DISTRICT TEST

COORDINATORS

TRAINING

(REQUIRED FOR DTCS)

DTC TRAINING

Big Picture Objectives

Create an accurate snapshot of the achievement of Oregon’s students

Understand state and federal policies so that you can help build effective district and school procedures

Close Oregon’s achievement gap

POLICY CONTACTS

Derek Brown, Manager of Essential SkillsoEssential Skills Implementationoderek.brown@state.or.us, (503)947-5841

Holly Carter, Assessment Policy AnalystoTest Security and Administration Policiesoholly.carter@state.or.us, (503)947-5739

Kevin Hamler-Dupras, Manager of ReportingoAccountability and Reportingokevin.hamler-dupras@state.or.us, (503)947-5828

Beth LaDuca, NAEP State Coordinatoro beth.laduca@state.or.us, (503)947-5836

Brad Lenhardt, Extended Assessment Specialisto AccommodationsoAlternate Assessmentobrad.lenhardt@state.or.us, (503)947-5755

Kathleen Vanderwall, Manager of Test DesignoTest Developmentokathleen.vanderwall@state.or.us, (503)947-5721Test Improprietiesoode.testsecurity@state.or.us, (503)947-5928

Regional ESD Helpdesks:http://www.ode.state.or.us/go/assessmenthelp

ODE will provide information through DTC listserv and Regional ESD helpdesks

Regional ESDs are the best source for assessment support

For questions and training, the state has been divided into three regions: Willamette ESD, Douglas ESD, and InterMountain ESD

Regional ESD contact information online http://www.ode.state.or.us/go/assessmenthelp

DTC TRAINING

Regional Support Structure

DTC TRAINING

Understand the unique role and responsibilities of the district test coordinator

Effectively train school test coordinators and test administrators

Learn about additional resources and tools

Training Objectives

Organized into short modules

Designed to be delivered to district and school staff

Do’s, Don’ts, and Promising Practices

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Clear objectives and questions for discussion

DTC TRAINING

Training Format

DTC Training

Today’s training will cover the following modules•Module 1: DTC Training•Module 2: STC Training*•Module 3: TA Training*†•Module 4: Accommodations*†•Module 5: Test Security*†•Module 6: OAKS Online*†•Module 7: ELPA*†•Module 8: Writing*†•Module 9: TIDE•Module 10: Online Reports•Module 11: Essential Skills

* Required for local STC training† Required for local TA training

Training Overview

DTC TRAINING

Test administration and security training

Coordinate access to OAKS System and testing data

Coordinate student testing options

Coordinate testing logistics

Investigate and report any test improprieties to ODE

Your Role

Training and Enforcing Test Administration Policies

Ensure that all STCs and TAs:Receive annual trainingRead and understand the Test Administration Manual Sign assurance of test security form

Roles and Responsibilities

DTC TRAINING

Training and Enforcing TestAdministration Policies (cont’d)

Disseminate ODE-issued testing updates and alerts to district staff involved in state testing

Respond to questions from the schools using Regional Assessment support partners when necessary

DTC TRAINING

Roles and Responsibilities (cont’d)

Plan test administration with school test coordinatorsEnsure schools have procedures in place to appropriately test each student

Collect and supervise any school-imposed test windows

Support schools selected for NAEP in planning for assessment day

DTC TRAINING

Roles and Responsibilities (cont’d)

Order Paper-Based Writing Tests

Order pre-coded tests for eligible 11th and 12th grade students through TIDEOrder Windows

Winter order window: 10/19 – 12/10 Spring order window: 1/25 – 3/15

Order FilesUpload order for multiple students

• Required: SSID and DOB• Optional: teacher name and class period

Order for single students via student detailsBlank overage booklets for enrollment fluctuation only 12

DTC TRAINING

Roles and Responsibilities (cont’d)

Authorize restricted resources for individual students

DSAs or DTSAs must authorize in TIDE prior to testing

Must be done for individual students only For students on IEPs or 504 Plans, the student’s

plan must indicate the student needs the restricted resource

For students not on an IEP or 504 Plan, the decision must be based on individual student need and documented by the district

Investigate and report all test improprieties to ODE

DTC TRAINING

Roles and Responsibilities (cont’d)

Do’sDTCs must ensure that all school test coordinators and test administrators receive training.DTCs must incorporate ODE-provided modules when training STCs and TAs at the local level.DTCs may go beyond the ODE-provided training modules when conducting local training. DTCs may use Promising Testing Practices found online as an additional training resource.

DTC TRAINING

Do’s and Don’ts

Do’s (cont’d)Do ensure that paper-based Writing tests are shipped by the deadline identified in the Test Schedule. Only tests shipped by the shipping deadline will be scored.

Do report test improprieties within 1 business day of becoming aware of any.

DTC TRAINING

Do’s and Don’ts (cont’d)

Don’tsDTCs must not forget test administrators who:

Administer the Extended Assessment, the Kindergarten Assessment, or OAKS through the Braille Interface

Are substitute teachers or who are employed in private and public programs that are serving students from their district.

DTC TRAINING

Do’s and Don’ts (cont’d)

DTC leads a training session using ODE-provided training modules that includes a discussion of policies found in the Test Administration Manual and allows participants to ask questions.

DTC coordinates with Title III and SpEd Coordinators to identify all staff who need training (including OAKS Online, ELPA, Writing, Braille, Kindergarten, and Extended tests)

DTC TRAININGPromising Practices

DTC tracks which staff have received training and signed an Assurance Form (including substitutes) and only gives access to the OAKS System for those staff

DTC develops a plan to provide “make-up” training to new hires or substitutes who will be involved in test administration.

DTC coordinates with STCs to provide mini refresher trainings before the start of each testing window.

DTC TRAINING

Promising Practices (cont’d)

DTC duties cover both training and logistical aspects of testing

DTCs are the gate keepers: Track which teachers get training Don’t forget substitutes and new hires! Track which test formats students

access

Training resources are available: Training modules Promising Practices Best Practices Guide Regional ESDs

DTC TRAINING

In a Nutshell

ODE staff contact information: http://www.ode.state.or.us/search/staff/

Assessment and Accountability webpage: http://www.ode.state.or.us/search/page/?id=1309

Regional ESD Helpdesk contact information: http://www.ode.state.or.us/go/assessmenthelp

Test Administration Manual and Best Practices Guide: http:www.ode.state.or.us/go/tam

Accommodations Manual and Webpage: http://www.ode.state.or.us/search/page/?=487

Training Modules: http://www.ode.state.or.us/search/page/?id=2744

Promising Practices: http://www.ode.state.or.us/search/page/?=2444

Test Security Forms: http://www.ode.state.or.us/go/testsecurity

DTC TRAINING

Online Resources

What resources are available to help ensure valid and secure test administration?

Why is test security so important?

How can we learn more promising practices?

DTC TRAINING

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