem gets worse and more expensive to fix, we

19 wanted to actually try to do small patches at a time to

20 preserve those sections so that we can lengthen the time

21 between major resurfacings.

22 COUNCILMEMBER MOLINA: Like preventative

23 maintenance, if you will?

24 MR. ARAKAWA: Yes, yes.

25 COUNCILMEMBER MOLINA: Yeah, okay. And we have the


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1 personnel that's qualified to operate this kind of paving

2 equipment, yeah? We don't have to contract out or .

3 MR. ARAKAWA: Well, eventually, we -- depending on

4 how much you -- you know, the County wants to get involved and

5 how extensive you want this paving program to be, you -- we

6 may have to hire additional people to do it. But, again, you

7 know, our thought last year was, let's start off small. Let's

8 try paving in-house first, see how it works. And then if

9 it's -- works out well, you know, we can certainly ask for

10 more as -- as time goes on.

11 I do have some numbers for you. And I know -- you

12 know, I don't want to have you fall off your chair, but the --

13 some of the costs involved -- and, you know, you don't have to

14 purchase all of these in one crack, but like the asphalt

15 paving machine, roughly, we're looking at $250,000. A

16 pavement milling machine is about a half a million dollars.

17 Steel drum vibratory roller is at $200,000. And an asphalt

18 distributor truck is another $250,000. So the total -- total

19 is 1.2 million.

20 Now -- now, again, you know, we can try to do these

21 or implement these in an incremental manner, but I just wanted

22 to at least throw that out. We still want to do it in the

23 long term, at least try to do more of that work in-house, but,

24 like anything else, it's going to cost money. So, you know,

25 from a policy standpoint, we have to make up our mind whether


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1 we want to buy the equipment, or use that money to hire a

2 private contractor to resurface roads.

3 COUNCILMEMBER MOLINA: Okay. Well, thank you for

4 that breakdown on what the equipment will cost. And, yeah, I

5 can agree, it will cost a lot up front, but when we're looking

6 long term -- and I don't know how many more folks want to

7 create additional paving companies to provide competition for

8 this one paving company, but as long as we have only one

9 paving company, they got us by the cojones, you know, Mr.

10 Chairman. I mean, sorry to use that word, but it's -- it's

11 true. We're -- we're, you know, enslaved, if you will.

12 So I'm -- you know, we have to look -- we have to

13 look long term, Mr. Chairman, so -- and I appreciate the

14 discussion. I appreciate the response from the Director and

15 the Department, so -- but it just -- to me, just came as a

16 shock that, you know, to have cut out this equipment, so --

17 being that paving is a -- and resurfacing is such a, you know,

18 vital part of our services to the community, Mr. Chair. Thank

19 you.

20 CHAIR PONTANILLA: Thank you, Member Molina.

21 Mr. Hashiro?

22 MR. HASHIRO: Yes. Just a small addition. Besides

23 the equipment, we also have to look at materials and

24 operational costs. And we're faced, you know, this fiscal

25 year with a 16-percent cut. That cut a lot of the equipment


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1 out and some of the operations out. In the FY '10 Budget we

2 were asked to cut another 10 percent. So, you know,

3 realistically, it was very difficult to look at buying the

4 paving machine and not having any money to buy the materials,

5 you know, the asphalt, the tack oil. And it would also

6 increase the traffic signs cost, because after we pave, we've

7 got to go restripe everything again. So, you know, it kind of

8 put us in a difficult position if we had the equipment, we

9 didn't have the money -- money for the materials, you know, it

10 just didn't add up.

11 COUNCILMEMBER MOLINA: Okay. Thank you.


13 Okay. Members, if you do have any questions on that

14 particular program, if you can provide your Chair with your

15 questions, we'll get information back from the Department.

16 Moving along, we go to the Traffic Management

17 Program. Mr. Arakawa, brief comments on that.

18 MR. ARAKAWA: Mr. Chair, as far as the Traffic

19 Management Program, the A budget, we're looking at a --

20 basically, a 1.3-percent increase in the Fiscal Year 2010.

21 There are no vacancies right now in either the Traffic Signs

22 and Markings or Traffic Signal Light Section.


24 Members, any questions on the salaries and wages?

25 Member Mateo?


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5 COUNCILMEMBER MEDEIROS: Mahalo, Chair. I'm

6 assuming we're continuing that in the A account we can ask

7 about the goals, objectives and so forth?


9 COUNCILMEMBER MEDEIROS: So this Traffic Management

10 Program, now traffic signs and signals are under that? Is

11 that what it is?


13 COUNCILMEMBER MEDEIROS: Oh, okay. So they're no

14 longer separate. Okay. Thank you.





19 Under your goals on 19-25, can you just describe to

20 me your first goal that says, "Ensure that the work requests

21 for traffic signs, markings listed in the request for service

22 database, KIVA software." So can you explain the KIVA?

23 MR. HASHIRO: Yeah. The KIVA's originally intended

24 to -- to manage building permits, planning and zoning type

25 issues. We adapted it to use it as a complaint and work


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1 database for us. We -- every time a complaint comes in, we

2 generate a problem, a problem -- work problem, and then we

3 monitor the progress and the work and then sign off on it when

4 it's completed.

5 The Traffic Signs and Markings crew had a -- a huge

6 backlog of work. We were up to about 400, 500 work requests

7 behind. And some of that was due to equipment, some of that

8 was due to manpower. We've made a steady increase in cutting

9 it down, but we still have about a 2 or 300 -- a little over

10 200 more to tackle yet in our backlog.

11 COUNCILMEMBER KAHO'OHALAHALA: So the KIVA is a

12 software that basically keeps monitoring all of those issues?


14 COUNCILMEMBER KAHO'OHALAHALA: And at this point in

15 time, then, you're saying that you're catching up to the

16 back -- the backlog.


18 COUNCILMEMBER KAHO'OHALAHALA: And is KIVA, then,

19 the best solution for you in terms of managing problems?

20 MR. HASHIRO: It may not be the best, but it was the

21 one that was available at the time. Prior to that, I was

22 doing it on the Paradox database and trying to manage it on my

23 own. And some of the data got lost because, you know, the

24 computer wears out and information is lost. Now it's on the

25 network computer in the County, so it's backed up daily. So a


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1 lot of that is retained and it's -- is available to everyone

2 who wants to get on to it.

3 COUNCILMEMBER KAHO'OHALAHALA: Okay. Is it -- this

4 software is only being used in this -- in this instance, then?

5 MR. HASHIRO: In -- well, like I said, it's used for

6 Development Services and Planning for their permits and

7 zoning.

8 COUNCILMEMBER KAHO'OHALAHALA: Okay. And then

9 earlier when you talked about using software that was going to

10 help you have a better sense of roads, is this being

11 incorporated into this system, or are you looking at a -- a

12 whole other system.

13 MR. HASHIRO: I believe Engineering has a pavement

14 maintenance software that they referred to in their session.

15 We're trying to work with them and trying to do some of the

16 work, like crack sealing is the first issue with pavement

17 maintenance, you know, pavement main -- management software

18 they got, I guess, things like slurry seals, things what --

19 and the slurry seals are what they did for North Kihei Road,

20 Haleakala Highway, the old bypass area. And Kuihelani

21 Highway, they did slurry seals also with the State. So the

22 County is looking to do slurry seals, also, with our roads.

23 And then I think next step up was chip seals. And

24 chip seals is a little controversial in that it's like oil and

25 chips, small pieces of rock, and sometimes the -- the rock


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1 tends to get lose and, you know, it gets into people's yards

2 and causes problems. Gets thrown by the tires and may chip

3 windshields. So, you know, I'm not really certain if that's

4 an appropriate thing that we want to get into.

5 And the last thing is all -- is, finally,

6 reconstruction or resurfacing.

7 COUNCILMEMBER KAHO'OHALAHALA: Okay. And in your

8 second goal you talk about remote monitoring systems. You

9 want to explain that?

10 MR. HASHIRO: Yes. We started in the program with

11 our traffic signal side to -- to remotely monitor all our

12 traffic signals. We still in that process. We thought we'd

13 be a lot further along than we are right now. We're dealing

14 with some issues with the radio transmissions of sending the

15 signal -- electronic signal from the traffic signal over the

16 airways and into our baseyard. So that's what -- we hope to

17 monitor a lot of these problems areas with the traffic signals

18 at our baseyard. In some cases we can modify and correct

19 things at the baseyard without actually going out in the field

20 to do that correction. So we -- we hope to get that whole

21 process finished.

22 COUNCILMEMBER KAHO'OHALAHALA: Is it a live body

23 that's doing the monitoring?


25 COUNCILMEMBER KAHO'OHALAHALA: And computer.


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1 MR. HASHIRO: Yes.

2 COUNCILMEMBER KAHO'OHALAHALA: Is it --

3 MR. HASHIRO: We have three Traffic Signal

4 Technicians for the whole island right now, and one of those

5 would -- would do the monitoring.

6 COUNCILMEMBER KAHO'OHALAHALA: And is there ever an

7 unmanned monitoring?

8 MR. HASHIRO: Could you elaborate?

9 COUNCILMEMBER KAHO'OHALAHALA: Well, your people are

10 there only, what, eight hours a day.

11 MR. HASHIRO: We're there eight hours a day and

12 there's -- we have one person on standby the rest of the

13 hours. So if there's a problem and the police makes a call or

14 somebody makes a call, we go and respond.

15 COUNCILMEMBER KAHO'OHALAHALA: Okay. So it's not

16 being run by a computer, then? It's not being monitored by a

17 computer?

18 MR. HASHIRO: No. Right now every signal is a

19 stand-alone system. So this remote monitoring is going to

20 allow us to monitor the stand-alone system at a central

21 location.

22 COUNCILMEMBER KAHO'OHALAHALA: Okay. So all

23 independent systems?


25 COUNCILMEMBER KAHO'OHALAHALA: And if they needed to


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1 be dealt with, then you would deal with one system --

2 MR. HASHIRO: Right now we have to go to each

3 individual signal and -- and make the correction.

4 COUNCILMEMBER KAHO'OHALAHALA: Okay. Thank you,

5 Chair.


7 Member Baisa?




11 CHAIR PONTANILLA: Thank you very much.

12 Operations. Member Mateo?







19 COUNCILMEMBER KAHO'OHALAHALA: Pass.





24 CHAIR PONTANILLA: In regard to Equipment, there's

25 no request. So, Members, if you have any questions on the


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1 Traffic Management Program, if you can send your questions to

2 the Chair, we'll get information back from the Department.

3 The last program is the Garage Services Program.

4 Director, comments?

5 MR. ARAKAWA: Under Garage Services, under the A

6 account, we're just looking at, basically, a 0.5-percent

7 increase, very small. B account, it's a 9.6-percent decrease.

8 And C account, we can -- we can go over in more detail some of

9 the equipment that's proposed.


11 Member Nishiki, A account?










21 CHAIR PONTANILLA: Okay. The B account, Operations.

22 Member Molina, questions?



25 Member Baisa?


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5 COUNCILMEMBER MEDEIROS: No questions.




9 C account, Equipment. And, Director, if you can

10 guide us through equipment that is being requested.

11 MR. HASHIRO: Thank you, Mr. Chair.

12 For Equipment for our Wailuku County Garage, we're

13 looking for heavy duty jack stands and a flatbed truck with a

14 compressor.

15 For County Garages, Makawao, we're looking at a tire

16 changer, an alternator starter tester, an AC recycle charge

17 station, a 4 x 2 pickup truck.

18 For County Garages, Hana, we're looking at steam

19 cleaner, pressure washer, AC recycle charge station and a

20 diagnostic tester. And that's it for the Equipment for the

21 garages.


23 Member Molina?

24 COUNCILMEMBER MOLINA: No. The majority of the

25 equipment requests are all replacement. I have no questions.


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1 Thank you.


3 Member Baisa?









12 Let's see. So, Members, if you have any questions

13 regarding Equipment, if you can pass it on to the Chair, we'll

14 get information back from the Department.

15 So that completes the Highway Funds and we're going

16 to go directly to CIP.

17 Members, the first project is on page 23-06.

18 COUNCILMEMBER MEDEIROS: 23-06.

19 CHAIR PONTANILLA: This is Hana resurfacing.

20 COUNCILMEMBER MEDEIROS: 23-06. Let us get to that

21 page.

22 COUNCILMEMBER BAISA: Forget it.

23 COUNCILMEMBER MEDEIROS: You're way ahead of us.

24 CHAIR PONTANILLA: And that's the Hana District Road

25 Resurfacing; Cash, $500,000. CIP 23-06.


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2 CHAIR PONTANILLA: Department.

3 MR. ARAKAWA: Mr. Chair, Hana District Resurfacing,

4 we're requesting $500,000 in County money. We're looking to

5 resurface a portion of Piilani Highway along the back side

6 between milepost 27 and milepost 27.5.


8 Member Nishiki?



11 COUNCILMEMBER MEDEIROS: Mahalo, Chairman.

12 Yes. So prior appropriation was 500,000. 2010 is

13 another 500,000, or you're just carrying that over?

14 MR. ARAKAWA: No. It's an additional 500,000.

15 COUNCILMEMBER MEDEIROS: Additional, so -- and is --

16 is the plan to do the work in 2010?


18 COUNCILMEMBER MEDEIROS: Okay. Is this a

19 continuation of what we used to have where we try to resurface

20 so many miles or part of a mile in the back road there?



23 MR. ARAKAWA: It's just a continuation of the

24 resurfacing program along that back side.

25 COUNCILMEMBER MEDEIROS: Good. I'm very glad to


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1 hear that, because I know the people back there will certainly

2 want that. Because there seem to be more traffic going by

3 through that way. People that live in Kipahulu and Kaupo now

4 go out that way instead of coming through Hana. So thank you

5 for this CIP District Resurfacing.

6 So this is besides what we have in our other

7 resurfacing accounts, right, as far as the operations in the

8 district?

9 MR. ARAKAWA: Oh. As far as road patching

10 materials?

11 COUNCILMEMBER MEDEIROS: Yeah, road patching.

12 MR. ARAKAWA: Yes. Yes, that's -- this is in

13 addition to.

14 COUNCILMEMBER MEDEIROS: In addition to. Okay.

15 Thank you, Department.



18 Director, can you tell us and the public, because

19 there are a lot of concerns in regards to, you know, we spend,

20 you know, half a million dollars and we don't go too far,

21 yeah?


23 CHAIR PONTANILLA: If you could explain, you know,

24 to the Members as well as the public how much or, you know,

25 how many feet can we pave with $500,000?


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1 COUNCILMEMBER MEDEIROS: Depends on what area.

2 MR. ARAKAWA: Mr. Chair, basically, the cost, of

3 course, depends on the bids that we receive and it depends on

4 the -- the exact specs that we are going to require for the

5 work. Sometimes if you're just looking at a thin veneer of

6 asphalt resurfacing -- for instance, if you want to resurface,

7 say, with one and half inch thick asphalt concrete, we're

8 looking at about $180,000 per lane mile. So if you do,

9 basically, a two-lane road, it's $360,000 for -- for a mile.

10 If you just do like a seal coat, like what we're --

11 some of the CIP we're looking at like a slurry seal, we're

12 looking at $90,000 per lane -- lane mile.

13 Ultra thin white topping, which we talked about in

14 the Kamehameha Avenue case where we would try concrete, this

15 is a concrete-based material with a fiber mesh and it's a

16 4-inch thick concrete layer, and that's $1.2 million per lane

17 mile.

18 If we are resurfacing with 2-inch thick asphalt

19 concrete pavement with a filter fabric or a petro mat to kind

20 of stabilize the base to a greater extent, we're looking at

21 $250,000 per lane mile.

22 So that kind of gives you a rough variable cost as

23 far as what's -- what we face as far as resurfacing.




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7 COUNCILMEMBER MEDEIROS: Chair, just a follow up,

8 please?



11 So most of this resurfacing that's done is

12 contracted out, such as would be on Piilani Highway?




16 COUNCILMEMBER MEDEIROS: So certainly the bid and

17 the costs per lane mile would be greater out there because of

18 the distance to transport material and mobilize equipment?

19 MR. ARAKAWA: Yeah. These costs are actually all

20 average costs, so . .

21 COUNCILMEMBER MEDEIROS: Right. Okay.

22 MR. ARAKAWA: Generally the costs on like Hana,

23 Molokai and Lanai would be higher.

24 COUNCILMEMBER MEDEIROS: Uh-huh. And you brought up

25 the concrete type pavement and you said 4 inch. Is that what


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1 they're laying down on Haleakala Highway? Is that a 4-inch?

2 MR. ARAKAWA: Yeah, I believe so.

3 COUNCILMEMBER MEDEIROS: Okay. And like in Piilani

4 Highway on the back side by Kaupo and going out towards

5 Ulupalakua, some of that road, you know, had surfacing, but

6 was what Hana put on themselves with the oil and the cinders

7 and so forth. So when you resurface that kind of material, do

8 you got to stabilize the base again?

9 MR. KRUEGER: A typical section for that portion of

10 the road is 2-inch Asphalt Mix 5 on 2-inch asphalt-treated

11 base.

12 COUNCILMEMBER MEDEIROS: Oh, okay. Okay. And a

13 lane mile is how wide?

14 MR. KRUEGER: It's been varying because we've been

15 resurfacing the existing road and not widening it. At mile

16 marker 26 to 27 it's down to 14-feet wide.


18 Department.



21 Fast question. You know, that inch and a half oil

22 base, you know, those big trucks that travel up and down our

23 roadways, our road surface, are they all inch and a half or do

24 they vary inch and a half to whatever to handle greater weight

25 on the road?


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1 MR. YAMASHITA: Chair Pontanilla, it varies

2 according to roadway functional classification.

3 COUNCILMEMBER MEDEIROS: Subgrade.

4 MR. YAMASHITA: On a major collector, it's -- it's a

5 significantly stronger section than on the minor street.


7 MR. YAMASHITA: Actually, we have three different

8 types of pavement structure within the -- our County

9 standards.

10 CHAIR PONTANILLA: So it depends on the -- the road

11 type?

12 MR. YAMASHITA. Exactly.


14 Okay. Next project is on 23-07, Earthquake

15 Mitigation, Road Improvement. Again, this is in Hana.

16 MR. ARAKAWA: Yes, Mr. Chair. This was the

17 earthquake mitigation work that already has been completed.

18 And you might recall after the earthquake there was an

19 Emergency Declaration by the Governor which suspended

20 environmental and permitting requirements. It just suspended,

21 but didn't delete it. So, basically, this money, the $300,000

22 that we're asking for, would be for after-the-fact permits

23 that we now have to obtain for that, that work.


25 Member Nishiki?


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3 COUNCILMEMBER MEDEIROS: Yeah. Thank you, Mr.

4 Chairman.

5 So the work has been done, the County paid for it up

6 front, and we're seeking reimbursement from FEMA. So this

7 additional money, can you explain one more time, Director,

8 what is it for?

9 MR. ARAKAWA: We have to get I know an environmental

10 assessment and I'm -- I'm not sure what other permits would be

11 required, but there are other permits that we also need to

12 obtain. So the EA and the permits would be, basically,

13 after-the-fact permits that would be -- would be needed.

14 COUNCILMEMBER MEDEIROS: Okay. And that's because

15 the Governor suspended them so we could get the work done?


17 COUNCILMEMBER MEDEIROS: Now, are these additional

18 funds for the EA and permits also reimbursable?

19 MR. ARAKAWA: They're not reimbursable.

20 COUNCILMEMBER MEDEIROS: Okay. So it's not on the

21 eligible list of FEMA?

22 MR. ARAKAWA: No.


24 Department.



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5 COUNCILMEMBER BAISA: Nothing.



8 CHAIR PONTANILLA: Okay. The next one down is

9 Kaholopo Bridge Replacement.

10 COUNCIL MEMBERS: Kaholopo.

11 CHAIR PONTANILLA: It's on 23-08. Member -- Mr.

12 Arakawa.

13 MR. ARAKAWA: Thank you. The request before you for

14 Kaholopo -- Kaholopo Bridge replacement is $100,000 in bond

15 funds for land acquisition, $100,000 in bond funds for design

16 and $4.2 million in federal funds. There's also $500,000 in

17 bond funds from -- for construction management for this

18 project. So it's a total of 4.2 million in Federal funds and

19 700,000 in bond funds. And as I mentioned earlier, this is a

20 backup project under the American Recovery and Reinvestment

21 Act.

22 COUNCILMEMBER MEDEIROS: Very good.

23 MR. ARAKAWA: And, basically, if other projects on

24 the ARRA list are unable to meet the deadlines, then we will

25 request that this project be included. And if that happens,


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1 ARRA will pick up the entire $4.2 million cost, which

2 represents the Federal and the local match. But we will be

3 requesting the $700,000 in local funds as primarily for

4 construction management purposes.


6 Member Nishiki?




10 So if we're going to wait for ARRA funds in order to

11 complete this project or we hoping for that?

12 MR. KRUEGER: It's also on the STIP for 2010.


14 MR. KRUEGER: So if we go with ARRA funding, it's

15 100 percent. If we go with on the STIP, it's 80/20.

16 COUNCILMEMBER MEDEIROS: And if we go with ARA --

17 ARRA funds, when can we expect a response whether we get --

18 have funds for this particular project?

19 MR. KRUEGER: I -- I would say at least six

20 months --


22 MR. KRUEGER: -- to get through the first stage.

23 There's a first half and second half and then there's a 2010.

24 COUNCILMEMBER MEDEIROS: Okay. Okay. And then for

25 people that, you know, watching in the Hana area, because


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1 they're not familiar with Kaholopo Bridge because it's always

2 been called since the plantation days Make-Man Bridge, that's

3 for their information. So they know that's that bridge.

4 Thank you.



7 COUNCILMEMBER KAHO'OHALAHALA: Yeah. Your land

8 acquisition, you're extending that same amount in 0 -- in '10,

9 2010, so is that a duplication, is that double the amount

10 or .

11 MR. KRUEGER: No. It's in case we can't get it

12 completed in 20 -- 2009.

13 COUNCILMEMBER KAHO'OHALAHALA: Okay. So you have

14 an -- an existing amount in hundred bonds for '09?

15 MR. KRUEGER: Correct.

16 COUNCILMEMBER KAHO'OHALAHALA: And then you're

17 anticipating or projecting that same amount in case you're not

18 completed in '09?

19 Okay. And then what -- what needs to be purchased

20 at that bridge?

21 MR. KRUEGER: We have -- We're replacing the bridge

22 in place, so we don't have to really buy more land, but we

23 need to get a couple drainage easements and construction

24 easements to construct the bridge.

25 COUNCILMEMBER KAHO'OHALAHALA: Okay. So the cost is


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1 in easements, then, to construct and drainage?

2 MR. KRUEGER: Basically, yes.

3 COUNCILMEMBER KAHO'OHALAHALA: Okay. Okay. Thank

4 you.


6 Member Baisa?





11 The next one is Koukouai Bridge.

12 MR. ARAKAWA: Koukouai Bridge.

13 CHAIR PONTANILLA: Koukouai.

14 MR. ARAKAWA: I'm sorry. Koukouai Bridge

15 Rehabilitation, this request is for $200,000 in County funds.

16 And we are still in the design phase on -- on this bridge

17 rehab. And this is something that we had wanted to do the --

18 Actually, in terms of the other bridges under County

19 jurisdiction here in the Hana area, this was in fairly good

20 structural condition, so we're proposing to do a

21 rehabilitation under this method. It's called cathodic

22 protection. And we -- we hired a consultant to do the design,

23 Wilson Okamoto, and they're proceeding with this rehab design.


25 Member Nishiki?


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4 So are we applying for ARRA funds for this project?

5 No. This would strictly be County funded. Any

6 monies from the State?

7 MR. ARAKAWA: It's -- it's on the Federal STIP for

8 Fiscal Year 2012, so still several years away.


10 Department.





15 Just for clarification, Director, you said that the

16 bridge is structurally sound?

17 MR. ARAKAWA: Well, no, not exactly. It's -- it's

18 in structurally better condition than some of our other

19 bridges that are under our jurisdiction. So the bridges that

20 are in worse structural shape we're proposing a

21 reconstruction, basically. Basically, a whole new bridge,

22 it's just going to look like the old bridge. In this case we

23 are trying to rehab what's there now.




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1 COUNCILMEMBER BAISA: No, thanks.




5 The next one is on 23-10, Waiohonu Bridge

6 Replacement.

7 MR. ARAKAWA: Waiohonu, we're just basically

8 requesting $50,000 in County money to do land acquisition.

9 It's kind of a minor land acquisition, but it's basically a --

10 a construction easement that we need to obtain for the

11 temporary bridge. And this project is on the STIP for Fiscal

12 Year 2011.


14 Member Nishiki?




18 So if the land acquisition is for an easement for

19 construction phase of it, what happens when we're done? We

20 just have an easement that's not used any more?

21 MR. ARAKAWA: Yeah. We -- It's basically just a --

22 a -- for the period of construction. And after construction

23 is done, the easement is extinguished.

24 COUNCILMEMBER MEDEIROS: Okay. So it returns back

25 to the property owner?


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1 MR. ARAKAWA: Yes.


3 Department.



6 COUNCILMEMBER KAHO'OHALAHALA: Yeah. And in -- on

7 your prior appropriation, then, the 1.6, that's already

8 expended?

9 MR. YAMASHITA: Yes. We did expend it for a

10 temporary detour bridge. And it's a metal bridge that we --

11 we plan to install in the interim in case we don't meet the

12 funding deadlines for the STIP. So, yeah, it's -- it's just

13 so we can install that -- that bypass as a safety precaution.



16 Member Baisa?





21 The next one is CIP 24-06, Paia-Haiku District Road

22 Resurfacing. Mr. Arakawa?

23 MR. ARAKAWA: Yeah, Mr. Chair. We're requesting

24 $800,000 in County funds for Paia-Haiku District Resurfacing.

25 And the roads that we are tentatively scheduled for


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1 resurfacing in 2010 are the remaining portion of Ulumalu Road,

2 Waa Place and Puu Way. The second two roads are off of

3 Ulumalu Road.


5 Member Molina?

6 COUNCILMEMBER MOLINA: Thank you very much, Mr.

7 Chairman.

8 And thank you, Mr. Director. The Ulumalu Road

9 matter was going to be one of my first questions, so you've

10 answered that. Ulalena Loop, I notice for future fiscal years

11 you have a total of 900,000 appropriated for that. Last year

12 we appropriated $100,000 for Ulalena Loop. Can you update us

13 on that? I believe the residents are seeking some kind of

14 meeting.

15 MR. ARAKAWA: Yes, Councilmember Molina. We

16 actually had been looking for possibly a -- a different kind

17 of resurfacing alternative for Ulalena Loop, which is an old

18 government road. We've been looking at this enzyme product

19 which -- which if mixed with the soil would supposedly harden

20 and provide an all-weather surface, but we haven't quite found

21 a -- a distributor that meets with our -- meets to our

22 satisfaction. So we're going to be meeting with some of the

23 interested residents in the area. There are two sides to the

24 loop where work needs to be done, the Paia side and the Haiku

25 side, and we have to work out an amicable divvying up of the


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1 funds so that acceptable portions of the work are done on each

2 side.

3 COUNCILMEMBER MOLINA: Okay. And one question I had

4 with regard to Haiku Road, you know, a good portion of that is

5 really rough. Any future plans to include that in a fiscal

6 year for resurfacing? Because that -- that's a heavily used

7 road and I've had some calls about that.

8 MR. ARAKAWA: We'll have to consider that for -- for

9 possibly next year. Unless you want to certainly proviso it

10 with the existing monies --


12 MR. ARAKAWA: -- but we can certainly consider that.

13 COUNCILMEMBER MOLINA: And also Kokomo Road. Kokomo

14 Road down to Haiku Road, so -- Okay. All right. Thank you.


16 Member Baisa?



19 COUNCILMEMBER KAHO'OHALAHALA: No, thanks.






25 The next one is on page 25-05, Makawao/Pukalani/


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1 Kula Road Resurfacing, Makawao/Makani Road Improvements.

2 Director?

3 MR. ARAKAWA: Mr. Chair, we're asking for $800,000

4 for Makawao-Pukalani-Kula District Road Resurfacing. And the

5 roads tentatively scheduled for resurfacing with Fiscal Year

6 2010 monies would be Pukalani Street and, hopefully, portions

7 of the Kula Kai Subdivision and Pukalani Subdivision depending

8 on how the -- how far the -- the money will take us.

9 CHAIR PONTANILLA: Okay. Member Molina?

10 COUNCILMEMBER MOLINA: Not on this particular CIP.

11 Probably the next one.


13 COUNCILMEMBER BAISA: Yes. I'm extremely happy to

14 hear that you'll be doing something with Kula Kai. The

15 Hiroshimas have come out every single year begging for Kula

16 Kai, so anything you can do, I'd be really appreciated --

17 appreciate that a lot. Thank you.



20 COUNCILMEMBER KAHO'OHALAHALA: You know, since we're

21 going through these kind of CIP, just a general question. In

22 your -- your software, do you have this -- all of these

23 streets laid out so that you know specifically what sections

24 you're going to be working with and you know the -- the

25 condition of it? And is it something that -- that we can take


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1 a look at and -- and get a sense for how you are progressing

2 through these CIP projects and -- and what time frame? Like,

3 you know, you're -- you're extending out in a six year, so --

4 so if you look at 2015, we can look at some kind of schematic

5 that will show us exactly how your progression works?


7 MR. KRUEGER: We haven't gotten that far where we --

8 we plan what roads to pave every year for the next six years.

9 We know the amount of lane miles we want to pave, but it's --

10 every year as it comes up, our priority always manages to

11 change. But we try to get the main roads that we want to get,

12 but there's always -- there's always changes in priorities.

13 COUNCILMEMBER KAHO'OHALAHALA: Okay. I guess

14 what my question, Chair, because you talked about putting it

15 all on some kind of software program that helps us to have

16 some comprehensive view of what you're -- you're talking about

17 when you're moving to -- to these long-term CIP projects. So

18 when you say that it changes so often, then what does that do

19 in terms of your original plan in that schematic that you --

20 you've come and I think prepared to present in a six-year

21 plan? What happens to -- to the main schedule of -- of

22 repair?

23 MR. ARAKAWA: Basically, if it's altered, the

24 program gets thrown off a little bit. But I think what we can

25 do, you know, maybe not as part of the budget, but after the


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1 budget session is over, we can certainly give you a

2 demonstration of what the software can do and how we would go

3 through our analysis. And, you know, welcome the input from

4 the Council.

5 COUNCILMEMBER KAHO'OHALAHALA: Yeah. I'd appreciate

6 some -- some sense of that because we're looking at numbers,

7 we're looking at six-year cycles, we're looking at dollar

8 amounts, and then have no sense of what that means on -- on

9 the ground. And, you know, like for me, I can look at Lanai

10 City as a one-mile square, and if you show me all of the

11 streets within Lanai City that you can work with in a given

12 period of time, it would be very easy for me to understand

13 what the -- the dollar amount is for the amount of miles that

14 you want to accomplish for an area. But if you look at Maui

15 County in general, I have no other way of understanding how --

16 how to gauge that. So that would be a helpful kind of an

17 exercise, I hope. Yeah.


19 Is there a possibility of having one overlay with

20 the GIS system to identify the roadways for Maui County and

21 then from there set up some kind of program as far as, you

22 know, by priority what roads need to be resurfaced? There is?

23 MR. KRUEGER: Part of -- The program includes a map

24 of all the roads and you can circle a section of roads or a

25 community of roads, and it'll give you the name and -- of all


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1 the roads in that area and when it should be resurfaced and

2 how much it's going to cost.

3 CHAIR PONTANILLA: Good. Thank you.

4 Member Medeiros?

5 COUNCILMEMBER KAHO'OHALAHALA: And does it give you

6 further information --

7 CHAIR PONTANILLA: Go ahead.

8 COUNCILMEMBER KAHO'OHALAHALA: -- that tells you

9 it's tied to this year's CIP?

10 MR. KRUEGER: I don't think we've gotten that far

11 yet.


13 CHAIR PONTANILLA: That's how we used to do it in my

14 previous life.

15 Member Medeiros?

16 COUNCILMEMBER MEDEIROS: No, no questions.




20 The next one is CIP 26-09, Iao Stream Drainage. And

21 I think Mr. Arakawa already provided some information.

22 COUNCILMEMBER MOLINA: Chair, I think there's --

23 there's one more CIP in Makawao.

24 CHAIR PONTANILLA: Oh, I'm sorry.

25 COUNCILMEMBER MOLINA: 25-6.


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1 CHAIR PONTANILLA: 25-6.

2 COUNCILMEMBER BAISA: Yep.

3 CHAIR PONTANILLA: Oh, all right. 25-6.

4 COUNCILMEMBER BAISA: Pass.

5 CHAIR PONTANILLA: Makawao/Makani Road Improvements.


7 in County funds for the Makawao/Makani Road Improvements

8 Project. This is to do land acquisition. This is a part of a

9 Federal aid project along a portion of Makawao Avenue from

10 Eddie Tam Gym to Makani Road and it continues down Makani Road

11 from Makawao Avenue to around Kalama School. There is some

12 widening involved with this project and it's on the STIP for

13 Fiscal Year 2011.

14 Also, I just wanted to mention, you know, we had

15 some resurfacing money in Fiscal Year 2008 for the section of

16 Makawao Avenue from Eddie Tam Gym to Baldwin Avenue, so that

17 should be done during the summer, probably during the summer,

18 this summer. So just for information's sake, that segment

19 closer to Makawao Town will be resurfaced this summer. But

20 the Federal aid project will be, hopefully, bid out in 2011.


22 Member Molina?

23 COUNCILMEMBER MOLINA: Thank you, Chairman.

24 And, Mr. Director, thank you for the good news on

25 that Makawao -- Eddie Tam to Baldwin Avenue. And at least


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1 it's been put on the record that we're looking at summer,

2 because I know there's a lot of constituents in Makawao that

3 would be very pleased. And they've been pounding on my doors

4 as well, too, and, you know, I've been telling them that this

5 Council already had made appropriations for that I think

6 roughly two years ago. So it will bring a sigh of relief for

7 a lot of people.

8 And because, you know, you have four schools in the

9 immediate region, you have a lot of traffic, school traffic,

10 morning and afternoon during the weekdays: Makawao School,

11 Seabury Hall, St. Joseph, Kalama School. So that's good to

12 hear.

13 With regards to the Makawao/Makani Road

14 Improvements, there are some prior appropriations in Fiscal

15 Year '06 and '08 and you're requesting another $500,000. What

16 has been done with the -- what kind of work has been done or

17 how much monies have been expended of those prior

18 appropriations for the Makawao and Makani Road Improvements

19 thus far?

20 MR. YAMASHITA: Okay. Councilmember Molina,

21 $500,000 was approp -- was encumbered for a design contract in

22 a prior appropriation; however, we did lapse the $500,000 for

23 land acquisition in the prior year's appropriation. The

24 alignment was not yet set by designers, so, therefore, we

25 couldn't go ahead and -- and identify the road widening strips


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1 that were required.

2 Right now we're about 60-percent complete with the

3 design, so we've more or less defined the -- the limits of

4 the -- the road widening lots. So now we're going to be

5 subdividing them out and -- and entering into -- well,

6 negotiating with the various landowners to try and acquire

7 the -- the parcels that we need for this project.

8 COUNCILMEMBER MOLINA: Okay. Any projected

9 timetable you're looking at?

10 MR. YAMASHITA: I would say design should be

11 complete within the next two months. And as far as the land

12 acquisition goes, we -- we need to get appraisals done and --

13 and negotiate with the various homeowners, and that should

14 take a little more time.

15 COUNCILMEMBER MOLINA: Okay. Okay. Thank you. I

16 certainly appreciate the Department's response in this

17 particular matter.


19 CHAIR PONTANILLA: Thank you. Thank you for

20 bringing me back to that item.

21 Member Baisa?






BF 04/07/09

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5 Tao Stream Drainage, 26-09. Members, you got any

6 more questions regarding that particular item? Mr. Arakawa

7 discussed that and the possibility of ARRA monies.

8 MR. ARAKAWA: No. These are --

9 CHAIR PONTANILLA: This one.

10 MR. ARAKAWA: -- Corps of Engineers' funds.

11 CHAIR PONTANILLA: Corps of Engineers, yeah.

12 MR. ARAKAWA: And the Corps is asking for an earmark

13 to basically take care of the local match of $11 million.

14 So, actually, if you don't mind, Mr. Chairman, the

15 total cost of the project will be roughly about 44 million, so

16 we'd probably need to add maybe another 7 million in Federal

17 funds for Fiscal Year 2011. So it doesn't impact anything of

18 our request this year, but, again, that's the total cost of

19 the project that should be reflected here.


21 Members, any more questions regarding that item?

22 COUNCILMEMBER MEDEIROS: Yeah.



25 So my question is: Why was the short section from


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1 Waiehu Beach Road to the ocean not included?

2 MR. ARAKAWA: Actually, the sections both makai and

3 mauka of the project were previously done by the Corps and

4 they were basically concrete channels. The section that is

5 involved here, actually, was also done by the Corps a number

6 of years ago, but it has been deteriorating on the -- the

7 developed side along the Eha Street side. And that's the

8 reason for this project, is basically that the Corps needs to

9 go in and, basically, redo the project again.


11 Department.



14 Mr. Nishiki?



17 Next one is 26-11, County Buildings Renewable Energy

18 Feasibility Study.

19 MR. ARAKAWA: Mr. Chair, actually, this item really

20 should be addressed by the -- the County Energy Coordinator.

21 We're not actually doing this particular project.

22 CHAIR PONTANILLA: Oh, okay. We'll make a note of

23 that.

24 26-13, Kalana 0 Maui Fire Sprinkler Improvements.

25 MR. ARAKAWA: Yes, Mr. Chair. We're asking for


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1 $50,000 in design and $750,000 in construction money to

2 basically design and construct the fire sprinkler system for

3 this Kalana 0 Maui Building. And we need the improvements in

4 order to conform to current Fire Code provisions.

5 CHAIR PONTANILLA: Thank you. This would be for

6 every floor?

7 MR. ARAKAWA: Yes. The ninth floor has already

8 started on those -- updating of the improvements, and this

9 would be for the remainder of the building.


11 Mr. Nishiki?


13 CHAIR PONTANILLA: Any questions?

14 Member Medeiros?


16 So this is a retrofit that we -- to comply?

17 MR. YAMASHITA: That is correct, Councilmember

18 Medeiros.

19 COUNCILMEMBER MEDEIROS: And --

20 MR. YAMASHITA: I would like to add to it.


22 MR. YAMASHITA: When the ninth floor retrofitted or

23 in their process of retrofitting their floor fire sprinklers,

24 we did install the main trunk line that ran all the way up

25 the -- to the ninth floor. So this project here will tap off


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1 of that, that main trunk line. That $750,000 for construction

2 cost is -- is not for the entire cost. It will be like a

3 phasing. We'll probably be just tapping off and -- and --

4 from the trunk line and we'll be, like, terminating it a few

5 feet within the -- the floor itself.

6 In order to coordinate the moving of employees

7 and -- and things of that sort, it's just going to take a --

8 substantially more in cost to -- to achieve that. So right

9 now we're -- we're just looking at it as tapping off of the

10 main trunk line and, like, just terminating it within the

11 floor itself. But it won't be functional with this amount of

12 monies.



15 COUNCILMEMBER MEDEIROS: And is there an existing

16 dry stand pipe system all the way up to the top that Fire

17 Department connects to if they --

18 MR. YAMASHITA: Yes, there is.

19 COUNCILMEMBER MEDEIROS: -- respond? Okay.


21 COUNCILMEMBER MEDEIROS: And then, finally, by

22 putting in the sprinkler systems, does that reduce our

23 insurance, fire insurance to this building?

24 MR. YAMASHITA: I can't answer that.

25 COUNCILMEMBER MEDEIROS: Okay. Mr. Chairman, that


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1 would be a good information to get.

2 CHAIR PONTANILLA: Maybe.

3 COUNCILMEMBER MEDEIROS: Since we got to do it, can

4 we apply for a reduced insurance coverage?

5 CHAIR PONTANILLA: Ms. Kau, can you answer that

6 question, if you've got the answer for that?

7 MS. KAU: Chair, we'll have to get back in writing.

8 CHAIR PONTANILLA: What was that?

9 MS. KAU: We'll have to get back in writing.

10 CHAIR PONTANILLA: Okay. Fine. Thank you.

11 COUNCILMEMBER MEDEIROS: Okay. Thank you, Mr.

12 Chairman.

13 CHAIR PONTANILLA: Okay. Thank you, Mr. Medeiros.




17 Member Baisa?

18 COUNCILMEMBER BAISA: Yes, I have a question. In

19 order to put this sprinkler system in, like, this floor, do

20 you -- do you have to tear up the roof? I mean, the ceiling.

21 MR. YAMASHITA: I'm -- I'm not too sure what -- what

22 we need to do, but once we get into the hard design, we'll be

23 able to know when we have the experts come in and evaluate our

24 existing structure to see how we're going to retrofit it. And

25 I'm -- I'm sure, yeah, the ceiling panels will need to be


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1 removed or retrofitted, yeah.

2 COUNCILMEMBER BAISA: The reason I'm asking is that,

3 obviously, we're going to need to plan to operate elsewhere if

4 we're going to have to tear up the ceilings, and that's a

5 major cost and a major planning effort.


7 COUNCILMEMBER BAISA: So I think as soon as we know,

8 it's important, because there will be budgetary consequences

9 on top of this, you know, just to operate elsewhere.


11 COUNCILMEMBER BAISA: Thank you.


13 Next project is on 26-15, Wailuku Baseyard Garage

14 Repair. Department?


16 for Wailuku Baseyard Garage Repair basically to replace the

17 roof and one wall of the garage facility. The roof is

18 currently leaking and the wall needs replacement.


20 Mr. Nishiki?




24 CHAIR PONTANILLA: Mr. Kaho'ohalahala?



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4 The next one is Wailuku-Kahului. Member

5 Kaho'ohalahala?


7 CHAIR PONTANILLA: Oh, I'm sorry. Okay.

8 Wailuku-Kahului District Road Resurfacing, 26-20.

9 MR. ARAKAWA: Yeah, page 26-20. For Wailuku-Kahului

10 District Road Resurfacing we're asking for $1.5 million. And

11 this money is intended to resurface Lower Main Street. This

12 is the segment between Mill and Waiale, that segment fronting

13 St. Anthony School, and also along Kaohu Street.


15 Member Nishiki?



18 COUNCILMEMBER MEDEIROS: Mr. Chairman, so I can

19 understand better, when it says prior appropriation and then

20 another appropriation for 2010, does that mean we're adding

21 those two amounts or is it a carryover? How -- What kind of

22 indication do we get on that? So are we with this

23 appropriation having 3 million now?

24 MR. ARAKAWA: Yes. The 1.5 million we're asking in

25 2010 is in addition to the prior appropriation.


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1 COUNCILMEMBER MEDEIROS: So that's normally, Mr.

2 Chairman, how this reads for any -- any of the, you know, CIP

3 projects we're looking at? If there's a prior appropriation

4 and another one 2010, it's always additional? Mr. Chairman,

5 is that -- is that how it works?

6 CHAIR PONTANILLA: Prior appropriation?

7 COUNCILMEMBER MEDEIROS: Right. And then you have

8 another appropriation 2010, so that's always in addition to

9 the prior appropriation?

10 CHAIR PONTANILLA: If it didn't lapse.

11 COUNCILMEMBER MEDEIROS: Oh, okay. So there's no

12 like footnotes that tell us this is addition or this is

13 carryover from the -- So I just trying to understand that

14 part.

15 CHAIR PONTANILLA: Yeah. Right.


17 CHAIR PONTANILLA: Okay. Member Kaho'ohalahala?





22 Members, I'm going to stop right here. I understand

23 that Mr. -- Member Kaho'ohalahala needs to catch a plane or

24 needs to be at the airport by 5 o'clock.

25 So, Members, we'll reconvene over here tomorrow at


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1 9:00 a.m. and we'll continue with Public Works and get through

2 with the CIP. Soon after that --

3 And if you can contact Department of Transportation

4 that they'll be up as soon as Public Works is completed.

5 And, Members, hopefully that we can also at the same

6 time, you know, review Department of Housing and Human

7 Concerns. If we don't get through, then we need to go into

8 Thursday to conclude the Department of Housing and Human

9 Concerns prior to departation to Lanai for our Lanai District

10 meeting.

11 And, Members, again, tomorrow night we do have a

12 public hearing for the fiscal year budget that would be

13 administered by our Council Chair. So that's the schedule for

14 tomorrow and as well as touching bases on Thursday.

15 So, Members, any more announce -- any announcements

16 that you want to do at this time?

17 If not, the Chair would like to thank the Committee

18 Members that are here right now, Staff for supporting the

19 Committee as well as Administration for being here to support

20 the 2010 Fiscal Year Budget as proposed by the Mayor.

21 So with no further announcement, this meeting,

22 Budget and Finance Committee, is now adjourned. (Gavel.)

23 ACTION: DEFER pending further discussion.

24 ADJOURN: 4:45 p.m.

25


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1 CERTIFICATE

2 STATE OF HAWAII

3 SS.

4 CITY AND COUNTY OF MAUI

5

6 I, Sandra J. Gran, Certified Shorthand Reporter for

7 the State of Hawaii, hereby certify that the proceedings were

8 taken down by me in machine shorthand and was thereafter

9 reduced to typewritten form under my supervision; that the

10 foregoing represents to the best of my ability, a true and

11 correct transcript of the proceedings had in the foregoing

12 matter.

13

14 I further certify that I am not attorney for any of

15 the parties hereto, nor in any way concerned with the cause.

DATED this 24th day of April, 2009, in Maui, Hawaii.

21 Sandra J. GranHawaii CSR 424

22

Notary Public for HawaiiCommission No. 200-198

23 My Commission Expires: 5/14/12

24

25

16

17

18

19

20 :53.e;eeAl/j-161—el---


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